Public Report Abc Cabinet Member Report

Public report abc Cabinet Member Report

20 February 2014

Name of Cabinet Member: Cabinet Member (Housing and Heritage) - Councillor Ruane

Director Approving Submission of the report: Executive Director, Place

Ward(s) affected: All

Title: Revisions to the City Council's Collections Development Policy for the City's Museums.

Is this a key decision? No

Executive Summary:

To approve revisions to the City Council's Collections Development Policy for the City's Museums initially approved by Cabinet on 18 October 2007.

The Collections Development Policy sets out the principles that provide the Council and the workforce of the City’s Museums with a framework for the responsible and ethical acquisition and disposal of collections. It provides clear procedures and decision-making processes common to accredited museums. Implementation of the policy enables museums to demonstrate the public benefit in their approach to collections development. It provides a basis for open and transparent decision-making and an informed dialogue between governing bodies, donors, funding bodies and other stakeholders.

Recommendations:

The Cabinet Member (Housing and Heritage) is recommended to:

1. Approve the revised Collections Development Policy for the City's Museums be adopted by the City Council to ensure Culture Coventry maintains Museums Accreditation.

2. Agree that the scope of the current documentation is extended to incorporate all Council Heritage Assets by November 2014.

List of Appendices included:

Coventry City Council’s Collections Development Policy 2014 – 2019.

Other useful papers:

Cabinet Member Report (Culture, Leisure and Libraries) - Acquisition and Disposal Policy for Museum, Archives and Local History Collections (18 th October 2007)

Cabinet Member Report (Culture, Leisure and Libraries) - Revisions to City Council's Acquisitions and Disposal Policy for the City's Museums (16 th October 2008)

Has it been or will it be considered by Scrutiny? No

Has it been or will it be considered by any other Council Committee, Advisory Panel or other body? No

Will this report go to Council? No

Report Title:

Revisions to the City Council's Collections Development Policy for the City's Museums.

1. Context (or background)

1.1 The historical nature of an organisation such as Coventry City Council means that, over time, it has actively sought to collect or has accumulated various artefacts. For the financial year ending 31 March 2013, such artefact’s (referred to as ‘heritage assets’ within the Council’s annual accounts) were valued at approximately £30 million. This valuation figure refers to all such assets with an individual value at, or in excess of, £20,000. The various types of assets include: • Vehicles • Textiles • Visual arts • Civic regalia. Whilst some of these artefacts are on display within Council operated buildings, a significant number are on loan (principally to Culture Coventry, in buildings such as the Coventry Transport Museum and the Herbert Art Gallery and Museum).

1.2 It is a requirement of Arts Council England’s scheme for granting Accredited Status to museums that the local authority has an Acquisitions and Disposal Policy for its collections. Accreditation is a nationally recognised standard for Museums

1.3 As part of the review of Accreditation, the acquisition and disposal policy, required by the Accreditation Standard (2004), has been amended to become a collections development policy.

1.4 The Appendix to this report consists of the revised overarching policy for the City's collections, together with three appendices which describe the collections and the policies that relate to them in more detail: (1) the museum collections held by the Herbert Art Gallery and Museum, the Priory Visitor Centre and the Lunt Roman Fort; (2) the museum and archive collections held by the Coventry Transport Museum; and (3) the archive and local history collections currently held in the City Archives and the Local Studies Library which, is now held in the Coventry History Centre.

1.5 The Collections Policy sets out the principles that will provide the governing bodies (including the City Council) and the workforce of the City’s museums with a framework for responsible and ethical acquisition and disposal of collections. It provides clear procedures and decision-making processes common to accredited museums. Implementing the policy will enable the City’s museums to demonstrate the public benefit in their approach to collections development. It provides a basis for open and transparent decision-making and an informed dialogue between governing bodies, donors, funding bodies and other stakeholders.

In addition to the City Council’s collections held in trust, this policy applies to material which the museums own and have accessioned into the collection or intend to own and accession into the collection.

The acquisition, management and disposal of collections will be guided by:

o a museum’s constitution and statement of purpose o the legal basis on which the collections are held o the public benefit derived from the effective use and management of the collections o an assessment of the needs of the museum’s collections o the collections held by other museums and organisations collecting in the same or related geographic areas or subject fields

1.6 There are exemptions to the Coventry City Council collections that are not covered by the collections development policy. The paintings and objects specifically acquired for St. Mary’s Guildhall and currently on display in that building, and gifts acquired by the Lord Mayor’s office on behalf of the City of Coventry and displayed or stored in The Council House are not included. It should be noted, however, that loans from The Herbert Art Gallery and Museum to The Council House are covered by the policy.

1.7 The operation of this Policy is monitored by the Service Manager Sports and Arts in the City Council, who will under the terms of the policy receive a monthly report from the Culture Coventry on proposed acquisitions and disposals to/from the City Council's collections and who attends quarterly strategic meetings with Culture Coventry at which a report on acquisitions/disposals is to be tabled.

1.8 The suggested amendments to the Collections Development Policy were signed off by the Culture Coventry Board Members in December 2013.

2 Proposal and Other Options to be Considered

2.1 Arts Council England has requested that the new policy be adopted as quickly as possible, as accreditation for both the Herbert Art Gallery and Museum and Coventry Transport Museum was deferred for six months, to allow for the successful transition of the two Trusts to Culture Coventry.

2.2 When compared with the previous Council’s Acquisition and Disposal Policy, while there are presentational changes in the new Collections Development Policy, the approach and strategic focus of this new policy has not changed. Changes made in the new Collections Development Policy mainly relate to sections two and three and Appendix 3 (Visual Arts Section). The amended Collections and Development Policy is Appendix 1 to this report.

2.3 The strategic focus of the policy remains unchanged as the Council continues to adopt recommended practice in this area, based upon a template collections development policy produced by Arts Council England. The Council’s interpretation of the guidance developed by Arts Council England is that their template policy must be adopted by organisations in order to achieve/maintain museum accreditation status. The key extract from the guidance that informs this view is detailed below:

2.4 “All museums participating in the scheme or applying for the first time must provide an approved and in date collections development policy (or acquisition and disposal policy), based on the template policy, including all relevant clauses, or appropriate or legally required equivalents, for example, as directed by an Act of Parliament. Any changes to the template clauses must not reduce the requirement ”.

2.5 As such, the Council has little freedom in determining the focus of its own policy, without facing the possibility of Coventry’s museums losing their accreditation status, as well as the associated operational, financial and reputational risks that this could create. This limited flexibility is primarily demonstrated in the areas of acquisition and disposal procedures

covered in Sections 8 and 12 of the policy at Appendix 1, which is intended to provide a framework for responsible and ethical acquisition and disposal of collections.

3. Results of consultation undertaken

The Acquisitions and Disposal Policy approved in 2007 was subject to wide consultation. The minor changes to the collections development policy have only been subject to consultation with Arts Council England, the Culture Coventry Board and senior representatives of the museums workforce in the City.

4. Timetable for implementing this decision

The Collections Development Policy will be implemented with immediate effect if the recommendations are approved by Cabinet Member.

5. Comments from the Executive Director, Resources

5.1 Financial implications

In order to achieve the Arts Council Accreditation standard, the Council’s current policy for acquisition and disposal of museum heritage assets, approved in 2007, requires that any monies received by the City Council from the disposal of items will be applied for the benefit of the collections. This means that the proceeds of any sale, irrespective of value, will be ring-fenced so it can be demonstrated that it has been spent in a manner compatible with the requirements of the Accreditation standard.

Total value of all heritage included in the 2012/13 statement of accounts was £30m. The top 20 valued items at each of the museums has an estimated value of £13m. Any decision to dispose of any of these assets would require the disposal proceeds to be re-invested in the collection.

It is possible that any change in policy which no longer approves the re-investment of heritage asset disposal proceeds into the collection, could put the Arts Council accreditation at risk. In addition to the operational dis-benefits detailed in the report, this could also result in the ineligibility to bid for Arts Council and/or HLF funding and put current grant funding at risk of clawback.

Accounting standards for Local Authorities require the City Council to disclose the policy for the acquisition, preservation, management and disposal of heritage assets (assets that are intended to be preserved in trust for future generations because of their cultural, environmental or historical associations) in its annual financial statements. This shall include a description of the records maintained by the authority of its collection of heritage assets and information on the extent to which access to the assets is permitted. The authority’s annual statement of accounts therefore cross-references to this Policy. The City Council has an established procedure with the Sports and Arts Team to co-ordinate the provision of financial information relating to the valuation, acquisition/donation and disposal of heritage assets. This information is required to ensure heritage assets are appropriately recorded in the authority’s asset register and financial statements.

5.2 Legal implications

No legal implications.

6. Other implications

None

6.1 How will this contribute to achievement of the Council's key objectives / corporate priorities (corporate plan/scorecard) / organisational blueprint / Local Area Agreement (or Coventry Sustainable Community Strategy)?

The recommended proposals will contribute to the Council’s core aims to:

• Make Coventry an attractive and enjoyable place to be – by maintaining access to the City’s public art and heritage collections for the benefit of Coventry residents and visitors. • Encouraging a creative, active and vibrant city – by continuing to facilitate access to, and presentation of, the Museum’s collections, expertise and services in line with national guidance and accreditation standards. • Developing a more equal City with cohesive communities and neighbourhoods – educational and cultural experiences and events are widely recognised to positively bring communities together and to contribute to developing and defining a sense of place. Maintaining access to the educational and cultural offers currently provided through the collections helps to secure the positive benefits to communities presented by the uniqueness of the City’s heritage and cultural offer.

