4th Canadian Division Training Centre- Meaford Site Support Services Industry Engagement Day January 21, 2019 Agenda TIME SUBJECT OPI 13:30-13:35 Housekeeping Daniel Lalonde, Manager, PSPC 13:35-13:40 Opening remarks. David Schwartz, DG CAAMS, PSPC
13:40-13:50 Overview of Stakeholder Engagement. Daniel Lalonde, Manager, PSPC
13:50-14:30 Technical overview of the Requirement. Maj Mike Plaunt
14:30-14:45 Technical Questions and Answers Meaford
14:45-15:00 Break 15:00-15:20 Overview of Changes to the Requirement Heather Murphy, PSPC 15:20-15:30 Contracting Questions and answers Heather Murphy, PSPC
15:30 – 15:35 Closing Remarks. Daniel Lalonde, Manager, PSPC 15:35-15:50 Final Questions and Answers ALL
2 4th Canadian Division Training Centre- Meaford
• Located on shores of Georgian Bay, 2 hours north-west of Toronto
• Serves primarily for training reserve and regular force personnel
3 David Schwartz
Director General COMMERCIAL AND ALTERNATIVE ACQUISITIONS MANAGEMENT SECTOR Early Engagement
Daniel Lalonde Manager, Meaford, Goose Bay and Alert Site Services Support Contracts Public Services and Procurement Canada PSPC’s SMART Procurement Approach
Effective Early Engagement Governance
Benefits for Independent Advice Canadians
6 6 Alternative Service Delivery Contract Renewal Agenda
• 4th Canadian Division Training Centre – Description • Chapter 2 – Management and Administration • Chapter 3 – Facilities Operations and Maintenance • Chapter 4 – Supply • Chapter 5 – Front Desk and Accommodations • Chapter 6 – Information Systems • Chapter 7 – Food Services • Chapter 8 – Vehicle and Equipment Maintenance • Chapter 9 – Transport • Chapter 10 – Roads and Grounds Maintenance • Chapter 11 – Power Supply and Distribution • Chapter 12 – Water Supply and Distribution • Chapter 13 – Waste Management • Chapter 14 – Fire Services
1 2 4th Canadian Division
3 4 CDTC Mission 4th Canadian Division Training Centre will design, develop, and deliver a comprehensive Division Individual Training program while providing a first class training establishment in order to meet the operational requirements of the 4th Canadian Division.
4 Ranges and Facilities Marine Exercise/Beachhead Insertion Grenade Range
Section Attack Level 3 Battle Lane Live Fire Area Pl Level 2 Live Fire Anti-Armour Level 4 Attack Area Range Dry CQBL Movement Box
DZ Conventional RHINE Range
Live-Fire Shoot House Conventional Urban Range Assaul t Range Urban Ops Site Urban Mortar Ops Site Range Rappel Tower Rappel Sites Pl M-203 FO Range Battle Run B
5 Meaford Map
Buildings M-106 Training Facility/CBO M-150 Canex/Bite Stop/Barber 8 Shop M-151 Ablution Building 6 M-153 Standards Conference Roads and Streets 8 M-154 Health Care Clinic 1 M-155 Contract Management 1. Nottawasasga Rd Team 2. F.F. Worthington 9 M-156 Training Coy Rd M-158 Standards 3. Meaford St M-164 CE 4. Grey Rd 4 M-165 IPSC 5. St. Vincent St M-200 Headquarters 7 /Operations 6. Lower Spring Rd M-201 Range Control/Firehall 7. Georgian Bay Rd 5 M-203202 Staff Single Quarters 8. Warner Rd M-204 Staff Single Quarters 9. Niagara St 2 M-205 Maintenance Building 3 M-206 Messes and Dining M-207 South Dormitory M-208 Drill Hall/Gym/Family Resource Centre M-209 North Dormitory M-210 Supply M-212 Ablution Building 1 Scale M-214 POL Point M-221 Field Kitchen M-233 Lecture Training Building M-274 ARC 250 meters M-275 ARC Orderly Room
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6 8 1 9
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7 Regular Force Courses and Qualifications Awarded during Fiscal Year 17/18
1. National BMQ(L), DP 1 Infmn, PMQ/AJLC/IJLC . 43 courses . 810 Qualifications
2. Divisional ASA, AFFRSO, Convoy Cmd, PCF . 51 courses . 255 Qualifications
8 RST Courses and Qualifications Awarded during Fiscal Year 17/18
Regional Summer Training . 29 courses . 722 Qualifications
9 Support to Additional Training
. Civilian Police Agencies . Pre-deployment Training . Private Sector Agencies . Foreign Military Training . Coast Guard . Naval Reserves . Special Forces Command . Defence Research (Contractors/DND)
10 Chapter 2 – Management and Administration
