Ashtead Common Audit of Entrances and Rides

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Ashtead Common Audit of Entrances and Rides ASHTEAD COMMON AUDIT OF ENTRANCES AND RIDES by Michael Bower and James Irvine December 2012 Contents Executive Summary 1 1. Objective 2 2. Background 2 3. General Recommendations 2 3.1 Entrances 3 3.2 Designated Rides and Welcome Notices 3 3.3 Maps 3 3.4 Existing Notice Boards and Notices 4 3.5 Recommended Notice Boards and Notices 5 3.6 Barways 5 3.7 Dead Hedges 6 3.8 Stand alone “No Entry” posts 6 3.9 Other Furniture 7 4. Discussion of main Audit findings and additional Recommendations – Entrances 7 5. Discussion of main Audit findings and additional Recommendations – Designated Rides 10 6. Conclusion 12 Appendices A. Prototype combined Map/Welcome Notice for Ride Entrances 13 B. Prototype combined Map/Welcome Notice for Footpath Entrances 14 C. Present Notice Boards and Proposed “No Entry” roundels 15 Annexes (bound separately from main report) 16-51 D. Individual Entrances audit sheets E. Individual Designated Rides audit sheets F. Errors on existing maps G. Summary of Recommendations for Individual Entrances and Rides Executive Summary The City Commons Superintendent asked two Ashtead Common Volunteers to audit the Entrances and Rides of Ashtead Common. They found the physical condition and aesthetics of the 20 Entrances to be generally satisfactory. However it is evident that many cyclists are blatantly disregarding where they are permitted to ride on the Common, causing damage and disturbing wild life and other users. Considerable improvements in signage and maps are urgently needed to clarify what constitutes responsible cycling. Further recommendations for improving Notice Boards, barways and dead hedges are made after careful consideration of the various aesthetic, financial and lead-time implications. 1 1. Objective To audit the Entrances and Rides of Ashtead Common and recommend improvements to: (1) the City’s welcome to all responsible users; (2) the information provided; and (3) instructions to dog walkers, cyclists and horse riders bearing in mind the needs to minimise: (4) visual “clutter”; and (5) workload and financial cost. 2. Background Over the years the signage, barways and dead hedges on Ashtead Common have evolved, sometimes on an ad hoc basis, in response to a variety of needs: to advertise the City’s presence, to display the Byelaws, to inform and educate users, and to control dog walkers, horse riders and cyclists. The investment to date is now largely effective in controlling horse riders, but is failing to control cyclists: commuters, family weekend groups and Mountain bikers are making increasing use of footpaths and even grassland, damaging the ground, disturbing wild life, and upsetting other users: FP 34 (dry) FP 25 Trevona Entrance This increased presence of cyclists has been accentuated by the clearance of bracken, the creation of cattle field fence lines, the opening of CR5, the surfacing behind Broadhurst, and the Olympics, and has been aggravated by less visible enforcement at weekends. Another underlying contributory factor is the lack of unambiguous, clear and concise maps, associated wording, and signage to show exactly where on the Common cyclists are and are not welcome. This deficiency in turn denies child cyclists, walkers and Rangers a clear message to help promote responsible cycling. 3. General Recommendations Broadly speaking the audit found most of the existing furniture, though ageing, to be in fair condition. While it is desirable to standardise the design of the various notice boards, the auditors see this as a longer term goal, and believe the priority for immediate effort and expenditure should be on features that will help to reduce the impact of off-Ride cyclists on the Common. Getting our various messages across to visitors is surely more important than uniformity in the physical furniture. 2 3.1 Entrances The number and identity of the “Entrances” to Ashtead Common was not clear to the auditors. The audit identified 20 entrances being regularly used by visitors. Some of these Entrances have two access points; 14 are not named on site; 13 are not named on the present maps. The “official” names of some entrances are unclear. Those adopted for this Report include “Two Bridges”, “Epsom Common Entrance”, “Ashtead Common Pond”, “Trevona”, “Green Gates”, “The Common (Bridge)”, “The Common (Links Road)” and “Estate Office”. It is recommended that all 20 Entrances are named on a new map and on-site on a Notice Board. 