6.2 How is risk being managed?

The key risk associated with this policy is the need for prompt approval, thereby ensuring avoidance of the possibility of both the Herbert Art Gallery and Museum and Coventry Transport Museum losing their museums accreditation status on such grounds. This could result the operational, financial and reputational risks detailed below both to the museums and the Council.

• Claw Back of HLF/ERDF/DCMS/EH capital funding - potential impact £17.2m. Culture Coventry is currently investing circa £8.5m of external capital grants in the Coventry Transport Museum extension scheme, and the City could risk a further £8.7m of grant claw back from the development of the Herbert Art Gallery and Museum development. • Loss of Arts Council England/Heritage Lottery Fund revenue funding – potential impact £1.85m. Culture Coventry has currently applied for ACE funding, the award of which could become ineligible without accreditation. A further £1.48m of grant applications are also currently planned by the Trust between now and May 2014. • Loss of external acquisition funding – Culture Coventry would become ineligible to apply for acquisition funding from the following (who have regularly supported the City’s museums in the past): Victoria and Albert Museum Purchase Grant Fund: Contemporary Art Society; Art Fund; Henry Moore Foundation, and; the PRISM Fund. • Loss of effective care and collection promotions funding – Culture Coventry would also become ineligible to apply to the Museums Association Effective

Collections Fund and the Esmée Fairbairn Collections fund for Collection development, care and promotion. • Loss of Museums Association membership – this could incur negative national coverage and potentially a perceived undermining of professional reputation, which could result in: - The withdrawal of national museums from loan agreements (agreed or planned) with the City’s museums. - Limiting of the City’s temporary/touring offer (due to the potential withdrawal of national partners from such loan agreements). - Impact on visitor numbers and secondary spend, due to a reduction in the standard and profile of Culture Coventry’s temporary exhibition programme. This could also then trigger claw back from both the Herbert development (which has visitor footfall threshold targets linked to grant claw back) and current Transport Museum developments.

Other risks associated with the operation of this policy will be managed by Council Officers in conjunction with Culture Coventry, with oversight provided through Arts Council England.

6.3 What is the impact on the organisation?

None

6.4 Equalities / EIA

As the recommendations do not represent any material change in policy, but support continued access to the art and heritage collections held by the City’s museums, there are no equalities considerations arising from the recommendations.

6.5 Implications for (or impact on) the environment

None

6.6 Implications for partner organisations?

The City Council's collections are managed by Culture Coventry via the Collections Management Agreement between the City Council and the Trust dated 1 April 2008. The collections development policy, particularly in so far as it relates to these collections, has been developed in consultation with the Chief Executive and curatorial staff employed by the Trust. Arts Council England requires the Trust to adopt the City Council's Policy as a condition of Accreditation.

Report author(s):

Name and job title: Stephen Wiles Development Manager – Facilities and Contracts

Directorate: Place

Tel and email contact: 024 7683 1175 [email protected]

Enquiries should be directed to the above person.

Contributor/approver Title Directorate or Date doc Date response name organisation sent out received or approved Contributors: Ed Compton Capital Team Resources 16/12/2013 20.12.13

David Nuttall Service Manager – Place 16/12/2013 19.12.13 Sports and Arts Stephen Mangan Audit & Risk Resources 16/12/2013 18.12.13 Manager Helen Williamson Lead Accountant Resources 16/12/2013 20.12.13

David Cockcroft Assistant Director Place 16/12/2013 20.12.13 – City Centre and Development Services Ian Brindley Lead Account – Resources 16/12/2013 20.12.13 Resources Gurdip Paddan Governance Resources 12/02/2014 12/02/2014 Services Officer Names of approvers for submission: (officers and members) Finance: Phil Helm Finance Manager Place 16/12/2013 03.02.14

Legal: Christine Goodwin Senior Lawyer Resources 16/12/2013 03.02.14

Director: Martin Yardley Assistant Director Place 20.12.2013 23.12.14 - Property Asset Management Members: Cabinet Member 24.12.13 12.02.14 Councillor Ed Ruane (Housing and Heritage)

This report is published on the council's website: www.coventry.gov.uk/meetings

Appendix One

Coventry City Council Collections Development Policy for Museum, Archives and Local History collections

CCC_Collections_Development_Policy_2014-19 Purpose Originated Checked Authorised Version Date Description (name ) (name) (name) 1.0 Submitted to lead CK authority 23/01/13

2.0 Submitted to lead 12/12/13 CK authority 3.0 Reviewed and finalised 20/12/13 SW DN by Lead Authority

1. Scope This policy applies to museum, archive and local history collections held at Coventry History Centre (within the Herbert Art Gallery & Museum), Coventry Transport Museum, the Herbert Art Gallery and Museum, Lunt Roman Fort and Priory Visitor Centre. Name of museums: Coventry Transport Museum, the Herbert Art Gallery and Museum, Lunt Roman Fort and Priory Visitor Centre. Name of governing body: Coventry City Council in Collections Management Agreement with Culture Coventry. Date on which this policy was approved by governing body: Date at which this policy is due for review: January 2019

2. Museums' statement of purpose To be recognised as dynamic and innovative museums that give our visitors a fresh perspective on the story of Coventry, and create ambassadors on a local, national and international level.

In order to fulfil our mission we will embrace the following objectives:

• To proudly portray the story of Coventry locally, nationally and internationally, so that visitors to the City gain a full appreciation of how Coventry’s innovative spirit echoes throughout history, and continues to influence the world in which we live. • Care for and display the City’s collections in engaging ways that inspire visitors to further connect with Coventry’s rich history and its ambitions for the future. • Ensure opportunities for learning are woven into the fabric of everything we do. • Staff, stakeholders, investors, visitors, volunteers and the local community are given every opportunity to contribute to the life of the Museums, and their future success. • Create opportunities for economic growth and maximising funding opportunities, so the Museums are financially sustainable and contribute to the regeneration of the City. • To be acknowledged by our peers as dynamic organisations, that seize opportunities with an entrepreneurial spirit, and actively contribute to the development of the museum sector.

3. The Current Collections a. Collections are a tangible link between the past, present and future. Museums, archives and local history centres balance the interests of different generations by safeguarding collections and making sure that these collections are well managed and sustainable. The key purpose of the Coventry City Council Collection is to help the people of Coventry to explore and celebrate the creativity and cultural heritage of all its communities. b. Museum Collections The City Council recognises through Culture Coventry (‘the Trust’) its responsibility in acquiring additions to the collections, to ensure that care of collections, documentation arrangements and use of collections will meet the requirements of the Arts Council England (ACE) Accreditation Standard. Where archives are held in a museum collection, the City Council will ensure that the Trust abides by guidelines laid out in: A Code of Practice on Archives for Museums and Galleries in the United Kingdom (3 rd ed. 2002, published by The Standing Conference on Archives and Museums). c. Archive Collections The City Council through Culture Coventry recognises its responsibility, in acquiring additions to its archive collections, to ensure that care of collections, documentation arrangements and use of

collections will meet the requirements of British Standard 5454, the Public Records Acts 1958 and 1967, the Manorial and Tithe Documents Rules and the Parochial Registers and Record Measures. The City Council also recognises through the Trust its statutory responsibilities in relation to archives which are derived from the Public Records Acts 1958 and 1967, the Local Government (Records) Act 1962, the Public Libraries and Museums Act 1964, and the Local Government Act 1972. The City Council through the Trust is obliged under the Local Government Act 1972 'to make proper arrangements with respect to any documents which belong to or are in the custody of the Council or any of its officers'. d. Local History Collections The City Council through the Trust recognises its responsibility, in acquiring additions to its collections, to ensure that care of collections, documentation arrangements and use of collections will meet CILIP Local Studies Group guidelines laid out in Local Studies Libraries: Library Association guidelines for local studies provision in public libraries 2nd ed. (Facet Publishing, 2002).

An overview of the current collections, themes and priorities for future collecting and themes and priorities for rationalisation and disposal are detailed in the following appendices: • Appendix 1: Coventry History Centre • Appendix 2: Coventry Transport Museum • Appendix 3: The Herbert Art Gallery and Museum, Priory Visitor Centre and Lunt Roman Fort

4. Limitations on collecting Coventry City Council ensures that Culture Coventry recognises their responsibility, in acquiring additions to the Coventry City Council collections, to ensure that care of collections, documentation arrangements and use of collections will meet the requirements of the Accreditation Standard. They will ensure Culture Coventry takes into account limitations on collecting imposed by such factors as staffing, storage and care of collection arrangements.

5. Collecting policies of other museums and archives The museums will take into account of the collecting policies of other museums and other organisations collecting in the same or related areas or subject fields. They will consult with these organisations where conflicts of interest may rise or to define areas of specialism, in order to avoid unnecessary duplication and waste of resources. Special reference is made to the following museums:

• Brooklands Museum, Weybridge, Surrey • Coventry Police Museum • Glasgow Transport Museum • Haynes Motor Museum, Sparkford, Somerset • Heritage Motor Centre, Gaydon • Jaguar Heritage Trust, Coventry • Lakeland Motor Museum, Cark in Cartmel, Lake District • Leamington Spa Art Gallery and Museum • Mead Art Gallery, University of Warwick • Midland Air Museum

• National Motor Museum, Beaulieu • National Motorcycle Museum, Birmingham • Nuneaton Museum and Art Gallery • Rugby Museum and Art Gallery • Warwickshire Museum Service These organisations in turn will be made aware of this policy.

For The History Centre collections, particular reference will be made to the collecting areas of the following institutions: • Warwickshire County Record Office • The Modern Records Centre at the University of Warwick • The Shakespeare Birthplace Trust These organisations in turn will be made aware of this policy.

