North Port Fire Rescue October 2013 Monthly Report
b. Fire: Personnel expenses are at 8%, Operations are slightly higher at 10.8% due to encumbrances that are issued for annual purchase orders for products and services. We have no Capital expenses at this time.
3. Grants:
a. We are waiting on several closeout letters on grants. Most of these have been slowed because of the sequestration and federal shut down.
b. The big news is the that FEMA Assistance to Firefighters Grant program period that was due to open in April was finally announced and will open in November. We have three proposed grants to submit for this cycle.
4. Emergency Calls:
a. October, with 506 emergency calls, was a big jump in call volume over the month of September at nearly 15%. However, compared to October of 2012 we were up only slightly at 2%. This is the beginning of our seasonal shift in call volume.
5. Special Events:
a. Staff participated in numerous school fall festivals, a fire safety event at Home Depot, lectured for Government Week in schools, helped with the High School Homecoming, served lunch at the schools during School Lunch Week, and several other activities.
b. North Port Fire Rescue members also competed in the annual Morton’s Firefighter Chili Cook-off taking first place in the Judges Choice and the Peoples’ Choice.
6. Training:
a. Fire Training this month included a study of response to hybrid vehicle fires and crashes as well as several practical sessions on basic firefighting practices.
b. EMS Training was focused on Pediatric patient care and the practical skill was Intraosseous Infusion (IV infusion directly into the bone marrow). North Port Fire Rescue October 2013 Monthly Report
7. Emergency Management/ Logistics:
a. Logistics has embraced our initiative to move to a paper reduced department by creating computer based daily vehicle inventory check forms. These forms report to software that can track the changes to the inventory so we can better account for our equipment and supplies.
8. Fire Life Safety Prevention:
a. October is Fire Prevention Month and as always was extremely busy. Staff taught safety programs in the schools to over 1,500 children as well as teaching fire extinguisher class to CERT and some businesses.
b. Fire Inspections of schools took place this month, consisting of 70 buildings. Additionally 20 business annual inspections and 22 re-inspections were conducted. These inspections resulted in 192 code violations being cited for correction.
North Port Fire Rescue October 2013 Monthly Report
PROGRAMS/ISSUES UPDATES
Emergency Operations
1. As the Fall season has started the ground moisture has already begun to dry out and lower. This leads to the late winter and early spring Fire season.
2. We are currently advertising for a vacant FF/PM position. We anticipate filling that position through the holiday season.
3. Negotiations for a new Collective Bargaining Agreement with the IAFF 2546 continue. A meeting is scheduled for the beginning of November as both sides continue to negotiate their position.
4. The Halloween event at City Hall was an extreme success. Special thanks to our Fire Marshal and Life Safety Inspectors who kept everyone safe as almost three thousand people went through City Hall in three hours.
North Port Fire Rescue October 2013 Monthly Report
PROGRAMS/ISSUES UPDATES
Emergency Management Division
1. Grants
a. FY2010 FEMA Assistance to Firefighters’ Grant (AFG) – The final programmatic narrative and expenditure data has been submitted in the close-out report. We are waiting for their review and close-out letter.
b. FY2012 Florida Bureau of Emergency Medical Services County Grant -The final request for reimbursement has been received. Close-out letter from the County should be sent in November.
c. FY2013 FEMA Assistance to Firefighters’ Grant (AFG) – The FY2013 AFG application period will open early November. We are planning to submit a regional application for self-contained breathing apparatus and a local application for traffic pre-emption devices and a firefighter wellness program.
d. FY2013 Florida Bureau of Emergency Medical Services County Grant – The new cycle for the County pass-through grant will begin by the beginning of the new calendar year. We have provided Sarasota County Fire Department our EMS incident responses for them to determine a distribution among the eligible agencies within the County. This funding is used for the procurement of items which would enhance our EMS training or operations.
2. Logistics
a. Personnel are using the new truck check sheets in Acrobat format for completion electronically. Daily check sheets for the ambulances have been created in OperativeIQ (our EMS inventory system) and a training presentation prepared. Training on that system will be conducted in November. Implementation of both systems will lead us to the goal of a paper-reduced work environment.
