Report of the Trustees (Incorporating Strategic Report) and Financial Statements for the Period 3 October 2012 to 31 December 2013

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Report of the Trustees (Incorporating Strategic Report) and Financial Statements for the Period 3 October 2012 to 31 December 2013 REGISTERED COMPANY NUMBER: 08239097 (England and Wales) REGISTERED CHARITY NUMBER: 1149638 Report of the Trustees (incorporating Strategic Report) and Financial Statements for the Period 3 October 2012 to 31 December 2013 for THE FEDERATION OF EUROPEAN BIOCHEMICAL SOCIETIES Hill Wooldridge & Co. Limited Statutory Auditor & Chartered Accountants 107 Hindes Road Harrow Middlesex HA1 1RU THE FEDERATION OF EUROPEAN BIOCHEMICAL SOCIETIES Contents of the Financial Statements for the Period 3 October 2012 to 31 December 2013 Page Report of the Trustees incorporating Strategic Report 1 to 13 Report of the Independent Auditors 14 to 15 Statement of Financial Activities 16 Balance Sheet 17 Cash Flow Statement 18 Notes to the Cash Flow Statement 19 Notes to the Financial Statements 20 to 28 THE FEDERATION OF EUROPEAN BIOCHEMICAL SOCIETIES Report of the Trustees incorporating Strategic Report for the Period 3 October 2012 to 31 December 2013 The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report, which incorporates the strategic report, with the financial statements of the charity for the period 3 October 2012 to 31 December 2013. The trustees have adopted the provisions of the Statement of Recommended Practice (SORP) 'Accounting and Reporting by Charities' issued in March 2005. REFERENCE AND ADMINISTRATIVE DETAILS Registered Company number 08239097 (England and Wales) Registered Charity number 1149638 Registered office 98 Regent Street Cambridge Cambridgeshire CB2 1DP Trustees I Pecht Secretary General - appointed 3.10.12 S Papa Chair, Executive Committee - appointed 1.1.13 - term ended 31.12.13 M A De La Rosa Vice Chair, Executive Committee (1/1/2013 – - appointed 1.1.13 31/12/2013); Chair (from 1/1/2014) A Fersht Treasurer - appointed 3.10.12 A Szewczyk Congress Counsellor - appointed 1.1.13 L Fésüs Chair, Publications Committee - appointed 3.10.12 V Rubio Chair, Fellowships Committee - appointed 1.1.13 - term ended 31.12.13 J Jarv Chair, Advanced Courses Committee - appointed 1.1.13 - resigned 12.7.13 G G Akdoǧan Chair, Education Committee - appointed 1.1.13 J-H Weil Chair, Science and Society Committee - appointed 1.1.13 M Sprinzl Chair, Working Group on Integration - appointed 1.1.13 C Rodrigues-Pousada Chair, Working Group on the Careers of Young - appointed 1.1.13 Scientists C Arraiano Chair, Working Group on Women in Science - appointed 1.1.14 A Hartig (new) Chair, Fellowships Committee - appointed 1.1.14 A Gabibov (new) Vice Chair, Executive Committee - appointed 1.1.14 Company Secretary I Pecht Secretary General - appointed 3.10.12 Auditors Hill Wooldridge & Co. Limited 107 Hindes Road Harrow Middlesex HA1 1RU Page 1 THE FEDERATION OF EUROPEAN BIOCHEMICAL SOCIETIES Report of the Trustees incorporating Strategic Report for the Period 3 October 2012 to 31 December 2013 REFERENCE AND ADMINISTRATIVE DETAILS Bankers The Royal Bank of Scotland 171 Tottenham Court Road London W1P 0DL United Kingdom Deutsche Bank Filiale Heidelberg Adenauerplatz 1 69115 Heidelberg Germany Investment managers Deutsche Bank Filiale Heidelberg Adenauerplatz 1 69115 Heidelberg Germany Restructuring of FEBS 2012–2013 The reason for the different start dates for the financial statements and summary of activities relates to the restructuring of FEBS in 2012–2013. As explained in the FEBS 2012 Annual Report and Accounts (available from the FEBS website at http://www.febs.org/about-us/annual-reports/), FEBS has recently changed its structure from an unincorporated charity (registered charity number 261793) to a charitable company. For this restructuring, FEBS first established a company limited by guarantee (registered company 08239097) on 3 October 2012, which was then registered as a charity (registered charity number 1149638) with charitable objects akin to those which FEBS already had. The majority of FEBS' assets were then donated to the new charitable company on 1 January 2013 and limited liabilities were assumed by the new FEBS. Employees of the unincorporated entity were transferred to the new charitable company under TUPE ['Transfer of Undertakings (Protection of Employment) Regulations 2006']. A cash fund of €1,233,196 (£1,000,000) was retained by the unincorporated FEBS to settle outstanding liabilities and meet any unanticipated obligations. These funds were donated to the new FEBS in July 2013, and notification to the Charity Commission of the dissolution of the unincorporated FEBS charity was supported by an audited statement of the final fund donation. Removal of the unincorporated FEBS as a registered charity by the Charity Commission was complete by 19 September 