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Operational Report Diocese of Exeter

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Operational Report Diocese of Exeter April – June 2018 Contents Overall Summary ……………………………………………………………… Page 3 Governance …………………………………………………………………... Page 4 Mission and Pastoral Office …………………………………………………… Page 6 Finance ………………………………………………………………………… Page 8 Stewardship ……………………………………………………………………. Page 11 Communications ………………………………………………………………. Page 12 Safeguarding …………………………………………………………………… Page 14 Clergy Housing ………………………………………………………………... Page 16 School Building Projects. …………………………………………………….... Page 17 Church Buildings ………………………………………………………………. Page 17 New Housing Areas …………………………………………………………… Page 19 Growing the Rural Church ……………………………………………………. Page 20 Education ………………………………………………………………………. Page 21 Mission and Ministry …………………………………………...……………… Page 24 Mission and Ministry Development Team ……………………………..……… Page 27 Diocesan Mission Enabler ……………………………………………………... Page 29 Children’s Ministry Adviser ………………………………………………….... Page 31 Youth Work Adviser ………………………………………………………….. Page 33 Church and Society ……………………………………………………………. Page 34 Plymouth Archdeaconry ………………………………………………………. Page 35 Plymouth Strategic Development Fund Project ………………………………. Page 35 Appendix ~ Diocesan Vision and Strategy Key Aims ……..…………………... Page 36 Diocese of Exeter: Quarterly Operational Report ~ Q2 2018 Page | 2 Overall Summary I am delighted to introduce you to our second Quarterly Operational Report. The response to our new reporting format from all levels of the Diocese was exceptionally positive when we first published back in April. However, we will continue to refine our report so please feel free to provide feedback to my Executive Assistant, Annemarie Kendell ([email protected]) We will continue to publish our Quarterly Operational Report within one month of the quarter’s end. It has been an exceptionally busy year, but as detailed in this report we continue to support the Diocesan vision of Growing in Prayer, Making new Disciples and Serving the People of Devon with Joy. There are too many stories to mention here, but a couple of my personal highlights from the last quarter are: The Diocese of Exeter was successful in its bid for £1.68m of funding from the Church Commissioners to support our exciting plans in three of the most deprived areas of Plymouth. You can read more about the mission and growth that is planned on page 36 of this report. The Common Fund Review Group started consultations with every Deanery within the Diocese. This follows a consultation framework with Bishops Diocesan Council (BDC) and Diocesan Synod. The Deanery meetings will continue throughout the year, concluding in October. Following this consultation the results will go back to BDC and Diocesan Synod to agree how our Common Fund will be administered in 2020 and beyond. I would encourage all members of Deanery Synods to attend these meetings to ensure they fully understand the current Common Fund system, and are able to put forward their views regarding the proposed changes. Finally, I would like to take this opportunity to thank everyone in our Central Services teams, and everyone in all our worshipping communities across the diocese, for the work they are doing to further the mission and ministry of the Church in Devon. Stephen Hancock, Diocesan Secretary Diocese of Exeter: Quarterly Operational Report ~ Q2 2018 Page | 3 Governance Meetings taking place during the period: No meetings of Diocesan Synod took place during the second quarter of 2018 Bishop’s Diocesan Council (14th May 2018) Summary of core business transacted: Bishop’s Diocesan Council: Consultation concerning the new chair of the DAC, consideration of future venues for meetings of Diocesan Synod, receipt of a policy document concerning the Common Fund and parish vacancies, consideration of the strategy for the 2019 diocesan budget, reports on the implementation of the ‘Growing the Rural Church’ project and the Plymouth bid to the Strategic Development Fund, consideration of information relating to the number of women in ordained ministry in the Diocese. Work related to elections carried out during the period: Completion of casual lay election to General Synod. Work to support elections of deanery representatives to Diocesan Synod. Initial planning work for committee elections in autumn 2018 Other statutory processes carried out during the period: Provision of telephone and e-mail support to parishes in respect of APCMs Vacancies and attendance rates: Vacancies on Diocesan Synod Clergy Members Lay members 18% 19% 81% 82% 11 out of a possible 60 12 out of a possible 62 elected clergy members elected lay members Diocese of Exeter: Quarterly Operational Report ~ Q2 2018 Page | 4 Vacancies on Bishop’s Diocesan Council Clergy