Angus Council 9 May 2013 Minutes 2013 Volume

ANGUS COUNCIL

to be held on

9 MAY 2013

MINUTES 2013

VOLUME 119

ANGUS COUNCIL – 9 MAY 2013

VOLUME 119

Date Page No

(a) Angus Council 28 Mar 2013 133 (b) Development Standards Committee 2 Apr 2013 142 (c) Scrutiny and Audit Committee 4 Apr 2013 144 (d) Social Work and Health Committee 4 Apr 2013 147 (e) Civic Licensing Committee 11 Apr 2013 151 (f) Neighbourhood Services Committee 11 Apr 2013 155 (g) Infrastructure Services Committee 16 Apr 2013 163 (h) Education Committee 18 Apr 2013 169 (i) Development Standards Committee 23 Apr 2013 177 (j) Corporate Services Committee 25 Apr 2013 179 (k) Strategic Policy Committee 30 Apr 2013 185

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ANGUS COUNCIL

MINUTE of MEETING of ANGUS COUNCIL held in the Town and County Hall, Forfar on Thursday 28 March 2013 at 4.00pm.

Present: Provost HELEN OSWALD, Depute Provost ALEX KING, Councillors BILL BOWLES, BRIAN BOYD, COLIN BROWN, LYNNE DEVINE, BILL DUFF, MAIRI EVANS, DAVID FAIRWEATHER, CRAIG FOTHERINGHAM, IAIN GAUL, JEANETTE GAUL, MARTYN GEDDES, SHEILA HANDS, JIM HOUSTON, DAVID LUMGAIR, IAN McLAREN, GLENNIS MIDDLETON, DONALD MORRISON, ROB MURRAY, BOB MYLES, RONNIE PROCTOR, MARK SALMOND, EWAN SMITH, BOB SPINK, MARGARET THOMSON, PAUL VALENTINE and SHEENA WELSH.

PROVOST HELEN OSWALD, in the Chair.

The Council at this stage of the meeting resolved that Report No 204/13, being a Report by the Chief Executive on Developing the Council’s Management Structure, be considered in the public part of the meeting.

1. APOLOGIES

An apology for absence was intimated on behalf of Councillor David May.

2. DECLARATIONS OF INTEREST

The following declarations of interest were intimated:

• Councillor Smith declared an interest in item 4(ii)(k) as his children attended one of the primary schools involved. He indicated that he would participate in discussion and voting on this item.

• Councillors Middleton and Fotheringham declared an interest in item 15 as Council appointees to Tayside Community Justice Authority. They both indicated that they would participate in discussion and voting on this item.

• Provost Helen Oswald declared an interest in item 6(b) as she was a member of the Board of Trustees of the Scottish War Memorial. She indicated that she would not participate in discussion and voting but would remain in the meeting.

3. REQUEST FOR A DEPUTATION

The Council resolved to receive a deputation from Mr David Drysdale (EIS) a Teacher Representative on the Education Committee in connection with the referred matter at item 4(ii)(k) regarding the Arbroath Schools Project.

Mr Drysdale spoke in support of the decision of the Education Committee and urged members to approve Option C as detailed in Report No 166/13.

Following a number of questions, Mr Drysdale withdrew to the public seating.

4. MINUTES OF THE COUNCIL AND COMMITTEES

(i) Minutes of Previous Meetings

(a) Angus Council

The minute of meeting of Angus Council of 14 February 2013 was submitted and approved as a correct record.

(b) Angus Council (Special)

The minute of the special meeting of Angus Council of 14 February 2013 was submitted and approved as a correct record. 134

(ii) Minutes of Committees

The minute of the special meeting of the Neighbourhood Services Committee of 12 February 2013 was submitted and noted.

(d) Development Standards Committee

The minute of meeting of the Development Standards Committee of 19 February 2013 was submitted and noted.

(e) Development Management Review Committee

The minute of meeting of the Development Management Review Committee of 19 February 2013 was submitted and noted.

(f) Scrutiny and Audit Committee

The minute of meeting of the Scrutiny and Audit Committee of 21 February 2013 was submitted and noted.

(g) Social Work and Health Committee

The minute of meeting of the Social Work and Health Committee of 21 February 2013 was submitted and noted.

(h) Civic Licensing Committee

The minute of meeting of the Civic Licensing Committee of 28 February 2013 was submitted and noted.

(i) Neighbourhood Services Committee

The minute of meeting of the Neighbourhood Services Committee of 28 February 2013 was submitted and noted.

(j) Infrastructure Services Committee

The minute of meeting of the Infrastructure Services Committee of 5 March 2013 was submitted and noted.

(k) Education Committee

The minute of meeting of the Education Committee of 7 March 2013 was submitted and except as detailed hereunder, noted:

Arbroath Schools Project

With reference to Article 4, Councillors Bowles and Smith had referred the Committee’s decision for determination by the Council in accordance with Standing Order 39(3)(ii).

COUNCILLOR WELSH, SECONDED BY COUNCILLOR THOMSON, MOVED THAT THIS COUNCIL APPROVES THE DECISION OF THE EDUCATION COMMITTEE OF 7 MARCH 2013, AS DETAILED AT ITEM 4 OF THE MINUTE.

Councillor Smith, seconded by Councillor Bowles, moved that this Council:-

(i) defers any decision on a preferred way forward from the options listed in the Report; 135

(ii) instructs the Strategic Director of Communities/People to work with the Scottish Government-funded Architecture Design Scotland in conducting a fresh independent review of the ten schools listed in the Arbroath Schools Project;

(iii) notes that Architecture Design Scotland’s input would come at no additional cost to Angus Council;

(iv) following the joint review, instructs the Strategic Director to bring forward a new range of proposals. These proposals should demonstrate clear ways to:

(a) significantly improve all ten schools within the £10.6 million funding; or

(b) clearly demonstrate how all ten schools would all individually benefit from a proposed total spend of £30.6 million.

(v) sets a preferred target date of this completed review of the first Education Committee following the summer break.

On a vote being taken, the members voted:

For the motion:-

Provost Helen Oswald, Depute Provost Alex King, Councillors, Brown, Devine, Duff, Evans, Fairweather, Fotheringham, Iain Gaul, Jeannette Gaul, Geddes, Hands, Houston, Lumgair, McLaren, Middleton, Morrison, Murray, Myles, Proctor, Salmond, Spink, Thomson, Valentine and Welsh (25).

For the amendment:-

Councillors Bowles, Boyd and Smith (3).

The motion was declared carried and the Council resolved accordingly.

(l) Development Standards Committee

The minute of meeting of the Development Standards Committee of 12 March 2013 was submitted and noted.

(m) Development Management Review Committee

The minute of meeting of the Development Management Review Committee of 12 March 2013 was submitted and noted.

(n) Corporate Services Committee

The minute of meeting of the Corporate Services Committee of 14 March 2013 was submitted and noted.

(o) Strategic Policy Committee

The minute of meeting of the Strategic Policy Committee of 19 March 2013 was submitted and noted.

5. QUESTIONS IN TERMS OF STANDING ORDER 23(1)

(i) Questions from Councillor Bowles

The Council resolved to note the questions lodged by Councillor Bowles and the responses given by the Convener of Neighbourhood Services. 136

(ii) Questions from Councillor Boyd

The Council resolved to note the questions lodged by Councillor Boyd and the responses given by the Convener of Neighbourhood Services.

6. MOTIONS IN TERMS OF STANDING ORDER 24(1)

(a) Bedroom Tax

Councillor Houston, seconded by Councillor Duff, moved that this Council:-

(i) “opposes the imposition of the bedroom tax as a Draconian financial burden on Angus residents;

(ii) will do everything it can to mitigate the negative effects of the bedroom tax and will work with the Scottish Government to lobby the UK Government to redress the ill thought negative consequences these policies will create; and

(iii) resolves that for those tenants who are caught in the bedroom tax, where the Head of Housing is satisfied that both tenants and Angus Council are doing all they can practicably be expected to do to avoid falling into arrears, and to tackle arrears where they do occur, it will exhaust all legitimate means to collect rent due and eviction will only be used as a very last resort.”

Having heard from Councillor Fairweather in relation to an amended recommendation (iii), the Council resolved:-

(i) to oppose the imposition of the bedroom tax as a Draconian financial burden on Angus residents;

(ii) to do everything it can to mitigate the negative effects of the bedroom tax and will work with the Scottish Government to lobby the UK Government to redress the ill thought negative consequences these policies will create; and

(iii) that for a transitional period of one year, where the Head of Housing or his successor was satisfied that tenants who were subject to the bedroom tax would do all they reasonably could to avoid falling into arrears, it would use all legitimate means to collect rent due, except eviction.

In accordance with the provisions of Standing Order 15 (11)(ii) Councillor Myles requested that his dissent be recorded from the foregoing decision.

(b) The Scottish National War Memorial Project

Councillor Proctor, seconded by Councillor Fotheringham, moved that this Council:

(i) “supports the Scottish War Memorial Trustees proposals to embark on a Corporate Communications Project to commemorate the 100th anniversary of The Great War which will consist of creating a new web site, a high definition photographic record and a book to commemorate the Memorial;

(ii) notes the costs of this Project are estimated at £50,000 and that the Trustees of the Scottish War Memorial is seeking financial assistance to deliver the outcomes of the Project; and

(iii) pledges a financial contribution of £1,000 which can be accommodated from the Other Services revenue budget in 2013/14 and the provision for the upkeep of war memorials therein”.

The Council resolved unanimously to approve the motion. 137

7. DESIGNATION OF CHIEF SOCIAL WORK OFFICER

With reference to Article 5 of the minute of the ordinary meeting of Angus Council of 14 February 2013, the Council resolved to designate the Senior Manager, Community Care as the Chief Social Work Officer in accordance with statutory requirements and that Standing Order 44 (2) be amended accordingly.

8. REVISIONS TO COMMITTEE MEMBERSHIP AND APPOINTMENT OF VICE CONVENER OF THE EDUCATION COMMITTEE

There was submitted Joint Report No 196/13 by the Director of Corporate Services and the Head of Law and Administration advising members of changes to the political balance of the Council and of the requirement to appoint a Vice-Convener of the Education Committee.

The Council at this stage resolved to note the terms of Standing Order 31(4) which stated that members shall “so far as possible” give effect to the principles regarding political balances set out in the Local Government and Housing Act 1989.

Standing Order 31(1)

Councillor Fairweather, seconded by Councillor Iain Gaul, moved that in relation to para. 2.4 of the Report, this Council:-

(i) recognises that Standing Order 31(1) was unworkable and that political and geographical balance could not be achieved for Civic Licensing, Development Standards and Licensing Board (known collectively as the quasi-judicial committees); and

(ii) agrees that the make up of the quasi-judicial committees be set by political balance only and that Standing Order 31(1) be altered accordingly.

The Council resolved to approve the motion.

Committee Membership

The Council thereafter resolved:

(i) to note and approve the following changes to Committees:-

 Corporate Services Committee - Councillor Morrison to demit;

 Development Standards Committee – Councillor Welsh to demit; Appoint Councillor Fairweather.

 Education Committee – Councillor Lumgair to demit; Appoint Councillor Fairweather.

 Infrastructure Services Committee – Councillor Devine to demit; Appoint Councillor Proctor.

 Strategic Policy Committee – Councillor Murray to demit.

(ii) to note that the membership of Civic Licensing, Neighbourhood Services, Social Work and Health and Scrutiny and Audit Committees remained the same, but to amend the membership of the Civic Licensing Committee from 13 members to 10 members which would mirror the membership of the Angus Licensing Board; and

(iii) to note that one vacancy still remained on the Corporate Services, Development Standards and Strategic Policy Committees and that expressions of interest be submitted to the Head of Law and Administration as soon as possible.

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Vice-Convener of the Education Committee

COUNCILLOR IAIN GAUL, SECONDED BY COUNCILLOR VALENTINE, MOVED THAT COUNCILLOR DEVINE BE APPOINTED VICE-CONVENER OF THE EDUCATION COMMITTEE.

Councillor Myles, seconded by Councillor Fairweather, moved as an amendment, that Councillor Thomson be appointed Vice-Convener of the Education Committee.