6. Policy review procedure The collections development policy will be published and reviewed from time to time, at least once every five years. The date when the policy is next due for review is noted above. Under Coventry City Council's Constitution, significant changes to the content of this policy can only be agreed by a formal decision of Cabinet. Less significant amendments may be made, however, with the signed agreement of the Service Manager for Sports and Arts in consultation with the appropriate Cabinet Member (CCC Constitution, section 3.8).

Arts Council England will be notified of any changes to the collections development policy, and the implications of any such changes for the future of existing collections.

7. Acquisitions not covered by the policy Coventry City Council will ensure that Culture Coventry only make acquisitions outside the current stated policy in very exceptional circumstances and then only after proper consultation by the governing body of the museum itself, having regard to the interests of other museums.

8. Acquisition procedures a. Coventry City Council will ensure that Culture Coventry will exercise due diligence and make every effort not to acquire, whether by purchase, gift, bequest or exchange, any object or specimen unless the governing body or responsible officer is satisfied that the museums can acquire a valid title to the item in question. b. In particular, the Council will ensure that the Trust will not acquire any object, specimen or archive unless it is satisfied that the object, specimen or archive has not been acquired in, or exported from, its country of origin (or any intermediate country in which it may have been legally owned) in violation of that country’s laws. (For the purposes of this paragraph `country of origin’ includes the United Kingdom). c. In accordance with the provisions of the UNESCO 1970 Convention on the Means of Prohibiting and Preventing the Illicit Import, Export and Transfer of Ownership of Cultural Property, which the UK ratified with effect from November 1, 2002, and the Dealing in Cultural

Objects (Offences) Act 2003, the City Council will ensure that the Trust will reject any items that have been illicitly traded. The Trust will be guided by the national guidance on the responsible acquisition of cultural property issued by the Department for Culture, Media and Sport in 2005. d. So far as biological and geological material is concerned, the Council will ensure that the Trust will not acquire by any direct or indirect means any specimen that has been collected, sold or otherwise transferred in contravention of any national or international wildlife protection or natural history conservation law or treaty of the United Kingdom or any other country, except with the express consent of an appropriate outside authority. e. Coventry City Council will ensure that the Trust will not acquire archaeological antiquities (including excavated ceramics) in any case where the museums have any suspicion that the circumstances of their recovery involved a failure to follow the appropriate legal procedures. In England, Northern Ireland and Wales the procedures include reporting finds to the landowner or occupier of the land and to the proper authorities in the case of possible treasure as defined by the Treasure Act 1996. f. Any exceptions to the above clauses 8a , 8b , 8c , or 8e will only be because the museums are either. • Acting as an externally approved repository of last resort for material of local (UK) origin; or • Acquiring an item of minor importance that lacks secure ownership history but in the best judgement of experts in the field concerned has not been illicitly traded; or • Acting with the permission of authorities with the requisite jurisdiction in the country of origin; or • In possession of reliable documentary evidence that the item was exported from its country of origin before 1970. In these cases the Council will ensure that the Trust be open and transparent in the way they make decisions and will act only with the express consent of an appropriate outside authority. g. If the museums hold or intend to acquire human remains from any period, Coventry City Council will ensure they follow the procedures in the "Guidance for care of human remains in museums" issued by DCMS in 2005.

9. Spoliation Coventry City Council will ensure the Trust use the statement of principles ‘Spoliation of Works of Art during the Nazi, Holocaust and World War II period’, issued for non-national museums in 1999 by the then Museums and Galleries Commission.

10. Repatriation and Restitution of objects and human remains The Trust, acting on the advice of the museums' professional staff, may take a decision to return human remains (unless covered by the "Guidance for the care of human remains in museums" issued by DCMS in 2005), objects or specimens to a country or people of origin. Coventry City Council will ensure that the Trust takes such decisions on a case-by-case basis; within their legal position and taking into account all ethical implications and available guidance. This will mean that the procedures described in 12a – 12d and 12g and 12o/s below will be followed but the remaining procedures are not appropriate. The disposal of human remains from museums in England, Northern Ireland and Wales will follow the procedures in the 'Guidance for the care of human remains in museums'.

11. Management of archives As the museums hold/intend to acquire archives, including photographs and printed ephemera, Coventry City Council will ensure that their governing bodies will be guided by the Code of Practice on Archives for Museums and Galleries in the United Kingdom (third edition, 2002).

12. Disposal procedures Disposal preliminaries a. Coventry City Council will ensure that the Trust disposal process is carried out openly and with transparency. b. By definition, the museums, archives and history centres have a long-term purpose and hold collections in trust for in relation to their stated objectives. The governing body therefore accepts the principle that sound curatorial reasons for disposal must be established before consideration is given to the disposal of any items in the museums' collections. c. The Council will ensure that the Trust confirms that they are legally free to dispose of an item and agreements on disposal made with donors will be taken into account. d. When disposal of a museum object, archive or local history item is being considered, the museums will establish if it was acquired with the aid of an external funding organisation. In such cases, any conditions attached to the original grant will be followed. This may include repayment of the original grant and a proportion of the proceeds if the item is disposed of by sale.

Motivation for disposal and method of disposal e. When disposal is motivated by curatorial reasons the procedures outlined in paragraphs 12g – 12o/s will be followed and the method of disposal may be by gift, sale or exchange. f. In exceptional cases, the disposal may be motivated principally by financial reasons. The methods of disposal will therefore be by sale and the procedures outlined below in paragraphs 12g – 12m and 12o/s will be followed. In cases where disposal is motivated by financial reasons, The Council will ensure that the Trust will not undertake disposal unless it can be demonstrated that all the following exceptional circumstances are met in full: • The disposal will significantly improve the long-term public benefit derived from the remaining collection, • The disposal will not be undertaken to generate short-term revenue (for example to meet a budget deficit), • The disposal will be undertaken as a last resort after other sources of funding have been thoroughly explored.

The disposal decision-making process g. Whether the disposal is motivated either by curatorial or financial reasons, the decision to dispose of material from the collections will be taken by the Council on advice from the Trust only after full consideration of the reasons for disposal. Other factors including the public benefit, the implications for the museum's collections and collections held by museums and other organisations collecting the same material or in related fields will be considered. External expert advice will be obtained and the views of stakeholders such as donors, researchers, local and source communities and others served by the museum will also be sought.

Responsibility for disposal decision-making h. A decision to dispose of a specimen or object, whether by gift, exchange, sale or destruction (in the case of an item too badly damaged or deteriorated to be of any use for the purposes of the collections or for reasons of health and safety), will be the responsibility of the Council in collaboration with the Trust acting on the advice of professional curatorial staff, if any, and not of the curator of the collection acting alone.

Use of proceeds of sale i. Any monies received by the Council and/or Trust from the disposal of items will be applied for the benefit of the collections. This normally means the purchase of further acquisitions for the museum collections. In exceptional cases, improvements relating to the care of collections in order to meet or exceed Accreditation requirements relating to risk of damage to and deterioration of the collections may be justifiable. Any monies received in compensation for the damage, loss or destruction of items will be applied in the same way. Advice on those cases where the monies are intended to be used for the care of collections will be sought from ACE. j. The proceeds of a sale will be ring-fenced so it can be demonstrated that they are spent in a manner compatible with the requirements of the Accreditation standard.

Disposal by gift or sale k. Once a decision to dispose of material in the collection has been taken, priority will be given to retaining it within the public domain, unless it is to be destroyed. It will therefore be offered in the first instance, by gift or sale, directly to other Accredited Museums likely to be interested in its acquisition. l. If the material is not acquired by any Accredited Museums to which it was offered directly as a gift for sale, then the museum community at large will be advised of the intention to dispose of the material, normally through an announcement in the Museums Association's Museum Journal, and in other specialist journals where appropriate. m. The announcement relating to gift or sale will indicate the number and nature of specimens or objects involved, and the basis on which the material will be transferred to another institution. Preference will be given to expressions of interest from other Accredited Museums. A period of at least two months will be allowed for an interest in acquiring the material to be expressed. At the end of this period, if no expressions of interest have been received, the museum may consider disposing of the material to other interested individuals and organisations giving priority to organisations in the public domain.

Disposal by exchange n. The nature of disposal by exchange means that the museum will not necessarily be in a position to exchange the material with another Accredited museum. The Council will therefore ensure that issues relating to accountability and impartiality are carefully considered by the Trust to avoid undue influence on their decision-making processes. o. In cases where the governing body wishes for sound curatorial reasons to exchange material directly with Accredited or unaccredited museums, with other organisations or with individuals, the procedures in paragraphs 12a-12d and 12g – 12h will be followed as will the procedures in paragraphs 12p-12s.

p. If the exchange proposed to be made with a specific Accredited museum, other Accredited museums which collect in the same or related areas will be directly notified of the proposal and their comments will be requested. q. If the exchange is proposed with a non-accredited museum, with another type of organisation or with an individual, the museum will make an announcement in the Museums Journal and in other specialist journals where appropriate. r. Both the notification and announcement must provide information on the number and nature of the specimens or objects involved both in the museum's collection and those intended to be acquired in exchange. A period of at least two months must be allowed for comments to be received. At the end of this period, the Trust must consider the comments before a final recommendation and decision on the exchange is made.

Documenting disposal s. Full records will be kept of all decisions on disposals and the items involved and proper arrangements made for the preservation and/or transfer, as appropriate, of the documentation relating to the items concerned, including photographic records where practicable in accordance with SPECTRUM Procedure on de-accession and disposal.

