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The Township of Oro-Medonte Council Meeting Agenda Electronic Meeting Wednesday, March 24, 2021 9:00 a.m. - Closed Session 10:00 a.m. - Open Session Effective Tuesday, March 17, 2020 at 8:30 a.m., all Township of Oro-Medonte facilities including the Administration Centre were closed to the public. We will continue to offer services online and over the telephone. Input on agenda items are welcome and encouraged. The Township of Oro-Medonte has amended its Procedural By-law to allow for electronic participation at Council meetings during a declared emergency. Protocols have been established to advise how to participate in the public portions of these meetings. Please visit the following links for additional information: To Request to Participate in Open Forum, complete the form and review the Protocols for Public Participation at the following links: o Request for Public Participation Form • Protocols for Public Participation Council and DS Committee All electronic Council meetings will be streamed live, where possible, on the Township YouTube Channel. Council Agendas will continue to be published on the Civic Web Meeting Agendas in advance of the meeting date in accordance with the Township’s Procedural By-law. The Township of Oro-Medonte is committed to providing and maintaining a working environment that is based on respect for the dignity and rights of everyone within the organization and for those individuals visiting our organization. The Township of Oro-Medonte supports and fosters an environment that is safe, welcoming and respectful for all residents, visitors, members of Council and staff. Page 1. Call to Order - Moment of Reflection: The Township of Oro-Medonte acknowledges that we are situated on the traditional land of the Anishnaabek (A- nish- in- aa- beh) people, and ancestral territory of the Huron-Wendat. The Anishnaabek include the Odawa Page 1 of 109 Council Meeting Agenda - March 24, 2021 [Oh-DAH-wah], Ojibwe [O-jib-we] and Pottawatomi [boh-tah-WAH-toh-mee] nations, collectively known as the Three Fires Confederacy. It continues today as the home for diverse Indigenous Peoples including the historic Métis Community in Penetanguishene. The Anishnaabek people continue to have an enduring relationship with this land, specifically the Chippewas of Rama First Nation, the Chippewa Tri- Council and the Williams Treaties First Nations. The Huron-Wendat Nation also continues to pay respect and protect their ancestors and heritage on this land. We honour the Indigenous history and culture that has thrived for millennia in this territory and the Treaties that bind us together as partners in the spirit of a shared sustainable and prosperous future. We are all Treaty People. Our commitment begins with acknowledging the Truth so that we can move forward together towards Reconciliation. 2. Adoption of Agenda: a) Motion to Adopt the Agenda. 3. Disclosure of Pecuniary Interest: 4. Closed Session Items: a) Motion to go In Closed Session. b) Motion to Rise and Report. c) Shawn Binns, Director, Operations and Community Services re: Acquisition/disposition of land (Edgar Community Hall). d) Robin Dunn, CAO re: Solicitor-client privilege; Litigation affecting the municipality (Litigation/Procurement). e) Robin Dunn, CAO re: Personal matters about an identifiable individual (Personnel Matter). 5. Minutes of Council and Committees: 5 - 20 a) Minutes of Council meeting held on Wednesday, March 10, 2021. 6. Recognition of Achievements: None. 7. Public Meetings: None. 8. Deputations/Presentations: None. Page 2 of 109 Council Meeting Agenda - March 24, 2021 9. Open Forum: The Open Forum provides an opportunity for the public to provide verbal comments to Council, in Open Session, on matters scheduled on the current agenda. Refer to Procedural By-Law No. 2017-165 for additional information. 10. Reports of Municipal Officers for Action: 21 - 29 a) CAO2021-3, Shannon Johnson, Director, Finance/Treasurer; and Harold Daynard, Manager, Information Technology re: RFP Award - Township ERP System Phase 1. 30 - 67 b) DS2021-34, Catherine McLean, Intermediate Planner re: Designation of the Old Town Hall and Cenotaph, located at 833 Line 7 North, under the Ontario Heritage Act [Refer to Item 17a)]. 68 - 74 c) DS2021-36, Garry McCartney, Chief Building Official re: Proposed Amendments to the Building Fees and Charges By-law [Refer to Item 17b)]. 75 - 80 d) DS2021-37, Curtis Shelswell, Manager, Municipal Law Enforcement/Chief Municipal Law Enforcement Officer re: Tethering of Canines. 11. Reports of Municipal Officers for Information Only: a) Robin Dunn, CAO re: Update on COVID-19 Actions. 12. Reports of Members of Council: a) Updates from Council Representatives – County of Simcoe and Township Partners and Agencies. Provides an opportunity for the Township’s representatives at the County of Simcoe, and the Council members appointed as the Township’s representatives at the Township’s Partners and Agencies, to deliver updates on the activities of the County of Simcoe and the Township’s Partners and Agencies. 