On a vote being taken, the members voted:-

For Councillor Devine:

Provost Helen Oswald, Depute Provost Alex King, Councillors Bowles, Boyd, Brown, Devine Duff, Evans, Ian Gaul, Jeannette Gaul, Hands, Houston, McLaren, Middleton, Morrison, Murray, Smith, Spink, Valentine and Welsh (20);

For Councillor Thomson:

Councillors Fairweather, Fotheringham, Geddes, Lumgair, Myles, Proctor, Salmond and Thomson (8);

Consequently, Councillor Devine was appointed Vice-Convener of the Education Committee.

9. MEMBERS’ ALLOWANCES SCHEME

There was submitted Report No 197/13 by the Director of Corporate Services advising members of the submission date of their claims at the end of the financial year.

The Council resolved to note the following procedure, which was in line with the approach agreed in previous years:-

(i) all claims for travel, subsistence and other expenses for the year ending 31 March 2013, must be submitted to the Head of Finance on or before 5 April 2013;

(ii) claims for travel, subsistence and other expenses for the year ending 31 March 2013, which were not submitted to the Head of Finance by 5 April 2013 would lapse;

(iii) for the avoidance of doubt, members’ claims submitted by 5 April 2013 should not include any item in respect of a day after 31 March 2013; and

(iv) members are reminded to allow time for claim forms to be returned in the first instance to the Chief Executive’s Department for checking and countersigning in order to meet the deadline for submission to the Head of Finance.

10. POLICE REFORM – TRANSITIONAL FINANCIAL ARRANGEMENTS

With reference to Article 9 of the minute of meeting of Angus Council of 13 September 2012, there was submitted Report No 198/13 by the Director of Corporate Services advising members of the transitional financial arrangements which were expected to apply to wind up the financial affairs of Tayside Joint Police Board.

The Report indicated that the three main areas of importance for the Police Board as far as transitional financial arrangements were concerned were the transfer of assets and liabilities; the arrangements for preparing and approving the Board’s 2012/13 Accounting Statements and the expected financial arrangements for Day 1 of the new services.

The Report concluded that there were not expected to be any significant additional financial implications for the Council as the bulk of the work required to prepare the 2012 accounts for the Board would fall to Police staff (as was the case at present, with only some officer time being required from Angus Council).

The Council resolved to note the contents of the Report. 139

11. TREASURY MANAGEMENT STRATEGY STATEMENT 2013/2014

With reference to Article 5 of the minute of meeting of the Scrutiny and Audit Sub-Committee of 21 February 2013, there was submitted Joint Report No 120/13 by the Director of Corporate Services and the Head of Finance seeking approval of the proposed Treasury Management Strategy for Angus Council for 2013/14.

The Report indicated that the production of a Treasury Management Strategy Statement for the forthcoming financial year was a requirement of the Treasury Management in the Public Services Code of Practice issued by the Chartered Institute of Public Finance and Accountancy (CIPFA).

The Council resolved:-

(i) to approve the proposed Treasury Management Strategy Statement and Annual Investment Strategy for 2013/14, attached as Appendix A to the Report; and

(ii) to approve the Treasury Indicators as detailed in Appendix A – Annex D to the Report.

12. AGILE WORKING DEVELOPMENTS AND ACCOMMODATION RATIONALISATION UPDATE

With reference to Article 15 of the minute of meeting of Angus Council of 15 September 2011, there was submitted Report No 199/13 by the Director of Corporate Services updating members on the works and developments progressed to date, along with planned activity to further advance the agile working capacity within the Council and to further rationalise the Council’s property holdings.

The Council resolved:-

(i) to note the contents of the Report;

(ii) to note the progress made to date in the delivery of the agile working developments incorporated in the updated Corporate Information Technology Strategy;

(iii) to note the further IT related developments intended to support and enhance staff agile working arrangements;

(iv) to note the accommodation rationalisation applied to date and the further planned programmed activity;

(v) to note the funding arrangements in place to progress the overall programmed work activity; and

(vi) to note that further update Reports would be presented to members at appropriate times.

13. ESTABLISHMENT OF A MEMBER/OFFICER GROUP – THE ANGUS PROCUREMENT SOUNDING BOARD

There was submitted Joint Report No 200/13 by the Director of Corporate Services and the Chief Executive advising members of a proposal for the establishment of a member/officer group to act as a sounding board for the development of the Council’s approach to procurement.

The establishment of a member/officer group would offer greater democratic input into setting the Council’s overall strategy, high level objectives and required outcomes from its procurement. In addition, it would offer greater assurance that the direction of travel being selected for procurement reform, as it was being set, was the correct one for Angus. 140

The Council resolved:-

(i) to note the existing arrangements which provided elected members with strategic oversight of the Council’s procurement arrangements and oversight of major procurement projects;

(ii) to agree that added value could be brought to the procurement reform programme of the Council through increased elected member involvement in developing the Council’s strategy, high level objectives and required outcomes from its procurement prior to these matters being considered through the formal Committee process;

(iii) to establish a Member/Officer Group to be called the Angus Procurement Sounding Board comprising up to three administration and up to three non-administration members to act as an advisory and consultative group on the procurement matters referred to in recommendation (ii) above; and

(iv) to appoint Councillors Lynne Devine, Jim Houston, Paul Valentine, Bill Bowles, Ronnie Proctor and Ewan Smith to the member/officer group.

14. PENSIONS ACTS 2008 AND 2011: AUTO-ENROLMENT

There was submitted Joint Report No 201/13 by the Chief Executive and the Director of Corporate Services advising members of the obligations placed upon the Council by the Pensions Acts of 2008 and 2011, describing the arrangements which had been implemented to date to meet these obligations and seeking approval for proposals concerning further arrangements.

The Council resolved:-

(i) to note the Council’s obligations under the terms of the Pensions Acts of 2008 and 2011 and the arrangements put in place to meet these obligations;

(ii) to support the use of the ‘transitional period’ to delay automatic enrolment for certain eligible job holders until 30 September 2017;

(iii) to support the use of the ‘postponement’ option for appropriate employee categories as described in the Report; and

(iv) to take the necessary actions to make membership of a National Employment Savings Trust (NEST) pension available for workers ineligible for entry into the Local Government Pension Scheme or the Scottish Teachers Superannuation Scheme.

15. SCOTTISH GOVERNMENT CONSULTATION – REDESIGNING THE COMMUNITY JUSTICE SYSTEM

There was submitted Report No 202/13 by the Chief Executive advising members of the Scottish Government’s national consultation into the Redesign of the Community Justice System.

The Report indicated that the consultation proposed three alternative options, these being an enhanced Community Justice Authority model; a local authority model; and a national single service model. The consultation was of major significance for the future of community justice services in Scotland and had important implications for local authority service delivery and structure.

The response, attached as an Appendix to the Report, had been the subject of appropriate consultation and deliberation and it was concluded that the local authority model, had by some distance, the most to commend it.

The Council resolved:-

(i) to note the contents of the Report; and

(ii) to endorse the proposed response to the Scottish Government’s consultation on Redesigning the Community Justice System. 141

16. CLEAN UP SCOTLAND CAMPAIGN

There was submitted Report No 203/13 by the Chief Executive giving background information about the “Clean up Scotland” campaign which was being promoted by Keep Scotland Beautiful and recommending that Angus Council make a formal statement of its support for the campaign.

The Report indicated that support for the Clean up Scotland campaign would enhance the Council’s existing efforts to improve both the urban and rural environments and contribute to enhancing the positive perceptions of the area held by visitors to the county.

The Council resolved:-

(i) to endorse the aims and objectives of the “Clean Up Scotland” campaign;

(ii) to instruct the Chief Executive to provide Keep Scotland Beautiful with a formal confirmation of the Council’s support for the campaign;

(iii) to instruct the Strategic Directors to ensure that relevant services take account of the Council’s commitment to the campaign in the shaping and delivery of services; and

(iv) to establish a member/officer group and that the Strategic Director - Communities report back at a later date with detailed proposals.

17. DEVELOPING THE COUNCIL’S MANAGEMENT STRUCTURE – PHASE 2

With reference to Article 10 of the minute of meeting of Angus Council of 13 September 2012, there was submitted Report No 204/13 by the Chief Executive advising the Council of the recommendations of the Member/Officer Working Group on management structures in respect of Phase 2 of the restructuring process and seeking approval for new tier three structures in the Communities Directorate and the Chief Executive’s Unit.

The Report also set out the broad principles and processes for the delivery of this element of the Council’s senior management restructure.

The Council resolved:-

(i) to approve the headline principles for the Phase 2 restructure;

(ii) to approve the principles and process for the population of the agreed Phase 2 structures;

(iii) to approve the use of the term Directorate for a cognate area of work restructured under the headings of Communities, People and Resources;

(iv) to approve the restructure of the Communities Directorate and Chief Executive's Unit proposed in the Report;

(v) to approve the grading proposals as set out in the Report and its Appendices;

(vi) that the council’s early retirement/voluntary redundancy policy and procedure should continue to be used to effect the new structure where appropriate; and

(vii) to note that staff affected and Trade Unions would continue to be involved in discussions about these proposals and that the wider staff team would be kept informed of developments;

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ANGUS COUNCIL

MINUTE of MEETING of the DEVELOPMENT STANDARDS COMMITTEE held in the Town and County Hall, Forfar on Tuesday 2 April 2013 at 10.00 am.

Present: Councillors ROB MURRAY, LYNNE DEVINE, BILL BOWLES, BILL DUFF, MAIRI EVANS, CRAIG FOTHERINGHAM, JEANETTE GAUL, ALEX KING, DAVID LUMGAIR, IAN McLAREN and BOB SPINK.

In Attendance: Councillor DAVID FAIRWEATHER.

Councillor MURRAY, Convener, in the Chair.

1. APOLOGIES

There were no apologies intimated.

2. DECLARATIONS OF INTEREST/INTIMATIONS OF CONTACT

In terms of the Councillors Code of Conduct, the following declarations of interest/intimations of contact were made:-

• Councillors Gaul and Fotheringham declared an interest in item 6, application No 12/01131/EIAM, as the Convener and Vice-Convener, respectively of the Angus Steering Group for the Commonwealth Games. Both indicated that they would be taking part in any discussion and voting.

• Councillor Devine declared an interest in item 8, application No 13/00121/FULL, as she had been contacted by members of the Friends of the Forfar Botanists. She indicated that she would be taking part in any discussion and voting.

3. BUILDING WARRANTS

The Committee noted that during the period 4 to 22 March 2013, a total of 44 Building Warrants, 2 Staged Warrants, 2 Demolition Warrants and 9 Amendments to Warrant had been approved with an estimated cost of £2,287,920.

4. DELEGATED DECISIONS

The Committee noted that during the period 2 to 23 March 2013, a total of 26 planning applications had been approved and 5 refused under the Scheme of Delegation to Officers.

5. MINUTE OF PREVIOUS MEETING

The minute of meeting of this Committee of 12 March 2013 was approved as a correct record and signed by the Convener.

PLANNING APPLICATIONS

6. BARRY BUDDON DTA, BARRY, CARNOUSTIE

There was submitted Report No 215/13 by the Strategic Director – Communities detailing application No 12/01131/EIAM by Glasgow 2014 Ltd. for the erection of shooting ranges and associated infrastructure, formation of footpaths and engineering works at Barry Buddon DTA, Barry, Carnoustie. The application was recommended for approval.

Slides were shown.

The Committee agreed that the application be approved, as detailed in the Report.

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7. LAND ADJACENT TO THE STABLES, WESTERN ROAD, MONTROSE

There was submitted Report No 216/13 by the Strategic Director – Communities detailing application No 13/00077/FULL by D & S Properties for the formation of two parking spaces on land at The Stables, Western Road, Montrose. The application was recommended for approval.

Slides were shown.

The Committee agreed that the application be approved, as detailed in the Report.

8. SITE OF FORMER CHANGING ROOMS, MYRE ROAD, FORFAR

There was submitted Report No 217/13 by the Strategic Director – Communities detailing application No 13/00121/FULL by Friends of the Forfar Botanists for the formation of a public garden with seating on derelict ground at site of the former changing rooms, Myre Road, Forfar. The application was recommended for approval.

Slides were shown.

The Committee agreed that the application be approved, as detailed in the Report.

