Ordinary Meeting of Council Attachments Wednesday 18 December 2019 6.00Pm

Ordinary Meeting of Council Attachments Wednesday 18 December 2019 6.00pm

Executive Meeting

26 November 2019

Shire of Trayning Council Chambers

MINUTES

1.30pm Lunch and networking 2.00pm NEWROC Meeting

NEWROC Vision Statement NEWROC is a strong, cohesive regional leadership group that fosters economic prosperity of member Councils.

www.newroc.com.au

ANNUAL CALENDAR OF ACTIVITIES

MONTH ACTIVITY MEETING January Executive February Council refreshes itself on NEWROC Vision, Mission, Council Values (review Vision and Mission every other year) Council reviews NEWROC project priorities March WDC attendance to respond to NEWROC project Executive priorities Submit priority projects to WDC, Regional Development and WA Planning Discussion regarding portfolios vs projects, current governance structure April NEWROC Budget Preparation Council Review NEWTRAVEL Tourism Officer Contract - expires June 2017 May NEWROC Draft Budget Presented Executive NEWROC Executive Officer Contract/Hourly Rate Review (current contract expires June 2019) Local Government Week agenda to be discussed at Executive meeting to determine if EA should attend June NEWROC Budget Adopted Council July Executive August Information for Councillors pre-election Council NEWROC Audit September Executive October NEWROC CEO and President Handover Council November NEWROC Induction of new Council representatives Executive (every other year) Review NEWROC MoU (every other year) December NEWROC Drinks Council

ONGOING ACTIVITIES Compliance Media Releases

NEWROC Rotation Shire of Mt Marshall Shire of Nungarin Shire of Wyalkatchem Shire of Koorda (Oct 2019 – Oct 2021) Shire of Mukinbudin Shire of Trayning

NEWROC Executive Meeting 26 November 2019 - MINUTES TABLE OF CONTENTS

1. OPENING AND ANNOUNCEMENTS ...... 4

2. RECORD OF ATTENDANCE AND APOLOGIES ...... 4 2.1. ATTENDANCE 4 2.2. APOLOGIES 4 2.3. GUESTS 4 2.4. LEAVE OF ABSENCE APPROVALS / APPROVED 4

3. DECLARATIONS OF INTEREST AND DELEGATIONS REGISTER ...... 4 3.1. DELEGATION REGISTER 4

4. PRESENTATIONS ...... 5

5. MINUTES OF MEETINGS ...... 5 5.1. BUSINESS ARISING 5

6. FINANCIAL MATTERS ...... 6 6.1. INCOME, EXPENDITURE AND PROFIT AND LOSS 6 6.2. NEWROC AUDIT 8

7. MATTERS FOR CONSIDERATION ...... 9 7.1. NEWROC STRATEGIC PLANNING – PROJECT UPDATES 9 7.2. TELECOMMUNICATIONS PROJECT 13 7.3. NEWTRAVEL 16

8. EMERGING NEWROC ISSUES AS NOTIFIED, INTRODUCED BY DECISION OF THE MEETING ...... 17

9. OTHER BUSINESS ...... 17 9.1. ELECTED MEMBER TRAINING 17 9.2. LOCAL BUSINESS PROGRAMS 17

10. 2019 MEETING SCHEDULE ...... 18

11. CLOSURE ...... 18

NEWROC Executive Meeting 26 November 2019 - MINUTES NORTH EASTERN WHEATBELT REGIONAL ORGANISATION OF COUNCILS

Minutes for the Executive Meeting held at the Shire of Trayning Council Chambers on Tuesday 26 November 2019 commencing at 1.58pm.

MINUTES

1. OPENING AND ANNOUNCEMENTS

Darren Simmons, NEWROC CEO welcomed everyone and opened the meeting at 1.58pm

2. RECORD OF ATTENDANCE AND APOLOGIES

2.1. Attendance

Darren Simmons NEWROC CEO, CEO, Shire of Koorda Taryn Dayman CEO, Shire of Wyalkatchem John Nuttall CEO, Shire of Mt Marshall Dirk Sellenger CEO, Shire of Mukinbudin Adam Majid CEO, Shire of Nungarin Brian Jones CEO, Shire of Trayning

NEWROC Officer Caroline Robinson Executive Officer, NEWROC

2.2. Apologies

Nil

2.3. Guests

Nil

2.4. Leave of Absence Approvals / Approved

Nil

3. Declarations of Interest and Delegations Register

Caroline Robinson Item 9.1

3.1. Delegation Register

Please find below a delegations register as per the new policy adopted in March 2017: Description of Delegations Delegatee Delegated to Approval Records Management CEO NEWROC EO Council NEWROC Financial Management CEO NEWROC EO Council Dec 2017 Bendigo Bank Signatory CEO NEWROC EO Council Dec 2017 (NEWROC) Bendigo Bank Signatory (Shire of Council CEO Council Oct 2019 Koorda) NEWROC Website CEO NEWROC EO Council June 2017

NEWROC Executive Meeting 26 November 2019 - MINUTES 4. Presentations

Nil

5. MINUTES OF MEETINGS

Minutes of the Executive Meeting held 24 September 2019 have previously been circulated.

RESOLUTION

That the Minutes of the Executive Meeting held on 24 September 2019 be received as a true and correct record of proceedings.

Moved J Nuttall Seconded A Majid CARRIED 6/0

5.1. Business Arising

Nil

NEWROC Executive Meeting 26 November 2019 - MINUTES

6. FINANCIAL MATTERS

6.1. Income, Expenditure and Profit and Loss

FILE REFERENCE: 42-2 Finance Audit and Compliance REPORTING OFFICER: Caroline Robinson DISCLOSURE OF INTEREST: Nil DATE: 19 November 2019 ATTACHMENT NUMBER: #1P and L CONSULTATION: STATUTORY ENVIRONMENT: Nil VOTING REQUIREMENT: Simple Majority

COMMENTS

Account transactions for the period 1 October 2019 to 31 October 2019

Running Date Description Reference Credit Debit Gross GST Balance

BB NEWROC Funds-5557 Opening 202,757.96 0.00 202,757.96 0.00 0.00 Balance 01 Oct 2019 Bendigo Bank 0.00 2.00 202,755.96 (2.00) 0.00 01 Oct 2019 Bendigo Bank 17.87 0.00 202,773.83 17.87 0.00 Payment: Monitor 01 Oct 2019 Bookkeeping Xero Subs 0.00 50.00 202,723.83 (50.00) 0.00 Services Payment: Shire of Mt SEGRA 16 Oct 2019 0.00 2,312.32 200,411.51 (2,312.32) 0.00 Marshall Reimbursement Payment: Trayning Venue Health 16 Oct 2019 and District Sporting 0.00 150.00 200,261.51 (150.00) 0.00 Forum Club Health Forum 25 Oct 2019 Payment: WALGA 1,375.00 0.00 201,636.51 1,375.00 0.00 Catering Total BB NEWROC Funds-5557 1,392.87 2,514.32 201,636.51 (1,121.45) 0.00 Closing 201,636.51 0.00 201,636.51 0.00 0.00 Balance

Total 1,392.87 2,514.32 (1,121.45) (1,121.45) 0.00

NEWROC Executive Meeting 26 November 2019 - MINUTES

RESOLUTION

That the income and expenditure from 1 October 2019 to 31 October 2019 and the P and L and balance sheet as at 31 October 2019 be received.

Moved B Jones Seconded D Sellenger CARRIED 6/0

NEWROC Executive Meeting 26 November 2019 - MINUTES 6.2. NEWROC Audit

FILE REFERENCE: 42-2 Finance Audit and Compliance REPORTING OFFICER: Caroline Robinson DISCLOSURE OF INTEREST: Nil DATE: 19 November 2019 ATTACHMENT NUMBER: #2 Audit Report #3 P and L CONSULTATION: Middleton Accountants STATUTORY ENVIRONMENT: Nil VOTING REQUIREMENT: Simple Majority

COMMENTS

The NEWROC engaged Middleton Accountants to complete its annual audit for the financial year 2018/19

The Auditor’s report is attached. To note:

We need to submit a GST adjustment as there were a few invoices recorded as GST paid but the business was not registered for GST. This will be amended in Q2 2019 BAS

RESOLUTION

That the audit report and profit and loss report be received

Moved B Jones Seconded T Dayman CARRIED 6/0

Discussion:

Auditor notes were sent to CEOs prior to the meeting

NEWROC Executive Meeting 26 November 2019 - MINUTES 7. MATTERS FOR CONSIDERATION

7.1. NEWROC Strategic Planning – Project Updates

FILE REFERENCE: 041-5 Strategic and Future Planning REPORTING OFFICER: Caroline Robinson, Executive Officer DISCLOSURE OF INTEREST: Nil DATE: 19 November 2019 ATTACHMENT NUMBER: #3 InfraNomics Proposal #4 Grant application – Microgrids (to be supplied) CONSULTATION: Darren Simmons Taryn Dayman John Nuttall Giles Perryman – ASK Waste Management Tammy King – Grants Empire STATUTORY ENVIRONMENT: Nil VOTING REQUIREMENT: Simple Majority

COMMENT

Below is an updated status report for the NEWROC Strategic Projects:

NEWROC STRATEGIC PROJECTS – Status Report

NEWROC PRIORITY PROGRESS NEWROC EO NEXT STEP FUTURE PROJECT as FUNDING developed at February CEO SUPPORT 2018 Strategy Day 1. Renewable Energy  MicroGrid Report released  Renewable Energy Project Plan Micro Grid funding Investigation developed application to be submitted Business Case  Stage 2 Report Completed November 21 2019 (included DPIRD and Western Power meetings)  NEWROC EO met with Western Power Design Energy Team  NEWROC EO met with Steve

Projects 2018 Projects Mason ICM regarding their energy project  Micro Grids Funding out, Agreement at October Council meeting to pursue  Scope sent to various consultants  Teleconference with a few CEO’s to discuss proposals and select a preferred supplier 2. IT Services  Presentation to Executive at May Formation of a IT steering Executive meeting by IWS group (C Robinson, A Majid) Investigation into IT Corporate support for members as  Three members progressing with IT well as businesses in the Vision district 3. Regional Subsidiary  Executive working on charter and business plan (DRAFT) Investigation and  Meeting held with the Minister for preparation Local Government February 2019  NEWROC Letter of thanks to the Minister for the meeting

NEWROC Executive Meeting 26 November 2019 - MINUTES

 NEWROC CEO and NEWROC EO met with DLG and discussed the regional subsidiary regulations (16/4/19) 4. Integrated Planning  Stephen Grimmer attended  NEWROC Strategic NEWROC Executive meeting to Planning day in present on the peer support February / March 2020 program  NEWROC EO has  Discussion at October Council spoken to Stephen meeting regarding Stephen Grimmer to clarify the Grimmer’s proposal proposal and alternative ideas 5. Childcare  Proposal to engage with REED NEWROC EO has engaged regarding childcare services in Mt with REED again, sent job Marshall Shire, Wyalkatchem and advert for their approval Koorda (as well as other members as required)  Taryn, John and NEWROC EO had a meeting with REED to discuss proposal  NEWROC EO had a follow up meeting with REED in Narrogin  Childcare project added to NEWROC strategic project status report 6. Telecommunications  Crisp Wireless has developed a  Agreement sent to Crisp – contemporary and strategic infrastructure investment Wireless – still no future focused list response 21/10/2019  NEWROC has commissioned a  Response from Crisp Advocacy tower in the Shire of Mukinbudin Wireless regarding  In principle support for a tower in agreement and next Yorkrakine steps including  Mukinbudin tower completed Yorkrakine tower and capital raising project  Agreement refined and sent to Earnshaw Lawyers for review

7. Roads Contracting  NEWROC EO spoke with Shire of  Project plan and sample to MRWA Chapman Valley CEO to discuss job description their roads contracting service developed for an Investigation under the regional council engineer across the  March Executive meeting, NEWROC members brought Amount (dollars)  Contact made with of road works that was outsourced WDC regarding this last financial year and any position as a cash or in previous years and the amount kind contribution to the (dollars) of engineering that was Wheatbelt Secondary outsourced last financial year and Freight Network – would

2019 any previous years only be considered in kind

8. Waste  Improving local waste sites  ASK Waste Mgt  Giles Perryman from ASK Waste completing project plan Investigation Management presented at June Council meeting  NEWROC EO met with RDA Wheatbelt EO to discuss NEWROC strategic projects and waste was raised – current Board member of RDA Wheatbelt is interested in waste and our interest will be raised with the Board 10

NEWROC Executive Meeting 26 November 2019 - MINUTES

 ASK Waste Mgt awarded work for the business case.  Waste steering group formed to guide ASK Waste Mgt (Taryn, Darren and Caroline). Meeting held over the phone on Tues 11 Sept  ASK Waste Mgt email providing update on scope

NEWROC Strategic Planning

Members are asked to consider the format for this day and whether a facilitator is required

NEWROC Integrated Planning

Members are asked to consider Stephen Grimmer’s proposal and provide direction back to the NEWROC EO to progress this

OFFICER RECOMMENDATION

Information is received

Discussion:

Childcare

Advert has been prepared for the employment opportunities associated with the childcare project Shire of Wyalkatchem would like the NEWROC EO to work with REED to prepare a timeline, business case or at least identify risks and strategies regarding the project – NEWROC EO will follow up with REED regarding an outline for this / actions required Shire of Mt Marshall has spoken to its childcare staff and discussed the project briefly with them and they also would like some additional information from REED regarding the transfer (pay rates for staff etc) Members discussed the accommodation and vehicle support for a mobile service – the NEWROC EO indicated this is a discussion after potential employees are identified

Strategic Planning

Shire of Mt Marshall provided some feedback on the strategic planning conducted in 2018 – facilitation was good, tables of attendees could be mixed up, ideas presented need to be prioritised and fleshed out further Discussion around linking the NEWROC projects with each members integrated planning documents Each member Council is at different stages with their strategic plans and overall integrated plans Opportunity for education of senior staff and Councillors regarding integrated planning CEO’s could work together in February to identify common themes and use these as a base for presentation to the Councillors

NEWROC Executive Meeting 26 November 2019 - MINUTES

MOTION

Recommend to the NEWROC Council that the strategic planning process for the NEWROC should be focused, and to that end the CEO’s propose a working session amongst themselves in February 2020 with the outcome from the session to provide focus and priorities for the NEWROC Council to consider in their strategic planning session.

Moved J Nuttall Seconded T Dayman CARRIED 6/0

NEWROC Executive Meeting 26 November 2019 - MINUTES 7.2. Telecommunications Project

FILE REFERENCE: 035-1 Grants General REPORTING OFFICER: Caroline Robinson DISCLOSURE OF INTEREST: Nil DATE: 17 September 2019 ATTACHMENT NUMBER: #5 CW Capital Raising Project #6 NEWROC and CW Agreement Draft V 8 CONSULTATION: Maree Gooch, Crisp Wireless Leigh Ballard, Crisp Wireless John Nuttall Taryn Dayman STATUTORY ENVIRONMENT: Nil VOTING REQUIREMENT: Simple Majority

COMMENT

Update on activities: Formal response by Crisp Wireless to our agreement (see email correspondence below). Agreement was revised and emailed to John Nuttall and Taryn Dayman for their feedback (as the reps for this project) and since sent to Earnshaw Lawyers for their review Capital Raising project in progress for Crisp Wireless, see attached Informal discussion with Leigh Ballard regarding additional local governments coming on board Crisp Wireless applying for Digital Farm grants for Shires in the southern Wheatbelt

Email from Maree Gooch, Chair Crisp Wireless 31 October 2019

Hi Caroline Congratulations on running an outstanding WBN event in Pingelly!

I refer to your Minutes of the teleconference on 27 August, 2019 and the Action Items:

 CRISP Wireless is expecting at current installation rates of approximately 3-5 per week (depending on scope of the connection being relatively difficult or straight forward) that the number of customers in the NEWROC area would hope to be at 200 by the end of February 2020. We thank you and your team for the support to continue to provide marketing to connect more customers. We are currently at 147 customers in the NEWROC area, this includes non paying customers.

 Feedback on the Agreement:

The original MOU agreement (attached) was approved and signed by local government authorities in Western Australia and is provided in good faith, for the installation of infrastructure and the delivery of internet services in the area known as the North East Wheatbelt to NEWROC (North East Wheatbelt Regional Councils). Please note that CRISP Wireless Pty Ltd is the owner of the business name South Western Wireless WA and as such this MOU remains valid. We have been in regular contact with NEWROC through yourself and the NEWROC executive team noting that the MOU requests a review at the anniversary date.

NEWROC Executive Meeting 26 November 2019 - MINUTES It is hoped that the original agreement and should you require it , in addition to this email, a letter from the Directors of CRISP Wireless affirming this (mentioned above) will be acceptable and that a formalised General Deed will not be necessary.

 Would you please be able to provide an update on the outcome of the Yorkrakine tower proposal from the 27th August meeting?

In addition to the above and just checking over the minutes to provide feedback and follow up on some of the discussion points:

o Have you had any feedback from NEWROC regarding a tower at North Koorda please? o We have had several attempts to connect with the Department of Education with no real progress. Only the Mukinbudin DHS is an Independent Public School and as such the other schools are still locked in to Department of Education agreements with other providers. o The discussions with WA Police are ongoing. o More people are connecting with the ‘waiving’ of the connection fee however this means that CRISP are basically subsidising the connections for the first 3-4 months depending on the connection – we are of the opinion that any connection is better than no connection. o Interestingly, the refer a friend and get a month of free internet has had a patchy response – would you please be able to resend to the LGA’s to ask them to send out again as there appears to be a direct response to the shire newsletters running adverts. o We have been advertising in the Merredin paper – patchy results but will continue to do so. o It seems that people are ‘seeing’ the CRISP vehicle out and about so that reminds them to sign up. o The Mukinbudin mini-pop tower has been a boost – we have provided positive feedback to the CEO who has in turn been very positive and sharing local intel on the local area and potential tower use. However, there have only been 3 connections from this which is disappointing- one being the land owner (free connection) and we are working on several others which are more difficult connections.

We look forward to continuing the good relationship that we have and working to connecting 200 customers in the NEWROC area.

Kind Regards

Maree Gooch Chairman

M: 0438 374 136 W: www.crispwireless.com.au A: PO Box 1004, Narrogin WA 6312

OFFICER RECOMMENDATION

That the information be received and discussed. Members are asked to respond to:

Feedback on the Yorkrakine Tower and Mukinbudin Tower Draft Agreement between the two parties

NEWROC Executive Meeting 26 November 2019 - MINUTES Discussion:

Is there a minimum requirement for the number of EOI’s for a new tower? General consensus was to ask this of Crisp Wireless NEWROC EO to send out the list of proposed towers for increased coverage across the NEWROC communities Tower east of Mukinbudin is a future possibility (existing tower infrastructure and access to power), Shire of Mukinbudin to contact Crisp Wireless directly Shire of Nungarin has some interest in and around the Talgomine area. Shire of Nungarin to contact Crisp Wireless directly NEWROC EO waiting on Earnshaw Lawyers for feedback on the agreement

RESOLUTION

The information is received

Moved B Jones Seconded J Nuttall CARRIED 6/0

NEWROC Executive Meeting 26 November 2019 - MINUTES 7.3. NEWTRAVEL

FILE REFERENCE: 132 – 1 NEWTravel REPORTING OFFICER: Caroline Robinson DISCLOSURE OF INTEREST: Nil DATE: 19 November 2019 ATTACHMENT NUMBER: Nil CONSULTATION: Nil STATUTORY ENVIRONMENT: Nil VOTING REQUIREMENT: Simple Majority

COMMENT

NEWTravel AGM and General Meeting minutes are available from these links:

AGM - https://gallery.mailchimp.com/1d3671e3328cb979b9ccaa3b6/files/751d31d2-7ccf- 49c1-a616-7c1e1d53a633/2019_Newtravel_AGM_Minutes.pdf

General Meeting - https://gallery.mailchimp.com/1d3671e3328cb979b9ccaa3b6/files/31e04e5f-e093-41a2-95f5- bb536dee5cd0/24.10.2019_Newtravel_GM_Minutes.pdf

NEWTRAVEL would like to extend an offer open to all Councils and Communities for Linda to come and present on Tourism in the Wheatbelt, NEWTRAVEL and the Wheatbelt Way over the next few months, please just get in touch to make arrangements directly with Linda.

