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2013 Summary Will Include an Appendix with the By-Laws As They Were Amended in Order for the Fellowship to Have Copies of the Revision

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2013 Summary Will Include an Appendix with the By-Laws As They Were Amended in Order for the Fellowship to Have Copies of the Revision Basic Flow Chart of Group Conscience and Delegated Authority Group to Area Delegate Member to Group →and Delegate → to WSC → WSC to Board Board of Trustees to Input from of Trustees → Executive Committee → Staff Note that the Executive Committee often receives input from the World Service Office staff as it works with projects. And back again Group to Area Delegate Member to Group → and Delegate → to WSC → WSC to Board Board of Trustees to → Input from of Trustees → Executive Committee Staff → Service World Summary Conference This chart shows how both delegated authority and group conscience goes back through the same channels. Communication is what makes the process work. 2013 P-46 TABLE OF CONTENTS Al‑Anon FAMILY GROUPS 2013 WORLD SERVICE CONFERENCE Selected Committees, Work Groups, 3 Thought Forces, Task Forces Sharing Area Highlights 6 Opening Dinner 7 General Sessions Conference Theme and Opening Remarks 8 Welcome from the Board of Trustees 9 Orientation 10 AFG, Inc. vs. AFG the Fellowship 12 Approvals “Our World 2012 Auditor’s Report 12 Service 2013 Budget 13 Conference (WSC) 2012 Annual Report 17 is the active voice and the effective Reports group conscience Colombia and Mexico Trips 25 of our society in International Al‑Anon General Services Meeting 26 world affairs.” International Convention Update 2010-2013 Al-Anon/Alateen 2013 Al‑Anon International 27 Service Manual (P-24/27) Literature Committee Report 28 page 176 Selection of Trustees ©Al-Anon Family Group 2013 Regional Trustee Nominating Process 30 Headquarters, Inc. 2013 Conference Committee on Trustees 31 Nominating Committee and Trustee Affirmation 32 2014 World Service Conference Site 33 Concept Two Discussions, Presentations, and Workshops Changing Area Names 34 The Al-Anon Family Groups have delegated Chosen Agenda Items 35 complete administrative Finance Committee Presentation 41 and operational authority Policy Discussions to their Conference and Memorial Contributions 48 its service arms. Anonymity 51 Public Relations 52 Public Service Announcements 54 Skill‑Building, Shared Leadership Sessions 54 P46_2013.indd 1 7/11/13 9:11 AM 2 TABLE OF CONTENTS World Service Conference Task and Thought Forces 57 Board of Trustees Meet the Board Event Task Force 57 Al‑Anon Board of Trustees World Service Conference Structure Task Force 59 Family Group Task Force: Piece with Criteria to Help Service Arms Identify Headquarters, Inc. Service Jobs for Dual Members 65 Task Force: Tool Kit on Service and Personal Growth 67 Board Vision Statement: Task Force: Workshop on Importance of CAL in Meetings 69 All people affected by Thought Force: Strategies to Strengthen Personal Connections 70 someone else’s drinking Thought Force: Use of Computers at WSC 72 will find help and recovery in every community. Sharing Ourselves Delegates (Panel 51) 75 Board Mission Statement: Anticipate the future and International Representative 83 Al-Anon’s place in it and Opening Dinner Speaker 83 ensure that the necessary Spiritual Speakers 85 resources are available. In Closing We Would like to Say… Closing Session 89 2013 World Service Conference Motions 90 2012 Annual Report 96 Appendix U.S. By‑Laws 113 2013 Conference Attendees 119 P46_2013.indd 2 7/11/13 9:11 AM Summary 2013 SELECTED COMMITTEES, WORK GROUPS, THOUGHT FORCES, AND TASK FORCES 3 S ELECTED COMMITTEES, WORK GROUPS, THOUGHT FORCES, AND TASK FORCES The day before the 2013 Conference convened, the Chairperson of the Board reviewed the roles of Karen R. the members of Committees, Work Groups, Thought Forces, and Task Forces with all Conference Chairperson, Board of Trustees members. The intent of the session was to clarify the role of Conference members as it pertains to participation in these groups. The Chairperson of the Board noted the definitions of these four units: • A Committee is formed by the Board of Trustees and responds to an ongoing need of Al-Anon Family Groups. While it does not manage or conduct the active affairs of the service department it is related to (such as Public Outreach, Literature, etc.), it may make recommendations about any work it is doing or considering. It is often thought to be a permanent part of an organization. It can be an originating body and a Thought Force or Task Force may evolve from a Committee. • A Work Group is a unit of people established to meet an ongoing need of the originating body. It can be considered a permanent part of the organization which formed it. It can be an originating body and a Thought Force or Task Force may evolve from a Work Group. The objective is to complete its activity and present it to the originating body to move forward. • A Thought Force is a temporary unit of people established to brainstorm ideas and to develop strategies on a single defined task or activity. They use the resources available such as members of the Thought Force and knowledge