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Community and Neighbourhoods Scrutiny Panel

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Community and Neighbourhoods Scrutiny Panel Public Document Pack Community and Neighbourhoods Scrutiny Panel Dear Member, You are invited to attend the meeting of the Community and Neighbourhoods Scrutiny Panel to be held as follows for the transaction of the business indicated. Miranda Carruthers-Watt Proper Officer DATE: Monday, 21 January 2019 TIME: 2.00 pm VENUE: Committee Room 2, Salford Civic Centre, Chorley Road, Swinton In accordance with ‘The Openness of Local Government Bodies Regulations 2014,’ the press and public have the right to film, video, photograph or record this meeting. AGENDA 1 Apologies 2 Declarations of Interest 3 Minutes of meeting held on 19 November 2019 and matters (Pages 1 - 6) arising 4 Budget Monitoring 2018/19 (Pages 7 - 16) 5 Salford Innovation Park Update (Pages 17 - 24) 6 Library Implementation Plan Update (Pages 25 - 26) 7 Fly-posting Update (to follow/be tabled) 8 Salford City Council's Emergency Planning and Business (Pages 27 - 50) Continuity Approach 9 Work Programme 2018/19 (Pages 51 - 58) 10 Any other business 11 Next Meeting - 18 February, 2019 at 2.00 pm Contact Officer: Tel No: 0161 793 3013 Mike Relph Senior Democratic Services Adviser E-Mail: [email protected] This page is intentionally left blank Agenda Item 3 COMMUNITY AND NEIGHBOURHOODS SCRUTINY PANEL 19th November 2018 Meeting commenced: 2.00 p.m. “ ended: 3:55 p.m. PRESENT: Councillor Mullen - in the Chair Councillors Fletcher, Karen Garrido, Hunt, McIntyre, Ryan, Turner Joan Walsh and Warner. OFFICERS: David Seager- Assistant Director Operational and Community Services David Robinson - Head of Service (Streetscene and Parks) Rachid Nakrachi - Senior Waste Awareness Officer Jeanette Staley - Head of Community Safety John Snow - Service Manager, Regulatory Strategy Mike Relph - Senior Democratic Services Adviser 1. APOLOGIES FOR ABSENCE An apology for absence was submitted on behalf of Councillor Michael Wheeler. 2. MINUTES OF PROCEEDINGS The minutes of the meeting of the Panel held on 15th October, 2018, were agreed as a correct record. 3. WASTE COLLECTION TEAMS “IN CAB” TECHNOLOGY The Strategic Director for Place provided an overview and practical demonstration of the new “in cab” technology which had been introduced for use by the City Council’s waste collection teams. The technology aimed to provide enhanced monitoring and evaluation of collection regimes, in turn enabling flexibility and the ability to respond swiftly to specific issues, improving efficiency. The demonstration covered the following key points:- Background and methodology to introduction Overview and specification of “in cab” technology:- o Use of single mobile application o Power Suite o Dashboard Progress and initial analysis of impact on service following introduction What’s next? Planned future developments and continuing review. Members raised issues and commented on, and noted them, as follows:- (a) Whether there was any existing legislation, which would allow for suitable enforcement of those residences, where bins had been contaminated due to Page 1 incorrect recycling practices. It was indicated that there was no such powers of enforcement, so if the householders concerned did not remove the contaminating material/items, the bins were generally emptied/removed within 5 days to prevent them becoming a nuisance to neighbouring residents and the community generally. In the long term the solution was education to ensure people recycled waste correctly, though inevitably there would be a minority who failed to do this. (b) Whether there were any benefits to the City Council’s call centre as a result of the new technology? It was indicated that it provided them with more up to date, accurate and “live” information which allowed them to respond more effectively to queries. (c) What was the role of drivers themselves and those responsible for inputting data, in the development and introduction of the new recording technology and what training had they been given? It was indicated the new technology and its introduction had primarily been an employee led project, on which they had been provided appropriate training and support. As a result they had ownership of it, something which they had embraced, in turn making its operation more effective and the information gathered of more value. This similarly assisted with the ongoing evaluation and development of the system. (d) Whether there was a premium “request” service available to residents for the removal of bulky waste items? It was indicated such a scheme was currently in development, with an anticipated introduction date of April 2019. (e) Did the new system provide a deterrent to those who continually ignored recycling procedures, leading to contaminated waste? This was something which needed to be investigated and the introduction of the technology continued to roll out. It would certainly provide more accurate information in terms of identifying persistent offenders, though what possible enforcement action was subsequently invoked as a result of this, had to be determined. (f) Whether the system and