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BLHOA Board Meeting Minutes, July 28, 2020-1

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BLHOA Board Meeting Minutes, July 28, 2020-1 MINUTES OF THE JULY 28, 2020, MONTHLY MEETING OF THE BAYLES LAKE HOMEOWNERS ASSOCIATION The regular meeting of the Bayles Lake Homeowners Association Board of Directors was held at Lakeview Country Club, Loda, Illinois, on Tuesday, July 28, 2020, at 7:00 p.m. Directors Present: President Jim Bash, Vice President Allan Lee, and board members Jerry Bauman, Tom Parker, Paul Zajec, Rod Banks, Stephen Hennessy, Jerry Grodesky, Scott Wilen. Employees Present: Treasurer: Pam Zajec; Administrative Assistant: Rod Cardinal and Security Officer: Gene Miller. Absent: Building Inspector / Permits: Ray Soltysiak; Maintenance / Grounds Supervisor: John Chaddock President Jim Bash welcomed everyone after roll call. Comments: • Jim Bash thanked the board members, employees, and guests for practicing social distancing and appreciated those who chose to wear facial coverings. • Jim Bash indicated he had planned on introducing our new Maintenance / Grounds Supervisor John Chaddock, but he is sick so we will meet him at the August meeting. Approval of Minutes: The minutes from the June 23, 2020 board meeting were reviewed and corrections made. • Jim Bash asked for a motion. Tom Parker motioned to approve the minutes as corrected, seconded by Jerry Grodesky, and the minutes were approved. Treasurer’s Report: Pam Zajec presented the June Treasurer’s Report of Receipts and Disbursements, which were discussed. • Jim Bash asked for a motion. Rod Banks motioned to receive the report, seconded by Jerry Bauman, and the report was accepted. The June board bills were presented, totaling $13,978.56 which were discussed. • Jim Bash asked for a motion. Rod Banks motioned to approve the bills, seconded by Allan Lee, and the bills were approved. The July board bills, to date, were presented, totaling $22,646.79 which were discussed. Per board policy, bills over $1,000.00 were reviewed: (June 24-July 28) (7) #7332 Feller & Kuester EOY Financial Review $1,920.00 E-Pay USA Tax Payment Payroll Liabilities $1,451.66 BLHOA Board Meeting Minutes, July 28, 2020-1 #7343 Biggs Lawn Care Grass Cutting $1,100.00 #7346 Glad’s Tree Service Tree Removal $5,500.00 #7352 Vance Landscaping Shoreline Erosion Control $3,000.00 (advance) #7354 PDC Labs Lake Water Testing $2,144.10 #7358 Biggs Lawn Care Grass Cutting $1,100.00 • Jim Bash asked for a motion. Tom Parker motioned to approve the bills to date, and review of bills over $1,000.00, seconded by Jerry Bauman, and the motion was approved. The accounts receivable list was presented and discussed. ($18,979.10) (68). Pam reminded the BOD that these dues are not late as there are a few more days left in the month and she is expecting a large return in the coming days. Visitors: Jim Bash asked the visitors to introduce themselves and state their reason for attending the meeting. If they have discussion points, he will assign them to various committees to be discussed at that time. • Paul Meuser, Vicky Meuser, Howard Scheib, Evelyn Scheib, Kevin Wright, Valerie Wright, Cathy Rosen, Dale Foster, Maggie Foster, Jason Moser, Sean Rough, Natalie Rough, Carol Wilen, Jo Ann Lockwood, Marty Bash, Therese Wyman, Pete Zajec, Terry Rainaldi, Bob Jabs, Mary Jabs, Franklin Schaede, Karen Mach, Ed Killen, Pauline Killen, Eric Lee, Dave Harlow, Mike Peterik (27) Security Report: Gene Miller presented: 6/24/20 Received a call and helped boater with rope wound around prop. 06/25/20 Child playing outside playpen on moving boat. 06/28/20 Observed large group of young adults throwing rocks on Newell Dam. 8:30 pm. 06/29/20 Received call regarding lights on in Robinson Pavilion large group of young men. Picnic table was turned upside down. 1:41 a.m. (322) 07/03/20 Made several trips to maintenance shed to open for homeowners to dump tree limbs. Fielded a call on ski boat from new homeowner that thought they could launch on lake with large motor. (1522) Patrol for fireworks. 07/17/20 Removed heating & cooling sign. (134) BLHOA Board Meeting Minutes, July 28, 2020-2 07/19/20 Stopped 2 separate boats for towing with short ropes (approximately 15’) 07/23/20 Received report from 516 of go-cart and motorized bike running around lake without flags and addresses. Determined owner and addressed with homeowner (312) 07/25/20 Pulled Realtor sign. (708) Pulled Realtor sign. (1514) ADDITIONAL SECURITY REPORT 6/28/20 Around 8:30 p.m. while on the lake I saw a large group of young adults throwing rocks on Newell Dam into the lake. I was on the east side heading toward them when they took off on a golf cart and I believe 5 bicycles. I headed to my home to get to my car to locate them. After patrolling I did not find them. 6/29/20 Report