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The RAC Emergency Coordinator's Manual

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The RAC Emergency Coordinator's Manual The RAC Emergency Coordinator’s Manual Edited by Doug Leach, VE3XK Second Edition - 1998 Copyright 1997 Radio Amateurs of Canada, Inc. All rights reserved. The material in this book may be reproduced for personal, non-commercial use provided that this copyright notice is included. Some of the material in this book is reproduced, or adapted, with permission, from The ARRL Emergency Coordinator’s Manual, published by The American Radio Relay League, copyright 1993. RAC EMERGENCY COORDINATOR’S MANUAL 2 TABLE OF CONTENTS 1 – INTRODUCTION __________________________________________________________________________ 5 1.1 Welcome! ________________________________________________________________________________ 5 1.2 Purpose__________________________________________________________________________________ 5 1.3 Acknowledgments _________________________________________________________________________ 5 1.4 Emergency Preparedness Structure in Canada____________________________________________________ 6 1.5 Emergency Preparedness at Home _____________________________________________________________ 6 1.6 Municipal Response ________________________________________________________________________ 6 1.7 Municipal Emergency Preparedness ___________________________________________________________ 6 1.8 The Municipal Emergency Measures Coordinator Functions ________________________________________ 6 1.9 The Municipal Emergency Plan_______________________________________________________________ 7 1.10 Where Does the Emergency Coordinator Fit Into the Picture _______________________________________ 7 1.11 Advantages of This Approach _______________________________________________________________ 7 1.12 Provincial Emergency Preparedness __________________________________________________________ 7 1.13 Emergency Preparedness Canada_____________________________________________________________ 8 1.14 EPC Mission and Functions_________________________________________________________________ 8 1.15 Industry Canada Role______________________________________________________________________ 8 1.16 Typical Emergency Operations Structure ______________________________________________________ 8 1.17 The Four Assistance Phases in a Disaster ______________________________________________________ 9 1.18 ARES Involvement _______________________________________________________________________ 9 1.19 Emergency Operations_____________________________________________________________________ 9 1.20 Telecommunications ______________________________________________________________________ 9 1.21 The Amateur Radio Role __________________________________________________________________ 10 1.21 Independent Emergency Measures Amateur Radio Groups________________________________________ 10 1.22 Summary ______________________________________________________________________________ 10 2 - THE RAC FIELD ORGANIZATION ________________________________________________________ 11 2.1 General ________________________________________________________________________________ 11 2.2 Field Services ___________________________________________________________________________ 11 2.3 Section Manager (SM) ____________________________________________________________________ 11 2.4 Section Emergency Coordinator (SEC) _______________________________________________________ 11 2.5 District Emergency Coordinator (DEC) _______________________________________________________ 11 2.6 Emergency Coordinator (EC) _______________________________________________________________ 13 2.7 Assistant Emergency Coordinator (AEC) ______________________________________________________ 13 2.8 ARES Members _________________________________________________________________________ 13 2.9 Official Emergency Station (OES) ___________________________________________________________ 13 3 - DUTIES OF THE EMERGENCY COORDINATOR_____________________________________________ 14 3.1 General ________________________________________________________________________________ 14 3.2 Planning _______________________________________________________________________________ 14 3.3 Organizing______________________________________________________________________________ 14 3.4 Coordinating ____________________________________________________________________________ 14 3.5 Communicating__________________________________________________________________________ 15 3.6 Duties Delegated to an AEC ________________________________________________________________ 15 3.7 Image__________________________________________________________________________________ 16 3.8 What Does an EC Coordinate _______________________________________________________________ 16 4 - ORGANIZING A LOCAL ARES GROUP_____________________________________________________ 17 4.1 General_________________________________________________________________________________ 17 4.2 Selecting Assistants _______________________________________________________________________ 17 4.3 Recruiting Members in Clubs _______________________________________________________________ 17 4.4 Recruiting Members On-the-Air _____________________________________________________________ 18 4.5 Recruiting at Hamfests_____________________________________________________________________ 18 RAC EMERGENCY COORDINATOR’S MANUAL 3 4.6 Recruiting at License Classes________________________________________________________________ 18 4.7 Recruiting using Direct Mail ________________________________________________________________ 19 4.8 Recruitment Summary _____________________________________________________________________ 19 4.9 Organizational Meeting ____________________________________________________________________ 19 4.10 Planning Committee______________________________________________________________________ 19 4.11 Summary ______________________________________________________________________________ 20 5 - WORKING WITH VOLUNTEERS __________________________________________________________ 21 5.1 Introduction_____________________________________________________________________________ 21 5.2 Who are Volunteers?______________________________________________________________________ 21 5.3 Why They Volunteer______________________________________________________________________ 21 5.4 What Volunteers Expect From You __________________________________________________________ 21 5.5 The Cadre Concept _______________________________________________________________________ 22 5.6 Keeping the Volunteer ____________________________________________________________________ 22 5.7 Suggested Approaches ____________________________________________________________________ 22 5.8 Summary _______________________________________________________________________________ 22 6 - ADMINISTRATIVE _______________________________________________________________________ 24 6.1 General ________________________________________________________________________________ 24 6.2 Monthly Administrative Duties______________________________________________________________ 24 6.3 Annual Administrative Duties_______________________________________________________________ 24 6.4 Forms Available from RAC FSM ____________________________________________________________ 24 CHAPTER SEVEN: TRAINING _______________________________________________________________ 25 7.1 Introduction_____________________________________________________________________________ 25 7.2 Team vs. Group Training __________________________________________________________________ 25 7.3 Repeater Training ________________________________________________________________________ 25 7.4 Traffic Handling Training__________________________________________________________________ 25 7.5 ARES Net Training_______________________________________________________________________ 25 7.6 Training at Club Meetings _________________________________________________________________ 26 7.7 Basic Communications Theory Training ______________________________________________________ 26 7.8 Canadian Simulated Emergency Test (CANSET) _______________________________________________ 28 7.9 Field Day Training _______________________________________________________________________ 29 7.10 RAC EC Training and Certification _________________________________________________________ 29 7.12 Summary ______________________________________________________________________________ 29 8 - LIAISON WITH SERVED AGENCIES _______________________________________________________ 30 8.1 Introduction _____________________________________________________________________________ 30 8.2 RAC Agreements and You__________________________________________________________________ 30 8.3 RACES , SKYWARN, FEMA and NVOAD____________________________________________________ 30 8.4 Canadian Red Cross _______________________________________________________________________ 30 8.5 Salvation Army and Other Relief Agencies _____________________________________________________ 30 8.6 Local Hospitals __________________________________________________________________________ 31 8.7 Lateral Communications ___________________________________________________________________ 31 8.8 Environment Canada CANWARN ___________________________________________________________ 31 8.9 Search and Rescue Agencies ________________________________________________________________ 32 8.10 Selling the Agencies on ARES _____________________________________________________________ 32 8.11 Achieving Effective Liaison _______________________________________________________________
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