9. STRATEGIC PLANNING APPLICATION: LAND AT FORMER EDZELL AIRBASE, NEAR BRECHIN

With reference to Article 10 of the minute of meeting of this Committee of 6 March 2012, there was submitted Report No 219/13 by the Strategic Director – Communities providing a suggested basis for the Council’s formal consultation response to Aberdeenshire Council on the amendments to a planning application received by them for planning permission in principle for residential development, recreation/open space areas, retail, commercial, business, community facilities, general industrial and storage and distribution on land at the former Edzell Airbase.

The Report indicated that the amendment to the planning application had reduced the level of housing to 300 houses, compared to the original 1,000 and it was on this element on which the Council was being re-consulted.

The Committee agreed:-

(i) to note the contents of the Report;

(ii) to note the amendments to the major proposals for the ‘Newesk’ Village and employment development at the former Edzell Airbase;

(iii) that no formal objection be made to the planning application but to re-emphasise members’ concerns regarding the need for improvements at the Northwater Bridge junction and the possible cross-boundary schooling issues; and

(iv) to approve the contents of the Report as the basis of the Council’s consultation response to planning Application No APP/2012/0037.

10. ENFORCEMENT UPDATE

There was submitted Report No 220/13 by the Strategic Director – Communities on the progress of enforcement cases which had been agreed previously by the Development Standards Committee.

Having heard from the Head of Planning and Transport, the Committee agreed:-

(i) that in respect of Hunters Path, Arbirlot, a further more detailed update and proposed action be submitted to the next meeting of this Committee; and

(ii) to note the progress made on all other cases.

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ANGUS COUNCIL

MINUTE of MEETING of the SCRUTINY AND AUDIT COMMITTEE held in the Town and County Hall, Forfar, on Thursday 4 April 2013 at 2.00pm.

Present: Councillors BOB SPINK, BRIAN BOYD, BILL BOWLES, LYNNE DEVINE, BILL DUFF, DAVID FAIRWEATHER, CRAIG FOTHERINGHAM, JEANETTE GAUL, JIM HOUSTON, DAVID MAY, SHEENA WELSH, BOB MYLES and MARTYN GEDDES.

Councillor SPINK, Convener, in the Chair.

1. APOLOGIES/SUBSTITUTES

Apologies for absence were intimated on behalf of Councillors Rob Murray and Ronnie Proctor with Councillors Sheena Welsh and Martyn Geddes substituting respectively.

2. DECLARATIONS OF INTEREST

The Committee agreed to note that no declarations of interest were made.

3. MINUTE OF PREVIOUS MEETING

The minute of meeting of this Committee of 21 February 2013 was approved as a correct record and signed by the Convener.

4. AUDIT SCOTLAND REPORT – USING COST INFORMATION TO IMPROVE PERFORMANCE

There was submitted Joint Report No 210/13 by the Chief Executive and the Head of Finance, highlighting the key messages from Audit Scotland’s Report on Using Cost Information to Improve Performance and assessing how current arrangements in the Council measured up to the best practice identified in Audit Scotland’s Report.

The purpose of the Report was to consider Audit Scotland’s Report and the implications for the Council and was split into three parts these being:-

• Councils need to use cost information more effectively;

• Councils should use cost measures and share good practice more effectively; and

• Key points for action, including a tool for checking progress.

The Audit Scotland Report was particularly pertinent as the Council moved into a period of unprecedented constraint and difficulty in the funding of public services.

Having heard from a number of members, the Committee agreed:-

(i) to note the contents of Audit Scotland’s Report; and

(ii) to note the contents of Report No 210/13 which included the main implications for the Council, the actions and suggested next steps.

5. ANGUS MODEL FOR SCRUTINY REVIEWS

With reference to Article 10 of the minute of meeting of this Committee of 21 February 2013, there was submitted Report No 211/13 by the Chief Executive, proposing a framework for conducting scrutiny reviews and presenting a Scrutiny Review Handbook which provided a guide and templates for conducting the reviews.

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The Report indicated that this was a fundamental step forward in the scrutiny arrangements of the Council, which would go beyond the statutory scrutiny requirements. It was accepted that this was a new role for this Committee and, as the process bedded in, changes may require to be made. Members of this Committee were fully committed to bringing in their own skills and abilities to the process to move forward the transformation agenda and better serve the people of Angus.

Having heard from the Chief Executive who highlighted a number of points and following a number of questions from members, the Committee agreed:-

(i) to approve the Angus Model for conducting scrutiny reviews;

(ii) to approve the broad timetable for review stages;

(iii) to approve the handbook and contents;

(iv) to note that, as part of the management restructure, a senior officer would be identified to support the Convener in his co-ordinating role and to initiate the first canvassing exercise;

(v) to note that the leadership development process would be the medium by which lead officers were identified to support the individual scrutiny panels; and

(vi) to note the canvassing exercise for the first tranche of reviews would commence in April.

6. ANNUAL AUDIT PLAN 2013-2014

With reference to Article 9 of the minute of meeting of the Scrutiny and Audit Sub-Committee of 3 April 2012, there was submitted Report No 212/13 by the Head of Finance appending a copy of the Chief Internal Auditor’s Annual Plan for 2013-2014 for ratification.

The Report indicated that, in terms of the new Public Sector Internal Audit Standards (PSIAS), the Chief Internal Auditor was required to set a risk-based Audit Plan sufficient to provide the required assurances to members and officers in relation to corporate governance risk management and internal controls. Attached as Appendix 1 to the Report were the outcomes of the annual planning exercise and the Chief Internal Auditor’s proposed Annual Audit Plan for 2013-2014.

The Committee agreed:-

(i) to note that a risk-based approach methodology had been utilised to develop the proposed Internal Audit Plan for 2013-2014; and

(ii) to ratify the proposed 2013-2014 Internal Audit Plan.

7. INTERNAL AUDIT ACTIVITY UPDATE

With reference to Article 4 of the minute of meeting of this Committee of 21 February 2013, there was submitted Report No 213/13 by the Head of Finance, providing the Chief Internal Auditor’s update on the Corporate Governance Interim Review, the National Fraud Initiative and on the main findings of Internal Audit Reports issued since the date of the last meeting.

Two Internal Audit Reports had been issued since the last Committee, these being:-

• Contract Management – Education/Schools PPP • Non-Council Funds

The Report indicated that an interim review in respect of the Corporate Governance Action Plans for 2012/13 had been undertaken and that generally the review had found that progress in taking forward action plans had been completed but noted that some departments required to provide further material. In relation to the Corporate Governance areas to be taken forward, the review also found that further work required to be undertaken in a number of areas.

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The National Fraud Initiative (NFI) was a major counter-fraud initiative which used computer data matching techniques to detect error and fraud. The exercise was undertaken every two years and participation was compulsory for Scottish Local Authorities, with the Council submitting 14 data sets for the 2012 NFI exercise. Further information on the outcome of the NFI exercise would be reported to this Committee later in the year.

The Committee agreed:-

(i) to note the summaries of the Audit Report;

(ii) to note that the Chief Internal Auditor would bring back to future meetings update Reports in relation to follow-up audits, including any outstanding actions; and

(iii) to note the update on the National Fraud Initiative.

8. EXTERNAL AUDIT REPORTS

With reference to Article 11 of the minute of meeting of the Scrutiny and Audit Sub-Committee of 3 April 2012, there was submitted Report No 214/13 by the Head of Finance, appending a copy of the External Auditor’s Annual Audit Plan for Angus Council 2012/2013.

The Report summarised the planned audit activity of the External Auditor based on the analysis of the risks facing Angus Council.

Having heard from Anne MacDonald, Senior Audit Manager, Audit Scotland who highlighted various aspects of the Report, the Committee agreed to note the contents of the Report.

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MINUTE of MEETING of the SOCIAL WORK AND HEALTH COMMITTEE held in the Town and County Hall, Forfar on Thursday 4 April 2013 at 4.00pm.

Present: Councillors GLENNIS MIDDLETON, JIM HOUSTON, BRIAN BOYD, LYNNE DEVINE, JEANETTE GAUL, DAVID FAIRWEATHER, MARTYN GEDDES, BILL DUFF, DAVID MAY, ALEX KING, CRAIG FOTHERINGHAM, EWAN SMITH, IAN McLAREN and PAUL VALENTINE.

Councillor MIDDLETON, Convener, in the Chair.

With reference to Article 7 of the minute of meeting of this Committee of 20 September 2012, the Convener intimated that the mobile phone app “Suicide? Help!” had been launched on 3 April 2013.

1. APOLOGIES/SUBSTITUTES

Apologies for absence were intimated on behalf of Councillors Colin Brown, Mairi Evans, Sheila Hands, Donald Morrison, Ronnie Proctor and Margaret Thomson with Councillors Jeanette Gaul, Bill Duff, Alex King, Craig Fotheringham and Ian McLaren substituting for Councillors Evans, Hands, Morrison, Proctor and Thomson respectively.

2. DECLARATIONS OF INTEREST

Councillor David May declared an interest in item 8 as a Director of Montrose Day Care Centre. He indicated that he would participate in any discussion and voting.

Councillors Middleton and Devine declared an interest in item 8 as members of the Forfar Day Care Committee. Both indicated that they would participate in any discussion and voting.

3. MINUTES

(a) Previous Meeting

The minute of meeting of this Committee of 21 February 2013 was approved as a correct record and signed by the Convener.

(b) Special Meeting

The minute of special meeting of this Committee of 14 February 2013 was approved as a correct record and signed by the Convener.

4. THE CHILDREN’S HEARING SYSTEM IN SCOTLAND: ESTABLISHMENT OF A TAYSIDE AREA SUPPORT TEAM

With reference to Article 8 of the minute of meeting of this Committee of 8 November 2013, when it was agreed to nominate Councillor Glennis Middleton as a member of the Angus Support Group, members were advised that, at a recent meeting of the Angus Children’s Panel Advisory Committee, it was intimated that each local authority may nominate up to two members to the Tayside Area Support Team of which they were a part.

It was therefore agreed that Councillor Margaret Thomson be appointed as a member of the Angus Support Group.

5. KINLOCH – HOUSING WITH CARE, KINLOCH AND BEYOND

With reference to Article 7 of the minute of meeting of the Neighbourhood Services Committee of 28 February 2013, there was submitted Joint Report No 153/13 by the Director of Neighbourhood Services and the Acting Director of Social Work and Health, setting out the operational and cost model for Kinloch Court and highlighting its applicability in other settings.

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The development of Kinloch Court was designed to meet the need for a better value community-based accommodation model as a much needed alternative to residential care. The Housing Division would manage the physical aspects of the 28 supported housing properties, and Social Work and Health would provide and manage the on-site care and support. The Housing Division would allocate tenancies in partnership with Social Work and Health staff, with the well established Council practices in repairs and maintenance and capital investment being followed.

The Committee agreed to homologate the decision of the Director of Neighbourhood Services and the Acting Director of Social Work and Health, to progress allocations on the terms set out in the Report.

6. EARLY YEARS COLLABORATIVE

With reference to Article 9 of the minute of meeting of the Education Committee of 7 March 2013, there was submitted Joint Report No 162/13 by the Director of Education and the Acting Director of Social Work and Health advising members of the ambition, aims and focus of the recently established national Early Years Collaborative.

The Report indicated that the main objective of the Early Years Collaborative was to strengthen the work across Scotland. The Collaborative aimed to translate the high level principles of the GIRFEC approach and the early years framework into practical action. The Report highlighted some of the measures that could be used at a local and national level to evaluate progress in improving early years services and summarised related activities carried out to date by Angus Partners.

The Angus Children’s and Learning Partnership had worked effectively in recent years in developing shared approaches to “Getting it Right”, and in conducting a multi-agency Early Years Review. The Partnership was well placed to build on this work through the Early Years Collaborative.

Having heard from a number of members, the Committee, for its interest, agreed:-

(i) to note the contents of the Report;

(ii) to note the commitment of the Angus Children’s and Learning Partnership to participate in the work of the Early Years Collaborative which aimed to improve outcomes for Scotland’s young children and their families;

(iii) to note the methodology of the Collaborative would support some of the key recommendations highlighted in the Early Years Review, which was the subject of Report No 161/13;

(iv) to note the resources requirements, as detailed in paragraph 11.1 of the Report; and

(v) that the Acting Director of Social Work and Health give consideration to adding a further measure on child obesity to the current list of measures, as outlined in Section 5 of the Report.