3.2 Designated Rides and Welcome Notices The auditors’ principle finding is that currently there is no consistent, clear and unambiguous message at every entrance to the Common proclaiming the City’s welcome to all responsible users but also making clear constraints on dogs, cyclists and horse riders. Regardless of which Entrance they use, cyclists can and often do claim ignorance of being limited to bridleways and Concessionary Rides. Indeed the terms “Bridleway”, “Concessionary Ride”, “Permissive Ride” and “Right of way” confuse most users of the Common; they would also be cumbersome on Welcome Notices. It is recommended that the term “Designated Ride”, or simply “Ride”, is used on all Welcome Notices and maps to describe all Bridleways and Concessionary/Permissive Rides. Any legal requirement to identify Bridleways, Rights of Way, Concessionary Rides and waymarkers should be met in the keys to maps, rather than the maps themselves. It is recommended Designated Ride 4 is “extended” to include the surfaced sections of Footpaths 35 and 37. 8 Rides are addressed: Ride From To Seasonal? Surfaced? Presently known as 1 Two Bridges Epsom Gap all year partly CR1. 2 Overdale Rushett’s View seasonal mostly part of CR2. 3 Lady Howards Crossing Woodlands Road all year throughout CR3. 4 Two Bridges Epsom Common Entrance all year throughout FP35, CR4, FP37. 5 Two Bridges The Common seasonal no CR5. 29 Woodcock Corner Epsom Gap all year throughout Bridleway 29. 33 Woodfield Chessington View all year no Bridleway 33. 38 Craddocks Avenue Woodcock Corner all year mostly Bridleway 38 & 147. The auditors have identified a need for two types of “Welcome Notice”. Both should incorporate a new map and a welcoming tone with identical wording, except for a message that can be easily read without cyclists having to dismount which makes clear that: Type “R”: at Entrances serving Designated Rides: cyclists and horse riders are welcome provided they keep to the Designated Rides, and Type “F”: at Entrances only serving Footpaths: cyclists and horse riders should not enter here. It is strongly recommended that one of the two new Welcome Notices, similar to those shown in Appendices A and B, should be displayed at all 20 Entrances. The size of these notices and how they can be most aesthetically and economically mounted is closely related to mapping issues. 3.3 Maps The auditors found five maps in current use: 1. The “old” maps on the black Corporate Identity Boards. 2. The “recent” maps on the newer natural oak Notice Boards. 3. The “2009” map in the “Welcome to Epsom and Ashtead Commons” leaflet. 4. The “2011” map in the “Ashtead Common” leaflet. 5. The map(s) associated with the inventory of furniture on the Common. 3 The auditors’ comments on the Inventory Map are listed in Annex F. Differences between the other maps are understandable given the varying dates and objectives, but are nevertheless confusing to members of the public, and the auditors believe strongly none of the present maps, even with their associated keys and texts, get over a clear message about where on the Common cyclists and horse riders are and are not welcome. In particular there is confusion on the practical significance of the legal terms of Bridleway, Concessionary/Permissive Rides, Rights of Way, Public footpaths, numbered and unnumbered paths, firebreaks and wayleaves. It is also arguable that all the maps have significant failings in helping users to identify their location. To address these problems it is recommended that: 1. Two variants, “R” and “F”, of a single new combined map/Welcome Notice are prepared for use, at appropriate scales, at all Entrances, some other locations on the Common, on all Ashtead Common leaflets, and in electronic formats including the Common’s webpage and QR code. 2. All “Designated Rides” are shown in a bold contrasting colour, (dark brown seems appropriate), solid for all-year rides, dashed for seasonal rides. 3. All numbered footpaths, other well-established footpaths, and all firebreaks and wayleaves are shown by a thinner dashed line in a less prominent colour (green seems appropriate). 4. Identification for legal reasons of bridleways, rights of way and Concessionary Rides, and their associated waymarks, are addressed in the key to the new map. 5. The “Where am I?” function of the new map is helped by including tinting to show elevation, naming of all Entrances, and other features. “You are here” stickers would be a bonus. Examples of how a new map incorporating these principles can be combined with the two types of Welcome Message are shown in Appendices A and B. The size of these combined maps and notices will vary from A0 for the largest Notice Boards to A3 for the smallest, and for leaflets. 3.4 Existing Notice Boards and Notices At present the 20 Entrances have a wide variety of Notice Boards (see Appendix C): 6 of the Entrances have the black painted “D2” Corporate Identity Boards that carry a large embossed version of the City’s crest, an old map with an old “Welcome Notice”, and Bye-laws on the back. These Boards have a striking visual impact and, with two exceptions (Craddock’s Avenue and Epsom Gap), appear to be in good condition, but do not identify the individual Entrances, and their height makes them unsuitable to display detailed information.
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