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Agenda of Council Meeting

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Agenda of Council Meeting Council Tuesday 18 August 2020 at 10.30am AGENDA Council Meeting 18 August 2020 Northland Regional Council Agenda Meeting to be held remotely on Tuesday 18 August 2020, commencing at 10.30am Recommendations contained in the council agenda are NOT council decisions. Please refer to council minutes for resolutions. Item Page Housekeeping/Karakia 1.0 APOLOGIES (NGĀ WHAKAPAHĀ) 2.0 DECLARATIONS OF CONFLICTS OF INTEREST (NGA WHAKAPUAKANGA) 3.0 HEALTH AND SAFETY REPORT 6 4.0 COUNCIL MINUTES/ACTION SHEET/COUNCIL WORKING PARTY AND WORKING GROUP UPDATES 4.1 Confirmation of Minutes - 21 July 2020 and 29 July 2020 8 4.2 Working Party Updates and Chairpersons' Briefings 20 4.3 Council River Working Group and Council Catchment Group Updates 22 5.0 FINANCIAL REPORTS 5.0A Year End Commentary by Independent Advisors 5.1 Externally Managed Investment Funds: 2019/20 Performance and Proposed Allocation of Gains 25 5.2 Allocation of 2019/20 Surplus to the Opex Reserve and COVID-19 Reinstatement Reserve 48 5.3 Request for Approval to Carry Forward Operational Budget from the 2019/20 Financial Year into the 2020/21 Financial Year 54 5.4 Request for Approval to Carry Forward Capital Expenditure Budget from the 2019/20 Financial Year into the 2020/21 Financial Year 58 5.5 Special Reserves at 30 June 2020 64 5.6 Regional Rates Collection - 2019/20 75 5.7 Draft Financial Result to 30 June 2020 80 6.0 DECISION MAKING MATTERS 6.1 Joint Climate Change Adaptation Committee 84 6.2 Environmental Fund Changes 91 6.3 Changing Focus of the Land Management Team 96 ID: A1351648 2 Council Meeting 18 August 2020 6.4 Investment and Growth Reserve: Project Development Funding - COVID-19 Economic Recovery Plan for Northland 100 6.5 Tāngata Whenua Water Advisory Group 114 6.6 Delegation to Make Expert Consenting Panel Nominations Under the COVID-19 Recovery (Fast-track Consenting) Act 2020 122 6.7 Marsden Maritime Holdings Interview Panel 124 7.0 OPERATIONAL REPORTS 7.1 Chair's Report to Council 126 7.2 Chief Executive’s Report to Council 129 7.3 Code of Conduct Complaint 159 7.4 Reporting on Long Term Plan 2018-2028 Performance Measures for the Year Ended 30 June 2020 164 7.5 Legislative Compliance for the Period 1 January - 30 June 2020 172 8.0 RECEIPT OF COMMITTEE MINUTES 174 9.0 BUSINESS WITH THE PUBLIC EXCLUDED 182 9.1 Confirmation of Confidential Minutes - 21 July 2020 9.2 Human Resources Report 9.3 Shovel Ready Project for Public Consultation ID: A1351648 3 ACC - Accident Compensation Corporation MOT - Ministry of Transport ALGIM - Association of Local Government Information MPI - Ministry for Primary Industries Management MSD - Ministry of Social Development AMA - Aquaculture Management Area NCMC - National Crisis Management Centre AMP - Asset Management Plan/Activity Management Plan NDHB - Northland District Health Board AP - Annual Plan NES - National Environmental Standards BOI - Bay of Islands NFT – Northland Forward Together BOPRC - Bay of Plenty Regional Council NGO - Non-Governmental Organisation CAPEX - Capital Expenditure (budget to purchase assets) NIF - Northland Intersectoral Forum CBEC - Community, Business and Environment Centre NINC - Northland Inc. Limited CCO – Council Controlled Organisation NIWA - National Institute of Water and Atmosphere CCTO – Council Controlled Trading Organisation NORTEG - Northland Technical Advisory Group CDEM - Civil Defence Emergency Management NPS - National Policy Statement CEEF – Chief Executives Environment Forum NZCPS - New Zealand Coastal Policy Statement CEG - Co-ordinating Executive Group NZRC - New Zealand Refining Company (Marsden Point) CEO - Chief Executive Officer NZTA - New Zealand Transport Agency CIMS - Co-ordinated Incident Management System (emergency NZTE - New Zealand Trade and Enterprise management structure) NZWWA - New Zealand Water and Wastes Association CMA - Coastal Marine Area OFI - Opportunity for Improvement\ CPCA - Community Pest Control Areas OPEX – Operating Expenditures CRI - Crown Research Institute OSH - Occupational Safety & Health DHB - District Health Board OTS – Office of Treaty Settlements DOC - Department of Conservation PCBU - Person Conducting Business or Undertaking DP – District Plan PGF – Provincial Growth Fund E350 – Extension 350 programme PPE - Personal Protective Equipment ECA - Environmental Curriculum Award RAP - Response Action Plan ECAN - Environment Canterbury RBI - Regional Broadband Initiative EECA - Energy Efficiency Conservation Authority RCP - Regional Coastal Plan EF - Environment Fund RFI - Request for Information EMA - Employers and Manufacturers Association RFP - Request for Proposal EOC - Emergency Operations Centre RLTP - Regional Land Transport Plan EPA - Environmental Protection Authority