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REVISED AGENDA (Revision marked with two asterisks**) Page 1 Toronto Public Library Board Meeting No. 5: Monday, May 15, 2017, 6:00 p.m. to 7:30 p.m. Toronto Reference Library, Board Room, 789 Yonge Street, Toronto The Chair and members gratefully acknowledge that the Toronto Public Library Board meets on the traditional territory of the Huron-Wendat, Haudenosaunee, and Mississaugas of New Credit First Nation, and home to many diverse Indigenous peoples. Members: Mr. Ron Carinci (Chair) Ms. Dianne LeBreton Ms. Lindsay Colley (Vice Chair) Mr. Strahan McCarten Councillor Paul Ainslie Mr. Ross Parry Councillor Sarah Doucette Ms. Archana Shah Councillor Mary Fragedakis Ms. Eva Svec Ms. Sue Graham-Nutter Closed Meeting Requirements: If the Toronto Public Library Board wants to meet in closed session (privately), a member of the Board must make a motion to do so and give the reason why the Board has to meet privately (Public Libraries Act, R.S.O. 1990, c. P.44, s. 16.1). 1. Call to Order 2. Declarations of Conflicts of Interest 3. Approval of Agenda 4. Confirmation of April 13, 2017 City Librarian’s Performance Review Committee Meeting Minutes 5. Confirmation of April 13, 2017 City Librarian’s Performance Review Committee Closed Meeting Minutes 6. Confirmation of April 18, 2017 Toronto Public Library Board Meeting Minutes 7. Confirmation of April 18, 2017 Toronto Public Library Board Closed Meeting Minutes 8. Approval of Consent Agenda Items All Consent Agenda Items (*) are considered to be routine and are recommended for approval by the Chair. They may be enacted in one motion or any item may be held for discussion. REVISED AGENDA (Revision marked with two asterisks**) Page 2 Toronto Public Library Board Meeting No. 5: Monday, May 15, 2017, 6:00 p.m. to 7:30 p.m. Toronto Reference Library, Board Room, 789 Yonge Street, Toronto 9. Business Arising from the Minutes *10. City Librarian’s Report 11. Communications 12. Presentations **-- Miroslav Glavić regarding Agenda Item Nos. 15 & 22 5 minutes Item for Information: 13. Audit Year-End Report – December 31, 2016 – Toronto Public 10 minutes Library Board Items for Action: 14. 2016 Audited Financial Statements – Toronto Public Library Board 10 minutes 15. Circulation and Collection Use (including Fees and Fines) Policy – 15 minutes 2017 16. North York Central Library – Architect Award of Contract 10 minutes *17. 2017 Capital Budget Adjustments *18. Humber Summit Branch – Award of Tender, Branch Closure and Alternative Service Plan Items for Information: 19. Toronto Public Library Board Education – Role of the Librarian – 10 minutes Verbal 20. Biblio Bash Update – Verbal 10 minutes 21. Digital Strategy Update – Verbal 15 minutes 22. Wi-Fi Hotspot Lending Pilot Project – Phase 1 Findings 5 minutes and Future Directions Update *23. Accounts Written-off in 2016 *24. 2016 Grants REVISED AGENDA (Revision marked with two asterisks**) Page 3 Toronto Public Library Board Meeting No. 5: Monday, May 15, 2017, 6:00 p.m. to 7:30 p.m. Toronto Reference Library, Board Room, 789 Yonge Street, Toronto *25. Operating Budget Monitoring Report – March 31, 2017 *26. Capital Budget Monitoring Report – March 31, 2017 *27. Board Resolutions – Status Report 28. Adjournment Attendant Care Services can be made available with some notice. MINUTES Page 14 Toronto Public Library Board – City Librarian’s Performance Review Committee Meeting No. 1: Thursday, April 13, 2017, 11:35 a.m. – 12:30 p.m. Toronto Reference Library, Board Room, 789 Yonge Street, Toronto Committee Members Present: Ms. Eva Svec (Committee Chair) Mr. Ron Carinci Ms. Lindsay Colley CLPRC Call to Order 17-001 Dan Keon, Director, Human Resources and the City Librarian’s designate, called the meeting to order at 11:35 a.m. CLPRC Election of Chair of the Committee 17-002 Dan Keon called for nominations for the Chair of the City Librarian’s Performance Review Committee. Moved by R. Carinci: That the City Librarian’s Performance Review Committee: 1. nominates Eva Svec for Chair of the City Librarian’s Performance Review Committee. Carried. Eva Svec agreed to stand for election. Moved by L. Colley: That the City Librarian’s Performance Review Committee: 1. closes nominations. Carried Dan Keon declared Eva Svec duly elected Chair of the City Librarian’s Performance Review Committee by acclamation. CLPRC Declarations of Conflicts of Interest 17-003 There were no Declarations of Conflicts of Interest by members of the City Librarian’s Performance Review Committee. MINUTES Page 2 Toronto Public Library Board – City Librarian’s Performance Review Committee Meeting No. 1: Thursday, April 18, 2017, 11:35 a.m. – 12:30 p.m. Toronto Reference Library, Board Room, 789 Yonge Street, Toronto CLPRC Approval of Agenda 17-004 Moved by R. Carinci: That the City Librarian’s Performance Review Committee: 1. approves the agenda. Carried CLPRC Communications 17-005 There were no Communications items at the April 13, 2017 City Librarian’s Performance Review