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Utah League of Cities & Towns Board of Directors Meeting

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Utah League of Cities & Towns Board of Directors Meeting UTAH LEAGUE OF CITIES & TOWNS BOARD OF DIRECTORS MEETING LOCATION: VIA ZOOM MONDAY, NOVEMBER 16, 2020 @ 12:00 PM (TIMES ARE APPROXIMATE) 1. Welcome and Introductions – Mayor Mike Caldwell, ULCT President 12:00 PM 2. Administrative Items – Mayor Mike Caldwell, ULCT President 12:03 PM ACTIONS: Reading of Determination Regarding Conducting ULCT Public Meetings w/o Anchor Location, Review & Approval of Minutes, Call for conflict of interest disclosure HANDOUTS: Determination Regarding Conducting ULCT Public Meetings w/o Anchor Location DRAFT October 19, 2020 Minutes Preferred Contact Info Survey (LINK) 3. Board of Directors Membership Update – Mayor Dawn Ramsey, ULCT 2nd VP 12:08 PM ACTION: Appoint Eureka Mayor J. Nicholson Castleton to ULCT Board of Directors 4. ULCT Website Unveiling – Susan Wood, Director of Communication 12:10 PM ACTION: For information HANDOUT: www.ulct.org (LINK) 5. Advocacy, Engagement, & Outreach Update – Victoria Ashby, Director of Government Relations & Katie Harley, Events and Strategic Partnership Coordinator 12:13 PM • 2021 Virtual Legislative Session, Local Officials Day, and January Board meeting ACTION: Consider change in date and time of January Board meeting HANDOUT: ULCT Legislative Priority Tiers *Strategic Goals: Advocacy Goal #1, Advocacy Goal #2 6. Love, Listen, Lead – Cameron Diehl, Executive Director, Spanish Fork Council Member Mike Mendenhall, & Y2 Analytics 12:20 PM ACTION: Discussion of survey results and next steps 7. Transition Team for Governor-Elect Spencer Cox –Cameron Diehl, Executive Director & Mayor Dawn Ramsey, ULCT 2nd VP 1:05 PM ACTION: Approve transition plan of engagement, finish survey HANDOUT: DRAFT Transition Plan of Engagement 8. Personnel & Accounting Policy Updates – Nick Jarvis, Chief Operating Officer & Brooke Smith, Murray City Purchasing Agent & Deputy City Recorder 1:35 PM • Purchasing Policy • Finance-Audit Committee • GRAMA resolution • Other committee volunteers (Amicus, Utah Policy, etc.) ACTION: Review and adoption of proposed GRAMA Resolution & ULCT Personnel & Accounting Policies, Appoint potential committee members HANDOUT: Proposed ULCT Personnel & Accounting Policies & GRAMA Resolution 9. Executive Director Report – Cameron Diehl, Executive Director 1:48 PM • COVID-19 Update • Annual Convention and sponsors • CARES Act report • Dec 7/Dec 14; future policy issues for • Election analysis, federal & local board consideration ACTION: For information and discussion HANDOUTS: Executive Director Report DRAFT CARES Act Letter 2020 Annual Convention Snapshot 10. ULCT Board & Commission Reports & Appointments – Abby Bolic, Operations & Membership Coordinator 1:58 PM ACTION: Appointment to Joint Highway Committee HANDOUT: ULCT Boards & Commissions Memo *Strategic Goals: Membership Goal #1 11. Other Business 12. Adjourn 2:00 PM Next Meeting: Monday, December 14, 2020 (Note: ULCT staff will organize a brief orientation meeting with new board members before December 14th) November 12, 2020 DETERMINATION OF THE UTAH LEAGUE OF CITIES AND TOWNS REGARDING PUBLIC MEETINGS WITHOUT AN ANCHOR LOCATION Pursuant to Utah Code Section 59-2-407, the President of the Utah League of Cities and Towns hereby determines that conducting an electronic meeting with an anchor location presents a substantial risk to the health and safety of those who may be present at the anchor location. This determination is based on the November 8, 2020 declaration by the Governor of the State of Utah regarding the increase in COVID-19 cases and the need for caution in people meeting together. The November 16, 2020 meeting of the Utah League of Cities and Towns Board of Directors will be held electronically and will not have a physical location. All attendees will connect remotely, and links for public participation are available on the Utah Public Notice Website (https://www.utah.gov/pmn/). Mayor Mike Caldwell, Ogden President, Utah League of Cities and Towns UTAH LEAGUE OF CITIES & TOWNS BOARD OF DIRECTORS MEETING MINUTES LOCATION: VIA ZOOM MONDAY, OCTOBER 19, 2020 @ 12:00 PM IN ATTENDENCE: EX OFFICIO MEMBERS EXECUTIVE BOARD Mayor Len Arave, North Salt Lake, ULCT Treasurer Mayor Mike Caldwell, President, Ogden City Annette Spendlove, UMCA & North Ogden Mayor Dawn Ramsey, 1st Vice President, South Jordan Mayor Jeff Silvestrini, 2nd Vice President, Millcreek Council Member Mike Mendenhall, Immediate Past President, Spanish Fork Gary Hill, UCMA & Bountiful ULCT STAFF Cameron Diehl, Executive Director BOARD OF DIRECTORS Nick Jarvis, Chief Operating Officer Council Member Jewel Allen, Grantsville Victoria Ashby, Director of Government Relations Mayor Andy Beerman, Park City Abby Bolic, Operations & Membership