Members Lay members 25% 25% 75% 75% 1 out of a possible 4 2 out of a possible 8 elected clergy members elected lay members % Attendance rate comparison – Q1 and Q2 100% 90% 80% 70% 60% 50% 40% 30% 20% 10% 0% % Attendance rate at % Attendance rate at Bishop's Diocesan Bishop's Diocesan Council January 2018 Council May 2018 Number of members in attendance at the meeting Number of members not in attendance Diocese of Exeter: Quarterly Operational Report ~ Q2 2018 Page | 5 Mission and Pastoral Office Pastoral Schemes and Orders (Including any Schemes for pastoral reorganisation which also dispose of a building) Number of new Orders and Schemes for which work has begun 4 Number of Orders and Schemes already at the pre-consultation stage 3 Number of consultations on Draft Proposals 1 Number of consultations which are complete but for which the process is now on hold 2 Number of Schemes or Orders published - Number of Schemes made - Number of Orders made 1 Number of Schemes and Orders which have taken effect 2 Church Building Schemes (only those Schemes which do not involve pastoral reorganisation) Number of new Schemes for which work has begun 0 Number of Orders and Schemes already at the pre-consultation stage 1 Number of consultations on Draft Proposals 0 Number of Schemes published 0 Number of Schemes for which publication is complete but awaiting making 1 Number of Schemes made 2 Number of Schemes which have taken effect 0 Note that any Scheme which involves the disposal of a church building or part of a churchyard also generates work in the Church Buildings Office. This work is not listed in the Church Buildings Office section of the report. Diocese of Exeter: Quarterly Operational Report ~ Q2 2018 Page | 6 Suspensions of Patrons’ Rights of Presentation Consultations begun 6 Consultations completed and Benefices suspended 3 Other Work Mission Initiatives Continued drafting and consultation on a BMO covering the City of Plymouth AMPC Meetings None this quarter DMPC Papers Annual DMPC Report to Diocesan Synod drafted. Redrafting of DMPC constitution. Deanery Plans Analysis of census data and briefing papers sent to four deaneries Growing the Rural Church General support and attendance at several meetings Other work Extensive research regarding consecrated land in two parishes Archives Complete examination of all papers stored in archive boxes with retention only of legal documents, maps and historic documents. Diocese of Exeter: Quarterly Operational Report ~ Q2 2018 Page | 7 Finance Achievements The financial statements for 2017 have been audited and have been approved The participant requests for the 2019 Common Fund assessment have been sent to parishes Challenges The Parish accounts that were not received in the Diocesan Office by 31st May are now being chased. 58% had been received by 16th July 2018 The verification of the finance returns for 2017 has begun. The deadline is 21st July 2018. As at 16th July 2018: o 37% had not been submitted o 19% are submitted but not verified o 44% have been verified Where there is a deanery treasurer vacancy or where support is requested, the Finance Department take on the responsibility of verifying the accounts. This year, the Finance team is dealing with 5 deaneries (111 parishes) Parish Accounts received by 16th July Finance returns verified by 16th July 19% 42% 44% 58% 37% Received Not Received Submitted but not verified Not Submitted Verified Diocese of Exeter: Quarterly Operational Report ~ Q2 2018 Page | 8 Management Accounts for year ending 31 December 2017 Actual Budget Variance £000 £000 £000 Income 14,172 13,648 524 Expenditure 14,518 14,260 (258) Operating Deficit (346) (612) 316 Profit on Disposal of Fixed Assets 1,383 - 1,383 Surplus in the year 1,037 (612) 1,649 Common Fund Collection figures for the year ending 31December 2017 Comparison Request Contributions Common Fund Target Actual to Previous £000 £000 Year % % % As at 31 December 9,172 8,171 94% 93.18% 93.34% Common Fund Collection Rate % against Targets for year ending 31st December 2017 100% 98% 96% 94% 92% 90% 88% 86% 84% 82% 80% Target Actual Previous Year Diocese of Exeter: Quarterly Operational Report ~ Q2 2018 Page | 9 Management Accounts for Quarter Ending 31 March 2018 Actual Budget Variance £000 £000 £000 Income 2,483 2,390 93 Expenditure 3,371 3,528 157 Surplus in the Quarter (888) (1,138) 250 Common Fund Collection figures for Q2 2018 Contribution Comparison s to Previous Common Fund Request £000 Target Actual £000 Year % % % As at 31 March 2,337 1,765 73.6% 75.5% 74.1% As at 30 June 4, 673 3, 739 80% 80.01% 79.74% As at 31 August As at 31 December Common Fund Collection Rate % against Targets 80% Comparison - Q1 and Q2 2018 79% 78% 77% Target 76% 75% Actual 74% 73% Previous Year 72% 71% 70% Q1 Q2 Diocese of Exeter: Quarterly
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