Committee meeting. CLPRC Presentations 17-006 There were no Presentations at the April 13, 2017 City Librarian’s Performance Review Committee meeting. CLPRC Closed Meeting 17-007 At 11:40 p.m. it was: Moved by L. Colley: That the City Librarian’s Performance Review Committee: 1. conducts a Closed meeting as the subject matter being considered (City Librarian’s 2016 and 2017 Performance Plans) involves personal matters about an identifiable individual. Carried At 12:25 p.m. the Committee resumed its meeting in public. CLPRC Confirmation of Closed Meeting Decision 17-008 City Librarian’s 2016 and 2017 Performance Plans Moved by R. Carinci: That the City Librarian’s Performance Review Committee: 1. recommends to the Toronto Public Library Board that it approves the City Librarian’s Performance Review Committee’s confidential recommendations for the City Librarian’s 2016 and 2017 performance plans; and 2. recommends that the information concerning the City Librarian’s 2016 and 2017 performance plans not be made public as the subject matter being considered involves personal matters about an identifiable individual. Carried MINUTES Page 3 Toronto Public Library Board – City Librarian’s Performance Review Committee Meeting No. 1: Thursday, April 18, 2017, 11:35 a.m. – 12:30 p.m. Toronto Reference Library, Board Room, 789 Yonge Street, Toronto CLPRC Adjournment 17-009 Moved by L. Colley: That the City Librarian’s Performance Committee: 1. adjourns the April 13, 2017 meeting of the City Librarian’s Performance Review Committee. Carried The meeting ended at 12:30 p.m. Signed: 6. MINUTES Page 1 Toronto Public Library Board Meeting No. 4: Tuesday, April 18, 2017, from 6:00 p.m. to 7:45 p.m. Richview Branch, Auditorium, 1806 Islington Avenue, Toronto Members Present: Mr. Ron Carinci (Chair) Ms. Lindsay Colley (Vice Chair) Councillor Paul Ainslie Councillor Sarah Doucette Mr. Strahan McCarten Mr. Ross Parry Ms. Archana Shah Ms. Eva Svec Regrets: Councillor Mary Fragedakis Ms. Sue Graham-Nutter Ms. Dianne LeBreton 17-062 Call to Order Ron Carinci called the meeting to order at 6:00 p.m. Archana Shah, Toronto Public Library Board Liaison to Youth welcomed Rita Audi, Isabella Evanoff, Nikola Dinic and Daniela Citton, Richview Youth Advisory Group members in attendance at the meeting. Moe Hosseini-Ara, Director, Branch Operations & Customer Experience introduced Tony Pinto, Branch Head, Richview Branch. Mr. Pinto provided a presentation regarding the history of the Richview Branch, including information concerning the programs and services in the branch and its engagement with the community. Moved by Councillor Doucette , seconded by S. McCarten: That the Toronto Public Library Board: 1. receives the Richview Branch presentation for information. Carried MINUTES Page 2 Toronto Public Library Board Meeting No. 4: Tuesday, April 18, 2017, from 6:00 p.m. to 7:45 p.m. Richview Branch, Auditorium, 1806 Islington Avenue, Toronto 17-063 Declarations of Conflicts of Interest There were no Declarations of Conflicts of Interest by members of the Library Board. 17-064 Approval of Agenda Moved by Councillor Ainslie, seconded by E. Svec: That the Toronto Public Library Board approves the agenda as revised to: 1. add a Presentation from Maureen O’Reilly, President, Toronto Public Library Workers Union, Local 4948 (CUPE) regarding the Swansea and Todmorden Branches Extended Hours Pilot Project [see Communications (a) and (c)]. Carried 17-065 Confirmation of March 20, 2017 Toronto Public Library Board Meeting Minutes Moved by R. Parry, seconded by S. McCarten: That the Toronto Public Library Board: 1. confirms the minutes of the March 20, 2017 Toronto Public Library Board meeting. Carried 17-066 Approval of Consent Agenda Items Moved by Councillor Doucette, seconded by A. Shah: That the Toronto Public Library Board: 1. approves the consent agenda and all other items not held on consent. Carried Councillor Doucette noted the extraordinary efforts of the Friends of the Library, South Chapter in the results of their recent book sale, drawing unprecedented crowds, selling an estimated 30,000 books and raising over $7,000 as mentioned in the City Librarian’s Report. MINUTES Page 3 Toronto Public Library Board Meeting No. 4: Tuesday, April 18, 2017, from 6:00 p.m. to 7:45 p.m. Richview Branch, Auditorium, 1806 Islington Avenue, Toronto 17-067 Business Arising from the Minutes There were no Business Arising from the Minutes items at the April 18, 2017 meeting. 17-068 City Librarian’s Report (Received for Information by Consent) That the Toronto Public Library Board: 1. receives the City Librarian’s Report for information. Carried 17-069 Communications Moved by R. Parry, seconded by L. Colley: That the Toronto Public Library Board: 1. receives Communication (a) representative of approximately 2,200 emails sent to Ron Carinci, Chair, Toronto Public Library Board between March 22, 2017 and April 6, 2017 regarding the Library’s extended open hours pilot; 2.
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