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The Approved Tachograph Centre Manual

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The Approved Tachograph Centre Manual The Approved Tachograph Centre manual Safety, Standards, Service Contents Section 1 Introduction ................................................................................................................................... 5 Section 2 Definitions ..................................................................................................................................... 5 Section 3 Becoming a tachograph centre ........................................................................................................ 11 3.1 How to become a tachograph centre .......................................................................................... 11 3.2 The approval process ................................................................................................................ 13 3.3 Fees ........................................................................................................................................ 14 3.4 Standards of service from a centre to a vehicle presenter ............................................................. 14 3.5 Publication of authorised tachograph centre information ............................................................... 15 3.6 Facilities at a standard approved tachograph centre ...................................................................... 15 3.7 Acceptable variations to existing approved tachograph centres ..................................................... 25 3.8 Requirements for remote area approved tachograph centres ........................................................ 26 3.9 Facilities at a remote area approved tachograph centre ................................................................ 26 3.10 Notifiable changes to centre approval ....................................................................................... 27 3.11 Automatic cessation of approval ............................................................................................... 28 3.12 Approved tachograph centre owner convicted ............................................................................ 29 3.13 Surrender of approval .............................................................................................................. 29 3.14 Centre health and safety .......................................................................................................... 29 3.15 Use of approved tachograph centres facilities by DVSA ............................................................... 30 3.16 Additional requirements for an existing designated premises/ATF to become an approved tachograph centre ............................................................................................................................................ 30 Section 4 Security ......................................................................................................................................... 31 4.1 Introduction ............................................................................................................................. 31 4.2 Requirements ........................................................................................................................... 31 4.3 Security of seals and sealing devices ........................................................................................... 32 4.4 Security of digital tachograph workshop cards ............................................................................. 33 4.5 Digital tachograph software security ........................................................................................... 34 4.6 Digital tachograph downloaded data security ............................................................................... 34 Section 5 Equipment ..................................................................................................................................... 35 5.1 Introduction ............................................................................................................................. 35 5.2 Equipment requirements for an analogue approved tachograph centre .......................................... 35 5.3 Additional equipment required for digital tachograph centre approval ............................................ 36 5.4 Other equipment required for ALL tachograph centres (analogue and digital) ................................. 36 5.5 Conformance testing of accepted equipment ............................................................................... 37 5.6 Overdue conformance/calibration testing of equipment or malfunction of equipment ...................... 38 5.7 General maintenance of equipment ............................................................................................ 38 Section 6 Quality Control ............................................................................................................................... 39 6.1 Introduction ............................................................................................................................. 39 6.2 The role of the quality controller ................................................................................................. 39 6.3 Quality assurance checks of records ........................................................................................... 39 6.4 Quality assurance checks of equipment ....................................................................................... 40 6.5 Quality assurance checks of technicians ...................................................................................... 40 6.6 Quality assurance checks of security ........................................................................................... 41 6.7 Periodic DVSA inspection ........................................................................................................... 41 6.8 Technician quality control document ........................................................................................... 41 Section 7 Nominated Technicians ................................................................................................................... 42 7.1 Criteria for becoming a nominated technician .............................................................................. 42 7.2 Approval of nominated technicians to work at an approved centre ................................................ 42 7.3 Nominated technicians convicted of an offence ........................................................................... 43 7.4 Supervision of unqualified persons by nominated technicians ........................................................ 43 7.5 Nominated technician training and competence ........................................................................... 43 7.6 Training ................................................................................................................................... 44 7.7 Workshop cards (smart cards) .................................................................................................... 44 Section 8 Disciplinary System ......................................................................................................................... 46 8.1 Introduction ............................................................................................................................. 46 8.2 Underlying principles ................................................................................................................. 46 8.3 Nominated technicians .............................................................................................................. 47 8.4 Approved tachograph centres ..................................................................................................... 47 8.5 Disciplinary action examples ...................................................................................................... 48 8.6 Levels of disciplinary action ........................................................................................................ 48 8.7 Normal levels of action ............................................................................................................. 49 8.8 Disqualification and/or withdrawal .............................................................................................. 50 8.9 Offences by an approved tachograph centre ................................................................................ 50 8.10 Offences by a nominated technician .......................................................................................... 52 8.11 Notification of disqualification or withdrawal .............................................................................. 55 8.12 Period of disqualification of a nominated technician .................................................................... 56 8.13 Period of disqualification of an approved tachograph centre ........................................................ 56 8.14 Multi - site tachograph centres ................................................................................................. 56 8.15 Appeals and hearings .............................................................................................................. 57 8.16 Informal hearings .................................................................................................................... 57 Section 9 Procedures for Analogue Tachographs .............................................................................................
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