EFFICIENT PROPERTY MAINTENANCE with the Software Dedu

EFFICIENT PROPERTY MAINTENANCE with the software DeDU WSP Systems UNITED BY OUR DIFFERENCE PROPERTIES TASK MANAGEMENT INSPECTION AND CARE PLANNED MAINTENANCE ENERGY & ENVIRONMENT DeDU IS THE MOST MANAGING KEY LOANS DOCUMENT ARCHIVE USERFRIENDLY AUTHORITY INSPECTIONS PROGRAM ON THE MONITORING AND FOLLOWINGUP CONTRACTS MARKET FOR: WEBBASED MOBILE SOLUTION Create a good overview of the work you are doing on maintenance. The easy user interface makes DeDU In total, around 2,500 people use the task management, inspection and one of the most user-friendly yet po- software, making DeDU one of the care, rounds, fault reporting, key werful programs on the market. most widely distributed programs in loans, monitoring of warranty peri- its niche eld. ods and contracts, public authority Users include everyone from mu- inspections, media follow-up and nicipal authorities and county coun- document management. cils to private property companies, Web-based contractors, industrial and energy DeDU is web-based and supports companies. modern Internet browsers such as Fully comprehensive Mozilla Firefox, Internet Explorer, Sa- DeDU is a fully comprehensive main- fari, Opera and Google Chrome. tenance system to assist you with: 2 | WSP SYSTEMS PROPERTIES The core of DeDU is the property window, which allows various property structures to be created simply. After that, the various players which relate in some way to their appropriate region, property or building, are linked together. This is the storage and management location for all of the shared information that is used in di erent parts of the program. There are numerous elds for which you can per- sonally change the prompt. These elds can be used to store optional information about properties and buildings. Tenants and apartments can be stored directly in DeDU or can be linked and matched with your rental system. It is also possible to insert documents and various reports. Area is important from many as- pects - DeDU supports all area concepts by default. WSP SYSTEMS | 3 DeDU’s task management module makes it possible quickly and easily to receive and manage fault reports TASK MANAGEMENT and other types of task. The tenant can report the fault via a website or by telephone. Afterwards the person performing the task re- ceives a work order as an e-mail, as a call to a mobile phone or on paper. Once the task has been actioned, the person who performed the task con rms the work in DeDU and an automatic e-mail message is sent back to the tenant to notify that the work has been performed, contain- ing details of what has been done. If, in addition, the tenant has to cover the cost of the work, DeDU can also create basic invoicing data. The website for reporting tasks can be designed in various ways. It can be integrated into your existing website, and the tenant can also be given the option to monitor tasks and view statistics on them. 4 | WSP SYSTEMS External resources DeDU’s module for task management provides a fantastic opportu- nity to follow up the status of your tasks. For example, you can request that external resources, such as outli- ne agreement contractors, should report their tasks and orders in DeDU. This allows you and your purcha- ser to follow up the status of the task, thus facilitating important communications between tenant, property owner and contractors. All events are stored automatically in a history log. Statistics From DeDU, it is also possible to extract statistics concerning the tasks and faults that are most common and cost most in both time and money. There are a lot of di erent reports for you to choose from. WSP SYSTEMS | 5 INSPECTION AND CARE DeDU allows you rapidly and simply The planning calendar provides a to the required week. After the work to plan preventive maintenance - good overview of the maintenance has been carried out, the order is ”Inspection and care”. that is to be carried out. Once the acknowledged in the acknowledge- All service objects are entered in orders are acknowledged they turn ment window. the object window. Type, position, green and are ticked o . If an order DeDU remembers what you don’t service interval, person performing is to be moved from one week to remember. the task (e.g. external contractors), another, the icon is just dragged over planned time etc, are given here. Maintenance items and spare parts are also recorded. DeDU crea- tes work orders based on the details in this register. Planning maintenance is simple The maintenance object is placed in the calendar on the desired start week, after which DeDU makes plans based on the interval entered. Calendar function PLANNED MAINTENANCE DeDU can also manage long-term Dynamic work can be carried out planned maintenance. It includes an on the maintenance plan within the