The next NEWTRAVEL General Meeting will be held, 10am on Thursday 27th February 2020 in Bencubbin.

RESOLUTION

Information is received.

Moved D Sellenger Seconded A Majid CARRIED 6/0

Discussion:

NEWTravel EO presented to the Shire of Mukinbudin and RDA Wheatbelt (hosted by the Shire of Mt Marshall) NEWTravel EO will attend the Wyalkatchem tourism workshop

NEWROC Executive Meeting 26 November 2019 - MINUTES 8. EMERGING NEWROC ISSUES as notified, introduced by decision of the Meeting

9. Other Business

9.1. Elected Member Training

Cr Melanie Brown requested the NEWROC EO enquire about Councilor training, delivered locally, in light of new Councillors being elected in October 2019. Please find below a response from WALGA

Hi Caroline

I've attached our Council Member Essentials (the mandatory training) for your general information (includes costings).

We can only take a maximum of 20 per course, and as you can see, the cost per day would be $4,000. You could basically divide the $4,000 per day cost via your 6 Councils if that worked for you.

I would also suggest that you spread the training out as it would be too much in a row otherwise.

Most Elected Members are doing the following:

Understanding Local Government via eLearning (EMs book on individually via their LG) Conflicts of Interest via eLearning (EMs book on individually via their LG) Serving on Council 2 days face to face training (hold in central regional location) Meeting Procedures 1 day face to face training (hold in central regional location) Understanding Financial Reports and Budgets 1 day face to face training (hold in central regional location)

If you would like to proceed with the training, we would just need to know the dates/month and location and we can organise trainers for you.

OFFICER RECOMMENDATION

Submitted for discussion

Discussion:

Some Councillors are already participating in E learning For cost recovery, every Shire Councillor in the NEWROC would need to attend John Nuttall to discuss Councillor training at the Great Eastern Zone meeting North and South TAFE are RTO’s and haven’t fleshed out their offerings yet for Councillor training

9.2. Local Business Programs

**Declaration of Interest – Caroline Robinson is also the CEO of the WBN

The Wheatbelt Business Network is offering a variety of business programs that aim to support local businesses at each of their business life stage. Local governments are asked to consider the programs and whether they have any local businesses interested in participating 17

NEWROC Executive Meeting 26 November 2019 - MINUTES or whether the local government would like to fully or partly sponsor a local business to participate:

WBN SEED – 10th February in Corrigin. Aimed at businesses who are brand new or under 2yrs of age, the workshop aims to build a business model that works. Businesses will be walked through financial forecasting software delivered by Venture Cast. The workshop will then be followed by 4 weeks of mentoring by the WBN team ($1,200) https://www.wheatbeltbusinessnetwork.com.au/business-solutions-seed/

WBN GROW – delivered in one on one sessions, the WBN team mentors and guides local businesses who have an operational focus into a strategic mindset. Delivered using 30. 60 and 90 day action plans the WBN helps business owners gain clarity, direction and purpose to grow. Delivered over 6 months ($2,900) https://www.wheatbeltbusinessnetwork.com.au/business-solutions-grow/

WBN SURGE – delivered in early 2020 to local businesses with more than 10 employees, this program is delivered in partnership with a variety of industry experts to help business owners implement strategy, raise capital, gain new networks, enter new markets and achieve growth targets ($5,000)

10. 2019 MEETING SCHEDULE

10 December Council Wyalkatchem 3pm

11. CLOSURE

NEWROC CEO thanked everyone for their attendance and closed the meeting at 3.20pm

Council Meeting

10 December 2019

Shire of Wyalkatchem Council Chambers

MINUTES

3pm NEWROC Meeting 4.30pm End of year drinks and presentations

NEWROC Vision Statement NEWROC is a strong, cohesive regional leadership group that fosters economic prosperity of member Councils.

www.newroc.com.au

ANNUAL CALENDAR OF ACTIVITIES

ONGOING ACTIVITIES Compliance Media Releases

NEWROC Rotation Shire of Mt Marshall Shire of Nungarin Shire of Wyalkatchem Shire of Koorda (Oct 2019 – Oct 2021) Shire of Mukinbudin Shire of Trayning

NEWROC Council Meeting 10 December 2019 - MINUTES TABLE OF CONTENTS

1. OPENING AND ANNOUNCEMENTS ...... 4

2. RECORD OF ATTENDANCE AND APOLOGIES ...... 4 2.1. ATTENDANCE 4 2.2. APOLOGIES 4 2.3. GUESTS 4 2.4. LEAVE OF ABSENCE APPROVALS / APPROVED 4

3. DECLARATIONS OF INTEREST AND DELEGATIONS REGISTER ...... 4 3.1. DELEGATION REGISTER 4

4. PRESENTATIONS ...... 5

5. MINUTES OF MEETINGS ...... 5 5.1. EXECUTIVE MEETING 26 NOVEMBER 2019 5 5.2. BUSINESS ARISING 5 5.3. COUNCIL MEETING 22 OCTOBER 2019 5

6. FINANCIAL MATTERS ...... 6 6.1. INCOME, EXPENDITURE AND PROFIT AND LOSS 6 6.2. NEWROC AUDIT 8

7. MATTERS FOR CONSIDERATION ...... 9 7.1. NEWROC STRATEGIC PLANNING – PROJECT UPDATES 9 7.2. TELECOMMUNICATIONS PROJECT 13 7.3. NEWROC END OF YEAR REVIEW 18

8. EMERGING NEWROC ISSUES AS NOTIFIED, INTRODUCED BY DECISION OF THE MEETING ...... 19

9. OTHER BUSINESS ...... 19 9.1. ELECTED MEMBER TRAINING 19 9.2. LOCAL BUSINESS PROGRAMS 20 9.3. GRANT GURU 20 9.4. TELSTRA 20 9.5. NEWROC HEALTH FORUM UPDATE 20

10. 2020 MEETING SCHEDULE ...... 21

11. CLOSURE ...... 21

NEWROC Council Meeting 10 December 2019 - MINUTES NORTH EASTERN WHEATBELT REGIONAL ORGANISATION OF COUNCILS

Minutes of the Council Meeting held at the Shire of Wyalkatchem Council Chambers on Tuesday 10 December 2019 commencing at 2.58pm

MINUTES

1. OPENING AND ANNOUNCEMENTS

Cr Ricky Storer, NEWROC Chair welcomed everyone and opened the meeting at 2.58pm

2. RECORD OF ATTENDANCE AND APOLOGIES

2.1. Attendance

Cr Ricky Storer NEWROC Chair, President Shire of Koorda Cr Pippa De Lacy President, Shire of Nungarin Cr Melanie Brown President, Shire of Trayning Cr Quentin Davies President, Shire of Wyalkatchem Cr Tony Sasche President, Shire of Mt Marshall Cr Gary Shadbolt President, Shire of Mukinbudin

NEWROC Officer Caroline Robinson Executive Officer, NEWROC

2.2. Apologies

Cr Nick Gillett Shire of Mt Marshall

2.3. Guests

Cr Eileen O’Connell Shire of Nungarin Cr Marlon Hudson Shire of Trayning Cr Misha Stratford Shire of Wyalkatchem Cr Jannah Stratford Shire of Koorda

2.4. Leave of Absence Approvals / Approved

Nil

3. Declarations of Interest and Delegations Register

Caroline Robinson Item 9.2

3.1. Delegation Register

Please find below a delegations register as per the new policy adopted in March 2017: Description of Delegations Delegatee Delegated to Approval 4

NEWROC Council Meeting 10 December 2019 - MINUTES Records Management CEO NEWROC EO Council NEWROC Financial Management CEO NEWROC EO Council Dec 2017 Bendigo Bank Signatory CEO NEWROC EO Council Dec 2017 (NEWROC) Bendigo Bank Signatory (Shire of Council CEO Council Oct 2019 Koorda) NEWROC Website CEO NEWROC EO Council June 2017

4. Presentations

Nil

5. MINUTES OF MEETINGS

5.1. Executive Meeting 26 November 2019

Minutes of the Executive Meeting held 26 November 2019 have previously been circulated.

RESOLUTION

That the Minutes of the Executive Meeting held on 26 November 2019 be received

Moved Cr Davies Seconded Cr De Lacy CARRIED 6/0

5.2. Business Arising

Nil

5.3. Council Meeting 22 October 2019

Minutes of the Council Meeting held on 22 October 2019 have previously been circulated.

Amendment to the minutes:

Remove point of discussion under item 9.1 At last meeting of NEWTRAVEL, the Shire of Trayning indicated it was likely to withdraw from the group in 2021

OFFICER RECOMMENDATION

That the Minutes of the Council Meeting held on 22 October 2019 with an amendment to item 9.1 be received as a true and correct record of proceedings

MOTION

That the Minutes of the Council Meeting held on 22 October 2019 with an amendment to item 9.1 – that the NEWTRAVEL membership was discussed - be received as a true and correct record of proceedings

Moved Cr Brown Seconded Cr Davies CARRIED 6/0

NEWROC Council Meeting 10 December 2019 - MINUTES 6. FINANCIAL MATTERS

6.1. Income, Expenditure and Profit and Loss

FILE REFERENCE: 42-2 Finance Audit and Compliance REPORTING OFFICER: Caroline Robinson DISCLOSURE OF INTEREST: Nil DATE: 4 December 2019 ATTACHMENT NUMBER: #1P and L CONSULTATION: STATUTORY ENVIRONMENT: Nil VOTING REQUIREMENT: Simple Majority

COMMENTS

Account transactions for the period 1 October 2019 to 30 November 2019

Running Date Description Reference Credit Debit Balance

BB NEWROC Funds-5557 202,757.9 Opening Balance 0.00 202,757.96 6 01 Oct 2019 Bendigo Bank 0.00 2.00 202,755.96 01 Oct 2019 Bendigo Bank 17.87 0.00 202,773.83 01 Oct 2019 Payment: Monitor Bookkeeping Services INV-2722 0.00 50.00 202,723.83 16 Oct 2019 Payment: Shire of Mt Marshall 14613 0.00 2,312.32 200,411.51 Payment: Trayning and District Sporting RB925912809 16 Oct 2019 0.00 150.00 200,261.51 Club 8 25 Oct 2019 Payment: WALGA INV-0061 1,375.00 0.00 201,636.51 01 Nov Bendigo Bank 17.14 0.00 201,653.65 2019 01 Nov Payment: Monitor Bookkeeping Services INV-2754 0.00 50.00 201,603.65 2019 01 Nov Bendigo Bank 0.00 0.80 201,602.85 2019 04 Nov Payment: Solum Wheatbelt Business INV-0060 0.00 3,292.00 198,310.85 2019 Solutions 04 Nov Payment: Ask Waste Management 591 0.00 9,677.25 188,633.60 2019 08 Nov Payment: Grants Empire 00001834 0.00 1,716.00 186,917.60 2019 29 Nov Payment: Shire of Mukinbudin INV-0057 14,300.00 0.00 201,217.60 2019 Total BB NEWROC Funds-5557 15,710.01 17,250.37 201,217.60 201,217.6 Closing Balance 0.00 201,217.60 0

Total 15,710.01 17,250.37 (1,540.36)

NEWROC Council Meeting 10 December 2019 - MINUTES

RESOLUTION

That the income and expenditure from 1 October 2019 to 30 November 2019 and the P and L and balance sheet as at 30 November 2019 be received.

Moved Cr Shadbolt Seconded Cr Sasche CARRIED 6/0

Discussion:

WBW Infrastructure has been incorrectly coded, it is actually Ask Waste Management’s invoice NEWROC EO to split the list of payments and expenditure for future agendas

NEWROC Council Meeting 10 December 2019 - MINUTES 6.2. NEWROC Audit

FILE REFERENCE: 42-2 Finance Audit and Compliance REPORTING OFFICER: Caroline Robinson DISCLOSURE OF INTEREST: Nil DATE: 4 December 2019 ATTACHMENT NUMBER: #2 Audit Report #3 P and L CONSULTATION: Middleton Accountants STATUTORY ENVIRONMENT: Nil VOTING REQUIREMENT: Simple Majority

COMMENTS

The NEWROC engaged Middleton Accountants to complete its annual audit for the financial year 2018/19

The Auditor’s report is attached. To note:

 We need to submit a GST adjustment as there were a few invoices recorded as GST paid but the business was not registered for GST. This will be amended in Q2 2019 BAS

RESOLUTION

That the audit report and profit and loss report for the financial year 2018/19 be received

Moved Cr Davies Seconded Cr Sasche CARRIED 6/0

NEWROC Council Meeting 10 December 2019 - MINUTES 7. MATTERS FOR CONSIDERATION

7.1. NEWROC Strategic Planning – Project Updates

FILE REFERENCE: 041-5 Strategic and Future Planning REPORTING OFFICER: Caroline Robinson, Executive Officer DISCLOSURE OF INTEREST: Nil DATE: 4 December 2019 ATTACHMENT NUMBER: #3 InfraNomics Proposal CONSULTATION: Darren Simmons Taryn Dayman John Nuttall Dirk Sellenger Giles Perryman – ASK Waste Management Tammy King – Grants Empire Mandy Walker – RDA Wheatbelt Stephen Grimmer STATUTORY ENVIRONMENT: Nil VOTING REQUIREMENT: Simple Majority

COMMENT

Below is an updated status report for the NEWROC Strategic Projects:

NEWROC STRATEGIC PROJECTS – Status Report

NEWROC PRIORITY PROGRESS NEWROC EO NEXT STEP FUTURE PROJECT as FUNDING developed at February CEO SUPPORT 2018 Strategy Day 1. Renewable Energy  MicroGrid Report released  Renewable Energy Project Plan Investigation developed Business Case  Stage 2 Report Completed (included DPIRD and Western Power meetings)  NEWROC EO met with Western Power Design Energy Team

Projects 2018 Projects  NEWROC EO met with Steve Mason ICM regarding their energy project  Micro Grids Funding out, Agreement at October Council meeting to pursue  Scope sent to various consultants  Teleconference with a few CEO’s to discuss proposals and select a preferred supplier  Micro Grid funding application submitted 2. IT Services  Presentation to Executive at May Formation of a IT steering Executive meeting by IWS group (C Robinson, A Majid) Investigation into IT Corporate support for members as  Three members progressing with IT well as businesses in the Vision district 3. Regional Subsidiary  Executive working on charter and business plan (DRAFT)

NEWROC Council Meeting 10 December 2019 - MINUTES

Investigation and  Meeting held with the Minister for preparation Local Government February 2019  NEWROC Letter of thanks to the Minister for the meeting  NEWROC CEO and NEWROC EO met with DLG and discussed the regional subsidiary regulations (16/4/19) 4. Integrated Planning  Stephen Grimmer attended  CEO working session in NEWROC Executive meeting to February 2020 present on the peer support (proposed) program  Discussion at October Council meeting regarding Stephen Grimmer’s proposal  NEWROC EO has spoken to Stephen Grimmer to clarify the proposal and alternative ideas  NEWROC Strategic Planning day in March 2020

5. Childcare  Proposal to engage with REED  Timeline and business regarding childcare services in Mt assessment Marshall Shire, Wyalkatchem and Koorda (as well as other members as required)  Taryn, John and NEWROC EO had a meeting with REED to discuss proposal  NEWROC EO had a follow up meeting with REED in Narrogin  Childcare project added to NEWROC strategic project status report  NEWROC EO has engaged with REED again  Job advert promoted  EOI received for an Early Years Educator in Wyalkatchem

6. Telecommunications  Crisp Wireless has developed a – contemporary and strategic infrastructure investment  Yorkrakine Tower future focused list discussion  NEWROC has commissioned a  Shires of Mukinbudin Advocacy tower in the Shire of Mukinbudin and Nungarin making  In principle support for a tower in contact with Crisp Yorkrakine Wireless regarding  Mukinbudin tower completed additional tower  Agreement sent to Crisp Wireless – proposals still no response 21/10/2019  Response from Crisp Wireless regarding agreement and next steps including Yorkrakine tower and capital raising project  Agreement refined and sent to Earnshaw Lawyers for review

7. Roads Contracting  NEWROC EO spoke with Shire of  Project plan and sample

2019 to MRWA Chapman Valley CEO to discuss job description their roads contracting service developed for an Investigation under the regional council engineer across the NEWROC

NEWROC Council Meeting 10 December 2019 - MINUTES

 March Executive meeting,  Contact made with members brought Amount (dollars) WDC regarding this of road works that was outsourced position as a cash or in last financial year and any kind contribution to the previous years and the amount Wheatbelt Secondary (dollars) of engineering that was Freight Network – would outsourced last financial year and only be considered in any previous years kind

8. Waste  Improving local waste sites  CEO hook up with Giles  Giles Perryman from ASK Waste Perryman 6/12/2019 Investigation Management presented at June Council meeting  NEWROC EO met with RDA Wheatbelt EO to discuss NEWROC strategic projects and waste was raised – current Board member of RDA Wheatbelt is interested in waste and our interest will be raised with the Board  ASK Waste Mgt awarded work for the business case.  Waste steering group formed to guide ASK Waste Mgt (Taryn, Darren and Caroline). Meeting held over the phone on Tues 11 Sept  ASK Waste Mgt email providing update on scope

Discussion at the Executive Meeting:

Childcare

Strategic Planning

MOTION 11

NEWROC Council Meeting 10 December 2019 - MINUTES

Moved J Nuttall Seconded T Dayman CARRIED 6/0

RESOLUTION

CEO’s hold a working session in February 2020 with the outcome from the session to provide focus and priorities for the NEWROC Council to consider in their strategic planning session in March 2020.

Moved Cr De Lacy Seconded Cr Davies CARRIED 6/0

Discussion:

Microgrid funding application submitted REED and NEWROC phone meeting on Wednesday 11 December at 11am Shire of Mukinbudin has identified a 70m tower on a hill near Mukinbudin, they have approached Crisp Wireless for a quote to activate the tower for the service, this will be discussed at the Shire’s next Council meeting A teleconference was held between ASK Waste Management and a few NEWROC CEO’s regarding the waste project. To date data has been collected and the NEWROC should expect a draft report before Christmas, with the report to be discussed at the February Executive meeting CEO’s discussed the NEWROC strategic planning day and the desire for a series of priorities to be presented for discussion to Councillors

NEWROC Council Meeting 10 December 2019 - MINUTES 7.2. Telecommunications Project

FILE REFERENCE: 035-1 Grants General REPORTING OFFICER: Caroline Robinson DISCLOSURE OF INTEREST: Nil DATE: 5 December 2019 ATTACHMENT NUMBER: CONSULTATION: Leigh Ballard, Crisp Wireless STATUTORY ENVIRONMENT: Nil VOTING REQUIREMENT: Simple Majority

COMMENT

Update on activities:  Formal response by Crisp Wireless to our agreement (see email correspondence below). Agreement was revised and emailed to John Nuttall and Taryn Dayman for their feedback (as the reps for this project) and since sent to Earnshaw Lawyers for their review  Capital Raising project in progress for Crisp Wireless  Informal discussion with Leigh Ballard regarding additional local governments coming on board  Crisp Wireless applying for Digital Farm grants for Shires in the southern Wheatbelt

Email from Maree Gooch, Chair Crisp Wireless 31 October 2019

Hi Caroline Congratulations on running an outstanding WBN event in Pingelly!

I refer to your Minutes of the teleconference on 27 August, 2019 and the Action Items:

 Feedback on the Agreement:

Should CRISP Wireless Pty Ltd fail to operate and the company be closed down, then all of the grant funded infrastructure or NEWROC funded infrastructure in the NEWROC project area will become the property of NEWROC. It is hoped that the original agreement and should you require it , in addition to this email, a letter from the Directors of CRISP Wireless affirming this (mentioned above) will be acceptable and that a formalised General Deed will not be necessary.

NEWROC Council Meeting 10 December 2019 - MINUTES  Would you please be able to provide an update on the outcome of the Yorkrakine tower proposal from the 27th August meeting?

In addition to the above and just checking over the minutes to provide feedback and follow up on some of the discussion points:

We look forward to continuing the good relationship that we have and working to connecting 200 customers in the NEWROC area.

