Agenda Attachments 18 March 2021

Shire of Bruce Rock – Agenda Attachments 18 March 2021

Agenda Attachments Thursday 18 March 2021 Shire of Bruce Rock – Agenda Attachments 18 March 2021 HIRE O SHIRE OF BRUCE ROCK AGENDA ATTACHMENTS 18 MARCH 2021 PAGE ITEM 9 MINUTES FROM PREVIOUS MEETINGS ATTACHMENT A – UNCONFIRMED AUDIT COMMITTEE MEETING MUINTES FEBRAURY 2021 3 ATTACHMENT B - UNCONFIRMED COUNCIL MEETING MINUTES FEBRUARY 2021 8

ITEM 10.1.1 WALGA ZONE MINUTES FEBRUARY 2021 ATTACHMENT A – MINUTES GREAT EASTERN COUNTRY ZONE 22 FEBRUARY 2021 53 ATTACHMENT B – RICHARD BURNELL PRESENTATION 80

ITEM 10.1.2 WEROC INC MINUTES FEBRUARY 2021 ATTACHMENT A – WEROC INC BOARD MEETING MINUTES 94

ITEM 11.1.1 12 VENEMORE STREET SHACKLETON DWELLING CONDEMNED AS UNFIT FOR HABITATION AND REQUIREMENT TO HAVE DEMOLISHED BY NOTICE TO THE OWNER ATTACHMENT A – 12 VENEMORE STREET RUINOUS HOUSE TIMELINE 122 ATTACHMENT B – REPORT NUMBER: 01/2019 12 VENEMORE ST RESIDENTIAL BUILDING REPORT 123 AS 4349.0 2007.

ITEM 11.3.2 LIST OF PAYMENTS ATTACHMENT A – LIST OF PAYMENTS FEBRUARY 2021 135

ITEM 11.3.3 LETTER REGARDING BRUCE ROCK TENNIS CLUB’S ANNUAL CONTRIBUTION TO SPORTING CLUB’S FACILITY REPLACEMENT RESERVE ATTACHMENT A – EMAIL FROM AARON BUEGGE 139

ITEM 11.4.4 COMPLIANCE AUDIT REPORT 2020 ATTACHMENT A – COMPLIANCE AUDIT RETURN 2020 140

ITEM 11.4.4 REQUEST FOR IN-KIND SUPPORT – ‘RIDE ALONGSIDE 2021’ CHARITY EVENT ATTACHMENT A – RIDE ALONGSIDE FLYER 156

ITEM 11.5.1 REQUEST FOR COMMENT – RESERVE 15270 – CASE 103132 ATTACHMENT A – SMARTPLAN 161 ATTACHMENT B – AERIAL 162 Shire of Bruce Rock Audit Committee– Minutes 18 February 2021 ______

SHIRE OF BRUCE ROCK

AUDIT COMMITTEE MINUTES MEETING 18 FEBRUARY 2021

TABLE OF CONTENTS

1. Declaration of Opening ...... 2 2. Record of Attendance / Apologies / Leave of Absence (Previously Approved) ...... 2 3. Response to Previous Public Questions Taken on Notice ...... 2 4. Public Question Time ...... 2 5. Petitions / Deputations / Presentations / Submissions ...... 2 6. Confirmation of Minutes ...... 2 6.1. Audit Committee Meeting – 19 November 2020 ...... 2 7. Reports of Officers ...... 3 7.1. Deputy Chief Executive Officer ...... 3 7.1.1 Adoption of 2020 Compliance Audit Return ...... 3 8. New Business of an urgent nature introduced by discussion of the meeting...... 5 9. Closure of Meeting...... 5

1 Shire of Bruce Rock Audit Committee– Minutes 18 February 2021 ______

SHIRE OF BRUCE ROCK

AUDIT COMMITTEE AGENDA MEETING 18 FEBRUARY 2021

1. Declaration of Opening The Shire President Stephen Strange declared the meeting open at 3.02pm.

2. Record of Attendance / Apologies / Leave of Absence (Previously Approved) President Cr SA Strange Deputy Shire President Cr R Rajagopalan Councillors Cr AR Crooks Cr IS Dolton Cr KP Foss Cr PG Negri Cr BJ Waight Chief Executive Officer Mr DRS Mollenoyux Deputy Chief Executive Officer Mr A O’Toole Manager of Finance Mrs JL Bow Executive Assistant Mrs MJ Schilling

3. Response to Previous Public Questions Taken on Notice

4. Public Question Time

5. Petitions / Deputations / Presentations / Submissions

6. Confirmation of Minutes

6.1. Audit Committee Meeting – 19 November 2020

COMMITTEE DECISION Resolution ACM Feb 21 – 6.1

Moved: Cr Rajagopalan Seconded: Cr Waight

That the minutes of the Audit Committee held 19 November 2020 be confirmed as a true and correct record. Carried 9/0

2 Shire of Bruce Rock Audit Committee– Minutes 18 February 2021 ______

7. Reports of Officers

7.1. Deputy Chief Executive Officer

Agenda Reference and Subject: 7.1.1 Adoption of 2020 Compliance Audit Return File Reference: 1.6.1.6 Compliance Audit Return Reporting Officer: Alan O’Toole, Deputy Chief Executive Officer Author: Alan O’Toole, Deputy Chief Executive Officer Disclosure of Interest Nil Attachments Item 7.1.1 Attachment A – Compliance Audit Return

Summary The Audit Committee to consider the Compliance Audit Return and make a recommendation for adoption to Council.

Background Each year Council has to complete a Compliance Audit which addresses various areas of Shire activity to ensure good governance. The Compliance Audit Return has to be submitted to the Department of Local Government, Sport and Cultural Industries by 31 March 2021.

Comment The audit is attached and as can be seen, Council is compliant. Before submission the Compliance Audit Return has to be: a) presented at a meeting of the Council; b) adopted by the Council; and c) the adoption recorded in the minutes of the meeting at which it was adopted.

Consultation Darren Mollenoyux, Chief Executive Officer Jennifer Bow, Manager of Finance

Statutory Implications This Audit is to test Council’s statutory compliance with the Local Government Act 1995 and associated regulations.

Policy Implications Nil

3 Shire of Bruce Rock Audit Committee– Minutes 18 February 2021 ______

Risk Implications Risk: Compliance – Non-compliance with relevant sections and regulations of the Local Government Act 1995.

Likelihood Consequence Rating Possible Moderate Moderate

Action / Strategy This item has been evaluated against the Shire of Bruce Rock’s Risk Management Procedures Risk Matrix. The perceived level of risk is considered to be “Medium” risk and will be managed to mitigate the risks associated with each of the areas of the Compliance Audit Return.

Financial Implications Nil

Strategic Implications Shire of Bruce Rock – Strategic Community Plan 2017-2027 Governance Goal 12 Council leads the organisation in a strategic and flexible manner

Voting Requirements Simple Majority

COMMITTEE DECISION Resolution ACM Feb 21 – 7.1.1

Moved: Cr Dolton Seconded: Cr Negri

That Council adopt the Compliance Audit Return, as attached, for the period 1 January 2019 to 31 December 2020, in accordance with the Local Government (Audit) Regulations 1996. Carried 9/0

4 Shire of Bruce Rock Audit Committee– Minutes 18 February 2021 ______

8. New Business of an urgent nature introduced by discussion of the meeting.

9. Closure of Meeting.

The Shire President Stephen Strange declared the meeting closed at 3.03pm.

These minutes were confirmed at a meeting on

______Cr Stephen Strange Shire President

5 Shire of Bruce Rock – MINUTES 18 FEBRUARY 2021 ______

SHIRE OF BRUCE ROCK

MINUTES – ORDINARY MEETING 18 FEBRUARY 2021

TABLE OF CONTENTS

TABLE OF CONTENTS ...... 1 1. Declaration of Opening ...... 2 2. Record of Attendance/Apologies/Leave of Absence (Previously Approved) ...... 2 3. Declarations of Interest ...... 2 4. Response to Previous Public Questions Taken on Notice ...... 2 5. Public Question Time ...... 2 6. Petitions/Deputations/Presentations/Submissions ...... 2 7. Applications for Leave of Absence ...... 2 8. Announcements by Presiding Member ...... 3 9. Confirmation of Minutes ...... 3 10. Regional Reports ...... 4 10.1.1 WALGA State Council Agenda March 2021 ...... 4 11. Officers’ Reports ...... 8 11.1 Environmental Health Officer ...... 8 11.1.1 Bruce Rock Hotel request to extend licensed area for alcohol consumption onto the Shire of Bruce Rock footpath to permit a designated area for smokers and non- smokers...... 8 11.2 Manager of Works and Services ...... 12 11.3 Manager of Finance ...... 13 11.3.1 Statement of Financial Activity ...... 13 11.3.2 List of Payments ...... 15 11.3.3 Budget Amendment for Land Transfer, 27 Jermyn St, Shackleton ...... 17 11.3.4 Adoption of the 2020/21 Budget Review and Amendments to 2020/21 Budget ...... 20 11.4 Deputy Chief Executive Officer ...... 22 11.4.1 Shire President Stamp ...... 22 11.4.2 Shire Common Seal ...... 23 11.4.3 Community Resource Centre upcoming events and requests for Fee Waivers...... 24 11.4.4 Bruce Rock Bowling Green...... 26 11.4.5 Amendment to Recyclable Waste Services Contract ...... 29 11.4.6 New and Amended Regulations affecting Local Governments ...... 31 11.5 Chief Executive Officer ...... 34 11.5.1 Request for Comment – Reserve 15270 – Case 103132 ...... 34 11.5.2 Demolition Building 52A Johnson St, Bruce Rock ...... 37 12. New Business of an urgent nature introduced by discussion of the meeting ...... 40 13. Confidential Items ...... 40 13.1.1 Landfill Site Operation and Management Service Contract and Waste Collection Service Key Performance Indicators Review for mid December 2020 to early February 2021 ...... 40 13.1.2 Purchase of 6 x 4 Two Way Tipper ...... 42 13.1.3 Reconsideration of Fee Reduction Request – Bruce Rock Landfill Site ...... 43 14. Closure of Meeting...... 45

1 Shire of Bruce Rock – MINUTES 18 FEBRUARY 2021 ______

SHIRE OF BRUCE ROCK

MINUTES – ORDINARY MEETING 18 FEBRUARY 2021

1. Declaration of Opening The Shire President Cr SA Strange declared the meeting open at 3.03pm.

2. Record of Attendance/Apologies/Leave of Absence (Previously Approved) President Cr SA Strange Deputy President Cr R Rajagopalan Councillors Cr AR Crooks Cr IS Dolton Cr KP Foss Cr NC Kilminster Cr PG Negri Cr BJ Waight Cr RA Waye Chief Executive Officer Mr DRS Mollenoyux Deputy Chief Executive Officer Mr A O’Toole Executive Assistant Mrs Melissa Schilling Manager of Works Mr D Holland Manager of Finance Mrs JL Bow

3. Declarations of Interest In accordance with Section 5.65 of the Local Government Act 1995 the following disclosures of financial interest were made at the Council meeting.

Date Name Item No Reason

In accordance with Section 5.65 of the Local Government Act 1995 the following disclosures of Closely Association Person and Impartiality interest were made at the Council meeting.

Date Name Item No Reason

In accordance with Section 5.60B and 5.65 of the Local Government Act 1995 the following disclosures of Proximity interest were made at the Council meeting.

Date Name Item No Reason

4. Response to Previous Public Questions Taken on Notice

5. Public Question Time

6. Petitions/Deputations/Presentations/Submissions

7. Applications for Leave of Absence 2 Shire of Bruce Rock – MINUTES 18 FEBRUARY 2021 ______

8. Announcements by Presiding Member Shire President Stephen Strange acknowledged with sadness the passing of Cr Marie Royce. Marie was a Councillor from 2001 to 2003, and again from 2013 to 2018. A strong advocate for aged care in the district and a much-loved community member. Marie will be missed by all of those around the table. Condolences to the Royce family at this sad time.

Another sad passing that occurred recently was Wilma Jetta, a true icon of Bruce Rock whom many share fond memories of. Condolences are offered to the Jetta family.

9. Confirmation of Minutes

Ordinary Meeting of Council held on Thursday 18 December 2020.

COUNCIL DECISION Resolution OCM Feb 21 – 9.1

Moved: Cr Crooks Seconded: Cr Foss

That the minutes of the Ordinary Meeting held Thursday 18 December 2020 be confirmed as a true and correct record. Carried 9/0

3 Shire of Bruce Rock – MINUTES 18 FEBRUARY 2021 ______10. Regional Reports

Agenda Reference and Subject: 10.1.1 WALGA State Council Agenda March 2021 File Reference: 1.6.5.1 WALGA Zone Minutes and Agendas Reporting Officer: Mr Darren Mollenoyux, Chief Executive Officer Author: Mr Darren Mollenoyux, Chief Executive Officer Disclosure of Interest: Nil Attachments: Nil

Summary Council is asked to review the WALGA State Council Agenda and provide direction for its voting delegate for the upcoming WALGA Great Eastern Zone Meeting.

Background Councillors have recently received an email from WALGA notifying them of the WALGA State Council agenda for the March 2021 round of Zone and State Council meetings.

Following the review of WALGA State Council and Zone processes last year, State Council resolved to implement some changes to the agenda process. A key outcome of the review is to make the State Council agenda shorter, sharper, and more forward-looking with the aim of engendering greater engagement with the agenda by WALGA’s members. It has also been resolved to cease the hard copy production of the State Council agenda.

As per previous advice WALGA have requested that State Council agenda items for decision are considered by Councils, either in formal Council meetings, or in briefing or concept forums. State Council agenda items for decision are to be considered by Council in a formal or informal meeting to provide guidance and direction to their Zone representatives and to raise awareness of contemporary strategic advocacy and policy issues for all Elected Members and staff.

Comment To encourage the improved awareness and promote a better understanding by all Councillors it is recommended that WALGA State Council Agenda and items requiring a decision be addressed by Council and any direction provided to Zone delegates.

5.1 External Oversight and Intervention – Authorised Inquiries and Show Cause Notices Executive Summary • The Central Metropolitan Zone has requested WALGA advocacy for improved and consistent processes for Authorised Inquiries and Show Cause Notices. • The Local Government sector has expressed concern at the time taken for authorised enquiries to be carried out and the manner in which the powers under Part 8 of the Local Government Act have been exercised. • This item is recommending amendments to the State Government process for more engagement with Local Governments when issues arise to avoid Show Cause notices and Authorised Inquiries and for any inquiry to be carried out with regular progress reports and within a specified timeframe.

WALGA Recommendation That: 1. Continues to advocate for the State Government to ensure that there is proper

Shire of Bruce Rock – MINUTES 18 FEBRUARY 2021 ______resourcing of the Department of Local Government, Sport and Cultural Industries to conduct timely inquiries and interventions when instigated under the provisions of the Local Government Act 1995; and 2. Requests the Minister for Local Government to: a. Engage with affected Local Governments in order to attempt to resolve identified issues, improve performance and achieve good governance before considering an intervention under Part 8 of the Local Government Act 1995; b. Provide written reasons prior to issuing any Show Cause Notices; c. Require regular progress reports to be provided to any Local Government that is the subject of any Authorised Inquiry; and d. Require that any Authorised Inquiry be conducted within a specified timeframe that may be extended with the approval of the Minister.

5.2 Cost of Revaluations Executive Summary • The South East Metropolitan Zone has requested WALGA advocacy in respect to the sharing of costs for the carrying out of revaluations by the Valuer General. • Currently the cost is not divided equally by the three organisations that utilise the valuations. • This item recommends advocating to the State Government for the equal distribution of costs

Local Governments are charged by the Valuer General to cover the cost of triennial Gross Rental revaluations and also for the annual unimproved revaluations.

Currently in respect to the triennial Gross Rental Valuations (GRV) the Valuer General apportions the revaluation cost between the three bodies that need the revaluation: the Local Government; the Water Corporation; and the Department of Fire and Emergency Services (DFES) for the Emergency Services Levy (ESL).

The Valuer General has confirmed that in relation to properties where each of the three bodies needs the valuation, the cost of the valuation is apportioned in the following way: • Local Government 39% • Water Corporation 39% • DFES 22%

The Valuer General has indicated that this apportionment is not prescribed in legislation but is a matter of precedent most likely established by a former Valuer General. It was further noted that it was probably implemented on the basis that DFES was collecting substantially less money through the ESL than the Water Corporation or the relevant Local Government.

WALGA Recommendation That WALGA advocate to the State Government for the equal distribution of valuation costs for properties where the Water Corporation, the Department of Fire and Emergency Services and the Local Government require the valuation.

5.3 Eligibility of Slip On Fire Fighting Units for Local Government Grants Scheme Funding Executive Summary The South West Country Zone passed a resolution at their meeting on 27 November 2020 supporting the reinstatement of Slip On Fire Fighting Units (for use on private motor vehicles) as an eligible item under the LGGS administered by the Department of Fire and Emergency Services (DFES). • Prior to 2010, Slip On Fire Fighting Units were an eligible item under the LGGS. The 2011/12 LGGS Manual provided that “slip-on units were not an eligible item as they are subject to an alternative grants program”. The 2014/15 LGGS Manual provided that Slip On Fire Fighting

Shire of Bruce Rock – MINUTES 18 FEBRUARY 2021 ______Units were an ineligible item. Presently they are ineligible items and there is no alternative grants program. • Slip On Fire Fighting Units attached to private vehicles provide the majority of the firefighting capacity across many rural regions in Western Australia, especially broadacre farming areas, where there are only a small number of bushfire brigade appliances for vast areas of land and the majority of landowners own Slip On Fire Fighting Units to enable them to respond to fires on their own and neighbouring properties. • The Local Government Grants Scheme Working Group was established in 2019 to provide a consultative forum between stakeholders for key matters pertaining to the operations of the LGGS and includes two representatives from WALGA, DFES, the Association of Volunteer Bushfire Brigades and the State Emergency Services Association. Thus far, WALGA staff members have attended the Working Group. As the LGGS Working Group meetings involve technical discussions on Bush Fire Brigade issues, it is proposed that the Local Government sector is represented by a Local Government Elected Member and Officer representatives with WALGA staff attending as observers.

WALGA Recommendation That WALGA: 1. Supports the inclusion of capital costs of Slip On Fire Fighting Units including for Farmer Response Brigades (for use on private motor vehicles) on the Eligible List of the Local Governments Grants Scheme (LGGS). 2. Requests the Local Government Grants Scheme Working Group to include this matter on the Agenda of their next Meeting (expected March 2021). 3. Requests WALGA to work with the Local Government Grants Scheme Working Group to develop appropriate operational guidelines and procedures for the safe use of Slip On Fire Fighting Units funded in accordance with the LGGS. 4. Supports the update of the WALGA membership of the Local Government Grants Scheme Working Group to include one Local Government Elected Member and one Local Government Officer, with these appointments determined through the WALGA Selection Committee process.

The WALGA State Council Agenda was distributed via email to Councillors during the month. Additional reports in the agenda are for noting or information, if Councillors have any strong particular points or views they wish raised at the Zone meeting in reference to the Matters for Noting or Key Activities please raise them during the Council meeting so voting delegates can make comment.

Consultation Nil Statutory Implications Nil Policy Implications Nil Financial Implications Nil

Strategic Implications Shire of Bruce Rock – Strategic Community Plan 2017-2027 Governance Goal 12 Council leads the organisation in a strategic and flexible manner 12.2 Continue to build our voice and strategic projects within our regional groupings

Voting Requirements Simple Majority

Shire of Bruce Rock – MINUTES 18 FEBRUARY 2021 ______

OFFICER RECOMMENDATION AND COUNCIL DECISION Resolution OCM Feb 21 – 10.1.1

Moved: Cr Dolton Seconded: Cr Waye

That Council provides direction for its voting delegates for the WALGA State Council Agenda Items listed for consideration at the WALGA Great Eastern Zone Meeting on the 22nd February 2021. Carried 9/0

Mrs JL Bow entered the Council Chambers at 3.07pm.

Shire of Bruce Rock – MINUTES 18 FEBRUARY 2021 ______

11. Officers’ Reports

11.1 Environmental Health Officer

Agenda Reference and Subject: 11.1.1 Bruce Rock Hotel request to extend licensed area for alcohol consumption onto the Shire of Bruce Rock footpath to permit a designated area for smokers and non-smokers. File Reference: A327 Bruce Rock Hotel Reporting Officer: Mr Julian Goldacre, Environmental Health Officer Author: Mr Julian Goldacre, Environmental Health Officer Disclosure of Interest: Nil Attachments: Item 11.1.1 - Attachment A - Letter to Shire from Bruce Rock Hotel to extend licensed area onto Shire footpath 12-11-2020; Item 11.1.1 - Attachment B – Shire of Bruce Rock response 14- 12-2020 J Kennedy license extension request; Item 11.1.1 - Attachment C -Shire of Bruce Rock response 8- 01-2021 supplement to letter dated 12-12-2020 J Kennedy license area request; Item 11.1.1 - Attachment D -Re-application letter to Shire from Bruce Rock Hotel to extend licensed area onto Shire footpath 19-01-2021

Summary Council is asked to consider correspondence regarding a request to extend an area onto the footpath in front of Bruce Rock Hotel for patrons to be able drink and smoke outside of the venue.

Background Correspondence was received by the Shire of Bruce Rock (Shire) from Mrs J Kennedy on the 12 November 2020. This correspondence requested approval to extend the licensed area of the Hotel onto the Shire footpath (Attachment A). The reply to Mrs J Kennedy by the Shire Environmental Health Officer (EHO) explained that the request would be prohibited under the Tobacco Products Control Act 2005 (Act) and thus could not be supported (Attachment B). During ongoing discussions with Mrs J Kennedy and the EHO and liaising with the Tobacco Control Branch of the Department of Health, there was found an exemption for licensed premises. A premise with a licensed area by Racing, Gaming and Liquor (RGL) can ‘designate’ an area for smokers where drinking and eating is permitted. The EHO provided Mrs J Kennedy with a letter (Attachment C) where this correction was acknowledged and stated that the request to extend the licensed area was not supported at Senior Officer level given the footpath is a main thoroughfare and combining smoking with drinking was deemed not appropriate in this public environment. On the 19 January 2021 Mrs J Kennedy re-applied for the licensed area extension (Attachment D).

Shire of Bruce Rock – MINUTES 18 FEBRUARY 2021 ______Comment Mrs J Kennedy, pursuant to the letter in Attachment D in response to the letter sent by the EHO in Attachment C, has requested the matter to be brought to the attention of Council for consideration. Mrs J Kennedy now specifies that the proposed extension of the licensed area will be for smokers and non- smokers for consumption of food and drink. As pointed out in Attachment C, the EHO draws attention to the health issues related to smoking activity, and the placement of a licensed area on a major thoroughfare being the footpath in front and to the side of the Hotel. The Shire footpath to be used to extend the licensed area is frequently used by the public, and thus the Shire would need to be mindful of the amenity where people eat, drink, and smoke in the designated area and its appropriateness in this time of public health consciousness towards smoking generally. The proposal, if supported, such that the licensed area was approved, would mean that the Shire of Bruce Rock would not be able to implement controls on the extent of the area designated for smokers as this is wholly at the discretion of the Bruce Rock Hotel licensee and governed under the Act.

The proposal presented by Mrs J Kennedy has been in its first and now second application to the Shire to allow hotel patrons to smoke outside the hotel and drink (Attachment A) and now to drink, eat and smoke (Attachment D). The EHO in discussions with Mrs J Kennedy on the matter of the proposed licensed area, queried about the Hotel ‘Beer Garden’ at the rear of the Hotel being used and was told it was difficult to observe patrons by Hotel staff. Mrs J Kennedy said it was easier for her to monitor patrons when outside the front of the Hotel and thus the preference for her for this area to be used for smokers who could also drink, and now eat. Whilst the Hotel operational concerns are noted, this should not put an onus on the Shire to then permit a licensed area extension onto the major footpath along a major road to allow smoking in full public view, and inevitably, non-hotel patron public exposure to tobacco smoke.

Information recently at hand to the EHO reveals that, as the extension request for the licensed area onto the Shire footpath is an extension of a commercial activity, it requires Planning Approval. To best explain this the analogy would be that the whole business operations of the applicant proposing to expand their business is the same as extending the building as far as the applied for ‘red line’ from Racing, gaming, and Liquor. This business extension where other written law provides for the businesses to unilaterally allow certain activities such as smoking whilst drinking and/or smoking, would not be able to be managed by the Shire. In contrast, the café alfresco eating and drinking is governed under the Shire of Bruce Rock Activities on Thoroughfares and Trading in Thoroughfares and Public Places Local Law 2004, as amended (Local Law) which allows the Shire to regulate alfresco type activities. Whilst the proposed licensed area extension would also need to abide by the Local Law, it will be limited given the licensed area is regulated by Racing, Gaming, and Liquor Officers, and Police in the first instance.

As the matter has been determined to require Planning Approval, part of the application process is to obtain the ‘Owners details’ where it states ‘The signature of the owner(s) is required on all applications. This application will not proceed without that signature’. Therefore, as the Shire is the owner of the footpath it would be prudent in this case to not authorise the Chief Executive Officer to sign the Application for Development Approval (ADA) as the owner. The case for not signing the ADA to consider the request for the licensed area extension for the Hotel is due to the considerations by the Shire to assess such an ADA under Clause 67 of the Planning and Development (Local Planning Schemes) Regulations 2015 (Regs). Clause 67 sets out, amongst other matters for consideration, the following considerations when assessing the ADA in this licensed area extension context:

Subclause 67(n): the amenity of the locality including the following – (iii) - social impacts of the development. This would include the considerations of, but not limited to, the passing public on the main thoroughfare footpath proper and hotel patrons’ interactions; how a person using the footpath would deal with moving through second-hand tobacco smoke from non-discrete areas; how the activity of drinking alcohol and/or smoking and/or eating would be interpreted by impressionable persons young or otherwise.

Shire of Bruce Rock – MINUTES 18 FEBRUARY 2021 ______Subclause 67(r): the suitability of the land for the development taking into account the possible risk to human health or safety. The Australian Council on Smoking and Health (ACOSH) seeks to make Western Australia ‘tobacco free’ by 2025 and has set priorities such as priority 5 that seeks through local governments to: ‘Eliminate community exposure to second-hand smoke’ such as ‘Extend smoke free areas to outdoor public venues…’. The Department of Health document ‘Pathway to reducing harm from tobacco use - A Guide for Local Government’ states: “Tobacco causes more disease and injury than any other major risk factor including high blood pressure, obesity and physical inactivity. Smoking is one of the leading preventable causes of death and disease in Australia. The majority of smoking-related deaths are due to lung cancer, chronic obstructive pulmonary disease, heart disease and stroke. It is also well established that second- hand smoke causes premature death and disease amongst non-smokers”.

Subclause 67(x): the impact of the development on the community as a whole notwithstanding the impact of the development on particular individuals. As quoted in the EHO letter in Attachment C where it states ‘The Department of Health WA has stated that there “… is a very high level of public support for legislation…” that deals with limiting and/or prohibiting smoking in public areas’ shows that the community in the broader context would be generally supportive of the Shire opposing a smoking endeavour being placed on the main thoroughfare public footpath.

This agenda report in the first instance presents the EHO correspondence of Attachment C to the applicant Mrs J Kennedy to Council for endorsement of not supporting the request to extend the Racing, Gaming and Liquor licensed area. Furthermore, the Shire as the ‘owner’ of the footpath being the major thoroughfare, it would be recommended that the Council not authorise the CEO in this instance to sign the ADA. As mentioned above, should an ADA be undertaken, whilst not to prejudice the application it is prudent to advise the applicant of the Shire considerations required to be undertaken for assessing an ADA. Clause 67 outlines considerations for any proposed ADA and in the context of the quoted subclauses, but not limited to, Council would not be recommended to approve the ADA. Furthermore, the Shire of Bruce Rock Local Planning Scheme No3 (Scheme) would require in this instance for public advertising asking for submissions for or against (or otherwise) for Council to consider. The advertising would be required given the smoking element of the application and that the footpath is a main thoroughfare for public use in the townsite of Bruce Rock.

Consultation Mr Darren Mollenoyux, Chief Executive Officer; Mr A O’Toole, Deputy Chief Executive Officer; Ms C Meaghan, Planning Director, Land Use Planning, Department of Planning, Lands and Heritage.

Statutory Implications Local Government Act 1995; Tobacco Products Control Act 2005; the Land Administration Act 1997; Planning and Development Act 2005; Planning and Development (Local Planning Schemes) Regulations 2015; Shire of Bruce Rock Activities on Thoroughfares and Trading in Thoroughfares and Public Places Local Law 2004; and Shire of Bruce Rock Local Planning Scheme No3.

Policy Implications Nil.

Shire of Bruce Rock – MINUTES 18 FEBRUARY 2021 ______Risk Implications Risk: Applicant appeals against the Council decision to not approve the extension of the licensed area to the Department of Local Government, Sport and Cultural Industries and/or the State Administrative Tribunal for deliberations of Statutory processes and if required determining a resolution for both parties to undertake to resolve the matter.

Likelihood Consequence Rating Likely Moderate High

Action / Strategy This item has been evaluated against the Shire of Bruce Rock’s Risk Management Procedure’s Risk Matrix. The perceived level of risk is considered to be “High”. As a high-risk matter, the Chief Executive Officer and the Environmental Health Officer will be monitoring progress of this matter and provide information to Council.

Financial Implications Any matter taken up by the applicant to the Department of Local Government, Sport and Cultural Industries and/or the State Administrative Tribunal is at cost to Mrs J Kennedy. No legal representation would be required for either, although legal advice may/could be sought to clarify if required. The State Administrative Tribunal will usually provide this information in its deliberations. Therefore, it is only Officer time as a cost consideration, with possible legal interpretation which could be estimated as, but not limited to $3,000.

Strategic Implications Shire of Bruce Rock – Strategic Community Plan 2017-2027 Governance Goal 7 Our community are engaged and have a healthy lifestyle. 7.7 Environmental Health services - Create a community health plan incorporating community life, local planning, parks and facilities, transport, social support and community participation to embed preventative health measures and health promotion locally.

Voting Requirements Simple majority

OFFICER RECOMMENDATION AND COUNCIL DECISION Resolution OCM Feb 21 – 11.1.1

Moved: Cr Kilminster Seconded: Cr Waye

That Council resolves to: 1. Support and endorse the decision by Senior Staff for the content of the letter dated 8 January 2021 shown in Attachment C in that the Shire of Bruce Rock will not support an extension of the licensed area regulated by Racing, Gaming and Liquor as proposed by Mrs J Kennedy that would result in a designated smoking area on a major thoroughfare footpath; 2. Council does not support the request as presented by Mrs J Kennedy in the correspondence email dated 19 January 2021 shown in Attachment D to ‘REAPPLY’ for an extension of the licensed area as proposed by Mrs J Kennedy that would result in a designated smoking area on a major thoroughfare footpath that would now include non-smokers and eating activity, as well as drinking, and smoking in a designated at the discretion of the Bruce Rock Hotel licensee; 3. Council does not authorise the Shire of Bruce Rock Chief Executive Officer to sign as the ‘owner’ of the major thoroughfare footpath an Application for Development Approval that would seek an extension of the licensed area regulated by Racing, Gaming and Liquor onto the major thoroughfare footpath as proposed by Mrs J Kennedy in Attachment D. Carried 9/0 11

Shire of Bruce Rock – MINUTES 18 FEBRUARY 2021 ______

11.2 Manager of Works and Services

See Confidential Items

Mr D Holland entered the Council Chambers at 3.29pm. Mr D Holland left the Council Chambers at 3.39pm and did not return.

Shire of Bruce Rock – MINUTES 18 FEBRUARY 2021 ______11.3 Manager of Finance

Agenda Reference and Subject: 11.3.1 Statement of Financial Activity File Reference: 8.2.6.2 Financial Reporting Reporting Officer: Jennifer Bow, Manager of Finance Author: Jennifer Bow, Manager of Finance Disclosure of Interest Nil Attachment: Item 11.3.1 Attachment A – Statement of Financial Activity December 2020

Summary A statement of financial activity must be produced monthly and presented to Council.

Background In accordance with the Local Government Act 1995, a Statement of Financial Activity must be presented to each Council meeting, including a comparison of actual year to date to the budget year to date and variances from it. It must also include explanations of any variances and any other associated information that would be useful for readers of the report.

Comment The financial statements for the month ending 31st December 2020 is available for download on Council Website. The January 2021 Statement will be provided at the meeting with the Budget Review.