option to set the price of the main- calendar, by dragging and releasing tenance. The most common actions the actions in the desired year. can be recorded on a pricelist to fa- Numerous di erent reports for cilitate the entry of new objects, and di erent types of nancial monito- can be indexed and adjusted on an ring are easy to produce. annual basis. Budget 6 | WSP SYSTEMS ENERGY & ENVIRONMENT Strike a blow for the environment by With media analysis you obtain using Energy & Environment. It gives a report of the stock, sorted for you control over your media usage, example on the basis of which pro- its costs and its environmental im- perty consumes most energy/m2, pact with regard to CO2 and SO2. or which property has increased its The program manages main consumption most in comparison meters, sub-meters and calculating with previous years. meters as well as the input of meter Make your own choice of whether settings or consumptions. you want to extract a cost report or a If you need relevant statistics for consumption report, time corrected meters, building, property or area, or degree-day corrected. reports are easy to extract from the DeDU contains a number of dif- program. ferent standardised area concepts: Consumption details or costs BOA, LOA, BIA, ÖVA, BTA, A-TEMP etc. can be extracted on an annual or a All to make things easier for produ- monthly basis, with or without key cing the correct statistics, for internal indicators – degree-day corrected or use or in the event of an energy de- time corrected. claration. Meter settings or consumption gures can be input into DeDU or DeDUMobile. Or why not import the values straight from DUC or your media supplier? WSP SYSTEMS | 7 KEY LOANS DeDU’s module for key loans keeps made. The system checks whether a track of keys and access cards that borrower who wants to borrow a key have been loaned out. A constant is already in possession of keys that question for many people is about he or she has not yet returned. who has which key, which means If the loan period runs out before the module is a greatly appreciated the keys have been returned and function. acknowledged, a claims letter will The loans list provides a summary automatically be created. of all of the loans that have been DOCUMENT ARCHIVE Do you nd it di cult to keep con- restricted and can be changed or trol of your drawings, operating in- expanded, at any time, with more structions or rental contracts? directories in the archive. Which revision applies, where The document archive contains are the instructions? Entering and a viewer that works with most le storing all documents in the DeDU formats, and provides a rapid, simple archive makes the documents avai- overview of the documents. You can lable from all of the DeDU windows. also link le information (metadata) The documents can be linked with to the documents - to permit the appropriate objects that have been amendment date and status to be entered into DeDU. entered, for example. The directory structure is un- 8 | WSP SYSTEMS INSPECTIONS In DeDU you can manage all types of inspections such as OVK (mandatory ventilation inspections), elevator inspections, electricity audits or play- ground inspections. Everything is constructed using free text, speci c headings, and status. Contractors and those performing the work themselves can acknowledge their inspections per- sonally. They can also attach les such as photos, minuted records and drawings, and print out nished minuted records to be forwarded to the public authorities concerned. The information is saved directly in DeDU which you follow up simply afterwards. In this way, you ”own” all of the information and history instead of it being widely distributed among various contractors. This simpli es matters considerably when changing contractors, for example. CONTRACT MONITORING Many purchasers lose large amounts of money because they do not have any method of monitoring the contracts on which they have a warranty. DeDU monitors warranty periods for contracts, compiles warranty observations and provides reminders about warranty inspections. As an extra bonus, you can easily pick out statistics on warranty observations and compare various contractors with one another. No more missed warranty inspections with DeDU! WSP SYSTEMS | 9 DeDUMOBILE DeDUMobile is an online solution INSPECTION AND CARE adapted for the smaller windows ACKNOWLEDGEMENT on mobile phones. The telephone needs to be equipped with a web TASK ENTRY browser. The menus have a simple TASK ACKNOWLEDGEMENT structure to allow you to work quickly and wirelessly. METERREADING ENTRIES DeDUMobile allows you to do the Entries and acknowledgements are following: done directly into the database. Data cannot get lost and there is no risk of forgetting any errors that may be discovered on site.

Load more