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Standards of Cover and Community Risk Analysis (SOC/CRA)

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Standards of Cover and Community Risk Analysis (SOC/CRA) Tuesday, July 6, 2021 City Council Meeting Page No. 119 108 Tuesday, July 6, 2021 City Council Meeting Page No. 120 109 Tuesday, July 6, 2021 City Council Meeting Page No. 121 Tuesday, July 6, 2021 City Council Meeting Page No. 122 La Verne Fire Department La Verne, California Proposal to conduct a Community Risk Assessment Standards of Cover June 2021 VISIONyINNOVATIONySOLUTIONS Tuesday, July 6, 2021 City Council Meeting Page No. 123 CRA-SOC Study Proposal La Verne Fire Department Contents Project Understanding ............................................................................................................................ 2 Project Scope of Work ............................................................................................................................ 3 Section One—Project Initiation & Information Acquisition ............................................................. 3 Section Three—Standards of Cover & Deployment Analysis ......................................................... 7 Section Four—Plan for Maintaining & Improving Response Capabilities ................................... 11 Section Five—Development, Review, & Delivery of Final Report ................................................ 12 Estimated Project Timeline & Fee Proposal ........................................................................................ 13 Project Completion Timeline ............................................................................................................ 13 Project Fee Proposal ......................................................................................................................... 13 About AP Triton ...................................................................................................................................... 15 Contact Information ......................................................................................................................... 15 About AP Triton .................................................................................................................................. 15 Triton’s Approach to Projects .......................................................................................................... 15 Best Practices & National Standards .............................................................................................. 16 Conflict of Interest Statement .......................................................................................................... 16 Appendix A: Qualifications of the Project Team ............................................................................... 17 Appendix B: Projects & Experience .................................................................................................... 23 Appendix C: Client References .......................................................................................................... 25 Appendix D: Triton Certificates of Insurance & Litigation ................................................................. 28 © Copyright 2020–2021 AP Triton, LLC. All rights reserved. 1 Tuesday, July 6, 2021 City Council Meeting Page No. 124 CRA-SOC Study Proposal La Verne Fire Department ProjectUnderstanding AP Triton, LLC (Triton) recognizes that the La Verne Fire Department (LVFD) desires to retain a qualified and experienced consulting firm with the goal of providing the Department with a Community Risk Assessment (CRA) and Standards of Cover (SOC) Analysis. Triton has developed this proposal consistent with the Department’s Request for Qualifications and is proposing to review the services provided by LVFD and formulate recommendations for the appropriate staffing and deployment of firefighting and emergency medical service resources. The evaluation is an objective-based phased study beginning with a Community Risk Assessment followed by a Standards of Coverage and Deployment Analysis consistent with state and national best practices. The study will also follow the methodologies and recommendations from the Center for Public Safety Excellence (CPSE). The SOC will include an analysis and recommendations for future improvements of services to the LVFD community. The study will review automatic aid services and identify benefits from partner responses. The evaluation will analyze data based on LVFD’s adopted metrics and nationally recognized guidelines and criteria, including National Fire Protection Association (NFPA) Standard 1300 on Community Risk Assessment & Community Risk Reduction, Community Risk Assessment Standards of Cover, 6th Edition, published by the CPSE, Insurance Services Office (ISO) standards, industry best practices, and any relevant federal and state mandates and generally accepted industry best practices. 2 Tuesday, July 6, 2021 City Council Meeting Page No. 125 CRA-SOC Study Proposal La Verne Fire Department ProjectScopeofWork The following represents the Scope of Work (SOW) prepared by Triton based on the requirements of your organization’s request for proposal. The various sections and tasks have been developed specifically for this project. Section One—Project Initiation & Information Acquisition Task 1-A: Project Initiation & Development of a Work Plan Triton will meet with the La Verne Fire Department project team and/or liaisons. The purpose will be to develop a complete understanding of the organization’s background, goals, and expectations for the project. Triton’s Senior Project Manager will develop and refine a proposed work plan that will guide the Project Team. This work plan will be developed identifying: ō Project team members responsible for each task ō Major tasks to be performed ō Resources to be utilized ō Methods for evaluating study results ō Any potential constraints or issues related to accomplishing specific tasks The benefits of this process will be to develop working relationships between the Triton Project Team and client representative(s), determine communications processes, and identify logistical needs for the project. Task 1-B: Procurement of Information & Data Triton will request pertinent information and data from LVFD and any other agencies or jurisdictions as necessary. This information is critical and will be used extensively in the various analyses and development of the report. Thoroughly researched and relevant studies will be included during Triton’s review. The documents and information relevant to this project will include, but not be limited to, the following: ō City and Community Comprehensive Plans, current and future land use documents, and Economic Development Annual Reports ō Previous or current LVFD studies or research ō Local census and demographic data for LVFD ō Zoning maps and zoning codes 3 Tuesday, July 6, 2021 City Council Meeting Page No. 126 CRA-SOC Study Proposal La Verne Fire Department ō LVFD administrative policies and procedures ō LVFD Standard Operating Guidelines (SOGs) and service delivery practices ō Current LVFD service delivery objectives and targets ō LVFD facilities (fire stations) and apparatus and vehicle inventories ō Any interlocal agreements for fire protection and EMS with other jurisdictions, including mutual and automatic (“instant aid”) aid agreements ō Local collective bargaining agreement(s) for LVFD ō List of all management positions, administrative support staff positions, operations positions, including ranks and titles (not to include names of individuals) ō Latest Insurance Services Office (ISO) report and Public Protection Classification (PPC®) ō Dataset of local target hazards, multistory buildings, large structures, etc. ō Assorted shapefiles and other available Geographic Information System (GIS) files (specific requirements to be defined later) ō Current and historical Records Management data, including National Fire Incident Reporting System (NFIRS) incident data (3-5 years) ō Current and historical Computer-Aided Dispatch (CAD) incident records (3-5 years) ō Current and historical budgets including revenue and expenditures, recurring and non- recurring ō LVFD financial data, including debt information, long range financial plans, and projections ō Cost recovery fee schedules ō Any other documents and records necessary for the successful completion of the project The Triton Project Team will conduct on-site interviews and gather information from key personnel and stakeholders (taking into account current allowable social distancing protocols*). Some information may be acquired through the use of electronic forms and/or telephone interviews. Individuals and groups who will interviewed will include, but not be limited to: ō LVFD Fire Chief, command staff, and administrative support personnel ō City of La Verne management staff ō Representatives of the LVFD’s labor leadership 4 Tuesday, July 6, 2021 City Council Meeting Page No. 127 CRA-SOC Study Proposal La Verne Fire Department ō Assorted firefighters and company officers ō Relevant external fire and EMS agencies within the region ō Members of the business community, citizens, and other special interest groups ō Partner organizations ō Any other necessary representatives that may contribute to the success of this project From these interviews, Triton will obtain additional information and perspective on the operational, economic, and policy issues facing the organization. Section Two—Community Risk Assessment Triton will conduct an all-hazards analysis of the city and the community served by LVFD, based on the elements included in the following tasks. The purpose
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