North Port Fire Rescue October 2013 Monthly Report
PROGRAMS/ISSUES UPDATES Emergency Management Division – continued
3. Emergency Management
a. All Disaster Role Registration updates have been received. An analysis to identify Incident Command System training needs has been completed. Meetings with department directors will be scheduled in early November. For those individuals who need ICS-300 and 400, Sarasota County Emergency Management is sponsoring classes in December and February (respectively).
b. On October 14th, City Commission adopted the Comprehensive Emergency Management Plan as the formal guide for the City of North Port’s Emergency Management Activities. The CEMP addresses all four phases of emergency management: mitigation, preparedness, response, and recovery. The City of North Port CEMP also describes how resources from local, State, Federal and other sources will be coordinated to supplement City resources for disaster response. In accordance with State standards, the City’s Comprehensive Emergency Management Plan (CEMP) was updated in 2012. Staff has researched the Statutory and Administrative requirements for adoption. To be consistent with the Florida Administrative Code, the CEMP was reviewed and approved by our County’s emergency management. Late last year the CEMP was submitted to Sarasota County Emergency Management for review. Comments received were incorporated into the draft document. Florida Statutes then requires adoption by resolution of the governing body of the jurisdiction. The document will be in-place for four years then reviewed and updated. The Plan will be distributed to City offices, the Red Cross, County emergency management and the North Port Library.
North Port Fire Rescue October 2013 Monthly Report
FINANCIAL OVERVIEW
1. EMS
a. Revenues: Minimum revenues have been received for October due to the first posting of revenues for EMS transports (ambulance billing) normally comes in the second week of the month and will reflect in November’s report.
b. Expenses: Personnel expenses are at 7.8%, Operations are slightly higher at 9.8% due to encumbrances that are issued for annual purchaser orders for products and services. We have no Capital expenses at this time.
2. Fire Rescue District
a. Revenues: Minimum revenues have been received for October; however as the Assessment notices get mailed from the Tax Collector’s Office we should see increased revenues over the next few months as citizens receive a discount for early payment.
b. Expenses: Personnel expenses are at 8%, Operations are slightly higher at 10.8% due to encumbrances that are issued for annual purchase orders for products and services. We have no Capital expenses at this time.
3. Impact Fees
a. Revenue: Residential fees are at 13% collected for October. The H.T.E. report only reflects 11% due to the miss posting of permit # 13-998 in the amount of $206.55 which Finance is making the correction. Commercial is slightly higher at 21% collected which is a great start to the year.
North Port Fire Rescue October 2013 Monthly Report
ACTIVITY REPORTS
Emergency Operations
1. We responded to a total of 506 incidents during the month of October 2013.
2. Alarm Stats are listed by National Fire Protection Association category. The report is provided and run through National Fire Incident Reporting System (NFiRS).
3. October emergency alarm responses (506) have increased 1.81% over the same reporting period for 2012 (October 2012- 497 Alarms).
4. October emergency alarm responses (506) have increased approximately 14.74% from last month’s total alarms (September- 441 Alarms).
5. Station 82 was the busiest station this month with 38.53% of the emergency alarm responses in the District. Station 81 was the second busiest house with 23.51% of the calls and Station 84 was third with 23.32% of the calls.
6. The following graphs below illustrate the above statements and show types of alarms by percentage for a specific reporting period and then, they also show the actual value for the types of alarms indicating to how many of each type of incident we responded. That information is reflected for this month as well as last month for reference.
Monthly Alarms
Haz. Svc Good False Responded to Fire Explosion EMS Cond. Call Intent Alarm Special Weather Total October 2012 9 0 403 6 26 24 29 0 0 497 October 2013 7 0 391 4 40 29 35 0 0 506 September 2013 6 0 355 10 30 25 14 0 1 441