Disposal procedures for archives t. Coventry City Council will ensure that the Trust will abide by the principles of archive administration, including that of archival integrity, but may, if it is considered appropriate, split collections of archives (with the permission of the owners) and transfer material to other appropriate repositories. t. Material not considered worthy of permanent preservation at any stage of processing by Coventry History Centre (including cataloguing and re-cataloguing) will either be returned to the owner or will be disposed of by the History Centre with the owner's consent. u. The City Council will ensure that the Trust will not sell any documents it owns, except when such items fall outside the collecting policy and were originally acquired by purchase. v. The City Council will ensure that the Trust shall have authority to transfer records to a more suitable repository if it is considered that the documents would benefit from relocation.

Disposal procedures for local history collections w. Once accessioned in the permanent collection, no item should be disposed of except in exceptional circumstances, other than the following:

• Out-of-date reference material of no permanent historical interest

• Replaceable items of low value, damaged or deteriorated beyond repair

• Items added to the collection in error, which are outside its scope

These items will only be disposed of following appropriate consultation with archives and museum staff. In some cases, material may be passed on to another institution.

13. Procedural Manual a. All procedures relating to acquisition or disposal of the collections are detailed in the procedural manuals that are publicly accessible in each holding organisation. These procedures ensure that appropriate consultation takes place over all acquisitions and disposals and that each process is transparent and well documented.

APPENDIX 1: COVENTRY HISTORY CENTRE

1. Existing collections, including the subjects or themes for collecting 1.1 The following form the core collections of the new History Centre:

1.1.1 Records of Coventry City Council and those of its predecessors These include minutes and reports of council and committee meetings, building control plans, some school and college records, cemetery records, and records of previous authorities including Poor Law records and Local Board of Health.

1.1.2 Records of statutory bodies operating within the City of Coventry These include records of the former Police, Fire, Health and Water departments.

1.1.3 Public records offered to Coventry History Centre under the terms of the Public Records Acts 1958 and 1967 These include local hospital records, and local Magistrates, Coroners, and some Quarter Sessions court records.

1.1.4 Records of organisations including religious, businesses, individuals, societies, public and private institutions, and other activities relevant to the history and life of the City of Coventry and its people These include records from non-conformist churches, some motor manufacture companies (an area of collecting to be reviewed with the Transport Museum), family papers, local charities and charity schools, theatre records and records relating to sports and leisure activities.

1.1.5 Certain records which may not relate to Coventry but which would be relevant to the holdings of The Herbert Art Gallery and Museum, Lunt Roman Fort and Priory Visitor Centre An example of this would be records relating to the acquisition of certain visual arts items in The Herbert Art Gallery.

1.1.6 Published, printed and audio visual material relevant to the history and life of the city of Coventry and its people For local history material, less intensive collecting of this type of material also occurs in the greater Coventry region (previously defined as within a 12 mile radius of Coventry City Centre). The collection includes material derived from The Herbert outreach projects e.g. 'Coventry Lives'; 'Invisible Histories'; 'Vibes'; and 'Coming to Coventry'.

1.1.7 Some published or printed, family and more general history material from the Coventry region including national family history resources

1.1.8 Published material about techniques for studying local and family history and reference works detailing national resources for researching local and family history

1.1.9 Non-commercial periodicals such as schools, works and church magazines from the city of Coventry

1.1.10 Published and unpublished material in any format with specific relevance to the following : • The life and work of Tom Mann • The life and work of Angela Brazil • The life and work of George Eliot • The history of bicycles and cycling

• The automobile industry, especially in Coventry

2. Criteria governing future collecting policy, including the subjects or themes for collecting 2.1 Aim Coventry History Centre will collect material that it has a statutory duty to acquire but also items that reflect the City of Coventry and the lives and experiences of its people, past and present. These include the subjects of living conditions, housing, politics, education, religion, work, leisure, health, family life, birth and death. This collecting will aim to represent all the citizens of Coventry.

2.2 Types of material to be collected • Paper and parchment manuscripts • Printed material • Published material including books, pamphlets, newspapers, periodicals • Published engravings, etchings and lithographs • Printed and published ephemera • Facsimiles and transcripts • Drawings • Photographs, slides and negatives, both published and unpublished • Maps: Ordinance Survey and those with specialist data • Plans • Audio recordings • Audio Visual recordings on film, DVD, video tape and CD • Computer-generated records

2.3 Priorities 2.3.1 Statutory Requirements for Archives The principal statutory basis for Coventry History Centre derives from the Public Records Acts 1958 and 1967, the Local Government (Records) Act 1962, the Public Libraries and Museums Act 1964, and the Local Government Act 1972. As a statutory requirement, the following will remain priority collecting areas: • As a principal council, Coventry City Council is obliged under the Local Government Act 1972 'to make proper arrangements with respect to any documents which belong to or are in the custody of the council or any of its officers'. The City Council will continue to fulfil this obligation through the Coventry History Centre and the City Council's records management service. • Coventry History Centre is subject to approval as a designated place for the deposit of public records under the Public Records Acts 1958 and 1967. These records include those of Quarter Sessions, coroners, magistrate's courts and health authorities.

2.3.2 Other Priority Collecting Areas Coventry History Centre will not seek to represent any particular historical, sectarian or other viewpoint in its acquisition of records, but to reflect as objectively as possible all aspects of Coventry's past and present. Coventry History Centre will proactively acquire material worthy of collection in the following categories: • Archival, published and printed material worthy of permanent preservation and fulfilling the criteria notes in Section 1 above will be considered for acceptance regardless of date and format. • Printed material that illustrates and represents the history and development of the Coventry region, and the lives and experience of its entire people, past and present.

• Records in areas currently under-represented in our collections including records of, and relating to, minority communities. • Collections acquired through work with representatives from Coventry Magistrates Court and Coroners Court and Coventry NHS Trust to ensure the transfer of records in accordance with national guidelines. • Collections acquired through liaison with Coventry City Council Departments to ensure the orderly selection, transfer and permanent retention of the City Council's historically significant records.

3. Period of time and/or geographical area to which collecting relates 3.1 Coventry History Centre seeks to collect material directly relating to the City of Coventry and its people. 3.2 In respect to archives, Coventry History Centre will not seek to collect material outside of the geographical area of Coventry as currently defined unless that material is deemed to bear a significant relationship to either the City of Coventry or a person of prominence identified with the City of Coventry. 3.3 For local history material, there will also be less intensive collecting of published material in the county of Warwickshire although consultation will be undertaken with local studies departments in neighbouring local authorities with regard to this.

APPENDIX 2: THE MUSEUM AND ARCHIVE COLLECTIONS HELD BY COVENTRY TRANSPORT MUSEUM

1. SCOPE 1.1 All of the museum collections listed below are managed by the Coventry Transport Museum and comprise the following subject areas: • The Road Transport Collections • The Learning Handling Collection

2. THE ROAD TRANSPORT COLLECTIONS 2.1 Existing collections, including the subjects or themes for current collecting 2.1.1 The Road Transport collection currently contains 258 motorised vehicle (cars and commercial vehicles), 400 cycles and 119 motorcycles. There is also a large collection of automobile related small objects, ephemera and social history items related to the people working in Coventry’s transport industry.

2.1.2 The Museum’s archive contains photographs, sales material and company documents all relating specifically to companies involved in making vehicles and cycles in the city. 2.1.3 The most significant sections of the collection are: -

2.1.3.1 Motor Cars This collection of approximately 212 motor cars ranges from one of the earliest built Coventry cars of 1897, to one of the last of the Peugeot 206 cars to leave the Ryton Factory production line in December 2006. 90% of the vehicles were made in Coventry or have a very strong Coventry connection. There are a small number of vehicles without a direct Coventry connection that were collected before a tightening of the museum’s collecting policy or are significant vehicles which tell the wider story of the British Motor Industry.

2.1.3.2 Commercial Vehicles This collection of 46 items, including buses, lorries, vans, tractors, military vehicles and emergency vehicles, illustrates the involvement of Coventry companies in the manufacture of such vehicles and their everyday use in the city.

2.1.3.3 Cycles This collection of over 400 items is one of the most significant collections of cycles in the country. It spans the period from 1818 to the present. It strongly reflects the involvement of the city in the manufacturer of cycles in the later half of the nineteenth century and the first quarter of the twentieth century. The collection also contains a number of more up to date cycles, sports and trade cycles.

2.1.3.4 Automobilia and cycling ephemera This collection comprises an unidentified number of items directly related to vehicles i.e. head lamps, radiator grills, engine parts, wheels, saddles etc. It also contains items related to the use of vehicles i.e. club badges, petrol pumps, garage equipment, street furniture, competition trophies etc. 2.1.3.5 Archive The archive contains photographs, books, sales material, press cuttings, company ledgers and motor car taxation records. The bulk of the archive is made up of material from the Rootes Company, which comprises over 100,000 negatives and photographs of the company’s cars and activities, and sales material, press cuttings and company

records. This collection overlaps with archive collections and printed material in the History Centre).

2.1.3.6 Social History Items This collection contains a number of small objects that reflect the working and domestic life of Coventry people connected with the transport industry in the city. This collection overlaps with the social history collections in The Herbert Art Gallery and Museum.

2.2 Criteria governing future collecting policy, including subjects or themes for collecting 2.2.1 Aim Coventry Transport Museum will collect material that illustrates and represents the social and industrial developments of the road transport industry in Coventry and the lives and experiences of its people, past and present working in the industry.