7. SELF-DIRECTED SUPPORT – POLICY STATEMENT

With reference to article 12 of the minute of meeting of this Committee of 12 August 2010, there was submitted Report No 205/13 by the Acting Director of Social Work and Health, informing elected members of the Social Care (Self-Directed Support) (Scotland) Act 2013 and seeking approval for the Council’s Policy Statement in relation to the implementation of the Act. The Report also highlighted the key implications for Social Work practice.

The Report indicated that the Council supported the values and principles on which the national strategy and legislation were based. The new legislation was consistent with the Council’s view of personalisation and the development of enablement models of care and being flexible in meeting the assessed needs of individuals.

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The introduction of the Self-Directed Support legislation required a significant degree of cultural change and shift in resources, systems and infrastructure. The Self-Directed Support Policy Statement had been developed to support implementation and in addition, acknowledged that the strategy was a ten-year plan and that the timeframe reflected the significant cultural shift required to fully embed the strategy.

The Committee agreed:-

(i) to approve the principles of the Self-Directed Support Policy Statement, a copy of which was appended to the Report;

(ii) to instruct the Acting Director of Social Work and Health to report to the Social Work and Health Committee on the progress of the implementation of the Act; and

(iii) to request the Acting Director of Social Work and Health to arrange a briefing session for members on Self-Directed Support prior to the summer recess period.

8. SERVICE LEVEL AGREEMENTS AND OTHER THIRD PARTY PROVIDERS 2013/2014

With reference to Article 4 of the minute of meeting of this Committee of 16 February 2012, there was submitted Report No 206/13 by the Acting Director of Social Work and Health seeking approval of the proposed Service Level Agreement with the voluntary sector and agreements with other third party providers by Social Work and Health in 2013/2014.

The Report indicated that by entering into the Service Level Agreements on a partnership basis with the voluntary sector helped to ensure the provision of a range of essential Social Work and Health services in Angus. This type of partnership working brought with it a range of benefits that included the sharing of skills and expertise and the capacity to attract additional funding to Angus. Partnership working and the use of service level agreements were an essential aspect of Social Work and Health’s delivery of best value services to the most vulnerable individuals and families in Angus.

Having heard from a number of members, the Committee agreed:-

(i) to approve the Social Work and Health Service Level Agreements and day care proposals for 2013/2014;

(ii) to note the ongoing commitment by Social Work and Health to partnership working with voluntary sector service providers;

(iii) to note that Augment (Scotland) Limited Service Level Agreement would not be renewed for 2013/2014, following a recent request by their Board of Directors that ended the agreement; and

(iv) that the Acting Director of Social Work and Health provide members of this Committee with the reasons behind Augment (Scotland) Limited’s decision to terminate their Service Level Agreement.

9. CONTRACTS FOR SERVICES TO PEOPLE WITH LEARNING DISABILITIES

There was submitted Report No 207/13 by the Acting Director of Social Work and Health, requesting an exemption from certain provisions of the Financial Regulations of the Council to allow four existing contracts with providers of services to people with learning difficulties to be extended rather than re-tendered.

The Report indicated that there were currently three major strategic policy initiatives or new pieces of legislation driving a need to change the way that Social Work and Health commissioned and procured services for people with learning disabilities in Angus. The contract extensions proposed would give continuity of service provision, whilst Social Work and Health established the impact on these contracts of important new strategic policy initiatives and legislation.

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The Committee agreed:-

(i) to note the need to maintain the services provided by certain existing contracts with providers of services to people with learning difficulties, as outlined in the Report, until the impact of the strategic policy initiatives and legislation be established;

(ii) to approve the extension of these contracts; and

(iii) to note that further reports of any proposed future commissioning arrangements for these services would be presented to this Committee for approval.

10. REVIEW OF PROFESSIONAL REGISTRATION POLICY

With reference to Article 5 of the minute of meeting of this Committee of 6 January 2011, there was submitted Report No 208/13 by the Acting Director of Social Work and Health, outlining a review of the Social Work and Health Professional Registration Policy which provided information for employees and managers on their responsibilities in relation to registration.

The Report indicated that the most significant change to the policy was outlined in Section 5 of the Report, with the main deletions and additions highlighted in Appendix 1 to the Report. The review of the existing Professional Registration Policy would enhance the experience of Social Workers and new categories of employees registering for the first time.

The Committee agreed to approve the revised Professional Registration Policy.

11. EXCLUSION OF PUBLIC AND PRESS

The Committee resolved, in terms of Standing Order 27(2) that the public and press be excluded from the meeting during consideration of the following item, so as to avoid the possible disclosure of information which was exempt in terms of Part 1 of Schedule 7A of the Local Government (Scotland) Act 1973, paragraphs 1 and 11.

12. REVIEW OF THE COMMUNITY MEALS SERVICE

There was submitted Report No 209/13 by the Acting Director of Social Work and Health, in relation to the future of the Community Meals Service.

Having heard from the Convener, the Acting Director of Social Work and Health and a number of members, the Committee agreed to approve the recommendations, as detailed in the Report.

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MINUTE of MEETING of the CIVIC LICENSING COMMITTEE held in the Town and County Hall, Forfar on Thursday 11 April 2013 at 10.50 am.

Present: Councillors ALEX KING, SHEILA HANDS, LYNNE DEVINE, DAVID FAIRWEATHER, CRAIG FOTHERINGHAM, JIM HOUSTON, DAVID LUMGAIR, BOB SPINK and PAUL VALENTINE.

Councillor KING, Convener, in the Chair.

1. APOLOGIES

An apology for absence was intimated on behalf of Councillor Brian Boyd.

2. DECLARATIONS OF INTEREST

The Committee agreed to note that no declarations of interest were made.

3. MINUTE OF PREVIOUS MEETING

The minute of meeting of this Committee held on 28 February 2013 was approved as a correct record and signed by the Convener.

4. DELEGATED APPROVALS

There was submitted Report No 218/13 by the Strategic Director – Resources detailing applications for licences under the Civic Government (Scotland) Act 1982 and other miscellaneous Acts which had been granted/renewed by the Head of Law and Administration in accordance with the Scheme of Delegation appended to Standing Orders.

The Committee agreed to note the applications, detailed in the Appendix to the Report, granted/renewed under delegated powers during the period 6 February to 21 March 2013.

5. EXCLUSION OF PUBLIC AND PRESS

The Committee resolved, in terms of Standing Order 27(2) that the public and press be excluded from the meeting during consideration of the following item, so as to avoid the possible disclosure of information which was exempt in terms of Part 1 of Schedule 7A to the Local Government (Scotland) Act 1973, paragraphs 3 and 6.

6. NEW APPLICATIONS

There was submitted Report No 241/13 by the Strategic Director – Resources on applications received for new licences under the Civic Government (Scotland) Act 1982 which required to be determined by the Committee, as detailed in the Appendix to the Report.

(a) Private Hire Car Driver’s Licence (PHCD16)

The Committee considered a letter of objection received from Tayside Police dated the 25 February 2013 in relation to an application for a Private Hire Car Driver’s Licence (PHCD16) received on 14 February 2013.

The applicant was present and his agent addressed the Committee.

Chief Inspector Gordon Milne, Angus Area Commander, Police Scotland, then addressed the Committee and gave details of the conviction detailed in the letter from Tayside Police dated 25 February 2013.

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The applicant’s agent then summed up.

The Committee agreed that the application be refused on the grounds that the applicant was not a fit and proper person to hold a licence.

(b) Private Hire Car Driver’s Licence (PHCD17)

The Committee considered an application for a Private Hire Car Driver’s Licence (PHCD17) received on 22 November 2012 and noted that the applicant had not attended his Police interview.

The Committee noted that the application required to be determined before its next scheduled meeting and agreed that the application be refused on the grounds that the applicant was not a fit and proper person to hold a licence.

The Committee considered an application for a Private Hire Car Driver’s Licence (PHCD18) received on 14 November 2012 and noted that the applicant had not passed a satisfactory medical examination.

(d) Private Hire Car Driver’s Licence (PHCD19)

The Committee considered an application for a Private Hire Car Driver’s Licence (PHCD19) received on 14 November 2012 and noted that the applicant had not passed a satisfactory medical examination.

(e) Taxi Driver’s Licence (TD42)

The Committee considered an application for a Taxi Driver’s Licence (TD42) received on 22 November 2012 and noted that the applicant had not passed his knowledge test.

(f) Taxi Driver’s Licence (TD43)

The Committee considered an application for a Taxi Driver’s Licence (TD43) received on 22 November 2012 and noted that the applicant had not attended for interview and had not passed the knowledge test.

(g) Taxi Driver’s Licence (TD44)

The Committee considered an application for a Taxi Driver’s Licence (TD44) received on 22 November 2012 and noted that the applicant had not attended for interview and had not passed his knowledge test.

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(h) Taxi Driver’s Licence (TD45)

The Committee considered an application for a Taxi Driver’s Licence (TD45) received on 22 November 2012 and noted that the applicant had not attended for interview and had not passed his knowledge test.

(i) Taxi Driver’s Licence (TD46)

The Committee considered an application for a Taxi Driver’s Licence (TD46) received on 22 November 2012 and noted that the applicant had not attended for interview and had not passed his knowledge test.

(j) Taxi Driver’s Licence (TD47)

The Committee considered an application for a Taxi Driver’s Licence (TD47) received on 22 November 2012 and noted that the applicant had not attended for interview and had not passed his knowledge test.

(k) Taxi Driver’s Licence (TD48)

The Committee considered an application for a Taxi Driver’s Licence (TD48) received on 22 November 2012 and noted that the applicant had not attended for interview and had not passed his knowledge test.

(l) Taxi Driver’s Licence (TD49)

The Committee considered an application for a Taxi Driver’s Licence (TD49) received on 22 November 2012 and noted that the applicant had not attended for interview and had not passed his knowledge test.

(m) Public Entertainment Licence (PE4)

The Committee considered four letters of objection in relation to an application for a Temporary Public Entertainment Licence (PE4) received on 6 February 2013 from Evans Fun Fairs in respect of the Public Park in Brechin between 17 April and 20 April 2013 and in respect of The Links, Carnoustie between 24 April and 4 May 2013. The applicant had requested: weekday hours 6pm and 10pm; and Saturday and Sundays 2pm and 10pm.

The applicant was present and addressed the Committee. The Committee then heard from an objector to the application.

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The applicant then summed up.

The Committee agreed that the application be granted, subject to the Standard Conditions.

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MINUTE of MEETING of the NEIGHBOURHOOD SERVICES COMMITTEE held in the Town and County Hall, Forfar on Thursday 11 April 2013 at 4.00 pm.

Present: Councillors DONALD MORRISON, JEANETTE GAUL, BILL BOWLES, LYNNE DEVINE, DAVID FAIRWEATHER, CRAIG FOTHERINGHAM, IAIN GAUL, JIM HOUSTON, DAVID MAY, IAN McLAREN, GLENNIS MIDDLETON, HELEN OSWALD, RONNIE PROCTOR, MARK SALMOND and COLIN BROWN.

Also in Attendance: Councillor MAIRI EVANS.

Councillor MORRISON, Convener, in the Chair.

1. APOLOGIES/SUBSTITUTES

Apologies for absence were received on behalf of Councillors Brian Boyd, Bill Duff and Ewan Smith, with Councillors Bill Bowles, Lynne Devine and Colin Brown substituting respectively.

2. DECLARATIONS OF INTEREST

Councillor Jeanette Gaul declared a financial interest in Report No 229/13 in her capacity as a Director of the Angus Credit Union. She indicated that she would leave the meeting during consideration of this item.

Councillors Jeanette Gaul, Craig Fotheringham and Ian McLaren declared non-financial interests in Report No 226/13, as, respectively, Convener, Vice Convener and member of the Project Board and Steering Group. Both indicated that they would participate in any discussion and voting.

Councillor Jim Houston declared a non-financial interest in Report No 239/13 as a Trustee of the Inglis Memorial Hall. He indicated that he would participate in any discussion and voting.

3. MINUTES

(a) Previous Meeting

The minute of meeting of this Committee of 28 February 2013 was approved as a correct record and signed by the Convener.

(b) Special Meeting

The minute of special meeting of this Committee of 14 February 2013 was approved as a correct and signed by the Convener.

In accordance with Standing Order 36(2), the Committee agreed that the order of business be varied from that published in the agenda, to enable Report No 239/13 to be considered at this stage.