Consultation Darren Mollenoyux, Chief Executive Officer Alan O’Toole, Deputy Chief Executive Officer David Holland, Manager of Works and Services Mike Darby, Senior Finance Officer and other staff

Statutory Implications r. 34 Local Government (Financial Management) Regulations 1996

34. Financial activity statement required each month (Act s. 6.4) (1) A local government is to prepare each month a statement of financial activity reporting on the revenue and expenditure, as set out in the annual budget under regulation 22(1)(d), for that month in the following detail — (a) annual budget estimates, taking into account any expenditure incurred for an additional purpose under section 6.8(1)(b) or (c); and (b) budget estimates to the end of the month to which the statement relates; and (c) actual amounts of expenditure, revenue and income to the end of the month to which the statement relates; and (d) material variances between the comparable amounts referred to in paragraphs (b) and (c); and (e) the net current assets at the end of the month to which the statement relates.

(4) A statement of financial activity, and the accompanying documents referred to in subregulation (2), are to be — (a) presented at an ordinary meeting of the council within 2 months after the end of the month to which the statement relates; and (b) recorded in the minutes of the meeting at which it is presented. 13

Shire of Bruce Rock – MINUTES 18 FEBRUARY 2021 ______

Policy Implications Nil

Risk Implications Risk: Financial performance is not monitored against approved budget Likelihood Consequence Rating Possible Minor Moderate

Action / Strategy The monthly financial report tracks the Shire’s actual financial performance against its budgeted financial performance to ensure that the Council is able to monitor to Shire’s financial performance throughout the year.

Financial Implications Comparison of actual year to date to the 2020/21 Budget

Strategic Implications Shire of Bruce Rock – Strategic Community Plan 2017-2027 Governance Goal 12 Council leads the organisation in a strategic and flexible manner

Voting Requirements Simple Majority

Officer Recommendation That the Statements of Financial Activity for the month ending 31st December 2020 and 31st January 2021 as presented be received.

Council decision varied to Officer Recommendation due to the Statement of Financial Activity for month ending 31st January 2021 being received at the meeting.

COUNCIL DECISION Resolution OCM Feb 21 – 11.3.1.1

Moved: Cr Rajagopalan Seconded: Cr Waye

That the Statements of Financial Activity for the month ending 31st December 2020 as presented be received. Carried 9/0

COUNCIL DECISION Resolution OCM Feb 21 – 11.3.1.2

Moved: Cr Waye Seconded: Cr Crooks

That the Statements of Financial Activity for the month ending 31st January 2021 as presented be received. Carried 9/0

Shire of Bruce Rock – MINUTES 18 FEBRUARY 2021 ______

Agenda Reference and Subject: 11.3.2 List of Payments File Reference: 8.2.3.3 Accounts Payable (Creditors) Reporting Officer: Jennifer Bow, Manager of Finance Officer Author: Mike Darby, Senior Finance Officer Disclosure of Interest: Nil Attachments: Item 11.2.2 Attachment A – List of Payments December 2020 and January 2021

Summary List of payments made since the last Ordinary Council Meeting.

Background As the Chief Executive Officer has been delegated the authority to make payments from the municipal and trust funds, a list of payments made is to be presented to Council each month. Also, in accordance with Finance Policy Number 2.3, included is a list of payments made with the CEO’s credit card.

Comment Following is a list of payments made from Council’s Municipal and Trust Accounts and payments made with the CEO’s credit card for the month of December 2020 and January 2021.

If you have any queries regarding the list of payments, please advise prior to the meeting to enable staff to seek relevant information.

Consultation Nil

Statutory Implications s.6.10 Local Government Act 1995 r.13(1) Local Government (Financial Management) Regulations 1996

Policy Implications Nil

Risk Implications Risk: Payments are not monitored against approved budget and delegation.

Likelihood Consequence Rating Possible Minor Moderate Action / Strategy The monthly list of payments provides an open and transparent record of payments made under the appropriate approved delegations.

Financial Implications Payments must be made in accordance with 2020/21 Budget

Shire of Bruce Rock – MINUTES 18 FEBRUARY 2021 ______

Strategic Implications Shire of Bruce Rock – Strategic Community Plan 2017-2027 Governance Goal 12 Council leads the organisation in a strategic and flexible manner

Voting Requirements Simple Majority

OFFICE RECOMMENDATION AND COUNCIL DECISION Resolution OCM Feb 21 – 11.3.2

Moved: Cr Rajagopalan Seconded: Cr Waight

That Council endorse the list of payments from the: 1. Municipal Account consisting of: a. EFT voucher numbers EFT16617 to EFT16934 totalling $1,007,765.55 b. Cheque number 24044 to 24063 totalling $47,771.32 c. Trust Cheques NIL d. Wages and Superannuation payments totalling $360,508.74 and e. Credit Card payments $1,383.08 With all payments totalling $1,416,045.61 for the month of December 2020 and January 2021. Carried 9/0

Shire of Bruce Rock – MINUTES 18 FEBRUARY 2021 ______

Agenda Reference and Subject: 11.3.3 Budget Amendment for Land Transfer, 27 Jermyn St, Shackleton File Reference: A694 27 (Lot 20) Jermyn Street, Shackleton Reporting Officer: Jennifer Bow, Manager of Finance Officer Author: Jennifer Bow, Manager of Finance Officer Disclosure of Interest: Nil Attachments: Nil

Summary Requesting Council resolve to transfer 27 (Lot 20) Jermyn Street, Shackleton and pay for transfer costs associated with the transfer.

Background The Shire is in possession of a title deed for the 27 (Lot 20) Jermyn Street, Shackleton which has never been transferred into the Shire’s name. The block is a vacant block of land and there are no outstanding rates on the property as it is currently non-rateable on the GRV roll.

The property is currently listed as being owned by Victor Charles Searle. The Manager of Finance is aware of the historical nature of the situation, and recalls that a previous CEO had agreed to transfer the land into the Shire’s name however the transfer was never completed.

In 2013, the Deputy CEO made contact with the owner seeking confirmation that they would like to relinquish the title and have the land transferred to the Shire. The option was given to them to keep the land in which case the title deed would have been returned, but they would have been obligated to pay back rates to 1991.The owner confirmed that they did not wish to keep the land and that the agreement had been to give the land back to the Shire.

The transfer could not be processed by Landgate as the owner did not get their identification verified and this was when verification of the identity of the owner was introduced by Landgate. This was also at the time when the Deputy CEO changed.

Shire of Bruce Rock – MINUTES 18 FEBRUARY 2021 ______Comment Staff are seeking that Council resolve to transfer this block of land to the Shire and pay for the costs associated with the transfer. Staff have spoken with Turbo Settlements about the situation and they can act as conveyancer for both parties. As there will be no consideration paid for the land, Turbo Settlements have suggested that a condition is listed on the Contract of Sale outlining the situation and that no consideration is to be paid.

The costs associated with the transfer are estimated at approximately $1500 - $2,000. The advantages of utilising a conveyancer are that they will ensure the transfer of land process is completed correctly and promptly.

The conveyancer did mention that we could sell the land for non-payment of rates, however this would involve lodging a memorial on the property, various advertisements in The West Australian and Government Gazette. Staff feel that this would be an onerous process that would take over twelve months to complete.

Staff are yet to make further contact with the owner as was seeking Council’s authority to finalise the transfer and amend the budget to include costs for the transfer process.

Consultation Darren Mollenoyux, Chief Executive Officer Alan O’Toole, Deputy Chief Executive Officer

Statutory Implications 6.8. Expenditure from municipal fund not included in annual budget (1) A local government is not to incur expenditure from its municipal fund for an additional purpose except where the expenditure — (b) is authorised in advance by resolution*; or * Absolute majority required.

Policy Implications 2.7 Purchasing Policy as conveyancer costs under $2,000 utilising Officers discretion.

Risk Implications Risk: That the 2020-21 Budget does not reflect the forecast expenditure and revenue for the remaining financial year.

Likelihood Consequence Rating Almost Certain Moderate High

Action / Strategy This item has been evaluated against the Shire of Bruce Rock’s Risk Management Procedure’s Risk Matrix. The perceived level of risk is considered to be “High” risk. As a High Risk, the Manager of Finance will be monitoring the progress regularly.

Financial Implications

Strategic Implications Shire of Bruce Rock – Strategic Community Plan 2017-2027 Governance Goal 12 - Council leads the organisation in a strategic and flexible manner

Shire of Bruce Rock – MINUTES 18 FEBRUARY 2021 ______Voting Requirements Absolute Majority

OFFICE RECOMMENDATION AND COUNCIL DECISION Resolution OCM Feb 21 – 11.3.3

Moved: Cr Dolton Seconded: Cr Foss

That Council resolves to; a. Transfer title to 27 (Lot 20 Jermyn Street, Shackleton; and b. Amend the 2020-21 Budget by including an allowance of $2,000 for the costs associated with transferring 27 (Lot 20) Jermyn Street, Shackleton into the Shire’s name. CARRIED BY ABSOLUTE MAJORITY 9/0

Shire of Bruce Rock – MINUTES 18 FEBRUARY 2021 ______

Agenda Reference and Subject: 11.3.4 Adoption of the 2020/21 Budget Review and Amendments to 2020/21 Budget File Reference: 8.2.7.1 Annual Budget Reporting Officer: Jennifer Bow, Manager of Finance Officer Author: Jennifer Bow, Manager of Finance Officer Darren Mollenoyux, Chief Executive Officer Disclosure of Interest: Nil Attachments: 2020/21 Budget Review (will be provided at Council Meeting)

Summary To consider and adopt the Budget Review as presented in the Statement of Financial Activity for the period 1st July 2020 to 31st January 2021.

Background A Statement of Budget Review incorporating year to date budget variations and forecasts to 30th June 2021 for the period ending 31st January 2021 is presented for Council to consider.

The Local Government (Financial management) Regulations 1996, regulation 33A as amended, requires that local governments conduct a budget review between 1 January and 31 March in each financial year, and present it to Council within 30 days of the review.

Comment The budget review has been prepared to include information required by the Local Government Act 1995, Local Government (Financial Management) Regulations 1996 and Australian Accounting Standards. Council’s adopted 5% variance and a $5,000 minimum for reporting of material variances to be used in the statements of financial activity and the annual budget review. Included in the budget review is a comprehensive listing of amendments to the Budget.

The budget has been reviewed to continue to deliver on strategies adopted by Council and maintains a high level of service across all programs. The final result of the budget review will be presented as a late item.

A hard copy will be given out on meeting day.

Consultation Darren Mollenoyux, Chief Executive Officer Alan O’Toole, Deputy Chief Executive Officer David Holland, Manager of Works and Services Julian Goldacre, Environmental Health Officer

Statutory Implications 33A. Review of budget (1) Between 1 January and 31 March in each financial year a local government is to carry out a review of its annual budget for that year. (2A) The review of an annual budget for a financial year must — (a) consider the local government’s financial performance in the period beginning on 1 July and ending no earlier than 31 December in that financial year; and (b) consider the local government’s financial position as at the date of the review; and 20

Shire of Bruce Rock – MINUTES 18 FEBRUARY 2021 ______(c) review the outcomes for the end of that financial year that are forecast in the budget. (2) Within 30 days after a review of the annual budget of a local government is carried out it is to be submitted to the council. (3) A council is to consider a review submitted to it and is to determine* whether or not to adopt the review, any parts of the review or any recommendations made in the review. *Absolute majority required.

(4) Within 30 days after a council has made a determination, a copy of the review and determination is to be provided to the Department.

Policy Implications Nil

Risk Implications Risk: That the 2020-21 Budget does not reflect the forecast expenditure and revenue for the remaining financial year.

Likelihood Consequence Rating Almost Certain Moderate High

Financial Implications Specific financial implications are outlined in the Budget Review Document

Strategic Implications Shire of Bruce Rock – Strategic Community Plan 2017-2027 Governance Goal 12 - Council leads the organisation in a strategic and flexible manner.

Voting Requirements Absolute Majority

Officer Recommendation That Council adopt; a. the Budget Review as presented for the period 1st July 2019 to 31st January 2021; and b. the amendments to the 2020-21 Budget as listed.

This item was tabled until a later date due to awaiting information following the completion of the Audit process.

Mrs JL Bow left the Council Chambers at 3.28pm and did not return.

Shire of Bruce Rock – MINUTES 18 FEBRUARY 2021 ______

11.4 Deputy Chief Executive Officer

Agenda Reference and Subject: 11.4.1 Shire President Stamp File Reference: Reporting Officer: Alan O’Toole, Deputy Chief Executive Officer Author: Melissa Schilling, Executive Assistant Disclosure of Interest: Nil Attachments: Nil

Summary Use of Shire President Stamp December 2020 and January 2021

Background Nil

Comment As per Council’s policy, the Shire President Stamp has been used during the months of December 2020 and January 2021 as follows:

• Notification of STED Connection at Sandalwood Court (76 Butcher Street)

Consultation Nil

Statutory Implications Council Policy

Policy Implications Nil

Financial Implications Nil

Strategic Implications Shire of Bruce Rock Strategic Community Plan 2017-2027 Governance Goal 12 Council leads the organisation in a strategic and flexible manner

Voting Requirements Simple Majority

OFFICE RECOMMENDATION AND COUNCIL DECISION Resolution OCM Feb 21 – 11.4.1

Moved: Cr Waight Seconded: Cr Crooks

That Council endorse the use of the Shire President Stamp during December 2020 and January 2021. Carried 9/0 22

Shire of Bruce Rock – MINUTES 18 FEBRUARY 2021 ______

Agenda Reference and Subject: 11.4.2 Shire Common Seal File Reference: Reporting Officer: Alan O’Toole, Deputy Chief Executive Officer Author: Melissa Schilling, Executive Assistant Disclosure of Interest: Nil Attachments: Nil

Summary Use of Shire Common Seal in December 2020 and January 2021

Background Nil

Comment As per Council’s policy, the Shire Common Seal has been used during the months of December 2020 and January 2021 as follows:

• Notification of STED Connection at Sandalwood Court (76 Butcher Street) • Transfer of Land 437 & 438 Dampier Street to Bruce Rock Engineering

Consultation Nil

Statutory Implications Council Policy

Policy Implications Nil

Financial Implications Nil

Strategic Implications Shire of Bruce Rock Strategic Community Plan 2017-2027 Governance Goal 12 Council leads the organisation in a strategic and flexible manner

Voting Requirements Simple Majority

OFFICE RECOMMENDATION AND COUNCIL DECISION Resolution OCM Feb 21 – 11.4.2

Moved: Cr Dolton Seconded: Cr Crooks

That Council endorse the use of the Shire Common Seal during December 2020 and January 2021. Carried 9/0

Shire of Bruce Rock – MINUTES 18 FEBRUARY 2021 ______

Agenda Reference and Subject: 11.4.3 Community Resource Centre upcoming events and requests for Fee Waivers. File Reference: 1.3.11.1 Bruce Rock Community Resource Centre Reporting Officer: Alan O’Toole, Deputy Chief Executive Officer Author: Alan O’Toole, Deputy Chief Executive Officer Disclosure of Interest: Nil Attachments: Item 11.4.3 Attachment A – Letters (2) from Maddie Earle- Sadler from Bruce Rock Community Resource Centre, 4 February 2021

Summary Council has received two letters from the Bruce Rock Community Resource Centre which advise of upcoming community events, and also request fee waivers for the use of Council facilities in which it is proposed the events will be held.

Background On 4th February 2021 Council received two letters advising of community events which are being arranged by the Community Resource Centre (CRC). These are:

1. Thursday 18th February 6pm -10pm - “Get Frocked” - Bruce Rock Amphitheatre “Get Frocked “is an event designed for women to support each other following a “tumultuous year”, and is an opportunity for women to interact and socialise in a friendly environment. Weather permitting, it is planned that this will take place at the Bruce Rock Amphitheatre. It is intended to be a BYO alcohol event and therefore no alcohol will be provided or served; food and drinking water will be provided. A permit has been granted to consume liquor on Council property. Cost to participants is $5.00 per head. To help support this event, the CRC has requested that the fee to book the Amphitheatre is waived. This is currently $186.50 for the Amphitheatre and Stage.

2. Friday 26th February 2021 evening – “Blue Light Disco” – Bruce Rock Aquatic Centre The “Blue Light Disco” is an event for youth which used to take place in the town but has not been held for several years. It is a collaboration between the CRC and Bruce Rock Police intended to attract the Shire’s youth and offers activities in an environment free from anti-social behaviour, drugs and alcohol. The CRC has requested a waiver of the fee to hire the Bruce Rock Pool after hours. This is currently $278.50. Also, to encourage greater take-up of the event, Pool Entry fees will not be charged.

Comment The CRC is holding both of these events to increase community participation and assist in social cohesion following a time when many people have felt the effects of the COVID pandemic and the loss of opportunities to socialise which have resulted. These events will assist members of the Bruce Rock community to come together in a safe and relaxed environment, and also hopefully increase awareness of the potential uses of the Amphitheatre in particular as a venue for community events moving forward. The Environmental Health Officer, Julian Goldacre, has liaised with the CRC with regard to the need for a Covid Safe Plans for the events and these will be provided prior to the date(s).

Shire of Bruce Rock – MINUTES 18 FEBRUARY 2021 ______Consultation Julian Goldacre, Environmental Health Officer Darren Mollenoyux, Chief Executive Officer Caris Negri – Community Development Officer

Statutory Implications Covid-19 safety requirements

Policy Implications Nil

Risk Implications Risk: Council does not support the request for a fee waiver for the Community Resource Centre’s use of Council facilities for community events.

Likelihood Consequence Rating Unlikely Minor Low

Action / Strategy The Community Resource Centre is providing these opportunities to bring social activities to the Shire. This will assist in building social cohesion and promote the use of Council facilities in the future.

Financial Implications The Fee for hiring the Amphitheatre is $186.50. The Fee for hiring the Aquatic Centre after hours is $278.50, and in addition no Pool Fees will be charged for participants. The Aquatic Centre Manager will also work additional hours to cover the event but this will be accounted for in his negotiated hours for the fortnight.

Strategic Implications Shire of Bruce Rock – Strategic Community Plan 2017-2027 Governance Goal 7 Our community is engaged and have a healthy lifestyle

Voting Requirements Absolute Majority

OFFICE RECOMMENDATION AND COUNCIL DECISION Resolution OCM Feb 21 – 11.4.3

Moved: Cr Waye Seconded: Cr Kilminster

That Council approve the requests from the Community Resource Centre for Fee Waivers for the use of: a) Bruce Rock Amphitheatre on Thursday 18th February 2021 from 6pm – 10pm for the “Get Frocked” Event. b) Bruce Rock Aquatic Centre on Friday 26th February 2021 in the evening for the “Blue Light Disco”. CARRIED BY ABSOLUTE MAJORITY 9/0

Shire of Bruce Rock – MINUTES 18 FEBRUARY 2021 ______

Agenda Reference and Subject: 11.4.4 Bruce Rock Bowling Green File Reference: 1.3.8.3 Bruce Rock Bowling Club Reporting Officer: Alan O’Toole, Deputy Chief Executive Officer Author: Alan O’Toole, Deputy Chief Executive Officer Disclosure of Interest: Nil Attachments: Item 11.4.4 Attachment A - Letter from Mitchell Hunter, Secretary of the Bruce Rock Bowling Club

Summary Council is asked to consider various issues regarding the Bruce Rock Bowling Green, including acceptance of an offer as the result of an insurance claim, and proposals for addressing the replacement of the damaged green.

Background In February 2020 extreme weather conditions resulted in the Bruce Rock Bowling Green becoming flooded, which lifted the green off the base and resulted in permanent wrinkles being present throughout the surface. To establish the cost of replacing the green, quotes were sought from three companies who specialise in surface replacement, and these were sent as part of an insurance claim to LGIS, the Shire’s insurer. This claim was successful, and in December 2020 an offer of $188,063.64 was made by LGIS in settlement. The terms of the settlement are that 50% of this figure will be paid up front and the remainder on completion of the replacement of the surface.

Comment On receipt of the offer from LGIS, the Shire has been liaising with representatives from the Bruce Rock Bowling Club (the Club) to ascertain their opinion of it and their views on what they would like to happen in the future. The Club have indicated that they consider the offer to be acceptable, and would like to make plans for replacing the green at the close of their current season. The CDO and DCEO met with the Bowling Club Committee on 3rd February 2021 to discuss their plans, and present options on the types and quality of the replacement surface that are available. The LGIS settlement would cover a “basic” level replacement, and the Club has indicated that they would like to pursue the possibility of upgrading to a higher quality surface (as per the quotes already received) using their own funds. One option to pay for this is that they may want to access funds they have in the Bowling Green Replacement Reserve held by the Shire and to which they and Council have contributed over preceding years. This Reserve has $18,559.73 in it as of January 2021. The Club Committee decided that they would like to explore an upgraded surface and have requested Council permission to access $18,000 of the Reserve to put towards this. If additional amounts are needed for this and other associated works then the Club will pay for this from their own reserves up to a maximum of $32,000. Given that the settlement offer is a good outcome for both Council, which owns the green, and the Club, Council is asked to accept the offer of settlement and make provision for this amount via a Budget Amendment. If Council approves this then the next stage will be to go to a Request for Quotation whereby several artificial green/turf replacement companies will be asked to provide quotes for the replacement of the surface. The Club have committed to undertaking some of the work involved in the replacement themselves (i.e. rolling up and disposing of the existing green), but have requested Shire Officers to include the provision and installation of new steel plinths and line marking to be part of the quote requirements.

Shire of Bruce Rock – MINUTES 18 FEBRUARY 2021 ______The Club has also enquired whether, to assist in the delivery of this project, and as an “in Kind” contribution, Council would be willing to provide accommodation for the workers from the surface replacement company for the duration of the works.

Consultation Caris Negri – Community Development Officer Darren Mollenoyux – Chief Executive Officer Jennifer Bow – Manager of Finance Bruce Rock Bowling Club Committee

Statutory Implications Nil

Policy Implications Nil

Risk Implications Risk: That the Council do not proceed with the plans to replace the Bruce Rock Bowling Green. Likelihood Consequence Rating Rare Moderate Moderate Action / Strategy That the LGIS insurance offer claim is accepted, and the necessary work undertaken to replace the bowling green in the close season.

Financial Implications A Budget Amendment will be required to accept the insurance offer of $188,063, and recognise the Capital Expenditure of $188,063 (plus $18,000 as noted below) = $206,063. The Bowling Green Replacement Reserve has $18,559.73 of which the Club would like to withdraw $18,000. Accommodation for the workers (if approved) will be either at the Caravan Park or the POSA unit, depending on which is available at the time. Until the duration of the work is known, a full costing for this cannot be given. As this project is unlikely to be completed by 30 June 2021 it will be carried forward in the upcoming Budget.

Strategic Implications Shire of Bruce Rock – Strategic Community Plan 2017-2027 Infrastructure 2.2 Encourage greater usage of current Council owned facilities Governance Goal 12 Council leads the organisation in a strategic and flexible manner

Voting Requirements Absolute Majority

Shire of Bruce Rock – MINUTES 18 FEBRUARY 2021 ______

OFFICE RECOMMENDATION AND COUNCIL DECISION Resolution OCM Feb 21 – 11.4.4

Moved: Cr Dolton Seconded: Cr Waight

That Council: 1. Approves the Budget Amendment making provision for the LGIS offer of $188,063.64 and recognise the Capital Expenditure of $206,063. 2. Approves the Bruce Rock Bowling Club’s request to access $18,000 of the $18,559.73 held in the Bowling Green Replacement Reserve. 3. Approves the circulation of a Request for Quotation for the replacement of the bowling green. 4. As an “in kind” contribution, approves the provision of accommodation to workers engaged in the replacement for the duration of the work. CARRIED BY ABSOLUTE MAJORITY 9/0

Mr D Mollenoyux left the Council Chambers at 3.48pm. Mr D Mollenoyux returned to the Council Chambers at 3.49pm.

Shire of Bruce Rock – MINUTES 18 FEBRUARY 2021 ______

Agenda Reference and Subject: 11.4.5 Amendment to Recyclable Waste Services Contract File Reference: 4.1.1.6 Recycling – General Reporting Officer: Alan O’Toole, Deputy Chief Executive Officer Author: Alan O’Toole, Deputy Chief Executive Officer Disclosure of Interest: Nil Attachments: Item 11.4.5 Attachment A - Letter from Ashley Fisher, Managing Director, Avon Waste, 1 December 2020

Summary Council is asked to consider a letter received from the Shire’s Recyclable Waste Contractor, Avon Waste, which increases the contracted amount the Shire pays for the collection and handling of recyclable waste, but also notifies of future income to the Shire through the Container Deposit Scheme.

Background The CEO received a letter from Mr Ashley Fisher, Managing Director of Avon Waste, notifying of the intention to vary the contracted rate for collection and processing of the Shire’s recyclable materials due to increases in the global management and market for recyclables, and also changes in the local waste management environment. The proposed increase in rates will have the effect of increasing the Shire’s annual amount for managing recyclables by approximately $3330. However, this amount will be offset by amounts the Shire will receive back from the Container Deposit Scheme, which will be calculated on the amount of containers taken from the Shire’s waste at the processing stage.

Comment The impact of China’s massive reduction in the amount of waste it receives from Australia has had a knock-on effect in the local market, with Perth’s recycling plants being unable to offload their products at the same rate as before. In addition, the loss due to fire of the Cleanaway site in Perth has had the effect of increasing the gate fee at the two other sites. Avon Waste are no longer able to absorb the financial impacts of these changes and have contacted all of their Local Government clients to inform them that the rate they charge per tonne of recyclable waste will have to increase.

The offset that the Shire will receive due to the Container Deposit Scheme (CDS) cannot at this stage be calculated accurately as the scheme only commenced in October 2020, and the full impacts will not be known until the CDS has been running for 12 months. However, as can be seen in Mr Fisher’s letter, there is potential for the Shire based on current volumes to receive a monthly income from the CDS of $294 per month, or $3528 per annum.

Shire Officers will keep Council apprised of further developments in this area as they occur via Information Sessions or Council Reports as required.

Consultation Jennifer Bow, Manager of Finance Julian Goldacre, Environmental Health Officer Ashley Fisher, Managing Director Avon Waste

Statutory Implications Nil

Policy Implications Nil 29

Shire of Bruce Rock – MINUTES 18 FEBRUARY 2021 ______

Risk Implications Risk: That the Shire does not have contracted recyclable waste services to provide to the community.

Likelihood Consequence Rating Unlikely Major Moderate

Action / Strategy The Shire continues to contract Avon Waste to deliver recyclable waste services at the amended rate.

Financial Implications The new recyclable waste fee will come into effect from 1st March 2021. However, discussion with Ashley Fisher has indicated that following recent discussion with South Metropolitan Region of Councils (SMRC), the initial figure of $154 per tonne has already reduced to $148 per tonne, and that this (and any further) reduction will be passed directly to Local Governments. Mr Fisher is also prompting the SMRC Recycling Facility to progress its arrangements with Local Governments so that cost-sharing agreements can be finalised and Shires receive the income from the CDS.

Strategic Implications Shire of Bruce Rock – Strategic Community Plan 2017-2027 Infrastructure Goal 2.4 Support the improvement and maintenance of assets in a strategic manner.

Governance Goal 12 Council leads the organisation in a strategic and flexible manner 12.5 Lead the organisation in a financially responsible and viable manner

Voting Requirements Absolute Majority

OFFICE RECOMMENDATION AND COUNCIL DECISION Resolution OCM Feb 21 – 11.4.5

Moved: Cr Kilminster Seconded: Cr Foss

1. That Council receives the letter of 1 December 2020 from Mr Ashley Fisher from Avon Waste and acknowledges changes in the contracted fee for managing recyclable waste which may be offset by income received from the Container Deposit Scheme. CARRIED BY ABSOLUTE MAJORITY 9/0

Shire of Bruce Rock – MINUTES 18 FEBRUARY 2021 ______

Agenda Reference and Subject: 11.4.6 New and Amended Regulations affecting Local Governments File Reference: 2.3.3.1 Local Government Act 1995 Reporting Officer: Alan O’Toole, Deputy Chief Executive Officer Author: Alan O’Toole, Deputy Chief Executive Officer Disclosure of Interest: Nil Attachments: Item 11.4.6 Attachment A – Interim CEO Model Standards Item 11.4.6 Attachment B – Interim Model Code of Conduct for Councillors, Committee Members and Candidates Item 11.4.6 Attachment C – Employee Code of Conduct Item 11.4.6 Attachment D – Interim code of Conduct Breach Template

Summary Council is asked to consider and endorse the implementation of New and amended Regulations from the Department of Local Government, Sport and Cultural Industries which were brought into force with immediate effect on 3 February 2021.

Background Following the activity involved in the Local Government Act Review, including recommendations which have been subject to consultation with the Sector, on 3 February 2021 the Department of Local Government, Sport and Cultural Industries (DLGSCI) informed all Local Governments of new requirements under a variety of legislation, which will need to be implemented with immediate effect, with a further three month period to adapt the required documents and practices to individual Council requirements.

Comment The legislation and requirements are as follows:

1. Local Government (Administration) Amendment Regulations 2021 (CEO Standards) The requirement under this legislation is that all Local Government must immediately adopt “CEO Model Standards” which will address the recruitment, selection, performance review and termination of CEOs. A further requirement is that Local Governments (LGs) must advertise the position of CEO if a period of ten or more years has passed since a recruitment process has been undertaken. The above Regulations contain a template which must adopted as the CEO Standards until such time (but within three months) that the Council can modify the Model Standards to include any further provisions or requirements. Note: although the Standards can be modified to include individual requirements of LGs, they cannot add anything that is inconsistent with the CEO Model Standards. The CEO Model Standards must be published on the Shire’s website as soon as is practicable.

2. Local Government (Model Code of Conduct) Regulations 2021 (Model Code of Conduct) As with the CEO Model Standards, Local Governments are required to adopt a Code of Conduct for Council Members, Committee Members and Candidates incorporating the Model Code of Conduct within three months, but until that time the Model Code of Conduct will be the Shire’s adopted Code of Conduct. Again, as with the CEO Model Standards the Shire may include additional requirements in the final Code of Conduct as long as they are not inconsistent with the Model Code of Conduct. The Model Code of Conduct must be published on the Shire’s website as soon as is practicable. 31

Shire of Bruce Rock – MINUTES 18 FEBRUARY 2021 ______In addition, by 24 February Council should authorise an Officer who can receive and withdraw complaints about Council Members. Council may choose to delegate the authority to select an appropriate person to the CEO.

In the first instance and to ensure compliance from the 24 February 2021, Council will be asked to authorise the CEO as the Complaints Officer for a period of three months until this can be reviewed following further information and advice being made available from the DLGSCI and WALGA. Council must also approve a Complaint Form for use in relation to complaints about Council Members, and the DLGSCI have created a template for this purpose.

3. Local Government Regulations Amendment (Employee Code of Conduct) Regulations 2021 (Employee Code of Conduct Regulations) Although not an immediate requirement, Council must adopt a new Code of Conduct for Employees as soon as practicable, and this must include that the requirements for disclosure of gifts is now at the discretion of the CEO, who also has authority to determine a lower threshold for disclosure but not exceeding $300. The Employee Code of Conduct Regulations include a list of additional matters that must be addressed in formulating Council’s new employee Code of Conduct. In the first instance, Council will be asked to endorse the removal of references to Elected Members in Council’s current Code of Conduct as these requirements are now covered by the Code of Conduct for Council Members, Committee Members and Candidates.

Further required actions involved in the implementation of the New and Amended Regulations In consultation with Lyn Fogg, Governance Advisor at WALGA, in addition to the adoption and publication on the website of the CEO Model Standards; the Model Code of Conduct for Council Members, Committee Members and Candidates; the approval (but not publication) of a Complaint Form; and authorisation of an Officer for the purposes of receiving and withdrawing complaints, there are other advised actions that should be undertaken in the coming weeks.

It is advised that these should involve a Workshop/s with Council to: a) Review the CEO Model Standards with regard to any additional requirements that Council may wish to add. b) Review the Code of Conduct for Council Members, Committee Members and Candidates with regard to any additional requirements or behaviours that Council wish to be included. c) Develop a Complaints Handling Policy regarding Elected Members for adoption by Council. d) Review the Employee Code of Conduct to be adopted and implemented as soon as practicable. e) Develop a Policy to be implemented as soon as is practicable to inform the process with regard to the appointment of a Temporary CEO should the need arise, where this is not covered by the position of an Acting CEO.

Consultation Darren Mollenoyux - Chief Executive Officer Melissa Schilling - Executive Assistant Lyn Fogg - Governance Advisor, Sector Support and Advice, WALGA

Statutory Implications New and amended Regulations as per the Local Government (Model Code of Conduct) Regulations 2021, Local Government (Administration) Amendment Regulations 2021 and Local Government Regulations Amendment (Employee Code of Conduct) Regulations 2021 will need to be implemented in full by 3 May 2021.

Shire of Bruce Rock – MINUTES 18 FEBRUARY 2021 ______Policy Implications This will involve the creation of a Policy on the handling of complaints regarding Elected Members, and a Policy for the process of appointing a Temporary CEO.