Kind Regards

Maree Gooch Chairman

M: 0438 374 136 W: www.crispwireless.com.au A: PO Box 1004, Narrogin WA 6312

OFFICER RECOMMENDATION

That the information be received and discussed. Members are asked to respond to:

Feedback on the Yorkrakine Tower and Mukinbudin Tower Draft Agreement between the two parties

Discussion at the Executive Meeting:

NEWROC Council Meeting 10 December 2019 - MINUTES Tower east of Mukinbudin is a future possibility (existing tower infrastructure and access to power), Shire of Mukinbudin to contact Crisp Wireless directly Shire of Nungarin has some interest in and around the Talgomine area. Shire of Nungarin to contact Crisp Wireless directly NEWROC EO waiting on Earnshaw Lawyers for feedback on the agreement

Action since the Executive Meeting:

2 cancellations since the roll out – one has gone missing in action and another has moved Shire of Mukinbudin has made contact with Crisp Wireless regarding additional coverage in Mukinbudin on an existing tower owned by the Shire Digital Farm Grant submitted by Crisp Wireless to expand into the Shires of Bruce Rock and Narembeen, NEWROC provided a letter of support List of towers to increase coverage as below (in no particular order):

Yorkrakine South Trayning North Gabbin North Wailki Kulja – Crisp Wireless has indicated there is strong demand for this one Tampu Welbungin Talgomine

NEWROC Council Meeting 10 December 2019 - MINUTES

Current coverage is as below (excluding the new Mukinbudin tower)

NEWROC has received one EOI for the Yorkrakine tower, Crisp Wireless has indicated that Quade, Tyler, Wells, Maitland, Whitehouse will come on when the tower comes up – they have signed an EOI with Crisp Wireless Minimum number of EOI’s – depends on who is paying for the tower and this is up to the NEWROC

Yorkrakine Tower

Formal quotes received for the Yorkrakine pop tower on Friday 14 June 2019:

Map shows a minimum of 32 possible connections. These locations have been taken off the map that Taryn Dayman supplied from the Shire of Wyalkatchem. Of the 32, 3 of them have expressed an interest to connect already. The aqua colour on the map is where we should be able to get a connection with the desktop work we have done. This does not account for trees. The red circle is the 15km zone, we can also connect some outside of this but would need more work to look at line of sight lines. 16

NEWROC Council Meeting 10 December 2019 - MINUTES

This tower would cost $19,200 plus GST to commission. There is no additional cost to customers to connect other than the current installation cost (waived for long term contracts) and plan.

OFFICER RECOMMENDATION

The information is received

Yorkrakine tower be commission for a cost of $19,200 plus GST with the allocation from the telecommunications project funds in the 2019/20 NEWROC Budget, subject to receipt of the signed agreement from Crisp Wireless

MOTION

The information is received

The Yorkrakine tower be commission for a cost of $19,200 plus GST with the allocation from the telecommunications project funds in the 2019/20 NEWROC Budget, subject to receipt of the signed agreement from Crisp Wireless

Moved Cr Sasche Seconded Cr Shadbolt CARRIED 6/0

Discussion:

153 customers plus 4 in the pipeline Members discussed whether the Shire of Tammin would come on board however it is believed this will not occur as a small group of farmers have received a digital grant for a similar service – the provider is not confirmed as yet Members discussed the Agreement and recommended that it should not be signed prior to the commissioning of additional towers The agreement includes the maintenance and insurance of the towers – Crisp Wireless responsibility

NEWROC Council Meeting 10 December 2019 - MINUTES 7.3. NEWROC End of Year Review

REPORTING OFFICER: Caroline Robinson FILE REFERENCE: DISCLOSURE OF INTEREST: Nil DATE: 5 December 2019 ATTACHMENT NUMBER: Nil CONSULTATION: STATUTORY ENVIRONMENT: Nil VOTING REQUIREMENT: Simple Majority

COMMENT

The end of the year is an opportunity to reflect on the performance of the organisation. The following achievements occurred in 2019:

NEWROC submissions to the Microgrid enquiry, St Johns Country Ambulance Strategy and Digital Technologies in secondary education NEWROC and WALGA Health Forum, formal report and currently within WALGA to progress Commissioning of two energy briefing papers and meetings with various key stakeholders – leading to a grant application for a microgrid feasibility study Commissioning of the Waste Management project Additional customer sign ups to the Crisp Wireless telecommunications service, new tower in Mukinbudin Some member Shires engagement of group services such as drug and alcohol testing, OHS and records management Separation of NEWTravel and NEWROC finances New accounting set up for NEWROC NEWROC presentation on the telecommunications project by John Nuttall at SEGRA 2019 NEWROC Chair and CEO handover from the Shire of Wyalkatchem to the Shire of Koorda

RESOLUTION

Information is received

Moved Cr Brown Seconded Cr Shadbolt CARRIED 6/0

NEWROC Council Meeting 10 December 2019 - MINUTES

8. EMERGING NEWROC ISSUES as notified, introduced by decision of the Meeting

9. Other Business

9.1. Elected Member Training

Cr Melanie Brown requested the NEWROC EO enquire about Councilor training, delivered locally, in light of new Councillors being elected in October 2019. Please find below a response from WALGA

Hi Caroline

I've attached our Council Member Essentials (the mandatory training) for your general information (includes costings).

We can only take a maximum of 20 per course, and as you can see, the cost per day would be $4,000. You could basically divide the $4,000 per day cost via your 6 Councils if that worked for you.

I would also suggest that you spread the training out as it would be too much in a row otherwise.

Most Elected Members are doing the following:

If you would like to proceed with the training, we would just need to know the dates/month and location and we can organise trainers for you.

Discussion at the Executive Meeting:

Information is for noting

Discussion

The Shire of Trayning will host a workshop on Meeting Procedures on 17 February 2020, $250pp General consensus that face to face learning is better Discussion regarding another workshop for Councillors - Understanding financial reports and budgets

NEWROC Council Meeting 10 December 2019 - MINUTES ACTION: Members to determine whether Councillors are interested in attending a local workshop on financial management

9.2. Local Business Programs

**Declaration of Interest – Caroline Robinson is also the CEO of the WBN

9.3. GRANT GURU

RDA Wheatbelt is offering a reduced subscription rate to Grant Guru Discussion regarding NEWROC projects and the need to match them to funding opportunities NEWROC EO to invite a RDA Wheatbelt and Wheatbelt Development Commission representative to the NEWROC Strategic Planning day in March

9.4. TELSTRA

Discussion regarding the drop outs on the Telstra service Discussion regarding Blackspot (ongoing issue) and drop outs (irregular) Discussion regarding battery back up and the inadequate response by Telstra to the issue NEWROC EO to speak with Chantelle O’Brien regarding WALGA’s response The WBN will send a letter to WALGA in support of their response NEWROC will write a letter to local members and the Minister regarding the issue

9.5. NEWROC HEALTH FORUM UPDATE

Health Forum Report has gone to the WALGA State Council with all the report recommendations being endorsed Brief update on the Kununoppin Medical Scholarship. The NEWROC EO is working with the last scholarship recipient Anita Sullivan regarding her return to the area (conditions of her scholarship)

NEWROC Council Meeting 10 December 2019 - MINUTES 10. 2020 MEETING SCHEDULE

Proposed meeting schedule for 2020:

25 February Executive Shire of Nungarin

24 March Strategy Workshop Shire of Koorda

28 April Council Shire of Nungarin

26 May Executive Shire of Mukinbudin

23 June Council Shire of Mukinbudin

28 July Executive Shire of Mt Marshall

25 August Council Shire of Mt Marshall

29 September Executive Shire of Wyalkatchem

27 October Council Shire of Wyalkatchem

24 November Executive Shire of Trayning

8 December Council Shire of Koorda

NEWROC 2020 Schedule of meetings is adopted

11. CLOSURE

Prior to the closure of the meeting, Cr Storer presented a gift to Cr O’Connell in thanks of her 25yrs of service to the NEWROC as a delegate and office holder. Cr O’Connell responded and all in attendance congratulated her and thanked her for your efforts and support of the organisation.

Cr Storer thanked everyone in attendance and for their participation throughout the year. Members thanked the Shire of Wyalkatchem for hosting end of year drinks and then closed the meeting 4.33pm

Great Eastern Country Zone

Minutes

Merredin Recreation and Leisure Centre

Thursday 28 November 2019

Agenda Great Eastern Country Zone – 28 November 2019 Page 1

Table of Contents

1. OPENING AND WELCOME ...... 4 2. ATTENDANCE AND APOLOGIES ...... 4 3. ELECTIONS ...... 6 3.1 Election of Chair and Deputy Chair of the Great Eastern Country Zone ...... 6 3.2 Election of State Council Representatives and Deputy State Council Representatives to the Great Eastern Country Zone ...... 7 3.3 Election of up to Three Zone Executive Committee Members of the Great Eastern Country Zone ...... 8 3.4 Election of Local Government Agricultural Freight Group of the Great Eastern Country Zone – 1 Delegate and 1 Deputy Delegate ...... 8 3.5 Wheatbelt District Emergency Management Committee of the Great Eastern Country Zone – 1 Delegate and 1 Deputy Delegate ...... 9 4. DECLARATIONS OF INTEREST ...... 9 5. ANNOUNCEMENTS ...... 9 6. GUEST SPEAKERS / DEPUTATIONS ...... 10 6.1 Office of the Auditor General ...... 10 6.2 Rich Bain - Main Roads Matters ...... 10 6.3 Regional Early Education and Development ...... 10 7. MINUTES ...... 10 7.1 Confirmation of Minutes from the Great Eastern Country Zone meeting held Tuesday 27 August 2019 ...... 10 7.2 Business Arising from the Minutes of the Great Eastern Country Zone Meeting Tuesday 27 August 2019 ...... 10 7.3 Minutes from the Great Eastern Country Zone Executive Committee Meeting held Thursday 14 November 2019 ...... 11 8. ZONE BUSINESS ...... 11 8.1 2019 Local Government Elections ...... 11 8.2 Proposed alternative to the CA07 Restricted Access Vehicle Operating Condition ...... 12 8.3 Future Drought Fund and the National Drought Response Resilience Plan ... 13 8.4 Grant Guru ...... 15 8.5 Shire Round-Up ...... 15 9. ZONE REPORTS ...... 15 9.1 Zone President Report ...... 15 9.2 Local Government Agricultural Freight Group ...... 16 9.3 Wheatbelt District Emergency Management Committee ...... 16 10. WESTERN AUSTRALIAN LOCAL GOVERNMENT ASSOCIATION (WALGA) BUSINESS ...... 17 10.1 State Councillor Report ...... 17 10.2 WALGA Status Report ...... 10 10.3 Review of WALGA State Council Agenda – Matters for Decision ...... 12 10.4 Review of WALGA State Council Agenda – Matters for Noting / Information . 17

Agenda Great Eastern Country Zone – 28 November 2019 Page 2 10.5 Review of WALGA State Council Agenda – Organisational Reports ...... 18 10.6 Review of WALGA State Council Agenda – Policy Forum Reports ...... 18 10.7 WALGA President’s Report ...... 18 11. AGENCY REPORTS ...... 18 11.1 Department of Local Government, Sport and Cultural Industries ...... 18 11.2 Main Roads Western Australia ...... 19 11.3 Wheatbelt RDA ...... 19 11.4 Wheatbelt Development Commission ...... 19 12. MEMBERS OF PARLIAMENT...... 19 13. EMERGING ISSUES ...... 19 14. URGENT BUSINESS ...... 19 15. DATE, TIME AND PLACE OF NEXT MEETINGS ...... 19 16. CLOSURE ...... 20

Agenda Great Eastern Country Zone – 28 November 2019 Page 3

Great Eastern Country Zone Meeting held at the Merredin Recreation and Leisure Centre Commenced at 9.30am, Thursday 28 November 2019

Minutes 1. OPENING AND WELCOME

2. ATTENDANCE AND APOLOGIES

Shire of Bruce Rock President Cr Stephen Strange Cr Ramesh Rajagopalan Mr Darren Mollenoyux Chief Executive Officer non-voting delegate Shire of Cunderdin Mr Stuart Hobley Chief Executive Officer non-voting delegate Shire of Dowerin Cr Julie Chatfield Ms Rebecca McCall Chief Executive Officer non-voting delegate Shire of Kellerberrin President Cr Rodney Forsyth Mr Raymond Griffiths Chief Executive Officer non-voting delegate Shire of Kondinin President Cr Sue Meeking Cr Bev Gangell Ms Mia Dohnt Chief Executive Officer non-voting delegate Shire of Koorda President Cr Ricky Storer Mr Darren Simmons Chief Executive Officer non-voting delegate Shire of Merredin President Cr Julie Flockart Cr Mal Willis Ms Kelly Bartley Acting Chief Executive Officer non-voting delegate Shire of Mount Marshall President Cr Tony Sachse – Deputy Chair Mr John Nuttall Chief Executive Officer non-voting delegate Shire of Mukinbudin Mr Dirk Sellenger Chief Executive Officer non-voting delegate Shire of Narembeen President Cr Rhonda Cole - Chair Mr Chris Jackson Chief Executive Officer non-voting delegate Shire of Nungarin President Pippa DeLacey Cr Eileen O’Connell Mr Adam Majid Chief Executive Officer non-voting delegate

Agenda Great Eastern Country Zone – 28 November 2019 Page 4 Shire of Tammin Cr Glenice Batchelor Cr Tania Daniels Mr Neville Hale Chief Executive Officer non-voting delegate Shire of Trayning President Cr Melanie Brown Cr Geoff Waters Mr Brian Jones Chief Executive Officer non-voting delegate Shire of Westonia President Cr Karin Day Mr Jamie Criddle Chief Executive Officer non-voting delegate Shire of Wyalkatchem President Cr Quentin Davies Ms Taryn Dayman Chief Executive Officer non-voting delegate Shire of Yilgarn Cr Wayne Della Bosca Cr Bryan Close Mr Peter Clarke Chief Executive Officer non-voting delegate GUESTS Kathleen Brown, Electorate Officer, Mia Davies MLA Office Jennifer Collins, Department of Local Government, Sport & Cultural Industries Janet Hartley-West, Main Roads WA Cliff Simpson, Roadwise Gavin Robins, Wheatbelt Development Commission Kristen Twine, Wheatbelt Development Commission Rich Bain, Heavy Vehicle Access Improvement and Policy Manager Jordan Langford, Acting Assistant Auditor General

WALGA Representatives Mr Tony Brown, Executive Manager Governance & Organisational Development Emma Clements, Employee Relations Services Manager Sebastian Davies-Slate, Policy Officer – Transport and Roads

Guests

Gavin Robins, Acting Chief Executive Officer, Wheatbelt Development Commission Kristen Twine, Merredin Office, Wheatbelt Development Commission Rich Bain, Heavy Vehicle Access Improvement and Policy Manager Kathleen Brown, Electorate Officer, Mia Davies MLA Office Jordan Langford-Smith, Acting Assistant Auditor General Jenifer Collins, Regional Manager Wheatbelt, DLGSC Representative Cliff Simpson, Roadwise Janet Hartley-West, Main Roads WA

Apologies

Shire of Cunderdin President Cr Dennis Whisson Cr Alison Harris Shire of Dowerin President Cr Darrel Hudson Agenda Great Eastern Country Zone – 28 November 2019 Page 5 Cr Julie Chatfield Shire of Kellerberrin Cr Scott O’Neill Shire of Koorda Cr Pamela McWha Shire of Mount Marshall Cr Nick Gillett Shire of Mukinbudin President Cr Gary Shadbolt

Mandy Walker, Director Regional Development, RDA Wheatbelt Hon Martin Aldridge, Member for the Agricultural Region Mia Davies MLA, Member for Central Wheatbelt Craig Manton, Main Roads WA Sharon Broad, Water Corporation

Attachments The following were provided as attachments with the agenda: 1. Great Eastern Country Zone Minutes 27 August 2019. 2. Great Eastern Country Zone Executive Committee Minutes 14 November 2019. 3. President’s Report 4. RDA Wheatbelt Update State Council Agenda – via link: https://walga.asn.au/getattachment/02b85870-f169-4119-b41c-d388071d8dbc/Agenda-State- Council-4-December-2019.pdf 5. State Council Submission

3. ELECTIONS

3.1 Election of Chair and Deputy Chair of the Great Eastern Country Zone Pursuant to the WALGA Constitution, the Secretariat shall assume the Chair for conducting the election of office bearers.

Guidelines for elections were distributed to Member Councils as an attachment to a letter dated 18 October 2019.

The election for the Chairperson and Deputy Chairperson shall be conducted and the term set at two years expiring in November 2021, in line with the terms of State Council representatives and in sync with Local Government Elections.

Zone Chair

The following nomination was received for the position of Chair for 2 years, November 2019 to November 2021.

 Cr Rhonda Cole Shire of Narembeen

DECLARATION

That Cr Rhonda Cole, be elected as Chairperson of the Great Eastern Country Zone for the term of 2 years, November 2019 to November 2021.

Deputy Zone Chair

The following nomination was received for the positions of Deputy Chair for 2 years, November 2019 to November 2021.

 Cr Tony Sachse Shire of Mount Marshall

Agenda Great Eastern Country Zone – 28 November 2019 Page 6

DECLARATION

That Cr Tony Sachse, be elected as Deputy Chairperson of the Great Eastern Country Zone for the term of 2 year, November 2019 to November 2021.

3.2 Election of State Council Representatives and Deputy State Council Representatives to the Great Eastern Country Zone

Pursuant to the WALGA Constitution, the Secretariat shall assume the Chair for conducting the election of representatives and deputy representatives to the State Council.

Guidelines for elections were distributed to Member Councils as an attachment to a letter dated 18 October 2019.

WALGA incorporates a 24 members State Council with its members derived from Metropolitan and Country Zones. The State Council is chaired by the Association President.

In accordance with sub-clause 9(3) of the WALGA Constitution representatives and deputy representatives to the State Council shall be elected by Zones of the Metropolitan and Country constituencies for two (2) year terms, commencing from the Ordinary Meeting of State Council in December 2019 and concluding at the Ordinary Meeting of State Council two years later.

For the Great Eastern Country Zone, there is one (1) Representative position on State Council and one (1) Deputy Representative position. The term is from the Ordinary Meeting of State Council in December 2019 and concluding at the Ordinary Meeting of State Council in December 2021.

State Councillor

The following written nomination was received for the position of State Council Representative:

 Cr Stephen Strange Shire of Bruce Rock

DECLARATION

That Cr Stephen Strange, be elected as State Council Representative of the Great Eastern Country Zone to the State Council for the term of 2 years, December 2019 to December 2021.

Deputy State Councillor

The following two nominations were received for the position Deputy State Councillor Representative for 2 years, November 2019 to November 2021.

Cr Stephen Strange withdrew his nomination.

 Cr Stephen Strange Shire of Bruce Rock  Cr Rhonda Cole Shire of Narembeen

DECLARATION

That Cr Rhonda Cole, be elected as Deputy State Council Representatives of the Great Eastern Country Zone to the State Council for the term of 2 years, December 2019 to December 2021.

Agenda Great Eastern Country Zone – 28 November 2019 Page 7 3.3 Election of up to Three Zone Executive Committee Members of the Great Eastern Country Zone

Automatic Executive Committee membership will include the Zone President, Cr Rhonda Cole, Deputy Zone President, Cr Tony Sachse and the State Councillor Representative, Cr Stephen Strange.

The election for the Zone Executive Committee representatives shall be conducted and the term set at two years expiring in November 2021, in line with the terms of Zone Delegates and in sync with Local Government Elections.

The following nomination was received for the positions of up to three Zone Executive Committee members for 2 years, November 2019 to November 2021.

As only one nomination was received for the position of Zone Executive Committee Representative, nominations for up to two Zone Executive Committee Representatives were called from the floor. The following nominations were received from the floor.

 Cr Rod Forsyth, Shire of Kellerberrin

 Cr Julie Flockart, Shire of Merredin

 Cr Geoff Waters, Shire of Trayning

DECLARATION

That Cr Rod Forsyth, Cr Julie Flockart and Cr Geoff Waters, be elected as Zone Executive Committee representative for the term of 2 years, November 2019 to November 2021.