• Scope of Work – The contractor must provide management control and oversight to effectively administer and achieve all task performance requirements on behalf of the client. The contractor must act as the Base Technical Services, Supply, Maintenance, Transport, Foods, and Environmental Officer. • Security – The contractor must ensure all staff and sub-contractors have the mandatory security clearances, up to and including level II. • Safety – The contractor must ensure all staff and sub-contractors engage in safe work practices and must deliver a comprehensive and robust workplace safety program.
11 Chapter 2 – Management and Administration
• Potential Challenges • GFE/CFE • Contract amendments, if required, • (GFE) is provided by DND to may involve a lengthy process Contractor in order to carryout support and training tasks. Currently at 1,907 items. Replacement is by • Additional support requirements DND • (CFE) is provided by Contractor in order to carryout support and training tasks. Replacement is by • Personnel Contractor • Weapons Tech Supervisor qualifications are only held by current or former CF members, • Miscellaneous Sergeant and above • Indefinite Quantity (IQ) jobs are task demands not part of fixed firm price and not predictable. Reimbursed as • Ammo Tech Supervisor a Local Purchase Order (LPO) or qualifications are only held by DND 626 as may be required current or former CF members, Sergeant and above
12 Chapter 3 – Facilities Operations and Maintenance Scope of work • The Contractor must maintain all buildings, facilities and structures including building systems, installed equipment, fixtures and appliances as detailed in this chapter • The Contractor must provide Real Property and Realty Assets management advice and guidance function
13 Chapter 3 – Facilities Operations and Maintenance
• Potential Challenges • Miscellaneous • Flexibility • Preventative / Corrective • All staff members working Maintenance within the facility • Minor Construction/ General maintenance will require Engineering various levels of training in • Real property and Realty IERIS Asset Advice • IERIS • Training and Access to IERIS • Personnel will be provided • All Contractor personnel must hold relevant qualifications within their specific trade
14 Chapter 4 – Supply
• Scope of Work – The contractor must provide logistical services of laundry, dry cleaning, tailoring, stocking, procurement, receipt, storage, issue, packaging, technical inspections, disposals, forward delivery, and shipping as required of material such as fuel, ammunition, general stores, clothing, weapons spare parts, vehicles, and vehicle spare parts
15 Chapter 4 – Supply
• Potential Challenges • GFE Examples • Working within the guidelines for CAF Supply Management • Warehouse Material handling Policies (including changes to policy) Equipment including all warehouse storage • Personnel (specialized) equipment for all • POL facility Manager/operator warehouses including cages, • Ammunition section staff wrapping machine, shelving, • Shipping and receiving staff processing shredder for • Warehousing staff CTAT disposal processing. • Purchasing staff • Supply customer service • All warehouse stock items specialist including clothing stores items
16 Chapter 5 – Front Desk and Accommodations
• Scope of Work – The contractor must manage the front desk, accommodations, cleaning requirements and Site Operation Control
17 Chapter 5 – Front Desk and Accommodations
• Potential Challenges • GFE Examples • Operational Tempo • 1000+ beds including linens • Site Operations Control • All bedroom furnishings • Accommodations • 100+ washers and dryers
• Miscellaneous • Accommodations include 56 Weather Havens (semi- permanent shelters)
18 Chapter 6 – Information Systems
• Scope of Work – The contractor must manage one MAN and five LANs, serving 300 full time users and an additional 600+ users from April to August each year. The required services include: • Help Desk; • Preventative & Corrective Maintenance; • Configuration Management (accounts / passwords / profiles / hardware installation / replacements); • Daily Backups; • Virus protection, resolution & reporting; • Operational Integrity IAW national, DND, 4 CDSB, & SSC standards; • Print services, file services, application services, security services, server backups; • Coordinating & assisting with SSC as directed WRT moving switches, • Advising technical authorities; and • Phone / PBX support.