Risk Implications Risk: Council does not endorse and/or adopt the requirements of the New and amended Regulations by 3 May 2021.

Likelihood Consequence Rating Unlikely Major Moderate

Action / Strategy To avoid non-compliance with the Local Government Act and subsidiary legislation, Council must endorse and /or adopt the requirements of the New and amended Regulations.

Financial Implications Nil

Strategic Implications Shire of Bruce Rock – Strategic Community Plan 2017-2027 Governance Goal 10 Our organisation is well positioned and has capacity for the future. Goal 12 Council leads the organisation in a strategic and flexible manner.

Voting Requirements Absolute Majority

OFFICE RECOMMENDATION AND COUNCIL DECISION Resolution OCM Feb 21 – 11.4.5

Moved: Cr Rajagopalan Seconded: Cr Dolton

That Council: 1. Adopt the CEO Model Standards as set by the Department of Local Government for an interim period to 3 May 2021 and that the new customised CEO Standards are prepared and presented to Council for adoption at the April 2021 Council Meeting. 2. Adopt the Model Code of Conduct for Council Members, Committee Members and Candidates as set by the Department of Local Government for an interim period to 3 May 2021 and that the new customised Code of Conduct for Council Members, Committee Members and Candidates are prepared and presented to Council for adoption at the April 2021 Council Meeting. 3. Endorse the removal of references to Elected Members from the currently adopted Code of Conduct for an interim period to 3 May 2021 and that the new customised Employee Code of Conduct is prepared and presented to Council for adoption at the April 2021 Council Meeting. 4. Approve a Complaint Form for use in the event of a complaint about an Elected Member 5. Authorise the CEO initially as the Officer to receive and withdraw complaints about Elected Members CARRIED BY ABSOLUTE MAJORITY 9/0

Shire of Bruce Rock – MINUTES 18 FEBRUARY 2021 ______

11.5 Chief Executive Officer

Agenda Reference and Subject: 11.5.1 Request for Comment – Reserve 15270 – Case 103132 File Reference: 9.1.1.1 General Correspondence – Reserves Reporting Officer: Darren Mollenoyux, Chief Executive Officer Author: Darren Mollenoyux, Chief Executive Officer Disclosure of Interest: Nil Attachments: Item 11.5.1 Attachment A – Smartplan Item 11.5.1 Attachment B – Aerial

Summary The Department of Planning, Lands and Heritage has written to Council seeking comment on a request for proposed Reserve surrender R15270, being Lot 20847 on Deposited Plan 164544 and road with PIN 11722794 near Bruce Rock East Road.

Background Council has received an email from the Department of Planning, Lands and Heritage regarding Case Number 103132 being Reserve 15270. The email states;

“The Department of Planning, Lands and Heritage is considering a proposal within the Shire of Bruce Rock (Shire) for the closure of road and Reserve 15270. Considering can you please provide comment on “request for proposed Reserve surrender R15270, being Lot 20847 on Deposited Plan 164544 and road with PIN 11722794”.

Road shown “green” and reserve shown “pink”.

Please find attached to assist your decision process; a) Smartplan b) Aerial

Pursuant to the above, could you please provide comment?”

A copy of the Smartplan and Ariel Image can be found as an attachment to this item.

Council has previously addressed a request relating to this site seeking to close the unconstructed road adjoining Reserve 15270 at its Ordinary Meeting held on the 18th April 2013. Council made the following resolution;

Resolution Apr13-12.3.4 Moved: Cr Verhoogt Seconded: Cr Buller

1. Council has no objections to the State Land Services proceeding with the cancellation of Water Reserve 15270. 2. Council at its meeting on the 18th April 2013 approves the closure of the unconstructed road – (off Bruce Rock East Road) adjoining Reserve 15270 as per the attached diagram. 3. Council agrees that the road is not currently constructed, maintained or required for any future purpose as a road reserve. Therefore responds to State Land Services agreeing for them to 34

Shire of Bruce Rock – MINUTES 18 FEBRUARY 2021 ______proceed with the closure of the unconstructed road and amalgamation into the surrounding freehold land, in accordance with Section 58 of the Land Administration Act, at no cost to the Shire of Bruce Rock.

Comment As identified on the attached plans the “road” and “reserve” are part of a farming property paddock and no formal road exists or serves any purpose.

Council is only asked to provide comment and there are no foreseen issues with the request that would impact Council or the community.

Consultation Mike Darby, Senior Finance Rates Officer David Holland, Manager of Works

Statutory Implications Section 58 of the Land Administration Act A partial or full road closure is initiated through Section 58 of the Land Administration Act 1997 (" Act). To amalgamate the land with an adjoining freehold property(s) - Section 87 of the Land Administration Act 1997 is applied. Road Reserves are owned by the Crown or State Government with Local Government allocated the care, control and management of the minor roads.

Policy Implications Nil

Risk Implications Risk: There is no real identified risk to Council on this item, as Council is only providing comment on a non-controlled road and is not part of Council’s assets.

Likelihood Consequence Rating Unlikely Minor Low

Action / Strategy This item has been evaluated against the Shire of Bruce Rock’s Risk Management Procedure’s Risk Matrix. The perceived level of risk is considered to be “Low” risk.

Financial Implications There are no financial implications for Council.

Strategic Implications Shire of Bruce Rock – Strategic Community Plan 2017-2027 Governance Goal 12 Council leads the organisation in a strategic and flexible manner

Voting Requirements Simple Majority

Shire of Bruce Rock – MINUTES 18 FEBRUARY 2021 ______

OFFICE RECOMMENDATION AND COUNCIL DECISION Resolution OCM Feb 21 – 11.5.1

Moved: Cr Dolton Seconded: Cr Waight

That the Chief Executive Officer writes to the Department of Planning, Lands and Heritage advising that Council has no objections to the request for proposed Reserve surrender R15270, being Lot 20847 on Deposited Plan 164544 and road with PIN 11722794 (Case Number 103132) Carried 9/0

Shire of Bruce Rock – MINUTES 18 FEBRUARY 2021 ______

Agenda Reference and Subject: 11.5.2 Demolition Building 52A Johnson St, Bruce Rock File Reference: A520 52 Johnson Street Bruce Rock Reporting Officer: Darren Mollenoyux, Chief Executive Officer Author: Darren Mollenoyux, Chief Executive Officer Disclosure of Interest: Nil Attachments: Nil

Summary That Council ratify the direction make via flying email for the demolition of the fire damaged hardware store recently purchased, located on 52A Johnson Street, Bruce Rock.

Background At the November 2020 Council meeting it was resolved to purchase the site where the Masons Shopping Centre and Hardware store were located, prior to the fire in March 2020. Council purchased the land with the intention of construction of a new grocery store to be rebuilt in the town.

Due to old caveats and other legislative requirements the settlement for the purchase did not occur until the second week of January 2021.

Council had previously agreed that once settlement had occurred the remaining frame and shed would be removed and site cleaned up on 52 Johnson Street, Bruce Rock. The second lot being 52A Johnson Street, Bruce Rock still had the old hardware store located on the site, however this was significantly damaged by the fire. Council requested that the CEO seek a Structural Engineers report on the integrity and viability of the old hardware store once the acquisition of the land had occurred.

Avon Civil Engineering provided a Structural Engineer’s report following his inspection on the 19th January 2021.

In summary the report advised:

“The fire damage is extensive and in my opinion has taken the roof structure of this building beyond the point of repair, and the south wall of the building is showing extensive cracking as a result of the fire and noticeable warping in the main lintel above the large doorway. Inspection of the internal walls located toward the rear of the building also identified rising damp and structural decay.

The remainder of the building is not structurally stable and is not considered a viable candidate for repair or preservation, I therefore advise that it be demolished”.

The Structural Engineer’s Report was provided to Councillors as an attachment to an email on the 1st February 2021 with a “Flying Email” requesting a decision from Council. The “Flying Email” stated;

“Dear Councillors,

I can advise that the Structural Engineer has completed the Structural Inspection of the Old Hardware Store on the Masons Shop Site.

I have attached the Structural inspection Report for Councillors’ consideration. In summary other than the parapet wall/façade the Structural Engineer has recommended that “the remainder of the

Shire of Bruce Rock – MINUTES 18 FEBRUARY 2021 ______building is not structurally stable and is not considered a viable candidate for repair or preservation, I therefore advise that it be demolished.”

The physical complexity, attempting to tie it in with the new building, and costs to retain just the front façade would not be deemed as a viable option either.

With the above in mind and attached report I am seeking Council’s approval to demolish the full building including façade/verandah on the old Mason’s Shop Site (namely the Hardware Store).

Should we receive full support I will reply to Councillors with that decision and we will commence the process to seek a demolition permit and engage a contractor to undertake the demolition as soon as practical. The cost of demolition will come out of the Shop Budget Expenditure. In addition, we will undertake public notice to inform the public of Council’s decision and reasons for the demolition.

If there is not full support and in consultation with the Shire President, I will arrange a Special Meeting (potentially via teleconference) to undertake full debate on the recommendation.

Can Councillors please reply via email with APPROVE or DECLINE the proposed recommendation.

Please respond by 5.00pm on Tuesday 2nd February 2021.”

Comment At the close of responses, the Chief Executive Officer received a response from each of the nine Councillors and all agreed to the demolition of the (recently acquired) old hardware store located on 52A Johnson Street, Bruce Rock.

The Chief Executive Officer and Environmental Health Officer then commenced seeking quotations from suitably qualified contractors to demolish the building.

As per the email the Chief Executive Officer prepared and published a community update to inform the community of Council’s direction to demolish the building and reasons why as well as the current status of the new supermarket project.

Consultation Avon Civil Engineering Julian Goldacre, Environmental Health Officer David Holland, Manager of Works and Services Cr Stephen Strange, Shire President Council was consulted on the engineer’s report via flying email on the 1st February 2021, with all 9 Councillors supporting the demolition of the old hardware store building located on 52A Johnson Street, Bruce Rock.

Statutory Implications A demolition permit is required to undertake the demolition of the building located on 52A Johnson Street, Bruce Rock and works are required to be undertaken by a contractor with the appropriate demolition license.

Policy Implications Nil

Shire of Bruce Rock – MINUTES 18 FEBRUARY 2021 ______

Risk Implications Risk: That if Council does not demolish the building as recommended by the structural engineer it risks retaining a building that is not structurally sound, not safe for use and not financially viable for repair.

Likelihood Consequence Rating Possible Major High

Financial Implications Budget provision was made for construction of a supermarket in the 2020-21 Budget. The cost of the demolition would be raised as expenditure for the new supermarket general ledger.

The works to date consist of removal of solar panels, dismantling of coolrooms for resale, dismantling shed for resale, removal of the old shed frame and all concrete foundations on lot 52 Johnson Street, Bruce Rock have been completed and cost approximately $14,000. This was made up of labour, overheads, plant and equipment.

Quotes are still being received for the demolition of the old hardware building on 52A Johnson Street, Bruce Rock and the final cost will be presented to Council prior to the meeting.

Council staff were able to dismantle the shed and two coolrooms which have now been advertised for sale of surplus items. The income from these will provide some income against the cost of site clean up works for the new supermarket account.

Strategic Implications Shire of Bruce Rock – Strategic Community Plan 2017-2027 Governance Goal 3 Assist the local economy to grow 10 Year Outcome Appealing and vibrant main street of Bruce Rock

Goal 4 Workers and their families can work and reside in the Shire

Goal 12 Council leads the organisation in a strategic and flexible manner 12.4 Investigate opportunities to expend revenue from commercial operations, property portfolio and other income generating assets

Voting Requirements Simple Majority

OFFICE RECOMMENDATION AND COUNCIL DECISION Resolution OCM Feb 21 – 11.5.2

Moved: Cr Foss Seconded: Cr Rajagopalan

That Council ratifies its decision to demolish the old hardware store building located on 52A Johnson Street, Bruce Rock with expenditure to be costed against the New Supermarket general ledger account. Carried 9/0 39

Shire of Bruce Rock – MINUTES 18 FEBRUARY 2021 ______

12. New Business of an urgent nature introduced by discussion of the meeting

13. Confidential Items

Agenda Reference and Subject: 13.1.1 Landfill Site Operation and Management Service Contract and Waste Collection Service Key Performance Indicators Review for mid December 2020 to early February 2021 File Reference: 4.1.1 Waste Management Reporting Officer: Mr Julian Goldacre, Environmental Health Officer Author: Mr Julian Goldacre, Environmental Health Officer Disclosure of Interest: Nil Attachments: Item 11.1.1 - Attachment A – Attachment A – Landfill site operation and management service KPIs mid December 2020 to early February 2021; Item 11.1.1 - Attachment B – Waste Collection Service KPIs mid December 2020 to early February 2021.

COUNCIL DECISION Resolution OCM Feb 21 – 13.1.1.1

Moved: Cr Rajagopalan Seconded: Cr Crooks

That in accordance with Section 5.23(2) of the Local Government Act 1995, the meeting is closed to the members of the public for this item as the following sub-section applied:

(e) a matter that if disclosed would reveal - … (ii) information that has a commercial value to a person; or (iii) information about the business, professional, commercial or financial affairs of a person Carried 9/0

COUNCIL DECISION Resolution OCM Feb 21 – 13.1.1.2

Moved: Cr Rajagopalan Seconded: Cr Foss

That in accordance with Section 5.23(2) of the Local Government Act 1995, Council reopens the meeting to the members of the public. Carried 9/0

Shire of Bruce Rock – MINUTES 18 FEBRUARY 2021 ______

OFFICE RECOMMENDATION AND COUNCIL DECISION Resolution OCM Feb 21 – 13.1.1.3

Moved: Cr Waight Seconded: Cr Crooks

1. Accept the Officer report for the Contractor Refuse and Landfill Contract Key Performance Indicators for mid December 2020 to early February 2021, and ongoing operational undertakings. Carried 9/0

Shire of Bruce Rock – MINUTES 18 FEBRUARY 2021 ______

Agenda Reference and Subject: 13.1.2 Purchase of 6 x 4 Two Way Tipper File Reference: 8.2.8.1 Tenders/Quotes Reporting Officer: David Holland, Manager of Works and Services Author: David Holland, Manager of Works and Services Disclosure of Interest: Nil Attachments: Item 11.2.2 Attachment A - CONFIDENTIAL Truck eQuote Evaluation Summary

COUNCIL DECISION Resolution OCM Feb 21 – 13.1.2.1

Moved: Cr Rajagopalan Seconded: Cr Kilminster

That in accordance with Section 5.23(2) of the Local Government Act 1995, the meeting is closed to the members of the public for this item as the following sub-section applied:

COUNCIL DECISION Resolution OCM Feb 21 – 13.1.2.2

Moved: Cr Rajagopalan Seconded: Cr Foss

That in accordance with Section 5.23(2) of the Local Government Act 1995, Council reopens the meeting to the members of the public. Carried 9/0

Officer Recommendation That Council award the E Quote VP222731 to WA Hino this to include the trade vehicle of BK024 that being a UD 6x4 and tipper body.

Council decision varied to Officer Recommendation to include the option of selling the existing 2012 UD two-way tipper (BK024) via public tender.

OFFICE RECOMMENDATION AND COUNCIL DECISION Resolution OCM Feb 21 – 13.1.2.3

Moved: Cr Dolton Seconded: Cr Rajagopalan

1. That E Quote VP222731 be awarded to WA Hino for the supply and delivery of 1 (one) 6 x 4 Hino 700 Series – FS 2848 AMT and; 2. That should BK024 -2012 UD Two Way Tipper not be sold via public tender that it be traded to WA Hino as per their offered changeover. Carried 9/0 42

Shire of Bruce Rock – MINUTES 18 FEBRUARY 2021 ______

Agenda Reference and Subject: 13.1.3 Reconsideration of Fee Reduction Request – Bruce Rock Landfill Site File Reference: 4.1.1.2 Refuse Site General Reporting Officer: Alan O’Toole, Deputy Chief Executive Officer Author: Alan O’Toole, Deputy Chief Executive Officer Disclosure of Interest: Nil Attachments: Nil

COUNCIL DECISION Resolution OCM Feb 21 – 13.1.3.1

Moved: Cr Rajagopalan Seconded: Cr Kilminster

That in accordance with Section 5.23(2) of the Local Government Act 1995, the meeting is closed to the members of the public for this item as the following sub-section applied:

COUNCIL DECISION Resolution OCM Feb 21 – 13.1.3.2

Moved: Cr Waye Seconded: Cr Rajagopalan

That in accordance with Section 5.23(2) of the Local Government Act 1995, Council reopens the meeting to the members of the public. Carried 9/0

Shire of Bruce Rock – MINUTES 18 FEBRUARY 2021 ______

Officer Recommendation That Council: a) Receives the additional information provided by Mr Keenan Verhoogt of Bruce Rock Engineering b) Upon considering the information provided Council makes a final determination on the appropriate Fee to be charged for the management of Commercial Waste received at the Bruce Rock Landfill Site from Bruce Rock Engineering.

Council decision varied to Officer Recommendation to determine the fee to be charged for the management of Commercial Waste will remain at $47/tonne as per Council’s fee’s and charges.

COUNCIL DECISION Resolution OCM Feb 21 – 13.1.3.3

Moved: Cr Rajagopalan Seconded: Cr Negri

That Council: a) Receives the additional information provided by Mr Keenan Verhoogt of Bruce Rock Engineering b) Upon considering all the information provided, Council to retain its current fee of $47 per cubic metre for the management of Commercial Waste received at the Bruce Rock Landfill Site from all users of this service. CARRIED BY ABSOLUTE MAJORITY 9/0

Shire of Bruce Rock – MINUTES 18 FEBRUARY 2021 ______

14. Closure of Meeting.

The Shire President Stephen Strange thanked everyone for their attendance and declared the meeting closed at 4.21pm.

These minutes were confirmed at a meeting on 18 March 2021.

______Cr Stephen Strange Shire President 18th March 2021

Great Eastern Country Zone

Minutes

Held at Kellerberrin Recreation and Leisure Centre

Commenced at 9:30am Monday 22 February 2021

Minutes Great Eastern Country Zone – 22 February 2021 1 | P a g e

Table of Contents

1. OPENING AND WELCOME ...... 4 2. ATTENDANCE AND APOLOGIES ...... 4 3. ANNOUNCEMENTS ...... 6 4. GUEST SPEAKERS / DEPUTATIONS ...... 6 4.1 Richard Burnell – Department of Fire and Emergency ...... 6 5. MINUTES ...... 7 5.1 Confirmation of Minutes from the Great Eastern Country Zone meeting held Thursday 26 November 2020 (Attachment 1) ...... 7 5.2 Business Arising from the Minutes of the Great Eastern Country Zone Meeting Thursday 26 November 2020 ...... 7 5.3 Confirmation of Minutes from the Great Eastern Country Zone Meeting of the Executive Committee held Thursday 11 February 2021 (Attachment 2) ...... 7 5.4 Business Arising from the Minutes of the Great Eastern Country Zone Executive Committee Meeting Tuesday 11 February 2021 ...... 8 5.4.1 Exec Item 5.5.3 – Covid-19...... 8 5.4.2 Exec Item 5.3 - Future Drought Funding ...... 8 6. ZONE BUSINESS ...... 9 6.1 Independent Review of Emergency Services Levy ...... 9 6. 2 Grass Roots Community Grants’ program ...... 10 6. 3 Wheatbelt Bushfire Volunteer Support ...... 10 6. 4 Proposed Review of the Road Asset Preservation Model (APM) ...... 11 7. ZONE REPORTS ...... 16 7.1 Zone President Report ...... 16 7.2 Local Government Agricultural Freight Group ...... 16 7.3 Wheatbelt District Emergency Management Committee ...... 16 7.4 Wheatbelt Health MOU Group ...... 17 7.5 WALGA Roadwise ...... 17 8. WESTERN AUSTRALIAN LOCAL GOVERNMENT ASSOCIATION (WALGA) BUSINESS ...... 17 8.1 State Councillor Report ...... 17 8.2 WALGA Status Report ...... 18 8.3 Review of WALGA State Council Agenda – Matters for Decision ...... 23 8.4 Review of WALGA State Council Agenda – Matters for Noting / Information ...... 24 8.5 Review of WALGA State Council Agenda – Organisational Reports ...... 24 8.6 Review of WALGA State Council Agenda – Policy Forum Reports ...... 25 8.7 WALGA President’s Report ...... 25 9. MEMBERS OF PARLIAMENT...... 25 10. AGENCY REPORTS ...... 25 10.1 Department of Local Government, Sport and Cultural Industries ...... 25 10.2 Wheatbelt Development Commission ...... 26 10.3 Main Roads Western Australia ...... 26 10.4 Wheatbelt RDA ...... 26 11. EMERGING ISSUES ...... 26 11.1 CEO Recruitment Standards ...... 26

Minutes Great Eastern Country Zone – 22 February 2021 2 | P a g e

11.2 Federal Government National On-Farm Emergency Water Infrastructure Rebate Scheme ...... 26 11.3 WALGA Transport and Roads Forum ...... 26 11.4 Rural Water Council Meeting ...... 27 12. URGENT BUSINESS ...... 27 13. DATE, TIME AND PLACE OF NEXT MEETINGS ...... 27 14. CLOSURE ...... 27

Minutes Great Eastern Country Zone – 22 February 2021 3 | P a g e

Great Eastern Country Zone Meeting held at Kellerberrin Recreation and Leisure Centre Commenced at 9.30am, Monday 22 February 2021

Minutes 1. OPENING AND WELCOME

2. ATTENDANCE AND APOLOGIES Shire of Bruce Rock President Cr Stephen Strange Cr Ramesh Rajagopalan

Mr Darren Mollenoyux Chief Executive Officer non-voting delegate Shire of Cunderdin Mr Stuart Hobley Chief Executive Officer non-voting delegate Shire of Kellerberrin President Cr Rodney Forsyth Lenin Pervan Deputy Chief Executive Officer non-voting delegate

Shire of Kondinin Ms Mia Maxfield Chief Executive Officer non-voting delegate Shire of Koorda President Cr Jannah Stratford Mr Darren Simmons Chief Executive Officer non-voting delegate

Shire of Merredin President Cr Julie Flockart

Mr Mark Dacombe Chief Executive Officer non-voting delegate

Shire of Mount Marshall President Cr Tony Sachse – Deputy Chair Mr John Nuttall Chief Executive Officer non-voting delegate Shire of Narembeen Cr Kellie Mortimore Tamara Clarkson Executive Manager Corporate Services Mr David Blurton Chief Executive Officer non-voting delegate Shire of Nungarin President Cr Pippa DeLacey Mr Leonard Long Chief Executive Officer non-voting delegate Shire of Tammin Mr Neville Hale Chief Executive Officer non-voting delegate Shire of Trayning Cr Geoff Waters Ms Leanne Parola Chief Executive Officer non-voting delegate Shire of Westonia President Cr Karin Day Mr Jamie Criddle Chief Executive Officer non-voting delegate Shire of Wyalkatchem President Cr Quentin Davies Mr Peter Klein Chief Executive Officer non-voting delegate Shire of Yilgarn President Cr Wayne Della Bosca Cr Bryan Close Minutes Great Eastern Country Zone – 22 February 2021 4 | P a g e

Mr Peter Clarke Chief Executive Officer non-voting delegate

Tony Brown, Executive Manager Governance & Organisational WALGA Services Narelle Cant, Executive Manager, Strategy, Policy and Planning,

Strategy, Policy and Planning Cliff Simpson – Road Safety Advisor (Wheatbelt North),

Infrastructure Naoimh Donaghy, Governance and Organisational Services

Officer

Richard Burnell, Executive Director Corporate Services – GUESTS Department of Fire and Emergency Management Jennifer Collins – Department of Local Government, Sport and

Cultural Industries Rob Cossart, Wheatbelt Development Commission, CEO Grant Arthur, Wheatbelt Development Commission, Director Regional Services

Mandy Walker, RDA Wheatbelt, Director Regional Development Craig Manton, Main Roads, Regional Manager

Hon Mia Davies, MLA

Apologies

Shire of Narembeen President Rhonda Cole – Zone Chair

Shire of Dowerin President Darrel Hudson

Cr Adam Metcalf

Rebecca McCall, Chief Executive Officer

Shire of Cunderdin Cr Alison Harris

Cr Dennis Whisson – Shire President

Shire of Kellerberrin Cr Scott O’Neill

Mr Raymond Griffiths Chief Executive Officer non-voting delegate

Shire of Kondinin President Cr Sue Meeking

Cr Bev Gangell

Shire of Koorda Cr Pamela McWha

Shire of Merredin Mal Willis

Shire of Mount Marshall Cr Nick Gillett

Shire of Mukinbudin President Gary Shadbolt

Minutes Great Eastern Country Zone – 22 February 2021 5 | P a g e

Cr Rod Comerford

Mr Dirk Sellenger Chief Executive Officer non-voting delegate

Shire of Nungarin Cr Gary Coumbe

Shire of Tammin Cr Glenice Batchelor

Cr Tania Daniels

Shire of Trayning President Cr Melanie Brown

Shire of Westonia Cr Bill Huxtable

Shire of Wyalkatchem Cr Owen Garner

Hon Martin Aldridge MLC, Agricultural Region Hon Laurie Graham MLC, Agricultural Region Darren West MLC, Agricultural Region

Attachments The following are provided as attachments to the agenda: 1. Minutes Great Eastern Country Zone 26 November 2020 2. Minutes GECZ Executive Committee Meeting 11 February 2021 3. COVID-19 Welfare Centre Guide version V1.02_231220 4. Wheatbelt OASG Minutes, 27 January 2021 5. Wheatbelt Human Services Managers Forum 6. The Wheatbelt Education Engagement Plan Action Plans 7. WALGA Presidents Report March 2021 8. RDA Wheatbelt zone update February 2021

State Council Agenda – via link: State Council Agenda, March 2021

DECLARATIONS OF INTEREST Cr Tony Sachse, Shire of Mt Marshall, declared an interest in regards to Item 8.3, “WALGA Applicant for the DFES Local Government Grant Scheme State Emergency Service Capital grants Committee”, and “WALGA Applicant for the DFES Local Government Grants Scheme Bush Fire Services Capital Grants Committee” – both applications are pending Ministerial Approval.

Declaration of interest was acknowledged by the Zone.

3. ANNOUNCEMENTS

4. GUEST SPEAKERS / DEPUTATIONS

4.1 Richard Burnell – Department of Fire and Emergency

Richard Burnell, Executive Director Corporate Services – Department of Fire and Emergency Management

Minutes Great Eastern Country Zone – 22 February 2021 6 | P a g e

The Zone extended an invitation to Richard Burnell, Executive Director Corporate Services – Department of Fire and Emergency Management to provide an update regard to the Telstra battery backup item referred to at the last zone meeting (18, 6.3), November 2020.

Richard presented to the Zone and his presentation is attached.

Comment Rob Cossart, CEO of the Wheatbelt Development Commission, suggested the Great Eastern Country Zone extend an invite to a Department of Primary Industries and Regional Development representative to expand on funding opportunities in respect to the issue.

NOTED

5. MINUTES

5.1 Confirmation of Minutes from the Great Eastern Country Zone meeting held Thursday 26 November 2020 (Attachment 1)

The Minutes of the Great Eastern Country Zone meeting held on Thursday 26 November 2020 have previously been circulated to Member Councils.

RESOLUTION

Moved: Cr Rodney Forsyth Seconded: Cr Wayne Della Bosca

That the Minutes of the Great Eastern Country Zone meeting held Thursday 26 November 2020 are confirmed as a true and accurate record of the proceedings.

CARRIED

5.2 Business Arising from the Minutes of the Great Eastern Country Zone Meeting Thursday 26 November 2020

NIL

5.3 Confirmation of Minutes from the Great Eastern Country Zone Meeting of the Executive Committee held Thursday 11 February 2021 (Attachment 2)

The Minutes of the Great Eastern Country Zone Executive Committee Meeting held on Thursday 11 February are for endorsement.

RESOLUTION

Moved: Cr Quentin Davies Seconded: Cr Julie Flockart

That the Minutes of the Great Eastern Country Zone Executive Committee meeting held Thursday 11 February 2021 be endorsed.

CARRIED

Minutes Great Eastern Country Zone – 22 February 2021 7 | P a g e

5.4 Business Arising from the Minutes of the Great Eastern Country Zone Executive Committee Meeting Tuesday 11 February 2021

5.4.1 Exec Item 5.5.3 – Covid-19 The Shire of Wyalkatchem raised concerns with the lack of direction provided to Wheatbelt communities during the recent COVID-190 lockdown of the Perth, Peel and South West regions.

Many Wheatbelt residents had spent time in the Perth, Peel and South West regions and then returned to the Wheatbelt and there was very little information provided as to how Wheatbelt communities should handle the situation.

Zone Discussion Cr Davies voiced concerns at the lack of direction and associated risks issued to Wheatbelt communities in relation to the recent Covid-19 lockdown. It was noted events had taken place in the Wheatbelt during the two week lockdown period which may have put communities at risk due to lack of guidelines from the State government. Hon Mia Davies MLA shared with the Zone that these concerns have been raised with the Commissioner. The underlying response from the Commissioner being that the lockdown areas were decided on population density and individuals should ‘use common sense’ in their decision making. Cr Sachse commended WALGA for issuing timely information echoing State decisions. Going forward, Cr Sachse suggested the State need to offer guidance for future lockdowns directly related to regional communities.

NOTED

5.4.2 Exec Item 5.3 - Future Drought Funding

Background:

Future Drought Funding: - Discussion ensued on obtaining further information on this issue. Cr Sachse advised of the Federal Government National On-Farm Emergency Water Infrastructure Rebate Scheme, where it would be good for the State Government to provide additional funding to support this program. However State Government Minister Dave Kelly (DWER) has said that it needs to wait until the new 21/22 State budget. Also, the recent State Government announcement of $7.3 million infrastructure plan to upgrade and refurbish 70 community dams in the State's Wheatbelt and Great Southern regions and securing funding for 511 water efficiency rebates for WA dry region farmers was discussed.

In addition, the State Government has made a recent announcement on desalination https://www.mediastatements.wa.gov.au/Pages/McGowan/2021/02/Watersmart-Farms-funding-to- drive-on-farm-desalination.aspx by Minister Alannah MacTiernan, which is a great initiative and is the sort of investment in technology that is needed.

The meeting was advised that information from the Wheatbelt Development Commission is that the funding may be targeted at the Wheatbelt South and Great Southern regions due to their recent water related issues. The Executive Committee also suggested Rob Cossart, CEO of Wheatbelt Development Committee be invited to the next meeting to discuss this State Government funding initiative

The Great Eastern Country Zone Executive Committee resolved:

1. That the Hon Minister for Water, Dave Kelly be invited to discuss the National On-Farm Emergency Water Infrastructure Rebate Scheme and potential State Government funding 2. That Rob Cossart, CEO, Wheatbelt Development Commission be invited to present on the State Government's new $1.5 million Watersmart Farms project to research sustainable water supply options and optimise on-farm desalinisation technology to help build drought resilient WA farms

Minutes Great Eastern Country Zone – 22 February 2021 8 | P a g e

Due to the State Government entering caretaker mode the above speakers are unavailable for this meeting

RESOLUTION

Moved: Cr Stephen Strange Seconded: Cr Julie Flockart

That the Zone defer this item to the next meeting of the Great Eastern Country Zone on 27 April 2021

CARRIED

6. ZONE BUSINESS

6.1 Independent Review of Emergency Services Levy

Background

At the Wheatbelt East Regional Organisation of Councils (WEROC) Inc. Board Meeting held on Thursday 26 November 2020, a presentation was given by Mr. Darren Brown the Executive Officer of Bushfire Volunteers WA.

In his presentation, Mr. Brown highlighted the lack of transparency on behalf of the Department of Fire and Emergency Services (DFES) with regard to how the Emergency Services Levy (ESL) is expended.

Rebekah Burges, EO WEROC emailed the following;

The WEROC Inc. Board felt that the issues outlined by Mr. Brown (EO of Bushfire Volunteers WA) should be addressed at the Zone level as it impacts all Local Governments not just those that belong to WEROC. The Board resolved to ask that an independent review of the Emergency Services Levy be requested by WALGA on behalf of the Great Eastern Country Zone.

Comment The committee were advised that a full review of the ESL was undertaken by the Economic Regulation Authority in 2017. It would be appropriate to ask DFES for some further information about their progress with actioning the reviews’ recommendations.

DFES Commissioner Klemm will be attending the State Council Strategic Forum on 3 March which will provide an opportunity for State Council to discuss Emergency Management matters, including the ESL, with him.

The Zone could invite a representative from DFES to attend the April 2021 Zone meeting to present on the ESL, which will assist to gain a broader understanding of the current issues.