3.4 Election of Local Government Agricultural Freight Group of the Great Eastern Country Zone – 1 Delegate and 1 Deputy Delegate

At the close of nominations, one nomination was received for the Local Government Agricultural Freight Group delegate of the Great Eastern Country Zone.

Delegate

The following nomination was received:

 Cr Rodney Forsyth Shire of Kellerberrin

DECLARATION

That Cr Rod Forsyth, be elected as Local Government Agricultural Freight Group Delegate of the Great Eastern Country Zone.

Deputy Delegate

No written nominations were received for the position of Local Government Agricultural Freight Group Deputy Delegate. Nominations for Deputy Delegate were called from the floor. The following nomination was received.

Agenda Great Eastern Country Zone – 28 November 2019 Page 8  Cr Ricky Storer, Shire of Koorda

DECLARATION

That Cr Ricky Storer, be elected as Local Government Agricultural Freight Group Deputy Delegate of the Great Eastern Country Zone.

3.5 Wheatbelt District Emergency Management Committee of the Great Eastern Country Zone – 1 Delegate and 1 Deputy Delegate

At the close of nominations, one nomination was received for the Wheatbelt District Emergency Management Committee delegate of the Great Eastern Country Zone.

The following nomination was received:

Delegate

 Cr Tony Sachse Shire of Mount Marshall

DECLARATION

That Cr Tony Sachse, be elected as Wheatbelt District Emergency Management Committee Delegate of the Great Eastern Country Zone.

Deputy Delegate

No written nominations were received for the position of Wheatbelt District Emergency Management Committee Deputy Delegate. Nominations were called from the floor. The following nomination was received.

 Cr Julie Flockart, Shire of Merredin

DECLARATION

That Cr Julie Flockart, be elected as Wheatbelt District Emergency Management Committee Deputy Delegate of the Great Eastern Country Zone.

4. DECLARATIONS OF INTEREST

Nil

5. ANNOUNCEMENTS

Nil

Agenda Great Eastern Country Zone – 28 November 2019 Page 9

6. GUEST SPEAKERS / DEPUTATIONS

6.1 Office of the Auditor General

Jordan Langford-Smith Acting Assistant Auditor General, from the Office of the Auditor General for Western Australian presented to the Zone to provide an update on Local Government auditing.

Presentation is attached with the Minutes. (Attachment 1)

6.2 Rich Bain - Main Roads Matters

Rich Bain, Heavy Vehicle Access Improvement and Policy Manager, Heavy Vehicle Services, from Main Roads presented to the Zone.

6.3 Regional Early Education and Development

Helen Creed was scheduled to present at the November Zone meeting, however due to unforeseen circumstances has requested to postpone her presentation until the February 2020 Zone meeting.

Noted

7. MINUTES

7.1 Confirmation of Minutes from the Great Eastern Country Zone meeting held Tuesday 27 August 2019

The Minutes of the Great Eastern Country Zone meeting held on Tuesday 27 August 2019 have previously been circulated to Member Councils.

RESOLUTION

Moved: Cr Wayne Della Bosca Seconded: Cr Rod Forsyth

That the minutes of the Great Eastern Country Zone meeting held Tuesday 27 August 2019 are confirmed as a true and accurate record of the proceedings.

CARRIED

7.2 Business Arising from the Minutes of the Great Eastern Country Zone Meeting Tuesday 27 August 2019

Nil

Agenda Great Eastern Country Zone – 28 November 2019 Page 10 7.3 Minutes from the Great Eastern Country Zone Executive Committee Meeting held Thursday 14 November 2019

RESOLUTION

Moved: Cr Tony Sachse Seconded: Cr Stephen Strange

That the Minutes of the Executive Committee Meeting of the Great Eastern Country Zone held Thursday 14 November 2019 be endorsed.

CARRIED

8. ZONE BUSINESS

8.1 2019 Local Government Elections

Zone Local Governments were invited to provide feedback or raise any issues that arose during the 2019 Local Government elections.

A) Requirement to open a voting booth on a Saturday

An issue was raised as to why a Local Government is required to open and provide an election booth on the Saturday of the election, when electors have the opportunity to submit an early vote or a postal vote in the four (4) week period prior to the Election Day.

Local Government have staff working at a booth from 8am to 6pm on the Saturday for very few votes. It is recommended that voting be finalised on the Friday before the current Election Day.

B) Resignation’s Following Election Day

Discussion on the issue of an Elected Member resigning shortly after being elected and whether a Local Government should be able to just appoint the next person on the ballot paper rather than holding an Extraordinary Election.

RESOLVED

The above Local Government Election issues be raised with the Department of Local Government, Sport and Cultural Industries as part of the Local Government Act review.

Agenda Great Eastern Country Zone – 28 November 2019 Page 11

8.2 Proposed alternative to the CA07 Restricted Access Vehicle Operating Condition

Background

At the December 2018 meeting State Council resolved that WALGA:

1. Opposes withdrawal of the “Letter of Approval” Restricted Access Vehicle Operating Condition until an acceptable alternative to Local Government is developed; 2. Supports the position that Local Governments not use provision of the Letter of Authority to charge transport operators to access the Restricted Access Vehicle network; 3. Supports the development of standard administrative procedures including fees and letter formats; 4. Supports the practice of Local Governments negotiating maintenance agreements with freight owners/ generators in cases where the operations are predicted to cause extraordinary road damage as determined by the Local Government; and 5. Advocates to Main Roads to establish a stakeholder working group to develop an appropriate mechanism through which the increased infrastructure costs from the use of heavy vehicles and those loaded in excess of limits (concessional loading) can be recovered from those benefiting, and redirected into the cost of road maintenance.

Comment

Main Roads are proposing an alternative to the CA07 condition which will replace the condition with a notification process. They are presenting the proposal to all Regional Road Groups and have requested Local Governments provide feedback through an online survey.

WALGA is establishing a stake holder working group to advise if the proposal is “an acceptable alternative”, or to recommend amendments to Main Roads WA and to advise a policy position for State Council consideration. In accordance with the State Council resolution each Zone is invited to nominate a representative to serve on the Group.

Please supply name and contact details before Wednesday, 4 December 2019 to Audra de Pina, Administration Officer, Infrastructure, on (08) 9213 2059 or email [email protected]

CA07 GECZ Working Group

Nominations were sought from the Great Eastern Country Zone Delegates.

The following nomination was received:

 Cr Stephen Strange Shire of Bruce Rock

RESOLUTION

Moved: Cr Ricky Storer Seconded: Cr Tony Sachse

That the Great Eastern Country Zone appoints Cr Stephen Strange, Shire of Bruce Rock, to be its representative on the CA07 Restricted Access Vehicle Operating Condition.

CARRIED

Agenda Great Eastern Country Zone – 28 November 2019 Page 12 8.3 Future Drought Fund and the National Drought Response Resilience Plan

Background

INFOPAGE

To: CEO From: Mark Batty Executive Manager Environment & Waste Organisation: All Local Governments Date: 15/11/2019

Fax No: Pages: 2

Reference: 03-053-01-0001 Priority: High

Subject: Future Drought Fund and the national Drought Response Resilience Plan – Open for comment

IN BRIEF:

Operational ALL AREAS Area: Key Issues:  The Commonwealth has released its consultation draft on the Drought Resilience Funding Plan.  Submissions on the draft Plan close 13 December 2019  The Fund begins with an initial credit of $3.9 billion. From 1 July 2020, $100 million will be made available each year to support Australian farmers and communities.  Funds can be used for communities to prepare for, and become resilient to, the effects of inevitable future drought.  Local Governments can apply for relevant projects Action Complete online survey before Friday, 13 December 2019 Required: Provide WALGA with your submission by Friday, 6 December 2019 How it will work

The Future Drought Fund (FDF) is a key aspect of the Australian Government’s drought policy, which seeks to provide a permanent and secure revenue source to build drought resilience.

The Fund begins with an initial credit of $3.9 billion. Earnings will be reinvested until the balance reaches $5 billion (expected in 2028-29). From 1 July 2020, $100 million will be made available each year to support Australian farmers and communities. Funds can be used to prepare for, and become resilient to, the effects of inevitable future drought. The FDF will support initiatives that enhance the drought resilience of Australian farms and communities by becoming more prepared to respond to the impacts of drought.

The Drought Resilience Funding Plan The Drought Resilience Funding Plan is a high level framework that seeks to ensure a coherent and consistent approach is undertaken when considering and providing funding for drought resilience projects.

Agenda Great Eastern Country Zone – 28 November 2019 Page 13 This includes investing in:  research and innovation  research adoption and extension  adopting new and existing technology  improved environmental and natural resource management  local and regional infrastructure and community initiatives.

The draft Drought Resilience Funding Plan is available at:- haveyoursay.agriculture.gov.au/future-drought-fund. Issues and opportunities for Local Governments Communities also feel the effects of drought on local economies and community spirit. However, Australia's regions are diverse and the degree of exposure to drought risk depends on the local context. Some communities have a strong resilience during droughts while others are less equipped to deal with the effects of drought.

The risks drought poses to rural communities are varied. They include potential reductions to incomes, job losses, pressure on social networks, poor mental and physical health, along with other climate effects like bushfires. Domestic water resources for rural communities are coming under increasing stress. Without intervention, shortages are likely to become more common. Drought conditions can reduce tourism, which may affect the local economy. Decline in the amenity value of local communities due to drought—for example, drying water bodies or reduction in green spaces—may also affect tourism opportunities and diminish town pride and community spirit. Drought can also reduce expenditure by farm families in smaller towns, which is an important source of income for many small businesses. Service industries like retail and wholesale trade, transport and storage, finance and machinery are all affected by farmers' spending patterns. A reduction in this spending during a drought can put pressure on the sustainability of the community.

The final design of the fund, and the determination of eligible criteria for fund, will be informed by the consultation phase.

This presents an opportunity for each Local Government to make a submission on the elements it considers important to building the resilience of its community, and that need to be built into the final Drought Resilience funding Plan. Consideration should be given to local and regional community and infrastructure projects.

Submissions can be made on-line at:- https://haveyoursay.agriculture.gov.au/future-drought-fund

For further information please contact: Executive Manager Environment and Waste Mark Batty or telephone 9213 2078.

Noted

Agenda Great Eastern Country Zone – 28 November 2019 Page 14 8.4 Grant Guru

Background

Provided in the RDA Wheatbelt Update (Item 11.3, attachment 4) was a particular item of interest in regards to GrantGuru.

RDA Wheatbelt and RDA Midwest Gascoyne requested a cross regional proposal for a subscription to the GrantGuru portal. The proposed portal will help councils and communities find grants, be alerted to relevant grants and learn about best practice grant writing so they can win more grants to build their communities.

For individual Local Governments to consider. If there are any interested Local Governments, they can contact the RDA Wheatbelt office and advise.

Noted

8.5 Shire Round-Up

Background

At the 14 November GECZ Executive Committee meeting it was resolved that:

The Executive Committee believed it would be good to have an item on the Great Eastern Country Zone Agenda for November 2019 providing each Local Government with an opportunity to provide a brief overview of recent activity at their Shire. i.e. how many new Elected Members, current critical issue or major project.

All Zone Local Governments provided a brief overview of recent activities at their Shire including Election results and current projects/issues.

9. ZONE REPORTS

9.1 Zone President Report By Cr Rhonda Cole

RESOLVED

That the Zone President’s Report be received.

Agenda Great Eastern Country Zone – 28 November 2019 Page 15

9.2 Local Government Agricultural Freight Group By Cr Rod Forsyth

RESOLUTION

Moved: Cr Quentin Davies Seconded: Cr Geoff Waters

That the Local Government Agricultural Freight Group Report be received.

CARRIED Minutes of the Local Government Freight Group are attached. (Attachment 2)

9.3 Wheatbelt District Emergency Management Committee By Cr Tony Sachse

Wheatbelt District Emergency Management Committee (Wheatbelt DEMC)

The Wheatbelt DEMC met at the Bilya Koort Boodja Centre for Noongar Culture and Environmental Knowledge in Northam on 16th October, 2019.

There was a Guest Presentation from Amanda Nardi-Wallace of the Department of Primary Industry and Regional Development entitled “Animal Welfare in Emergencies”. There is a copy of the presentation attached to this report. Of note is the recommendation that Animal Welfare is included in Local Government LEMA’s, if it is not already the case. Please also note that there have been many instances of human life and safety being impacted as a result of animal welfare in emergencies.

There was a second presentation on “Climate Health WA Inquiry. Investigation being undertaken by the Department of Health into the Implications of Climate Change” by Faye Bowman from the Department of Health. The completed paper is due in March 2020 and a copy of the Public Forum is available on their website.

In business arising from previous minutes it was noted that in relation to Telstra backup systems, which the CEO from the Shire of Mount Marshall was able to meet with Alex Taylor (Communications Advisor to the Federal Minister for Telecommunications) in August 2019. To date there has not been any further correspondence since this meeting.

The Wheatbelt DEMC Chair, Superintendent Tony Colfer, and the Executive Officer Yvette Grigg, will work to encourage Local Governments to meet their EM status.

Agenda Items included correspondence from the Rapid Relief Team which includes a letter of offer regarding catering during emergencies. More information is being sought on this.

The Bushfire Seasonal Outlook: Mortlock, Ninghan, Jilbadgie and Avon was presented by DFES. Rainfall from the 1st July to 30th September 2019 ranges from Average (Ninghan North east Corner), mostly below average and Very Much Below Average. Maximum Temperature for 1st July to 30th September 2019 ranges from Very Much Above Average (Ninghan, Jilbadgie and Eastern parts of Mortlock and Avon) to Highest on Record (Southwest of Mortlock and Western part of Avon). The Keetch-Bryram Drought Index (KBDI) is basically showing that dryness in the top layers of soils and vegetation is about a month earlier than average due to these conditions. The Potential Grassfire Risk ending 30th September 2019 shows high for Western part of Avon and mostly moderate to low for Ninghan, Jilbadgie and Mortlock. Rainfall is likely to be below average for October and November, with

Agenda Great Eastern Country Zone – 28 November 2019 Page 16 daytime temperatures likely to be above average. Hot weather is likely in early October with generally higher night time temperatures.

Agency Reports

A copy of the report summaries can be found in the attached minutes.

Meetings

Unfortunately, the last meeting in Merredin did not attract many more attendees. The 2020 meeting venues are yet to be determined, but are likely to be in the west of the district. The dates are set for 19th February 2020, 17th July 2020 and 21st October 2020.

Attachments from this meeting are attached with the Zone Agenda

 Wheatbelt DEMC Minutes 16 October 2019  Wheatbelt DEMC Contact List  Animal Welfare in Emergencies – State Arrangements DPIRD Presentation

RESOLUTION

Moved: Cr Sue Meeking Seconded: Cr Quentin Davies

That the Wheatbelt District Emergency Management Committee Report be received.

CARRIED

10. WESTERN AUSTRALIAN LOCAL GOVERNMENT ASSOCIATION (WALGA) BUSINESS

10.1 State Councillor Report Cr Stephen Strange

Road Safety Strategy for WA Beyond 2020

State Council considered WALGA’s submission to the Road Safety Council relating to development of the next road safety strategy for Western Australia.

The submission was endorsed and State Council adopted a policy position opposing a blanket reduction in speed limits and reaffirming WALGA’s support for the retention of 110km per hour as the default open road speed limit.

State Council and Zone Structure and Process Review

State Council considered the Working Group’s final report reviewing State Council and Zone structures and processes. State Council endorsed a number of operational recommendations to be implemented immediately and released the report to members for consultation. The Review is the subject of an agenda item in the December State Council agenda.

RESOLUTION

Moved: Cr Ricky Storer Seconded: Cr Karin Day

That the State Councillor Report be received.

Agenda Great Eastern Country Zone – 28 November 2019 Page 17

10.2 WALGA Status Report By Tony Brown, Executive Officer

BACKGROUND

Presenting the Status Report for November 2019 which contains WALGA’s responses to the resolutions of previous Zone Meetings.

Zone Agenda Item Zone Resolution WALGA Response Update WALGA Contact

Great Eastern C 2019 June 27 Zone That the Zone request WALGA to advocate on the In May 2019, the McGowan Government deferred a planned increase to Ongoing Joanne Burges Agenda Item 12.1 impact of Government Regional Officer Housing on GROH rents in 2019-20. The next increase of $30pw was due to come into Executive Manager, Government Regional retaining public sector professionals (Doctors, nurses, effect 1 July 2019. People and Place Officer Housing teachers) in the Great Eastern Country Zone. [email protected] https://www.mediastatements.wa.gov.au/Pages/McGowan/2019/05/McGo 9213 2018 wan-Government-temporarily-defers-increase-to-GROH-rents.aspx WALGA notes and includes the Zones Recommendation in its advocacy for GROH and greater service support for regional and remote Western Australian Local Governments, acknowledging the importance of this topic in the coming months.

WALGA has been advised by WAPOL and the relevant State Government agency who confirm the rental freeze to GROH properties will remain until the completion of the review of the GROH Tenant Rent Setting Framework. Further work has been done in strengthening the partnerships between WAPOL officers and key Local Government officers in specified areas of concerns. Great Eastern C 2019 June 27 Zone That the Great Eastern Country Zone WALGA has liaised with the Shire and also raised it with the Shadow November Mark Batty Agenda Item 7.1 1. Supports the Shire of Westonia’s position to seek Minister for the Environment. 2019 Executive Manager WALGA Advocacy clearing and mining approval for the proposed Environment and Waste Regarding Greenfinch Greenfinch mining operation. It is understood that a revised clearing application is currently being [email protected] Mine Expansion 2. Requests WALGA to raise the issue with relevant assessed by the DWER. 9213 2078 authorities to ensure that the Greenfinch Project has every chance of success. Ongoing. Grt Eastern C 2018 November 29 That the Great Eastern Country Zone request WALGA Considered by the Infrastructure Policy Team at its March 2019 meeting November Ian Duncan Zone Agenda Item to advocate opposing the WA Water Corporation and further follow-up with Councils requested with feedback to the next 2019 Executive Manager 7.4 Water Corporation proposed fee structure in remote parts of the eastern meeting. Infrastructure - New management Wheatbelt and; [email protected] and billing structure 9213 2031 for standpipes 1. Request the Water Corporation look to possible subsidised billing to remote user standpipes for users without any other possible means of potable water;

Agenda Great Eastern Country Zone – 28 November 2019 Page 10

Write to the Department of Water suggesting that as a result of the increased Standpipe water costs that they re-introduce the Farm Water Grants to allow effected landholders the ability to create on-farm water storage and water connections Grt Eastern C 2019 March Zone 1. Requests WALGA to advocate through the State WALGA have written to the SEMC to request action in respect to power Ongoing Joanne Burges Agenda Item 12.3 Emergency Management Committee for action in outages effecting telecommunications. Executive Manager, Telstra – Power respect to power outages effecting People and Place Outages Effecting telecommunications and the eligibility for Local [email protected] Communications Governments to turn generators on. WALGA have advocated to the SEMC and the SEMC have included this 9213 2018 item on their agenda at the meeting to be held 2 August 2019.

WALGA tabled this issue at the August SEMC meeting requesting SEMC to formally write to the District Emergency management Committees and to provide WALGA with advice on this matter. SEMC have taken this as an action.

The Zone will be provided with a copy of SEMC’s response when received.

This matter has been officially raised at SEMC, particularly the sector is still awaiting a response. Grt Eastern C 2018 November 29 That the Great Eastern Country Zone requests that: Tenders are currently being assessed, with an announcement on the November Mark Batty Zone Agenda Item location of refund points envisaged to occur in December 2019. 2019 Executive Manager 7.3 Container Deposit Ongoing Environment and Waste Scheme Locations 1. All Local Governments be guaranteed, as a [email protected] minimum, one flexible refund point in their 9213 2078 area.

2. A flexible access point should be defined as a refund point which, as a minimum, is open 16 hours each two week period, including at least 8 hours at weekends

The State Government provide appropriate funding for the refund points. Grt Eastern C 2019 March Zone The Zone request WALGA to undertake research into WALGA carried out a survey of Local Governments on their experiences November Tony Brown Agenda Item 12.2 the audit costs including why the Office of the Auditor with the Office of the Auditor General carrying out financial and performance 2019 Executive Manager Office of the Auditor General (OAG) fees have increased significantly and audits on WA Local Governments. Governance and General (OAG) Audit what is the criteria for the fee increases. Organisational Services Fee Increase A summary of the survey results were presented to the Zone at the August 9213 2051 2019 Zone meeting. [email protected] A State Council Agenda item for the December 2019 meeting has been prepared. Please refer to item 5.6

Agenda Great Eastern Country Zone – 28 November 2019 Page 11 ZONE COMMENT

This is an opportunity for Member Councils to consider the response from WALGA in respect to the matters that were submitted at the previous Zone Meeting.