2.2.2 Types of material to be collected • Motorised vehicles that were made in Coventry or have a very strong Coventry connection through their use or component manufacturer. • A limited number of motorised vehicles that illustrate significant advances in the wider British motor industry. • Motorcycles that were made in Coventry or have strong Coventry connection. British and foreign made motorcycles that reflect significant advances in British motorcycle manufacturer and the growth of foreign competition for the British motorcycle industry. • Cycles that were made or continue to be made in Coventry. Modern cycles that illustrate current trends in contemporary cycling. • Social history and industrial objects, including supportive printed and written material, relating to Coventry’s road transport industry. This latter group will involve consultation with the History Centre. Social history items will relate to any aspect of everyday life of people in Coventry’s road transport industry and the use of vehicles in the city. Industrial objects will include manufacturing equipment /tools, factory products and social items relating to the road transport industry. The Transport Museum works closely with The Herbert Art Gallery and Museum to achieve a joined up approach to the collection of items that relate to the everyday lives of people in the city. • Photographic, film and video evidence, including digital material relating to Coventry’s road transport industry. The Transport Museum works closely with Coventry History Centre and Herbert Art Gallery and Museum to achieve a joined up approach to the acquisition of such items. • Oral and video testimonies of people who worked in Coventry's road transport industry will also be collected. The Transport Museum works closely with the History Centre and Herbert Art Gallery and Museum to achieve a joined up approach to the acquisition of such items.

2.2.3 Priorities 2.2.3.1 Significant Coventry built vehicles – cars, commercial vehicles, motorcycles and cycles The continuing aim is to collect vehicles that reflect the breadth of road transport manufacturing in the city.

2.2.3.2 New Transport Technologies As motor vehicle production has declined in the City, it is a priority to collect new items relating to the growth of transport related technologies that have a strong presence in the Coventry region. This Museum will therefore work closely with Coventry University to achieve this aim.

2.2.3.2 People in the Coventry’s road transport industry

It is a continuing priority to collect items relating to the people who built and used motor transport in the city. Particular emphasis will be placed on items from a domestic or working environment, the role of women in the industry and the migration to the city of people aiming to work in the road transport industry. Oral and video histories will be collected to support this aim. The Transport Museum works in close consultation with the staff of The Herbert Art Gallery and Museum to achieve a joined up approach to the acquisition of such items.

2.3 Collecting Methods 2.3.1 Donations from the public will remain one of the most important methods of collecting. However targeted active collecting projects will be used, particularly in the priority areas outlined above. Items will be considered for purchase in exceptional circumstances. 2.4 Period of time and/or geographical area to which collecting relates 2.4.1 Collecting shall be restricted to items which have been used in Coventry, made in Coventry, designed in Coventry or have belonged to Coventry people. For this purpose, 'Coventry' is defined by the current city boundary.

2.4.2 The only exception to this being motorised vehicles which reflect historical or technical significance to the wider British road transport industry.

2.4.3 The museum has always collected cycles that show significant developments in cycle design due to the pressures of social, technological and economic change. It is the intention to continue to collect ‘modern’ cycles to fulfil this aim.

2.5 Additional limitations on collecting in this area 2.5.1 Coventry Transport Museum will not seek to add to the following areas in the future, other than in exceptional circumstances: o Mass produced motorised vehicles not built in Coventry or without a strong Coventry connection o Archive material without a Coventry connection

2.5.2 Coventry Transport Museum will not collect items that relate to other industries in the city. It will not collect working or domestic items, costume, ephemera or archive material that do not directly relate to the city’s road transport industry.

3. COVENTRY TRANSPORT MUSEUM LEARNING HANDLING COLLECTION 3.1 Existing collections, including the subjects or themes for current collecting 3.1.1 The Learning handling collection currently contains approximately 15 items. The most significant themes within the collection are:

3.1.2 Victorian Cycling This collection contains four items and represents a core theme relating to the National Curriculum: Victorian Life. It consists of a Boneshaker Bicycle, a Penny Farthing Bicycle, a Tricycle and a Safety Bicycle.

3.1.3 World War Two This collection of items focuses on Life on the Home Front and includes a range of civilian gas masks, ration books, and original clothing. Many of these objects have been locally sourced and relate directly to local people and places. A range of ephemera, posters and photographs has also been collected to support interpretation of the objects. As this area of collecting is also undertaken for the Learning Handling collection of The Herbert Art Gallery and Museum, consultation will take place between the two museums.

3.2 Criteria governing future collecting policy, including subjects or themes for collecting 3.2.1 Aim Coventry Transport Museum will collect items that provide a high quality object-focused learning experience for a diverse range of users both onsite and through outreach activities. Original and replica items will be collected that relate to established themes outlined within the National Curriculum and have a local provenance and relevance. The Learning team also aims to complement the work of the curatorial team by providing handling materials and sessions relating to themes within the redeveloped galleries.

3.2.2 Types of material to be collected • Objects (including replicas) • Printed and written material relating to the history of the objects • Photographic material

3.2.3 Priorities 3.2.3.1 Coventry Transport Museum will continue to collect items that will strengthen the existing collections and further add to their interpretative and educational potential for a wide range of users.

3.2.3.2 Key areas for collecting: • Replica or duplicate cycles for our cycling handling collection • To enhance the extensive World War Two collection, more items will be collected relating to the experience of children.

3.2.3.2 Across all of the collections the aim is to source original items to compliment or replace replicas and collect further locally specific archival and photographic material to contextualise the objects.

3.3 Collecting Methods 3.3.1 Donations from the public and transfers from the core collections will remain key methods of collecting. However, items will be proactively sourced and purchased when required. 3.3.2 It may be necessary to collect duplicate examples of popular objects that sustain regular use. 3.3.3 As the Museum’s archive continues to be catalogued duplicate material may be used for the learning collection.

3.4 Period of time and/or geographical area to which collecting relates 3.4.1 Collecting in this area will not necessarily be restricted to geographical area, with objects purchased being representative of the key collections and themes outlined above. Preference will be given to objects with local provenance where possible.

3.5 Additional limitations on collecting in this area 3.5.1 The Learning team will not collect items that are unsuitable for handling or educational purposes. Health and safety requirements and risk assessment procedures will be kept in mind when adding to the collections.

3.6 Disposal conditions for the Learning collection 3.6.1 As the Learning Collection is used in a different way to the other museum collections, some items within it will have a more limited lifespan. This will be explained to any potential donor at the time of entry into the Learning Collection. 3.6.2 Disposal from the Learning Collection because an object is no longer suitable for use in handling sessions due to its deterioration or damage is not subject to the formal disposal policy and procedure outlined elsewhere in this document.

3.6.3 Where disposal is proposed because an object is no longer required for the Learning collection rather than because of deterioration or damage, then the full disposal policy will be followed.

APPENDIX 3: THE MUSEUM COLLECTIONS HELD BY THE HERBERT ART GALLERY AND MUSEUM, THE PRIORY VISITOR CENTRE AND THE LUNT ROMAN FORT

1. SCOPE 1.1 All of the museum collections listed in Appendix 3 are managed by the Art Gallery and Museum section of The Herbert and comprise the following subject areas: • Archaeology • Natural History • Social & Industrial History • Visual Arts • The Learning Handling Collection.

2. ARCHAEOLOGY 2.1 Existing Collections including subjects or themes for current collecting 2.2.1 This collection mainly relates to archaeological material and associated documentation from excavated sites within Coventry and on Coventry City Council owned land nearby, i.e. The Lunt Roman Fort, Baginton. Acquisition of this material is subject to procedural guidelines laid out in 'Archaeological Archives: creation, preparation, transfer and curation' (internal document, 2007). The following categories comprise in total around 15,000 objects.

2.1.2 Prehistoric This collection includes hand axes, arrowheads, hammers, microliths and cores, some of which are as old as the Palaeolithic period. There are also ceramics from the Neolithic, Bronze Age and Iron Age.

2.1.3 Roman This collection consists mainly of the material excavated from the Lunt Roman Fort at Baginton and dates from 60 to 80 AD. A small number of Roman objects and archaeology have also been recovered from the city and date between the first and the fourth centuries AD. However, most items are recovered from post-Roman stratigraphy. Material includes ceramics, military bronzes, coins and personal objects.

2.1.4 Anglo Saxon The collection comprises excavated material from the sixth century cemetery at Baginton and a quantity of late Saxon ceramic finds from various city centre sites. A small number of Viking-related objects are also included. From the Benedictine Priory, there is a small collection of late Saxon glazed wall tiles that are of national significance. An

archaeological archive also exists for the Anglo-Saxon site at Ryton-on-Dunsmore which lies outside the city boundary. Its inclusion in The Herbert collections relates to the fact that the site was excavated by an amateur society with strong Coventry connections. 2.1.5 Medieval At its peak in the late fourteenth and in the fifteenth century, Coventry is thought to have been the fourth largest city in Britain outside London and the most important in the Midlands. The wool and cloth trades, markets and religious activity led to the growth of Coventry as a commercial hub. The collections include pottery, tiles, coins, painted window glass and building materials. A significant leather collection contains shoes, boots, a mask, a book cover, and archery equipment. There is also a collection of over one thousand architectural stones from the destroyed site of the Benedictine Priory, with the finely painted Apocalypse stones being of particular note.

2.1.6 Post Medieval This collection comprises personal objects, building materials and ceramics from the Tudor period through to the nineteenth century. Some of this material overlaps with the social history collection.

2.1.7 Foreign Archaeology Antiquarians who had strong links to Coventry contributed to many of the items in this collection. There is archaeological material from Egypt, Cyprus and Italy and also some representation of Aztec, African and Aboriginal cultures. Objects include pottery lamps, Egyptian funerary figures ('ushabties'), stone tools and jewellery.

2.1.8 The Shelton Collection From the 1930s until his death in 1958, J.B. Shelton OBE collected objects associated with Coventry's past. His small museum formed the basis of current archaeology collections. The collection includes a wide range of items including a notable fourteenth century vessel – the Coventry Face Jug.