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RESOLUTION

Moved: Cr Ramesh Rajagopalan Seconded: Cr Rodney Forsyth

That the Great Eastern Country Zone invite a representative from DFES to present on the ESL and provide a broader understanding of the issues.

CARRIED

6. 2 Grass Roots Community Grants’ program

Background The CBH Group is Australia’s largest co-operative and a leader in the Australian grain industry, with operations extending along the value chain from grain storage, handling, transport, marketing and processing.

CBH offer a grants program which provides financial assistance to grain growing communities for projects which contribute to the health and vitality of their communities.

CBH’s ‘Grass Roots Community Grants ’ program is now open for applications, closing on Sunday 28 February.

Some key points on this round of the program:  Closes 28 February. Next round opens 1 August  Grants available for community-related events up (funding limit up to $5,000) and small scale infrastructure projects (funding limit up to $20,000)  One application per round per organisation  Applications take approx. 6 weeks to assess from closing date and are assessed by a committee made up of growers (Growers’ Advisory Council (GAC) members), regional and HO employees.  We have a total of $150,000 this round to allocate to events/projects

Is your proposal right for CBH ? Applications are assessed on the following criteria:  Located within a core grain growing community in WA  Fit with CBH's purpose, values and behaviour (please review our website for what we do not fund)  Contribute to the vitality, development, well being and/or safety of grain growing regions  Promote a positive image of agricultural industry and as an employer  Have value, relevance and credibility to our growers, customers, CBH and/or its employees  Promote the development of future community and industry leaders

Any questions from community groups can be directed to: [email protected]

NOTED

6. 3 Wheatbelt Bushfire Volunteer Support

The Great Eastern Country Zone, Executive committee noted that many Wheatbelt volunteer fire fighters assisted in the recent fires.

Large numbers of volunteer fire fighters from the Wheatbelt have attended the Beverley, York, Wundowie, Red Gully and Wooroloo fires this summer. Also volunteers were called out to help fight a fire northwest of the Flying Fox Mine on the Kondinin /Dundas boundary area.

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This excellent response has undoubtedly helped minimize the spread of these fires, and the associated risk to personal injury and property damage.

NOTED

6. 4 Proposed Review of the Road Asset Preservation Model (APM)

By Ian Duncan, Executive Manager Infrastructure WALGA

Recommendation

That the Zone:

 Provide feedback to the WALGA Infrastructure Policy Team regarding a preferred advocacy approach to any review of the Road Asset Preservation Model (APM).

Executive Summary

 A Zone Council recommendation to review the Road Asset Preservation Model (APM) was referred to the Infrastructure Policy Team in December 2020. The Policy Team resolved to seek views from Zones before recommending the development of a formal State Council agenda paper.  This paper sets out options to guide the development of a Zone resolution.  The Asset Preservation Model was developed as a Commonwealth requirement for the distribution of Commonwealth Government road grants among Local Governments in an efficient and equitable manner, taking account of local asset preservation needs and costs. It is currently used to distribute a range of Federal and State Government grant funding allocations.  Despite being used to allocate large sums of public funding, operation of the APM is not well understood within the Local Government sector.  The APM is not readily accessible to Local Governments. Limited documentation and complexity means that more open access alone would not be helpful in achieving strong understanding of the processes that underpin the output.

 Complexity of the APM makes it difficult to predict the effects on funding allocations of changes to the model or input parameters.  This paper proposes five options that could be considered to address this issue, for WALGA to advocate to the Grants Commission.  The options are not mutually exclusive, and some could be combined as a staged approach.  The five options are: 1. Re-format and re-label the model, to improve its legibility for all users and make it available to the Local Government sector in a form that would enable stakeholders to understand it. 2. Review the parameters within the model, in order to increase the accuracy of road maintenance costs within the model. 3. Advocate to the Grants Commission to undertake a review of the cost regions and minimum standards to ensure that these appropriately reflect the costs faced by Local Government and the current development of the road network 4. Advocate to the Grants Commission to undertake an appropriately-resourced process to review and rebuild the road Asset Preservation Model. This new model should be as simple as possible while still delivering an equitable distribution of funding among Local

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Governments. Its variables and assumptions should be easily indefinable to model users, being clearly labelled and documented. 5. Accept the status quo with no further action

Background

A Zone Council recommendation to review the APM was referred to the Infrastructure Policy Team in December 2020. The Team resolved to seek feedback from the Zones as the matter had not been widely identified as an issue of concern.

The Asset Preservation Model was developed by Main Roads WA and Local Government representatives, to distribute the untied roads component of the Commonwealth Financial Assistance Grants between Local Governments.

The WA Local Government Grants Commission took over responsibility for distributing the identified Commonwealth road funds and undertook a comprehensive review of the Asset Preservation Model and modified and refined it. Application of the APM has since been broadened and it is now used to determine the distribution between Local Governments of a range of state and federal funding.

To assist Local Governments make decisions regarding preferred approaches to the use and development of the Asset Preservation Model a manual has been developed by WALGA describing the APM and how it functions. The manual can be viewed here.

Problem Statement

The Road Asset Preservation Model is used to allocate large sums of funding. Despite the importance of the model, it is not widely understood, due to its complexity and limited documentation. This results in a lack of transparency, risk of corporate memory loss, the risk of unfair or otherwise inappropriate allocations of funding, and the reputational risk due to funds distribution not being fully explainable and region allocations being subject to question.

Options

There are five options identified in the text below, and the table on the final page of this paper. Note that the options are not mutually exclusive and all or some of them could be recommended to be implemented in phased approach.

1. Advocate to the Grants Commission to re-format and re-label the APM, to improve its legibility for all users. A detailed record should also be made of the model’s parameters, and the process that was used for determining their values. 2. Advocate to the Grants Commission for a review of the various parameters contained within the APM, such as the array of annual maintenance costs for different asset types, road reconstruction frequencies and the components of reconstruction costs. This option would increase the accuracy of road maintenance costs within the model, although would not address the underlying problems of excessive complexity and a lack of transparency and predictability. 3. Advocate to the Grants Commission to undertake a review of the cost regions and minimum standards to ensure that these appropriately reflect the costs faced by Local Government and the current development of the road network. 4. Advocate to the Grants Commission to undertake an appropriately-resourced process to review and rebuild the APM. This new model should be as simple as possible while still delivering an equitable distribution of funding among Local Governments. Its variables and assumptions should be easily indefinable to model users, being clearly labelled and documented. 5. Retain Status quo.

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It should be noted that these are all advocacy positions. The Road Asset Preservation Model is controlled by the WA Local Government Grants Commission and any decisions regarding development of the model or use of a different approach would be made by the Commission. It must be noted that if Options 2, 3 or 4 are implemented, there is a risk of some Local Governments receiving a lower grant allocation. This risk may be mitigated by advocating for increased funding from the State or Federal Governments, although there is no guarantee that such funding would be forthcoming.

The current membership of the WA Local Government Grants Commission is:

 Chairperson — Hon Cr Fred Riebeling AM JP

 Deputy Chairperson — Mr Luke Stevens, Legal Counsel, DLGSC

 Metropolitan Member — Cr Deb Hamblin, Deputy Mayor, City of Rockingham

 Country Urban Member — Dr Wendy Giles, Councillor, City of Bunbury

 Country Rural Member — Cr Ian West, Shire of Irwin

 Deputy to the Deputy Chairperson — Ms Darrelle Merritt, A/Director - Strategic Initiatives, DLGSC

 Deputy Metropolitan Member — Vacant

 Deputy Country Urban Member — Cr Deborah Botica, City of Kalgoorlie-Boulder

 Deputy Country Rural Member — Cr Moira Girando, President, Shire of Coorow

Analysis of the Options

The options have varying levels of cost, effort and risk attached to them.

Changes to the APM would affect the funding allocation between Local Governments in ways that are difficult to predict, due to the complexity of the model. The total available funding is fixed, so an increase in one Local Government’s funding would necessarily reduce the level of funding available to others, unless additional funding can be secured.

There are also risks associated with no change being made to the APM. The model’s complexity and incomplete documentation and labelling creates a risk of corporate memory loss. There is also a reputational risk associated with large sums of money being allocated based on a model that is not well understood by the Local Government sector.

Comparatively simple and lower-cost changes can be made to the APM, under Options 1, 2 and 3. These options would address some of the concerns raised here, but do not address the underlying problems noted above.

Next Steps

Resolutions made by the Zones will guide the development of an agenda item for the next meeting of State Council, to provide WALGA with direction on the sector’s preference for its advocacy position regarding the Road Asset Preservation Model.

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Option 1 Option 2 Option 3 Option 4 Option 5

Reformat and label Review model cost Review cost regions/ Full model review Status quo parameters min. standards and rebuild

Advantages Improves operation of Improves link between Addresses concerns Opportunity to review Avoids conflict existing model. funding allocation and about inappropriate the model objectives. between Local road maintenance groupings of Local Governments over Helps retain corporate Improvement in costs. Governments. funds distribution. memory. transparency. Lowest short-term risk. Improves Opportunity to transparency. incorporate No direct cost. contemporary Low risk and cost, in modelling and user the short term. functionality. Disadvantages Does not address: May require some May require some If no material impact Does not address: additional resourcing. additional resourcing. on funds distribution,  questionable  questionable the rationale for the parameter values. Does not address Does not address parameter values. exercise may be  complexity and complexity and complexity and  complexity and questionable. transparency. transparency. transparency. transparency Would require Possible reduction in Likely reduction in  corporate memory additional resourcing. funding for some LGs. funding for some LGs. issues. Risks / Reputational risk, due Reputational risk, due Reputational risk, due Difficult to predict the Reputational risk, due Dependencies to funds distribution to funds distribution to funds distribution distribution of funds. to funds distribution not being fully not being fully not being fully not being fully A review may trigger explainable. explainable. explainable. explainable and disagreement between regional allocations Continued risk of Local Governments being subject to corporate memory over the distribution of question. loss. funds.

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The Grants Continued risk of Commission may not corporate memory agree to implement. loss. Effort / Cost Low-medium High Medium Very high None

Notes Assumes Option 1 also Mutually exclusive of Mutually exclusive of undertaken: reformat the other options or as the other five options. and labelling. an aspirational addition.

ZONE RESOLUTION

Moved: Cr Rodney Forsyth Seconded: Cr Wayne Della Bosca

That the Great Eastern Country Zone retain Status Quo (Option 5) and request further information to explain the current model at a future meeting.

CARRIED

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7. ZONE REPORTS

7.1 Zone President Report

Zone President Rhonda Cole is an apology for this meeting.

NIL

NOTED

7.2 Local Government Agricultural Freight Group Cr Julie Flockart

There has not been a meeting of the Wheatbelt Freight group, so there was no report for the February meeting.

NOTED

7.3 Wheatbelt District Emergency Management Committee By Cr Tony Sachse (Delegate)

The last Wheatbelt DEMC Meeting was on Wednesday, 21st October, the minutes of which were attached to the GECZ meeting 26/11/2020 report. The next Wheatbelt DEMC meeting is scheduled for Wednesday, 10th March 2021.

Although you will probably have seen the Department of Communities COVID-19 Welfare Centre Guide version V1.02_231220 (released 23rd December 2020) through your LEMC’s, I’ve attached it to this report for information purposes – Attachment 3

The Wheatbelt OASG met on 27th January, 2021 (Attachment 4) and there was also a special meeting on 1/02/2021 to discuss the Emergency State of WA Actions on the recent COVID-19 outbreak. The next meeting is scheduled for 23rd February 2021.

The Wheatbelt Human Services Managers Forum (WHSMF) Meeting met on Thursday, 19th November 2020 (Attachment 5). The Wheatbelt Education Engagement Plan (WEEP) Actions were discussed at length during the meeting (Attachment 6). The next WHSMF is on Thursday, 18th February, 2021.

RESOLUTION

Moved: Cr Geoff Waters Seconded: Cr Julie Flockart

That the Wheatbelt District Emergency Management Committee Report and attachments be received.

CARRIED Comment Cr Flockart commended Cr Sachse on his contribution to the Wheatbelt District Emergency Management Committee and thanked him for his time and efforts in bringing reports to the Great Eastern Country Zone.

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7.4 Wheatbelt Health MOU Group By Cr Glenice Batchelor

Cr Batchelor was an apology for this meeting.

NOTED

7.5 WALGA Roadwise

Cliff Simpson, WALGA Road Safety Advisor (Wheatbelt North), Infrastructure, informed the zone there was no report at this time, however he will provide a report to the next meeting.

NOTED

8. WESTERN AUSTRALIAN LOCAL GOVERNMENT ASSOCIATION (WALGA) BUSINESS

8.1 State Councillor Report Cr Stephen Strange

Cr Stephen Strange presented his State councillor report.

RESOLUTION

Moved: Cr Ramesh Rajagopalan Seconded: Cr Geoff Waters

That the State Councillor Report be received

Comment Cr Strange advised that there has been some comment in the sector relating to delays in finalising the 19/20 financial audit. The meeting noted that a number of Local Governments in the Zone expressed delays with the signing off on the audit. One Local Government was happy with the audit process.

RESOLVED

That WALGA note the Zone comments that some Local Governments have experienced delays with the finalization of the 19/20 financial year audits and enquire from the sector on their satisfaction or otherwise to the audit process.

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8.2 WALGA Status Report By Tony Brown, Executive Officer

BACKGROUND

Presenting the Status Report for February 2021 which contains WALGA’s responses to the resolutions of previous Zone Meetings.

GREAT EASTERN COUNTRY ZONE STATUS REPORT February 2021

Zone Agenda Item Zone Resolution WALGA Response Update WALGA Contact

Great Eastern C 2019 June 27 That the Zone request WALGA to advocate on In May 2019, the McGowan Government deferred a planned Ongoing Narelle Cant Zone Agenda Item 12.1 the impact of Government Regional Officer increase to GROH rents in 2019-20. The next increase of Executive Manager, Strategy, Government Regional Housing on retaining public sector professionals $30pw was due to come into effect 1 July 2019. Policy and Planning Officer Housing (Doctors, nurses, teachers) in the Great Eastern [email protected] Country Zone. https://www.mediastatements.wa.gov.au/Pages/McGowan/ 9213 2078 2019/05/McGowan-Government-temporarily-defers- increase-to-GROH-rents.aspx WALGA notes and includes the Zones Recommendation in its advocacy for GROH and greater service support for regional and remote Western Australian Local Governments, acknowledging the importance of this topic in the coming months.

WALGA has been advised by WAPOL and the relevant State Government agency who confirm the rental freeze to GROH properties will remain until the completion of the review of the GROH Tenant Rent Setting Framework. Further work has been done in strengthening the partnerships between WAPOL officers and key Local Government officers in specified areas of concerns.

Department of Communities modelling and draft ERC proposal has been elevated within the Department. The Director General has called for a working group to be established to include representatives from GROH, of which the TSRF review will be included.

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In July 2020 WALGA wrote to the Director General at the Department of Communities seeking a response to WALGA State Council July resolution:

That WALGA contact the Director General of the Department of Housing to: 1. Seek action and acknowledge the extra challenges in attracting and retaining public sector staff in remote and rural areas of the state 2. Immediately review and address the issue of insufficient GROH housing (and the high cost of subsidised rental) for public sector staff and actively seek and enter into Joint Venture arrangements with Councils to address the shortfall in accommodation 3. Request that the agencies be requested to engage with WALGA to seek a solution to the current short supply of GROH housing within all regions.

In August 2020, WALGA received a response from the Director General, Communities, which stated that the Department of Communities has diverted much of its resources towards the social and economic recovery of the State. Therefore work on the planned GROH review is placed on hold until the conclusion of the COVID-19 emergency period. It was acknowledged that GROH plays an important role in attracting and retaining staff in regional and remote communities. WALGA met with relevant staff from the Department of Communities on 21 August 2020 to further discuss the issue.

WALGA is meeting with the Department of Communities on 18 February to receive an update on GROH. Great Eastern C 2020 February 26 That the Great Eastern Country Zone requests State Council Resolution Ongoing Narelle Cant Zone Agenda Item 7.1 WALGA, in consultation with ALGA, to liaise with Executive Manager, Strategy, Federal Government the WA State Government Ministers for Water, That State Council endorse the recommendation from the Policy and Planning Drought Communities Agriculture and Environment to provide a Great Eastern Country Zone relating to the Federal [email protected] coordinated holistic response in respect to the Government Drought Communities Program. 9213 2078 ongoing drying climate issues and access to the • That the Great Eastern Country Zone requests Drought Communities Funding Program. WALGA, in consultation with ALGA, to liaise with the WA State Government Ministers for Water, Agriculture and Environment to provide a coordinated holistic response in respect to the ongoing drying climate

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issues and access to the Drought Communities Funding Program.

RESOLUTION 37.1/2020

WALGA has met with the WA Minister for Water Chief of Staff and is lobbying through both the State and ALGA for a third round of funding, bespoke to Western Australia.

WALGA has written to the Minister for Agriculture, Minister for Water and the Minister for Local Government on the issue, seeking their support to review the drought funding mechanisms for Western Australia. At the WALGA webinar on May 8th, the Minister for Agriculture committed to advocating to the Commonwealth in conjunction with WALGA.

On August 7 the WALGA Deputy President met with Senator Dean Smith as part of the advocacy approach, and WALGA is now writing to all Western Australian Federal Government members to also request additional funding for the National On-Farm Emergency Water Infrastructure Rebate Scheme.

WALGA has also met with Senator Brockman, and is also in discussion with Minister MacTiernans Chief of Staff on the issue.

Correspondance from Minister Littleproud received in October highlighted that the Regional Drought Resilience Planning Program details are still being worked through with the State Government, who are yet to commit to co-funding the program. WALGA is currently seeking an assurance from Minister MacTiernan that it will.

Great Eastern C 2018 November 29 That the Great Eastern Country Zone requests The Container Deposit Scheme was launched in October November 2020 Narelle Cant Zone Agenda Item 7.3 that: 2020. To date the Scheme has delivered over 200 refund Executive Manager, Strategy, Container Deposit Scheme points across WA. This will increase to the required 229 by Policy and Planning Locations 1 October 2021. [email protected] 1. All Local Governments be 9213 2078 guaranteed, as a minimum, one flexible refund point in their area. WALGA will continue to advocate for, as a minimum, one flexible refund point per Local Government area. WALGA has also raised with Government the definitions of flexible 2. A flexible access point should be refund points and how this is applied. The Environment defined as a refund point which, as a Minister has indicated the definitions will be reviewed in May minimum, is open 16 hours each two

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week period, including at least 8 hours 2021 and WALGA and other stakeholders will be consulted at weekends as part of the process.

The State Government provide appropriate funding for the refund points. Grt Eastern C 2020 25 June Zone Agenda 1. That WALGA advocate to the Federal On August 7 the WALGA Deputy President met with Senator Ongoing Narelle Cant Item Zone Comment Government to request additional funding Dean Smith as part of the advocacy approach, and WALGA Executive Manager, Strategy, for the National On-Farm Emergency is wrote to all Western Australian Federal Government Policy and Planning Water Infrastructure Rebate Scheme as members requesting additional funding for the National On- [email protected] the fund has been fully subscribed one Farm Emergency Water Infrastructure Rebate Scheme. 9213 2078 year into a three year program. 2. That WALGA advocate to the State Correspondance received from Minister Littleproud on Government to reinstate the Farm Water October 20 highlighted his announcement with Minister Pitt Rebate Scheme. on October 2 that a further $50m would be made available for the this financial year for the Scheme.

WALGA is continuing discussions with the State Government for the reinstating of the Farm Water Rebate Scheme.

Grt Eastern C 2020 25 June Zone Agenda That WALGA again raise the issue of lack of WALGA has met with the Executive Manager of Corporate November 2020 Narelle Cant Item 7.3 communication when power outages occur with Services DFES to discuss a funding application to the Executive Manager, Strategy, Telecommunications – the State Emergency Management Committee Commonwealth for application to the Commonwealth Ongoing Policy and Planning Minister Response (SEMC) and the Federal/State Government resilience improvement funding package. [email protected] politicians advising of the lack of response from It has several key pillars, namely: 9213 2078 Telstra on this issue and the extreme concern in 1. $7m for installing 2000 satellite dishes onto fire an emergency situation that this causes. stations 2. $18m for hardening the mobile phone network - stage 1 of $10m will be providing battery backup for towers and extending battery life – for those towers delivered in rounds 1 and 2 of the Mobile Black Spot Program. Also includes generators in some cases. - stage 2 will be a grants program for further hardening work 3. $10m for the expansion of mobile satellite communications capability - $1.7m for NBN Co to expand its fleet of Sky Muster trucks and 12 portable satellite FlyAway kits - $8.3m for competitive grants

WALGA is in discussion with DFES as to the priority elements that would constitute a WA funding bid to assist in resolving the telecommunications issue.

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This Item is the subject of an Item for Noting in the March 2021 State Council Agenda. Grt Eastern C 2 December 2020 State That: The Zones position was not included in the State Council February 2021 Tony Brown Council Agenda Item 5.1 1. Ongoing advocacy relating to the Review of resolution, however the Zones position on removing Executive Manager Local Government Act the Local Government Act 1995 be noted; and, political affiliations from Local Government will be pursued. Governance and Review Advocacy Paper – 2. The Advocacy Positions for a New Local Organisational Services Key Issues from Recent Government Act: Key issues from recent State Council Resolution 9213 2051 Inquiries into Local Inquiries into Local Government – be [email protected] Government endorsed. That WALGA: 1. Advise the Department of Mines Industry Regulation ZONE COMMENT and Safety (DMIRS) that the registration of Building Engineers in WA is supported. The Great Eastern Country Zone would like to 2. Request that DMIRS also consider the registration of highlight their opposition to a recommendation Electrical Engineers, Façade Engineers, Energy from the Local Government Act Review Panel in Assessors, Bush Fire Consultants, Access relation to Elected Members and Candidates consultants, Swimming pool companies, Patio having to declare any political affiliations. The installers and Demolition contractors. Zone believe that politics should not be involved 3. Request that DMIRS clarify that dilapidation reports in Local Government. may only be undertaken by Registered Engineers. 4. Provide this report to Department of Mines Industry Regulation and Safety as feedback on the Consultation Regulatory Impact Statement.

RESOLUTION 143.6/2020 CARRIED

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ZONE COMMENT

This is an opportunity for Member Councils to consider the response from WALGA in respect to the matters that were submitted at the previous Zone Meeting.

RESOLUTION

Moved: Cr Wayne Della Bosca Seconded: Cr Kellie Mortimore

That the Great Eastern Country Zone WALGA February 2021 Status Report be noted.

CARRIED

8.3 Review of WALGA State Council Agenda – Matters for Decision

Background

WALGA State Council meets five times each year and as part of the consultation process with Member Councils circulates the State Council Agenda for input through the Zone structure.

The full State Council Agenda can be found via link: State Council Agenda - February 2021

The Zone is able to provide comment or submit an alternative recommendation that is then presented to the State Council for consideration.

Matters for Decision

5.1 External Oversight and Intervention – Authorised Inquiries and Show Cause Notices

That WALGA: 1. Continues to advocate for the State Government to ensure that there is proper resourcing of the Department of Local Government, Sport and Cultural Industries to conduct timely inquiries and interventions when instigated under the provisions of the Local Government Act 1995; and 2. Requests the Minister for Local Government to: a. Engage with affected Local Governments in order to attempt to resolve identified issues, improve performance and achieve good governance before considering an intervention under Part 8 of the Local Government Act 1995; b. Provide written reasons prior to issuing any Show Cause Notices; c. Require regular progress reports to be provided to any Local Government that is the subject of any Authorised Inquiry; and d. Require that any Authorised Inquiry be conducted within a specified timeframe that may be extended with the approval of the Minister.

5.2 Cost of Revaluations

That WALGA advocate to the State Government for the equal distribution of valuation costs for properties where the Water Corporation, the Department of Fire and Emergency Services and the Local Government require the valuation.

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5.3 Eligibility of Slip On Fire Fighting Units for Local Government Grants Scheme Funding

That WALGA: 1. Supports the inclusion of capital costs of Slip On Fire Fighting Units including for Farmer Response Brigades (for use on private motor vehicles) on the Eligible List of the Local Governments Grants Scheme (LGGS). 2. Requests the Local Government Grants Scheme Working Group to include this matter on the Agenda of their next Meeting (expected March 2021). 3. Requests WALGA to work with the Local Government Grants Scheme Working Group to develop appropriate operational guidelines and procedures for the safe use of Slip On Fire Fighting Units funded in accordance with the LGGS. 4. Supports the update of the WALGA membership of the Local Government Grants Scheme Working Group to include one Local Government Elected Member and one Local Government Officer, with these appointments determined through the WALGA Selection Committee process.

RESOLUTION

Moved: Cr Stephen Strange Seconded: Cr Karin Day

That the Great Eastern Country Zone supports all Matters for Decision as listed above in the 3 March 2021State Council Agenda.

CARRIED

8.4 Review of WALGA State Council Agenda – Matters for Noting / Information

6.1 Local Government Car Parking Guideline – Western Australia 6.2 Submission – Draft Local Government Regulations Amendment (Employee Code of Conduct) Regulations 2020 6.3 Submission – Proposed Reportable Conduct Scheme for Western Australia 6.4 Submission – Draft State Planning Policy 4.2: Activity Centre 6.5 Submission – Registration of Builders (and Related Occupations) Reforms 6.6 Report Municipal Waste Advisory Council (MWAC)

8.5 Review of WALGA State Council Agenda – Organisational Reports

7.1 Key Activity Reports 7.1.1 Report on Key Activities, Commercial and Communications 7.1.2 Report on Key Activities, Governance and Organisational Services 7.1.3 Report on Key Activities, Infrastructure 7.1.4 Report on Key Activities, Strategy, Policy and Planning

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8.6 Review of WALGA State Council Agenda – Policy Forum Reports

7.2 Policy Forum Reports

7.2.1 Mayors/Presidents Policy Forum 7.2.2 Mining Community Policy Forum 7.2.3 Container Deposit Legislation Policy Forum 7.2.4 Economic Development Forum

RESOLUTION

Moved: Cr Julie Flockart Seconded: Cr Geoff Waters

That the Great Eastern Country Zone notes the following reports contained in the WALGA February 2021 State Council Agenda.

 Matters for Noting/Information;  Organisational Reports; and  Policy Forum Report

CARRIED

8.7 WALGA President’s Report

The WALGA President’s Report is attached to the Agenda. (Attachment 7)

RESOLUTION

Moved: Cr Kellie Mortimore Seconded: Cr Pippa DeLacey

That the Great Eastern Country Zone notes the WALGA President’s Report

CARRIED

9. MEMBERS OF PARLIAMENT Hon Mia Davies presented to the Zone and highlighted the importance of the upcoming State election for Wheatbelt communities.

10. AGENCY REPORTS

10.1 Department of Local Government, Sport and Cultural Industries

A representative was invited to the meeting to present on the recent regulations introduced:

 Elected Member Code of Conduct

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 Standards for CEO Recruitment, Performance Review and Termination  Employee Code of Conduct

The Department advised that the legislation staff were not available for this meeting, however they will organise webinars on the regulations in the future.

Jennifer Collins from the Wheatbelt office, provided a report for the meeting.

DLGSC Zone Update Feb 2021

NOTED

10.2 Wheatbelt Development Commission Mr Rob Cossart, Wheatbelt Development Commission CEO, will provided an update for the zone.

NOTED

10.3 Main Roads Western Australia

Mr Craig Manton provided an update to the Zone.

NOTED

10.4 Wheatbelt RDA

Mandy Walker, RDA Wheatbelt presented to the Zone. Report was attached with the Agenda (Attachment 8)

NOTED

11. EMERGING ISSUES

11.1 CEO Recruitment Standards

Mia Maxfield shared concerns on the Department of Local Government, Sport and Cultural Industries guidelines on CEO Recruitment Standards. The DLGSC have been advised and will be making corrections to the guidelines.

NOTED

11.2 Federal Government National On-Farm Emergency Water Infrastructure Rebate Scheme

Rob Cossart, CEO Wheatbelt Development Commission, will present at the next meeting of the Great Eastern Country Zone.

11.3 WALGA Transport and Roads Forum

The Zone was informed that the WALGA Transport and Roads Forum is now taking place on Friday 14 May, 2021 at Crown Perth.

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11.4 Rural Water Council Meeting

The Zone was informed that the Rural Water Council Meeting is now taking place on Friday 19 March, 2021 at 10am in Merredin. Attendance is encouraged.

12. URGENT BUSINESS

13. DATE, TIME AND PLACE OF NEXT MEETINGS

The next meeting of the Great Eastern Country Zone will be held in Merredin on Tuesday 27 April 2021, commencing at 9.30am.

14. CLOSURE

There being no further business the Chair declared the meeting closed at 12.02pm.

