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Agenda Attachments ORDINARY COUNCIL MEETING 18 March 2020 AGENDA ATTACHMENTS 1 of 60 Contents - Attachments Agenda Item 6.4 - Roe Tourism Association Minutes ............................................................ 3 Agenda Item 7.0 – Status Report ........................................................................................ 19 Agenda Item 8.4.3 – Acting Chief Executive Officer’s Report .............................................. 23 Agenda Item 8.3.3 – Financial Report – February 2020 ...................................................... 32 Agenda Item 8.5.4 – Schedule of Accounts - February 2020............................................... 48 2 of 60 ATTACHMENT - AGENDA ITEM 6.4 Roe Tourism Association Minutes 3 of 60 ROE TOURISM ASSOCIATION MINUTES 24 February 2020 M I N U T E S General Meeting Monday 24 February 2020 at Shire of Lake Grace 1. MEETING OPENED 10:32am 2. ATTENDENCE RECORD 2.1. Attendees: President – Bevan Thomas Vice President Executive Officer – Heather Ives Shire Representatives: o Bruce Rock – Caris Negri o Corrigin – Tayla Smith o Kondinin – Tory Young o Kulin – Hayley Smith, Garrick Yandle, Taryn Scadding o Lake Grace – Cr Roz Lloyd, Alan George o Narembeen – Kristie Lee o Quairading – Jill Hayes, Cr Peter Smith Associate Members: Jo Morgan, Helen Bennett, Wayne Monks 2.2. Apologies: Natalie Manton; Cr Janeane Mason (Vice President); Sheree Thomas; Cr Natalie Kilminister; Jennie Gmiener; Scott Coppen, Cr Allan Marshall, Ashleigh Waight, Cr Gerard Lynch, Cr Kent Mouritz, Cr Robbie Bowey, Chris Jackson 2.3. Guests: 3. PREVIOUS MINUTES 3.1. Confirmation – General Meeting RESOLUTION That the Minutes of the Roe Tourism Association General Meeting held in the Shire of Kulin on Monday 9 December 2019 be confirmed as a true and accurate record of proceedings. Moved Kristie Lee Seconded Garrick Yandle CARRIED 3.2. Business Arising from Previous General Meeting Minutes _______________________________________________________________________________ BRUCE ROCK - CORRIGIN - KONDININ - KULIN - LAKE GRACE – NAREMBEEN - QUAIRADING 4 of 60 ROE TOURISM ASSOCIATION MINUTES 24 February 2020 4. CORRESPONDENCE 4.1 Inwards 4.1.1 AGO (Amy Gough) – Kondinin Statues Lake –Instagram post on Australia.com 4.1.2 Quairading CRC (Jill Hayes) – Shire of Quairading website content and photos 4.1.3 Shire of Kulin (Taryn & Robbie)– RTA MoU feedback 4.1.4 Kulin CRC – Updated RTA Map request (including Qdg) 4.1.5 Shire of Kondinin (Tory) - RTA MoU feedback 4.1.6 Shire of Kondinin – RTA logo and links request for new Information Bay Signage 4.1.7 Shire of Kondinin “Gourmet in the Garden’ funding - RTA Letter of Support request 4.1.8 CMCA (Margaret Cook) – RV Friendly Towns info & Membership options for RTA 4.1.9 NEWTravel (Linda Vernon) - REDS Grant Application unsuccessful 4.1.10 CWVC – Trails WA – ‘Trail Talk’ new trails and other good stuff 4.1.11 CWVC – The Westerly eNewsletter – Kondinin Statues Lake on Instagram 4.1.12 CWVC – Tourism Council WA - Workshops in Northam & Gin Gin 4.1.13 CWVC – EW Visitor Guide 2020 “Pathways to Wave Rock” self-drive Full Pg proof 4.1.14 CWVC – AGO Board meeting 17.02.2020 – any RTA items to report? 4.1.15 CWVC - RTA Associate Members Feedback Form 4.1.16 CWVC – Perth Caravan & Camping Show – Wheatbelt stand roster 4.1.17 AGO (Marcus Falconer) - Coronavirus updates 4.1.18 AGO - WA Tourism ‘Our Story’ at Esperance Civic Centre 4.1.19 AGO (Gabby Simoni) – The Sunday Times feature – Wheatbelt CoOp Ad 4.1.20 Tourism Council WA - eNewsletters (Dec 19 /Jan 2020) + Industry Updates 4.1.21 Market Creations – Re. website update & WALGA Invoice (add Shire of Quairading) 4.1.22 WA News – Sunday Times Newspaper ‘Adventure Travel’ Advertising feature 4.1.23 Wayne Monks – Accreditation Update 4.1.24 Wayne Monks – RTA Associate Members Feedback Form 4.1.25 Kondinin CRC - RTA Associate Members Feedback Form 4.1.26 Terrific Trading (Jurek Leon) – Resources webpage for Visitor Centres 4.1.27 Hyden CRC – RTA Associate Membership enquiry 4.1.28 Brochure Requests – Jenny Midson (Tas); Esperance Beach Front Resort: AGO 4.1.29 Black & White Studio (Daniela Varone) – Updated Map artwork files (incl Qdg) 4.1.30 Aldersyde Hall (Jessie Spark) – RTA full membership enquiry & Brochure inclusion 4.1.31 Luke O’Donohue – Public Art Trail proposal along Pathways to Wave Rock route 4.2 Outwards 4.2.1 CMCA (Margaret Cook) – Membership & advertising options enquiry for RTA 4.2.2 Market Creations – website new content & photos (for Shire of Quairading) + Inv 4.2.3 Linda Vernon (NEWTravel) – REDS Grant outcome? 