2.2 Criteria governing future collecting, including subjects or themes for collecting 2.2.1 Aim The Herbert will collect excavated archaeological material, related paper archives and research data associated with sites within the present city boundary of Coventry. These collections represent the historical development of Coventry as reflected in the material remains of the city's previous inhabitants. The Lunt Roman Fort will collect like material for the archaeological site at Baginton.

2.2.2 Types of material to be collected • Manufactured items • Natural items adapted for human use • Natural flora and fauna originating from an archaeological or historical environment • Excavation archive: reports, drawings, plans, photographic and digital media records

2.2.3 Priorities 2.2.3.1 Excavated Material Collections of site material received from archaeological field units are accepted in their entirety subject to the standard cited in 2.1.1 above.

The following exceptions to this are: • The Herbert will retain complete plain, glazed or worn medieval floor tiles from un- stratified contexts and dressed but un-decorated sandstone blocks, so that they may be utilised in the repair of standing medieval buildings in the city.

• The Herbert will require architectural fragments to be examined and sorted prior to being accepted into the archaeological archive so that repetitious items or objects of limited value can be excluded. • The Herbert will retain a representative sample of un-diagnostic and diagnostic, complete or near complete examples of 18 th Century and later ceramics from archaeological sites in the city where they contribute to the story of a specific site's history or can be demonstrated to be of value to future research.

2.2.3.2 Public donations Acceptance of objects from the public will be judged by the following criteria: • Rarity of object type within Coventry and the level of representation of the period • Information provided by the donor on the circumstances of the find • Potential use of the object for research and / or display • Completeness of object

2.3 Collecting Methods 2.3.1 The majority of acquisitions occur through archaeological excavation by field units or specialist groups. Some material also comes through chance finds or excavations by individuals or amateur groups. Raising the awareness of the archaeology collections may encourage more donations from this latter source.

2.4 Period of time and/or geographical area to which collecting relates 2.4.1 Collecting is restricted to sites and individual finds within the present city boundary of Coventry or items with a strong association with Coventry's archaeological heritage. These may include items made available under the process of the Treasures Act 1996. Because the City Council owns the Lunt Roman Fort site and museum, The Herbert will also collect any material from future excavations of the Fort situated at Baginton, Warwickshire.

2.5 Additional limitations on collecting in this area 2.5.1 Although there is a presumption against retention of human skeletal remains, each case will be considered on its merits given its archaeological context and scientific value . If there is no option for re-burial the archaeological material will be retained using guidelines in Guidance for Care of Human Remains in Museums , (DCMS, 2005).

3. NATURAL HISTORY 3.1 Existing collections, including subjects or themes for current collecting 3.1.1 The collection currently holds nearly 200,000 specimens in the following categories:

3.1.2 Bird eggs There are about 11, 000 specimens. This collection is the ninth largest of its kind in Britain. Most breeding British species are represented and there are also a smaller number of exotic species. The Ground, Beddall-Smith and Belgrove collections are important and have significant supporting documentation.

3.1.2 Fossils There are about 4,000 specimens of mainly regional origin, particularly for the Carboniferous and Jurassic periods. There are very few large items and little dinosaur material. Of note are polished fossil wood specimens, an aurochs skull, an ichthyosaur head and jaw, and a cycad.

3.1.3 Insects There are over 150,000 specimens. All British insect families are represented, with particularly significant collections of Coleoptera, Hymenoptera, Diptera, Hemiptera and Lepidoptera. Some type specimens are present in the Daltry and Saunt collections (mainly Hymenoptera:Parasitica). The majority of insect material is British in origin and much has been collected from the Isle of Wight, Hampshire, Somerset, Staffordshire and Warwickshire with many Red Data Book species present, some of which are now extinct in the UK. The exotic insect collection includes the Greenwood collection bequeathed in 1990 which comprises about 10, 000 butterfly specimens.

3.1.4 Molluscs There are about 21,000 shells, mostly marine and originating from the indo-pacific regions. These represent a good variety of species. The British terrestrial and freshwater shells are particularly well documented and there is a significant collection of freshwater pearl mussels from the USA.

3.1.5 Rocks and minerals There are 1,300 specimens with a good variety of 'species'. Notable are a large polished Labradorite specimen, Landscape Limestone from the Cotham area, Green Fluorite from Weardale, a large dolomite specimen, large examples of septarian nodules and a specimen representing 100 th of the Barwell Meteorite (412g in weight) which fell in Leicestershire in 1965.

3.1.6 Skeletal This is a varied but small collection which includes Moa leg bones, skulls of Rhino (black and white and horns), Indian Elephant, Tiger, Hyena, Dolphins and a good selection of British mammals and some birds.

3.1.7 Taxidermy (uncased) • Birds: There are about 1,000 specimens, mostly British. The more notable species include the UK's eleventh Northern Oriole specimen and other local rarities like hoopoe, storm petrel, bittern and red-necked grebe. A small quantity of exotic material includes Kiwis. • Mammals: There are about 200 specimens, mostly British. Most of the British smaller mammals are represented but there are no marine mammals and Muntjac is the only deer species present. Otters, pine marten and coypu are also represented.

3.1.8 Taxidermy (cased) A small collection but includes some important material. There are some large glass case presentations of fish produced by the Spicer Company, examples of Roland Ward (Peregrines) and one, possibly two Hutchings (of Aberystwyth) presentation cases.

3.1.9 Miscellaneous Material includes wasp nests, corals, spirit-preservation material, freeze-dried plant material (invertebrate galls), seedpods, insect pests and examples of the damage they cause, sediment samples and models. A fine microscope slide collection in an old wooden cabinet appears to be Victorian. Also included in this category is a large selection of items seized by Customs & Excise at Gatwick airports and other terminals into the UK. These include leopard and serval (African wild cat) skins, ivory accessories, skin handbags and briefcases and carved hippo and elephant tusks.

3.2 Criteria governing future collecting, including subjects or themes for collecting 3.2.1 Aim The Herbert will collect examples of Natural History species of the region and nationally, to increase awareness and appreciation of nature through interpretation, education and research.

3.2.2 Types of material to be collected • Taxidermy (mounts only) • Bird Eggs • Skeletal • Molluscs • Entomology • Fossils • Rocks and minerals • HM Customs & Excise Material • Other Natural History items that fulfil the criteria below

3.2.3 Priorities 3.2.3.1 Specimens that will enhance significant research collections The Natural History collection strengths are in bird eggs, entomology and molluscs.

• Birds Eggs The Herbert will only accept egg collections in future where these are significant in size and/or content and they are accompanied by sufficient data to prove that they were collected before legislation came into being. The use of the bird eggs collection could be construed as promoting egg collecting in the wild, which is illegal. With supporting data, however, the specimens can be an invaluable research tool. Future use of this collection in the public domain will be with a view to informing people about the illegal nature of egg collecting and/or highlighting exciting research initiatives that rely on Museum collections as a resource. Virtual access to this collection exists in CD-Rom format.

• Entomology The entomology collection is regularly used as a research tool by local, national and international entomologists and environmental science/ecology students. Its strength lies in its size, the data that it holds, the storage and presentation and in the accuracy of species identification. Future collecting of entomology should focus on regional fauna, but should also actively acquire any material of broader national origin.

3.2.3.2 Specimens that will support the development of the exhibition and outreach programmes. Specimens will be acquired that complement permanent and temporary exhibition-related themes and associated learning or outreach workshops and events. Examples of these include shells, rocks, fossils and exotic specimens that demonstrate form, texture and colour and which support the multi-sensory themes of The Herbert's Elements Gallery.

3.2.3.3 Specimens that will promote public interest in Natural History. Specimens that are popular with the public or that are of local, regional or national significance and that may inform future displays, events and exhibitions should be actively collected. Such examples might include popular dinosaur material or legally obtained specimens of British rarities with full data.

3.3 Collecting Methods 3.3.1 Acquisition of Natural History specimens and collections can be achieved through the usual routes of donation, bequest or purchase, but also by active collecting (fieldwork).

Fieldwork is undertaken primarily to collect insect specimens, but some bird and mammal carcases have also been obtained in this way.

3.4 Geographical area to which collecting relates 3.4.1 The natural history collections reflect not only the fauna of the region, but of Great Britain as a whole. Although future collecting in this area should prioritise fauna of local or regional origin and collections bequeathed or donated by local or regional natural historians, this should not preclude specimens of national or international origin that fulfil other collecting criteria. The Museum's holdings of insects, for example, are nationally important. Accurate identification of species often requires comparison with a full set of material representing a much wider geographical region. In its acquisition of regional and national natural history material, The Herbert will liaise closely with neighbouring museums holding natural history collections.

3.5 Additional limitations on collecting in this area 3.5.1 Specimens obtained illegally We will not collect the following specimens: • CITES-protected species (except those legitimately donated by HM Customs & Excise that enhance this increasingly important collection) • Species for which collection, disturbance or handling breaches UK law • Natural History Specimens or geological samples captured, collected or procured by illegal or unethical means, or: • Any bird eggs or egg collections that appear to have been taken from the wild in contravention of the Protection of Birds Act 1954 and The Wildlife & Countryside Act 1981.

3.5.2 Botanical specimens The herbarium (plants, mosses and fungi) collection was transferred to Warwickshire Museum in 2003 because this registered Museum has significant expertise and collection strength in this area. The Herbert no longer accepts botanical specimens. Exceptionally rare offers of donation of such material are passed to Warwick.

3.5.3 Spirit collection Due to the difficulty in maintaining the spirit collection and the fact that demand for it is extremely low, material will no longer be collected that requires immersion and preservation in spirit.