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WALGA Great Eastern Country Zone Meeting

Richard Burnell 22 February 2021 Agenda Topics

Telecommunications resilience improvement Strategy

Improve power network reliability, improve base station power resilience, provide fail over options To be achieved by: 1. DFES leveraging Commonwealth’s STAND project and advocate for expanded assistance 2. Enhance existing Mobile Black Spot Program integration 3. DFES collaborate with WALGA, Western Power, Telstra and DPIRD to develop alternate power sources, and funding 4. State Emergency Management Committee working group with power providers / Carriers / WALGA / Emergency Services Organisations Commonwealth Telecommunications Resilience Improvement (STAND Project)

1. $18m Mobile Black Spot Program round 1 & 2 battery upgrades 2. $ 7m Fixed Satellite services 3. $10m Portable satellite services 4. $ 2m Enhanced community information

Designed to support communities impacted by fire or cyclone, but providing emergency communications capability STAND 1 - MBSP battery upgrades WA has 206 towers funded through Rounds 1 & 2 Telstra submitted funding requests for all towers Canberra assessed and approved 108 – 8 in Great Eastern Zone (see map overleaf) Telstra will complete by June 30

Batteries with 12 hours being delivered to replace current 3-hour This won’t completely fix the problem, but will reduce comms loss for those limited communities. Unsuccessful application

Successful upgrade application

Round 1 Towers Battery & 2 (Est) Upgrade Towers Bruce Rock 7 1 1 Cunderdin 6 1 1 Dowerin 3 1 1 Kellerberrin 8 Kondinin 7 Koorda 6 Merredin 17 Mt Marshall 16 1 1 Mukinbudin 6 Narembeen 13 1 1 Nungarin 8 2 1 Tammin 4 1 1 Trayning 3 1 Westonia 14 1 Wyalkatchem 2 Yilgarn 30 3 1 TOTAL 150 13 8 8.7% 5.3% STAND BATTERY STAND Western Western Funded - Operato upgraded Rank_Bus MBSP ID Location Shire WALGA Zone BACKUP upgrade Power Power Stage 1 r battery hfire Risk Outages Outages HOURS target date Life 2-6 HRS >6 HRS MBSP-WA-089 Nungarin NO Telstra Nungarin Great Eastern 3 120 MBSP-WA-058 Kununoppin NO Telstra Trayning Great Eastern 3 68 MBSP-WA-018-2 Warralakin NO Telstra Westonia Great Eastern 3 161 MBSP2-WA-008 Bullfinch NO Telstra Yilgarn Great Eastern 3 136 46.6 35.8 MBSP-WA-047 Great Eastern Hwyy, Btw NO Telstra Yilgarn Great Eastern 3 136 46.6 35.8 MBSP2-WA-004 Ardath YES Telstra Bruce Rock Great Eastern 3 12 June 30, 2021 41 MBSP-WA-113 Ucarty YES Telstra Cunderdin Great Eastern 3 12 June 30, 2021 18 31 21.8 MBSP2-WA-034 Manmanning YES Telstra Dowerin Great Eastern 4 12 June 30, 2021 52 29 22 MBSP-WA-005 Beacon YES Telstra Mount Marshall Great Eastern 3 12 June 30, 2021 151 27.2 23.6 MBSP-WA-014 Cramphorne, Burracopp YES Telstra Narembeen Great Eastern 3 12 June 30, 2021 67 26.2 25.2 MBSP-WA-036 Elabbin YES Telstra Nungarin Great Eastern 3 12 June 30, 2021 120 MBSP2-WA-062 South Yelbini YES Telstra Tammin Great Eastern 3 12 June 30, 2021 24 12.2 10.8 MBSP-WA-046 Bodallin YES Vodafone Yilgarn Great Eastern 1 12 June 30, 2021 136 46.6 35.8 STAND 4 - Fixed satellite services 370 unit allocation (24% of national total). Pilot sites under evaluation. Submissions for sites in all LGAs by mid-April DFES will then liaise with NBN and lodge the applications by April 30. Again – does not fix the problems but does allow you to expand the resilience for your Shire, and make some improvement Shire of Dandaragan Beekeepers Reserve fire - volunteers used the service which provided them with free comms and internet access Community groups that use the Recreation Centres using the service reducing their costs Comms being maintained even during power failures with UPS Visitors able to access free WiFi service STRATEGY 2 - MBSP planning Round 5a submissions made for additional black spot treatments. 15 applications made by Telstra, Optus and Field Solutions Group for consideration – none from Great Eastern Zone. DFES now invited on governance. STRATEGY 3 – Alternate power sources Joined WALGA to meet with Western Power to understand power issues End of line farming solution to provide solar powered solution rather than replace poles and wire now reality We proposed the design of a smaller unit suitable for mobile network base stations – Western Power supportive Proposal will be reviewed with Telstra with a view to co-design, run a trial, and if successful, prepare funding submission for 2022/23 Budget (Telstra/State/Federal) STRATEGY 3 – Alternate power sources Generator connection proposal. Not supported by Telstra which cites existing technical support capability and provision of mobile generators where power outage will be extended. Wyalkatchem sought generator solution which required co- funding and installation of a remote control system. Summary No silver bullet STAND project provides opportunity for some quick relief – albeit limited Power resilience is key – solar affordable option being progressed Thank You

WEROC Inc. Board Meeting MINUTES

Monday 22 February 2021

Kellerberrin Recreation and Leisure Centre Connelly Street Kellerberrin. Commencing at 1.00pm

WEROC Inc. | Incorporating the Shires of Bruce Rock, Kellerberrin, Merredin, Tammin, Westonia and Yilgarn A PO Box 5, MECKERING WA 6405 E [email protected] M 0428 871 202 W www.weroc.com.au WEROC Inc. Board Meeting Monday 22 February 2021 - Minutes

CONTENTS 1. OPENING AND ANNOUNCEMENTS...... 3 2. RECORD OF ATTENDANCE AND APOLOGIES ...... 3 2.1 Attendance ...... 3 2.2 Apologies ...... 3 2.3 Guests ...... 3 3. DECLARATIONS OF INTEREST ...... 4 4. PRESENTATIONS ...... 4 4.1 Mr. Rob Cossart, Chief Executive Officer, and Mr. Grant Arthur, Director Regional Services, Wheatbelt Development Commission, 1.00pm ...... 4 4.2 Ms. Emma Horsefield, Safety Program Manager, LGIS, 1.40pm – Late Apology..... 5 4.3 Mr. John Gibbons, Chief Executive Officer Skyworks WA and Ms. Colette Gibbons, Director, Skyworks WA, 2.20pm ...... 5 5. MINUTES OF MEETINGS ...... 6 5.1 Minutes of the WEROC Inc. Board Meeting held on Thursday 26 November 2020 . 6 5.2 Business Arising – Status Report as of 10 February 2021 ...... 7 6. WEROC INC. FINANCE ...... 8 6.1 WEROC Inc. Financial Report as of 31 January 2021 ...... 8 6.2 Income & Expenditure...... 10 7. MATTERS FOR DECISION ...... 11 7.1 Tourism Product Development ...... 11 7.2 Collaborative Marketing – Central Wheatbelt Visitors Centre ...... 13 7.3 Wheatbelt Medical Student Immersion Program ...... 14 7.4 Westralia Granite Way Geopark ...... 17 7.5 Building Better Regions Fund – Letters of Support ...... 19 Shire of Merredin Multi-Stage CBD Redevelopment Project ...... 19 Shire of Kellerberrin Swimming Pool Redevelopment ...... 20 7.6 WEROC Inc. Strategic Projects Status Report & Next Steps ...... 20 7.7 Discussion and Decisions Arising from the Presentation by Mr. Grant Arthur and Mr. Rob Cossart 23 7.8 Discussion and Decisions Arising from the Presentation by Ms. Emma Horsefield 23 7.9 Discussion and Decisions Arising from the Presentation by Mr. John Gibbons and Ms. Colette Gibbons, Skyworks WA ...... 24 8. EMERGING ISSUES ...... 24 8.1 Ranger Service Delivery ...... 24 9. OTHER MATTERS (FOR NOTING) ...... 25 9.1 Update on the Proposed New Standard for Records Management ...... 25 9.2 Telecommunications Update ...... 26 9.3 Update on Stage 5 of the Public Health Act ...... 27 9.4 Dowerin Do-Over Regional Conference ...... 27 10. FUTURE MEETINGS ...... 27 11. CLOSURE ...... 28

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WEROC Inc. Wheatbelt East Regional Organisation of Councils Inc. Shires of Bruce Rock, Kellerberrin, Merredin, Tammin, Westonia, Yilgarn Minutes of the Board Meeting held at the Kellerberrin Recreation and Leisure Centre on Monday 22 February 2021 commencing at 1.00pm.

MINUTES 1. OPENING AND ANNOUNCEMENTS Mr. Ram Rajagopalan as Chair of WEROC Inc. welcomed Members of the Board and opened the meeting at 1.00pm. 2. RECORD OF ATTENDANCE AND APOLOGIES 2.1 Attendance Mr. Ram Rajagopalan (Chair) Mr. Rod Forsyth (Deputy Chair) Mr. Peter Clarke Mr. Jamie Criddle Mr. Mark Dacombe Ms. Karin Day Mr. Wayne Della Bosca Ms. Julie Flockart Mr. Michael Greenwood Mr. Neville Hale Mr. Darren Mollenoyux

Ms. Rebekah Burges, Executive Officer 2.2 Apologies Ms. Emma Horsefield, Safety Program Manager, LGIS Mr. Raymond Griffiths 2.3 Guests Mr. Bryan Close, Deputy President Shire of Yilgarn Mr. Lenin Pervan, Deputy Chief Executive Officer, Shire of Kellerberrin Mr. Rob Cossart, Chief Executive Officer, Wheatbelt Development Commission (joined the meeting at 1.00pm and left the meeting at 1.25pm) Mr. Grant Arthur, Director Regional Services, Wheatbelt Development Commission (joined the meeting at 1.00pm and left the meeting at 1.25pm)

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WEROC Inc. Board Meeting Monday 22 February 2021 - Minutes

Mr. John Gibbons, Chief Executive Officer, Skyworks WA (joined the meeting at 1.40pm and left the meeting at 2.20pm) Ms. Colette Gibbons, Director, Skyworks WA (joined the meeting at 1.40pm and left the meeting at 2.20pm) 3. DECLARATIONS OF INTEREST As per Clause 42 of the Associations Incorporation Act 2015, “a member of the management committee of an incorporated association who has a material personal interest in a matter being considered at a management committee meeting must, as soon as the member becomes aware of the interest, disclose the nature and extent of the interest to the management committee”. Name Agenda Item / Initiative Disclosure Ms. Rebekah Burges Item 7.1 Tourism Product 150 Square Strategic Solutions, with Development whom Ms. Burges is an Associate, have provided a comparative quote for services.

4. PRESENTATIONS 4.1 Mr. Rob Cossart, Chief Executive Officer, and Mr. Grant Arthur, Director Regional Services, Wheatbelt Development Commission, 1.00pm At the WEROC Inc. Board Meeting held on 26 November 2020, under agenda item 7.2 – Regional Waste Management, a proposal to update the WEROC Strategic Waste Management Plan was presented to the Board for their consideration. During the discussion, Ms. Glenice Batchelor (proxy for Mr. Neville Hale) advised the Board that the Wheatbelt Development Commission had recently completed a report into a waste disposal facility in Tammin. With this information considered the Board resolved as follows: RESOLUTION: Moved: Mr. Rod Forsyth Seconded: Ms. Julie Flockart That the Executive Officer invite Mr. Rob Cossart, CEO of the Wheatbelt Development Commission to present on the Tammin Waste Disposal Report at the February meeting of WEROC Inc. CARRIED Mr. Rob Cossart and Mr. Grant Arthur have been invited to present to the Board on the outcomes and recommendations of the Tammin waste disposal facility report. Comments from the Meeting • Mr. Arthur advised that the Wheatbelt Development Commission first started looking at potential sites outside the Avon Valley for a facility capable of handling waste from Perth, around six years ago. • The criteria for the site were somewhere close to rail, power and the highway and not too far to carry waste from Perth. • Three potential sites have been identified in Tammin. The Shire of Tammin is now undertaking an assessment of the suitability of these sites before commencing discussion with landowners. • The approximate size of the site is 500ha. • The aim of the work they are undertaking is to have a site identified and ready for a developer in 5 to 10 years’ time. It may be possible for the site to be developed for both Perth and regional waste. • Sites have also been identified in the Shire of Kellerberrin. • Mr. Arthur advised that other regional groupings of Wheatbelt Shires are undertaking waste management planning initiatives, including 4WDROC and NEWROC, and that it would be worthwhile 4 | P a g e

WEROC Inc. Board Meeting Monday 22 February 2021 - Minutes

having a discussion with them to learn about the process they have undertaken and their learnings from it. • Mr. Cossart suggested that WEROC Inc. talk with the Department of Water and Environmental Regulation to understand what other regional areas are doing and to enquire about resources and funding that might be available to support the development of a regional waste facility. Mr. Arthur and Mr. Cossart left the meeting at 1.25pm and did not return. 4.2 Ms. Emma Horsefield, Safety Program Manager, LGIS, 1.40pm – Late Apology Attachment 1: Elected Member and CEO Briefing February 2021 At the WEROC Inc. Board Meeting held on 26 November 2020, under agenda item 8.1 – Emerging Issues, the new Work Health and Safety (WHS) legislation was discussed, and the Board resolved to invite a representative from LGIS to provide Members with an overview of the legislation and the implications for Local Governments: RESOLUTION: Moved: Mr. Raymond Griffiths Seconded: Mr. Darren Mollenoyux That the Executive Officer invite LGIS to present at the February meeting of WEROC Inc., on the WHS legislation, what it means for Local Government and what they need to do to ensure compliance. CARRIED The Executive Officer extended an invitation to Ms. Emma Horsefield, Safety Program Manager with LGIS. Ms. Horsefield was one of the presenters at a WHS and Local Government Webinar held on 19 November 2020 and provided a combination of strategic and operational advice and guidance to ensure that Local Governments are prepared for the new Workplace Health and Safety Bill 2019 which is anticipated to become law in 2021. Executive Officer Comment: On Sunday 21 February 2021, Ms. Horsefield contacted the Executive Officer to advise that she was no longer able to attend the meeting due to illness. Ms. Horsefield extended her deepest apologies and asked that if Members had any specific questions that they would like addressed, that these be emailed to her after the meeting for a response. Comments from the Meeting • Mr. Darren Mollenoyux suggested that LGIS be approached with a request for additional support through the Regional Risk Coordinator, to assist Local Governments in adhering to legislative changes. • Mr. Peter Clarke advised that the Shire of Yilgarn is already receiving assistance with additional policies. 4.3 Mr. John Gibbons, Chief Executive Officer Skyworks WA and Ms. Colette Gibbons, Director, Skyworks WA, 2.20pm Following a presentation from Mr. Marcus Falconer, CEO Australia’s Golden Outback, at the WEROC Inc. Board Meeting held on Thursday 27 August 2020, tourism product development and co-operative marketing opportunities were discussed, and the Board resolved as follows: RESOLUTION: Moved: Mr. Rod Forsyth Seconded: Mr. Peter Clarke That: 1. The Executive Officer contact Skyworks WA to enquire about their services and costing. 2. WEROC Inc. will await the outcome of its application to the Regional Economic Development grants scheme before progressing with a tourism strategy. At the WEROC Inc. Board Meeting held on 26 November 2020, the Executive Officer presented an overview of the services offered by Skyworks WA and indicative costing for the development of a collaborative advertising

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WEROC Inc. Board Meeting Monday 22 February 2021 - Minutes campaign. In response, the Board resolved to invite Skyworks WA to present at the February meeting of WEROC Inc.: RESOLUTION: Moved: Ms. Julie Flockart Seconded: Mr. Rod Forsyth That the Executive Officer invite Skyworks WA to present at the February meeting of the WEROC Inc. Board. CARRIED The Executive Officer has asked Skyworks WA CEO, Mr. John Gibbons and Director, Ms. Collette Gibbons to provide the Board with the following detail: 1) How a collaboration across six Member Shire’s might work; 2) If they are able to incorporate existing images/footage supplied by the Shires, to save on the production of new material; 3) How many sites could be featured in a 30 second ad; and 4) What the process is to develop a tagline/call to action. Comments from the Meeting: • Skyworks advised that the steps in determining how to proceed are as follows: 1. Consider who the target audience is – age, where do they live, viewing habits, etc. 2. Decide on format – television or internet. 3. Confirm approximate length of video – maximum length of a television ad is 29 seconds, if producing for social media/internet the length is unlimited. 4. Confirm timeframe for delivery – Night skies are best between April and October; Wildflowers are best in July to September. • Skyworks recommend that for a collaboration across the WEROC Shires it would be best to focus on the subject matter rather than being site specific. For WEROC the subject matter would likely be granite outcrops, salt lakes, stars, wildflowers, and farmland. The exact focus would be determined through a story board. • In a 29 second television advertisement they can incorporate 12-14 sites. • Existing images and video footage cannot be incorporated into a new production due to quality and copyright issues. Mr. and Ms. Gibbons left the meeting at 2.20pm and did not return. 5. MINUTES OF MEETINGS 5.1 Minutes of the WEROC Inc. Board Meeting held on Thursday 26 November 2020 Minutes of the WEROC Inc. Board Meeting held in Merredin on Thursday 26 November 2020 have previously been circulated. Recommendation: That the Minutes of the WEROC Inc. Meeting held Thursday 26 November 2020 be confirmed as a true and correct record.

RESOLUTION: Moved: Mr. Rod Forsyth Seconded: Ms. Karin Day That the Minutes of the WEROC Inc. Meeting held Thursday 26 November 2020 be confirmed as a true and correct record. CARRIED

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WEROC Inc. Board Meeting Monday 22 February 2021 - Minutes

5.2 Business Arising – Status Report as of 10 February 2021 Actions Arising from the WEROC Inc. Board Meeting held on 26 November 2020. Agenda Item Action(s) Status 7.1 – Collaborative Invite Skyworks WA to present at the Mr. John and Mrs. Collette Gibbons Advertising Campaign February meeting of the WEROC Inc. from Skyworks WA will present at the Board WEROC Inc. Board Meeting to be held on 22 February 2021. 7.2 – Regional Waste Invite Mr. Rob Cossart, CEO of the Mr. Rob Cossart and Mr. Grant Arthur Management Wheatbelt Development will present at the WEROC Inc. Board Commission to present on the Meeting to be held on 22 February Tammin Waste Disposal Report at 2021. the February meeting of WEROC Inc. 7.4 – Wheatbelt Medical Advise the WMSIP Steering On Monday 30 November 2020, the Student Immersion Committee that the WEROC Inc. Executive Officer emailed Ms. Betony Program (WMSIP) Board feel strongly that the program Dawson, Project Coordinator at Rural needs to look at opportunities to Health West, providing the feedback expand into other communities and from the WEROC Inc. Board regarding that they would like to see the the removal of UWA from the terms University of Western Australia of reference. Ms. Dawson responded included in the Terms of Reference. on the same day to advise that the matter will be put on the agenda of the Steering Committee when they next meet at the conclusion of the 2021 program. Ms. Dawson also extended an invitation to meet with her and her Manager, Ms. Zeta Welch, to discuss the matter further. The Executive Officer and WEROC Inc. Chair, Mr. Ram Rajagopalan met with Ms. Dawson and Ms. Welch on 10 December 2020. Additional detail is provided under Agenda item 7.3. 7.5 – Westralia Granite Contact Mr. Alan Briggs to advise that On 30 November 2020, the Executive Way Geopark WEROC Inc. are interested in the Officer contacted Mr. Briggs via email Geoparks concept but would like an requesting an update on the other update on the progress of his existing Geoparks projects that he and his projects before discussing any further colleagues are working toward. action. Additional detail is provided under Agenda item 7.4. 7.7 – Discussion & Write to Mr. Tony Brown, Executive The Executive Officer emailed Mr. Decisions Arising from the Officer of the Great Eastern Country Tony Brown on 8 December 2020 presentation by Mr. Zone (GECZ) asking that an requesting that a review of the ESL be Darren Brown independent review of the discussed at the GECZ meeting to be Emergency Services Levy be held on 22 February 2021. Mr. Brown requested by WALGA on behalf of responded on the same day to advise the GECZ. that the matter would be included on the GECZ agenda for the February meeting. The Executive Officer

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WEROC Inc. Board Meeting Monday 22 February 2021 - Minutes

contacted Mr. Darren Brown, via email, on 27 November 2020 requesting a copy of the PowerPoint presentation delivered to the Board at the November meeting. A follow up email was sent on 10 February 2021. No response has been received. 8.1 Changes to WHS Invite LGIS to present at the February Ms. Emma Horsefield, Safety Legislation meeting of WEROC Inc. Program Manager, LGIS will present at the WEROC Inc. Board Meeting to be held on 22 February 2021.

Recommendation: That the status report as of 10 February 2021 be received.

RESOLUTION: Moved: Mr. Jamie Criddle Seconded: Mr. Wayne Della Bosca That the status report as of 10 February 2021 be received. CARRIED 6. WEROC INC. FINANCE 6.1 WEROC Inc. Financial Report as of 31 January 2021 Author: Rebekah Burges, Executive Officer Disclosure of Interest: No interest to disclose Date: 1 February 2021 Attachments: Nil Voting Requirement: Simple Majority At the WEROC Inc. Board Meeting held on 28 May 2020 the budget for the financial year commencing 1 July 2020 and ending 30 June 2021 was adopted. The WEROC Inc. Budget 2020-21 is used as the basis for the financial report. An explanation for each of the notations on the financial report is provided below. Note 1 Annual Financial contributions paid by the Shire’s of Bruce Rock, Kellerberrin, Merredin, Tammin, Westonia and Yilgarn. The one-off joining fee associated with new members of $30,000 was also paid by the Shire of Tammin. Note 2 GST on the Annual Financial Contributions and new member fee. Note 3 GST Refund for Q4 BAS 2019-2020. Note 4 Executive Officer services for the months of July to December 2020. Note 5 Executive Officer travel to Board and WMSIP meetings. Note 6 Monthly subscription fee for Xero accounting software. Note 7 Payment to Audit Partners Australia for the audit of WEROC Inc. finances for the 2019-20 financial year.

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WEROC Inc. Board Meeting Monday 22 February 2021 - Minutes

Note 8 Includes payments to 150 Square for WEROC Inc. Strategic Planning, WALGA for Associate Membership and Australia’s Golden Outback for the co-operative digital marketing campaign in June 2020 and a wildflower print advertising campaign in September. Note 9 Payment to PWD for the redevelopment of the WEROC Inc. website. Note 10 Insurances for WEROC Inc. including workers compensation, Cyber insurance, Public and Products Liability, Associations and Officials Liability and Personal Accident – Volunteer Workers. Note 11 Payment to the ATO resulting from the Business Activity Statement for Q1 2020-21

WEROC Inc. ABN 28 416 957 824 1 July 2020 to 31 January 2021

Budget Actual to Notes 2020/2021 31/01/2021

INCOME 0501 General Subscriptions $60,000.00 $102,000.00 1 504.01 Consultancy & Project Reserve $0.00 $0.00 0575 Interest received $141.67 $64.09 584 Other Income $0.00 $0.00 GST Output Tax $6,000.00 $10,200.00 2 GST Refunds $5,771.24 $1,265.00 3

Total Receipts $71,912.91 $113,529.09

EXPENSES 1545 Bank Fees & Charges $0.00 $0.00 1661.01 WEROC Inc. Executive Services $30,450.00 $16,049.54 4 1661.02 Executive Officer Travel and Accommodation $2,162.40 $699.35 5 1661.03 WEROC Executive Officer Recruitment $0.00 $0.00 1687 WEROC Financial Services Accounting $795.40 $181.80 6 1687.03 WEROC Financial Services Audit $1,300.00 $879.95 7 1585 WEROC Consultant Expenses $40,000.00 $5,061.82 8 1850 WEROC Management of WEROC App & Website $6,860.00 $6,500.00 9 1801 WEROC Meeting Expenses $500.00 $0.00 1851 WEROC Insurance $5,056.67 $4,998.86 10 1852 WEROC Legal Expenses $2,000.00 $0.00 1853 WEROC Incorporation Expenses $0.00 $0.00 1930 WEROC Sundry $300.00 $0.00 3384 GST Input Tax $8,693.78 $3,237.17 ATO Payments $3,117.28 $3,064.00 11 Total Payments $101,235.53 $40,672.49 9 | P a g e

WEROC Inc. Board Meeting Monday 22 February 2021 - Minutes

Net Position -$29,322.62 $72,856.60 OPENING CASH 1 July $136,811.40 $143,177.70 CASH BALANCE $107,488.78 $216,034.30

Recommendation: That the WEROC Inc. financial report for the period 1 July 2020 to 31 January 2021, be received.

RESOLUTION: Moved: Ms. Karin Day Seconded: Mr. Darren Mollenoyux That the WEROC Inc. financial report for the period 1 July 2020 to 31 January 2021, be received. CARRIED 6.2 Income & Expenditure Author: Rebekah Burges, Executive Officer Disclosure of Interest: No interest to disclose Date: 1 February 2021 Attachments: Nil Voting Requirement: Simple Majority A summary of income and expenditure for the period 1 November 2020 to 31 January 2021 is provided below. Running Date Description Reference Credit Debit Gross Balance WEROC Inc. Transactions for the period 1 November 2020 to 31 January 2021 Opening Balance 183,045.98 0.00 183,045.98 0.00 Payment: Shire of 02 Nov 2020 INV-0006 46,200.00 0.00 229,245.98 46,200.00 Tammin Payment: Audit 09 Nov 2020 INV-0361 0.00 967.95 228,278.03 (967.95) Partners Australia Payment: 150 Square 09 Nov 2020 INV-0010 0.00 2,495.50 225,782.53 (2,495.50) Pty Ltd Activity 23 Nov 2020 Payment: ATO 0.00 3,064.00 222,718.53 (3,064.00) Statement Payment: PWD 27 Nov 2020 INV-20144 0.00 715.00 222,003.53 (715.00) Australia Westpac Interest 30 Nov 2020 8.37 0.00 222,011.90 8.37 received Payment: 150 Square 07 Dec 2020 INV-0013 0.00 2,979.00 219,032.90 (2,979.00) Pty Ltd Payment: 150 Square 28 Jan 2021 INV-0016 0.00 2,998.60 216,034.30 (2,998.60) Pty Ltd Total Westpac Community Solution One 46,208.37 13,220.05 216,034.30 32,988.32 Closing Balance 216,034.30 0.00 216,034.30 0.00 Total 46,208.37 13,220.05 32,988.32 32,988.32

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WEROC Inc. Board Meeting Monday 22 February 2021 - Minutes

Recommendation: That the WEROC Inc. summary of income and expenditure for the period 1 November 2020 to 31 January 2021 be received. That the Accounts Paid by WEROC Inc. for the period 1 November 2020 to 31 January 2021 totalling $13,220.05 be approved.

RESOLUTION: Moved: Mr. Neville Hale Seconded: Mr. Rod Forsyth That the WEROC Inc. summary of income and expenditure for the period 1 November 2020 to 31 January 2021 be received. That the Accounts Paid by WEROC Inc. for the period 1 November 2020 to 31 January 2021 totalling $13,220.05 be approved. CARRIED 7. MATTERS FOR DECISION 7.1 Tourism Product Development Author: Rebekah Burges, Executive Officer Disclosure of Interest: No interest to disclose Date: 19 February 2021 Attachments: Attachment 2. Letter from WDC regarding WEROC Inc.’s application to Round 3 of the Regional Economic Development grants program Consultation: Ms. Mandy Walker, Director Regional Development, RDA Wheatbelt Ms. Kim Hewson, Principal, Economic Transitions Financial Implications: One third of the total project cost would be $22,955.33 inc. GST Voting Requirement: Simple Majority Background: Under Priority Two of the WEROC Inc. Strategic Plan – Tourism Product Development – the following actions are identified: 1) Conduct an audit of physical and digital tourism assets across the WEROC region. 2) Undertake desktop research and consultation with regional tourism groups to better understand: - The existing tourism market; - Trends in tourism product development; and - Future target markets for visitors to the Eastern Wheatbelt. 3) Develop a list of priorities for investment inclusive of cost estimates and possible funding opportunities for new product development. In order to engage a consultant to undertake the above work, an application was submitted on 7 July 2020 to the Regional Economic Development (RED) grant program to undertake an “Activating Tourism in the Eastern Wheatbelt” project”. On 7 December 2020, the Executive Officer received, via email, a letter advising that the application to the RED grant program was unsuccessful. A copy of the letter is provided as an attachment to this meeting agenda. Verbal feedback on the application was provided by Ms. Kristen Twine, Regional Development Officer with the Wheatbelt Development Commission on 16 December 2020. The feedback is summarised below:

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1) The assessment panel felt that the project has merit and was particularly strong in addressing the COVID recovery criteria. 2) It was a very competitive round, with only 13 projects funded out of 51 applications. 3) The primary reason that the application was not successful was the competitiveness of the successful applications, which were able to demonstrate the potential to create a larger number of jobs, diversify industry and which had significant co-investment in the project. 4) Our project being a planning initiative was more about the possibility of creating jobs in future once the infrastructure priorities are identified, whereas other projects were already past the planning stage and could demonstrate immediate job creation potential. 5) It was suggested that WEROC consider undertaking the planning component and then looking to apply again in future when the priority projects have been identified. At the WEROC Inc. Board meeting held on 27 August 2020, it was resolved that WEROC would await the outcome of its application to the RED grant program before progressing any further with a tourism strategy: RESOLUTION: Moved: Mr. Rod Forsythe Seconded: Mr. Peter Clarke That: 1. The Executive Officer contact Skyworks WA to enquire about their services and costing. 2. WEROC Inc. will await the outcome of its application to the Regional Economic Development grants scheme before progressing with a tourism strategy. CARRIED As the outcome of the RED grant program application is now known it might be appropriate for the Board to consider the next steps. Executive Officer Comment: The Executive Officer contacted Ms. Kim Hewson, Principal at Economic Transitions to obtain a quote for the tourism product development planning initiative. Economic Transitions specialise in tourism sustainability and planning and have completed a range of tourism strategies for Local Governments and Tourism organisations in both the Goldfields and Wheatbelt (Projects | Economic Transitions). A quote and proposal were supplied by Economic Transitions on Thursday 18 February 2021. The total proposed cost is $68,866 inc. GST which includes an assets and signage audit of $35,000 inc. GST and a branding component of $4,400 inc. GST. The Executive Officer has contacted Ms. Mandy Walker, Director of Regional Development at RDA Wheatbelt to enquire as to the suitability of this project for the Community Investment Stream of Round 5 of the Building Better Regions Fund (BBRF). Ms. Walker advised that the project would fit within the guidelines for the Community Investments Stream, which is intended to fund new or expanded local events, strategic regional plans, or leadership and capability strengthening activities that provide economic and social benefits to regional and remote areas. Under the BBRF remoteness classification system, the majority of WEROC Local Governments are classified as “remote” (Merredin, Yilgarn, Westonia and Bruce Rock), which means that WEROC Inc. would need to contribute at least $1 for every $3 of funding requested. One third of the total project cost as per the Economic Transitions proposal, would equate to $22,955.33 inc. GST. Comments from the Meeting: • Concern was expressed over a ~$68,000 investment and the outcome being “just another report”. • The Shire of Yilgarn advised that they have just engaged Market Creations to develop a tourism marketing strategy but are still happy to be a part of the WEROC initiative. • The importance of local knowledge in developing the plan was emphasised.

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WEROC Inc. Board Meeting Monday 22 February 2021 - Minutes

• The Executive Officer tabled an alternative quote from 150 Square Strategic Solutions to undertake the tourism product development planning for a total of $10,320 + GST. The Executive Officer, Ms. Rebekah Burges declared an interest in the scope of works presented by 150 Square. Ms. Burges left the meeting at 2.44pm and returned at 2.48pm. Recommendation: That the Board: 1. Consider the quote from Economic Transitions and determine if they would like to proceed with any or all components of the proposal. 2. Determine whether they wish to proceed with an application under Round 5 of BBRF and if so, are willing to commit to funding at least one third of the total project cost.

RESOLUTION: Moved: Ms. Karin Day Seconded: Mr. Wayne Della Bosca That WEROC Inc.: 1. Accept the quote from 150 Square Strategic Solutions, as tabled at the meeting, for the quoted price of $10,320 + GST; and 2. Not proceed with an application to Round 5 of the Building Better Regions Fund. CARRIED 7.2 Collaborative Marketing – Central Wheatbelt Visitors Centre Author: Rebekah Burges, Executive Officer Disclosure of Interest: No interest to disclose Date: 12 February 2021 Attachments: Attachment 3: AGO/Wheatbelt Marketing Plan and Budget 2020/21 Consultation: Ms. Robyn McCarthy, Manager, Central Wheatbelt Visitors Centre Financial Implications: The cost to WEROC Inc. will be $302 inc. GST for a shared stand at the caravan and camping show and an additional $3,000 ex. GST for collaborative marketing campaigns. Voting Requirement: Simple Majority Background: Through its Memorandum of Understanding with the Central Wheatbelt Visitors Centre, WEROC Inc. has traditionally budgeted up to $3,000 per annum toward collaborative marketing campaigns. This would typically be used for six campaigns, including a $1,500 contribution toward a full page Central Wheatbelt advertisement in the Australia’s Golden Outback Holiday Planner. The Holiday Planner is not being reprinted in 2021 due to excess stock remaining from 2020. Executive Officer Comment: On Friday 18 December 2020, the Executive Officer received an email from Ms. Robyn McCarthy, Manager, Central Wheatbelt Visitor Centre (CWVC) requesting a contribution toward a display at the 2021 Perth Caravan and Camping Show. The Caravan and Camping Show, which will take place from 17 to 21 March 2021, is one of the key annual marketing initiatives for CWVC and provides and opportunity to interact with the prospective Perth visitor market. WEROC has contributed to a regional tourism display for the past ten years, alongside Roe Tourism, NEW Travel and Pioneer’s Pathway. The total cost of the 3m x 3m display will be $1,210 Inc. GST. Each of the aforementioned tourism partners are being requested to contribute $302 Inc. GST.

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WEROC Inc. Board Meeting Monday 22 February 2021 - Minutes

The CWVC staff usually attend the full five days of the show on behalf of WEROC, however due to current staff shortages this will not be possible in 2021. NEW Travel have offered to cover most days this year with other volunteers from the region attending on a roster basis. On Friday 12 February 2021, Ms. McCarthy sent a request, via email, to all WEROC Shires requesting volunteers to attend over the five days, with two shifts per day. On Friday 12 February 2021, Ms. McCarthy provided, via email, a copy of the proposed Australia’s Golden Outback/Wheatbelt Marketing Plan and Budget for the 2021 calendar year. There are currently five planned campaigns for the year. The Wheatbelt stand at the Perth Caravan and Camping show is separate from the marketing plan and budget. For the remainder of the 2020-21 financial year, WEROC Inc. are being asked to contribute $500 toward a collaborative advertisement in a Wheatbelt travel feature in the West Australian Newspaper and $500 toward an 11-week Curtin Radio campaign. Two additional campaigns are planned but the costs are not yet known. WEROC Inc. are budgeted to incur $2,000 for the additional campaigns within this financial year. Recommendation: That WEROC Inc.: 1) Contribute $302 Inc. GST toward a shared display at the 2021 Perth Caravan and Camping Show; 2) Contribute up to $3,000 toward collaborative marketing campaigns for the remainder of the 2020-21 Financial Year; and 3) Allocate $3,000 in the 2021-22 Budget for collaborative marketing.