North Port Fire Rescue October 2013 Monthly Report
ACTIVITY REPORTS Emergency Operations - continued
Monthly Alarms
North Port Fire Rescue October 2013 Monthly Report
ACTIVITY REPORTS Emergency Operations – continued
7. The graphs below illustrate the number of monthly alarms by station.
Monthly Alarms by Station
Al arms Station 81 82 83 84 85 26 Total August, 2013 129 161 20 111 49 1 471 September, 2013 93 159 19 119 50 1 441 October, 2013 119 195 24 118 50 0 506
North Port Fire Rescue October 2013 Monthly Report
ACTIVITY REPORTS Emergency Operations – continued
8. The graph below illustrates the year to date monthly alarms by station.
Year to Date Monthly Alarms by Station
Al arms Station 81 82 83 84 85 26 Total January, 2013 113 195 29 111 69 1 518 February, 2013 81 192 31 114 68 1 487 March, 2013 113 250 55 135 72 2 627 April, 2013 99 211 42 109 43 0 504 May, 2013 89 213 36 117 61 0 516 June, 2013 84 196 25 119 66 1 491 July, 2013 95 173 22 102 65 0 457 August, 2013 129 161 20 111 49 1 471 September, 2013 93 159 19 119 50 1 441 October, 2013 119 195 24 118 50 0 506 November, 2013 0 December, 2013 0 Total s 1015 1945 303 1155 593 7 5018 Percent of Total 20.23% 38.76% 6.04% 23.02% 11.82% 0.14% 100.00%
North Port Fire Rescue October 2013 Monthly Report
ACTIVITY REPORTS
Fire Marshal – Fire Prevention
1. During the month of October, 2013, Fire Prevention Division personnel reviewed and commented on five projects in the site & development review phases. We participated in one Staff Development Review Committee meeting where we reviewed two proposed projects. We also reviewed twelve special event permit applications.
2. Construction plans reviewed included nine building or remodel projects, three fire sprinkler systems, one fire alarm, one underground fire line and three pre-engineered fire suppression systems.
3. Among the construction inspections that Fire Prevention Division personnel performed this month there were six fire sprinkler systems, seven fire alarm systems, 15 building inspections, one LP tank and two underground fire mains. We also conducted nine Certificate of Occupancy inspections.
4. Fire Prevention Division personnel performed 20 annual inspections and 22 re-inspections of existing businesses/ buildings. Annual public school inspections continued this month. Five schools were inspected, consisting of 71 buildings.
5. Fire Prevention Division personnel recorded 192 new violations and found 44 corrected violations.
6. There were 35 resident requests to check smoke detectors in October. Within that number, Fire Rescue personnel checked 164 smoke detectors and replaced 157 batteries. There was one new smoke detector installed this month.
7. Fire Rescue personnel inspected and supervised a homecoming bon fire at North Port High School.
8. Fire Prevention personnel gave fire and life safety talks to Post Office employees at both the Tamiami Trail and City Hall Blvd locations.
North Port Fire Rescue October 2013 Monthly Report
ACTIVITY REPORTS Fire Marshal – Fire Prevention - continued
9. Fire Rescue personnel observed and participated in a fire drill at the Sarasota County Health Department building on Outreach Way.
10. Fire Prevention personnel conducted fire extinguisher training for a CERT class comprised of Island Walk residents.
11. Fire Rescue personnel participated in a fire safety workshop at Home Depot for kids and adults to learn about fire safety in the home.
12. In conjunction with National Fire Prevention week, Fire Rescue personnel visited all of the first grade classes in North Port’s elementary schools during the month of October. Among the messages delivered are the dangers of playing with fire, learn two ways out of every room, stay low under the smoke, when to dial 9-1-1 and for what, and not to be afraid of firefighters in their gear. This program reached approximately 1500 students. We also visited five pre-schools, where we delivered a similar message to approximately 200 more children.
13. Fire Rescue personnel participated in City Government Week by presenting information to fifth-graders at Cranberry and Atwater Elementary Schools on what it takes to be a firefighter and a typical day in the life of a firefighter. We also discussed the role of North Port Fire Rescue in the community and how it interacts with other city departments to protect and better the lives of our citizens.
14. Fire Prevention staff worked as safety officers at “Trick-or-Treat at City Hall”.
15. Fire Prevention personnel attended a pre-construction meeting for the widening of Interstate 75 between River Road and Sumter Blvd from four lanes to six.