information gathered, could be accessed by using the Salford App? At the moment the public facing elements of the system were primarily Salford City Council website focused, however a more comprehensive and different options for accessing it, would be examined and developed, during Phase 2 of the project. (g) Had the introduction of the new technology, the data gathered and resulting efficiencies, presented any other opportunities? Evaluation of the benefits of the system, were at an early stage, but in the long term, it was hoped it would provide the potential for the better and more cost effective use of resources. In addition it would provide tangible evidence where “hot spots “ were located , which in turn would allow for the more effective focussing of activities. (h) The possibility of sharing the presentation with the various community committees across Salford, in an effort to raise awareness of recycling and its benefits. It was indicated this was something which was being investigated as part of the wider educational programme being delivered on recycling. Page 2 RESOLVED: (1) THAT the demonstration and the information provided, be noted. (2) THAT the potential for income generation, further financial savings and other possible efficiencies, arising from the introduction of the new technology and the resulting information collected be encouraged and identified as part of continuing evaluation. (3) THAT consideration be given to providing a similar demonstration to the community committees in Salford as part of the wider educational programme being delivered on recycling. (4) THAT a further update be provided to the panel in approximately six months (June 2019), on progress with the introduction of the technology, its development, resulting benefits, potential for improvement and any other relevant issues. 4. WASTE COLLECTION RATES/FLY TIPPING INCIDENTS UPDATE (Previous Minute 3 - 15 October 2018) The Strategic Director for Place submitted an analysis, performance data and associated information, in relation to the following:- Waste and recycling tonnages, both recyclable and non recyclable for the period 2015/16 to 2017/18. Dates when the three weekly household waste (black) bin collections had been rolled out in each area/ward of Salford, between 2016 and 2017. Recycling rates in Salford based on day of collection. Fly tipping - investigations, enforcement and other actions/initiatives. Members raised issues and commented on, and noted them as follows:- (a) Reference was made to the relatively low 33% recycling rate in the Broughton, Kersal, Irwell riverside and Ordsall wards, particularly in comparison with other areas of the City. It was indicated this was recognised and arose chiefly because of the high number of houses in multiple occupation (HMOs) which were in these areas and presented different challenges in managing and encouraging effective waste management and the adoption of recycling practices by residents. Details were provided of activities to improve recycling rates, which combined a twin approach of using both enforcement action and education. (b) Whether it was thought the recycling practices adopted by Greater Manchester were more prescriptive than those of other local authority areas and this in turn had a negative impact on performance rates? It was also asked whether this was something which would form an element of the renewal of the waste contract for Greater Manchester? It was envisaged there would not be major changes to the waste contract in operational terms, but the potential for other waste streams was continually accessed, but ultimately was something which was dependent on the market forces which operated in the recycling industry. Page 3 (c) Whether non observance of recycling practices, particularly by residents of HMOs was something which could be addressed through the City Council’s landlord licensing scheme? The feasibility of this was something which could be investigated and reported back on. (d) Whether the use of waste chutes was something which still operated in high rise properties? Primarily due to fire safety issues, this type of system had already been removed, or was in the process of being phased out, in such properties. In their place, new waste disposal management systems were being developed which met the individual needs of the residents and the type of property concerned. (e) Were there any initiatives, or strategies at a national, or regional, level, which would impact on current recycling practices in Salford? There was the anticipated H.M Government “Resources and Waste Strategy for England” policy document, the implications of which linked into the new Greater Manchester waste contract, on which a clearer picture would be available in Summer 2019 when it could be built into the Panel’s Work programme, for more detailed evaluation and consideration. (f) General issues were raised with regard to enforcement action taken with regard to fly tipping. Particular reference was made to the level of successful prosecutions and the need for the penalties imposed by courts to be commensurate not only with the offence but time and cost involved with investigating them.
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