ANNUAL REPORT 2018-19 Ministry of Personnel, Public Grievances and Pensions Government of India CONTENTS List of chapters Page Nos. Vision and Mission Executive Summary DEPARTMENT OF PERSONNEL AND TRAINING 1 Overview 1 2 Major Initiatives/Achievements/Events during the year 7 3 Personnel Policies 19 4 Reservation in the Central Government services 38 5 Cadre Management 45 a) Indian Administrative Service (IAS) 45 b) Central Secretariat Service (CSS) 51 c) Central Secretariat Stenographer Service (CSSS) 55 d) Central Secretariat Clerical Service (CSCS) 58 e) State Reorganization 59 6 Senior Appointments under Government of India 63 7 Training Policy and Programmes 68 8 Training Institutions 77 9 Administrative Vigilance Division 97 10 International Cooperation 107 11 Central Bureau of Investigation 110 12 Joint Consultative Machinery 122 13 Administrative Tribunals 124 14 Staff Welfare 130 15 Right to Information 143 16 Grievance Redressal Mechanism & Citizens’ Charter 148 17 Progressive Use of Hindi in Official Works 150 18 Financial Management 156 19 DEPARTMENT OF ADMINISTRATIVE REFORMS AND PUBLIC GRIEVANCES 162 20 Administrative Reforms 175 21 Public Grievances 181 22 Organisation and Methods Division 186 23 E-Governance 188 24 International Exchange & Cooperation (IE&C) 191 25 Documentation and Dissemination Division (D&D) 195 26 Hindi Section 200 27 DEPARTMENT OF PENSIONS AND PENSIONERS’ WELFARE 201 ANNEXURES 217 28 Department of Personnel and Training 219 Annexure I – Incumbency Position of Under Secretary level Officers and above in DoPT 29 Department of Administrative Reforms and Public Grievances (DAR&PG) 223 Annexure II – Organisational Chart of DAR&PG Annexure III – Incumbency position of Under Secretary level officers and above in 224 DAR&PG Annexure IV – Prevention of Sexual Harassment of Women at Workplace 225 Annexure V – Welfare of SC, ST, OBC and Person with Disability (PWD) 226 Annexure VI- Citizen Charter of DAR&PG 227 Annexure VII- Publication of e-Magazine, ‘Minimum Government Maximum 230 Governance’ 30 Department of Pensions and Pensioners’ Welfare 233 Annexure VIII – Organisation Chart Annexure IX – Incumbency Position of Group ‘A’ officers in D/o PPW 234 Ministry of Personnel, Public Grievances and Pensions Department of Personnel & Training Vision To create an enabling environment for the development and management of Human Resources of the Government for efficient, effective, accountable, responsive, transparent and ethical governance. Mission Development and management of government personnel by attracting the best talent, providing excellent career advancement opportunities, encouraging competence and innovation, adopting a dynamic framework of personnel policies and procedures, ensuring capacity building at all levels, inculcating and supporting a culture of transparency, accountability and zero tolerance of corruption in public affairs, and institutionalizing a system of continuous and constructive engagement with stake- holders to make the public services in India more efficient, effective, accountable and responsive. EXECUTIVE SUMMARY The Ministry of Personnel, Public Grievances and Pensions is the nodal Ministry responsible for personnel matters, especially in respect of issues concerning recruitment, training, career development, staff welfare and the post retirement dispensation. The Ministry also works towards promotion of responsive, people- oriented and modern administration. The Ministry comprises three Departments: (i) Department of Personnel and Training (DoP&T) (ii) Department of Administrative Reforms and Public Grievances (DAR&PG) (iii) Department of Pensions and Pensioners’ Welfare (DoP&PW) DEPARTMENT OF PERSONNEL AND TRAINING Various wings of DoP&T are as under: • Establishment Officer’s (EO) Wing • Services & Vigilance (S&V) Wing • Establishment (Estt.) Wing • Training (Trg.) Wing • Administration Wing The Establishment Officer’s Wing deals with the matter relating to senior appointments under the Government of India requiring approval of the ACC. The Services & Vigilance Wing handles matters relating to Administration of Rules on all the service matters in respect of All India Services and acts as the nodal agency in the arena of vigilance and anti-corruption. This wing in addition to governing the implementation of RTI Act, also handles the administrative matters relating to the Administrative Tribunals and Central Information Commission. This wing also handles the work related to Cadre Restructuring in respect of the other Central Services. The Establishment Wing is responsible for framing and revising rules and regulations regarding service conditions of the employees and personnel policies of the Central Government employees other than All India Service