4. SOCIAL AND INDUSTRIAL HISTORY

4.1 Existing collections, including the subjects or themes for current collecting 4.1.1 The Social History collection currently contains approximately 17,000 items, relating to the history of the city and the lives of its people with a further 7,500 items related specifically to the industrial history of the city. The most significant sections of the collection are:

4.1.2 Aero industry The manufacture of aircraft, aero engines and other components was a significant industry in the twentieth century. The collection includes nine engines, one prototype missile and some smaller components, testing equipment, photographs and ephemera. The total number of items is around 200 items.

4.1.3 Civic and political items , These relate to the government of the city and number approximately 200 items, including banners. Related to this are items under a Peace and Reconciliation theme.

4.1.4 Contemporary collecting from communities A number of projects in recent years have meant the Herbert now has a significant collection of items relating to minority communities in the city. This includes items relating to culture, social and working life and immigration. There are also a significant number of photographs and oral / video history recordings attached to this collection. Although this collection is small, it is growing in size.

4.1.5 Costume This fine collection of approximately 8000 items spans some 400 years, but its particular strength is nineteenth and early twentieth century women’s costume. This charts the main changes in women’s fashion during this period.

4.1.6 Domestic life This includes a fine collection of radios, televisions and sewing machines, many made in Coventry, as well as domestic cleaning and cooking items. The collection numbers approximately 500 items.

4.1.7 Education These are mainly schools equipment and learning material

4.1.8 Electrical Industries The manufacture of electrical consumer goods and telecommunications equipment was another significant industry in the twentieth century. The collection includes around 20 good examples of early radios and televisions made in Coventry, together with around 250 photographs and ephemera.

4.1.9 Ephemera This collection relates to all aspects of personal, domestic, community and working life and numbers approximately 3000 items.

4.1.10 George Eliot The collection consists of approximately 30 items relating to Eliot and her circle. These include costume, furniture and personal items. There are also a number of paintings and drawings which are catalogued under the visual arts collection.

4.1.11 Godiva Story Approximately 300 items relating to the Godiva story, both the legend and the procession. This includes ephemera, costume and many items bearing imagery of Godiva and the associated stories.

4.1.12 Machine Tool Industry The machine tool industry was a major industry in Coventry throughout the twentieth century. Alfred Herbert Ltd was reputed to be the largest machine tool manufacturer in the world. The collection consists of around 12 machine tools; 200 photographs; 600 items of ephemera including machine tool catalogues and operator's handbooks; and around 200 engineering hand tools and gauges.

4.1.13 Numismatics This includes a strong collection of local trade tokens and totals approximately 1500 items.

4.1.14 Other working life The Herbert has small collections relating to other industries and to other manufacturing and working life. These include office equipment, art metalwork, coal mining, the chemical and manmade fibre industries, retail, public transport, blacksmithing and leather work. This collection numbers around 1500 items.

4.1.15 Ribbon Weaving This collection relates to Coventry's ribbon and other narrow fabrics industry. The industry began at the end of the seventeenth century and was Coventry's main industry until 1860. It continued to be an important industry after that and some production still takes place today. The collection consists of around 250 sample books; several thousand individual ribbons; around 1500 silk pictures and bookmarks (including one of the largest collections of Stevengraphs in the world); a nineteenth century jacquard loom and about 30 examples of weaving machinery and equipment). There are also around 200 items of ephemera and around 100 photographs.

4.1.16 Toys and Games This collection of approximately 1000 items includes a strong collection of nineteenth century dolls and a wide range of toys including popular favourites such as Lego, toy trains, Action Man and a space hopper. The collection comes more up to date with a range of toys from the 1990s and early 2000s.

4.1.17 Watchmaking Watch making was Coventry's second industry for much of the nineteenth century and for a few years was its main industry. The collection consists of around 140 pocket watches, around 30 clocks and around 300 individual watch-making tools and equipment. The highlights include two clocks made in the late seventeenth century by Samuel Watson, several prestigious watches and the contents of a watchcase-making workshop. There are also around 50 photographs and ephemera.

4.1.18 World War Two items Coventry suffered a number of bombing raids in World War 2. The worst of these was the 'Blitz' of 14th November 1940 during which the Cathedral was destroyed. The collection of approximately 500 items reflects the experiences of ordinary people on the Home Front during the War. It includes an Anderson air raid shelter, gas masks, ration books, Civil Defence uniforms, medals, utility furniture and much more.

4.2 Criteria governing future collecting policy, including subjects or themes for collecting 4.2.1 Aim The Herbert will collect material that illustrates and represents the social and industrial history and development of Coventry, and the lives and experiences of its people, past and present. This includes their living conditions, housing, politics, education, religion, work, leisure, health, family life, birth, and death. This collecting will aim to represent all the citizens of Coventry.

4.2.2 Types of material to be collected • Social and industrial history objects, including related printed and written material. Social history items will relate to any aspect of everyday life. Industrial objects will include manufacture equipment /tools and factory products. • Herbert curatorial staff will also be involved in collecting the following material which will form part of the collections held in and made accessible via the History Centre: o Photographic, film and video evidence, including digital material relating to the social and industrial history of Coventry. o Oral testimonies of people who lived in Coventry or worked in Coventry's industries will also be collected.

4.2.3 Priorities 4.2.3.1 Modern Life from 1970 – Present Day The Herbert will aim to collect items relating to contemporary life in the city, from 1970 to the present day. This will include, in particular, items relating to personal, 'everyday' life such as toys and games, costume and domestic items. It will also include iconic items that are particularly representative of styles and lifestyles from this period. The Herbert currently does not have many items in its collection from this period.

4.2.3.2 Minority Communities The Herbert will place particular emphasis on collecting items and histories relating to minority communities in Coventry, covering all areas of life including experiences of migration and experiences of work. Coventry is a city with a wealth of cultures and communities and The Herbert's collections need to reflect this more strongly.

4.2.3.3 Women at work The Herbert will place particular emphasis on collecting items relating to the experiences of women at work, particularly in the manufacturing industries. The role of women in the manufacturing industries, both on the shop floor and in offices, has tended to be overlooked and this needs to be redressed.

4.2.3.4 Coventry's working life since the 1970s The collection relating to working life is strongest for the nineteenth century and for Coventry's boom periods up to the 1970s. The following collecting areas will be developed: • Material evidence of more recent developments in manufacturing industry needs to be acquired to bring this collection up-to-date. • The growth of service industries. Coventry has become far less reliant on manufacturing since the 1980s and the service industries are now a significant part of its economy. This needs to be reflected in the collection.

4.2.3.5 For the above categories, objects may be acquired as the result of community projects and displays, in particular for changing exhibition areas of the twentieth century section of The Herbert's History Gallery.

4.3 Collecting Methods 4.3.1 Donations from the public will remain one of the most important methods of collecting. However targeted active collecting projects will be used, particularly in the priority areas outlined above. Items will be considered for purchase in exceptional circumstances.

4.4 Period of time and/or geographical area to which collecting relates 4.4.1 Collecting shall be restricted to items which have been used in Coventry, made in Coventry, designed in Coventry or have belonged to Coventry people. For this purpose, 'Coventry' is defined by the current city boundary. 4.4.2 The only exception to this is coal mining. Items relating to the Warwickshire coalfield outside Coventry will normally be collected by Nuneaton Museum and Art Gallery. However if Nuneaton is unable to accept an item it will liaise with The Herbert and, if the item fits into this collecting policy, The Herbert may acquire it.

4.5 Additional limitations on collecting in this area

4.5.1 Due to having already having a good representative collection of the following items, The Herbert will not seek to add to these in the future, other than in exceptional circumstances: - • Photographic equipment (except contemporary) • Furniture made before 1970 • Firearms

4.5.2 The Herbert will not collect any further items relating to the aero industries, as these items are covered by the Acquisition and Disposal policy of the Midland Air Museum.

4.5.3 The Herbert will not collect items relating to the cycle, motorcycle, car and commercial vehicle industries, as these are covered by the Coventry Transport Museum.

5. VISUAL ARTS

5.1 Existing Collections, including the subjects or themes for current collecting

5.1.1 British Life & Landscape Collection This collection, consisting of approximately 150 works, is particularly distinctive and significant to the Herbert and was the focus for the collecting activities of the first Art Director in the 1950s. Of particular importance are works by Stanley Spencer and Lowry.

5.1.2 Modern and Contemporary Art Collection Approximately 500 works of which The Iliffe Collection of Graham Sutherland's studies for Coventry Cathedral tapestry are particularly important. Also notable are works by David Bomberg, a keynote Vorticist work by Roberts, an important John Piper, a large Ben Nicholson painting, a large Hepworth bronze, and works by Joe Tilson, Terry Atkinson, Susan Hiller, Cornelia Parker and Mona Hatoum.

5.1.3 Pre-1900 artworks collection This collection includes items acquired by the City Council before the opening of The Herbert Art Gallery and Museum in 1960. There are approximately 700 works, including European Old Master paintings, portraits, views of the city, sculptures, prints, British and non-British Still-life, Landscape, Seascape, History and Genre paintings, Asian artistic crafts, civic gifts from other cities and work by local artists. This collection contains many of the greatest treasures held at The Herbert, such as 'Bacchus and Ariadne', (1677) by Luca Giordano.

5.1.4 Figure Drawings Collection There are approximately 150 works. Drawings by Fuseli, Moore and Hamilton are particularly important.

5.1.5 Topographical views There are approximately 2,000 works, the majority of which are of Coventry. There is also a collection of approximately 200 Watercolours of Warwickshire collection: of note is a work by Holman Hunt.

5.1.6 Works by Local Artists

The Herbert has a collection of approximately 2,500 works by local artists, including artists who were born, trained or lived in Coventry.