RESOLUTION: Moved: Mr. Jamie Criddle Seconded: Mr. Rod Forsyth That WEROC Inc.: 1) Contribute $302 Inc. GST toward a shared display at the 2021 Perth Caravan and Camping Show; 2) Contribute up to $3,000 toward collaborative marketing campaigns for the remainder of the 2020-21 Financial Year; and 3) Allocate $3,000 in the 2021-22 Budget for collaborative marketing. CARRIED

7.3 Wheatbelt Medical Student Immersion Program Author: Rebekah Burges, Executive Officer Disclosure of Interest: No interest to disclose Date: 12 February 2021 Attachments: Attachment 4: Letter of Reference for the University of Notre Dame Australia’s 2021 Vice Chancellor Awards for Promoting Excellence in Learning and Teaching Attachment 5: Minutes of the WMSIP Planning Group meeting held on 10 December 2020 Attachment 6: Minutes of the WMSIP Planning Group meeting held on 14 January 2021 Attachment 7: Minutes of the WMSIP Planning Group meeting held on 28 January 2021 Attachment 8: DRAFT WMSIP Staff Information Pack 2021 Consultation: Ms. Betony Dawson, Project Coordinator, Rural Health West Voting Requirement: Simple Majority

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WEROC Inc. Board Meeting Monday 22 February 2021 - Minutes

Background: At the WEROC Inc. Board Meeting held on 26 November 2020, the Executive Officer presented the letter of agreement and proposed change to the Wheatbelt Medical Student Immersion Program Terms of Reference. The proposed amendment involves the removal of the University of Western Australia from the governance and membership. In response the Board resolved as follows: RESOLUTION: Moved: Ms. Karin Day Seconded: Mr. Raymond Griffiths That: 1) The WEROC Inc. Board commit to supporting the WMSIP program for a further three years and approve the signing of the letter of agreement by the WEROC Inc. Chair. 2) The Executive Officer advise the WMSIP Steering Committee that the WEROC Inc. Board feel strongly that the program needs to look at opportunities to expand into other communities (not necessarily confined to the Wheatbelt) and that they would like to see the University of Western Australia included in the Terms of Reference. CARRIED On Monday 30 November 2020, the Executive Officer wrote to Ms. Betony Dawson, Project Coordinator, Rural Health West, advising that the Board had resolved to support WMSIP for a further three years. An electronic copy of the signed letter of agreement was attached to this email. It was also advised that on the matter of the change to the Terms of Reference, the Board felt strongly that the program needs to look at opportunities to expand into other communities (not necessarily confined to the Wheatbelt) and that they would like to see the University of Western Australia (UWA) included within the governance and membership of WMSIP. In response to this email, Rural Health West extended an invitation to the WEROC Executive Officer and Chair to attend a meeting on 10 December 2020, with Ms. Dawson and her Manager Ms. Zeta Welch. Ms. Dawson and Ms. Welch advised that UWA had been approached several times about becoming a participant in the WMSIP initiative and had repeatedly declined. They suggested that at this stage, the best way to engage with medical students at UWA and students studying other health disciplines across all Universities, would be through the Rural Health Clubs. For the Board’s information, there are three Rural Health Club’s in Western Australia: 1. Curtin Rural Outreach Health Club (CROHC) for medical students studying at Curtin University. CROHC is relatively new, being formed in 2019. They are trialling a Rural High School Ambassador Program in 2021 which will involve medical students from rural areas, visiting their local high school and high schools in surrounding areas to promote the Curtin Medical School and health sciences. They also run a Rural High School Visit (RHSV) Program. 2. West Australian Allied Health Interested In Bush Experience (Waalhiibe) for allied health students across all Western Australian Universities. Waalhiibe is administered by Rural Health West and provides a range of activities aimed at exposing students to rural and remote areas. They facilitate a RHSV program, cultural awareness training, Indigenous Community Festival attendance, skills events and social events. 3. Students and Practitioners Interested iN Rural Practice, Health, Education Xetcetera (Spinrphex) for nursing, dental, oral health and medical students across all Western Australian Universities. Spinrphex is the oldest student Rural Health Club in Australia and has over 600 active members. They provide opportunities for members to assist rural communities through events including a two-day rural health camp, a Children’s Festival, multidisciplinary evenings and a one-day conference held jointly with Waalhiibe. Spinrphex is the only Rural Health Club that incorporates medical students from UWA. The Executive Officer sent an email to the President of Spinrphex on 27 January 2021, advising that WEROC would be interested in

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WEROC Inc. Board Meeting Monday 22 February 2021 - Minutes assisting them to bring some of their programs out to the Wheatbelt. To date a response has not been received. The Executive Officer contacted Rural Health West in their capacity as administrators for Waalhiibe, and as a conduit to all of the Rural Health Clubs in Western Australia, on 27 January 2021, asking if there were initiatives outside of WMSIP that WEROC Inc. could support with the aim to engage medical students from UWA. They advised that in addition to WMSIP, Rural Health West coordinate Wheatbelt weekend immersions. These weekend immersions run from Friday to Sunday and are targeted at bonded students from UWA, Curtin and Notre Dame. There are two immersion experiences taking place between April and June 2021, one in Narrogin and one in Northam, each with six students from across the three medical schools. The aim is to provide a community experience and get these students interested in applying for the Rural Clinical School and to consider doing their return of service in the Wheatbelt. Rural Health West has indicated that if these weekend immersions are successful there would be an opportunity for more to take place later in the year, in different Wheatbelt locations, and WEROC could potentially support the initiative. Executive Officer Comment: Since the WEROC Inc. Board meeting held on 26 November 2020, there have been four WMSIP Planning Group meetings and a staff orientation day for the 2021 WMSIP visit, hosted by Curtin University. The minutes of the following meetings are provided as an attachment: • WMSIP Planning Group Meeting held on 10 December 2020 • WMSIP Planning Group Meeting held on 14 January 2021 • WMSIP Planning Group Meeting held on 28 January 2021 A planning group meeting was also held on Thursday 11 February 2021 however, the minutes of this meeting were not available at the time of preparing this agenda. The next planning group meeting is scheduled for Thursday 25 February 2021. At the WMSIP Planning meeting held on 10 December 2020, it was questioned why WEROC was given a position on the Steering Committee and Planning Group, while the other Shires involved in the program were not represented. The background to WEROC’s involvement was explained to the group and it was suggested that to provide clarity over who the program partners are, and why they are involved, each would be invited to provide an overview of their organisation and their objectives for the program, at the WMSIP Staff Orientation Day. Information on each partner organisation will also be included in the WMSIP Information Pack for 2021. On Monday 18 January 2021, the Executive Officer attended the WMSIP Staff Orientation Day held at Curtin University and presented to the group on behalf of WEROC. On Thursday 28 January 2021, the Executive Officer received a request from Dr. Dylan Griffiths, Quality Assurance Manager at the University of Notre Dame, School of Medicine, to provide a letter of reference to support a nomination for the 2021 Vice Chancellor’s Awards for Promoting Excellence in Learning and Teaching. The nomination was for the team at the School of Medicine for their involvement in the Wheatbelt Medical Student Immersion Program. After consulting with the Chairs of the WEROC Inc. Board and CEO Committee, the Executive Officer advised the University that WEROC Inc. were happy to support their nomination. A copy of the letter of reference is provided as an attachment to this meetings agenda. Recommendation: That: 1. The information on the Wheatbelt Medical Student Immersion Program be noted; and 2. The Board ratify the provision of a letter of reference to support the nomination of the University of Notre Dame Australia’s, School of Medicine for the 2021 Vice Chancellor Awards for Promoting Excellence in Learning and Teaching.

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WEROC Inc. Board Meeting Monday 22 February 2021 - Minutes

RESOLUTION: Moved: Mr. Wayne Della Bosca Seconded: Ms. Karin Day That: 1. The information on the Wheatbelt Medical Student Immersion Program be noted; and 2. The Board ratify the provision of a letter of reference to support the nomination of the University of Notre Dame Australia’s, School of Medicine for the 2021 Vice Chancellor Awards for Promoting Excellence in Learning and Teaching CARRIED 7.4 Westralia Granite Way Geopark

Author: Rebekah Burges, Executive Officer Disclosure of Interest: No interest to disclose Date: 10 February 2021 Attachments: Attachment 9: Geoparks Briefing 8 December 2020 Attachment 10: Granite Way MoU January 2005 Consultation: Mr. Alan Briggs, President of Geoparks WA Voting Requirement: Simple Majority Background: Over the past five years, Mr. Alan Briggs, President of Geoparks WA, has been working with the Shire’s of Tammin, Kellerberrin, Bruce Rock and Quairading to research the possibility of establishing a Geopark in the Wheatbelt. The focus has been on revitalising the Granite Way scenic drive trail as a means to increase the number of tourists visiting the area. At the WEROC Inc. Board Meeting held on 27 August 2020, the concept was discussed, and it was resolved that: RESOLUTION: Moved: Mr. Raymond Griffiths Seconded: Mr. Wayne Della Bosca That Mr. Raymond Griffiths attend the meeting with Mr. Briggs scheduled for 22 September 2020, and report back to the Board. CARRIED On Friday 25 September 2020, the Executive Officer received an email from Mr. Briggs requesting the outcomes of any discussion about the Geopark concept with WEROC. The Executive Officer replied on the same day to advise Mr. Briggs that the concept had been discussed at the 27 August meeting of the WEROC Inc. Board but no decisions had been made as the Board were awaiting further information/feedback from the meeting scheduled for 22 September 2020. Mr. Briggs subsequently provided a summary of the meeting held on 22 September, which was provided to the WEROC Board as an attachment to the 26 November 2020 meeting agenda. At the 26 November meeting, the Board resolved: RESOLUTION: Moved: Mr. Raymond Griffiths Seconded: Mr. Darren Mollenoyux That the Executive Officer contact Mr. Alan Briggs and advise that WEROC Inc. are interested in the Geoparks concept but would like an update on the progress of his existing projects before discussing any further action. CARRIED Executive Officer Comment: On 30 November 2020, the Executive Officer sent the following email to Mr. Briggs:

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WEROC Inc. Board Meeting Monday 22 February 2021 - Minutes

Hi Alan, The Board of WEROC Inc. met last Thursday and discussed the Wheatbelt Geopark Proposal. The Board are interested in the concept but understand that you are involved in other aspiring geoparks in Western Australia and would like an update on how these are progressing before discussing any further action that WEROC Inc. might take. Specifically, we would appreciate if you could tell us of any major successes or milestones that have been achieved as well as barriers you might have faced and how these will/have been overcome to enable you to continue moving forward. We already have our full quota of guest speakers for the next WEROC Inc. Board Meeting (scheduled for 22 February 2021) so we would not be looking for a presentation, but if you were able to provide something brief in writing, along with an explanation of any specific action you would like WEROC Inc. to consider, I can include this as an agenda item for discussion. Kind Regards Rebekah Mr. Briggs did not respond to the Executive Officer directly, rather a group email was sent to the Community Development Officers and CEO’s of the Shires of Bruce Rock, Cunderdin, Tammin, Kellerberrin, Merredin and Quairading. The content of the email was as follows:

Good afternoon all, I have received feedback from two sources; WEROC and WDC. WEROC requested further information about the proposed aspiring geopark project. I have attached a briefing note written by my colleague Professor Ross Dowling that I have edited for our (Wheatbelt) purposes. See attached. I am optimistic this note will resolve any underlying conceptions about the geopark project. I have also received word from WDC that my grant application for digital and physical signage around the perimeter of the proposed geopark was unsuccessful. I have attached a copy of my earlier letter to you and a copy of WDC’s response. I have included (attached) additional information about geotrails and geoparks, and about Geoparks WA, for your information. I have also attached my earlier report that WDC sponsored for field work. I have also attached a copy of the outline for establishing a geopark. WEROC mentioned other regions expressing interest in establishing a geopark. See the briefing note for an indication of those regions. Meanwhile, Murchison Georegion has successfully launched itself and is nominating as an aspiring geopark. The Murchison has had the full support of the Mid West Development Commission. They produced a brochure outlining 21 geosites, opened a website and promoted an APP that contains details about their region. My original involvement in the Granite Way was via Tammin and an MOU between several shires (see attached). For the more complex geopark proposal, I suggest that an MOU be drafted for your review. I think it will clarify roles and commitments for each stakeholder in the aspiring granite way geopark. If you are ok with this approach, I will draft an MOU from a model I have previously used. I remain keen to assist you with establishing a geopark. For reference, China was the initial employer of geoparks from the 1970s, using them to reverse rural decline and stop the march of country people into cities. It worked (China News story). They now have

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very successful geoparks creating businesses and generating employment across the tourism service industry. The Wheatbelt has a city just 2-3 hours away for day-trippers and is an excellent place to stay overnight. I am sure the recent covid experience has filled the caravan parks in the Wheatbelt region. Geoparks are a means of keeping them coming. Thank you for your time. I look forward to hearing from you. Yours sincerely Dr Alan Briggs President, Geoparks WA Mob: 0429 914 051 The Geoparks briefing and previous Memorandum of Understanding mentioned in Mr. Briggs email are provided as attachments. The other documents mentioned have been previously circulated.

Recommendation: That WEROC Inc. request Mr. Alan Briggs draft a Memorandum of Understanding for consideration.

Comment from the Meeting: • Concern was raised that if Mr. Briggs were requested to prepare a Memorandum of Understanding he would have an expectation that WEROC Inc. was willing to commit to the Geopark concept. • There was no formal resolution on this matter. The Board have noted the information provided by Mr. Briggs and the Geopark concept will be reviewed within the context of the tourism product development initiative. 7.5 Building Better Regions Fund – Letters of Support Author: Rebekah Burges, Executive Officer Disclosure of Interest: No interest to disclose Date: 19 February 2021 Attachments: Attachment 11: Merredin Town Centre Concept Plan Attachment 12: Draft Letter of Support for the Shire of Merredin’s application under Round 5 of the Building Better Regions Fund Consultation: Mr. Mark Dacombe, CEO Shire of Merredin Ms. Codi Mullen, Personal Assistance to the CEO, Shire of Kellerberrin Voting Requirement: Simple Majority Shire of Merredin Multi-Stage CBD Redevelopment Project On Monday 15 February 2021, the Shire of Merredin CEO, Mr. Mark Dacombe wrote to the Executive Officer with a request for a letter of support from WEROC Inc. for an application to Round 5 of the Building Better Regions Fund. The Shire of Merredin is applying for funding to undertake Stage 1 of a multi-stage redevelopment of the Merredin central business district (CBD). Mr. Dacombe advised that the Shire have been working on plans for the revitalization of the CBD since at least 2008. The community was first engaged on the future design of the CBD in early 2009 and the initial concept plan was well received.

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WEROC Inc. Board Meeting Monday 22 February 2021 - Minutes

In the Shire of Merredin Strategic Community Plan 2012-2018, the revitalization of the CBD was identified as a very high priority. In 2017 the project was further developed within the context of the State Governments’ Regional Centers Growth planning initiative. Funding for the project did not eventuate and the Shire has undertaken less ambitious improvement over the years as budgets allowed. The CBD revitalization has again come into prominence through the Shire of Merredin’s recent community engagement and is identified as the top strategic project in the Shire’s draft Strategic Community Plan 2020- 2030, alongside economic development funding opportunities related to COVID-19 recovery. A such, the Shire now intends to vigorously pursue funding for a comprehensive CBD revitalization project. A copy of the project concept and draft letter of support have been provided as attachments to the meeting agenda. Shire of Kellerberrin Swimming Pool Redevelopment On Thursday 18 February 2021 Personal Assistant to the CEO at the Shire of Kellerberrin, Ms. Codi Mullen wrote to the Executive Officer with a request for a letter of support for the Shire of Kellerberrin’s application to Round 5 of the Building Better Regions Fund. Ms. Mullen advised that the project for which funding is being sought, is the redevelopment of the Kellerberrin Memorial Swimming Pool facilities. The redevelopment will include the replacement of the existing 33m lap pool with a 25m lap pool, upgrading the existing shallow pool facilities to incorporate a learn to swim pool, water play leisure pool with zero beach entry including disability access, and the development of recreational amenities including lawned picnic areas and a shaded barbeque facility. Recommendation: That WEROC Inc. provide letters of support for applications to Round 5 of the Building Better Regions fund for the Shire of Merredin’s CBD revitalisation project, and the Shire of Kellerberrin’s Swimming Pool Redevelopment.

RESOLUTION: Moved: Mr. Peter Clarke Seconded: Ms. Karin Day That WEROC Inc. provide letters of support for applications to Round 5 of the Building Better Regions fund for the Shire of Merredin’s CBD revitalisation project, and the Shire of Kellerberrin’s Swimming Pool Redevelopment. CARRIED 7.6 WEROC Inc. Strategic Projects Status Report & Next Steps Author: Rebekah Burges, Executive Officer Disclosure of Interest: No interest to disclose Date: 10 February 2021 Attachments: Nil Voting Requirement: Simple Majority Background: The WEROC Inc. Strategic Plan 2020, identifies five priorities and associated actions. An update on progress against the five strategic priorities is provided below and the next steps will be discussed. Priority Actions Progress Next Steps (For Discussion) Regional waste 1) Undertake a review of existing • A quote was provided by As per discussion management waste management service ASK Waste Management under agenda item delivery across the WEROC for the development of a 7.7 region including: revised WEROC Strategic Waste Management Plan 20 | P a g e

WEROC Inc. Board Meeting Monday 22 February 2021 - Minutes

• Local Government Waste and a feasibility study into Invite NEWROC to Management Plans; the establishment of a provide an • Waste management services regional landfill site. A update/overview and infrastructure; decision on this quote has of their Strategic • Recycling activities and been deferred until the Waste capabilities; Board have a better Management • Contract arrangements; and understanding of the initiative cost of delivery. Tammin Waste Disposal 2) Complete a cost-benefit report, which was recently analysis for ownership of a completed by the shared truck for municipal Wheatbelt Development waste and recycling collection. Commission 3) Develop a WEROC Waste • Mr. Grant Arthur and Mr. Management Plan. Rob Cossart from the Wheatbelt Development Commission have been invited to present to the WEROC Inc. Board on the Tammin Waste Disposal report. Tourism Product 1) Conduct an audit of physical • An application was As per discussion Development and digital tourism assets submitted on 7 July 2020 to under agenda item across the WEROC region. the Regional Economic 7.1 Development grant 2) Undertake desktop research and consultation with regional scheme to undertake an “Activating Tourism in the tourism groups to better understand: Eastern Wheatbelt” project”. This application - The existing tourism market; was unsuccessful. - Trends in tourism product development; and • A quote has been requested for a consultant - Future target markets for visitors to the Eastern to undertake a tourism Wheatbelt. asset audit and develop a tourism strategy for the 3) Develop a list of priorities for investment inclusive of cost Eastern Wheatbelt. estimates and possible funding opportunities for new product development. Local business • The CEO of the Wheatbelt 1) In partnership with the development Wheatbelt Business Network, Business Network Chambers of Commerce and presented a business Community Resource Centres, development program develop a targeted business proposal to the WEROC improvement program with a Inc. Board on 27 August focus on: 2020. It was decided that the timing was not right • Online reputational for a business management (e.g. how to development program and respond to negative reviews); the concept would be and revisited in mid-2021.

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• Improved frontline customer experience (both physical and digital). 2) Develop a project plan/business case to support an application for funding to implement the program. Digital 1) Establish partnerships to • WEROC Inc. have provided connectivity collaboratively address letters of support for the deficiencies in digital CRISP wireless application connectivity and capacity to the Regional across the Eastern Wheatbelt. Connectivity Program and Digital Farms Grants 2) Work with telecommunications providers Program. The application (e.g. Telstra, Optus, NBN Co.) to the Digital Farm Grants Program was successful to target improvements in and the project will fixed and mobile connectivity. include two WEROC 3) Lend support to existing Member Councils – initiatives that have the Tammin and Yilgarn. potential to improve digital • The Hon Melissa Price MP connectivity across the WEROC was asked to comment on region (e.g. Crisp wireless, WA support/funding available SuperNet). for digital connectivity initiatives. The Minister provided a written response which includes details of the Regional Connectivity Program, WA Grain belt Connectivity Program and the Mobile Blackspot Program. Ranger and 1) Complete a review of existing • An enquiry into the As per discussion regulatory ranger service delivery possibility of a regional under agenda item services solution arrangements and costing CESM for WEROC Inc. 8.1 across Member Councils Local Governments has been sent to the 2) Investigate avenues to fund and engage a Regional Department of Fire and Community Emergency Emergency Services and a Services Manager. response has been received advising that it is 3) Implement a ranger and not possible at this time. regulatory service solution for • Mr. Darren Brown, WEROC Member Councils. The Executive Officer of solution will include a provision Bushfire Volunteers WA to train additional Shire staff to was invited to present to support the ranger. the WEROC Inc. Board and as a result of his presentation WEROC has requested that the Great Eastern Country Zone

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consider a review of the Emergency Services Levy.

Recommendation: That the Strategic Projects status report be received and discussed.

RESOLUTION: Moved: Mr. Jamie Criddle Seconded: Mr. Wayne Della Bosca That the Strategic Projects status report be received. CARRIED 7.7 Discussion and Decisions Arising from the Presentation by Mr. Grant Arthur and Mr. Rob Cossart Author: Rebekah Burges, Executive Officer Disclosure of Interest: No interest to disclose Date: 10 February 2021 Attachments: Nil Voting Requirement: Simple Majority Executive Officer Comment: Following the presentation from Mr. Grant Arthur and Mr. Rob Cossart it may be appropriate for the WEROC Inc. Board to consider what, if any, further action is required on this matter. Recommendation: That the information as presented by Mr. Grant Arthur and Mr. Rob Cossart be considered, and the matter discussed.

RESOLUTION: Moved: Ms. Julie Flockart Seconded: Mr. Jamie Criddle That NEWROC be invited to the next meeting of the WEROC Inc. Board to provide an update on their waste management planning. CARRIED 7.8 Discussion and Decisions Arising from the Presentation by Ms. Emma Horsefield Author: Rebekah Burges, Executive Officer Disclosure of Interest: No interest to disclose Date: 10 February 2021 Attachments: Nil Voting Requirement: Simple Majority Executive Officer Comment: Following the presentation from Ms. Emma Horsefield the WEROC Inc. Board may like to consider what, if any, further action is required on this matter. Recommendation: That the information as presented by Ms. Emma Horsefield be considered, and the matter discussed.

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RESOLUTION: Moved: Mr. Darren Mollenoyux Seconded: Mr. Jamie Criddle That WEROC Inc. write to LGIS and request that consideration be given to providing an expanded service through the Regional Risk Coordinator, to assist Local Government’s in meeting the requirements under the new Work Health and Safety Legislation. CARRIED 7.9 Discussion and Decisions Arising from the Presentation by Mr. John Gibbons and Ms. Colette Gibbons, Skyworks WA Author: Rebekah Burges, Executive Officer Disclosure of Interest: No interest to disclose Date: 10 February 2021 Attachments: Nil Voting Requirement: Simple Majority Executive Officer Comment: Following the presentation from Mr. John and Ms. Colette Gibbons it may be appropriate for the WEROC Inc. Board to consider what, if any, further action is required on this matter. Recommendation: That the information as presented by Mr. John and Ms. Colette Gibbons be considered, and the matter discussed.

RESOLUTION: Moved: Mr. Rod Forsyth Seconded: Ms. Julie Flockart That the idea of a collaborative video marketing campaign be revisited upon the completion of the WEROC Inc. tourism product development planning initiative. CARRIED 8. EMERGING ISSUES 8.1 Ranger Service Delivery On Monday 15 February 2021, Shire of Merredin CEO Mr. Mark Dacombe contacted the Executive Officer via email, advising that the Shire of Merredin Ranger has resigned and will finish at the end of the week. Mr. Dacombe has proceeded to advertise the position as WA Ranger Services has advised that they do not have the resources to cover any interim period for the Shire. Mr. Dacombe has suggested that it would be timely for WEROC Inc. to undertake the actions identified under Priority Five of the WEROC Inc. Strategic Regional Plan to determine the viability of a WEROC Ranger Service. Recommendation: That the Executive Officer complete a desktop audit of existing ranger services and requirements across the WEROC Member Councils.

Comment from the meeting: • Mr. Mark Dacombe advised that the ranger in Merredin has left and he would like to see if there is any appetite to pursue a regional ranger service model. • Mr. Dacombe suggested that this might also be an opportunity to look again at a regional Community Emergency Services Manager (CESM).

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• Mr. Darren Mollenoyux advised that there was previously a regional ranger service, but the arrangement ceased due to the ranger being too busy in Merredin to service the other Shires and there being no backup when the one ranger went on holiday. • Mr. Mollenoyux advised that the possibility of two rangers to service the six Shires was explored but they could not make the numbers work at that time. Mr. Mollenoyux suggested that if the CESM position was incorporated it might make a shared service more feasible. RESOLUTION: Moved: Mr. Mark Dacombe Seconded: Mr. Darren Mollenoyux That the Executive Officer complete a desktop audit of existing ranger services and requirements across the WEROC Member Councils. CARRIED 9. OTHER MATTERS (FOR NOTING) 9.1 Update on the Proposed New Standard for Records Management Attachment 13: Consultation Draft SRC Standard for State Records Management Attachment 14: Consultation Draft Records Management Plan Template Attachment 15: Feedback on the Proposed New SRC Standard In 2019 records management consultants Information Enterprises Australia (IEA) undertook a review of four out of the five WEROC Inc. Member Councils’ recordkeeping policies and procedures. Subsequent to this review, the idea of a generic Record Keeping Plan which could be adapted for use by all WEROC Local Governments, was explored. A letter was sent to Mr. Damian Shepherd, Director State Records on 19 March 2020 requesting clarity on the new Information Management Framework, which was identified in the IEA report. A response was received on 24 March 2020, advising that the State Records Commission (SRC) would be undertaking a significant reform of the Standards for State record keeping throughout 2021. At the WEROC Inc. Board Meeting held on 30 April 2020 it was resolved as follows: RESOLUTION: Moved: Ms. Julie Flockhart Seconded: Mr. Raymond Griffiths That in light of the advice from the Director State Records, the engagement of IEA to develop any record keeping policies be put on hold until the new Standards for State Record Keeping are implemented. CARRIED On 11 November 2020, the State Records Office provided the following update in regard to the move toward a single Standard for Records Management: Earlier this year we sought your feedback on a proposed new, single Standard for Records Management and supporting tools. Feedback indicated overwhelming support for the approach; and your feedback has been essential in helping our team improve the proposed new Standard, Plan Template and Maturity Model further to support agencies. We’ve put together a summary of your feedback. Our team is now finishing the revision process using your feedback and plans to seek endorsement from the State Records Commission in late 2020. The new Standard and supporting framework would then be rolled-out in 2021 with guidance and support available for agencies. The draft standard for state records management, draft record management plan template and the summary of feedback received, are provided as attachments.

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WEROC Inc. Board Meeting Monday 22 February 2021 - Minutes

9.2 Telecommunications Update CRISP Wireless In November 2020, WEROC Inc. provided letters of support for the CRISP Wireless applications to the Australian Government’s Regional Connectivity Program and the State Governments, Digital Farm Grants Program. On Monday 8 February 2021, the Executive Officer contacted Ms. Maree Gooch for an update on these applications. Ms. Gooch advised that CRISP Wireless was successful in their application to Round 3 of the Digital Farm Grants Program. The total project being funded under this grant is valued at $1.45 million and the Shire’s that the project will cover include Tammin, Beverley, Quairading, Kulin and Yilgarn. There is not a specific start date for the project as yet. Ms. Gooch extended her thanks to WEROC Inc. for their letters of support. WA Grainbelt Commonwealth Feasibility Study Attachment 16: Improved Connectivity in the WA Grainbelt Commonwealth Feasibility Study On 26 November 2020, the Hon. Melissa Price MP provided written responses to questions submitted by Members of the WEROC Inc. Board. This was forwarded to Members on 30 November 2020, along with the minutes of the Board meeting held on 26 November 2020. One of the questions posed to Minister Price was, “what funding/support is available to improve digital connectivity within the Wheatbelt”. The Minister provided a link to a media release dated 6 October 2020, from the Hon. Paul Fletcher, Minister for Communications, Urban Infrastructure, Cities, and the Arts, relating to the WA Grainbelt Connectivity Program. An excerpt from the media release is provided below: Investing in telecommunications in the Western Australia Grain Belt Following a feasibility study, the Government is providing up to $1.8 million in grant funding for Wireless Internet Service Providers to improve connectivity in the Western Australia Grainbelt. The increased and improved digital connectivity will support long-term productivity in agricultural industries and assist in recovery from the impacts of COVID-19 restrictions. The program will provide grant funding to co-fund place-based fixed wireless connectivity solutions tailored to the needs of local communities in the region, enabling the delivery of improved connectivity to underserved areas. Minister Price advised that details of this program will be released in coming months. A copy of the feasibility study referred to in Minister Fletchers media release is provided as an attachment. Mobile Blackspot Program On 18 November 2020, the Hon. Paul Fletcher MP announced the opening of applications for Round 5A of the Mobile Blackspot Program. Round 5A is intended to test a range of different program designs to expand and improve mobile coverage for regional and remote areas. The application period was recently extended from 10 February to 5 March 2021. The outcomes of Round 5A will inform the design of Round 6, which is expected to take place in the second half of 2021. Minister Price, in her letter to the Board, strongly urged Local Governments to identify their priority areas for improved mobile coverage and to contact the mobile carriers to make their support for these priorities known.

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WEROC Inc. Board Meeting Monday 22 February 2021 - Minutes

9.3 Update on Stage 5 of the Public Health Act On Thursday 11 February 2021, the Department of Health WA provided an update on the implementation of Stage 5 of the Public Health Act. A key component of Stage 5 is the requirement for Local Governments to complete a Local Public Health Plan. The Department advised that: “As a result of the State's response to COVID-19 taking precedence in 2020-21, the anticipated introduction of stage 5 of the Public Health Act during 2021 has to be modified. Revised timeframes for stage 5 implementation are now anticipated for completion by July 2022. The EHD will provide an update on the Public Health Act in our March webinar”. The webinar will take place on 16 March 2021. 9.4 Dowerin Do-Over Regional Conference NEWROC have partnered with the Wheatbelt Business Network, Town Team Movement, RAC, and the Shire of Dowerin to deliver a one-and-a-half-day conference over 29 and 30 April 2021. The conference is aimed at Local Government staff, elected members, community resource centre representatives and community and business organisations. Topics will include tourism attraction and retention, streetscape revitalisation and regional events. More detail and a link to register is available via the Town Team Movement website. 10. FUTURE MEETINGS At the WEROC Inc. Board Meeting held on 26 November 2020 it was determined that: • The WEROC meetings being held in February and April 2021 will be in Kellerberrin and Merredin, respectively, to align with the Great Eastern Country Zone. • The August meeting of WEROC Inc. will be held in Southern Cross and will include a farewell function for Mr. Peter Clarke. • Other meeting dates and locations will be determined by the Executive Officer and advised at the first meeting of WEROC Inc. for 2021. The Executive Officer has since spoken with Mr. Peter Clarke with regard to a preferred date in August for the proposed meeting and farewell function. Mr. Clarke advised that his leaving date is unknown and therefore suggested that the schedule of meetings be set without consideration to a farewell function. Proposed meeting dates and locations for 2021: Date Time Host Council Monday 22 February 1.00pm Shire of Kellerberrin Tuesday 27 April 1.00pm Shire of Merredin Wednesday 23 June 10.00am Shire of Bruce Rock Wednesday 1 September 10.00am Shire of Westonia or Yilgarn Monday 22 November 1.00pm Shire of Tammin

In developing the proposed scheduled of meetings, the Executive Officer has taken into consideration the following events/meetings: • School and Public holidays • The WALGA Local Government Convention (20 & 21 September) • Great Eastern Country Zone meeting dates for 2021:

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WEROC Inc. Board Meeting Monday 22 February 2021 - Minutes

- Monday 22 February – Kellerberrin - Tuesday 27 April – Merredin - Monday 28 June – Kellerberrin - Monday 23 August – Merredin - Monday 22 November - Kellerberrin • The Ordinary Council Meeting dates for WEROC Member Councils: - Shire’s of Bruce Rock, Yilgarn and Westonia, the third Thursday of each month - Shire of Tammin the last Thursday of each month - Shire’s of Kellerberrin and Merredin, the third Tuesday of each month • The Dowerin Field Days (25 & 26 August) • Local Government Professionals Annual State Conference (3-5 November) Recommendation: That the proposed schedule of meetings for 2021 be endorsed.

RESOLUTION: Moved: Mr. Rod Forsyth Seconded: Ms. Karin Day That the proposed schedule of meetings for 2021 be adopted. CARRIED The next meeting of the WEROC Inc. Board will be held in Merredin on Tuesday 27 April 2021. 11. CLOSURE There being no further business the Chair closed the meeting at 3.27pm.

DECLARATION These minutes were confirmed by the WEROC Inc. Board at the meeting held

Signed ______Person presiding at the meeting at which these minutes were confirmed

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Item 11.1.2 - Attachment A – 12 Venemore Street ruinous Dwelling timeline:

3 February 2021 12 January 2021

12 December 2020 4 November 2020

24 October 2020 17 July 2020

Residential Building Report – AS 4349.0 2007

Report Number: 01/2019 12 Venemore St

Inspection Address: 12 Venemore Street (Lot 49) Shackleton 6386

Owners Name: Mr S White

Owners Address: Unknown. Uses PO Box 71 Brookton WA 6306

Inspection Date: 11 November 2019

Time of Inspection: 1252Hrs

Prevailing Weather Conditions: Sunny, light breeze, 29oC

Inspectors Name and Title & Registration Number/s:

• Mr Julian R Goldacre, Environmental Health Officer (BSc), Building Surveyor (Technician BSP 196), Asbestos Recognition & Removal Certificate CPCCBC4023A Authorisation Card 4153 issued by ATM; and • Mr Alan O’Toole, Deputy Chief Executive Officer (acting as assistant to Mr Julian R Goldacre Environmental Health Officer pursuant to the Health (Miscellaneous Provisions) Act 1911 in the course of the Officers duties.

