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CR-+Ekumfi 2017+APR.Pdf CHAPTER ONE 1.0 INTRODUCTION This document is the sixth Annual Progress Report (APR), and an assessment of the progress of implementation of the development plan developed for the district covering the period January 2017 - December 2017. The Development Plan was prepared from the government’s Medium- Term National Development Policy Framework - The Ghana Shared Growth and Development Agenda II (GSGDA II), 2014-2017 with the underlying theme as socio-economic transformation, which involves a change in structure and composition of the national output in ways that enhance broad-based, inclusive and sustainable growth. The 2017 APR has been prepared from the assessment of the status of indicators and targets adopted for monitoring the progress of key policy and programme interventions. It also documents key policy measures and strategies implemented during the year to bring about the expected change in indicators. 1.1 PURPOSE OF THE MONITORING AND EVALUATION FOR THE STATED PERIOD The purpose of this document is to assess key policy measures and strategies implemented during the year to bring about the expected change in indicators. 1.2 SUMMARY OF ACHIEVEMENTS AND CHALLENGES WITH THE IMPLEMENTATION OF THE DMTDP Monitoring visits to project sites were organized. Four District Planning Co-ordinating Unit (DPCU) meetings and site meetings were organized, and public fora to improve social accountability in the district. Public hearings were also organized in all the Area Councils. In as much as the implementation of the Medium Term Development Plan saw a lot of progress, it was not without challenges. Some challenges were met during the implementation period. First and foremost and perhaps the most challenging was the delay in release of the District Assembly Common Fund. The DACF is a source of fund for many projects and program in the district. The delay in the release of funds for the Getfund projects stalled the implementation of projects in the education sector. Data and information on certain projects were unavailable and this made it difficult for effective monitoring of such projects. The Works Department and the Monitoring Team could not visit projects as frequently as expected due to certain logistical challenges. Annual Progress Report (2017) Ekumfi District Assembly Page 1 – PROPORTION OF THE DMTDP IMPLEMENTED ITEM INDICATORS 2017 2016 2015 2014 1. Proportion of the Annual Action Plans 85% 86% 85% 80% Implemented by the end of the year 2 Proportion of the overall Medium-Term 80% 86% 85% 80% Development Plan Implemented by the end of the year 1.3 CHALLENGES ENCOUNTERED IN THE IMPLEMENTATION OF THE DMTDP The implementation process was also beset by certain problems/issues. Prominent among them were the following: Statutory Deductions and Delay in Release of Funds Most of the activities in the plan were to be implemented by funds to be received from the Central Government (i.e. District Assembly’s Common Fund (DACF), District Development Facility (DDF) and GoG transfers to Departments). However, some statutory deductions and delay in release of funds had greatly affected the plan as such some of the activities earmark could not be implemented due to inadequate funds. Inadequate equipment, logistics and personnel The DPCU Secretariat within the planning period had only One (1) Budget Analyst, no Typist, One (1) computer laptop, and no vehicle for its activities. These proved to be woefully inadequate considering the volume of work that needed to be done. Monitoring of projects This problem was largely due to the fact that the DPCU Secretariat does not have a designated vehicle to undertake regular monitoring of programmes with the District. Report Preparation and Submission by Departments Most departments do not prepare and submit their quarterly and annual reports to the Assembly on time. This most often delays the preparation and submission of the Assembly’s progress reports to the RCC and the NDPC. Also, the departments have different reporting formats and this actually makes compilation very cumbersome. Apathy and Inadequate Capacity Building for some DPCU members Most meetings of the District Planning Co-coordinating Unit (DPCU) were attended by representatives of some DPCU members especially the decentralized departments. Also, most of the members’ capacities were not built so they could not make major contributions towards the development of the District. Annual Progress Report (2017) Ekumfi District Assembly Page 2 – 1.4 PROCESSES INVOLVED AND DIFFICULTIES ENCOUNTERED The following members formed the Team for the preparation of the year report: District Development Planning Officer Budget Analyst District Engineer Assistant Development Planning Officers District Budget Analysts The team