19 Chapter 6 – Information Systems
• Potential Challenges • GFE • Similar to civilian industry IT • Majority of hardware & support software is GFE • Personnel • CompTIA Network+ certification is preferred • Experience with PBX software is preferred • Experience with Virtual Machine (i.e. VMWare) is preferred
20 Chapter 7 – Food Services
• Scope of Work - The contractor must provide services required, to include a cafeteria self-service style as well as enabling provision of dispersed meals. Food services must be provided seven days a week, 365 days a year. The Contractor must handle, store, warehouse and account for food, including monthly documentation that details services provided to clients
21 Chapter 7 – Food Services
• Potential Challenges • GFE • Op Tempo • Fully functional dining facility • Last minute requests or and kitchen are provided with changes to current requests the contractor responsible for the maintenance and upkeep • Personnel of equipment • Location can be challenging to find qualified personnel • CFE • Contractor is responsible to provide non-food consumables
22 Chapter 8 – Vehicle and Equipment Maintenance
• Scope of Work – The contractor must provide periodic inspection, preventative and corrective maintenance of the following: • Military and commercial pattern vehicles, including any on vehicle equipment and/or accessories (i.e. snow plow) • Large and small caliber weapons and targeting systems • Military and civilian communication systems • Misc. support equipment (generators, lawnmowers, outboard motors, pumps, tents, etc) • Also required to provide a Recovery service to include: the righting, extraction and towing of overturned, bogged or disabled vehicles
23 Chapter 8 – Vehicle and Equipment Maintenance
• Potential Challenges • GFE / CFE • Spare parts shortages for • All infrastructure and tooling aging vehicle fleets is provided less the personal tool boxes • Introduction of new vehicles / provided by the technicians equipment. May impact infrastructure, tooling and • Miscellaneous personnel qualifications • The contractor is solely responsible for the • Personnel maintenance of CFE. The • No civilian equivalent for crown does not provide any Weapons Technicians resources, other than use of the facilities
24 Chapter 9 – Transport
• Scope of Work – The contractor must provide management of transportation services to include: • Fleet management activities ( data collection, fuel/mileage analysis, life cycling of vehicles) • Driver training and licencing • Accident investigation • Passenger and cargo transportation services • management of a pool of vehicles for user drive tasks
25 Chapter 9 – Transport
• Potential Challenges • Miscellaneous • Introduction of new • The vehicle pool is vehicles predominately used by visiting units, normally • Cyclical increases and on weekends. decreases in fleet size due to changes in training tempo
26 Chapter 10 – Roads and Grounds Maintenance
• Scope of Work – The Contractor must provide all roads and grounds management, maintenance and development of grounds maintenance plans. This includes grass cutting and Snow and Ice Control (SNIC) and incidental repairs of ground structures throughout the main camp and training area
27 Chapter 10 – Roads and Grounds Maintenance
• Potential Challenges • GFE / CFE • Maintaining substantially • Contractor is required to large area purchase Gravel and • Weather conditions Road salt as per contract
• Personnel • Miscellaneous • Weed and pest control • Diversely qualified staff
28 Chapter 11 – Power Supply and Distribution
• Scope of Work – The Contractor must provide all services to include: inspection, maintenance, repair and overhaul of auxiliary power units and the maintenance and repair of the power distribution system and the street lighting system.
