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Agenda Attachments 18 March 2021 Shire of Bruce Rock – Agenda Attachments 18 March 2021 Agenda Attachments Thursday 18 March 2021 Shire of Bruce Rock – Agenda Attachments 18 March 2021 HIRE O SHIRE OF BRUCE ROCK AGENDA ATTACHMENTS 18 MARCH 2021 PAGE ITEM 9 MINUTES FROM PREVIOUS MEETINGS ATTACHMENT A – UNCONFIRMED AUDIT COMMITTEE MEETING MUINTES FEBRAURY 2021 3 ATTACHMENT B - UNCONFIRMED COUNCIL MEETING MINUTES FEBRUARY 2021 8 ITEM 10.1.1 WALGA ZONE MINUTES FEBRUARY 2021 ATTACHMENT A – MINUTES GREAT EASTERN COUNTRY ZONE 22 FEBRUARY 2021 53 ATTACHMENT B – RICHARD BURNELL PRESENTATION 80 ITEM 10.1.2 WEROC INC MINUTES FEBRUARY 2021 ATTACHMENT A – WEROC INC BOARD MEETING MINUTES 94 ITEM 11.1.1 12 VENEMORE STREET SHACKLETON DWELLING CONDEMNED AS UNFIT FOR HABITATION AND REQUIREMENT TO HAVE DEMOLISHED BY NOTICE TO THE OWNER ATTACHMENT A – 12 VENEMORE STREET RUINOUS HOUSE TIMELINE 122 ATTACHMENT B – REPORT NUMBER: 01/2019 12 VENEMORE ST RESIDENTIAL BUILDING REPORT 123 AS 4349.0 2007. ITEM 11.3.2 LIST OF PAYMENTS ATTACHMENT A – LIST OF PAYMENTS FEBRUARY 2021 135 ITEM 11.3.3 LETTER REGARDING BRUCE ROCK TENNIS CLUB’S ANNUAL CONTRIBUTION TO SPORTING CLUB’S FACILITY REPLACEMENT RESERVE ATTACHMENT A – EMAIL FROM AARON BUEGGE 139 ITEM 11.4.4 COMPLIANCE AUDIT REPORT 2020 ATTACHMENT A – COMPLIANCE AUDIT RETURN 2020 140 ITEM 11.4.4 REQUEST FOR IN-KIND SUPPORT – ‘RIDE ALONGSIDE 2021’ CHARITY EVENT ATTACHMENT A – RIDE ALONGSIDE FLYER 156 ITEM 11.5.1 REQUEST FOR COMMENT – RESERVE 15270 – CASE 103132 ATTACHMENT A – SMARTPLAN 161 ATTACHMENT B – AERIAL 162 Shire of Bruce Rock Audit Committee– Minutes 18 February 2021 _________________________________________________________________________________________________________ SHIRE OF BRUCE ROCK AUDIT COMMITTEE MINUTES MEETING 18 FEBRUARY 2021 TABLE OF CONTENTS 1. Declaration of Opening ................................................................................................................. 2 2. Record of Attendance / Apologies / Leave of Absence (Previously Approved) ................................. 2 3. Response to Previous Public Questions Taken on Notice ................................................................ 2 4. Public Question Time .................................................................................................................... 2 5. Petitions / Deputations / Presentations / Submissions ................................................................... 2 6. Confirmation of Minutes ............................................................................................................... 2 6.1. Audit Committee Meeting – 19 November 2020 ............................................................................ 2 7. Reports of Officers ........................................................................................................................ 3 7.1. Deputy Chief Executive Officer ........................................................................................................ 3 7.1.1 Adoption of 2020 Compliance Audit Return ....................................................................... 3 8. New Business of an urgent nature introduced by discussion of the meeting. .................................. 5 9. Closure of Meeting. ....................................................................................................................... 5 1 Shire of Bruce Rock Audit Committee– Minutes 18 February 2021 _________________________________________________________________________________________________________ SHIRE OF BRUCE ROCK AUDIT COMMITTEE AGENDA MEETING 18 FEBRUARY 2021 1. Declaration of Opening The Shire President Stephen Strange declared the meeting open at 3.02pm. 2. Record of Attendance / Apologies / Leave of Absence (Previously Approved) President Cr SA Strange Deputy Shire President Cr R Rajagopalan Councillors Cr AR Crooks Cr IS Dolton Cr KP Foss Cr PG Negri Cr BJ Waight Chief Executive Officer Mr DRS Mollenoyux Deputy Chief Executive Officer Mr A O’Toole Manager of Finance Mrs JL Bow Executive Assistant Mrs MJ Schilling 3. Response to Previous Public Questions Taken on Notice 4. Public Question Time 5. Petitions / Deputations / Presentations / Submissions 6. Confirmation of Minutes 6.1. Audit Committee Meeting – 19 November 2020 COMMITTEE DECISION Resolution ACM Feb 21 – 6.1 Moved: Cr Rajagopalan Seconded: Cr Waight That the minutes of the Audit Committee held 19 November 2020 be confirmed as a true and correct record. Carried 9/0 2 Shire of Bruce Rock Audit Committee– Minutes 18 February 2021 _________________________________________________________________________________________________________ 7. Reports of Officers 7.1. Deputy Chief Executive Officer Agenda Reference and Subject: 7.1.1 Adoption of 2020 Compliance