4. PROPOSED RESTORATION OF THE INGLIS MEMORIAL HISTORIC LIBRARY, EDZELL

With reference to Article 11 of the minute of meeting of this Committee of 4 October 2012, there was submitted Report No 239/13 by the Strategic Director – Communities, updating the Committee on the proposed restoration of the Inglis Memorial Historic Library at Edzell, including the offer of a LEADER grant towards the cost of the project.

The Committee heard Councillor Mairi Evans as an Elected Member for the Brechin and Edzell Ward. While welcoming the Report, Councillor Evans was disappointed that a lending library was not included in the proposals, and believed that there was support in Edzell for such a project. In noting that the Council had significantly reduced the opening hours of the seven burgh libraries from April 2012, due to the need for further budget savings, Councillor Evans believed that local funding might be available to support a lending library at the hall.

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Councillor Houston also welcomed the Report and the award of LEADER funding, along with the identification by the Council of funding from various budgets to allow the project to proceed.

Councillor Houston had two questions regarding the project, which the Committee agreed should be recorded in the minute. Firstly, Councillor Houston queried whether the possibility of a modern style of library service being introduced in the future within the building itself could be explored further, and that the Council could work with the community to look at a range of options and possibilities which would go someway to meet the aspirations of the Edzell community, while working within the present financial constraints. The Strategic Director – Communities confirmed that he was ready to consult the community as the project progressed.

Secondly, Councillor Houston asked that once the project was completed, books be made available to the public for reference, so that the museum and library would be used as a reading facility.

The Director confirmed that in keeping with the original purpose of the library, the books from the original collection would be made available for consultation; they would require to be read in the library, and would not be lent out.

Thereafter, the Committee agreed:-

(i) to progress the restoration of the Inglis Memorial Library at Edzell at a total cost of £87,766.55, including a rural Tayside LEADER grant award of £33,300; and

(ii) formally to accept the LEADER grant offer towards the cost of the project.

5. THE YOUNG PEOPLE’S HOUSING OPTIONS SERVICE

With reference to Article 4 of the minute of meeting of the Social Work and Health Committee of 7 April 2011, there was submitted Report No 221/13, updating members on progress of the two year pilot of the Young People’s Housing Options Service (YPHOS) for the period April to December 2012.

The Service ensured that a young person now received detailed advice and a realistic set of options based upon their individual circumstances on submitting a Housing Application, rather than being placed in temporary accommodation. The numbers of homeless applications and temporary tenancies for young people had been significantly reduced since the introduction of the service.

The Committee agreed, for its interest, to note the contents of the Report.

6. REVIEW OF THE COMMON ALLOCATIONS POLICY

With reference to Article 4 of the minute of meeting of the Social Work and Health Committee of 7 April 2011, there was submitted Report No 222/13 by the Strategic Director – Communities, seeking approval for the Common Allocations Policy, introduced in 2008 in partnership with Hillcrest Housing Association. The policy was due for its regular review and was considered by the Strategic Director to be fundamentally sound, with minor changes required to update it.

The Committee agreed to approve the changes to the policy as outlined in section 4 of the Report.

7. SPECIAL NEEDS HOUSING POLICY

With reference to Article 8 of the minute of meeting of this Committee of 15 November 2012, there was submitted Report No 237/13 by the Strategic Director – Communities, advising as to the Special Needs Housing Policy intended to underpin the operation of the Special Needs Housing Protocol. The policy was intended to assist in clarification of arrangements for customers, and to ensure that investment in special needs housing would safeguard the future use of assets for other customers in need.

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The Committee agreed to approve the Special Needs Housing Policy as set out in Appendix I to the Report.

8. INCOME MANAGEMENT STRATEGY

With reference to Article 7 of the minute of meeting of this Committee of 14 January 2010, there was submitted Report No 232/13 by the Strategic Director – Communities, updating members on the revised strategy which incorporated a wider income management approach to the previous rent arrears strategy. The strategy set out a range of actions to both mitigate the impact of welfare reform, and provide targeted support to new and existing tenants to maximise income and prevent arrears. The approach of the strategy included the establishment of a strong payment and recovery culture, and balanced support for households in arrears with the ultimate option for the Council to take legal action to recover possession of the property.

The Committee agreed to approve the Income Management Strategy 2013 – 2016.

9. HOUSING CAPITAL AND PLANNED MAINTENANCE MONITORING REPORT 2012/2013

With reference to Article 3 of the minute of meeting of this Committee of 12 February 2013 there was submitted Joint Report No 231/13 by the Strategic Director – Communities, and the Strategic Director – Resources, setting out the actual capital and planned maintenance position for the period to 28 February 2013, together with projected out turns for the year to 31 March 2013 and updated capital funding proposals.

The Report advised that the actual spend achieved to 28 February 2013 was £7,477,000 equating to 68% of the monitoring budget of £11,019,000. It was projected that by the end of the 2012/2013 financial year, there would be an underspend of £192,000 when compared against the monitoring budget. The most significant monitoring issues were detailed in Section 5 of the Report.

Net capital receipts as at 28 February 2013 amounted to £1,132,257 compared with the monitoring budget for the year total of £950,000. It was estimated that the likely final receipts total for the year would be £1,128,090, £178,090 or 19% above the net monitoring budget position.

In terms of capital funding, the projected year end funding was £10,827,000 as against a monitoring budget of £11,019,000.

With regard to the 2012/2013 Planned Maintenance Programme, the actual spend to 28 February 2013 was approximately £1,618,000, equating to 61% of the monitoring budget of £2,673,000. It was projected that, by the end of the financial year, expenditure would total approximately £2,279,000, representing an underspend of £394,000, 14.7% of the monitoring budget. Efforts would continue within Housing Services until the end of the financial year to identify any possible opportunities to bring forward projects to reduce the underspend position. In the event that no further additional works were identified, or projects brought forward, the underspend would be added to the Housing balances at the end of the financial year.

The Committee agreed:-

(i) to note the expenditure figures presented for the Housing Capital and Planned Maintenance Programmes for the period ended 28 February 2013;

(ii) to note the capital receipts position for the periods to 28 February 2013;

(iii) to note the projected year end capital and planned maintenance positions and updated indicative funding proposals; and

(iv) to note that relevant officers were endeavouring to ensure that the Capital Programme and Planned Maintenance Programme remained within overall available resources.

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10. SCOTTISH GOVERNMENT CONSULTATION ON DISPUTE RESOLUTION IN HOUSING

There was submitted Report No 235/13 by the Strategic Director – Communities, setting out the response of the Council to the consultation by the Scottish Government on Dispute Resolution in Housing in Scotland.

The consultation closing date for replies was 9 April 2013, with an interim response having been submitted to meet that deadline, dealing with the three options consulted upon by Government. These included expansion of the use of the mediation process; the creation of a housing panel, providing a problem solving forum to make interim orders prior to court action; or the creation of a housing panel replacing the court as a main forum for resolving some housing disputes. The submitted response on behalf of Angus Council supported the increased use of mediation, currently available in Angus, and the creation of a new housing tribunal (panel) to replace the court as a decision maker for the majority of housing disputes, apart from anti-social cases.

The Committee agreed to confirm the response sent to the Scottish Government as detailed in Appendix 1 to the Report.

11. ANGUS CREDIT UNION

Councillor Jeanette Gaul, having declared an interest at item 2 above, left the meeting during consideration of this item.

With reference to Article 5 of the minute of meeting of this Committee of 23 February 2012, there was submitted Report No 229/13 by the Strategic Director – Communities, advising the Committee of assistance being sought by Angus Credit Union with regard to cash transaction facilities at ACCESS offices.

The Committee agreed:-

(i) that the cash transaction facilities provided through ACCESS offices for customers of Angus Credit Union should be made available free of charge for a further three years from 1 April 2013; and

(ii) to note that the formal agreement, detailing the arrangements and responsibilities for this service would be extended to reflect this measure.

12. RECREATION REPAIRS AND RENEWAL FUND (LEISURE)

With reference to Article 15 of the minute of meeting of this Committee of 17 January 2013, there was submitted Report No 227/13 by the Strategic Director – Communities, regarding revised use of the Recreation Repairs and Renewal (R and R) Fund by the Strategic Director – Communities, to purchase fitness and sports equipment and associated improvements. Details of the expenditure on equipment were outlined in paragraph 3 of the Report, with further detailed information appended to the Report.

The Committee agreed:-

(i) to note the proposal to curtail the investment of £125,500 for Forfar Swimming Pool, Sauna and Steam Room, as detailed in Report 21/13 to this Committee on 17 January 2013 (Article 15 refers);

(ii) that the £125,500 be used towards the equipment replacement programme as set out in paragraph 2.4 of the Report; and

(iii) that the £230,500 within the recreation R and R Fund for leisure equipment replacement be spent in accordance with the Leisure Services five year development plan on the basis outlined in section 3 of the Report.

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13. RECREATION REPAIRS AND RENEWAL FUND PROGRAMME OF WORKS 2013/2014 (PARKS)

With reference to Article 22 of the minute of meeting of this Committee of 16 August 2012, there was submitted Report No 228/13 by the Strategic Director – Communities, relating to the main areas of work within the remit of the 2013/2014 Recreation Repairs and Renewal Fund.

The Committee agreed to note the programme of work in relation to the 2013/2014 Recreation Repairs and Renewal Fund as set out in tables A and B in the Report.

14. CONVERSION OF FORMER WARDEN’S HOUSE TO TWO SHELTERED FLATS AT BRANDER HA’ SHELTERED HOUSING SCHEME, FORFAR

There was submitted Report No 240/13 by the Strategic Director – Communities, regarding the conversion of the former warden’s house at Brander Ha’ Sheltered Housing Scheme to two single bedroom sheltered flats at an estimated cost of £98,500, and so add to the Council’s stock of sheltered housing units. Grants towards the capital cost would be available from the Scottish Government of £25,000 per flat reducing the cost to the Housing Revenue account to £48,500. Funding would be met from existing resources within the HRA Capital Plan by bringing forward £48,500 from the general affordable housing and land acquisition budget.

The Committee agreed to the proposals for the conversion of the former warden’s house at 29 Brander Ha’ to two single bedroom sheltered flats, to provide two new properties for rent.

15. PROPERTY TRANSACTION – DISPOSAL OF GROUND AT BLOOMFIELD PLACE, ARBROATH

There was submitted Report No 223/13 by the Strategic Director – Communities relating to the disposal of an area of ground adjacent to 1 Bloomfield Place, Arbroath.

The Committee agreed to the sale of an area of ground adjacent to 1 Bloomfield Place, Arbroath, to the owner of 1 Bloomfield Place, on appropriate terms and conditions, subject to:-

(i) Section 12 consent being received from Scottish Ministers:

(ii) planning permission for change of use and any other relevant permissions being granted; and

(iii) the purchaser meeting all costs in connection with the disposal.

16. PROPERTY TRANSACTION – DISPOSAL OF GROUND AT HILLVIEW CRESCENT, FERRYDEN, MONTROSE

There was submitted Report No 224/13 by the Strategic Director – Communities, relating to the disposal of an area of ground adjacent to 23 Hillview Crescent, Ferryden.

The Committee agreed to the sale of an area of ground adjacent to 23 Hillview Crescent, to the owner of 23 Hillview Crescent, on appropriate terms and conditions subject to:-

(i) Section 12 consent being received from Scottish Ministers; and

(ii) the purchaser meeting all costs in connection with the disposal.

17. PROPERTY TRANSACTION - APPROVAL IN PRINCIPLE TO GRANT A MINUTE OF WAIVER AT INVERALDIE, TEALING

There was submitted Report No 225/13 by the Strategic Director – Communities, relating to a request to grant a Minute of Waiver to remove a title restriction on an area of ground at Inveraldie.

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The ground in question had been purchased by the current owner from the City of Dundee District Council in 1993 with a condition restricting building to a domestic garage only. The current owner now wished removal of this title restriction on the ground. He proposed then to market the ground for development purposes and to seek outline planning permission for a dwelling house and domestic garage prior to marketing the ground. The Council would receive one third of any capital receipt.

The Committee agreed to approve in principle, the request to grant a Minute of Waiver to remove a title restriction on an area of ground at Inveraldie, Tealing, sold in 1993 by the City of Dundee District Council.

18. DOG FOULING

There was submitted Report No 233/13 by the Strategic Director – Communities, advising members as to the current responsibilities and methodologies used to tackle dog fouling in Angus and proposing an action plan intended to co-ordinate efforts more effectively across the Council’s services.