consulted secondary information from the various departments to gather information on the performance on the implementation of activities and programmes outlined in the AAP. Meetings were organized to validate the data collected. The team embarked on a 3-day monitoring exercise to project sites to have first hand information about the progress of project implementation. An interim report was compiled by the team and presented to members of the DPCU for their inputs, comments and validation. The report was sent to management for their comments after which copies were transmitted to relevant recipients. The major challenge encountered in the preparation of the report was the unavailability of data from the relevant Departments. Most of them were now compiling their information. Annual Progress Report (2017) Ekumfi District Assembly Page 3 – CHAPTER TWO 2.1 MONITORING AND EVALUATION ACTIVITIES As a new district, structures are being put in place to strengthen monitoring of projects. The District Planning and Co-ordinating Unit has prepared an M&E Plan to guide monitoring of the Development Plan prepared by the Assembly. The District Monitoring Team, the DPCU and other relevant Sub Committees have been formed to strengthen monitoring of projects in the district. Funds have also been allocated in the budget of the Assembly for monitoring activities. The RPCU in collaboration with GIZ has introduced monitoring software in the Central Region which is facilitating monitoring at the district level. This software enables officers and the DCE to be updated on progress of projects periodically with pictures and other relevant information. All the 4 mandatory DPCU meetings were held during the period under review. Although the district was challenged with transportation, the Works Department carried out series of project inspections to ensure that projects were carried out according to specifications. The quarterly review meetings to assess the implementation of the development plan could not be carried out due to inadequate funding. Steps would be outlined to undertake this review to keep other stakeholders abreast with the implementation of projects and programmes. 2.2 PROGRAMMES / ACTIVITIES REPORT FOR THE YEAR 2.2.1 ENSURING AND SUSTAINING MACROECONOMIC STABILITY The main objective under this thematic area was to improve fiscal revenue mobilization. Revenue mobilization drive was also embarked upon. Series of community sensitization meetings were organized to educate citizens on the need to meet their tax obligations. The fee fixing resolution could however not be gazetted to facilitate prosecutions. The numerical strength of the Permanent Revenue Collector was four (4) whiles Commission Revenue Collectors were three (3) due to the following reasons; Even though the commission collectors enjoyed 30% commission on their generation, they still lamented that, the percentage was inadequate and as such saw revenue collection as not profitable employment. About 80% of the collectors vacated their post as a result of late release of commission due to them. Political Interference (Apathy) Lack of market / businesses / industries Annual Progress Report (2017) Ekumfi District Assembly Page 4 – INTERNALLY GENERATED FUND (IGF) PERFORMANCE REVENUE ITEMS 2017 BUDGET ACTUALS AS AT % DECEMBER 2017 PERFORMANCE RATES 5,000.00 1,983.74 39.7 LANDS 15,435.00 42,520.00 275.5 FEES 17,986.00 7,695.50 42.8 FINES 33,905.00 19,126.34 56.4 LICENSES 19,698.00 32,261.00 163.8 RENT 2,200.00 0 0 MISCELLANEOUS 4,776.00 0 0 TOTAL 99,000.00 103,586.00 104.6 Source: Ekumfi District Assembly, 2018 2.2.2 ENHANCED COMPETITIVENESS OF EKUMFI DISTRICT’S PRIVATE SECTOR The district is predominantly agrarian and Small and Medium Enterprises are not well organized. The objective in the Development Plan was to build a data base on small and medium scale enterprises as well as build their capacity and create the enabling environment for them to promote their activities. The district has potential in the salt industry due to availability of lagoons at the coastal communities. The Assembly initiated the move to acquire land at Abor along the Trans Ecowas Highway as part of the measures to create an enabling environment for private sector participation in the The BAC held one stakeholders forum for the year under review. The forum was graced with representation from the members of the SPGE subcommittee, LBA executives and other business owners TRAINING PROGRAMS CARRIED OUT IN THE YEAR PERIOD TYPE OF TARGET GENDER NO. OF ACTIVITY CLIENTS PARTICIPANTS MALE FEMALE TOTAL 1st Bead Making Youth 0 31 31 31 Annual Progress Report (2017) Ekumfi District Assembly Page 5 – PERIOD TYPE OF TARGET GENDER NO. OF ACTIVITY CLIENTS PARTICIPANTS Quarter Soap Making Women Group 3 18 21 21 Group
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