16. Fire Rescue personnel attended a pre-construction meeting for the new Dollar General store on Tamiami Trail at Grobe Street and a pre-construction meeting for the new Buffalo Wild Wings at Coco Plum Village Shops. North Port Fire Rescue October 2013 Monthly Report
ACTIVITY REPORTS Fire Marshal – Fire Prevention - continued
17. The Fire Rescue Public Information Officer (PIO) sent out three press releases and conducted one interview this month. The press release subjects included Breast Cancer Awareness and “T” shirt sales, Halloween Safety and North Port Fire Rescue winning the 14th annual Morton’s Chili Cook-off. The interview was with the North Port Sun regarding a one acre brush fire on October 31st.
18. New employee Ramon Cestero continued taking classes in October to become a state certified Fire Safety Inspector. State Statute requires five 40 hour classes and the passing of a state exam for certification. Ramon has now completed four of the classes. When not in school, Ramon is receiving on-the-job training with Fire Marshal Frantz and Fire & Life Safety Officer Durham.
North Port Fire Rescue October 2013 Monthly Report
ACTIVITY REPORTS
Training / Safety Division
1. Fire Training Completed During October 2013
a. Classroom & Practical Skills Fire Training
i. SCBA Familiarization Review and Practical Skills Evaluations: Line personnel completed refresher training on the safe and correct use of department issued SCBA. SCBA are used when operating in an environment that does not have safe air to breathe. This review included discussion and completion of practical skills evaluations using an SCBA Firefighter Qualification Checklist Form. ii. Fire Ground Training and Skills Evaluations: Station personnel under the supervision of the station officer reviewed fire ground techniques. Some of these activities included hydrant connections, water supply operations and use of hose streams.
b. Computer Based Fire Training
i. Motor Vehicle Incident Investigation for Supervisors: This course provided techniques and procedures to assist the supervisor with the investigation of a work related motor vehicle crash. ii. First Responder Hybrid Vehicle Incidents: This course reviewed hybrid vehicle systems and reviewed techniques used when working around a hybrid vehicle involved in a motor vehicle crash.
2. EMS Training Completed During October 2013
a. Classroom & Practical Skills EMS Training
i. EZ-IO Intraosseous Infusion System Review: Personnel reviewed use of EZ-IO equipment to ensure safe and efficient when used on the unstable patient. This equipment is used when normal IV access cannot be established and provides rapid, smooth entry of a needle into the patient’s bone creating an immediate conduit for administration of medications or fluids. ii. EMS Protocol, Policy & Procedure Review – Personnel review this material on a monthly basic to ensure they will know and understand when needed on an emergency scene. North Port Fire Rescue October 2013 Monthly Report
ACTIVITY REPORTS Training / Safety Division – Classroom & Practical Skills EMS Training - continued
b. Computer Based EMS Training
i. EMS Pediatric Assessment: Course material provided refresher training on the assessment a child or infant. ii. EMS Pediatric Emergencies Basic: This course reviewed non-life threatening emergencies and treatments of a child or infant. iii. EMS Pediatric Emergencies Advanced: Course material reviewed the use of advanced life support skills for the treatment of an unstable child or infant.
3. October 2013 Total Fire / EMS Training Hours
a. Fire Training Hours
i. Total hours of Fire Training: 2128 ii. Average hours of Fire Training per person: 27
b. EMS Training Hours
i. Total hours of EMS Training: 502 ii. Average hours of EMS Training per person: 6
c. Total recorded training hours for October 2013: 2630
North Port Fire Rescue October 2013 Monthly Report
ACTIVITY REPORTS Training / Safety Division – continued
4. North Port Fire Rescue Patient Transport Totals for October 2012 & October 2013 North Port Fire Rescue Ambulance Transport Statistics October 2012 & 2013 Destination Hospital 2012 2013 Sarasota Memorial Hospital - North Port 182 181 Fawcett Memorial Hospital 48 36 Peace River Regional Medical Center 29 35 Englewood Community Hospital 5 6 Venice Regional Medical Center 28 28 Charlotte Regional Medical Center 1 0 Sarasota Memorial Hospital - Sarasota 1 4 Tampa General Hospital 0 0 Lee Memorial Hospital 0 1 Bayfront Medical Center 0 0 All Children’s Hospital 0 0 Doctors Hospital 0 0 Blake Medical Center 2 2 Totals 296 293
North Port Fire Rescue October 2013 Monthly Report
UPCOMING AGENDA ITEMS
1. Nothing scheduled at this time.