2013. As a result of this restructuring, note that reference to previous years’ expenditure and income figures in this FEBS Annual Report for 2013 for the new FEBS entity relates to the financial statements in the last Annual Report for the unincorporated FEBS entity [FEBS 2012 Annual Report and Accounts (for the period ended 31 March 2013); available at http://www.febs.org/about-us/annual-reports/]. STRUCTURE, GOVERNANCE AND MAINTENANCE Constitution FEBS is registered as a charity (registered charity number 1149638), and is a company limited by guarantee (registered company number 08239097). The Memorandum and Articles of Association by which FEBS was governed in 2013 can be found at Appendix 1. Page 2 THE FEDERATION OF EUROPEAN BIOCHEMICAL SOCIETIES Report of the Trustees incorporating Strategic Report for the Period 3 October 2012 to 31 December 2013 STRUCTURE, GOVERNANCE AND MAINTENANCE Organization and membership FEBS was founded on 1st January 1964 and is a Federation of biochemistry and molecular biology societies. In 2013, its Constituent Societies spanned 36 countries in Europe and neighbouring regions, and included 33 Member Societies and 3 Associate Member Societies. The Presidents or Secretaries of the Constituent Societies of the Federation in 2013 are given in Appendix 2, and their membership numbers in Appendix 3 (totalling approximately 35,000 individual members in 2013). FEBS is governed by a Council composed of one delegate from each of the Constituent Societies as well as the members of the Executive Committee. FEBS Council meets once a year at the annual FEBS Congress. It elects most of the members of the FEBS Executive Committee for three-year terms, as well as ordinary members of the FEBS Committees and Working Groups (delegated specific areas of FEBS work) for four-year terms, in a secret ballot. (The Vice-Chair of the Executive Committee, who after one year becomes Chair, is appointed by the Society hosting the annual Congress and Council Meeting in the previous year.) Subject to the Council, the administration of the Federation is vested in the FEBS Executive Committee (the 'FEBS Officers'). The Executive Committee consists of the Chairperson, the Vice-Chairperson, the FEBS Secretary General, the FEBS Treasurer, the FEBS Congress Counsellor, and the FEBS Committee and Working Group Chairpersons. With the exception of co-opted Acting Chairpersons (e.g. following resignations prior to Council elections), FEBS Officers are the FEBS charity Trustees and company Directors responsible for the actions of FEBS. The names and addresses of the members of the Executive Committee and the names of members of other Committees and Working Groups in 2013, together with dates of appointments and geographical distribution, are set out in Appendix 4. Trustees/Directors are distinguished scientists and (with the exception of the Executive Committee Vice Chair and Chair, as explained above) elected by FEBS Council from nominations put forward by FEBS Constituent Societies. Before formal appointment, newly elected Trustees/Directors sign the Charity Commission's 'Declaration of eligibility for newly appointed Trustees', and are referred to the Charity Commission's guidance on the role of Trustees as well as Companies House information on Director/Secretary roles. OBJECTIVES AND ACTIVITIES Objectives The objectives of FEBS are to contribute to and promote the advancement of research and education for the public benefit in the sciences of biochemistry, molecular biology and related disciplines (but only in so far as such related disciplines are ancillary to the main object), by all suitable means and in particular by: • holding and arranging congresses, training and educational courses on matters connected with biochemistry and molecular biology and related disciplines; • facilitating and supporting the exchange of scientific information between biochemists, molecular biologists and scientists working in related disciplines generally and especially in Europe and other countries of Constituent Societies; • facilitating and supporting the training of young scientists in research, in the form of fellowships; • organising the editing and publication of scientific research and educational material in biochemistry and molecular biology and related disciplines. Page 3 THE FEDERATION OF EUROPEAN BIOCHEMICAL SOCIETIES Report of the Trustees incorporating Strategic Report for the Period 3 October 2012 to 31 December 2013 OBJECTIVES AND ACTIVITIES Activities The following paragraphs and their associated appendices outline activities in 2013 from the different Committees and Working Groups of FEBS. Extensive information on FEBS work is also available on the FEBS website at www.febs.org, and highlights appeared in three issues of FEBS News (pdf magazine) in 2013. Scientific publications FEBS owns four journals for the publication
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