4.2.4 CWVC – EW Visitor Guide Ed.6 – ‘Pathways to Wave Rock’ page content 4.2.5 Visitor Numbers Collection Form - RTA committee members 4.2.6 Perth Caravan & Camping Show, EOI Wheatbelt stand roster from RTA committee 4.2.7 RTA MoU Draft - Request for Shire CEO’s comment/feedback 4.2.8 Brochures posted: Esperance Beach Front Resort; Jenny Midson (Tasmania) 4.2.9 AGO (Marcus Falconer & Gabby Simoni) – AGO website incl. Quairading request 4.2.10 AGO (Gabby Simoni) Holiday Planner 2020 brochure delivery ETA? 4.2.11 Narembeen CRC - Audio Tour Podcast – Request to add Quairading audio files 4.2.12 Shire of Kondinin - RTA Letter of Support for ‘Gourmet in the Garden’ grant 4.2.13 Corrigin Hotel – RV Friendly Towns (video link) 4.2.14 Tourism Council WA - eNewsletters (Dec 19 /Jan 2020) + Industry Updates 4.2.15 Tourism Council WA – Upcoming Workshops in Northam & Gin Gin 4.2.16 AGO (Gabby Simoni) – Weekend Newspaper - Wheatbelt CoOp Ad enquiry 4.2.17 Terrific Trading – Resources for VC’s 4.2.18 WA Visitor Centre – February 2020 promotional material + PTWR Banner follow-up 4.2.19 Black & White Studio (Daniela Varone) – Request to update map artwork (incl. Qdg) 4.2.20 Aldersyde Hall (Jessie Spark) – RTA information re. full membership & brochure _______________________________________________________________________________ BRUCE ROCK - CORRIGIN - KONDININ - KULIN - LAKE GRACE – NAREMBEEN - QUAIRADING 5 of 60 ROE TOURISM ASSOCIATION MINUTES 24 February 2020 RESOLUTION That the Roe Tourism Association Inward correspondence and Outward correspondence be endorsed. Moved Tory Young Seconded Alan George CARRIED 4.3 Business Arising from Correspondence 5 FINANCIAL REPORT RTA Financial Report December 2019 – January 2020. RESOLUTION That the RTA Financial Report for December 2019 – January 2020 be accepted as a true and accurate report. Moved Tory Young Seconded Peter Smith CARRIED 6 REPORTS 6.1 Presidents Report Through December and January I have been having weekly catch-up calls with the EO to discuss RTA business. A suggestion is that the new RTA Visitor Numbers Collection Sheet should also include a ‘Visitor Destination’ column, to track where visitors are travelling to. Discussion with the committee today, the Shire member contributions A recent trip highlighted that Roe Tourism region is not only on the pathway to Wave Rock but also captures a lot of traffic travelling through Lake Grace heading to Esperance, which is AGO’s ‘jewel’ road trip destination and something we should build on. Thank you to Jill Hayes from Quairading for being proactive and bringing new ideas to discuss with the committee at today’s meeting. Perth Caravan & Camping Show 2020 is coming up 18-22 March. I will be attending to assist on the wheatbelt stand with Robyn McCarthy (CWVC). Jill Hayes has also volunteered to assist and NEWTravel members will also volunteer throughout show week. I called Sheenagh Collins at Wave Rock to find out the impact the Coronavirus has had on visitor numbers and WR businesses. Sheenagh advised 2 x tourist buses per week with Chinese visitors had been cancelled and numbers were way down. The recent fires had meant firefighting volunteers were being accommodated in Hyden and Wave Rock. Sheenagh recommended marketing should try to encourage visitation to the wheatbelt region and support the Tourism Australia message, Holiday Here This Year. 6.2 EO Report Social Media – Facebook Facebook page posts are scheduled to feature member Shires accommodation facilities, local attractions and to promote RTA Associate Member businesses. Region related posts and blogs are _______________________________________________________________________________ BRUCE ROCK - CORRIGIN - KONDININ - KULIN - LAKE GRACE – NAREMBEEN - QUAIRADING 6 of 60 ROE TOURISM ASSOCIATION MINUTES 24 February 2020 shared from Australia’s Golden Outback, Central Wheatbelt Visitor Centre, Western Australia, Wheatbelt Development Commission and other relevant pages. Page following has steadily increased: 278=Dec’18 ; 340=Feb’19 ; 493=Mar’19; 618=Mar’19; 659=Jul’19; 750=Sept’19; Nov’19=757; Feb’19=821 RTA Advertising Eastern Wheatbelt Visitor Guide EDITION 6 (Print Media) - Pathways to Wave Rock Intro Full Page Sunday Times ‘Escape’ A half page AGO Ad has been booked to appear in the Sunday Times ‘Escape’ on 22nd March 2020, featuring the Eastern Wheatbelt Self Drive Trails - Pathways to Wave Rock / Golden Pipeline Heritage Trail / Wheatbelt Way / Pioneers Pathways and a small editorial piece. _______________________________________________________________________________ BRUCE ROCK - CORRIGIN - KONDININ - KULIN - LAKE GRACE – NAREMBEEN - QUAIRADING 7 of 60 ROE TOURISM ASSOCIATION MINUTES 24 February 2020 RTA Marketing & Promotion WA Visitor Centre – October-November 2020 promotion After the successful promotion and interest in November 2019, the WA Visitor Centre will again be promoting the AGO region during the months of October to November 2020, at their William Street,
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