Photo of property from main vantage point:

Index / Table of Contents

1.0 Definitions 1.1 Definitions that can apply 2.0 Brief Description of Structure Inspected 3.0 Roof 4.0 External Walls 5.0 Cladding (External Sheeting and associated external building elements) 6.0 The site / yard 7.0 Interior of Building 8.0 Health and Safety Hazards 9.0 Pests 10.0 Vandalism 11.0 Conclusion

1.0 Definitions 1.1 For the purpose of this inspection, the following definitions apply:

2.0 Brief Description of Structure Inspected

Timber framed and stumped dwelling with wood panel dado type wall with upper cement panel cladding. Metal corrugated roofing with brick chimney. Rear veranda and masonry outbuilding.

3.0 ROOF

Item Condition Type of Defect Significance of Defect

Metal roof Major Defect & Damage, No weather protection to dwelling interior. cladding Safety Hazard Operational, cannot provide safe refuge in a manner Installation. conducive to health and wellbeing.

Roofing Major Defect & Damage, No support to upper walls via top plate. No supports Safety Hazard Operational, capacity to refix metal roof cladding. Timbers (Timber) Installation. present loose, cannot provide safe refuge in a manner conducive to health and wellbeing.

Sarking Major Defect Operational, Non observed. Moisture ingress issue leading Installation. to mould ingress in roof

Ridge capping Major Defect & Damage, Missing in parts, not present due to mostly Safety Hazard Operational, missing roof structure, observed pieces loose. Installation.

Gutter & Major Defect & Operational, Missing, no ability to collect and divert Downpipes. Safety Hazard Installation. stormwater away from building which can lead to mould and building structure being compromised and encourages termite activity

Fixings Major Defect & Damage, Fixings not present thus roof no longer insitu Safety Hazard Operational, at front of dwelling. Remaining fixtures loose Installation. and not conducive to maintaining remnant roofing in place in strong winds. Cannot provide safe refuge in a manner conducive to health and wellbeing.

Veranda Major Defect & Damage, Collapsed in part and ready to collapse in (Rear) Safety Hazard Operational, part. Cannot provide safe refuge in a manner Installation. conducive to health and wellbeing.

4.0 External Walls

Item Condition Type of Defect Significance of Defect

Wall (North) Major Defect & Damage, Wall risk of imminent collapse from Safety Hazard Distortion, horizontal force as no top plate fixings Operational given roof now inside dwelling. Potential for further deterioration if exposed to strong winds Cannot provide safe refuge in a manner conducive to health and wellbeing. Major Defect & Wall (West) Safety Hazard Damage, No top plate fixings given roof now inside Distortion dwelling, risk of horizontal force causing further damage or possible collapse of wall. Potential for further deterioration if exposed to strong winds. Cannot provide safe refuge in a manner conducive to health and wellbeing.

Wall (East) Major Defect & Damage, Wall not fully secured by top plate fixings Safety Hazard Distortion due to deteriorated and missing roofing components, risk of horizontal force causing further damage or possible collapse of wall. Potential for further deterioration if exposed to strong winds, cannot provide safe refuge in a manner conducive to health and wellbeing.

Wall (South) Major Defect & Damage Wall not fully secured by top plate fixings, Safety Hazard potential for further deterioration if exposed to strong winds, cannot provide safe refuge in a manner conducive to health and wellbeing.

5.0 Cladding (External Sheeting and associated external building elements)

Item Condition Type of Defect Significance of Defect

Walls (cement Major Defect Damage, Broken cement cladding presumed asbestos board & Safety Operational due to age and type on visual inspection. presumed Hazard, Damage is potentially dangerous to health of asbestos immediate person/s containing material)

Wooden ‘dado’ Major Defect, Material Loss of paint covering to wood is causing cladding immediate deterioration deterioration and some areas the wood is no longer present affecting internal structure from weather elements. Refuge in a manner conducive to health and wellbeing compromised.

6.0 The site / Yard

Item Condition Type of Defect Significance of Defect

Remnant roof Major defect Installation The portion of house roof that did not structure collapse into the house has fallen into the

rear yard and the veranda roof is partially

collapsed. No ability for the house to provide

a safe refuge for a person/s health and

wellbeing

Pieces of presumed asbestos containing Presumed Safety hazard Damage material found on the ground as a result of asbestos deteriorating walls causing a potential hazard containing to health material pieces

7.0 Interior of Building (Note – due to the unsafe condition of the house access was not appropriate given it poses a clear and present risk to health and wellbeing. Observations where available were made from outside where safe to do so.

Item Condition Type of Defect Significance of Defect

Front room at Major defect, Damage, Room has no roof above, roof components north-west Safety hazard Installation inside room. Room cannot provide safe portion of (omission) refuge in a manner conducive to health and

building wellbeing.

missing roof

Front room at Major defect, Material Deterioration of internal fixtures, fittings and north-west Safety hazard deterioration structure caused by water ingress when roof portion of collapsed thus room cannot provide safe subject to refuge in a manner conducive to health and water ingress wellbeing.

Rear room at Major defect, Damage, Room has no roof above, roof components north-east Safety hazard Installation inside room. Room cannot provide safe portion of (omission) refuge in a manner conducive to health and building wellbeing. missing roof

Rear room at Major defect, Damage, Electrical wiring dislodged and exposed risk north-east Safety hazard Operational of electrocution if energised thus room portion of cannot provide safe refuge in a manner building conducive to health and wellbeing. unsafe electrical wiring

Rear room at Major defect, Material Deterioration of internal fixtures, fittings and north-east Safety hazard deterioration structure caused by water ingress when roof subject to collapsed thus room cannot provide safe water ingress refuge in a manner conducive to health and wellbeing.

North-east room no roof, North-east room North-west room observed room subject to water electrical wiring in through north-east room no roof ingress. collapsed roof timbers subject to water ingress

Interior of Building (cont)

Item Condition Type of Defect Significance of Defect

Front room Major defect, Damage, Room has no roof above, roof components south-west Safety hazard Installation inside room. Room cannot provide safe portion of (omission) refuge in a manner conducive to health and building wellbeing. missing roof

Front room at Major defect, Material Deterioration of internal fixtures, fittings and south-west Safety hazard deterioration structure caused by water ingress when roof portion of collapsed thus room cannot provide safe subject to refuge in a manner conducive to health and water ingress wellbeing.

9.0 Health and Safety hazards

Item Condition Type of Defect Significance of Defect

Apparatus for Major defect, Damage, Septic system failed. Not conducive to a the treatment Safety hazard Operational. person/s health and wellbeing. of sewerage

(septic

system) is

dilapidated

and non- functional.

No Residual Major defect, Installation No protection for persons from electrical Current Safety hazard omission shock thus cannot provide safe refuge in a Device in manner conducive to health and wellbeing. meter box

Smoke Major defect, Installation No protection for persons from fire thus detector not Safety hazard omission cannot provide safe refuge in a manner observed conducive to health and wellbeing.

Asbestos wall cladding damaged airborne Asbestos wall Safety hazard Damage asbestos fibre damage thus cannot provide cladding safe refuge in a manner conducive to health damaged and wellbeing.

North wall Major defect Safety hazard Wall no longer has structural integrity, may collapse if horizontal pressure applied.

10.0 Pests

Feral cats observed entering and leaving house.

11.0 Vandalism

Due to dilapidated condition of the house the determination of what is vandalism, if such activity has occurred, and what is the act of severe ongoing deterioration is very difficult to determine.

12.0 Conclusion

The house is reasonably deemed to be in a most severe state of dilapidation and is unsafe for habitation. Demolition and removal of house is considered appropriate.

List of Accounts for February 2021 Chq/EFT Date Name Description Amount Municipal Account EFTs EFT16935 04/02/2021 AUSTRALIAN GOVERNMENT CHILD SUPPORT AGENCY PAYROLL DEDUCTIONS $166.66 EFT16936 04/02/2021 SAMANTHA LEE BOYD PAYROLL DEDUCTIONS $103.22 EFT16937 04/02/2021 SHIRE OF BRUCE ROCK PAYROLL DEDUCTIONS $1,102.00 EFT16938 04/02/2021 2C2U IT PTY LTD MEDICAL CENTRE IT SUPPORT $396.00 EFT16939 04/02/2021 AVON CIVIL ENGINEERING STRUCTURAL ENGINEERING REPORT ON OLD HARDWARE BUILDING $1,650.00 EFT16940 04/02/2021 BDD AUSTRALIA PTY LTD T/A BEGA SUPERMARKET ORDER $1,281.57 EFT16941 04/02/2021 C-STORE DISTRIBUTION SUPERMARKET ORDER $1,189.78 EFT16942 04/02/2021 CODY EXPRESS TRANSPORT SUPERMARKET FREIGHT CHARGES $681.04 EFT16943 04/02/2021 COUNTRYWIDE FRIDGELINES PTY LTD SUPERMARKET FREIGHT CHARGES $60.21 EFT16944 04/02/2021 DR RAMESH RAJAGOPALAN ELECTED MEMBERS FEES AND EXPENSES CLAIM $4,734.00 EFT16945 04/02/2021 EASTWAY FOOD SUPPLIES SUPERMARKET ORDER $1,024.45 EFT16946 04/02/2021 ELEC TECH DIESEL SERVICES PTY LTD AIR CONDITIONER REPAIRS BK511 $1,088.45 EFT16947 04/02/2021 GREAT SOUTHERN FUEL SUPPLIES FUEL FOR JANUARY 2021 $937.16 EFT16948 04/02/2021 MAROK WA PTY LTD SUPERMARKET ORDER $250.95 EFT16949 04/02/2021 MARTINS PRODUCE SUPERMARKET ORDER $3,927.26 EFT16950 04/02/2021 METCASH TRADING LIMITED SUPERMARKET ORDER $4,360.50 EFT16951 04/02/2021 MICHAEL GEOFFREY DARBY RE-IMBURSEMENT OF EXPENSES $29.88 EFT16952 04/02/2021 PETER MICHAEL FUCHSBICHLER RUBBISH COLLECTION AND REFUSE SITE MAINTENANCE FNE 03/02/2021 $3,406.27 EFT16953 04/02/2021 QC ULTIMATE CLEAN CARPET CLEANING AT SHIRE PROPERTY $272.25 EFT16954 04/02/2021 RODGER EDWIN GEORGE EXCAVATOR HIRE FOR BRIDGEWORKS AND ROAD MAINTENANCE $12,815.00 EFT16955 04/02/2021 RMD AUSTRALIA MATERIALS FOR CULVERT WORKS $5,070.56 EFT16956 04/02/2021 SAIL CITY REMAINING COSTS FOR NEW SHADE SAILS $4,820.80 EFT16957 04/02/2021 SANDS FRIDGE LINES SUPERMARKET FREIGHT CHARGES $233.66 EFT16958 04/02/2021 SHIRE OF BRUCE ROCK - T/AS BRUCE ROCK SUPERMARKET VARIOUS PURCHASES FOR JANUARY 2021 $721.37 EFT16959 04/02/2021 SILVERDALE ELECTRICS ELECTRICAL WORKS AT SHIRE PROPERTIES $869.00 EFT16960 04/02/2021 SYNERGY ELECTRICITY USAGE AT SHIRE PROPERTIES $10,486.44 EFT16961 04/02/2021 TRANSTRUCT MATERIALS FOR PRIVATE AND CULVERT WORKS $514.32 EFT16962 04/02/2021 TOLL TRANSPORT PTY LTD FREIGHT FROM VARIOUS LOCATIONS TO BRUCE ROCK $76.84 EFT16963 11/02/2021 AUSTRALIA POST POSTAGE FOR THE MONTH OF JANUARY 2021 $115.68 EFT16964 11/02/2021 AVON WASTE RECYCLING FOR JANUARY 2021 $3,802.39 EFT16965 11/02/2021 BADGELINK COUNCILLOR NAME BADGE $21.50 EFT16966 11/02/2021 BANNISTER DOWNS DAIRY SUPERMARKET ORDER $136.14 EFT16967 11/02/2021 BDD AUSTRALIA PTY LTD T/A BEGA SUPERMARKET ORDER $1,221.11 EFT16968 11/02/2021 BOC LIMITED GAS BOTTLE RENTAL $159.86 EFT16969 11/02/2021 BROWNLEY'S PLUMBING & GAS PLUMBING WORKS AT SHIRE PROPERTY $2,550.35 EFT16970 11/02/2021 BUNNINGS WAREHOUSE VARIOUS MATERIALS FOR BRIDGE WORKS $1,260.25 EFT16971 11/02/2021 BURGESS RAWSON PTY LTD WATER USAGE AT LEASED PROPERTIES $887.24 EFT16972 11/02/2021 C-STORE DISTRIBUTION SUPERMARKET ORDER $1,682.38 EFT16973 11/02/2021 CARROLL & RICHARDSON - FLAGWORLD PTY LTD NEW AUSTRALIAN FLAGS FOR MAIN STREET $3,173.50 EFT16974 11/02/2021 CORSIGN WA PTY LTD RURAL STREET ADDRESS NUMBER SIGNS $75.90 EFT16975 11/02/2021 CUTTING EDGES EQUIPMENT PARTS P/L CUTTING EDGES FOR GRADERS $3,120.04 EFT16976 11/02/2021 DEPARTMENT OF MINES AND PETROLEUM BSL FOR JANUARY 2021 $56.65 EFT16977 11/02/2021 EASTWAY FOOD SUPPLIES SUPERMARKET ORDER $1,598.10 EFT16978 11/02/2021 ELDERS RURAL SERVICES AUSTRALIA LIMITED AQUATIC CENTRE CHEMICALS $402.50 EFT16979 11/02/2021 ELEC TECH DIESEL SERVICES PTY LTD PARTS & SERVICE BK08 $778.53 EFT16980 11/02/2021 ENVIROPIPES SUPPLY PIPES FOR VARIOUS BRIDGE WORKS $78,574.76 EFT16981 11/02/2021 GAP SOLUTIONS PTY LTD QUARTERLY SUPPORT FOR POS SYSTEM $788.70 EFT16982 11/02/2021 GLOBAL HYDRAULIC SERVICES PARTS & SERVICE FOR BK409 $5,401.90 EFT16983 11/02/2021 HARE & FORBES PTY LTD WORKSHOP CONSUMABLES $236.50 EFT16984 11/02/2021 JTB - JAPANESE TRUCK & BUS SPARES PARTS FOR BK025 $632.20 EFT16985 11/02/2021 LANDGATE COPY OF MANAGEMENT ORDER $26.70 EFT16986 11/02/2021 LOCAL GOVERNMENT SUPERVISORS ASSOCIATION MEMBERSHIP SUBSCRIPTION $99.99 EFT16987 11/02/2021 MAROK WA PTY LTD SUPERMARKET ORDER $378.90 EFT16988 11/02/2021 MARTINS PRODUCE SUPERMARKET ORDER $4,296.75 EFT16989 11/02/2021 MERREDIN PANEL AND PAINT SUPPLY & FIT WINDSCREEN BK025 AND INSURANCE EXCESS FOR BK09 $899.50 EFT16990 11/02/2021 MERREDIN TELEPHONE SERVICES WIFI REPAIRS FOR DEPOT $287.65 EFT16991 11/02/2021 MERREDIN TOYOTA SERVICE TO BK613 $571.08 EFT16992 11/02/2021 METCASH TRADING LIMITED SUPERMARKET ORDER $10,734.47 EFT16993 11/02/2021 PKF FABRICATION & MAINTENANCE PARTS FOR BK505 $390.50 EFT16994 11/02/2021 RON BATEMAN & CO PARTS FOR BK613 $91.81 EFT16995 11/02/2021 ROSS'S DIESEL SERVICE WORKSHOP TOOLING $155.68 EFT16996 11/02/2021 SANDS FRIDGE LINES SUPERMARKET FREIGHT CHARGE $211.53 EFT16997 11/02/2021 SHIRE OF BRUCE ROCK - CREDIT CARD CREDIT CARD FOR FEBRUARY 2021 $969.78 EFT16998 11/02/2021 SHIRE OF KELLERBERRIN HIRE OF ROAD SWEEPER $3,100.00 EFT16999 11/02/2021 STAR TRACK EXPRESS PTY LTD FREIGHT CHARGE $37.06 EFT17000 11/02/2021 THE WORKWEAR GROUP PTY LTD STAFF UNIFORMS $175.00 EFT17001 11/02/2021 TOWN TEAM MOVEMENT MULTIPURPOSE BUILDING STAKEHOLDER ENGAGEMENT $4,400.00 EFT17002 11/02/2021 TRANSTRUCT POSTS FOR ROAD SIGNS $1,980.00 EFT17003 11/02/2021 WA DISTRIBUTORS PTY LTD T/AS ALLWAYS FOODS CLEANING SUPPLIES $340.95 EFT17004 11/02/2021 WAGNER HOLDINGS PTY LTD T/A ALL FLAGS SIGNS AND FLAGS, BUNTING AND TABLE CLOTHS FOR AUSTRALIA DAY BANNERS $3,509.00 EFT17005 11/02/2021 WALLIS COMPUTER SOLUTIONS IT SUPPORT AND NETWORK ACCESS $430.10 EFT17006 11/02/2021 WESFARMERS KLEENHEAT GAS PTY LTD LPG BULK GAS $353.36 EFT17007 11/02/2021 WESTRAC PTY LTD PARTS FOR BK510 $234.53 EFT17008 11/02/2021 WHEATBELT REFRIGERATION AND AIR CONDITIONING ELECTRICAL WORKS AT SHIRE PROPERTY $176.00 EFT17009 18/02/2021 BDD AUSTRALIA PTY LTD T/A BEGA SUPERMARKET ORDER $1,300.83 EFT17010 18/02/2021 COCA-COLA AMATIL SUPERMARKET ORDER $862.20 EFT17011 18/02/2021 COUNTRYWIDE FRIDGELINES PTY LTD SUPERMARKET FREIGHT CHARGES $61.29 EFT17012 18/02/2021 EASTWAY FOOD SUPPLIES SUPERMARKET ORDER $2,126.56 EFT17013 18/02/2021 MAROK WA PTY LTD SUPERMARKET ORDER $400.10 EFT17014 18/02/2021 MARTINS PRODUCE SUPERMARKET ORDER $2,287.00 EFT17015 18/02/2021 METCASH TRADING LIMITED SUPERMARKET ORDER $15,178.34 EFT17016 18/02/2021 CODY EXPRESS TRANSPORT SUPERMARKET FREIGHT CHARGES $1,222.72 EFT17017 18/02/2021 MARTINS PRODUCE SUPERMARKET ORDER $1,212.90 EFT17018 18/02/2021 PETER MICHAEL FUCHSBICHLER RUBBISH COLLECTION AND REFUSE SITE MAINTENANCE FNE 17/02/2021 $3,712.02 EFT17019 18/02/2021 SANDS FRIDGE LINES SUPERMARKET FREIGHT CHARGES $341.92 EFT17020 18/02/2021 AUSTRALIAN GOVERNMENT CHILD SUPPORT AGENCY PAYROLL DEDUCTIONS $166.66 EFT17021 18/02/2021 SAMANTHA LEE BOYD PAYROLL DEDUCTIONS $103.22 EFT17022 18/02/2021 SHIRE OF BRUCE ROCK PAYROLL DEDUCTIONS $1,102.00 EFT17023 22/02/2021 AUSTRALIAN TAXATION OFFICE BAS FOR JANUARY 2021 $32,412.00 EFT17024 22/02/2021 READY INDUSTRIES PTY LTD T/A THE PRINTED SHADE CLOTH SHIRE LOGO PRINTED SHADE CLOTH COMPANY $2,447.50 EFT17025 25/02/2021 AG IMPLEMENTS MUKINBUDIN PARTS FOR MOWER $540.01 EFT17026 25/02/2021 BORAL CONSTRUCTION MATERIALS GROUP LIMITED SUPPLY & DELIVERY OF BITUMEN EMULSION $9,350.00 EFT17027 25/02/2021 BP MEDICAL MEDICAL SUPPLIES $300.72 EFT17028 25/02/2021 BROWNLEY'S PLUMBING & GAS ELECTRICAL REPAIRS AT SHIRE PROPERTY $385.00 EFT17029 25/02/2021 BRUCE ROCK CAFE - LOVE THAT FOOD CATERING FOR MEETING $660.00 EFT17030 25/02/2021 BRUCE ROCK COMMUNITY RESOURCE CENTRE (INC) LAMINATING SERVICES $73.48 EFT17031 25/02/2021 BRUCE ROCK DISTRICT CLUB 2021 COMMUNITY SUNDOWNER REFRESHMENTS $728.30 EFT17032 25/02/2021 BRUCE ROCK TYRES PARTS FOR BK6670 $70.40 EFT17033 25/02/2021 BURGESS RAWSON PTY LTD RENT OF LEASED PROPERTIES $327.37 EFT17034 25/02/2021 C-STORE DISTRIBUTION SUPERMARKET ORDER $2,902.21 EFT17035 25/02/2021 CHALLENGE OFFICE SUPPLIES OFFICE FURNITURE $189.00 EFT17036 25/02/2021 COLESTAN ELECTRICS ELECTRICAL WORKS AT SHIRE PROPERTIES $3,286.12 EFT17037 25/02/2021 COMBINED PEST CONTROL WA P/L ANNUAL SPIDER, FLY & MOSQUITO SPRAY AT SHIRE PROPERTIES $6,504.30 EFT17038 25/02/2021 COPIER SUPPORT METER READING ON PHOTOCOPIER $277.09 EFT17039 25/02/2021 CORSIGN WA PTY LTD MATERIALS FOR TOWN SIGNAGE $1,858.45 EFT17040 25/02/2021 DEPARTMENT OF FIRE AND EMERGENCY SERVICES (DFES) 2020/21 ESL QUARTER 3 CONTRIBUTION $18,018.32 EFT17041 25/02/2021 EASTWAY FOOD SUPPLIES SUPERMARKET ORDER $1,741.05 EFT17042 25/02/2021 ELDERS RURAL SERVICES AUSTRALIA LIMITED STAFF UNIFORMS $346.71 EFT17043 25/02/2021 FLOWERS BY ELLI PAIGE FLOWERS FOR COMMUNITY AWARD 2021 $50.00 EFT17044 25/02/2021 G.C. SALES (W.A.) PURCHASE NEW 240LTRS MOBILE GARBAGE BINS $1,727.88 EFT17045 25/02/2021 HARE & FORBES PTY LTD PARTS FOR WORKSHOP $132.00 EFT17046 25/02/2021 HOIST SALES & HYDRAULIC REPAIRS PTY LTD PARTS FOR BK024 $737.00 EFT17047 25/02/2021 IRVINE TRANSPORT STONE AND METAL DUST DELIVERED TO BATCHING PLANT $3,891.11 EFT17048 25/02/2021 ISA TECHNOLOGIES 12 MONTH SECURE MESSAGING SUBSCRIPTION $158.40 EFT17049 25/02/2021 JR & A HERSEY PTY LTD VARIOUS SAFETY MATERIALS AND WORKSHOP CONSUMABLES $1,629.08 EFT17050 25/02/2021 LOCAL GOVERNMENT PROFESSIONALS AUSTRALIA WA (LGMA) STAFF TRAINING $2,465.00 EFT17051 25/02/2021 LUKERATIVE PLUMBING, GAS & MAINTENANCE STED SCHEME CONNECTION FOR SHIRE PROPERTY $3,348.80 EFT17052 25/02/2021 LOCK, STOCK AND FARRELL KEYS CUT $152.00 EFT17053 25/02/2021 MAROK WA PTY LTD SUPERMARKET ORDER $374.20 EFT17054 25/02/2021 MARTINS PRODUCE SUPERMARKET ORDER $2,873.21 EFT17055 25/02/2021 MERREDIN FLOWERS & GIFTS SYMPATHY FLOWERS FOR EX-COUNCILLOR FUNERAL $100.00 EFT17056 25/02/2021 MERREDIN GLAZING SERVICE GLASS WORKS AT SHIRE PROPERTIES $4,954.40 EFT17057 25/02/2021 METCASH TRADING LIMITED SUPERMARKET ORDER $12,662.85 EFT17058 25/02/2021 MATT GILBERT CARPENTRY & MAINTENANCE BUILDING MAINTENANCE WORKS TO SHIRE PROPERTY $6,613.64 EFT17059 25/02/2021 NB HARDWARE & AG SUPPLIES VARIOUS GARDENING MATERIALS $141.52 EFT17060 25/02/2021 OFFICEWORKS BUSINESS DIRECT SMALL DESK FOR DOT TESTING $192.34 EFT17061 25/02/2021 RAPID STAC SHELVING COOL ROOM SHELVING $600.30 EFT17062 25/02/2021 RODGER EDWIN GEORGE EXCAVATOR HIRE FOR ROADS TO RECOVERY WORKS, GRAVEL STOCK PILE AND DIG GRAVE $9,464.32 EFT17063 25/02/2021 SANDS FRIDGE LINES SUPERMARKET FREIGHT CHARGE $60.01 EFT17064 25/02/2021 SEEK LIMITED RECRUITMENT ADVERTISING $302.50 EFT17065 25/02/2021 SOUTHERN CROSS AUSTEREO PTY LTD ADVERTISING, AROUND THE TOWNS INTERVIEWS $99.00 EFT17066 25/02/2021 STAR TRACK EXPRESS PTY LTD FREIGHT FROM VARIOUS LOCATIONS TO BRUCE ROCK $1,280.34 EFT17067 25/02/2021 SW TAYLOR TRAFFIC MANAGEMENT PLANS $2,750.00 EFT17068 25/02/2021 SYNERGY ELECTRICITY USAGE AT SHIRE PROPERTY $1,211.93 EFT17069 25/02/2021 STIHL SHOP MALAGA VARIOUS MATERIALS FOR SMALL PLANT REPAIRS AND CHAINSAW $2,752.85 EFT17070 25/02/2021 THE HONDA SHOP PARTS FOR SMALL PLANT REPAIRS $375.00 EFT17071 25/02/2021 TRANSTRUCT MATERIALS FOR BRIDGE WORKS $2,344.32 EFT17072 25/02/2021 TRINITY ON HAMPDEN STAFF ACCOMMODATION FOR TRAINING $330.00 EFT17073 25/02/2021 TWO DOGS HOME HARDWARE MATERIALS FOR BUILDING MAINTENANCE $92.48 EFT17074 25/02/2021 TOLL TRANSPORT PTY LTD FREIGHT FROM VARIOUS LOCATIONS TO BRUCE ROCK $486.48 EFT17075 25/02/2021 WA CONTRACT RANGER SERVICES RANGER SERVICES $514.25 EFT17076 25/02/2021 WA DISTRIBUTORS PTY LTD T/AS ALLWAYS FOODS CLEANING SUPPLIES $50.05 EFT17077 25/02/2021 WALLIS COMPUTER SOLUTIONS MICROSOFT BUSINESS PLAN $196.63 EFT17078 25/02/2021 WCS CONCRETE PTY LTD SUPPLY OF CEMENT $965.80 EFT17079 25/02/2021 WHEATBELT LIQUID WASTE SEPTIC TANK PUMP OUT AT SHIRE PROPERTY $363.00 EFT17080 25/02/2021 WHEATBELT REFRIGERATION AND AIR CONDITIONING ELECTRICAL WORKS AT SHIRE PROPERTY $773.30 EFT17081 25/02/2021 WORK CLOBBER STAFF UNIFORMS $438.30 EFT17082 25/02/2021 WURTH TOOLS AND CONSUMABLES $784.58 EFT17083 25/02/2021 WHEATBELT BUSINESS NETWORK CCIWA FULL MEMBERSHIP $360.00 EFT17084 28/02/2021 DEPARTMENT OF TRANSPORT (DOT CLEARING) DOT CLEARING 25/02/2021 (EOM TRANSACTION) $573.20 EFT17085 28/02/2021 DEPARTMENT OF TRANSPORT (DOT CLEARING) DOT CLEARING 26/02/2021 (EOM TRANSACTION) $29,352.45 EFT17086 28/02/2021 BENDIGO BANK (FUNDS TRANSFER FEES) FUNDS TRANSFER FEES FOR FEBRUARY GST (EOM TRANSACTION) $1.92 Total EFTs $414,018.39 Municipal Account Cheques BBL24064 04/02/2021 DEPARTMENT OF PRIMARY INDUSTRIES AND REGIONAL RE-REGISTRATION OF SALEYARDS DEVELOPMENT $76.50 BBL24065 04/02/2021 SHIRE OF BRUCE ROCK PETTY CASH RECOUP FOR JANUARY 2021, HATS FOR TRIAL BY OUTSIDE STAFF $48.70 BBL24066 04/02/2021 WATER CORPORATION WATER USAGE $5,003.67 BBL24067 11/02/2021 BOND ADMINISTRATOR LODGEMENT OF BOND WITH BOND ADMINISTRATOR $448.00 BBL24068 11/02/2021 SHIRE OF BRUCE ROCK REDRAWING $200.00 OF SUPERMARKET FLOAT FOLLOWING BANK ERROR $200.00 BBL24069 11/02/2021 WATER CORPORATION WATER USAGE $846.52 BWA001 25/02/2021 TELSTRA TELEPHONE USAGE $3,487.66 Total Cheques $10,111.05 Wages and Salaries 03/02/2021 PAYROLL DIRECT DEBIT OF NET PAYS WAGES FOR FORTNIGHT ENDING 03/02/2021 $73,853.61 17/02/2021 PAYROLL DIRECT DEBIT OF NET PAYS WAGES FOR FORTNIGHT ENDING 17/02/2021 $73,996.99 Total Wages and Salaries $147,850.60 Municipal Account Direct Debits DD7137.1 03/02/2021 AWARE SUPER PTY LTD PAYROLL DEDUCTIONS $8,879.11 DD7137.2 03/02/2021 AUSTRALIAN SUPER SUPERANNUATION CONTRIBUTIONS $2,133.54 DD7137.3 03/02/2021 BT SUPER FOR LIFE SUPERANNUATION CONTRIBUTIONS $172.17 DD7137.4 03/02/2021 VIRGIN MONEY SUPER SUPERANNUATION CONTRIBUTIONS $193.23 DD7137.5 03/02/2021 BENDIGO SMART SAVER SUPER SUPERANNUATION CONTRIBUTIONS $88.99 DD7137.6 03/02/2021 AMP RETIREMENT SAVINGS ACCOUNT SUPERANNUATION CONTRIBUTIONS $79.33 DD7137.7 03/02/2021 MACQUARIE SUPER ACCUMULATOR SUPERANNUATION CONTRIBUTIONS $146.97 DD7137.8 03/02/2021 SUPERWRAP PERSONAL SUPER PLAN SUPERANNUATION CONTRIBUTIONS $481.34 DD7137.9 03/02/2021 HOST PLUS SUPERANNUATION SUPERANNUATION CONTRIBUTIONS $417.01 DD7166.1 17/02/2021 AWARE SUPER PTY LTD PAYROLL DEDUCTIONS $9,032.68 DD7166.2 17/02/2021 HOST PLUS SUPERANNUATION PAYROLL DEDUCTIONS $417.02 DD7166.3 17/02/2021 AUSTRALIAN SUPER SUPERANNUATION CONTRIBUTIONS $2,116.86 DD7166.4 17/02/2021 BT SUPER FOR LIFE SUPERANNUATION CONTRIBUTIONS $184.30 DD7166.5 17/02/2021 WEALTH PERSONAL SUPERANNUATION AND PENSION FUND PAYROLL DEDUCTIONS $470.59 DD7166.6 17/02/2021 VIRGIN MONEY SUPER SUPERANNUATION CONTRIBUTIONS $196.60 DD7166.7 17/02/2021 BENDIGO SMART SAVER SUPER SUPERANNUATION CONTRIBUTIONS $128.05 DD7166.8 17/02/2021 AMP RETIREMENT SAVINGS ACCOUNT SUPERANNUATION CONTRIBUTIONS $61.96 DD7166.9 17/02/2021 SANDHURST TRUSTEES LIMITED SUPERANNUATION CONTRIBUTIONS $55.13 DD7137.10 03/02/2021 WEALTH PERSONAL SUPERANNUATION AND PENSION FUND PAYROLL DEDUCTIONS $83.49 DD7137.11 03/02/2021 MACQUARIE SUPER ACCUMULATOR SUPERANNUATION CONTRIBUTIONS $654.42 DD7137.12 03/02/2021 PRIME SUPER SUPERANNUATION CONTRIBUTIONS $461.24 DD7137.13 03/02/2021 BT SUPER FOR LIFE SUPERANNUATION CONTRIBUTIONS $473.98 DD7137.14 03/02/2021 BENDIGO SUPER EASY SUPERANNUATION CONTRIBUTIONS $214.07 DD7166.10 17/02/2021 MACQUARIE SUPER ACCUMULATOR SUPERANNUATION CONTRIBUTIONS $129.91 DD7166.11 17/02/2021 SUPERWRAP PERSONAL SUPER PLAN SUPERANNUATION CONTRIBUTIONS $481.34 DD7166.12 17/02/2021 MACQUARIE SUPER ACCUMULATOR PAYROLL DEDUCTIONS $648.58 DD7166.13 17/02/2021 PRIME SUPER SUPERANNUATION CONTRIBUTIONS $484.64 DD7166.14 17/02/2021 AMP LIFE LIMITED SUPERANNUATION CONTRIBUTIONS $89.72 DD7166.15 17/02/2021 BT SUPER FOR LIFE SUPERANNUATION CONTRIBUTIONS $480.70 DD7166.16 17/02/2021 BENDIGO SUPER EASY SUPERANNUATION CONTRIBUTIONS $217.02 Total Direct Debits $29,673.99 Credit Card Payments EFT16997 11/02/2021 PRINTED NAPKINS AUSTRALIA DAY BRANDED NAPKINS $268.40 HEALTHENGINE HEALTH ENGINE APP, SMS RECALLS & NEW PATIENTS $112.20 REBEL SPORT AUSTRALIA DAY POOL GAMES $534.89 WA LOCAL GOVERNMENT ASSOCIATION SESQUICENTENARY OF LOCAL GOVERNMENT IN WA -$360.00 GALA DINNER - CANCELLED DUE TO COVID *REFUNDED* BENDIGO BANK CARD FEE $4.00 ACTIV8ME INTERNET FOR JAN/FEB 2021 $40.45 WESTNET INTERNET FOR FEB 2021 $109.95 INTERNET FOR FEB 2021 $99.95 INTERNET FOR FEB 2021 $69.99 INTERNET FOR FEB 2021 $89.95 Total Credit Card Payments $969.78

Total Municipal Account EFT Payments $414,018.39 Total Municipal Account Cheque Payments $10,111.05 Total Trust Account Cheque Payments $0.00 Total Wages $177,524.59 Total $601,654.03 Jennifer Bow

From: Aaron Buegge Sent: Monday, 8 March 2021 9:08 PM To: Jennifer Bow Subject: Re: Tennis Club Contribution to Sporting Facility Replacement Reserve

Hi Jen,

No worries at all

Dear Shire Councillors,

The Bruce Rock Tennis Club no longer exists as a functioning club, as at 8th March 2021, the club has $30,151.82. I, Aaron Buegge still have access to the clubs funds, with Ash Waight, who no longer lives in Bruce Rock, being a second signatory and is fair to say no longer has interest in being involved.