RMA - Resource Management Act 1991 ETS - Emissions Trading Scheme RMG - Resource Managers Group (Regional Councils) FDE - Farm Dairy Effluent RMZ - Riparian Management Zone FNDC - Far North District Council ROI - Return on Investment FNHL - Far North Holdings Limited RP – Regional Plan FPP - First Past the Post RPMP - Regional Pest Management Plan GE - Genetic Engineering RPMS - Regional Pest Management Strategy GIS - Geographic Information System RPS - Regional Policy Statement GMO - Genetically Modified Organism RPTP – Regional Public Transport Plan HBRC - Hawke's Bay Regional Council RRSAP – Regional Road Safety Action Plan HEMP - Hapū Environmental Management Plan RSG – Regional Sector Group Horizons - Brand name of Manawatu-Wanganui Regional Council RSHL - Regional Software Holdings Ltd HR - Human Resources RTC - Regional Transport Committee HSNO - Hazardous Substances & New Organisms Act RTO - Regional Tourism Organisation HSWA - Health and Safety at Work Act 2015 SIPO - Statement of Investment Policy and Objectives IEMP - Iwi Environmental Management Plan SITREP - Situation Report ILGACE - Iwi and Local Government Chief Executives Forum SOE - State of Environment (or) State Owned Enterprise IPPC - Invited Private Plan Change SOI – Statement of Intent IRIS - Integrated Regional Information System SOLGM - Society of Local Government Managers KDC - Kaipara District Council STV - Single Transferable Vote KPI - Key Performance Indicator TAG - Technical Advisory Group LAWA – Land, Air, Water Aotearoa Tier 1 - Site level plan or response for an oil spill LEA - Local Electoral Act 2001 Tier 2 - Regional level plan or response to an oil spill LGA - Local Government Act 2002 Tier 3 - National level plan or response to an oil spill LGNZ - Local Government New Zealand TLA - Territorial Local Authority – City & District Councils LGOIMA - Local Government Official Information & Meetings Act TON – Top of the North (regions) 1987 TTMAC – Te Taitokerau Māori and Council Working Party LIDAR – Light detection and ranging TTNEAP – Tai Tokerau Northland Economic Action Plan LTI – Long time injury TMP - Treasury Management Plan LTP - Long Term Plan TOR - Terms of Reference MBIE – Ministry of Business, Innovation & Employment TPK - Te Puni Kōkiri (Ministry of Maori Development) MCDEM - Ministry of Civil Defence & Emergency Management TUANZ - Telecommunications Users Association of NZ MFE - Ministry for the Environment UNISA - Upper North Island Strategic Alliance MFL – Māori Freehold Land WDC - Whangarei District Council MHWS - Mean High Water Springs WHHIF - Whangarei Harbour Health Improvement Fund MMH - Marsden Maritime Holdings Limited WRC - Waikato Regional Council MNZ - Maritime New Zealand WSMP - Workplace Safety Management Practices MOH - Ministry of Health WWTP - Wastewater Treatment Plant ID: A1351648 4 ID: A1351648 5 Council Meeting ITEM: 4.1 18 August 2020 TITLE: Health and Safety Report ID: A1348122 From: Kelcie Mills, Health and Safety Advisor Executive summary/Whakarāpopototanga This report provides an overview of activity in health and safety for the month of July 2020, which in summary we report: • An increase in incident reporting for near misses and hazards • An increase in vehicle events • A proposed stress survey of staff for August • The Wellbeing Group preparing to support staff working from home and support for addressing mental health issues • An update on H&S priorities. Recommendation That the report ‘Health and Safety Report’ by Kelcie Mills, Health and Safety Advisor and dated 4 August 2020, be received. Background/Tuhinga Table 1: Reported events for injuries, and hazards The events table above has been updated to reflect the financial year instead of the calendar year so that it aligns with all other annual reporting. There has been an increase in the reporting of near misses and hazards on the previous month. This shows that staff understand the potential for harm and are reporting before incidents occur. Events of note There was a medical treatment injury where a member of the public slipped on wet stairs and broke their wrist during an event run by NRC. This occurred at the NRC Whangārei office and is still being investigated to see what mitigation is required. ID: A1351648 6 Council Meeting ITEM: 4.1 18 August 2020 There was an ACC work related incident where a staff member sprained their back undertaking a regular work task. The injury required three days off work, and they are now on light duties. Fatigue was an identified contributing factor to the event. This is being further investigated. Issues register Figure 1: Number of events by risk type Vehicle events continue to climb. There were four hazards, two of which occurred during the heavy rain period. We are sourcing driver training courses with the assistance of the health and safety
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