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FY21-26 Capital Improvement Program Projects

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FY21-26 Capital Improvement Program Projects City of Gilroy STAFF REPORT Agenda Item Title: BPC Review of FY21-26 Capital Improvement Program Projects Meeting Date: February 25, 2020 From: Girum Awoke, Director of Public Works Department: Public Works Department Submitted By: Gary Heap, City Engineer RECOMMENDATION Receive report and provide feedback. BACKGROUND The City of Gilroy’s 5-Year Capital Improvement Program (CIP) represents an on-going process through which the City identifies, prioritizes, and develops a multi-year work plan for major capital expenditures and their associated funding sources, in an effort to improve and maintain the City of Gilroy’s roadways, parks, facilities, and other infrastructure. Generally, CIP improvements are major expenditures that have a multi- year life and result in becoming City assets. The CIP is a strategic planning tool focusing on City owned infrastructure, summarizing in one document the City’s overall capital project needs and associated funding requirements during a five-year period. The CIP document is merely a planning tool and should be used as such in the budget preparation process. For a project to be considered for funding within the CIP, the project must meet the following criteria identified in the attached CIP Policy Document: • Have a total value greater than $25,000 USD (United States Dollars) o individual year(s) may be less than $25,000 USD for phased or ongoing projects so long as the total value when the project is completed is greater than $25,000 USD • Estimated useful life of, or extending estimated useful life by, five (5) years or more • Require advanced planning and design • Have a project duration of more than three months from inception to completion • Primarily non-recurring projects • Be developed/implemented at a fixed location Projects not meeting these criteria are not considered capital projects and may be funded as maintenance or one-time projects. In past years, Public Works used a different process to plan for capital project funding needs. This is the first year that the City is using a 5-year Capital Improvement Program model. ANALYSIS The process to develop the 5-year CIP began with a call for projects being sent out throughout the City to all departments. Engineering, who is managing the CIP process, received project requests from a number of City Departments and Divisions including CDD, Recreation, and Fire Departments. Within Public Works, we received projects from Water, Facilities, Sewer, Parks and Streets. These were combined with a number of projects identified from our various Master Planning documents to come up with a total list of 105 projects. Of those, 34 were carried over as on-going projects from previous years since they were either previously funded or funded and partially completed. Thus, this FY21-26 CIP contains 139 new projects. These projects will be analyzed, and prioritized. The selected projects will be scheduled for funding and delivery over the next five years. The remainder of the projects will be included in the CIP as unfunded projects, which will be considered in the next CIP cycle. Staff has prepared project charters for each of the 139 projects contained within the CIP. Staff will be sharing a total of 50 projects that have issues of relevance to the BPC at this meeting. Those projects contain components that improve bicycle or pedestrian environments, improve sidewalk, or roadways, or that are related to a park or other facility improvement. A listing of the project charters for BPC review is as follows: Project Project Name Number 800020 Tenth Street & Uvas Creek Bridge 800040 Automall Parkway 800060 Pavement Maintenance 800070 Curb Ramps Citywide 800080 Safe Routes to Schools 800120 Tenth Street & Hwy 101 Bridge Widening 800160 Golf Course Water Tank Replacement 800200 Citywide Sidewalk Condition Assessment 800210 Orchard & Tenth Crosswalk Enhancements 800240 Traffic Circulation Master Plan Update 800250 Las Animas Park Tennis Court - Fence Replacement 800260 Bridge Preventative Maintenance Project EN2101 50/50 Sidewalk Program EN2108 Lions Creek SCVWD Trail West of Santa Teresa & Day EN2109 Lions Creek Trail West Gap Closure - Kern to Day EN2111 Luchessa Bridge Pedestrian and Bike Lane Safety Improvements EN2112 Luchessa Pavement Maintenance - Monterey to Rossi EN2113 Mantelli & Church Bulbout and Crosswalk Improvements EN2115 Miller Crossing & Uvas Creek Pedestrian Improvements EN2117 Murray Street - Sidewalk Gap Closure EN2119 Pavement Marking EN2120 Sidewalk Gap Closure - 8340 Swanston Lane EN2142 Update to the City's Trail's Master Plan (Bike Master Plan) EN2143 Development of a Pedestrian Master Plan EN2144 Update to the City's Standard Drawings/Specifications/Design Standards EN2145 Development of