RESOLUTION

Moved: Cr Karin Day Seconded: Cr Glenys Batchelor

That the Great Eastern Country Zone WALGA November 2019 Status Report be noted.

10.3 Review of WALGA State Council Agenda – Matters for Decision

BACKGROUND

WALGA State Council meets five times each year and as part of the consultation process with Member Councils circulates the State Council Agenda for input through the Zone structure.

The full State Council Agenda can be found via link: https://walga.asn.au/getattachment/02b85870- f169-4119-b41c-d388071d8dbc/Agenda-State-Council-4-December-2019.pdf

The Zone is able to provide comment or submit an alternative recommendation that is then presented to the State Council for consideration.

MATTERS FOR DECISION

5.1 2020-21 State Budget Submission

WALGA Recommendation

That WALGA’s submission to the State Government in advance of the 2020-21 Budget be endorsed.

Please refer to attached updated State Government Budget Submission (Agenda attachment 5)

5.2 Interim Submission - Remote Area Tax Concessions

WALGA Recommendation

That WALGA’s interim submission to the Productivity Commission’s Draft Report into Remote Area Tax Concessions and Payments be endorsed.

5.3 Mandatory Code of Conduct for Council Member, Committee Members and Candidates – Sector Feedback

WALGA Recommendation

That WALGA: 1. Request the Mandatory Code of Conduct Working Group be reconvened by the Department of Local Government, Sport and Cultural Industries; 2. Refer the following matters to the Working Group for further consideration: (a) Part B – Behaviours i. ensuring principles of natural justice can be adequately upheld in all circumstances;

Agenda Great Eastern Country Zone – 28 November 2019 Page 12

ii. training opportunities that will assist Council Members determine complaint outcomes under Part B; iii. development of a template Complaints Management Policy; iv. reconsider the purpose of allowing ‘any person’ to make a complaint; v. ensuring Committee Members and Candidates are included in Part B; and vi. re-naming ‘Rules’ to an appropriate term throughout Part B. (b) Part C – Rules of Conduct i. review the rationale for creating a new Rule of Conduct breach where three or more breaches of Part B – Behaviours are found and the Local Government resolves to refer the matter to the Local Government Standards Panel; and ii. review the proposal to amend the definition of an ‘interest’ relating to Impartiality Interests from the present definition in Regulation 11 of the Local Government (Rules of Conduct) Regulations.

3. Recommend the Working Group develop an endorsed Mandatory Code of Conduct for further consultation with the Local Government sector.

5.4 Standards and Guidelines for CEO Recruitment and Selection, Performance Review and Termination – Sector Feedback

WALGA Recommendation

That WALGA: 1. Request the CEO Recruitment and Selection, Performance Review and Termination Working Group be reconvened by the Department of Local Government, Sport and Cultural Industries; and 2. Refer the following matters to the Working Group for consideration: (a) Removal from the Model Standards the requirement to readvertise CEO positions after 10 years of continuous service; (b) Encouraging, rather than mandating, the involvement of an independent person in the CEO Recruitment and Selection Process; (c) Reconsideration of the proposal for independent review of the recruitment process; (d) Support the role of the Department of Local Government, Sport and Cultural Industries as the regulator for monitoring and compliance; and (e) Further investigate a role for a Local Government Commissioner. 3. Recommend the Working Group develop endorsed Model Standards for further consultation with the Local Government sector.

5.5 Local Government Financial Ratios

WALGA Recommendation

1) That WALGA advocate to the Minister for Local Government to amend the Local Government Financial Management Regulations to provide for the following ratios;

a. Operating Surplus Ratio b. Debt Service Coverage Ratio c. Asset Sustainability Ratio d. Current Ratio e. Net Financial Liabilities Ratio

2) The recommended indicators to the financial ratios be referred to the Department of Local Government, Sport and Cultural Industries and the Office of the Auditor General for consideration;

Agenda Great Eastern Country Zone – 28 November 2019 Page 13

a) Operating Surplus Ratio A key indicator of a Local Government’s financial performance is the Operating Surplus relative to the operating revenues. A benchmark result of 0% or greater is considered acceptable. Advanced is 15% or above.

b) Debt Service Coverage Ratio A Local Government’s ability to service debt is measured by the “Debt Service Cover Ratio”. This is the measurement of a local government’s ability to produce enough cash to cover its debt payments. A Basic standard is achieved if the ratio is greater than or equal to 2. An Advanced standard is achieved if the ratio is greater than 5

c) Asset Sustainability Ratio Measures capital expenditure on renewal or replacement of assets, relative to depreciation expense. Standard is met if the ratio can be measured and is 90% (or 0.90) Standard is improving if this ratio is between 90% and 110% (or 0.90 and 1.10)

d) Current Ratio Liquidity refers to how quickly and cheaply an asset can be converted into cash. A Local Government’s liquidity is measured by the “Current Ratio”. This ratio provides information on the ability of a Local Government to meet its short-term financial obligations out of unrestricted current assets. Standard is met if the ratio can be measured and is at least 90%. Standard is improving if this ratio is between 90% and 110%.

e) Net Financial Liabilities Ratio An indicator of the extent to which the net financial liabilities of a Local Government can be serviced by its operating revenues. Target < 60% per annum.

5.6 Local Government Audits

WALGA Recommendation That WALGA; 1) Write to the Office of the Auditor General (OAG) advising of the cost increases to the Local Government sector in respect to financial audits over the first 2 years of OAG audits and request constraint on audit cost increases in the future. 2) Write to the Minister for Local Government seeking formal commitment that Performance Audits carried out by the Office of the Auditor General are the responsibility of the State Government.

5.7 Review of State Council and Zone Structure and Processes – Working Group Report and Recommendations

WALGA Recommendation

That: 1. The Working Group’s Final Report, and State Council’s prior endorsement of Recommendations 5, 6, 7, and 8 from the Working Group’s Final Report, be noted; and, 2. Recommendations 1, 2, 3, 4, 9, and 10, from the Working Group’s Final Report be endorsed.

5.8 Membership of Development Assessment Panels

WALGA Recommendation

Agenda Great Eastern Country Zone – 28 November 2019 Page 14 That WALGA advocate to the Minister for Planning, that the composition of Development Assessment Panels (DAPs) be modified to provide equal representation of technical advice and local knowledge, in accordance with the original objectives of the DAP system to enhance the decision making process by improving the balance of experts.

5.9 Interim Submission – Draft State Planning Policy 3.6 – Infrastructure Contributions

WALGA Recommendation

1. That the interim submission to the WA Planning Commission on draft State Planning Policy 3.6 – Infrastructure Contributions, be endorsed. 2. That the West Australian Planning Commission (WAPC) be advised that the proposed cap on community infrastructure contributions is strongly opposed and without the removal of this proposed cap, WALGA does not support draft State Planning Policy 3.6 – Infrastructure Contributions.

5.10 Local Government as Collection Agency for Construction Training Fund

WALGA Recommendation

1. That WALGA advise the Construction Training Fund (CTF):

1.1 That due to the operational improvements and establishment of an on-line portal for payments of the Building and Construction Industry Training Fund, Local Government will not continue to be a collection agency for these payments 1.2 That the online receipt issued upon payment of the Building and Construction Industry Training Fund, must clearly show the property address and estimated building value to ensure it complies with section 20 of the Building Act 2011 1.3 That the Department of Mines, Industry Regulation and Safety (DMIRS) must provide access to the data collated in the Building Permit Database Project to assist CTF in their acquittal process, and 1.4 That a review of the apprenticeship pathways should be undertaken, as the Local Government sector can provide many potential apprentice pathways directly connected to the construction and development industry.

2. That WALGA advise the Minister for Local Government, Minister for Education & Training and Minister for Commerce that the current CTF collection process is unnecessary administrative red tape for the Local Government sector, and seek their support for Local Government to not continue to be a collection agency for these payments.

5.11 Interim Submission - Public Health Regulations Review Discussion Papers

WALGA Recommendation

That the interim submissions provided to the Department of Health on the following discussion papers be endorsed:

1. Managing public health risks at events in WA 2. Management of public health risks related to offensive trade in WA 3. Managing the public health risks associated with cooling towers and warm water systems in WA 4. A new regulatory framework for managing drinking water in WA

5.12 Reforms to the Building Approval Process for Single Residential Buildings in Western Australia

Agenda Great Eastern Country Zone – 28 November 2019 Page 15

WALGA Recommendation

That WALGA: 1. Advise the Department of Mines Industry Regulation and Safety (DMIRS) that Option 3 of the Consultation Regulatory Impact Statement, improvements to the single residential building approvals process, is supported in principle, subject to the following matters being addressed in consultation with the Local Government sector: a) Prior to any regulatory changes, a review of the building fees and charges is essential, to ensure that any costs associated with the approval of building work, implementation of mandatory inspections, compliance and enforcement actions, and record keeping requirements for the Local Government sector, will result in full cost recovery b) The Independent Building Surveyor who signed the Certificate of Design Compliance should be responsible for undertaking the inspections, therefore, Local Government would not be solely responsible for mandatory inspections c) The State Government’s registration process for the Builder should be strengthened to ensure that the builder fulfils their obligations for compliance with the National Construction Code d) Implementation of mandatory inspections should be undertaken by properly qualified and independent personnel, at the following stages (at a minimum) of the construction process 1. Foundations and footings 2. Slab/reinforcement of bearers/joists 3. Waterproofing 4. Roof, and 5. Occupancy or final completion e) The occupancy or final completion inspection must ensure that the bushfire construction and energy efficiency requirements have been complied with, and f) The removal of the proposed ‘fast track approval’ concept, as is not warranted nor properly justified as an improvement option. 2. Endorse the submission of this State Council report to the DMIRS, as the Association’s submission on the Consultation Regulatory Impact Statement.

5.13 Wheatbelt Regional Health Services

WALGA Recommendation

That WALGA: 1. Re-establishes a working group to progress a Memorandum of Understanding with Local Governments in the Wheatbelt region and the WA Country Health Service, based on the previous work by the former Wheatbelt Health MOU Group, which outlines communication, responsibilities and strategic priorities unique to the region; and

2. Work with key service providers and stakeholders to engage with Local Government to further discuss the issues and develop solutions in the aged care services sector.

5.14 Interim Submission to the Climate Health WA Inquiry

WALGA Recommendation

That the WALGA interim submission to the Climate Health WA Inquiry be endorsed.

5.15 Submission on the Climate Change in Western Australia Issues Paper

WALGA Recommendation

Agenda Great Eastern Country Zone – 28 November 2019 Page 16

That the WALGA submission on the Climate Change in Western Australia Issues Paper be endorsed.

5.16 Interim Submission – Policy and Application Guidelines for Speed Zoning

WALGA Recommendation

The interim submission to Main Roads WA on the Policy and Application Guidelines for Speed Zoning be endorsed.

5.17 Interim Submission – Response to the Select Committee on Northern Australia

WALGA Recommendation

That WALGA’s interim submission to the Select Committee on the effectiveness of the Australian Government’s Northern Australia agenda be endorsed.

RESOLUTION

Moved: Cr Tony Sachse Seconded: Cr Karin Day

That the Great Eastern Country Zone supports all Matters for Decision en bloc as listed above in the State Council Agenda with the exception of Item 5.5 to be amended to read as follows:

5.5 Local Government Financial Ratios

RECOMMENDATION

That the item be deferred and that WALGA form a sector reference group to further review the ratios and provide recommendations to the March 2020 State Council meeting.

CARRIED

10.4 Review of WALGA State Council Agenda – Matters for Noting / Information

6.1 Ministerial Review of State IR System 6.2 Action Plan for Planning Reform 6.3 Parliamentary Inquiry into Short Stay Accommodation – Final Report 6.4 Draft State Planning Policy 7.2: Precinct Design – Submission 6.5 Managing Public Health Risks Associated with Pesticides in WA 6.6 Local Government Grants Scheme Working Group 6.7 Australian Fire Danger Rating System (AFDRS) Program 6.8 WALGA Emergency Management Engagement Project 6.9 WALGA Submission to the Inquiry into 5G in Australia 6.10 WALGA Comments on the Environmental Offsets Framework Review Report 6.11 Report Municipal Waste Advisory Council (MWAC)

Agenda Great Eastern Country Zone – 28 November 2019 Page 17 10.5 Review of WALGA State Council Agenda – Organisational Reports

ORGANISATIONAL REPORTS

7.1.1 Report on Key Activities, Environment and Waste Unit 7.1.2 Report on Key Activities, Governance and Organisational Services 7.1.3 Report on Key Activities, Infrastructure 7.1.4 Report on Key Activities, People and Place

10.6 Review of WALGA State Council Agenda – Policy Forum Reports

7.2 Policy Forum Reports

7.2.1 Mayors/Presidents Policy Forum 7.2.2 Mining Community Policy Forum 7.2.3 Container Deposit Legislation Policy Forum 7.2.4 Economic Development Forum

10.7 WALGA President’s Report

The WALGA President’s report was attached to the Agenda.

RESOLUTION

Moved: Cr Karin Day Seconded: Cr Wayne Della Bosca

That the Great Eastern Country Zone notes the following reports contained in the WALGA State Council Agenda.

 Matters for Noting/Information  Organisational Reports  Policy Forum Reports; and  WALGA President’s Report CARRIED

11. AGENCY REPORTS

11.1 Department of Local Government, Sport and Cultural Industries

Jennifer Collins from the Department of Local Government, Sport & Cultural Industries provided an update to the Zone. Please see link below for the update:

Zone Update from DLGSC

It is also noted that a Representative from the Department of Local Government, Sport and Cultural Industries will attend the March 2020 Zone meeting and provide a 20 minutes presentation on relevant key projects.

Agenda Great Eastern Country Zone – 28 November 2019 Page 18 For future meetings of the Great Eastern Country Zone a Representative from the Department of Local Government will continue to attend and provide a 10 minutes presentation on matters of interest at each meeting and Zone delegates are invited to provide topics of interest to the Zone Executive Officer prior to each meeting Agenda deadline to allow the Department to source information as required for the next meeting.

11.2 Main Roads Western Australia

Mr Craig Manton was an apology for this meeting and Janet Hartley-West provided an update to the Zone.

11.3 Wheatbelt RDA

An update on the Wheatbelt RDAW was attached in the Agenda.

11.4 Wheatbelt Development Commission

Gavin Robins Acting CEO and Kristen Twine provided an update to the Zone.

12. MEMBERS OF PARLIAMENT

Office of Mia Davies MLA – Kathleen Brown, put forward Mia Davies, MLA, Member for Central Wheatbelt apologies and raised no issues.

13. EMERGING ISSUES

13.1 Sports Infrastructure Forum

The Zone requested the secretariat to obtain feedback and report back to the Zone on the outcomes of the Sports Infrastructure Forum. This information will be provided to the Zone when received.

14. URGENT BUSINESS

Nil

15. DATE, TIME AND PLACE OF NEXT MEETINGS

The Great Eastern Country Zone meetings have been endorsed by the Executive Committee and are listed below:

Please note that the August Zone meeting is proposed to be Tuesday 25 August to not clash with the Dowerin Field Day in 2020.

Agenda Great Eastern Country Zone – 28 November 2019 Page 19

NOTICE OF MEETINGS GREAT EASTERN COUNTRYZONE 2020

Zone Meeting State Council Dates Time HOST LOCATION Meeting Dates 2020 Wednesday Wednesday 26 February Shire of Kellerberrin 10am 4 March 2020 Thursday Wednesday 30 April Shire of Merredin 10am 6 May 2020 Thursday Shire of Kellerberrin 25 June 10am Wednesday 1 July 2020 Tuesday Regional Meeting 25 August 10am Shire of Merredin 3-4 September 2020 Thursday Wednesday 26 November 10am Shire of Kellerberrin 2 December 2020

Action: Zone Members to be canvassed on changing the February 2020 meeting to Wednesday 26 February instead of Thursday 27 February.

A further consideration by Zone Members to be canvassed is the change of start time for all meetings to be 10am.

Noted

16. CLOSURE

There being no further business the Chair declared the meeting closed at 12.10pm.

Agenda Great Eastern Country Zone – 28 November 2019 Page 20 MINUTES OF THE SHIRE OF KOORDA ANNUAL MEETING OF ELECTORS HELD ON WEDNESDAY 4 DECEMBER 2019 IN COUNCIL CHAMBERS COMMENCING AT 6.30 PM

1 DECLARATION OF OPENING The Presiding person declared the meeting open at 6.31pm

2 PRESENT

Councilor Ricky Storer Jannah Stratford Gina Boyne Pam McWha Staff Darren Simmons Lana Foote Tracey McMiles

Electors Colleen Scally Kim Storer Henry Gratte (6.37pm) Gerry Pauley (6.38pm)

APOLOGIES Merle Henning

3 PRESENTATION OF THE 2018/2019 ANNUAL REPORT

a. Presidents Report b. Chief Executive Officers Report c. Financial Report d. Auditors Report

Moved: K Storer Seconded: C Scally

That the Annual Report for the 2018/2019 Financial Year including: a) Presidents Report b) Chief Executive Officers Report c) Financial Report d) Auditors Report be accepted. Carried

4. GENERAL BUSINESS

C Scally: On behalf of museum and community, we would like to thank the Shire Council for works carried out at the Museum. It has been wonderful and has enhanced the area. We now have a proper ceiling to minimise the dust and the termite damaged floor boards have been treated and new floor boards are being installed.

1 MINUTES OF THE SHIRE OF KOORDA ANNUAL MEETING OF ELECTORS HELD ON WEDNESDAY 4 DECEMBER 2019 IN COUNCIL CHAMBERS COMMENCING AT 6.30 PM

C Scally: In regard to the Yalambee units, it is great to see they’re being upgraded. We have had many friends stay there and they are great. Although some have not been upgraded, we hope the shire continue upgrading the whole complex. The units are great as they include linen and washing machine, so once again thanks to Shire and Council. CEO: It is within the Shires plan to have a staged development process to upgrade all the units inhouse with our Maintenance Officer.

C Scally: Congratulations to the Council on keeping the idea of the original Koorda logo. Although not the first choice, the logo looks great. It was a shame about the change in slogan, although it was noted that corn dolly country was not official, I couldn’t see it in the minutes regarding the update of the slogan. Pres: The slogan of “Drive In, stay awhile” was agreed upon by consensus and not as an agenda item. It was discussed at council through the forum. I feel it reflects what Koorda is, more so than the Corndolly Country slogan did.

C Scally: In relation to the Telstra phone towers, the Shire of Wyalkatchem President was on the radio speaking about the mobile phones not working and some issues relating to a failed battery. Have we had that issue here? He also alluded to Telstra mentioning illegal repeaters, have we experienced that? Pres: Council can only advocate the service; however, we do not have much input as it is a Telstra issue. In regard to the illegal repeaters, we have had advice from Federal (ACMA) and they are not aware of any reports from Telstra regarding illegal repeaters in WA.

C Scally: What are the demographics of the Shire? It seems that we have an influx of elderly people. Are the Shire doing anything to attract the younger demographic or new businesses to town? In the community plan it says “Advocate, promote and market the Shire as a place to live, work and visit,” what is the Council doing for this? Pres: The Council support local businesses and the tourism industry as much as we can. Which enhances town advocacy. Cr McWha: The Shire are currently working with CBH to organise new workers accommodation units and we have a new house being delivered tomorrow as part of a collaboration with GROH (Government Regional Officers Housing) CEO: Tourism is the first step to new residents. People don’t generally move somewhere they haven’t been. There are also education and health challenges smaller communities face. There is an advocacy role to play as the President has just spoken about. Younger demographics are around jobs and if there is no employment this will be a major issue; hence Council have a support role.

C Scally: Is there any news on the future of a bus services to Koorda? Pres: Council trialed the service, however it was unsuccessful. There is no suggestion for future trials as it was not patronized well to justify the service.