Audit Return File Reference: 1.6.1.6 Compliance Audit Return Reporting Officer: Alan O’Toole, Deputy Chief Executive Officer Author: Alan O’Toole, Deputy Chief Executive Officer Disclosure of Interest Nil Attachments Item 7.1.1 Attachment A – Compliance Audit Return Summary The Audit Committee to consider the Compliance Audit Return and make a recommendation for adoption to Council. Background Each year Council has to complete a Compliance Audit which addresses various areas of Shire activity to ensure good governance. The Compliance Audit Return has to be submitted to the Department of Local Government, Sport and Cultural Industries by 31 March 2021. Comment The audit is attached and as can be seen, Council is compliant. Before submission the Compliance Audit Return has to be: a) presented at a meeting of the Council; b) adopted by the Council; and c) the adoption recorded in the minutes of the meeting at which it was adopted. Consultation Darren Mollenoyux, Chief Executive Officer Jennifer Bow, Manager of Finance Statutory Implications This Audit is to test Council’s statutory compliance with the Local Government Act 1995 and associated regulations. Policy Implications Nil 3 Shire of Bruce Rock Audit Committee– Minutes 18 February 2021 _________________________________________________________________________________________________________ Risk Implications Risk: Compliance – Non-compliance with relevant sections and regulations of the Local Government Act 1995. Likelihood Consequence Rating Possible Moderate Moderate Action / Strategy This item has been evaluated against the Shire of Bruce Rock’s Risk Management Procedures Risk Matrix. The perceived level of risk is considered to be “Medium” risk and will be managed to mitigate the risks associated with each of the areas of the Compliance Audit Return. Financial Implications Nil Strategic Implications Shire of Bruce Rock – Strategic Community Plan 2017-2027 Governance Goal 12 Council leads the organisation in a strategic and flexible manner Voting Requirements Simple Majority COMMITTEE DECISION Resolution ACM Feb 21 – 7.1.1 Moved: Cr Dolton Seconded: Cr Negri That Council adopt the Compliance Audit Return, as attached, for the period 1 January 2019 to 31 December 2020, in accordance with the Local Government (Audit) Regulations 1996. Carried 9/0 4 Shire of Bruce Rock Audit Committee– Minutes 18 February 2021 _________________________________________________________________________________________________________ 8. New Business of an urgent nature introduced by discussion of the meeting. 9. Closure of Meeting. The Shire President Stephen Strange declared the meeting closed at 3.03pm. These minutes were confirmed at a meeting on ___________________ Cr Stephen Strange Shire President 5 Shire of Bruce Rock – MINUTES 18 FEBRUARY 2021 ______________________________________________________________________________________________________ SHIRE OF BRUCE ROCK MINUTES – ORDINARY MEETING 18 FEBRUARY 2021 TABLE OF CONTENTS TABLE OF CONTENTS .................................................................................................................. 1 1. Declaration of Opening ....................................................................................................... 2 2. Record of Attendance/Apologies/Leave of Absence (Previously Approved) ......................... 2 3. Declarations of Interest ...................................................................................................... 2 4. Response to Previous Public Questions Taken on Notice ..................................................... 2 5. Public Question Time .......................................................................................................... 2 6. Petitions/Deputations/Presentations/Submissions ............................................................. 2 7. Applications for Leave of Absence ....................................................................................... 2 8. Announcements by Presiding Member ................................................................................ 3 9. Confirmation of Minutes ..................................................................................................... 3 10. Regional Reports ................................................................................................................ 4 10.1.1 WALGA State Council Agenda March 2021 .................................................................... 4 11. Officers’ Reports ................................................................................................................. 8 11.1 Environmental Health Officer .............................................................................................. 8 11.1.1 Bruce Rock Hotel request to extend
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