from the staff. For example, a problem identified could be a lack of clarity regarding roles. Strategies that are suggested might include writing job descriptions (the idea not the actual job description); identifying components of a guideline; or adding text to a portion of the Service Manual to clarify. The objective is to identify the potential idea not to write the actual text itself. The Thought Force is not expected to have all the answers or to provide the final solutions. If there are facts that are unknown, they can be flagged in the Knowledge-Based Decision-Making Process to Reach an Informed Group Conscience (KBDM) questions under “Things we don’t know but wish we did.” A Thought Force may lay the foundation for the work of a Task Force. Sometimes they offer recommendations resulting from their findings. A Thought Force presents its information to the originating body to move forward. “They are thinkers not doers.” • A Task Force is a temporary unit of people established to work on a single defined task or activity. They use the resources available such as members of the Task Force and knowledge from the staff. For example, a task could be to choose one of the suggested strategies from the Thought Force. If they chose writing job descriptions, then the Task Force writes the job descriptions. The objective is to complete the job description and present it to the originating body to move forward. A Task Force may fulfill the recommendations made by a Thought Force. Task Forces are the “doers.” Again, none of these groups is a decision-making body, but they may make recommendations. Each body’s objective is to complete its activity and present it to the originating body to move forward. 4 SELECTED COMMITTEES, WORK GROUPS, THOUGHT FORCES, AND TASK FORCES World Service Conference The Chairperson of the Board then described the roles: • All are participating members of the Committee with staff and Trustees each bringing a different perspective. • Everyone’s role is the same with the exception of the Chairperson and Recorder who have additional responsibilities. ➭ Chairperson: ✓ Builds the agenda—a plan of action. ✓ Reviews the agenda with the group and asks them to agree to follow it. ✓ Sets ground rules for discussion. ✓ Has the group agree on the outcome. ✓ Sets up meeting times, dates, methods of communication, and the tentative purpose of each meeting. ✓ Helps the group maintain a sense of unity. • Gives everyone a voice. • Allows a few minutes for venting if needed. ✓ Overall sees that the job is done correctly. ➭ Recorder (member selected within the group): ✓ Writes down key ideas and other information. ✓ Asks for clarity, when needed. The Chairperson of the Board continued by noting the responsibilities: • Be sure that you all understand the assignment or charge: ➭ Why has this task been assigned? ➭ What are we meant to accomplish? ➭ What information do we need? • Ask questions and get clarity in the beginning. • Do brainstorming. • At any time if you don’t understand something, ask for clarity. • Stay on course and do not put your own interpretation on the charge, in other words, “what you think it should be.” • If the conversation gets off track, simply say; “I think we’re off track.” • Be prepared to work on your charge from the moment it is assigned. • Be willing to volunteer for specific activities related to the fulfillment of the charge. • Respond to the Chairperson in a timely manner and if unable to complete a task or to be available on a given date, let the Chairperson know. • Be able to accept constructive criticism when the project is up for review. • Share your work with each other. The Chairperson of the Board closed the session by saying, “I want to talk to you for a moment about confidentiality. Any discussions that take place or ideas that are put forward during your meet- ings, conference calls, e-mails, or any other communications are confidential. Though all of us in Al-Anon have the same spiritual potential, you are the members who have been given the responsibil- ity and authority to participate in and make decisions regarding these groups. The Board of Trustees oversees these Committees, Task Forces, and Thought Forces, so it is the responsibility of the Chair- person of the Board to decide when and how the information from these groups is disseminated. “It is important to remember that each of you is an equal member of the group; that everyone’s ideas and input is valued and needed; that the information and presentations are created for Al-Anon Family Groups, not for individual acclaim; and that the example of a positive attitude while encour- aging others will make this an enjoyable learning experience that can be built upon and used in your future. These groups are a perfect opportunity to work our Al-Anon program in service and see our principles in action.” Summary 2013 SELECTED COMMITTEES, WORK GROUPS, THOUGHT FORCES, AND TASK FORCES 5 2013 ASSIGNMENTS FOR SELECTED COMMITTEES, TASK FORCES, THOUGHT FORCES, AND WORK GROUPS Delegates, Trustees, Executive Committee members, and World Service Conference staff members comprise the Selected Com- mittees, Task Forces, Thought Forces, and Work Groups.
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