5.1.7 Peace and Reconciliation collection

The Herbert has a collection of approximately 50 art works on the themes of conflict, peace and reconciliation. This reflects the experiences of Coventry and Coventry people, including the Blitz, as well as national and international events.

5.1.8 Godiva collection The Herbert has a collection of approximately 60 artworks which represent the story of Lady Godiva, including paintings, sculpture, prints, drawings. It includes some items of international significance: of note are paintings by Collier and Landseer.

5.1.9 Crafts Collections There are approximately 250 works that include ceramics and bronzes from China, Korea, Japan, the Middle East and Native America, and also art and folk ceramics.

5.2.1 Criteria governing future collecting policy, including subjects or themes for collecting 5.2.1 Aims The overall aim is to develop a regionally significant collection. The Herbert will collect a broad spectrum of work by British and some non-British artists to develop the current collections and provide learning and enjoyment to a diverse range of users. It will seek to acquire art that is accessible to a non-specialist audience and is of a high standard. The Herbert will continue to collect art that either through artist or subject has a connection with the Coventry area.

5.2.2 Priorities 5.2.2.1 The Herbert will focus its collecting on the priority areas below. Within each area we will collect items in a range of media, including painting, sculpture, photography, prints, drawings, conceptual art and new media with a particular emphasis on digital art. Both historic and contemporary art works will be collected.

5.2.2.2 To collect works of art by nationally and internationally significant modernist artists, with a specific focus on the St Ives school.

5.2.2.3 To collect works by artists who were born or trained in Coventry and who have developed a significant profile in exhibition and collections nationally and internationally. Priorities will include the work of George Shaw and examples of Art & Language, recognising the international importance of this locally based group of artists.

5.2.2.4 To build upon the principal strength of the existing collection of British Life and Landscape. The aim would be to expand this body of work to include works created from the late 19 th century to the 1940s and from the1970s to the 21 st century.

5.2.2.5 As a subset of the British Life and Landscape collection the Herbert will continue to acquire selected works which depict scenes of Coventry Life and Landscape, including: • Topographical Art - the Herbert will endeavour to collect local topographical art where this adds significantly to the existing collection. • Art reflecting the cultural heritage of Coventry's communities - the Herbert will collect art that reflects the diverse communities of the city of Coventry. • Art relating to themes of significance to Coventry, including Lady Godiva; and Post World War II reconstruction

5.2.2.6 To collect art which reflects the significance to Coventry of themes of Peace, Conflict and Reconciliation. This collection is intended to be a survey of the themes of war, conflict, peace and reconciliation through a wide range of artistic approaches to the subject. It will reflect movements, activities and events internationally and nationally, as well as in Coventry or involving Coventry people and organisations.

5.3 Collecting Methods 5.3.1 Acquisition of Visual Arts items and collections can be achieved through donation, bequest, collection or purchase. The Herbert will seek to develop ongoing partnerships with organisations such as CAS, Art Fund, Arts Council, in order to fund further purchases. In certain circumstances we will also consider long term loans from other organisations and individuals, where this would result in the acquisition of an item which will significantly enhance the Visual Art displays.

5.4 Geographical area to which collecting relates 5.4.1 The Visual Arts collections reflect visual culture as a whole. It is also recognised that the cultural heritage of many people in Coventry lies outside Britain. The Herbert will continue to maintain its chief focus on British art, including new media and other art forms, but will also, where appropriate, collect items from outside Britain.

6. THE HERBERT LEARNING HANDLING COLLECTION 6. 1 Existing collections, including the subjects or themes for current collecting 6.1.1 The Learning handling collection currently contains approximately 1000 items. The most significant themes within the collection are:

6.1.2 Britain Since 1930s The collection of approximately 80 items demonstrates changes in technology, materials, popular culture, home life and entertainment since 1930. Objects include hairdryers, radios, telephones, advertisements and a variety of household goods.

6.1.3 Costume The costume collection contains a combination of original clothing and high quality replicas suitable for re-enactment purposes. The costume ranges from replica Tudor clothing, Victorian original and replica items, and World War Two Civil Defence uniforms to more contemporary comparisons.

6.1.4 Local Industry This collection of approximately 150 items represents the two dominant industries in Coventry during the Victorian period: ribbon weaving and watch making. Objects relating to the ribbon industry include many individual ribbon samples, silk pictures and cards. The collection also includes many assorted tools and parts relating to both trades.

6.1.5 Medieval and Tudor Life This collection of approximately 130 items largely relates to medieval and Tudor social and religious life. It includes a range of archaeological finds such as original pottery, tiles and building materials of local provenance as well as replica comparisons. The collections are used in conjunction with a broad selection of replica costume including monk's habits, headdresses based on Holbein's paintings of the six wives of Henry VIII and items representing more general rich and poor Tudor clothing.

6.1.6 Natural History This collection contains a range of taxidermy including birds, mammals and fish. There are also a number of skeletal animal remains and a collection of 40 shells.

6.1.7 Royal Days This collection of approximately 50 items commemorates a variety of key Royal occasions from Queen Victoria's Diamond Jubilee to Queen Elizabeth II's Golden Jubilee. The events covered are notably coronations, jubilee celebrations and royal visits. Items include souvenir china, scarves, ribbons, medals and programmes.

6.1.8 Time Travellers The purpose of this collection is to reflect different time periods in chronological order. There are approximately 30 items and these range from an ammonite fossil (70 million years old) to a Golden Jubilee commemorative spoon from 2002 and include representative objects from the Roman, Tudor, Victorian, World War 2 and post war periods. The collection illustrates changes over time through a variety of materials, uses and technology.

6.1.9 Toys and Games This collection of approximately 100 items represents toys from the Tudor period to the present day. It is particularly strong in terms of Victorian toys including a stereoscope, zoetrope and restored Victorian-style rocking horse. The collection is brought up to date with a range of popular toys from the early 2000s including Buzz Lightyear and Harry Potter Lego.

6.1.10 Victorian This collection of approximately 150 items represents three core themes relating to the National Curriculum: Houses and Homes, Seaside Holidays from the Past and Victorian Life. It contains a strong range of Victorian domestic cleaning and cooking items including a dolly tub, mangle and knife cleaner. Also included are Victorian school items such as samplers and slates, and seaside holiday items such as an ice cream maker and swimming costumes.

6.1.11 World War Two This strong collection of approximately 100 items focuses on Life on the Home Front and includes a range of civilian gas masks, ration books, original clothing and objects relating to evacuation. Many of these objects have been locally sourced and relate directly to local people and places. A range of ephemera, posters and photographs has also been collected to support interpretation of the objects. As this is also an area of collecting for the Transport Museum Learning Handling collection, consultation will take place between each museum.

6.2. Criteria governing future collecting policy, including subjects or themes for collecting

6.2.1 Aim The Herbert will collect items that provide a high quality object-focused learning experience for a diverse range of users both onsite and through outreach activities. Where possibly, original and replica items will be collected that relate to established themes outlined within the National Curriculum and have a local provenance and relevance. The Learning team also aims to complement the work of the curatorial team by providing handling materials and sessions relating to themes within the redeveloped galleries.

6.2.2 Types of material to be collected • Objects, including printed and written material • Printed and written material relating to the history of the objects • Photographic material

6.2.3 Priorities 6.2.3.1 The Herbert will continue to collect items that will strengthen the existing collections and further add to their interpretative and educational potential for a wide range of users. Items will also be identified that will help to support the development of sessions in the redeveloped galleries. Key areas for collecting will be:

6. 2.3.2 Costume As much of the costume collection is currently underused, the Learning team would like to create a fashion timeline module suitable for FE students and specialist interest groups. It may therefore be necessary to collect costume suitable for trying on or to complete any obvious gaps. The aim would be also to create a small collection of hats as an accessible way of exploring history with SEN groups.

6. 2.3.3 World War Two To enhance the extensive World War Two collection, more items will be collected relating to the role of women and the experience of children.

6.2.3.4 Medieval and Tudor The Medieval and Tudor collections would benefit from items relating to the history of medicine and apothecary, which have been areas specifically requested by schools.

6.2.3.5 Post-war Coventry Objects and ephemera relating to post-war Coventry are currently underrepresented in the learning collections. The Learning team would like to add to the number and range of items that represent the urban redevelopment of the city and the changing landscape and people of Coventry.

6.2.3.6 Across all of the collections the aim is to source original items to compliment or replace replicas and collect further locally specific archival and photographic material to contextualise the objects.

6.3 Collecting Methods 6.3.1 Donations from the public and transfers from the core collections will remain key methods of collecting. However, items will be proactively sourced and purchased when required. It may be necessary to collect duplicate examples of popular objects that sustain regular use and wear. 6.4 Period of time and/or geographical area to which collecting relates 6.4.1 Collecting in this area will not necessarily be restricted to geographical area, with objects purchased being representative of the key collections and themes outlined above. Preference will be given to objects with local provenance where possible.

6.5 Additional limitations on collecting in this area 6.5.1 The Learning team will not collect items that are unsuitable for handling or educational purposes. Health and safety requirements and risk assessment procedures will be kept in mind when adding to the collections.

6.6 Disposal conditions for the Learning collection 6.6.1 As the Learning Collection is used in a different way to the other museum collections, some items within it will have a more limited lifespan. This will be explained to any potential donor at the time of entry into the Learning Collection.

6.6.2 Disposal from the Learning Collection because an object is no longer suitable for use in handling sessions due to its deterioration or damage is not subject to the formal disposal policy and procedure outlined elsewhere in this document.

6.6.3 Where disposal is proposed because an object is no longer required for the Learning collection rather than because of deterioration or damage, then the full disposal policy procedure will be followed.

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