an ADA Transition Plan EN2147 Annual Sidewalk/Curb Ramp Project EN2148 Downtown Sesquicentennial Beautification Project EN2149 State Trash Amendments Stormwater Compliance Project FC2101 ADA Assessment - City facilities citywide FC2103 Aquatics Pool Re-plastering FC2104 Boxing Gym - Lighting Improvements FC2112 Facilities Needs Assessment FC2115 Park/civic Facilities Sidewalk Improvements Citywide FC2116 City-owned Parking Lots Resurfacing - Various Locations FC2117 Senior Center - ADA restroom access FC2120 Senior Center Roof Replacement FC2121 Wheeler - Cooling Center Upgrades FC2122 Wheeler - Evacuation Center Upgrades FC2124 Wheeler Trellis Replacement PK2101 Christmas Hill Park Trail Wayfinding Signage PK2103 Miller Park Restrooms PK2104 Ranch Site Trailer Demolition PK2106 Las Animas Veterans Park Miscellaneous Facility Rehabilitation PK2107 Christmas Hill Ranch Site Master Planning PK2108 Farrell Park Facility Master Planning Pk2109 Uvas Creek Staging and Neighborhood Park Master Planning PK2110 Gilroy Sports Park Improvements Phases IV and V RC2101 Redo Softball Fields at Las Animas and Christmas Hill Park RC2102 San Ysidro Park Healthy Living Enhancement Project FISCAL IMPACT/FUNDING SOURCE The CIP is being planned for the next five years. A number of the identified projects will not be recommended for funding during this CIP cycle. Those unfunded projects will be considered for funding during the next funding cycle in two years. NEXT STEPS Staff will be recommending to the City Council projects that are on-going, maintenance projects, and projects that rank high based on the scoring criteria established in the CIP Policy Document. PUBLIC OUTREACH Project Charters will be shared with three commissions over the next two months. The Bike and Pedestrian Commission on February 25th, the Arts and Culture Commission on March 10th, and the Parks and Recreation Commission on March 17th. All project charters will be shared with the public at a community meeting the week of May 11th. The City Council will begin the review of the CIP with the budget at its meeting of April 20th. Attachments: 1. Draft CIP Policy Document 2. CIP Charters for BPC Review CITY OF GILROY CAPITAL IMPROVEMENT PLAN FY2021‐2026 DRAFT PROJECT CHARTERS Table of Contents 800020 ‐ Tenth Street & Uvas Creek Bridge ................................................................................................. 1 800040 ‐ Automall Parkway .......................................................................................................................... 3 800060 ‐ Pavement Maintenance ................................................................................................................. 5 800070 ‐ Curb Ramps Citywide ..................................................................................................................... 7 800080 ‐ Safe Routes to School .................................................................................................................... 9 800120 ‐ Las Animas Park Tennis Court Fence ........................................................................................... 11 800160 ‐ Golf Course Water Tank Replacement ........................................................................................ 13 800200 ‐ Citywide Sidewalk Condition Assessment ‐ ................................................................................. 15 800210 ‐ Orchard & Tenth Crosswalk Enhancements ................................................................................ 17 800240 ‐ Traffic Circulation Master Plan Update ....................................................................................... 19 800260 ‐ Bridge Preventative Maintenance ............................................................................................... 21 800270 ‐ Lions Creek SCVWD Trail West of Santa Teresa & Day ................................................................ 23 800280 ‐ Lions Creek Trail West Gap Closure ‐ Kern to Day ....................................................................... 25 800320 ‐ 50‐50 Sidewalk Program .............................................................................................................. 27 800330 ‐ Pavement Markings ..................................................................................................................... 29 EN2111 ‐ Luchessa Bridge Pedestrian and Bike Lane Safety Imp ............................................................... 31 EN2112 ‐ Luchessa Pavement Maintenance ‐ Monterey to Rossi .............................................................. 33 EN2113 ‐ Mantelli & Church Bulbout and Crosswalk Imps ......................................................................... 35 EN2115 ‐ Miller Crossing & Uvas Creek Ped Imps .....................................................................................
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