29 Chapter 11 – Power Supply and Distribution
• Potential Challenges • Miscellaneous • Operate and Maintain power • Street lighting system • APU, Power distribution maintenance • Liaise with local power company • Ensure emergency power • Personnel • Finding properly qualified personnel
30 Chapter 12 – Water Supply and Distribution
• Scope of Work – The Contractor must provide inspections, monitoring, testing, operation, maintenance and repair of the entire potable water system including fire booster pumps and ancillary equipment.
31 Chapter 12 – Water Supply and Distribution
• Potential Challenges • GFE • Operate and Maintain a • Class II Water Treatment Level II Water Treatment Facility Facility • Water Reservoir and • Understand emergency associated equipment procedures • Personnel • Miscellaneous • Level II qualification • 15 Sprinkler systems (operator and maintenance) for water treatment facility • 44 Hydrants
32 Chapter 13 – Waste Management
• Scope of Work – The contractor must provide maintenance of the sewage collection and disposal systems including inspections, monitoring, operation, maintenance and repair of the sanitary collection system • The contractor must provide collection and disposal of solid waste • The contractor must provide management and disposal of hazardous material • The contractor must provide spill response capability for routine military and daily support activities • The contractor must liaise with base Environmental Section • The contractor must understand and apply DND Hazardous Waste Policies
33 Chapter 13 – Waste Management
• Potential Challenges • GFE • Operate and maintain the sewage • Level II Sewage Treatment collection and treatment systems Facility • Solid Waste • Collection of Hazardous Waste • Storage of Hazardous Waste • Spills and releases
• Personnel • Diversity of qualifications
34 Chapter 14 – Fire Services
• The Contractor must provide fire services as follows: • Fire response • Operational Maintenance of all firefighting vehicles, firefighting equipment and spill control systems • Fire investigation, inspection, and reviews • Provide Training not only to maintain their own qualifications but basic firefighting procedures and Hazmat response to all personnel • Participate in the 4 CDTC General Safety Committee
35 Chapter 14 – Fire Services
• Potential Challenges • GFE • Contain Structural Fires • Two Range Fire Trucks • Range Fire response • ARFF • Develop and implement fire safety plan • Miscellaneous • Personnel • Individual vehicle • Maintaining personnel extraction qualifications
36 37 Break Changes to the Requirement and New Bid Requirements
Heather Murphy Contracting Authority Meaford Site Services Support Contract Public Services and Procurement Canada Changes to the Requirement Statement of Work (SOW) Option Years Food Services Online Bid Submission Statement of Work
• Less Prescriptive • Performance driven
48 Option Years
• Starting at year 7 option years may be awarded.
1 2 3 4 5 6 7 8 9 10
11 • By the end of year 7 the Contractor will know if they have a Contract in 4 years
49 Option Years
• In year 8, the second option year may be awarded
1 2 3 4 5 6 7 8 9 10
11 12
50 Option Years • In year 9, the third option year may be awarded
1 2 3 4 5 6 7 8 9 10
11 12
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51 Food Services
• Cost Plus+ • Reduces risk to Canada and the Contractor
52 Online bid submission
• Flexibility • Environmentally friendly • Time saving
53 New Proposal Requirements
Security Requirements Resource Requirements
54 Security Requirements
• At Contract Award • Reliability, with the exception of the resources listed in Annex G
55 Resource Requirements
• Only 5 Mandatory resources at bid closing – Status and availability of resources • Substitution • Non employees • Specific resources that are required at time of Contract award are listed in Annex G
56 Additional Changes
• Evaluation Criteria • Best value method of selection; 70/30
57 Next Steps
Document Buyandsell Posting Performance Management Framework Early February 2019 Questions and Answers, and Mid February 2019 presentation from Engagement Week Summary of Feedback and Outcomes Mid March 2019 Escorted tour of Meaford 4CDTC Mid April 2019 Final RFP May 2019 RFP Closing August 2019
58 QUESTIONS?
59