13. Announcements: 14. Consent Agenda: 81 a) Announcements of Interest to the Public: 1. Reduced Load Restrictions in Effect, March 1 - April 30, 2021. 82 - 94 b) Correspondence received March 16, 2021 from Ontario Provincial Police (OPP) re: 2020-2022 Action Plan. Staff Recommendation: Receive for Information Only. 15. Communications/Petitions: 95 - 96 a) Correspondence dated February 10, 2021 from Alex Nuttall re: Request to Page 3 of 109 Council Meeting Agenda - March 24, 2021 Purchase Township Property, 10 Kirkpatrick Street. 97 - 99 b) Correspondence dated March 5, 2021 from Stephen Semple re: Request to Purchase Township Property, Portion of Road Allowance Abutting 15 O'Connell Lane. 16. Notice of Motions: None. 17. By-Laws: 100 - 103 a) 2021-036: A By-law to Designate the Old Town Hall and Cenotaph under the Ontario Heritage Act. 104 - 108 b) 2021-037: A By-Law to Amend By-Law, 2018-044, “A By-law of The Corporation of the Township of Oro-Medonte to Provide for the Imposition of Fees or Charges” and to repeal By-Law 2019-003 (Fees and Charges By- law). 18. Closed Session Items (Unfinished Items): 19. Confirmation By-Law: 109 a) 2021-038: Being a by-law to confirm the proceedings of the Council meeting held on Wednesday, March 24, 2021. 20. Adjournment: a) Motion to Adjourn. Page 4 of 109 5.a) Minutes of Council meeting held on Wednesday, March 10, 2021. The Township of Oro-Medonte Council Meeting Minutes Electronic Meeting Wednesday, March 10, 2021 9:00 a.m. 2018-2022 Council Present: Mayor H.S. Hughes Councillor Ian Veitch Councillor Tammy DeSousa Councillor Cathy Keane Councillor Shawn Scott Councillor Randy Greenlaw Regrets: Deputy Mayor Ralph Hough Staff Robin Dunn, Chief Administrative Officer; Yvonne Aubichon, Clerk; Andria Present: Leigh, Director, Development Services; Donna Hewitt, Director, Corporate Services; Shawn Binns, Director, Operations and Community Services; Shannon Johnson, Manager, Finance/Deputy Treasurer; Hugh Murray, Director, Fire & Emergency Services/Fire Chief; Tamara Obee, Manager, Human Resources, Health & Safety; Michelle Jakobi, Acting Director, Environmental Services; Andy Karaiskakis, Senior Planner; Janette Teeter, Supervisor, Clerk's Services/Deputy Clerk; Patrick Howse; and Jason Scharapenko, Information Management Technicians (IT) All Council and staff participated via ZOOM platform. 1. Call to Order - Moment of Reflection: Mayor H.S. Hughes assumed the Chair and called the meeting to order at the above noted time followed by a moment of reflection. The Township of Oro-Medonte acknowledges that we are situated on the traditional land of the Anishnaabek (A- nish- in- aa- beh) people, and ancestral territory of the Huron-Wendat. The Anishnaabek include the Odawa [Oh-DAH-wah], Ojibwe [O-jib-we] and Pottawatomi [boh-tah-WAH-toh-mee] nations, collectively known as the Three Fires Confederacy. It continues today as the home for diverse Indigenous Peoples including the historic Métis Community in Penetanguishene. Page 1 of 16 Page 5 of 109 5.a) Minutes of Council meeting held on Wednesday, March 10, 2021. Council Meeting Minutes – Wednesday, March 10, 2021. The Anishnaabek people continue to have an enduring relationship with this land, specifically the Chippewas of Rama First Nation, the Chippewa Tri-Council and the Williams Treaties First Nations. The Huron-Wendat Nation also continues to pay respect and protect their ancestors and heritage on this land. We honour the Indigenous history and culture that has thrived for millennia in this territory and the Treaties that bind us together as partners in the spirit of a shared sustainable and prosperous future. We are all Treaty People. Our commitment begins with acknowledging the Truth so that we can move forward together towards Reconciliation. 2. Adoption of Agenda: a) Motion to Adopt the Agenda. Motion No. C210310-1 Moved by Keane, Seconded by Greenlaw Be it resolved that the agenda for the Council meeting of Wednesday, March 10, 2021 be received and adopted; That the comments received re: Item 10h), as outlined on the agenda, be received. Carried. Motion No. C210310-2 Moved by Scott, Seconded by DeSousa Be it resolved that Rule 14.19a), as per the consolidated Procedural By-law No. 2017-165, be suspended in order to allow the meeting to proceed past the 4 hour adjournment requirement, if necessary. Carried. 3. Disclosure of Pecuniary Interest: None declared. Page 2 of 16 Page 6 of 109 5.a) Minutes of Council meeting held on Wednesday, March 10, 2021. Council Meeting Minutes – Wednesday, March 10, 2021. 4. Closed Session Items: a) Motion to go In Closed Session. Motion No. C210310-3 Moved by Greenlaw, Seconded by Keane Be it resolved that we do now go in Closed Session at 9:02 a.m. to discuss Labour relations/employee negotiations (Staffing Update); (Compensation). Carried. b) Motion to Rise and Report. Motion No. C210310-4 Moved by Veitch, Seconded by DeSousa Be it resolved that we do now Rise at 9:43 a.m.
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