2 MINUTES OF THE SHIRE OF KOORDA ANNUAL MEETING OF ELECTORS HELD ON WEDNESDAY 4 DECEMBER 2019 IN COUNCIL CHAMBERS COMMENCING AT 6.30 PM C Scally: What are the Shire doing in regards to the Strategic Community Plan strategy to “Facilitate the development of tourism activities associated with the Shire’s diverse natural, social and built heritage?” CEO: Koorda has seen multiple car and caravan groups travelling to Koorda for a weekend of organised activities. We have already programmed in caravan clubs coming to Koorda for 2020. Council are a member of NEWTRAVEL/Wheatbelt Way. The town is also RV friendly and promote this, along with a number of initiatives and other services provided to boost tourism. K Storer: Drive In upgrade. Between 1428 between June and November. If you average it out for a person to spend $20, this comes to $28,560, then it goes around Koorda three times before leaving so that amounts to $85,680 into the local economy. As part of the NEWTRAVEL, Wheatbelt Way association, figures show that Koorda’s accommodation is up 9%. We are the only town in the wheatbelt to show an increase in this spectrum. Also, this is only statistics gained from the Shire owned accommodation as local providers or free camps have not been accounted for. Regional Development Australia came 2 weeks ago to look at the Drive In. Chris Evans, from RDA researched and evaluated the Drive In and gave it a 9/10 rating in relation to how it has boosted the economy and assisted with regional development.

C Scally: What is the Shire doing in regards to the Strategic Community Plan strategy to “Encourage the consideration of renewable energy generation technologies in the Shire,” is this encouraging renewable energy on a private or public scale? CEO: The Shire currently embraces solar power at Shire Office and Swimming Pool. This is something we will continue to look at as opportunities arise. These Strategies are for a 10-year time frame, not the year under review. The Strategic Community Plan is from 2018 and is current to 2028. Pres: Through NEWROC, looking at microgrid setup. See what can be done. Looking at options/researching.

C Scally: What is the Shire doing in regards to the Strategic Community Plan strategy to “Encourage property owners (residential and commercial) to install water recovery and recycling systems?” CEO: The Strategic Community Plan works on 10-year time frames and Council will continue to work on these strategies for the next 10 years. However, we already encourage waterwise use.

C Scally: With regards to the strategy “Maintain and protect heritage buildings and sites,” does this include the Museum? CEO: This strategy is listed as a challenge we embrace. It is difficult to spend public money on private buildings and businesses. This strategy is a work in progress and will take time.

C Scally: Comment sought for the strategy “Advocate the communities view against amalgamation of local governments.” Pres: The threat of amalgamations is always going to be present and may be raised again with increasing requirements of local government and increasing demands in local services. When the idea of amalgamations was first raised, Council went in with due diligence to crunch numbers to be on the front foot if they were every to come into fruition. 3 MINUTES OF THE SHIRE OF KOORDA ANNUAL MEETING OF ELECTORS HELD ON WEDNESDAY 4 DECEMBER 2019 IN COUNCIL CHAMBERS COMMENCING AT 6.30 PM

C Scally: Not a question, however I would like to congratulate the Shire on past 12 months, not having a CEO for a few months when Lana filled in, and Acting CEO Gary until Darren arrived. Thanks to Councilors and staff, we think you’ve all done a great job.

Gerry: In regard to attracting people to the town or younger generation/young families. The only real business opportunities are in agriculture. There are often people travelling around looking for somewhere to set up and I believe it’s important for Koorda to be ready to take the opportunity, ready to accommodate a keen business, etc (industrial units). Pres: Council looked into setting up industrial lots, for that very purpose. To put the infrastructure in place, it is expensive, and the project is a risk with not having any enquiries and Council would have to be sure the business coming in is viable.

Just before closing, the President formally welcomed Darren Simmons as CEO, and thanked Lana Foote in her role as Acting CEO during the transition period. Welcome to Cr Gina Boyne who was elected onto Council in the October 2019 elections. On behalf of Council and the Community we’d like to thank Darren, Lana and the entire team for presenting the town at such a high standard. There have been numerous glowing reports about our Caravan park.

The Presiding person thanked all in attendance and declared the meeting closed at 7.02pm

5. CLOSURE

These minutes were referred to the Ordinary Council Meeting held on Wednesday 18 December 2019.

Signed …………………………………

4 SHIRE OF KOORDA

MONTHLY FINANCIAL REPORT (Containing the Statement of Financial Activity) For the period ending 30 November 2019

LOCAL GOVERNMENT ACT 1995 LOCAL GOVERNMENT (FINANCIAL MANAGEMENT) REGULATIONS 1996

TABLE OF CONTENTS

Monthly Summary Information 2

Statement of Financial Activity by Program 5

Statement of Financial Activity by Nature or Type 7

Note 1 Statement of Financial Activity Information 8

Note 2 Cash and Financial Assets 9

Note 3 Receivables 10

Note 4 Other assets 11

Note 5 Payables 12

Note 6 Rate Revenue 13

Note 7 Disposal of Assets 15

Note 8 Capital Acquisitions 16

Note 9 Cash Reserves 18

Note 10 Other Liabilities 20

Note 11 Operating grants and contributions 21

Note 12 Non operating grants and contributions 22

Note 13 Trust Fund 23

Note 14 Variance 24 MONTHLY FINANCIAL REPORT FOR THE PERIOD ENDED 30 NOVEMBER 2019 INFORMATION

PREPARATION TIMING AND REVIEW SIGNIFICANT ACCOUNTING POLICES

Date prepared: All known transactions up to 08 November 2019 GOODS AND SERVICES TAX Revenues, expenses and assets are recognised net of the BASIS OF PREPARATION amount of GST, except where the amount of GST incurred is not recoverable from the Australian Taxation Office (ATO). REPORT PURPOSE Receivables and payables are stated inclusive of GST This report is prepared to meet the requirements of Local receivable or payable. The net amount of GST recoverable Government (Financial Management) Regulations 1996 , from, or payable to, the ATO is included with receivables or Regulation 34 . Note: The statements and accompanying payables in the statement of financial position. Cash flows notes are prepared based on all transactions recorded at are presented on a gross basis. The GST components of cash the time of preparation and may vary due to transactions flows arising from investing or financing activities which being processed for the reporting period after the date of are recoverable from, or payable to, the ATO are presented preparation. as operating cash flows.

BASIS OF ACCOUNTING CRITICAL ACCOUNTING ESTIMATES This statement comprises a special purpose financial The preparation of a financial report in conformity with report which has been prepared in accordance with Australian Accounting Standards requires management to Australian Accounting Standards (as they apply to local make judgements, estimates and assumptions that effect governments and not-for-profit entities and to the extent the application of policies and reported amounts of assets they are not in-consistent with the Local Government Act and liabilities, income and expenses. The estimates and 1995 and accompanying regulations), Australian associated assumptions are based on historical experience Accounting Interpretations, other authoritative and various other factors that are believed to be pronouncements of the Australian Accounting Standards reasonable under the circumstances; the results of which Board, the Local Government Act 1995 and accompanying form the basis of making the judgements about carrying regulations. Accounting policies which have been adopted values of assets and liabilities that are not readily in the preparation of this financial report have been apparent from other sources. Actual results may differ from consistently applied unless stated otherwise. these estimates.

Except for cash flow and rate setting information, the ROUNDING OFF FIGURES report has been prepared on the accrual basis and is All figures shown in this statement are rounded to the based on historical costs, modified, where applicable, by nearest dollar. the measurement at fair value of selected non-current assets, financial assets and liabilities.

THE LOCAL GOVERNMENT REPORTING ENTITY All Funds through which the Council controls resources to carry on its functions have been included in this statement. In the process of reporting on the local government as a single unit, all transactions and balances between those funds (for example, loans and transfers between Funds) have been eliminated. All monies held in the Trust Fund are excluded from the statement, but a separate statement of those monies appears at Note 13.

Please refer to the compilation report SHIRE OF KOORDA | 2 MONTHLY FINANCIAL REPORT FOR THE PERIOD ENDED 30 NOVEMBER 2019 SUMMARY GRAPHS

OPERATING REVENUE OPERATING EXPENSES

Profit on Disposal of Assets Rates Employee Other 1% 47% Costs Revenue Other 35% 4% Expenditure Interest 1% Earnings 2% Insurance Expenses 5%

Materials and Fees and Contracts Charges 16% 25% Operating Grants, Subsidies and Depreciation on Non- Utility Charges Contributions Current Assets 1% 21% 42%

Budget Operating Revenues -v- Actual Budget Operating Expenses -v-YTD Actual 5,000 3,500 Budget 2019-20 4,500 Budget 2019-20 Actual 2019-20 3,000 Actual 2019-20 4,000

2,500 3,500

3,000 2,000 2,500

1,500

Amount Amount ('000s) $ 2,000 Amount ('000s) $

1,500 1,000 1,000 500 500

0 0 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun

CAPITAL REVENUE CAPITAL EXPENSES

Budget Capital Revenue -v- Actual Budget Capital Expenses -v- Actual 3,000 1,200 Budget 2019-20 Budget 2019-20 2,500 Actual 2019-20 1,000 Actual 2019-20

800 2,000

600 1,500 Amount Amount ('000s) $ Amount('000s) $ 400 1,000

200 500

0 0 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun

This information is to be read in conjunction with the accompanying Financial Statements and Notes.

Please refer to the compilation report SHIRE OF KOORDA | 3 KEY TERMS AND DESCRIPTIONS FOR THE PERIOD ENDED 30 NOVEMBER 2019 STATUTORY REPORTING PROGRAMS

Shire operations as disclosed in these financial statements encompass the following service orientated activities/programs.

ACTIVITIES GOVERNANCE To provide decision making process for the Includes the activities of members of Council and the administrative support available to the efficient allocation of scarce resources. Council for the provision of governance of the district. Other costs relate to the task of assisting elected members and ratepayers on matters which do not concern specific Council services.

GENERAL PURPOSE FUNDING To collect revenue to allow for the provision of Rates, general purpose government grants and interest revenue. services.

LAW, ORDER, PUBLIC SAFETY To provide services to help ensure a safer and Supervision and enforcement of various local laws realting to fire prevention, animal control environmentally conscious community. and other aspects of public safety including emergency services.

HEALTH To provide an operational framework for Inspection of food outlets and their control, provision of meat inspection services, noise environmental and community health. control and waste disposal compliance.

EDUCATION AND WELFARE To provide services to disadvantaged persons, Maintenance of child minding centre, playgroup centre, senior citizen centre and aged care the elderly, children and youth. centre. Provision and maintenance of home and community care programs and youth services.

HOUSING To provde and maintain elderly residents Provision and maintenance of elderly residents housing. housing.

COMMUNITY AMENITIES To provide services required by the community. Rubbish collection services, operation of rubbish disposal sites, litter control, construction and maintenance or urban storm water drains, protection of the environment and administration of town planning schemes, cemetery and public conveniences.

RECREATION AND CULTURE To establish and effectively manage Maintenance of public halls, civic centres, aquatic centre, beaches, recreation centres and infrastructure and resources which will help the various sporting facilities. Provision and maintenance of parks, gardens and playgrounds. social well being of the community. Operation of library, museum and other cultural facilities.

TRANSPORT To provide safe, effective and efficient transport Construction and maintenance of roads, streets, footpaths, depots, cycle ways, parking services to the community. facilities and traffic control. Cleaning of streets and maintenance of street trees, street lighting etc.

ECONOMIC SERVICES To help promote the Shire and its economic Tourism and area promotion including the maintenance and operation of a caravan park. well being. Provision of rural services including weed control, vermin control and standpipes. Building control.

OTHER PROPERTY AND SERVICES To monitor and control Council's overheads Private works operation, plant repair and operation costs and engineering operation costs. operating accounts.

Please refer to the compilation report SHIRE OF KOORDA | 4 STATEMENT OF FINANCIAL ACTIVITY FOR THE PERIOD ENDED 30 NOVEMBER 2019 STATUTORY REPORTING PROGRAMS

YTD YTD Var. $ Var. % Ref Adopted Budget Actual (b)-(a) (b)-(a)/(a) Var. Note Budget (a) (b) $ $ $ $% Opening funding surplus / (deficit) 1(c) 821,674 821,674 1,054,444 232,770 28.33%

Revenue from operating activities Governance 84,952 28,316 252,000 223,684 789.96% p General purpose funding - rates 6 1,066,030 1,066,030 1,063,125 (2,905) (0.27%) General purpose funding - other 1,085,370 524,701 519,638 (5,063) (0.96%) Law, order and public safety 17,707 9,743 10,332 589 6.05% Health 7,060 3,504 3,471 (33) (0.94%) Housing 198,676 82,784 80,180 (2,604) (3.15%) Community amenities 189,792 183,123 187,301 4,178 2.28% Recreation and culture 100,621 24,369 81,596 57,227 234.84% p Transport 81,310 144,000 17,490 (126,510) (87.85%) q Economic services 30,740 12,972 15,783 2,811 21.67% Other property and services 69,006 30,084 28,802 (1,282) (4.26%) 2,931,264 2,109,626 2,259,718 150,092 Expenditure from operating activities Governance (525,166) (238,548) (212,616) 25,932 10.87% p General purpose funding (109,923) (43,509) (48,196) (4,687) (10.77%) Law, order and public safety (95,704) (44,954) (37,200) 7,754 17.25% Health (171,075) (46,561) (40,104) 6,457 13.87% Education and welfare (46,892) (31,337) (31,073) 264 0.84% Housing (286,896) (119,541) (128,139) (8,598) (7.19%) Community amenities (315,127) (131,719) (119,600) 12,119 9.20% Recreation and culture (981,774) (391,569) (403,137) (11,568) (2.95%) Transport (1,675,147) (740,038) (823,647) (83,609) (11.30%) q Economic services (252,828) (106,295) (115,987) (9,692) (9.12%) Other property and services (5,789) (1,915) (2,533) (618) (32.27%) (4,466,321) (1,895,986) (1,962,232) (66,246)

Non-cash amounts excluded from operating activities 1(a) 2,021,707 885,363 895,258 9,895 1.12% Amount attributable to operating activities 486,650 1,099,003 1,192,744 93,741

Investing Activities Proceeds from non-operating grants, subsidies and contributions 12 694,971 380,638 387,921 7,283 1.91% Proceeds from disposal of assets 7 264,000 89,407 89,407 0 0.00% Purchase of property, plant and equipment 8 (2,725,000) (1,806,925) (1,184,870) 622,055 34.43% p Amount attributable to investing activities (1,766,029) (1,336,880) (707,542) 629,338

Financing Activities Transfer from reserves 9 1,093,000 0 0 0 0.00% Transfer to reserves 9 (635,295) (29,055) (29,055) 0 0.00% Amount attributable to financing activities 457,705 (29,055) (29,055) 0

Closing funding surplus / (deficit) 1(c) 0 554,742 1,510,591

KEY INFORMATION pq Indicates a variance between Year to Date (YTD) Actual and YTD Actual data as per the adopted materiality threshold. Refer to threshold.Note 2 for Referan explanation to Note 14 of for the an reasons explanation for the of variance. the reasons for the variance. The material variance adopted by Council for the 2019-20 year is $10,000 or 10.00% whichever is the greater. This statement is to be read in conjunction with the accompanying Financial Statements and notes. Please refer to the compilation report SHIRE OF KOORDA | 5 KEY TERMS AND DESCRIPTIONS FOR THE PERIOD ENDED 30 NOVEMBER 2019 NATURE OR TYPE DESCRIPTIONS

REVENUE EXPENSES

RATES EMPLOYEE COSTS All rates levied under the Local Government Act 1995. All costs associate with the employment of person such as Includes general, differential, specific area rates, minimum salaries, wages, allowances, benefits such as vehicle and rates, interim rates, back rates, ex-gratia rates, less housing, superannuation, employment expenses, removal discounts offered. Exclude administration fees, interest on expenses, relocation expenses, worker's compensation instalments, interest on arrears and service charges. insurance, training costs, conferences, safety expenses, medical examinations, fringe benefit tax, etc. OPERATING GRANTS, SUBSIDIES AND CONTRIBUTIONS Refer to all amounts received as grants, subsidies and MATERIALS AND CONTRACTS contributions that are not non-operating grants. All expenditures on materials, supplies and contracts not classified under other headings. These include supply of NON-OPERATING GRANTS, SUBSIDIES AND CONTRIBUTIONS goods and materials, legal expenses, consultancy, Amounts received specifically for the acquisition, maintenance agreements, communication expenses, construction of new or the upgrading of non-current assets advertising expenses, membership, periodicals, paid to a local government, irrespective of whether these publications, hire expenses, rental, leases, postage and amounts are received as capital grants, subsidies, freight etc. Local governments may wish to disclose more contributions or donations. detail such as contract services, consultancy, information technology, rental or lease expenditures. PROFIT ON ASSET DISPOSAL Profit on the disposal of assets including gains on the UTILITIES (GAS, ELECTRICITY, WATER, ETC.) disposal of long term investments. Losses are disclosed Expenditures made to the respective agencies for the under the expenditure classifications. provision of power, gas or water. Exclude expenditures incurred for the reinstatement of roadwork on behalf of FEES AND CHARGES these agencies. Revenues (other than service charges) from the use of facilities and charges made for local government services, INSURANCE sewerage rates, rentals, hire charges, fee for service, All insurance other than worker's compensation and health photocopying charges, licences, sale of goods or benefit insurance included as a cost of employment. information, fines, penalties and administration fees. Local governments may wish to disclose more detail such as LOSS ON ASSET DISPOSAL rubbish collection fees, rental of property, fines and Loss on the disposal of fixed assets. penalties, other fees and charges. DEPRECIATION ON NON-CURRENT ASSETS SERVICE CHARGES Depreciation expense raised on all classes of assets. Service charges imposed under Division 6 of Part 6 of the Local Government Act 1995 . Regulation 54 of the Local INTEREST EXPENSES Government (Financial Management) Regulations 1996 Interest and other costs of finance paid, including costs of identifies these as television and radio broadcasting, finance for loan debentures, overdraft accommodation and underground electricity and neighbourhood surveillance refinancing expenses. services. Exclude rubbish removal charges. Interest and other items of a similar nature received from bank and OTHER EXPENDITURE investment accounts, interest on rate instalments, interest Statutory fees, taxes, provision for bad debts, member's fees on rate arrears and interest on debtors. or State taxes. Donations and subsidies made to community groups. INTEREST EARNINGS Interest and other items of a similar nature received from bank and investment accounts, interest on rate instalments, interest on rate arrears and interest on debtors.

OTHER REVENUE / INCOME Other revenue, which can not be classified under the above headings, includes dividends, discounts, rebates etc. Please refer to the compilation report SHIRE OF KOORDA | 6 STATEMENT OF FINANCIAL ACTIVITY FOR THE PERIOD ENDED 30 NOVEMBER 2019 BY NATURE OR TYPE

YTD YTD Var. $ Var. % Ref Adopted Budget Actual (b)-(a) (b)-(a)/(a) Var. Note Budget (a) (b) $ $ $ $ % Opening funding surplus / (deficit) 1(c) 821,674 821,674 1,054,444 232,770 28.33% p

Revenue from operating activities Rates 6 1,066,030 1,066,030 1,063,125 (2,905) (0.27%) Operating grants, subsidies and contributions 11 1,204,333 660,440 481,367 (179,073) (27.11%) q Fees and charges 470,794 300,502 565,858 265,356 88.30% p Service charges 3,450 3,450 3,450 0 0.00% Interest earnings 148,500 59,331 48,308 (11,023) (18.58%) q Other revenue 35,870 18,870 78,916 60,046 318.21% p Profit on disposal of assets 7 2,287 1,003 18,694 17,691 1763.81% p 2,931,264 2,109,626 2,259,718 150,092 Expenditure from operating activities Employee costs (1,837,387) (750,612) (682,572) 68,040 9.06% Materials and contracts (320,190) (72,092) (307,795) (235,703) (326.95%) q Utility charges (32,500) (14,419) (13,503) 916 6.35% Depreciation on non-current assets (1,946,506) (811,042) (827,211) (16,169) (1.99%) Insurance expenses (120,000) (108,000) (93,955) 14,045 13.00% p Other expenditure (132,250) (64,497) (31,407) 33,090 51.30% p Loss on disposal of assets 7 (77,488) (75,324) (5,789) 69,535 92.31% p (4,466,321) (1,895,986) (1,962,232) (66,246)

Non-cash amounts excluded from operating activities 1(a) 2,021,707 885,363 895,258 9,895 1.12% Amount attributable to operating activities 486,650 1,099,003 1,192,744 93,741

Investing activities Proceeds from non-operating grants, subsidies and contributions 12 694,971 380,638 387,921 7,283 1.91% Proceeds from disposal of assets 7 264,000 89,407 89,407 0 0.00% Payments for property, plant and equipment 8 (2,725,000) (1,806,925) (1,184,870) 622,055 (34.43%) p Amount attributable to investing activities (1,766,029) (1,336,880) (707,542) 629,338

Financing Activities Transfer from reserves 9 1,093,000 0 0 0 0.00% Transfer to reserves 9 (635,295) (29,055) (29,055) 0 0.00% Amount attributable to financing activities 457,705 (29,055) (29,055) 0

Closing funding surplus / (deficit) 1(c) 0 554,742 1,510,591

KEY INFORMATION pq Indicates a variance between Year to Date (YTD) Actual and YTD Actual data as per the adopted materiality threshold. Refer to Note 14 for an explanation of the reasons for the variance. This statement is to be read in conjunction with the accompanying Financial Statements and Notes.