from 322 Sunrise Drive at 1:41 a.m. of a large group of young adults were in the pavilion with the lights turned on and that a picnic table was turned over. I went to the pavilion and checked it out. When I arrived, the lights were turned out and a picnic table was turned over and there was no one there. I proceeded down Kaufman Drive and saw a flashlight flicker and went to 330 Kaufman. It was there I saw these young men. I identified myself and asked them to stop but they kept on walking between the house and shrubs. I went back to my car and called Dave Harlow to assist me. When Dave arrived, I went to the door and knocked, and 3 young men came to the door. I asked them if they were in the pavilion and if they had turned on the lights and turned over the picnic table. The young men acknowledged being at the pavilion and that they turned on the lights and turned over a picnic table. They were very apologetic. I then asked them if they were on Newell Dam throwing rocks into the lake at approximately 8:30 Sunday evening. They told me that it was them at Newell Dam and that they were throwing rocks. Again, they were very apologetic. I then asked them to go to the pavilion with Dave and me where I turned on the lights and checked to see if there was damage and had them turn over the picnic table. No damage was found, and the three boys returned to 330 Kaufman Drive. Maintenance: John Chaddock was sick, Rod Cardinal presented this report: Assisted Bob with Dumpster Day. We filled three 20-ton dumpsters & one 15-ton dumpster & 2 trailers full of metal recycling. Took Aluminum cans to G&S recycling. Mowed, trimmed trees, and weeded along both sides of Newell Dam. BLHOA Board Meeting Minutes, July 28, 2020-3 Trimmed tree line and cleared ground vegetation along West entrance road. Disassembled Samurai trimmer and replaced blades with new and lubricated slides. Assembled trimmer and preformed operational check-OK. Performed weed control by spraying the West entrance road, lake shoreline including the south lake shoreline. Mowed & weeded (twice) park areas in front of maintenance building. Mowed & weeded Memorial Park. Weeded & mowed around trees in all parks and along East & West entrance roads. Some areas in parks were skipped due to Bee nest & swarming activity. Will try those areas later this week. Performed hydrant flushing with Rod Banks. Found 2 hydrants leaking. Hydrant locations- Thompson Park & in front of Zajec residence. Repair kits are on order via Rod Banks. Consistent Brush pile management. Since Dumpster Day I have noticed an increase in illegal dumping activity consisting of furniture, grass, dirt, concrete, a basketball goal/pole and railroad ties. I would like to explore the possibility of installing a trail camera to assist in identifying the individuals that are abusing this service, so they can be reminded of the rules via letter or email. Rules are clearly posted on the entrance gate post. Consulted with AHW John Deere for a tractor repair. Repair was covered under warranty and repair was made on site in less than 24 hours, outstanding service turnaround. The reverse directional pedal became inoperable during use which caused the tractor to become stuck due to its location. The Gator was used to tow the tractor from its stuck location and be repositioned so it could be operated in forward drive only. After inspection it was found that the reverse pedal had sheared at its drive engagement pivot point. Received report from Rod Banks that water was leaking from the pneumatic compressor that services the water tank at the West Well House. Inspected compressor & water tank for leak. Found the pneumatic inlet swing valve (check valve) on the water tank bypassing. Brought compressor offline and shut off air/water supply at tank. Removed valve and disassembled- cleaned, lapped gate plate & seat. Assembled valve and installed on water tank, hooked air supply back to tank and brought compressor online. Operational check is satisfactory with no leaks noted. System is inspected for leaks every 2 days. A replacement valve is on order but has not been installed. Finance: Jerry Grodesky presented: Jerry Grodesky and Pam Zajec presented the BOD with the yearly Financial Review from Feller & Kuester, CPAs LLP, Champaign. Based on the Feller & Kuester review, we comply with general accounting standards. Those standards require Feller & Kuester to perform a procedural BLHOA Board Meeting Minutes, July 28, 2020-4 review for assurance that no material modifications need to be made to our financial statements. We conform with accounting principles generally accepted in the United States. • Jim Bash asked for a motion. Tom Parker motioned to receive the Annual Financial Review Report, seconded by Jerry Bauman, and the report was accepted.
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