Coordinator Mayor Julie Fullmer, Vineyard Wayne Bradshaw, Director of Policy Mayor Michelle Kaufusi, Provo Karson Eilers, Legislative Research Analyst Council Member Tasha Lowery, Draper Katie Harley, Event & Strategic Partnership Coordinator Council Member Kari Malkovich, Woodland Hills John Park, Senior Training Consultant Council Member Tawnee McCay, Riverton Meg Ryan, Senior Land Use Manager Mayor Erin Mendenhall, Salt Lake City Roger Tew, Senior Policy Advisor Mayor Emily Niehaus, Moab Susan Wood, Director of Communication Mayor Maile Wilson Edwards, Cedar City Council Member Dustin White EXCUSED Council Member Marcia White Mayor John Christensen, Mayfield Town Mayor Jeff Young, Richmond Welcome and Introductions – Mayor Mike Caldwell, ULCT President • LINK: Substance of matters proposed, discussed, or decided Review & Approval of Minutes – Mayor Mike Caldwell, ULCT President • LINK: Substance of matters proposed, discussed, or decided MOTION: Council Member Jewel Allen Approve Draft Minutes from September 14, 2020 Meeting SECOND: Mayor Jeff Silvestrini VOTE: UnanimousDRAFT Approval Conflict of Interest Disclosure – Mayor Mike Caldwell, ULCT President • Mayor Jeff Young disclosed that he is the owner of a tech company that has been contracting with cities utilizing CARES Act funds Review and Approval of August & September Check Registers – Nick Jarvis, Chief Operating Officer • LINK: Substance of matters proposed, discussed, or decided MOTION: Mayor Andy Beerman Approve August & September Check Registers SECOND: Mayor Jeff Silvestrini VOTE: Unanimous Approval FY 2021 Q1 Financial Report (July-September 2020) – Nick Jarvis, Chief Operating Officer • LINK: Substance of matters proposed, discussed, or decided MOTION: Council Member Dustin White Approve FY 2021 Q1 Financial Report SECOND: Mayor Julie Fulmer VOTE: Unanimous Approval Advocacy, Engagement, & Outreach Update – Victoria Ashby, Director of Government Relations; Wayne Bradshaw, Director of Policy; & Cameron Diehl, Executive Director • ACTION ITEMS o CARES Act third tranche from the State of Utah, CARES Act additional allocation from Salt Lake County . COVID-19 Transmission Index o Public infrastructure districts o HB 374 and plan review authority o Metro townships and municipal tax authority • UPDATE ITEMS o Policy tiers o Water conservation work group o Gravel pits • LINK: Substance of matters proposed, discussed, or decided MOTION: Council Member Tasha Lowery Approve staff recommendation for CARES Act 3rd tranche distribution SECOND: Council Member Kari Malkovich VOTE: Unanimous Approval MOTION: GaryDRAFT Hill Continue to oppose any efforts to take away the ability of elected officials to determine a tax rate for PIDs SECOND: Council Member Clint Smith VOTE: Unanimous Approval MOTION: Council Member Mike Mendenhall Continue dialogue with Metro Townships and report back SECOND: Mayor Dawn Ramsey VOTE: Unanimous Approval Executive Director Report – Cameron Diehl, Executive Director • 2020-2021 Schedule of Meetings • Subcommittee membership o Utah Policy editorial panel (NEW) o Rapid response team o Amicus . Previously: Cedar City Mayor Maile Wilson-Edwards, Millcreek Mayor Jeff Silvestrini, Mayfield Mayor John Christensen o Finance/audit (NEW) • Interim General Counsel: Roger Tew • State Records Committee appeal update • Love, Listen, Lead and community trust in police update • Air Quality Compact (for future consideration) • LINK: Substance of matters proposed, discussed, or decided MOTION: Council Member Jewel Allen Approve 2020-2021 Schedule of Meetings SECOND: Mayor Andy Beerman VOTE: Unanimous Approval MOTION: Mayor Andy Beerman Appoint Roger Tew as Interim General Counsel SECOND: Council Member Tasha Lowery VOTE: Unanimous Approval MOTION: Council Member Jewel Allen Approve volunteers to subcommittees SECOND: Mayor Emily Niehaus VOTE: Unanimous Approval Other Business Adjourn • LINK: Substance of matters proposed, discussed, or decided MOTION: Mayor Jeff Silvestrini AdjournDRAFT SECOND: Mayor Emily Niehaus VOTE: Unanimous Approval *external litigation or task force Policy Tiers Green: update to tier Tier 1 Tier 2 Tier 3 Water conservation Land Use Task Force: Sales tax study Rainy day funds -PID -Annexation/incorporation * Ripper clause amicus Gun preemption -Gravel pits -Low impact design -Development agreements CARES funding -Canal easements -Water provider review of plat State homeless coordinator/plan -Building permits/vesting -Impact fees -Boundary line adjustment -Land use training Trust in public safety Metro Townships Demolition waste Law enforcement retirement & retention -Officer discipline process -Training -Data collection EMS Plastic bags Fireworks Opioids Housing: Transportation utility fee Public safety privacy Prosecution issues -Building fees -Impact fees -ADU -Permitting & inspection authority CARES funding,
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