Please refer to the compilation report SHIRE OF KOORDA | 7 NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY NOTE 1 FOR THE PERIOD ENDED 30 NOVEMBER 2019 STATEMENT OF FINANCIAL ACTIVITY INFORMATION

(a) Non-cash items excluded from operating activities

The following non-cash revenue and expenditure has been excluded from operating activities within the Statement of Financial Activity in accordance with Financial Management Regulation 32.

YTD YTD Notes Adopted Budget Actual Budget (a) (b) Non-cash items excluded from operating activities $ $ $

Adjustments to operating activities Less: Profit on asset disposals 7 (2,287) (1,003) (18,694) Add: Loss on asset disposals 7 77,488 75,324 5,789 Add: Depreciation on assets 1,946,506 811,042 827,211 Less: Contract liabilities not expected to be cleared at year end 0 0 80,952

Total non-cash items excluded from operating activities 2,021,707 885,363 895,258

(b) Adjustments to net current assets in the Statement of Financial Activity

The following current assets and liabilities have been excluded Last This Time Year from the net current assets used in the Statement of Financial Year Last to Activity in accordance with Financial Management Regulation Closing Year Date 32 to agree to the surplus/(deficit) after imposition of general rates. 30 June 2019 30 November 2018 30 November 2019

Adjustments to net current assets Less: Reserves - restricted cash 9 (5,623,122) (5,588,215) (5,652,177) Less: Non-current rates receivable 0 (16,071) 0 Add: Provisions - employee 10 220,118 213,977 220,118 Add: Change in accounting policy 1,196 0 49,225 Total adjustments to net current assets (5,401,808) (5,390,309) (5,382,834)

(c) Net current assets used in the Statement of Financial Activity Current assets Cash and cash equivalents 2 6,120,009 7,244,774 6,773,113 Financial assets at amortised cost 894,984 0 0 Rates receivables 3 102,623 252,220 238,058 Receivables 3 85,380 96,349 277,004 Other current assets 4 14,987 49,408 14,987 Less: Current liabilities Payables 5 (541,613) (42,911) (159,571) Contract liabilities 10 0 0 (30,048) Provisions 10 (220,118) (213,977) (220,118) Less: Total adjustments to net current assets 1(b) (5,401,808) (5,390,309) (5,382,834) Closing funding surplus / (deficit) 1,054,444 1,995,554 1,510,591

CURRENT AND NON-CURRENT CLASSIFICATION In the determination of whether an asset or liability is current or non-current, consideration is given to the time when each asset or liability is expected to be settled. Unless otherwise stated assets or liabilities are classified as current if expected to be settled within the next 12 months, being the Council's operational cycle.

Please refer to the compilation report SHIRE OF KOORDA | 8 NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY OPERATING ACTIVITIES FOR THE PERIOD ENDED 30 NOVEMBER 2019 NOTE 2 CASH AND FINANCIAL ASSETS

Municipal Fund Trust Fund Interest Maturity Description Classification Unrestricted Restricted Cash Cash Institution Rate Date $ $ $ $

Cash on hand Municipal Account Cash and cash equivalents 483,540 0 483,540 0 Bendigo Bank Variable Nil Licensing Account Cash and cash equivalents 10,532 0 10,532 0 Bendigo Bank Variable Nil Savings Account Cash and cash equivalents 590,504 0 590,504 0 Bendigo Bank Variable Nil ATM Control Account Cash and cash equivalents 9,470 0 9,470 0 Bendigo Bank Nil Nil ATM Cash Account Cash and cash equivalents 25,530 0 25,530 0 Bendigo Bank Nil Nil Cash on Hand Cash and cash equivalents 1,360 0 1,360 0 On hand Nil Nil Term Deposit XXXXXX932 Cash and cash equivalents 0 4,752,568 4,752,568 0 Bendigo Bank 1.65% Dec 2019 Term Deposit XXXXXX965 Cash and cash equivalents 0 899,609 899,609 0 Bendigo Bank 1.65% Dec 2019 Trust Account Cash and cash equivalents 0 0 0 5,605Bendigo Bank Variable Nil

Total 1,120,936 5,652,177 6,773,113 5,605

Comprising Cash and cash equivalents 1,120,936 5,652,177 6,773,113 5,605 1,120,936 5,652,177 6,773,113 5,605 KEY INFORMATION Cash and cash equivalents include cash on hand, cash at bank, deposits available on demand with banks and other short term highly liquid investments highly liquid investments with original maturities of three months or less that are readily convertible to known amounts of cash and which are subject to an insignificant risk of changes in value and bank overdrafts. Bank overdrafts are reported as short term borrowings in current liabilities in the statement of net current assets.

The local government classifies financial assets at amortised cost if both of the following criteria are met: - the asset is held within a business model whose objective is to collect the contractual cashflows, and - the contractual terms give rise to cash flows that are solely payments of principal and interest.

Financial assets at amortised cost held with registered financial institutions are listed in this note other financial assets at amortised cost are provided in Note 4 - Other assets.

Cash , 5,605 Unrestricted , 1,120,936 Total Cash Unrestricted $6.77 M $1.12 M

Restricted , 5,652,177

Please refer to the compilation report SHIRE OF KOORDA | 9 NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY OPERATING ACTIVITIES FOR THE PERIOD ENDED 30 NOVEMBER 2019 NOTE 3 RECEIVABLES

Rates receivable 30 Jun 2019 30 Nov 19 Receivables - general Credit Current 30 Days 60 Days 90+ Days Total $ $ $ $ $ $ $ $ Opening arrears previous years 107,650 102,623 Receivables - general 0 0 179,418 249 79,427 259,094 Levied this year 1,041,439 1,063,125 Percentage 0.0% 0% 69.2% 0.1% 30.7% Less - collections to date (1,046,466) (927,690) Balance per trial balance Equals current outstanding 102,623 238,058 Sundry receivable 259,094 Allowance for impairment of receivables (2,676) Sport club loan 5,000 Interest receivable 15,586 Net rates collectable 102,623 238,058 Total receivables general outstanding 277,004 % Collected 91.1% 79.6% Amounts shown above include GST (where applicable)

KEY INFORMATION Trade and other receivables include amounts due from ratepayers for unpaid rates and service charges and other amounts due from third parties for goods sold and services performed in the ordinary course of business. Receivables expected to be collected within 12 months of the end of the reporting period are classified as current assets. All other receivables are classified as non-current assets. Collectability of trade and other receivables is reviewed on an ongoing basis. Debts that are known to be uncollectible are written off when identified. An allowance for doubtful debts is raised when there is objective evidence that they will not be collectible.

Rates Receivable Accounts Receivable (non-rates) 1,600 2018-19 Current 1,400 Debtors Due 2019-20 1,200 30 Days $277,004 1,000 60 Days

800 90+ Days 90+ Days Over 30 Days 600 31%

Amount $('000s) Amount 100% 400 30 Days 200 69% Over 90 Days 0 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun 30.7%

Collected Rates Due 79.6% $238,058

Please refer to the compilation report SHIRE OF KOORDA | 10 NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY OPERATING ACTIVITIES FOR THE PERIOD ENDED 30 NOVEMBER 2019 NOTE 4 OTHER CURRENT ASSETS

Opening Asset Asset Closing Balance Increase Reduction Balance Other current assets 1 July 2019 30 November 2019 $ $ $ $ Inventory Stock on Hand 14,987 0 0 14,987 Total other current assets 14,987 Amounts shown above include GST (where applicable)

KEY INFORMATION

Inventory Inventories are measured at the lower of cost and net realisable value. Net realisable value is the estimated selling price in the ordinary course of business less the estimated costs of completion and the estimated costs necessary to make the sale.

Please refer to the compilation report SHIRE OF KOORDA | 11 NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY OPERATING ACTIVITIES FOR THE PERIOD ENDED 30 NOVEMBER 2019 NOTE 5 Payables

Payables - general Credit Current 30 Days 60 Days 90+ Days Total $ $ $ $ $ $ Payables - general 0 17,215 49,621 0 0 66,836 Percentage 0% 25.8% 74.2% 0% 0% Balance per trial balance Sundry creditors 66,836 ATO liabilities 30,718 Credit card 1,578 Housing Bonds 15,428 Other payables 45,011 Total payables general outstanding 159,571 Amounts shown above include GST (where applicable)

KEY INFORMATION Trade and other payables represent liabilities for goods and services provided to the Shire that are unpaid and arise when the Shire becomes obliged to make future payments in respect of the purchase of these goods and services. The amounts are unsecured, are recognised as a current liability and are normally paid within 30 days of recognition.

Creditors Due Current 30 Days Aged Payables 74% 30 Days $159,571 60 Days 90+ Days Over 30 Days 74%

Over 90 Days 0% Current 26%

Payables Payables Other payables Sundry 28% creditors Housing Bonds 42%

Credit card

ATO liabilities Housing Bonds 10%

Sundry creditors

Credit card 0 10,000 20,000 30,000 40,000 50,000 60,000 70,000 80,000 1% ATO liabilities 19%

Please refer to the compilation report SHIRE OF KOORDA | 12 NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY OPERATING ACTIVITIES FOR THE PERIOD ENDED 30 NOVEMBER 2019 NOTE 6 RATE REVENUE

General rate revenue Budget YTD Actual Rate in Number of Rateable Rate Interim Back Total Rate Interim Back Total $ (cents) Properties Value Revenue Rate Rate Revenue Revenue Rates Rates Revenue RATE TYPE $$$$ $$ $ $

Gross rental value GRV 0.113500 135 959,752 108,932 0 0 108,932 108,850 0 0 108,850 Unimproved value UV 0.019330 218 52,870,500 1,022,198 0 0 1,022,198 1,022,198 (45) 0 1,022,153 Sub-Total 353 53,830,252 1,131,130 0 0 1,131,130 1,131,048 (45) 0 1,131,003

Minimum payment Minimum $ Gross rental value GRV 400 26 26,790 10,400 0 0 10,400 10,800 0 0 10,800 Unimproved value UV 400 25 231,348 10,000 0 0 10,000 10,400 0 0 10,400 Sub-total 51 258,138 20,400 0 0 20,400 21,200 0 0 21,200 Discount (85,500) (89,078) Amount from general rates 1,066,030 1,063,125 Total general rates 1,066,030 1,063,125

Please refer to the compilation report SHIRE OF KOORDA | 13 NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY OPERATING ACTIVITIES FOR THE PERIOD ENDED 30 NOVEMBER 2019 NOTE 6 RATE REVENUE KEY INFORMATION Rates, grants, donations and other contributions are recognised as revenues when the local government obtains control over the assets comprising the contributions. Control over assets acquired from rates is obtained at the commencement of the rating period or, where earlier, upon receipt of the rates.

General Rates Budget YTD Actual 1,200,000 Budget YTD Actual % $1.07 M $1.06 M 1,000,000 99.73%

800,000 GRV 10% 600,000

400,000

200,000 UV 90%

0 GRV UV GRV UV

Please refer to the compilation report SHIRE OF KOORDA | 14 NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY OPERATING ACTIVITIES FOR THE PERIOD ENDED 30 NOVEMBER 2019 NOTE 7 DISPOSAL OF ASSETS

Budget YTD Actual Net Book Net Book Asset Ref. Asset description Value Proceeds Profit (Loss) Value Proceeds Profit (Loss) $$$$$$ $ $

Plant and equipment Transport WS Ute 1 (KD000) 39,719 40,000 281 0 0 0 0 0 244 Low Loader/Float (KD031) 22,019 10,000 0 (12,019) 22,153 16,364 0 (5,789) 270 Volvo Grader (KD019) 132,917 70,000 0 (62,917) 20,237 37,727 17,490 0 Ranger Gardener Ute (KD058) 13,776 12,000 0 (1,776) 0 0 0 0 Other property and services 9541 CEO 1 (KD0) 33,997 35,000 1,003 0 34,112 35,316 1,204 0 CEO 2 (KD0) 33,997 35,000 1,003 0 0 0 0 0 DCEO 1 (0KD) 31,388 31,000 0 (388) 0 0 0 0 DCEO 1 (0KD) 31,388 31,000 0 (388) 0 0 0 0 339,201 264,000 2,287 (77,488) 76,502 89,407 18,694 (5,789)

KEY INFORMATION

Budget Actual YTD Proceeds on sale 300,000 Annual Budget YTD Actual % 250,000 $264,000 $89,407 34% 200,000

150,000

100,000

50,000

0 Proceeds on Sale

Please refer to the compilation report SHIRE OF KOORDA | 15 NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY INVESTING ACTIVITIES FOR THE PERIOD ENDED 30 NOVEMBER 2019 NOTE 8 CAPITAL ACQUISITIONS Adopted YTD Actual Capital acquisitions Budget YTD Budget YTD Actual Variance $ $ $ $ Building and Improvements 520,000 520,000 299,397 (220,603) Plant and Equipment 637,000 542,000 447,852 (94,148) Furniture and Equipment 157,000 157,000 0 (157,000) Roads 1,326,000 552,508 437,621 (114,887) Other Infrastructure 85,000 35,417 0 (35,417) Capital Expenditure Totals 2,725,000 1,806,925 1,184,870 (622,055)

Capital Acquisitions Funded By: $ $ $ $ Capital grants and contributions 694,971 380,638 387,921 7,283 Other (disposals & C/Fwd) 264,000 89,407 89,407 0 Cash backed reserves Plant and equipment 353,000 0 0 0 Building 520,000 0 0 0 Recreation 70,000 0 0 0 IT & Admin 150,000 0 0 0 Contribution - operations 673,029 1,336,880 707,542 (629,338) Capital funding total 2,725,000 1,806,925 1,184,870 (622,055)

SIGNIFICANT ACCOUNTING POLICIES KEY INFORMATION All assets are initially recognised at cost. Cost is determined as the fair value of the assets given as consideration plus costs incidental to YTD Budget YTD Actual the acquisition. For assets acquired at no cost or for nominal 3,000 consideration, cost is determined as fair value at the date of 2,500 acquisition. The cost of non-current assets constructed by the local government includes the cost of all materials used in the construction, 2,000 direct labour on the project and an appropriate proportion of variable Thousands and fixed overhead. Certain asset classes may be revalued on a regular 1,500 basis such that the carrying values are not materially different from 1,000 fair value. Assets carried at fair value are to be revalued with sufficient regularity to ensure the carrying amount does not differ 500 materially from that determined using fair value at reporting date. 0

AcquisitionsAnnual Budget YTD Actual % Spent $2.73 M $1.18 M 43%

Capital GrantAnnual Budget YTD Actual % Received $.69 M $.39 M 56%

Please refer to the compilation report SHIRE OF KOORDA | 16 NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY INVESTING ACTIVITIES FOR THE PERIOD ENDED 30 NOVEMBER 2019 NOTE 8 CAPITAL ACQUISITIONS (CONTINUED)

Adopted Annual Budget YTD Budget YTD Actual Variance Capital Acquisitions (Under)/ Over Building and Improvements $ $ $ Lot 282 (Simmons) 20,000 20,000 0 (20,000) Lot 274 (Segond) 10,000 10,000 0 (10,000) Yalambee Units 25,000 25,000 0 (25,000) L550DEF Newcarlbeon UF 50,000 50,000 0 (50,000) Lot 204 (GROH) 40,000 40,000 0 (40,000) L164C (GROH) 350,000 350,000 284,197 (65,803) Caravan Park Chalets 25,000 25,000 0 (25,000) Net/Basket-ball Court Resurface 0 0 15,200 15,200 TOTAL - Building and Improvements 520,000 520,000 299,397 (220,603) Plant & Equipment WS Ute 1 (Mar) 55,000 0 0 0 P31 L/Loader Float (Nov) 40,000 40,000 50,000 10,000 P19 Volvo Grader 345,000 345,000 358,000 13,000 P58 Garden Ford Ranger Tip Ute 30,000 30,000 0 (30,000) Misc Plant 15,000 15,000 0 (15,000) Exc. Vehicle 1 (Aug) 40,000 40,000 39,852 (148) Exc. Vehicle 2 (Jan) 40,000 0 0 0 DCEO Vehicle 36,000 36,000 0 (36,000) DCEO Vehicle 36,000 36,000 0 (36,000) TOTAL - Plant & Equipment 637,000 542,000 447,852 (94,148) Furniture & Equipment Depot 7,000 7,000 0 (7,000) Servers/Computers 150,000 150,000 0 TOTAL - Furniture & Equipment 157,000 157,000 0 (7,000) Roads Koorda Kulja W/Seal 150,000 62,500 14,232 (48,268) Koorda Kulja Reseal 9.00-12.50 90,000 37,500 14,529 (22,971) Koorda Kulja Reseal 29.00-31.00 60,000 25,000 30,428 5,428 Burakin Wialki Reseal 150,000 62,500 53,566 (8,934) Koorda Dowerin W/Seal 150,000 62,500 70,379 7,879 Koorda Dowerin Reseal 71,000 29,585 16,067 (13,518) Cadoux Koorda Recon 150,000 62,500 7,991 (54,509) Burakin Wialki W/Seal 150,000 62,500 153,056 90,556 Commonwealth Ref/Sheet 70,000 29,169 0 (29,169) Kulja Central Ref/Sheet 56,000 23,335 0 (23,335) Mollerin Rock Sth Ref/Sheet 90,000 37,500 0 (37,500) Wilson Ref/Sheet 90,000 37,500 0 (37,500) Koorda Kulja Shoulders 49,000 20,419 77,373 56,954 TOTAL - Roads 1,326,000 552,508 437,621 (114,887) Other Infrastructure Rec (Recycled Water System) 70,000 29,167 0 (29,167) Footpaths 15,000 6,250 0 (6,250) TOTAL - Other Infrastructure 85,000 35,417 0 (35,417) 2,725,000 1,806,925 1,184,870 (472,055)

Please refer to the compilation report SHIRE OF KOORDA | 17 NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY OPERATING ACTIVITIES FOR THE PERIOD ENDED 30 NOVEMBER 2019 NOTE 9 CASH RESERVES

Cash backed reserve Budget Transfers Actual Transfers Budget Transfers Actual Transfers Opening Budget Interest Actual Interest In In Out Out Budget Closing Actual YTD Reserve name Balance Earned Earned (+) (+) (-) (-) Balance Closing Balance $ $$$$ $ $$$ Accrued Leave 195,766 0 1,012 4,546 0 0 0 200,312 196,778 Road 590,547 0 3,050 111,391 0 0 0 701,938 593,597 Plant and equipment 713,279 0 3,686 116,563 0 (353,000) 0 476,842 716,965 Building 1,172,447 0 6,058 76,592 0 (520,000) 0 729,039 1,178,505 TV Satellite 31,136 0 161 723 0 0 0 31,859 31,297 Recreation 1,238,188 0 6,398 128,751 0 (70,000) 0 1,296,939 1,244,586 Medical Practitioner 291,116 0 1,504 6,760 0 0 0 297,876 292,620 IT & Admin 277,685 0 1,435 104,126 0 (150,000) 0 231,811 279,120 Sewerage 880,064 0 4,547 80,435 0 0 0 960,499 884,611 Community bus 61,261 0 317 1,423 0 0 0 62,684 61,578 NRM 21,520 0 111 500 0 0 0 22,020 21,631 Waste Management 150,113 0 776 3,485 0 0 0 153,598 150,889 5,623,122 0 29,055 635,295 0 (1,093,000) 0 5,165,417 5,652,177

Please refer to the compilation report SHIRE OF KOORDA | 18 NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY OPERATING ACTIVITIES FOR THE PERIOD ENDED 30 NOVEMBER 2019 NOTE 9 CASH RESERVES

KEY INFORMATION

Reserve balances

0 200,000 400,000 600,000 800,000 1,000,000 1,200,000 1,400,000

Accrued Leave

Road

Plant and equipment

Building

TV Satellite

Recreation

Medical Practitioner

IT & Admin

Sewerage

Community bus

NRM

Waste Management

Opening Actual YTD Closing Balance Balance

Please refer to the compilation report SHIRE OF KOORDA | 19 NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY OPERATING ACTIVITIES FOR THE PERIOD ENDED 30 NOVEMBER 2019 NOTE 10 OTHER CURRENT LIABILITIES

Opening Liability Liability Closing Balance Increase Reduction Balance Other current liabilities Note 1 July 2019 30 November 2019 $ $ $ $ Contract liabilities Unspent grants, contributions and reimbursements - operating 0 30,048 0 30,048 Total unspent grants, contributions and reimbursements 0 30,048 0 30,048

Provisions Annual leave 119,823 0 0 119,823 Long service leave 100,295 0 0 100,295 Total Provisions 220,118 0 0 220,118

Total other current assets 250,166 Amounts shown above include GST (where applicable)

A breakdown of contract liabilities and associated movements is provided on the following pages at Note 11 and 12

KEY INFORMATION Provisions Provisions are recognised when the Shire has a present legal or constructive obligation, as a result of past events, for which it is probable that an outflow of economic benefits will result and that outflow can be reliably measured.