The Report acknowledged that dog fouling was a widespread problem across Scotland and that Angus was no different. Members praised the conduct of the majority of dog owners who took responsibility for cleaning up after their animals. Several members, however, referred to instances in their own ward areas where irresponsible dog owners did not “bag it and bin it”, with the considerable costs of cleaning up using scarce financial resources which the Council could otherwise deploy elsewhere. Particular concern was expressed on the instance of dog fouling on football pitches and sports fields used by children.

It was suggested that the Council should seek to publicise that where dog bins were not available, ordinary litter bins could be used as an alternative. Members were also keen that all staff who had delegated authority to issue Fixed Penalty Notices for dog fouling made full and proper use of this power wherever appropriate, and that local residents reported instances of dog fouling whenever possible.

Having heard from various members, the Committee agreed:-

(i) to note the current positive ongoing work to reduce complaints of, and presence of, dog fouling on the streets of Angus; and

(ii) that the Joint Action Plan set out in the Report be implemented to improve service to the community in tackling dog fouling.

19. UPDATE ON THE DEVELOPMENT OF THE IMPLICATIONS OF THE ZERO WASTE REGULATIONS WITH REGARD TO THE DISPOSAL OF RESIDUAL AND FOOD WASTE

There was submitted Report No 230/13 by the Strategic Director – Communities, updating members on key developments on the progress by the Council on delivering the Zero Waste Regulations, and seeking agreement to conduct further essential work dealing with key elements of the programme. In particular, the Report focussed upon two important feasibility studies with the potential to meet the Council’s obligations under the Waste (Scotland) Regulations 2012, namely the Dundee and Angus residual Waste Management Procurement; and a feasibility study of Anaerobic Digestion of Waste in Angus. Both of these studies were in partnership with Dundee City Council, and would provide the respective Councils with the information to enable them to consider the procurement of major commercial management contracts to meet the obligations under the 2012 regulations.

The Committee agreed:-

(i) to remit the Strategic Director to report to Committee on the outturn of the outline business case for the development of a residual waste contract in partnership with Dundee City Council;

(ii) to remit the Strategic Director to report back to Committee on the feasibility of the development of an Anaerobic Digestion (AD) plant at Restenneth, Forfar;

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(iii) to remit the Strategic Director – Communities and the Strategic Director – Resources to establish a core officer group to take these two projects forward; and

(iv) otherwise to note the Report.

20. SCOTTISH FOOTBALL ASSOCIATION – STUDY TRIP TO SPAIN

There was submitted Report No 234/13 by the Strategic Director – Communities, advising members as to the Scottish Football Association study trip taking place in Spain from 18 - 25 April 2013, and the inclusion of an Angus Council officer in the travelling party. As part of the Council’s efforts to support Angus football clubs through the Scottish Football Association Quality Mark Scheme, it was considered that the trip would provide an opportunity to investigate football developments in Spain, a country with well organised systems of club sports; and explore their systems, methods and ethos of club and community developments; and to bring ideas back to Scotland which would assist the development of local football clubs through the Quality Mark Scheme and community sports hubs currently underway through links with sportscotland, all to the benefit of local football clubs and community sport hubs in Angus.

The Committee agreed:-

(i) to approve the participation of an officer from Neighbourhood Services, who had been invited to attend this study trip; and

(ii) that this officer be given absence from work as paid leave.

21. ANGUS STEERING GROUP – COMMONWEALTH GAMES, GLASGOW 2014 UPDATE

With reference to Article 10 of the minute of meeting of this Committee of 4 October 2012, there was submitted Report No 226/13 by the Strategic Director – Communities, updating members on matters relating to the Angus Steering Group – Commonwealth Games, Glasgow 2014, since the re-establishment of the steering group. A small project board was now supported by a wider steering group, which in turn led a number of working groups associated with nine identified priority areas.

The Committee agreed:-

(i) to note the progress made to date;

(ii) that future regular update reports be submitted to the appropriate committee; and

(iii) to note the use of Scriptstore as an electronic information storage facility to ensure that information can be shared and accessed by all partners, both internal and external to the Council.

22. EXCLUSION OF PUBLIC AND PRESS

The Committee agreed, in terms of Standing Order 27(2), that the public and press be excluded from the meeting during consideration of the following items, so as to avoid the possible disclosure of information which was exempt in terms of Part 1 of Schedule 7(A) to the Local Government (Scotland) Act 1973, Paragraph 1 (Article 23) and Paragraph 2 (Article 24).

23. THE FUTURE OF HOUSING AND TEMPORARY ACCOMMODATION SERVICES

There was submitted Report No 236/13 by the Strategic Director – Communities, outlining the Temporary Accommodation Strategy 2013, and detailing how it would integrate with the future of Housing Services in Angus.

The Committee agreed to approve the Temporary Accommodation Strategy 2013 as set out in Appendix I of the Report.

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24. RIGHT TO BUY – HOMOLOGATION OF DECISION TO DISREGARD A BREAK IN OCCUPATION UNDER SECTION 61(10)(b)(iv) OF THE HOUSING (SCOTLAND) ACT 1987

There was submitted Report No 238/13 by the Strategic Director – Communities, in connection with a Right to Buy application. The Report explained that Landlords had discretion to disregard any interruption in occupation when calculating the qualifying period and discount entitlement, where the landlord considered the interruption resulted from circumstances outwith the control of the applicant. The former Director of Neighbourhood Services had considered such a break in occupation due to circumstances and took the decision to disregard the break in this particular case, allowing the tenant to retain the right to buy.

The Committee agreed to homologate the decision taken by the former Director of Neighbourhood Services, in consultation with the Convener, to disregard a break in occupation of relevant properties by the tenant of the property detailed in the Report under Section 61(10)(b)(iv) of the Housing (Scotland) Act 1987 to allow a previous tenancy to be taken in to consideration when calculating the qualifying period, and therefore establishing the tenant’s eligibility for the Right to Buy.

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ANGUS COUNCIL

MINUTE of MEETING of the INFRASTRUCTURE SERVICES COMMITTEE held in the Town and County Hall, Forfar on Tuesday 16 April 2013 at 4.00 pm.

Present: Councillors MAIRI EVANS, SHEILA HANDS, BILL BOWLES, BILL DUFF, DAVID FAIRWEATHER, IAIN GAUL, JEANETTE GAUL, MARTYN GEDDES, ALEX KING, IAN McLAREN, LYNNE DEVINE, BOB MYLES, RONNIE PROCTOR and BOB SPINK.

Councillor Evans, Convener, in the Chair.

1. APOLOGIES/SUBSTITUTES

An apology for absence was intimated on behalf of Councillor Rob Murray, with Councillor Lynne Devine substituting.

2. DECLARATIONS OF INTEREST

Councillor Spink declared an interest in item 4 as his daughter was one of the successful applicants of event funding. He indicated that he would not participate in any discussion and voting.

3. MINUTES

(a) Previous Meeting

The minute of meeting of this Committee of 5 March 2013 was approved as a correct record and signed by the Convener.

With reference to Article 10(v) therein, the Committee were pleased to note that Dundee City Council had agreed to make a financial contribution towards the Dundee- Liff-Fowlis-Piperdam-Birkhill-Dundee bus service.

(b) Special Meeting

The minute of Special meeting of this Committee of 14 February 2013 was approved as a correct record and signed by the Convener.

4. ANGUS COUNCIL COMMUNITY GRANT SCHEME – NEW APPLICATIONS

With reference to Article 4 of the minute of meeting of this Committee of 5 March 2013, there was submitted Report No 242/13 by the Chief Executive advising members of applications for grants of £1,000 or less which had been approved under delegated authority, of applications approved under the Event Fund since 5 March 2013, providing summary information on applications submitted to the Community Grant Scheme and the Event Fund during 2012/2013 and recommending approval of applications of over £1,000 to the Community Grant Scheme since 1 April 2013.

Having heard from Councillor Fairweather regarding a number of the applications for grants over £1,000, and from a number of other members, the Committee agreed:-

(i) to note the contents of the Report;

(ii) to note the following decisions made in respect of applications for grants of £1,000 or less:-

• Friends of the Forfar Botanists - £990.69 • Angus Young Engineers After School Club - £1,000 • Communication and Performance Examinations Scotland Ltd (Angus Wide) - £330.00 • Angus Riding for the Disabled - £497.21

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• Abbey Bowling Club - £1,000 • Angus & Dundee Bird Club - £500.00 • Montrose Air Station Heritage Centre - £900.00;

(iii) to note the following awards which had been made in terms of the Event Fund:-

• Showcase the Street - £1,217.44 • Kirriemuir Relay for Life - £361.70 • DD8 Music - £1,996.50 • Brechin Amateur Operatic Society - £2,000 • Carnoustie Backhold Wrestling Club - £171.00 • Carnoustie Musical Society - £511.72 • Carnoustie Gala Committee - £999.00 • City of Brechin Partnership - £1,668.40 • Forfar Horticultural Society - £684.00 • Angus Federation SWRI - £844.70 • Strathmore Christian Fellowship - £426.40 • Strathmore Highland Games - £639.00 • Kirriemuir Kist - £139.00 • Art Moves - £1,177.00 • The Rising Young Stars Junior Musical Theatre Group - £1,073.50;

(iv) to note the summary information provided for applications submitted to the Community Grant Scheme and the Event Fund in 2012/2013 and the feedback from applicants;

(v) to approve the following awards in respect of applications for grants over £1,000:-

• Growing the Game (Angus Wide) - £4,559.70 • Angus Arts - £2,000 • Memus Hall - £2,065.00 • Angus Carers Centre – no award • Monifeith Community Resource Group - £4077.68 • Brechin Photographic Society - £4,994.33 • Strathmore Christian Fellowship - £3,356.00 • Glamis Community Council - £5,000 • Carn Dearg Mountaineering Group - £5,000; and

(vi) that a detailed breakdown on the costs for a number of applications of over £1,000 be circulated to all members of the Committee.

5. NATIONAL TOURISM DEVELOPMENT PLAN PUBLIC CONSULTATION

There was submitted Report No 243/13 by the Chief Executive advising members of a consultation undertaken by VisitScotland on its draft National Tourism Plan.

The Report indicated that VisitScotland had issued the draft National Tourism Development Plan for consultation on 18 January, with responses to be submitted by 1 March 2013. A copy of the Council’s response was attached as Appendix 1 to the Report.

Having heard Councillors Devine and Spink express their disappointment that the Council had not been given an opportunity to input to the draft Strategy and that, as a result, it did not adequately reflect the aspirations of the Council, the Committee agreed:-

(i) to note the contents of the Report;

(ii) to note the Council’s submission in response to the National Tourism Development Plan consultation draft, as detailed in Appendix 1 to the Report; and

(iii) to homologate the decision taken by the Chief Executive to submit the response by the due date of 1 March 2013.

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6. CYCLING, WALKING AND SAFER STREETS FUND – PROGRAMME OF WORKS

With reference to Article 11 of the minute of meeting of this Committee of 29 January 2013, there was submitted Report No 244/13 by the Strategic Director – Communities updating members on the delivery of the programme of projects funded in 2012/2013 through the Cycling, Walking and Safer Streets Fund, and seeking approval of the programme of projects to be funded during 2013/2014.

The Report indicated that the funding of Cycling, Walking and Safer Streets Projects would greatly assist the Council in meeting its aims and objectives and full use would be made of the available allocation.

Having heard from Councillor Fairweather regarding the requirement to upgrade the path between the bridge at Elliot burn and the crossing at the Golf Club, the Committee agreed:-

(i) to note the contents of the Report;

(ii) to note the amended programme of projects undertaken during 2012/2013, as detailed in Appendix 1 to the Report; and

(iii) to approve the programme of projects to be undertaken during financial year 2013/2014, as detailed in Appendix 2 to the Report.

7. PROPOSED ABERDEEN CITY AND SHIRE STRATEGIC DEVELOPMENT PLAN

With reference to Article 29 of the minute of meeting of this Committee of 21 April 2009, there was submitted Report No 245/13 by the Strategic Director – Communities commenting on and providing a suggested basis for the Council’s response to the proposed Aberdeen City and Shire Strategic Development Plan.