The majority of this money was fundraised with the intention of replacing the tennis surface when required. For this reason, I feel it would make sense to transfer the whole amount into the Shires surface replacement fund upfront to capitalise on the interest rates from a large pooled fund, rather than the annual instalments of $4000. That would be enough to cover the next 7 and a half years.

If the Bruce Rock Tennis Club did start up again for example in 4 years, then it could be left to the club to approach the shire to see if there is any way they could access the fund to start up, however i'm sure this wouldn't be necessary as they would need to have a strategy to cover their costs anyway as this contribution to the surface replacement fund has to happen.

I feel this is the best way forward given the current state of tennis in Bruce Rock. Seeing as the Tennis Club doesn't really exist, the funds in the bank account really belong to the local tennis community and the shire has the perfect facility available to contribute to the future of tennis. I personally feel uncomfortable being the "sole guardian" of this money, and would feel much better about it sitting with the Shire who represent the community.

Please feel free to contact me for any further discussion.

Kind Regards

Aaron Buegge 0400727071

On Mon, Mar 8, 2021 at 2:23 PM Jennifer Bow wrote:

Hi Aaron

I just thought I’d send you an email as I have had a chat with Darren regarding your proposal, regarding the Tennis Club making one contribution to the Sporting Facility Replacement Reserve.

So that I can present an item to Council for their consideration, are you able to send me an email outlining your proposal whereby the Tennis Club contributes the approximately $30,000 you have for the purpose of funding a replacement tennis surface? That way the matter can be formally addressed.

Department of Local Government, Sport and Cultural Industries - Compliance Audit Return

Bruce Rock - Compliance Audit Return 2020

Commercial Enterprises by Local Governments

No Reference Question Response Comments Respondent

1 s3.59(2)(a) F&G Has the local government prepared a No Have written to LG Alan O’Toole Regs 7,9,10 business plan for each major trading Minister requesting undertaking that was not exempt in exemption due to 2020? temporary nature and emergency measures. Are awaiting reply.

2 s3.59(2)(b) F&G Has the local government prepared a N/A Alan O’Toole Regs 7,8,10 business plan for each major land transaction that was not exempt in 2020?

3 s3.59(2)(c) F&G Has the local government prepared a N/A Alan O’Toole Regs 7,8,10 business plan before entering into each land transaction that was preparatory to entry into a major land transaction in 2020?

4 s3.59(4) Has the local government complied N/A Alan O’Toole with public notice and publishing requirements for each proposal to commence a major trading undertaking or enter into a major land transaction or a land transaction that is preparatory to a major land transaction for 2020?

5 s3.59(5) During 2020, did the council resolve to Yes Special Council Alan O’Toole proceed with each major land Meeting 31st March transaction or trading undertaking by 2020 absolute majority?

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Department of Local Government, Sport and Cultural Industries - Compliance Audit Return

Bruce Rock - Compliance Audit Return 2020

Delegation of Power/Duty

No Reference Question Response Comments Respondent

1 s5.16 Were all delegations to committees Yes Alan O’Toole resolved by absolute majority?

2 s5.16 Were all delegations to committees in Yes Alan O’Toole writing?

3 s5.17 Were all delegations to committees Yes Alan O’Toole within the limits specified in section 5.17?

4 s5.18 Were all delegations to committees Yes Alan O’Toole recorded in a register of delegations?

5 s5.18 Has council reviewed delegations to its Yes Alan O’Toole committees in the 2019/2020 financial year?

6 s5.42(1) & s5.43 Did the powers and duties delegated to Yes Alan O’Toole Admin Reg 18G the CEO exclude those listed in section 5.43 of the Act?

7 s5.42(1) Were all delegations to the CEO Yes Alan O’Toole resolved by an absolute majority?

8 s5.42(2) Were all delegations to the CEO in Yes Alan O’Toole writing?

9 s5.44(2) Were all delegations by the CEO to any N/A Alan O’Toole employee in writing?

10 s5.16(3)(b) & Were all decisions by the council to N/A Alan O’Toole s5.45(1)(b) amend or revoke a delegation made by absolute majority?

11 s5.46(1) Has the CEO kept a register of all Yes Alan O’Toole delegations made under Division 4 of the Act to the CEO and to employees?

12 s5.46(2) Were all delegations made under Yes Alan O’Toole Division 4 of the Act reviewed by the delegator at least once during the 2019/2020 financial year?

13 s5.46(3) Admin Did all persons exercising a delegated Yes Alan O’Toole Reg 19 power or duty under the Act keep, on all occasions, a written record in accordance with Admin Reg 19?

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Department of Local Government, Sport and Cultural Industries - Compliance Audit Return

Bruce Rock - Compliance Audit Return 2020

Disclosure of Interest

No Reference Question Response Comments Respondent

1 s5.67 Where a council member disclosed an Yes Alan O’Toole interest in a matter and did not have participation approval under sections 5.68 or 5.69, did the council member ensure that they did not remain present to participate in discussion or decision making relating to the matter?

2 s5.68(2) & Were all decisions regarding Yes Alan O’Toole s5.69(5) Admin participation approval, including the Reg 21A extent of participation allowed and, where relevant, the information required by Admin Reg 21A, recorded in the minutes of the relevant council or committee meeting?

3 s5.73 Were disclosures under section Yes Alan O’Toole sections 5.65, 5.70 or 5.71A(3) recorded in the minutes of the meeting at which the disclosures were made?

4 s5.75 Admin Reg Was a primary return in the prescribed Yes Alan O’Toole 22, Form 2 form lodged by all relevant persons within three months of their start day?

5 s5.76 Admin Reg Was an annual return in the prescribed Yes Alan O’Toole 23, Form 3 form lodged by all relevant persons by 31 August 2020?

6 s5.77 On receipt of a primary or annual Yes Alan O’Toole return, did the CEO, or the mayor/president, give written acknowledgment of having received the return?

7 s5.88(1) & (2)(a) Did the CEO keep a register of financial Yes Alan O’Toole interests which contained the returns lodged under sections 5.75 and 5.76?

8 s5.88(1) & (2)(b) Did the CEO keep a register of financial Yes Alan O’Toole Admin Reg 28 interests which contained a record of disclosures made under sections 5.65, 5.70, 5.71 and 5.71A, in the form prescribed in Admin Reg 28?

9 s5.88(3) When a person ceased to be a person Yes Alan O’Toole required to lodge a return under sections 5.75 and 5.76, did the CEO remove from the register all returns relating to that person?

10 s5.88(4) Have all returns removed from the Yes Alan O’Toole register in accordance with section 5.88(3) been kept for a period of at least five years after the person who lodged the return(s) ceased to be a person required to lodge a return?

11 s5.89A(1), (2) & Did the CEO keep a register of gifts Yes Alan O’Toole (3) Admin Reg 28A which contained a record of disclosures made under sections 5.87A and 5.87B, in the form prescribed in Admin Reg 28A?

12 s5.89A(5) & (5A) Did the CEO publish an up-to-date Yes Alan O’Toole version of the gift register on the local government’s website?

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Department of Local Government, Sport and Cultural Industries - Compliance Audit Return

13 s5.89A(6) When a person ceases to be a person Yes Alan O’Toole who is required to make a disclosure under section 5.87A or 5.87B, did the CEO remove from the register all records relating to that person? 14 s5.89A(7) Have copies of all records removed Yes Alan O’Toole from the register under section 5.89A(6) been kept for a period of at least five years after the person ceases to be a person required to make a disclosure? 15 Rules of Conduct Where a council member had an Yes Alan O’Toole Reg 11(1), (2) & interest that could, or could reasonably (4) be perceived to, adversely affect the impartiality of the person, did they disclose the interest in accordance with Rules of Conduct Reg 11(2)? 16 Rules of Conduct Where a council member disclosed an Yes Alan O’Toole Reg 11(6) interest under Rules of Conduct Reg 11(2) was the nature of the interest recorded in the minutes? 17 s5.70(2) & (3) Where an employee had an interest in Yes Alan O’Toole any matter in respect of which the employee provided advice or a report directly to council or a committee, did that person disclose the nature and extent of that interest when giving the advice or report? 18 s5.71A & Where council applied to the Minister N/A Alan O’Toole s5.71B(5) to allow the CEO to provide advice or a report to which a disclosure under s5.71A(1) relates, did the application include details of the nature of the interest disclosed and any other information required by the Minister for the purposes of the application? 19 s5.71B(6) & Was any decision made by the Minister N/A Alan O’Toole s5.71B(7) under subsection 5.71B(6) recorded in the minutes of the council meeting at which the decision was considered? 20 s5.103 Admin Regs Has the local government adopted a Yes Alan O’Toole 34B & 34C code of conduct in accordance with Admin Regs 34B and 34C to be observed by council members, committee members and employees? 21 Admin Reg 34B(5) Has the CEO kept a register of Yes Alan O’Toole notifiable gifts in accordance with Admin Reg 34B(5)?

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Department of Local Government, Sport and Cultural Industries - Compliance Audit Return

Bruce Rock - Compliance Audit Return 2020

Disposal of Property

No Reference Question Response Comments Respondent

1 s3.58(3) Where the local government disposed Yes Alan O’Toole of property other than by public auction or tender, did it dispose of the property in accordance with section 3.58(3) (unless section 3.58(5) applies)? 2 s3.58(4) Where the local government disposed Yes Alan O’Toole of property under section 3.58(3), did it provide details, as prescribed by section 3.58(4), in the required local public notice for each disposal of property?

5 of 16

Department of Local Government, Sport and Cultural Industries - Compliance Audit Return

Bruce Rock - Compliance Audit Return 2020

Elections

No Reference Question Response Comments Respondent

1 Elect Regs 30G(1) Did the CEO establish and maintain an Yes Alan O’Toole & (2) electoral gift register and ensure that all disclosure of gifts forms completed by candidates and donors and received by the CEO were placed on the electoral gift register at the time of receipt by the CEO and in a manner that clearly identifies and distinguishes the forms relating to each candidate? 2 Elect Regs 30G(3) Did the CEO remove any disclosure of N/A Alan O’Toole & (4) gifts forms relating to an unsuccessful candidate, or a successful candidate that completed their term of office, from the electoral gift register, and retain those forms separately for a period of at least two years?

3 Elect Regs 30G(5) Did the CEO publish an up-to-date N/A The facility to publish Alan O’Toole & (6) version of the electoral gift register on the electoral gift the local government’s official website register is on the in accordance with Elect Reg 30G(6)? website but to date there have been no electoral gifts to register.

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Department of Local Government, Sport and Cultural Industries - Compliance Audit Return

Bruce Rock - Compliance Audit Return 2020

Finance

No Reference Question Response Comments Respondent

1 s7.1A Has the local government established Yes Alan O’Toole an audit committee and appointed members by absolute majority in accordance with section 7.1A of the Act? 2 s7.1B Where the council delegated to its Yes Alan O’Toole audit committee any powers or duties under Part 7 of the Act, did it do so by absolute majority?

3 s7.3(1) & s7.6(3) Was the person or persons appointed N/A Auditor appointed by Alan O’Toole by the local government to be its the Office of the auditor appointed by an absolute Auditor General majority decision of council?

4 s7.3(3) Was the person(s) appointed by the No As above Alan O’Toole local government under s7.3(1) to be its auditor a registered company auditor or an approved auditor?

5 s7.9(1) Was the auditor’s report for the No Auditors still finalising Alan O’Toole financial year ended 30 June 2020 audit received by the local government by 31 December 2020?

6 s7.12A(3) Where the local government Yes For 2018/19 Audit, Alan O’Toole determined that matters raised in the 2019/20 Audit still auditor’s report prepared under being finalised s7.9(1) of the Act required action to be taken, did the local government ensure that appropriate action was undertaken in respect of those matters?

7 s7.12A(4)(a) Where matters identified as significant Yes Alan O’Toole were reported in the auditor’s report, did the local government prepare a report that stated what action the local government had taken or intended to take with respect to each of those matters?

8 s7.12A(4)(b) Where the local government was Yes As above for 2018/19 Alan O’Toole required to prepare a report under Audit, and submitted s.7.12A(4)(a), was a copy of the to Minister report given to the Minister within three months of the audit report being received by the local government?

9 s7.12A(5) Within 14 days after the local Yes For 2018/19 Audit and Alan O’Toole government gave a report to the published on Shire Minister under s7.12A(4)(b), did the website CEO publish a copy of the report on the local government’s official website?

10 Audit Reg 7 Did the agreement between the local Yes This was discussed at Alan O’Toole government and its auditor include the Entry Interview. Audit objectives and scope of the audit, a is conducted under the plan for the audit, details of the auspice of the OAG. remuneration and expenses paid to the auditor, and the method to be used by the local government to communicate with the auditor?

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Department of Local Government, Sport and Cultural Industries - Compliance Audit Return

11 Audit Reg 10(1) Was the auditor’s report for the Yes For 2018/19 Audit Alan O’Toole financial year ending 30 June received by the local government within 30 days of completion of the audit?

8 of 16

Department of Local Government, Sport and Cultural Industries - Compliance Audit Return

Bruce Rock - Compliance Audit Return 2020

Integrated Planning and Reporting

No Reference Question Response Comments Respondent

1 Admin Reg 19C Has the local government adopted by Yes Adopted 15/3/2019 Alan O’Toole absolute majority a strategic community plan? If Yes, please provide the adoption date or the date of the most recent review in the Comments section?

2 Admin Reg Has the local government adopted by Yes Adopted 18/4/2019 Alan O’Toole 19DA(1) & (4) absolute majority a corporate business plan? If Yes, please provide the adoption date or the date of the most recent review in the Comments section?

3 Admin Reg Does the corporate business plan Yes Alan O’Toole 19DA(2) & (3) comply with the requirements of Admin Reg 19DA(2) & (3)?

9 of 16

Department of Local Government, Sport and Cultural Industries - Compliance Audit Return

Bruce Rock - Compliance Audit Return 2020

Local Government Employees

No Reference Question Response Comments Respondent

1 Admin Reg 18C Did the local government approve a N/A CEO position not Alan O’Toole process to be used for the selection advertised during the and appointment of the CEO before the year. position of CEO was advertised?

2 s5.36(4) & Were all CEO and/or senior employee Yes Alan O’Toole s5.37(3) Admin vacancies advertised in accordance Reg 18A with Admin Reg 18A?

3 Admin Reg 18E Was all information provided in N/A CEO position not Alan O’Toole applications for the position of CEO advertised during the true and accurate? year.

4 Admin Reg 18F Was the remuneration and other N/A CEO position not Alan O’Toole benefits paid to a CEO on appointment advertised during the the same remuneration and benefits year. advertised for the position under section 5.36(4)?

5 s5.37(2) Did the CEO inform council of each Yes Alan O’Toole proposal to employ or dismiss senior employee?

6 s5.37(2) Where council rejected a CEO’s N/A Alan O’Toole recommendation to employ or dismiss a senior employee, did it inform the CEO of the reasons for doing so?

10 of 16

Department of Local Government, Sport and Cultural Industries - Compliance Audit Return

Bruce Rock - Compliance Audit Return 2020

Official Conduct

No Reference Question Response Comments Respondent

1 s5.120 Has the local government designated a Yes Alan O’Toole senior employee as defined by section 5.37 to be its complaints officer?

2 s5.121(1) Has the complaints officer for the local Yes Alan O’Toole government maintained a register of complaints which records all complaints that resulted in a finding under section 5.110(2)(a)?

3 s5.121(2) Does the complaints register include all N/A No complaints received Alan O’Toole information required by section during the year 5.121(2)?

4 s5.121(3) Has the CEO published an up-to-date Yes N.B. Register facility is Alan O’Toole version of the register of the available but no complaints on the local government’s complaints received official website? this year

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Department of Local Government, Sport and Cultural Industries - Compliance Audit Return

Bruce Rock - Compliance Audit Return 2020

Tenders for Providing Goods and Services

No Reference Question Response Comments Respondent

1 F&G Reg 11A(1) & Does the local government have a Yes Alan O’Toole (3) current purchasing policy that complies with F&G Reg 11A(3) in relation to contracts for other persons to supply goods or services where the consideration under the contract is, or is expected to be, $250,000 or less or worth $250,000 or less?

2 F&G Reg 11A(1) Did the local government comply with Yes Alan O’Toole its current purchasing policy in relation to the supply of goods or services where the consideration under the contract was, or was expected to be, $250,000 or less or worth $250,000 or less?

3 s3.57 F&G Reg 11 Subject to F&G Reg 11(2), did the local Yes Alan O’Toole government invite tenders for all contracts for the supply of goods or services where the consideration under the contract was, or was expected to be, worth more than the consideration stated in F&G Reg 11(1)?

4 F&G Regs 11(1), When regulations 11(1), 12(2) or 13 Yes Alan O’Toole 12(2), 13, & 14(1), required tenders to be publicly invited, (3), and (4) did the local government invite tenders via Statewide public notice in accordance with F&G Reg 14(3) and (4)?

5 F&G Reg 12 Did the local government comply with Yes Alan O’Toole F&G Reg 12 when deciding to enter into multiple contracts rather than a single contract?

6 F&G Reg 14(5) If the local government sought to vary Yes Alan O’Toole the information supplied to tenderers, was every reasonable step taken to give each person who sought copies of the tender documents or each acceptable tenderer notice of the variation?

7 F&G Regs 15 & 16 Did the local government's procedure Yes Alan O’Toole for receiving and opening tenders comply with the requirements of F&G Regs 15 and 16?

8 F&G Reg 17 Did the information recorded in the Yes Alan O’Toole local government's tender register comply with the requirements of F&G Reg 17 and did the CEO make the tenders register available for public inspection and publish it on the local government’s official website?

9 F&G Reg 18(1) Did the local government reject any Yes Alan O’Toole tenders that were not submitted at the place, and within the time, specified in the invitation to tender?

10 F&G Reg 18(4) Were all tenders that were not rejected Yes Alan O’Toole assessed by the local government via a written evaluation of the extent to which each tender satisfies the criteria for deciding which tender to accept?

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11 F&G Reg 19 Did the CEO give each tenderer written Yes Alan O’Toole notice containing particulars of the successful tender or advising that no tender was accepted? 12 F&G Regs 21 & 22 Did the local government’s advertising Yes Alan O’Toole and expression of interest processes comply with the requirements of F&G Regs 21 and 22? 13 F&G Reg 23(1) & Did the local government reject any Yes Alan O’Toole (2) expressions of interest that were not submitted at the place, and within the time, specified in the notice or that failed to comply with any other requirement specified in the notice? 14 F&G Reg 23(3) Were all expressions of interest that Yes Alan O’Toole were not rejected assessed by the local government? 15 F&G Reg 23(4) After the local government considered Yes Alan O’Toole expressions of interest, did the CEO list each person considered capable of satisfactorily supplying goods or services as an acceptable tenderer? 16 F&G Reg 24 Did the CEO give each person who Yes Alan O’Toole submitted an expression of interest a notice in writing of the outcome in accordance with F&G Reg 24?

17 F&G Regs 24AD(2) Did the local government invite N/A This is only undertaken Alan O’Toole & (4) and 24AE applicants for a panel of pre-qualified via WALGA’s preferred suppliers via Statewide public notice in supplier arrangement accordance with F&G Reg 24AD(4) and 24AE?

18 F&G Reg 24AD(6) If the local government sought to vary N/A Alan O’Toole the information supplied to the panel, was every reasonable step taken to give each person who sought detailed information about the proposed panel or each person who submitted an application notice of the variation?

19 F&G Reg 24AF Did the local government's procedure N/A Alan O’Toole for receiving and opening applications to join a panel of pre-qualified suppliers comply with the requirements of F&G Reg 16, as if the reference in that regulation to a tender were a reference to a pre-qualified supplier panel application?

20 F&G Reg 24AG Did the information recorded in the N/A Alan O’Toole local government's tender register about panels of pre-qualified suppliers comply with the requirements of F&G Reg 24AG?

21 F&G Reg 24AH(1) Did the local government reject any N/A Alan O’Toole applications to join a panel of pre- qualified suppliers that were not submitted at the place, and within the time, specified in the invitation for applications?

22 F&G Reg 24AH(3) Were all applications that were not N/A Alan O’Toole rejected assessed by the local government via a written evaluation of the extent to which each application satisfies the criteria for deciding which application to accept?

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23 F&G Reg 24AI Did the CEO send each applicant N/A Alan O’Toole written notice advising them of the outcome of their application?

24 F&G Regs 24E & Where the local government gave N/A Alan O’Toole 24F regional price preference, did the local government comply with the requirements of F&G Regs 24E and 24F?

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Bruce Rock - Compliance Audit Return 2020

Optional Questions

No Reference Question Response Comments Respondent

1 Financial Did the CEO review the Yes 19th July 2018 Alan O’Toole Management Reg appropriateness and effectiveness of 5(2)(c) the local government’s financial management systems and procedures in accordance with Financial Management Reg 5(2)(c) within the three years prior to 31 December 2020? If yes, please provide the date of council’s resolution to accept the report.

2 Audit Reg 17 Did the CEO review the Yes 21st May 2020 Alan O’Toole appropriateness and effectiveness of the local government’s systems and procedures in relation to risk management, internal control and legislative compliance in accordance with Audit Reg 17 within the three years prior to 31 December 2020? If yes, please provide date of council’s resolution to accept the report.

3 s5.87C(2) Where a disclosure was made under N/A Alan O’Toole sections 5.87A or 5.87B, was the disclosure made within 10 days after receipt of the gift?

4 s5.87C Where a disclosure was made under N/A Alan O’Toole sections 5.87A or 5.87B, did the disclosure include the information required by section 5.87C?

5 s5.90A(2) Did the local government prepare and Yes Alan O’Toole adopt by absolute majority a policy dealing with the attendance of council members and the CEO at events?

6 s.5.90A(5) Did the CEO publish an up-to-date Yes Alan O’Toole version of the attendance at events policy on the local government’s official website?

7 s5.96A(1), (2), (3) Did the CEO publish information on the Yes Alan O’Toole & (4) local government’s website in accordance with sections 5.96A(1), (2), (3), and (4)?

8 s5.128(1) Did the local government prepare and Yes Alan O’Toole adopt (by absolute majority) a policy in relation to the continuing professional development of council members?

9 s5.127 Did the local government prepare a Yes Alan O’Toole report on the training completed by council members in the 2019/2020 financial year and publish it on the local government’s official website by 31 July 2020?

10 s6.4(3) By 30 September 2020, did the local No Letter of extension to government submit to its auditor the submit granted to balanced accounts and annual financial 19/10/20 and accounts

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report for the year ending 30 June and annual financial 2020? report submitted by latter date.

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RIDER INFORMATION & REGISTRATION

2021 RIDE ALONGSIDE

580km Cycling Event : York – Hyden - Collie 10 – 14 May 2021

BACKGROUND

Ride Alongside is a 5 day, 580 kilometre cycling event from York to Hyden to Collie to raise the awareness of Post-Traumatic Stress Disorder (PTSD), depression and other mental health conditions experienced by emergency services sustained in the line of duty.

The goal of Ride Alongside is to bring people together, foster a culture of mental health awareness within emergency services and the wider community. Riders will illustrate through their own experiences the benefits of good mental health and how it is okay to seek help with personal struggles.

Ride Alongside will test the physical and mental endurance of riders and their bikes. Ride Alongside founders Jason Barnes and Rob Seaman felt the need to raise community awareness of the trauma faced by emergency services on a daily basis, having seen it first hand and the seed for Ride Alongside was sown.

Ride Alongside will also shine a spotlight on the benefits of starting conversations about our mental health with those around us and the essential need for resources and support services for partners and families of those serving on the frontline in Australian emergency services organisations.

Ride Alongside will pedal its way through many Wheatbelt, Great Southern and South West communities stopping along the way to start that conversation and publicise the resources and support services available.

1 EVENT INFORMATION

Ride Alongside is an annual awareness cycling event travelling selected routes throughout Regional Western Australia. The event is operated and managed by Ride Alongside Inc.

2021 Ride Alongside is a 5-day, 580 kilometre cycling event from York to Hyden to Collie to raise the awareness of Post-Traumatic Stress Disorder (PTSD), depression and other mental health conditions experienced by emergency services personnel sustained in the line of duty.

Ride Alongside accompanied by event charity partners, Silence of Sirens Charity Inc. reached out to many in regional communities to promote mental health awareness, discuss mental wellbeing and also demonstrate the link between positive physical health and good mental health. Riders met both current serving and former emergency services members who had previously experienced dark times because of their work.

In 2019, 12 adventurous cyclists rode 518 kilometres from Bunbury to Denmark, visiting the communities of Donnybrook, Boyup Brook, Kojonup, Katanning, Gnowangerup, Tambellup, Cranbrook and Mount Barker. The contingent included five returning riders from 2017, seven first time participants and a dedicated group of support volunteers who helped with all event preparation & logistics.

The 2021 Ride Alongside event will commence in York on Monday 10 May 2021.

Day 1 and the official start will take place at York Police Station at 8.00am. On the first day we travel to Quairading then onto Bruce Rock for official stops and stay overnight in Bruce Rock. (146km)

Day 2 will start from Bruce Rock and travel to Wave Rock (Hyden), via Narembeen for an official stop. Overnight stay at the iconic Wave Rock. (133km)

Day 3 will depart Wave Rock (Hyden) to Kondinin, then onto Kulin, with official stops at Kondinin and Kulin. Overnight stay at Kulin. (90km)

Day 4 starts at Kulin, travelling via the original ‘Tin Horse Highway’ to official stops at Wickepin and Narrogin. Stay overnight at Narrogin. (108km)

Day 5 is the final day and travels from Narrogin to Williams for an official stop, then on the home straight to the official finish at Collie at 3.00pm, Friday 14 May 2021. (120km)

Accommodation is provided for riders at each nightly stop. Accommodation will consist of space within a caravan park for the rider to erect a tent or swag. Riders will have access to bathroom facilities at each overnight camp stop and rider’s property will be transported by support vehicles between overnight camp stops. All meals are provided, except breakfast Monday and dinner Friday.

2 PURPOSE OF EVENT & GENERAL INFORMATION

The aim of this event is to provide opportunity for a great value, fun cycling event and to raise the awareness of Post-Traumatic Stress Disorder (PTSD), depression and other mental health conditions experienced by emergency services personnel sustained in the line of duty.

The goal of Ride Alongside is to bring people together, foster a culture of mental health awareness within emergency services personnel and the wider community. Riders will illustrate through their own experiences the benefits of good mental health and how it is okay to seek help with personal struggles.

Participants are NOT required to fund raise for the ride.

Registration.

The registration fee for 2021 Ride Alongside cycling event is $600.00 for the full event, or $120.00 per day leg. The registration fee includes overnight camping accommodation and all meals while on the ride. Full event (5 day) riders are eligible for a complimentary limited edition 2021 Ride Alongside cycling kit (jersey & bib), Ride Alongside polo shirt, cap & backpack. Additional jerseys and bibs will be available at cost. No refunds for cancellations will be provided after 28 February 2021. The number of riders is limited.

To complete the registration process you will need emergency contact and phone numbers, information on any medication, allergy and any special dietary details and insurance details. You will also be asked to nominate a category you will ride in, either the full event or one day ride(s). Participants will need to have the capability and training to ride 120km – 140km per day at 24km/h for 5 days.

Registration includes agreeing to a waiver and providing personal information for safety purposes. Registration is for a specific person only and NOT TRANSFERABLE. In the event we receive a cancellation from you, your place will be offered to the next person on the waiting list. If you give or sell your place to someone else that person will not be permitted to ride and will not be given a refund.

Refund / No Refund Policy.

Until 28 February 2021 withdrawal will result in a $25 fee. After 28 February 2021 there will be NO refund.

Photographs.

Before, during and after the event, photographs of participants may be taken for promotional, media or record purposes. Unless Ride Alongside Inc. are advised in writing specifically stating otherwise (and providing sufficient information to identify the participant) this nomination acts as permission for photos to be taken and used as indicated. Please notify the organisers if you do NOT wish to have your photograph used publicly.

3 HOW TO REGISTER

Registering early is important to secure your place for 2021 Ride Alongside.

The registration form is online at: https://register.ridealongside.org.au/

Once your registration is completed, Ride Alongside will be in contact to confirm your registration, clothing sizes and other arrangements.

Payment of your registration fee will be appreciated before clothing is ordered with the manufacturers.

Ride Alongside bank details for EFT direct deposit are as follows:

BSB: 806-015 Account No.: 01988858 Bank: P&N Bank Account Name: Ride Alongside Inc.

CONTACT

Thank you for considering participating with Ride Alongside and we hope you can join us on our 2021 event raising the awareness of Post-Traumatic Stress Disorder (PTSD), depression and other mental health conditions experienced by emergency services personnel sustained in the line of duty.

If you are interested in becoming a corporate sponsor or would like further information, please contact:

Rob Seaman Jason Barnes Tel: 041-444-5195 Tel: 0409-506-471 Email: [email protected] Email: [email protected]

www.facebook.com/ridealongside.org.au

www.instagram.com/ridealongside.org.au

2019 Ride Alongside Custom Cycling Kits by Pedal Mafia.

5 Legend Cadastre (View 1) Land Tenure Small Scale 256K

Crown Allotment (Type 2) Land Tenure Small Scale 64K

Crown Allotment (Type 2) Land Tenure Small Scale 16K

Crown Allotment (Type 2)

Public Road

Reserve

Notes: The data that appears on the map may be out of date, not intended to be used at the scale displayed, or subject to license agreements. The map should only be used in matters related to Department of Planning, Lands and Heritage business.

Aerial R15270 Map was produced using DPLH's InQuiry. 0 0.06 0.1 Kilometres

DPLH BUSINESS USE ONLY 1: 2,257 at A3 Projection: WGS_1984_Web_Mercator_Auxiliary_Sphere Internal Spatial Viewer Date produced: 14-Dec-2020 Legend Cadastre (View 1)

Aerial R15270 Map was produced using DPLH's InQuiry. 0 0.06 0.1 Kilometres

DPLH BUSINESS USE ONLY 1: 2,257 at A3 Projection: WGS_1984_Web_Mercator_Auxiliary_Sphere Internal Spatial Viewer Date produced: 14-Dec-2020