Provisions are measured using the best estimate of the amounts required to settle the obligation at the end of the reporting period.

Employee benefits Short-term employee benefits Provision is made for the Shire’s obligations for short-term employee benefits. Short-term employee benefits are benefits (other than termination benefits) that are expected to be settled wholly before 12 months after the end of the annual reporting period in which the employees render the related service, including wages, salaries and sick leave. Short-term employee benefits are measured at the (undiscounted) amounts expected to be paid when the obligation is settled.

The Shire’s obligations for short-term employee benefits such as wages, salaries and sick leave are recognised as a part of current trade and other payables in the calculation of net current assets.

Other long-term employee benefits The Shire’s obligations for employees’ annual leave and long service leave entitlements are recognised as provisions in the statement of financial position.

Long-term employee benefits are measured at the present value of the expected future payments to be made to employees. Expected future payments incorporate anticipated future wage and salary levels, durations of service and employee departures and are discounted at rates determined by reference to market yields at the end of the reporting period on government bonds that have maturity dates that approximate the terms of the obligations. Any remeasurements for changes in assumptions of obligations for other long-term employee benefits are recognised in profit or loss in the periods in which the changes occur. The Shire’s obligations for long-term employee benefits are presented as non-current provisions in its statement of financial position, except where the Shire does not have an unconditional right to defer settlement for at least 12 months after the end of the reporting period, in which case the obligations are presented as current provisions.

Contract liabilities An entity’s obligation to transfer goods or services to a customer for which the entity has received consideration (or the amount is due) from the customer. Grants to acquire or construct recognisable non-financial assets to be controlled by the Shire are recognised as a liability until such time as the Shire satisfies its obligations under the agreement.

Please refer to the compilation report SHIRE OF KOORDA | 20 NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY NOTE 11 FOR THE PERIOD ENDED 30 NOVEMBER 2019 OPERATING GRANTS AND CONTRIBUTIONS Operating grants, subsidies and contributions Unspent operating grant, subsidies and contributions liability revenue Increase Liability Current Provider Liability in Reduction Liability Liability Adopted Budget YTD YTD Revenue 1-Jul Liability (As revenue) 30-Jun 30-Jun Revenue Budget Actual

$ $$$$ $$ $

Operating grants and subsidies Governance Grant Wheatbelt Secondary Freight Network 0 100,000 0 100,000 19,048 84,952 28,316 0 General purpose funding Grants Commission 0 0 0 0 0 620,000 310,000 314,235 Federal Road Grant 0 0 0 0 0 295,000 147,500 148,783 Law, order, public safety Subsidy - BFS 0 0 0 0 0 11,381 3,793 2,711 Recreation and culture Grant - Aus Sport (Netball Resurface) 0 11,000 0 11,000 11,000 11,000 11,000 0 Transport Grant - MRD Direct 0 0 0 0 0 144,000 144,000 0 Other property and services Grant - Diesel Fuel Rebate 0 0 0 0 0 38,000 15,831 15,638 0 111,000 0 111,000 30,048 1,204,333 660,440 481,367

TOTALS 0 111,000 0 111,000 30,048 1,204,333 660,440 481,367

Please refer to the compilation report SHIRE OF KOORDA | 21 NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY NOTE 12 FOR THE PERIOD ENDED 30 NOVEMBER 2019 NON-OPERATING GRANTS AND CONTRIBUTIONS

Unspent non operating grants, subsidies and contributions liability Non operating grants, subsidies and contributions revenue Increase Liability Current Liability in Reduction Liability Liability Adopted Budget YTD YTD Revenue Provider 1-Jul Liability (As revenue) 30-Jun 30-Jun Revenue Budget Actual

$$$$$ $ $ $

Non-operating grants and subsidies Recreation and culture Grant - CSRFF Rec Ground 0 0 0 0 0 62,971 62,971 0 Transport Federal Roads to Recovery 0 0 0 0 0 322,000 214,667 115,000 Grant - Regional Road Group 0 0 0 0 0 310,000 103,000 119,600 Main roads 0 0 0 0 0 0 0 153,321 0 0 0 0 0 694,971 380,638 387,921

TOTALS 0 0 0 0 0 694,971 380,638 387,921

Please refer to the compilation report SHIRE OF KOORDA | 22 NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY NOTE 13 FOR THE PERIOD ENDED 30 NOVEMBER 2019 TRUST FUND

Funds held at balance date over which the Shire has no control and which are not included in this statement are as follows:

Opening Closing Balance Balance Amount Amount Description 1 July 2019 Received Paid 30 Nov 2019 $ $ $ $ Swimming Pool Committee 301 0 0 301 RRG Chairman's Travel 910 0 0 910 Koorda SES 4,394 0 0 4,394

5,605 0 0 5,605

Please refer to the compilation report SHIRE OF KOORDA | 23 NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY NOTE 14 FOR THE PERIOD ENDED 30 NOVEMBER 2019 EXPLANATION OF MATERIAL VARIANCES

The material variance thresholds are adopted annually by Council as an indicator of whether the actual expenditure or revenue varies from the year to date Actual materially. The material variance adopted by Council for the 2019-20 year is $10,000 and 10.00%.

Reporting Program Var. $ Var. % Timing/ Permanent Explanation of Variance

$ % Revenue from operating activities WSFN invoices have been sent out to participating Timing Shires. 40% of the invoices have been paid at the time Governance 223,684 789.96% p of this report. Drive In Projector insurance claim refund was not Timing Recreation and culture 57,227 234.84% p allocated in the 2019/20 budget. RtR claim for the first quarter was lower than Timing Transport (126,510) (87.85%) q anticipated. Expenditure from operating activities Timing issue with Journal for WSFN expenditure and Timing Governance 25,932 10.87% p grant timelines. Road Preservation and Maintenance expenditure Timing Transport (83,609) (11.30%) q higher than anticipated. Investing activities Timing issue with Actual Capital expenditure verse the Timing Capital acquisitions 622,055 34.43% p anticipated monthly split.

Please refer to the compilation report SHIRE OF KOORDA | 24 Your details at a glance

BSB number 633-000

009669 Account number 698147436 1301011202123021020011322000221030213 Customer number 32003493/M201 Account title SHIRE OF KOORDA SHIRE OF SHIRE OF KOORDA KOORDA PO BOX 20 or KOORDA WA 6475 Account summary

Statement period 1 Nov 2019 - 30 Nov 2019 Statement number 59 Opening balance on 1 Nov 2019 $0.00 Payments & credits $0.00 Withdrawals & debits $1,574.20 Interest charges & fees $4.00 Closing Balance on 30 Nov 2019 $1,578.20

Account details

Credit limit $5,000.00 Available credit $3,421.80 Annual purchase rate 13.990% Annual cash advance rate 13.990% 5 3 6

7 Payment details 0 0 3 9 4 3 0

0 Minimum payment required $47.34 2 3 0

0 Payment due 14 Dec 2019 / 3 8 2 3 - I / 3 8 2 3 - S / 0 - E

/ Any questions? 1 1 1

H Contact Tara Chambers at 29 Shadbolt St, B 5 4 4 Mukinbudin 6479 on 08 9047 1377, or call 1300 BENDIGO (1300 236 344).

Bendigo Business Credit Card Minimum Payment Warning. If you make only the minimum payment each month, you will pay more interest and it will take you longer to pay off your balance. If you make no additional charges You will pay off the Closing Balance And you will pay an estimated using this card and each month you shown on this statement in about total of interest charges of pay the minimum payment 10 years and 7 months $882.71

If you make no additional charges You will pay off the Closing Balance And you will pay an estimated using this card and each month you shown on this statement in about total of interest charges of pay $75.76 2 years $240.04, a saving of $642.67

Having trouble making payments? If you are having trouble making credit card repayments, please contact our Mortgage Help Centre on 1300 652 146. Account number 698147436 Statement period 01/11/2019 to 30/11/2019 Statement number 59 (page 2 of 4)

Bendigo Business Credit Card

Date Transaction Withdrawals Payments Balance

Opening balance $0.00

3 Nov 19 ENVIRONMENTAL HEALTH , SHENTON AUS 66.00 66.00 RETAIL PURCHASE 01/11 CARD NUMBER 552638XXXXXXX189 1

6 Nov 19 IPY*CRISP WIRELESS, Narrogin AUS 99.00 165.00 RETAIL PURCHASE 04/11 CARD NUMBER 552638XXXXXXX189 1

6 Nov 19 IPY*CRISP WIRELESS, Narrogin AUS 99.00 264.00 RETAIL PURCHASE 04/11 CARD NUMBER 552638XXXXXXX189 1

6 Nov 19 IPY*CRISP WIRELESS, Narrogin AUS 99.00 363.00 RETAIL PURCHASE 04/11 CARD NUMBER 552638XXXXXXX189 1

12 Nov 19 CROWN METROPOL PERTH , BURSWOOD AUS 784.30 1,147.30 RETAIL PURCHASE 05/11 CARD NUMBER 552638XXXXXXX189 1

16 Nov 19 KOORDA HOTEL, KOORDA AUS 39.00 1,186.30 RETAIL PURCHASE 13/11 CARD NUMBER 552638XXXXXXX189 1 5 3

6 16 Nov 19 KOORDA HOTEL, KOORDA AUS 8.00 1,194.30 7 0

0 RETAIL PURCHASE 13/11 3 9

4 CARD NUMBER 552638XXXXXXX189 1 3 0 0 2 3 0

0 16 Nov 19 KOORDA HOTEL, KOORDA AUS 13.00 1,207.30 /

4 RETAIL PURCHASE 13/11 8 2 3

- CARD NUMBER 552638XXXXXXX189 1 I / 4 8 2 3

- 29 Nov 19 CARD FEE 4.00 1,211.30 S /

0 1 @ $4.00 - E / 1 1 1

H ...continued overleaf > B 5 4 4 www.bendigobank.com.au Date Paid ____ / ____ / ____ Amount $______Bendigo Business Credit Card - Payment options

Pay in person: Visit any Bendigo Pay by post: Mail this slip with Bank branch to make your your cheque to - payment. PO Box 480 Bendigo VIC 3552. Internet banking: Pay your credit card If paying by cheque please Bendigo Business Credit Card using ebanking 24 hours a day, complete the details below. 7 days a week. BSB number 633-000 www.bendigobank.com.au Biller code: 342949 Account number 698147436 Register for Internet or Phone Banking Ref: 698147436 call 1300 BENDIGO (1300 236 344). Customer name SHIRE OF KOORDA This service enables you to make Minimum payment required $47.34 payments conveniently between your Pay at any Post Office by Closing Balance on 30 Nov 2019 $1,578.20 Bank@Post^ using your Bendigo Bank accounts 24/7. credit card. Payment due 14 Dec 2019 Drawer Chq No BSB Account No $ ¢ Date Payment amount

^Fees will apply for payments made using Bank@Post. Refer to Bendigo Bank Schedule of Fees & Charges and Transaction Account Rebates. 445BH111 / E-0 / S-3285 / I-3285 / 0032003493007635 i r B T 3 3 D F C c A q r n B e u o a u r l e 0 0 a v p a l l a r s n e e e e r c o t h d s s N N n i d s e a n r n t i t t s i o t r g f o o S i e o r d g o a d f o a d v v e n a r t c t n m c B t i r h t o 1 1 e t a s g o u a a e i r a n 9 9 r o n d t y o c s c i i a k i n o o t t s a o p i y u n p o c n B p s t r u n t c u o l o i i t b o s u e c g t n e . C R I S C R T r n a g a r ) P d a n s r s h b e U l A E A E n a Y s o l s t i a m e c r n R T B t R T n w a b * h s / c a s o A C n A D W D . e t r y d u s C a o e I o I R s e a I t L L c d A N u t l N s c o y i s I t i t i n e S Y t P U P s U o c i s i c o c o u a P i C U U i c M M u a M n n m n r r u e r r s R g R r e a d r W B p B f E r e u l c a o e C C y s E b E c R l n r n I l d c u H y t a H o R d R R c R a h s u l i c n i A A e E a e e t t n E h o 5 5 t m s S n S t L e y D 5 5 C t s e c o o o c E h E E 2 u 2 . k I t u r a e a S N h b 6 6 r t i a t e I s r S 3 3 s f , c y l r e d l o a y 8 8 , M q o t e u r o h X u X p d n u E ( a N e e n c t X X a n r n r R o w a o i a n X X e t t i A l n t r i d s s y f i X X r R u o h y t o o i a p n s X 2 X 2 E n B c t n g r t o o 8 r u 8 p e X X c D i a y c l o n n / e / o l e X X o 1 1 e I i u d a d b a N u s 1 1 1 1 n i n t ) s g r s a t A . 8 8 e o s d i a p n 9 9 U t c o B l a c e o l f S l a t u h a a n e 1 A 1 n r a r s t m t s k U a h e r g e c w o e S v e t n r f i i b s t l y l i a . a n i o t i n c n u f A o b y k c r e r p u d m i l n p o n r i s d a c a a y p i r a t g e o i u l o f o n e u t B n b e t e r e a d a e f n o n a b r t d f v k r r o o a o i . 3 g u c r n u % o s t o s r m t o a B i o h s r c a . f i a t S S A s p r n i t e u o o h t t c k p n s / a a s e c r c t B s s o t t r a o W i t i e e r d c b r a r a u u d a m m t l s n e $ i e n n c s t c s d e e e 1 h t s t u h o c a n n ( n b , d n o i u c 5 ( 3 t t n y a r n d u r t 7 a c u 3 2 i i n p t e t o m l a h y t 8 8 w 8 u n t u e h s e a . d . . b a m r o 2 i 0 9 v i i p l t n e r s o a l i 0 i 0 0 b o s s m g r l d s u e s e e u y s e d r o i p . b l u t i p l m r e r ( l a i A e i c n t a d s d h s s 6 5 0 d a a i o i m B 9 9 1 c t r n i P g t e o 8 / p i e ( 1 o n n t a o h 1 b p n d a 1 w y s a e a 4 s i l e m g $ c / w g c d f 7 2 a o k r 0 h e e o r 0 4 w u B r e a . n n i 0 n 3 1 3 g a r . t t t g d b h 0 n o 6 s 9 e o e o t k e s f s b r f ' t s ) t n e o t m h 4 h o a d p e a e r ) 3 b i r y g i s y o 0 l o i t o m a o t p a / u y p 1 b e t p e t p $ r h 1 t a o l a m l y 1 a y 1 1 t n / B i v 2 e , f n , , e k o 5 5 2 n a 0 g r . 7 t a 7 4 l c 1 ) a . 8 8 9 o 9 n . . . m 2 2 3 c 0 0 0 e . a u Card summary

Account number 698147436 009669 Card number 552638XXXXXXX189 1301011202123021020011322000221030213 Customer number 32003493/M201 01/11/2019 to 30/11/2019 SHIRE OF KOORDA Statement period PO BOX 20 Statement number 59 (page 4 of 4) KOORDA WA 6475 Any questions? Contact Tara Chambers at 29 Shadbolt St, Mukinbudin 6479 on 08 9047 1377, or call 1300 BENDIGO (1300 236 344).

Bendigo Business Credit Card (continued).

Date Transaction Withdrawals Payments

3 Nov 19 ENVIRONMENTAL HEALTH , SHENTON AUS 66.00

6 Nov 19 IPY*CRISP WIRELESS, Narrogin AUS 99.00

12 Nov 19 CROWN METROPOL PERTH , BURSWOOD AUS 784.30 5 3 6 7 0

0 16 Nov 19 KOORDA HOTEL, KOORDA AUS 39.00 3 9 4 3 0 0

2 16 Nov 19 KOORDA HOTEL, KOORDA AUS 8.00 3 0 0 / 6

8 16 Nov 19 KOORDA HOTEL, KOORDA AUS 13.00 2 3 - I / 6

8 30 Nov 19 SUBWAY MERREDIN, MER REDIN AUS 38.00 2 3 - S / 0

- 30 Nov 19 IPY*CRISP WIRELESS, Narrogin AUS 328.90 E / 1 1 1

H TOTALS $1,574.20 $0.00 B 5 4 4

Bendigo Bank suggests you carefully check all entries on your statement. Apparent errors or possible unauthorised transactions are to be promptly reported to your branch. It is important that you notify Bendigo Bank of any disputed transactions as soon as possible as Bendigo Bank's ability to investigate disputed transactions and to subsequently process a chargeback in your favour is restricted by the time limits imposed under the operating rules of the applicable credit card scheme. If you wish to obtain further information about this product (including your chargeback rights) or you have a question or concern about your account or its operation please contact your local Bendigo Bank Branch (details supplied on the front of the statement).

All card transactions made in currencies other than Australian dollars will incur a fee of 3% of the transaction value. (Additional charges may apply for cash transactions.)

4-4 Bendigo and Adelaide Bank Limited ABN 11 068 049 178 AFSL/Australian Credit Licence 237879

CASH FINANCIAL POSITION AS AT 11.12.2019

MUNICIPAL ACCOUNT

CASH AT BANK 011.12.2019 Bendigo Municipal 364,891.96 Bendigo Licencing 13,823.60 Bendigo Savings Account 590,504.35 Bendigo ATM Account 21,890.00 Bendigo ATM Cash Account 13,110.00 SUB TOTAL 1,004,219.91

LESS SUNDRY CREDITORS (3,025.23) BALANCE 1,001,194.68

RESERVE FUNDS

ACCRUED LEAVE 196,777.62 ROAD 593,598.55 PLANT REPLACEMENT 716,964.06 BUILDING 1,073,377.57 COMMUNITY HOUSING 41,331.99 JOINT VENTURE 44,874.53 JOINT VENTURE (Johnson Place) 18,921.37 TV SATELITE 31,296.47 RECREATION 1,244,585.90 MEDICAL PRACTITIONER 292,620.61 INFORMATION TECHNOLOGY 279,119.77 SEWERAGE 884,610.97 COMMUNITY BUS 61,577.98 NRM 21,631.11 WASTE MANAGEMENT 150,888.52 BALANCE 5,652,177.02

TRUST FUNDS

Nominations RRG Chairman's Travel 910.45 Koorda SES 4,393.51 Councillor Donations Swimming Pool Committee 300.50 BALANCE 5,604.46

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