The Report indicated that the Scottish planning system required that Development Plans be kept up-to-date and reviewed within a five year cycle. The proposed Aberdeen City and Shire Strategic Development Plan rolls forward the vision and broad development strategy from the previously approved Structure Plan providing continuity for the development industry and also for preparation of Local Development Plans in the Aberdeen City and Shire area.

Having heard Councillors Myles and King express their concern regarding the impact upon roads and education in the north of Angus, and the requirement for continued consultation, the Committee agreed:-

(i) to note the contents of the Report;

(ii) to note the publication of the proposed Aberdeen City and Shire Strategic Development Plan;

(iii) that no formal representation be made by the Council to the proposed Aberdeen City and Shire Development Plan; and

(iv) that a copy of the Report be submitted to Aberdeen City and Shire Strategic Development Plan Authority for their interest.

8. ANGUS COUNCIL (LADYBRIDGE STREET, ARBROATH) (ONE-WAY TRAFFIC) ORDER 201X

With reference to Article 34 of the minute of meeting of this Committee of 14 June 2012, there was submitted Report No 246/13 by the Strategic Director – Communities advising members in relation to an Order for the purpose of introducing one-way traffic over a section of Ladybridge Street, Arbroath.

The Report indicated that as part of the Arbroath Town Centre Traffic Management Review, the possibility of the introduction of a one-way traffic restriction on East Grimsby and Ladybridge Street to eastbound traffic only had been investigated. The proposed Order had been advertised and a number of objections received. In light of the objections raised to the proposals, the Head of Roads considered that the proposals would have a detrimental effect

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on traffic safety by forcing unsuitable types of vehicles onto major routes and therefore, the draft Order should be abandoned.

The Committee agreed:-

(i) to note the contents of the Report;

(ii) to note the objections received to the proposals; and

(iii) that the Order be abandoned.

9. LOCHTY STREET CARNOUSTIE – ONE-WAY TRAFFIC

With reference to Article 15(d) of the minute of meeting of this Committee of 2 September 2004, there was submitted Report No 247/13 by the Strategic Director – Communities advising members of a proposal to introduce one-way traffic on a section of Lochty Street, Carnoustie.

The Report indicated that, in the interest of pedestrian and traffic safety and free traffic flow, the promotion of a Traffic Regulation Order to introduce one-way traffic in Lochty Street, Carnoustie was proposed.

The Committee agreed:-

(i) to note the contents of the Report; and

(ii) to approve the promotion of Traffic Regulation Orders to introduce one-way traffic only on a section of Lochty Street, Carnoustie.

10. VARIATION OF WAITING RESTRICTIONS

With reference to Article 14 of the minute of meeting of this Committee of 29 January 2013, there was submitted Report No 248/13 by the Strategic Director – Communities proposing amendments to current waiting restrictions to take account of changing circumstances at Airlie Street, Brechin; Silvie Way, Forfar; Wallace Street, Arbroath and Main Road/Station Road, Inverkeilor.

The Report indicated that, in the interest of pedestrian and traffic safety and free traffic flow and in order to maintain access to premises, alterations to waiting restrictions were considered appropriate. The variation of existing Traffic Regulations Orders to implement these alterations was therefore proposed for promotion.

The Committee agreed:-

(i) to note the contents of the Report; and

(ii) to approve the promotion of Traffic Regulation Variation Orders to effect changes to current traffic management and waiting restrictions in Arbroath, Brechin, Forfar and Inverkeilor, as detailed in the Report.

11. SCOTTISH ROAD MAINTENANCE CONDITION SURVEY RESULTS

With reference to Article 14 of the minute of meeting of this Committee of 1 March 2011, there was submitted Report No 249/13 by the Strategic Director - Communities detailing the Scottish Road Maintenance Condition Survey results for the period 2012/2013.

The Report indicated that the results confirmed that Angus Council had a total of 27.9% of its road network within the red and amber portion of the survey, placing it sixth amongst Scottish Local Roads Authorities.

Having heard from a number of members, the Committee agreed to note the Scottish Road Maintenance Condition Survey results 2012/2013.

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12. A92 DUNDEE – ARBROATH DUAL CARRIAGEWAY PROJECT

There was submitted Joint Report No 250/13 by the Strategic Director – Communities and the Strategic Director – Resources advising members of five insurance claims which were currently being dealt with by the project insurers, the current status of the claims and of the current position regarding carriageway flooding near Ardestie.

The Report indicated that since completion of the road construction, a number of claims had been submitted to the Council by adjacent landowners seeking compensation for crop losses as a result of damage flooding which the landowners assert had been caused as a result of the works to complete the road construction. At present, there were five outstanding claims in respect of crop losses. Claims had been lodged in 2007 and, since that date, the insurers had advised that they had not received adequate information to allow them to consider the terms of the claims. As a result, these claims had not yet been resolved to the satisfaction of the landowners.

The Committee agreed to note the contents of the Report.

13. ARBROATH FLOOD STRATEGY AND BROTHOCK WATER FLOOD PROTECTION SCHEME - UPDATE

With reference to Articles 20 and 21 of the minute of meeting of this Committee of 17 January 2012, there was submitted Report No 251/13 by the Strategic Director – Communities updating members on the progress of the Arbroath Flood Strategy and the proposed way forward in delivering measures to manage river and coastal flood risk, including the proposed Flood Protection Scheme for Arbroath.

The Report indicated that the Arbroath Flood Strategy, as detailed in the Report, continued to be developed through further community engagement and stakeholder involvement. In the interim, initial intervention measures had been delivered and were being developed to alleviate fluvial and coastal flood risk in Arbroath, which could be delivered from existing budgets. Funding streams would be sought and identified within and outwith the Council to ensure that the coastal priorities were deliverable in future years. In addition, the Arbroath (Brothock Water) Flood Protection Scheme was being developed with the assistance of specialist consultants in order to seek funding from Scottish Government’s General Capital Grant.

The Committee agreed:-

(i) to note the contents of the Report;

(ii) to note the progress of the Arbroath Flood Strategy and the implementation of flood and coastal protection works when funding becomes available, as detailed in the Report;

(iii) to adopt a formal screening direction for the Strategic Environmental Assessment Report to be prepared in accordance with the Environmental Assessment (Scotland) Act 2005;

(iv) to note the progress of community and stakeholder meetings to discuss the findings of the Strategy and to instruct that a further Report be brought back to the appropriate Committee to update the Strategy in due course;

(v) to note the proposed revisions to the funding allocation made in the Provision Capital Budget Volume for the Arbroath Flood Strategy to progress the development of the Arbroath (Brothock Water) Flood Protection Scheme, which would be reflected in the 2013/2014 Final Capital Budget Volume; and

(vi) to approve the change in name of the proposed Flood Protection Scheme to the Arbroath (Brothock Water) Flood Protection Scheme.

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14. UTILISATION OF ROADS AND TRANSPORT RENEWAL AND REPAIRS FUND FOR 2013/2014 AND ROADS WORKS PROGRAMME

With reference to Article 41 of the minute of meeting of this Committee of 14 June 2012, there was submitted Report No 252/13 by the Strategic Director – Communities proposing the allocation of part of the Roads and Transport Renewal and Repairs Fund in the current financial year.

The Committee agreed:-

(i) to note the contents of the Report; and

(ii) to approve the utilisation of the Roads and Transport Renewal and Repairs Fund in respect of:-

• Carriageway and footway Surfacing Works to the value of £570,000 • Bridgeworks to the value of £305,000 • Street Lighting upgrade/replacement works to the value of £155,000 • Harbour works to the value of £95,000 • Flood mitigation works to the value of £75,000 • Traffic works to the value of £60,000 • Public transport provision to the value of £25,000 • Reinstate the £100,000 minimum balance which it was anticipated would be utilised in 2012/2013 to help address the winter maintenance overspend.

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ANGUS COUNCIL

MINUTE of MEETING of the EDUCATION COMMITTEE held in the Town and County Hall, Forfar on Thursday 18 April 2013 at 4.00pm.

Present: Councillors SHEENA WELSH, LYNNE DEVINE, DAVID FAIRWEATHER, JEANETTE GAUL, MARTYN GEDDES, SHEILA HANDS, JIM HOUSTON, DAVID MAY, GLENNIS MIDDLETON, CRAIG FOTHERINGHAM, MARK SALMOND, EWAN SMITH, BOB MYLES and BILL DUFF.

Church Representatives: Mr DAVID ADAMS and Mr BILL SIMPSON.

Teacher Representatives: Mr DAVID DRYSDALE.

Councillor WELSH, Convener, in the Chair.

Prior to the commencement of the business, the Convener welcomed Margo Williamson to the meeting following her recent appointment as Strategic Director – People.

1. APOLOGIES/SUBSTITUTES

Apologies for absence were intimated on behalf of Councillors Colin Brown, Ronnie Proctor, Margaret Thomson and Paul Valentine with Councillors Craig Fotheringham, Bob Myles and Bill Duff substituting for Councillors Proctor, Thomson and Valentine.

2. DECLARATIONS OF INTEREST

Councillor Smith declared an interest in items 5 & 6 as his wife was currently employed at Forfar Academy. He indicated that he would participate in any discussion and voting.

3. MINUTES

(a) Previous Meeting

The minute of meeting of this Committee of 7 March 2013 was approved as a correct record and signed by the Convener.

(b) Special Meeting

The minute of Special meeting of this Committee of 14 February 2013 was approved as a correct record and signed by the Convener.

The minute of the Angus Joint Negotiating Committee for Teachers of 6 February 2013, a copy of which is appended hereto, was submitted and noted (APPENDIX I).

(d) Staffing Sub-Committee

The minute of meeting of the Staffing Sub-Committee of 7 March 2013, a copy of which is appended hereto, was submitted and noted (APPENDIX II).

(e) School Attendance Sub-Committee

The minute of meeting of the School Attendance Sub-Committee of 27 March 2013, a copy of which is appended hereto, was submitted and noted (APPENDIX III).

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4. SCHOOL CONVEYANCE CONTRACTS AWARDED UNDER DELEGATED POWERS: 1 SEPTEMBER 2012 TO 28 FEBRUARY 2013

With reference to Article 4 of the minute of meeting of this Committee of 17 October 2012, there was submitted Joint Report No 253/13 by the Strategic Director – People and the Strategic Director – Communities advising members of the contracts awarded by the Director of Education under his delegated authority during the period 1 September 2012 to 28 February 2013.

The Committee agreed to note the contracts awarded, as detailed in the Report.

5. FORFAR COMMUNITY CAMPUS: CONSULTATION FEEDBACK/PROCUREMENT AUTHORITY APPROVAL REQUEST

With reference to Article 7 of the minute of meeting of this Committee of 24 January 2013, there was submitted Report No 254/13 by the Strategic Director – People advising members on feedback from the recent consultation exercise with the Forfar community to develop the principles of the project scope, and seeking procurement authority for the progression of the project using the hub Design, Build, Finance and Maintain model.

The Report indicated that the various consultation events, together with the other means of contributing views, had provided an excellent opportunity for the people of Forfar and all those with an interest in the proposals to engage in the public consultation process. A summary of the key themes emerging from the consultation were detailed in Appendix 3 to the Report, and covered aspects including integration of school/community use, learning and teaching accommodation, staff areas, transport links and general management arrangements. The consultation/engagement exercise had clearly demonstrated that, while there were a number of concerns to be addressed while the project was being developed, a significant body of feedback would appear to thoroughly support the community campus approach.

The Report also indicated that Financial Regulations took cognisance of procurement arrangements using “Collaborative Procurement and Central Purchasing Bodies”, including the East Central Territory hubco. In such circumstances, the contract standing orders, rules and tender procedures of hubco applied to the procurement in place of Section 16 of the Council’s Financial Regulations. Although the Forfar Academy Community Campus Project procurement arrangements fell within these terms, it was considered appropriate that the principles of Section 16.8 of the Financial Regulations should be followed in terms of seeking authority for the proposed procurement. This was particularly important since the project would have a Council funding contribution of up to £15.13m and, since under traditional procurement arrangements, it would be considered to be a major procurement in terms of Section 16.8.4 of the Financial Regulations.

It was therefore deemed appropriate to advise members of the current position and to seek authority to procure the project to the next stages of the hub development process as detailed in the Report, with such authority predicated on the basis that this would be within the Council’s allocated funding contribution of £15.13m. While procurement authority would expedite progress between key stages, the Committee would continue to be apprised at appropriate times via further Reports which would specify the outcomes of the key stages.