Officers. This wing also handles the work related to Reservation Policy of the Government, Joint Consultative Machinery (JCA) and Civil Services Officers’ Institute (CSOI). The Training Wing acts as the nodal agency for training of Government functionaries and is primarily responsible for formulating policies with regard to training. Administration Wing deals with the matters related to Cadre Management of the Central Secretariat Service, Central Secretariat Stenographers Service and the Central Secretariat Clerical Service. This wing also handles the administrative matters relating to the State Reorganization, Reservation Policy of the Government and Welfare Activities for benefit of the employees of the Government except CSOI. The Department of Personnel and Training also handles the administrative work relating to the following Institutions: - • Union Public Service Commission • Central Vigilance Commission • Lokpal • Central Administrative Tribunals • Central Information Commission • Central Bureau of Investigation • Staff Selection Commission • Public Enterprises Selection Board • Lal Bahadur Shastri National Academy of Administration • Institute of Secretariat Training and Management DEPARTMENT OF ADMINISTRATIVE REFORMS & PUBLIC GRIEVANCES The Department of Administrative Reforms and Public Grievances is the nodal agency of the Government of India for administrative reforms as well as redressal of public grievances relating to the States in general and those pertaining to the Central Government agencies in particular. The Department endeavours to document and disseminate successful governance practices by way of audio-visual media and publications. The Department also undertakes activities in the field of international exchange and cooperation to promote public service reforms. There are 7 Divisions in the Department namely Administrative Reforms, Organization & Methods, e-Governance, Documentation & Dissemination, International Cooperation, Administration & Coordination and Public Grievances. DEPARTMENT OF PENSIONS AND PENSIONERS' WELFARE The Department of Pension & Pensioners’ Welfare was set up in 1985 as part of the Ministry of Personnel, Public Grievances and Pensions to formulate policy and coordination of matters relating to retirement benefits of Central Government employees (except Defence, Railway and Post & Telecommunication). 1 CHAPTER OVERVIEW 1.0 The Ministry of Personnel, Public upliftment and welfare of the Scheduled Castes Grievances and Pensions acts as the formulator and Scheduled Tribes, Other Backward Classes and of policies pertaining to recruitment, regulation Persons with Disabilities; the Department frames of service conditions, and deputation of personnel policies to provide reservation to these groups besides advising all organizations of the Central in various Central Government services and for Government on issues pertaining to personnel monitoring its implementation. management. The Organizational chart of the Department is at next page. Cadre Management (Chapter 5) 1.4 This Department is responsible for Major Initiatives / Achievements / Events management of the cadres of All India Services during the year (Chapter 2) (AIS) (IAS, IPS and IFS) and all three Secretariat 1.1 Major Initiatives/Achievements during the Services namely Central Secretariat Services (CSS), period January, 2018 - March, 2019 have been Central Secretariat Stenographers’ Services (CSSS) brought out in Chapter 2. and Central Secretariat Clerical Services (CSCS). In addition, this Department frames and also revises Personnel Policies (Chapter 3) Rules and Regulations regarding conditions of the All India Services, such as Indian Police Service (IPS) 1.2 The Department is responsible for framing and Indian Forest Service (IFS), in consultation rules and regulations governing service conditions with the Ministry of Home Affairs and Ministry including recruitment rules, promotions and of Environment, Forest and Climate Change seniority, Flexible Complementing Scheme, Leave respectively. This Department is also responsible Travel Concession, deputation and Child Care for cadre review of 61 Central Group ‘A’ Services Leave of employees. Personnel are recruited for the on a periodic basis. Central Government by the Union Public Service Commission through competitive examinations conducted by them for appointments to higher Senior Appointments under the civil services and through the Staff Selection Government of India (Chapter 6) Commission of non-gazetted staff in Group ‘B’ & 1.5 The Department deals with appointments ‘C’ categories. at senior level and personnel policies of the Government of India. All proposals for senior Reservation (Chapter 4) appointments under the Government of India, which require the approval