The Committee agreed:-

(i) to note the contents of the Report; (ii) to note the Scottish Government funding conditions; (iii) to note the feedback from the recent consultation exercise with the Forfar community; (iv) to approve the proposed scope of the community campus facilities; (v) to note the current progress in relation to the initial development of the project; (vi) to authorise the Strategic Director – People to procure the project using the hub Design, Build, Finance & Maintain model; (vii) to note the next steps in relation to the development of the project and the associated risks; and (viii) to note the financial implications. 171

6. SUPPORTED SCHOOL REVIEWS: FORFAR ACADEMY AND ARBROATH HIGH SCHOOL – PUBLICATION OF REPORTS

With reference to Article 11 of the minute of meeting of this Committee of 7 March 2013, there was submitted Report No 255/13 by the Strategic Director – People advising members of the publication of two reports in respect of Support School Reviews recently undertaken in Forfar Academy and Arbroath High School.

The Report indicated that the Standards in Scotland’s Schools etc Act 2000 had placed a clear duty on an education authority to review the work of its schools. Until the current school session, the authority’s commitment to review the work and performance of schools had been addressed principally through a regular schedule of formal visits undertaken by Quality Improvement Officers. However, given the demands and expectations of the new curriculum and given the authority’s statutory duty to secure continuous improvement at a time of very significant curriculum change, there was now a need to achieve greater consistency and build greater capacity in relation to the management of self-evaluation and ‘raising standards’ activities across Angus schools. Against this background, a programme of Supported School Reviews had been introduced. These intense review exercises were designed to complement, not replace, the schedule of formal quality improvement visits made by the authority’s Quality Improvement Officers. Supported School Reviews were exercises which were carried out with the direct involvement of staff of the school being reviewed in planning and conducting all associated work.

Having heard from Mr Drysdale, the Committee agreed:-

(i) to note the contents of the Report;

(ii) to note the background to and rationale for the introduction of Supported School Review exercises; and

(iii) to note the positive terms of the Supported School Review reports provided in the Appendix to the Report in respect of reviews carried out in Forfar Academy and Arbroath High School.

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APPENDIX I to the minute of meeting of the Education Committee of 18 April 2013 (Article 3(c) refers)

MINUTE of MEETING of the ANGUS JOINT NEGOTIATING COMMITTEE FOR TEACHERS held in Training Room A, Angus House, Forfar on Wednesday 6 February 2013 at 4.15pm.

Present: Council Representatives

Councillor SHEENA WELSH (Convener of the Education Committee), NEIL LOGUE (Director of Education), CRAIG CLEMENT and SUSAN DUFF (both Senior Education Managers).

Teachers’ Panel Representatives

LAUREN BUDD, DAVID GARDEN, JIM HAMMOND and ALISON RIPLEY (all EIS) and CHRISTINE CAMPBELL (SSTA).

Councillor WELSH, Convener, in the Chair.

1. APOLOGIES/SUBSTITUTES

An apology for absence was intimated on behalf of Councillor Ewan Smith.

2. MINUTE OF PREVIOUS MEETING

The minute of meeting of this Committee of 7 November 2012 was submitted and approved as a correct record.

3. SUPPORT FOR TEACHERS TO UNDERTAKE MASTERS LEVEL QUALIFICATION

There was submitted copy email from the Scottish Government advising that funding was being made available to support professional learning for teachers and that priority would be given, in the first instance, to teachers who had 60 credits at masters level from the chartered teacher programme.

It was noted that Angus Council were not automatically informed as to individual progress through the chartered teacher programme and, therefore, it was not known who may qualify for support through the proposed scheme. In order to encourage members to come forward, it was agreed that consideration should be given to inserting an article in View and that teachers’ organisations should contact their members to promote and facilitate this scheme.

Teacher representatives welcomed the announcement and recognised that the funding element for the scheme required to be clarified.

4. JS/12/40: FURTHER QUESTIONNAIRE ON SUPPLY TEACHERS

With reference to Article 3 of the minute of previous meeting, the Committee noted that the completed questionnaire had been submitted to SNCT.

5. JS/12/43: JOB SIZING TRAINING

The Committee noted that the four job sizing co-ordinators from Angus, Alison Ripley, David Drysdale, Elaine Dunn and Pauline Smith had all attended the recent SNCT Job Sizing Training event. The training had been informative and all co-ordinators had found it extremely worthwhile.

Following discussion, it was agreed that the four co-ordinators would meet in order to discuss and review progress with the job sizing procedures.

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6. AJNCT/19 – TEMPORARY CONTRACTS (TEACHERS)

With reference to Article 6(ii) of the minute of meeting of this Committee of 12 September 2012, there was submitted amended Appendix to Circular AJNCT/19. It was noted that the Circular had been reviewed to ensure that it complied with SNCT Conditions of Service and Angus Council’s Recruitment and Selection Procedures.

The Committee agreed to approve the proposed amendments which would now go forward for ratification to the Staffing Sub-Committee.

7. AJNCT AGREEMENT UPDATES

With reference to Article 6(i) of the minute of meeting of this Committee of 12 September 2012, Mr Clement advised the Committee that good progress had been made with regard to the revision of a number of agreements and that a prioritised list had been circulated. Circulars AJNCT/10 and 11 were currently being reviewed and a Working Group had been established to consider review aspects of AJNCT/4.

The Committee agreed to note the position.

8. MONITORING OF WORKING TIME AGREEMENTS

With reference to Article 5 of the minute of previous meeting, the Joint Secretary (Teachers’ side) tabled an updated interim report based on the returns received from schools so far.

Discussion followed regarding monitoring of working time agreements where there were inconsistencies in reporting and the failure to agree some working time agreements. The need for consistent advice to Head Teachers was also discussed.

The Committee noted that the Director of Education would contact those Head Teachers who had not yet submitted their returns.

9. REPORTS FROM SUPPORTED SCHOOL REVIEWS

With reference to Article 6 of the minute of previous meeting, the Director of Education reported that the Brechin High School and Arbroath Academy Supported School Review reports had been considered by the Education Committee on 24 January 2013 and had been extremely well received. Reports for Carnoustie and Monifieth High Schools would be presented to the Education Committee on 7 March 2013.

The Committee noted that positive feedback had been received from all the staff involved in the Reviews and that it was anticipated that all eight Supported School Reviews would be completed by the end of term.

10. REVIEW UPDATES

(i) Additional Support Needs

With reference to Article 7(i) of the minute of previous meeting, the Director of Education advised that the implementation plan arising from the review was progressing well.

It was agreed that consideration should be given to ways in which teachers could better understand the wider context of ASN provision and that Mrs Duff would work with teachers’ representatives in this regard.

(ii) Early Years Review

With reference to Article 7(ii) of the minute of previous meeting, it was noted that the Early Years Review Report would be considered by the Education Committee on 7 March 2013.

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11. BUDGET EXERCISES

With reference to Article 8 of the minute of previous meeting, Mr Clement reported that the special budget meetings would be held on 14 February 2013. The general financial outlook remained challenging and savings would be required. Efficiency savings that could be made had now been made and expectations remained realistic.

The Director of Education indicated that, despite the challenges, Angus had achieved its highest ever level of positive destinations for young people.

Teacher Representatives welcomed the opportunity to take part in budget discussions with elected members which they found helpful.

12. SCHOOL ESTATE UPDATE

The Director of Education provided an update on progress in relation to the Brechin High School and Forfar Academy campus projects and advised that public meetings had been scheduled for 14, 20 and 27 February 2013. It was also noted that a report on the Arbroath Schools Project would be considered at the next meeting of the Education Committee on 7 March 2013.

The Committee agreed to note the position.

13. COUNCIL MANAGEMENT RESTRUCTURE

The Director of Education advised that appointments had been made to the posts of Strategic Directors for Communities, People and Resources and that the second stage of the restructuring was now under consideration.

Teacher Representatives were pleased to note that departmental business would continue and agreed that the new structure would present new opportunities and challenges to all involved.

14. VIOLENCE AND AGGRESSION TO STAFF

With reference to Article 9 of the minute of previous meeting, there was submitted a Report by the Director of Education providing information on the 59 incidents of violence and aggression to staff reported during the period October to December 2012.

Mrs Duff reported that the Council continually monitored individual cases of violence and aggression to staff and advised that flexibility would be shown to staff that were facing particular challenges in their workplace. Members of staff could use Carefirst who offered a counselling, support, advice and information service for all Council employees.

Thereafter, the Committee agreed:-

(i) to note the contents of the Report; and

(ii) that the Joint Secretary (Teachers) provide the Director of Education with a list of those incidents on which more detailed information was sought.

15. VALEDICTORY

Following conclusion of the meeting, the Convener paid tribute to Mr Neil Logue who was to retire from the post of Director of Education at the end of March and who was today attending his final meeting of the Angus Joint Negotiating Committee for Teachers in that capacity. On behalf of the Committee, the Convener thanked Mr Logue for his commitment to the education service over the years and wished him well in his retirement.

On behalf of the teacher representatives, Mr Drysdale also paid tribute to Mr Logue. He thanked him for his passion for the education service in Angus and for the excellent working relationships which he and his senior colleagues had fostered. That work had been appreciated by all members of staff. Mr Drysdale then wished Mr Logue a long and happy retirement.

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APPENDIX II to the minute of meeting of the Education Committee of 18 April 2013 (Article 3(d) refers)

MINUTE of MEETING of the STAFFING SUB-COMMITTEE of the EDUCATION COMMITTEE held in the Committee Room, Town and County Hall, Forfar on Thursday 7 March 2013 at 5.35pm.

Present: Councillors SHEENA WELSH, LYNNE DEVINE and MARGARET THOMSON.

Councillor WELSH, Convener, in the Chair.

1. APOLOGIES/SUBSTITUTES

There were no apologies intimated.

2. DECLARATIONS OF INTEREST

The Sub-Committee agreed to note that no declarations of interest were made.

3. MINUTE OF PREVIOUS MEETING

The minute of meeting of this Sub-Committee of 28 June 2012 was submitted and approved as a correct record.

4. APPROVAL OF LOCAL AGREEMENT AJNCT/19

With reference to Article 6 of the minute of meeting of the Angus Joint Negotiating Committee for Teachers of 6 February 2013, there was submitted Report No 167/13 seeking approval of amendments made to the Appendix of Local Agreement AJNCT/19 – Temporary Contracts (Teachers).

The Report indicated that AJNCT/19 had been reviewed to ensure that it complied with AJNCT Conditions of Service and Angus Council’s recruitment and selection procedures.

The Sub-Committee agreed to approve the amendments to AJNCT/19, as detailed in the Appendix to the Report.

5. EXCLUSION OF PUBLIC AND PRESS

The Sub-Committee resolved, in terms of Standing Order 27(2), that the public and press be excluded from the meeting during consideration of the following item so as to avoid the possible disclosure of information which was exempt in terms of Part 1 of Schedule 7(A) to the Local Government (Scotland) Act 1973, paragraph 1.

6. TEACHERS (COMPENSATION FOR PREMATURE RETIREMENT) (SCOTLAND) REGULATIONS 1980 – REQUEST FOR PREMATURE RETIREMENT: CASE NO 01/13

There was submitted Report No 168/13 by the Director of Education detailing a request from a teacher to be allowed to retire early for the reasons indicated in the Report.

Following discussion, and having considered all the circumstances, the Sub-Committee agreed that the member of staff concerned should not be granted premature retirement.

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APPENDIX III to the minute of meeting of the Education Committee of 18 April 2013 (Article 3(e) refers)

MINUTE of MEETING of the SCHOOL ATTENDANCE SUB-COMMITTEE of the EDUCATION COMMITTEE held in the Education Meeting Room, Angus House, Forfar on Wednesday 27 March 2013 at 4.00 pm.

Present: Councillor SHEENA WELSH and Mrs JOANNA JOHNSTON (Parent Council Representative).

Councillor WELSH, Convener, in the Chair.

1. APOLOGIES/SUBSTITUTES

There were no apologies intimated.

2. DECLARATIONS OF INTEREST

The Sub-Committee agreed to note that no declarations of interest were made.

3. MINUTE OF PREVIOUS MEETING

The minute of meeting of this Sub-Committee of 10 December 2012 was submitted and approved as a correct record.

4. EXCLUSION OF PUBLIC AND PRESS

The Sub-Committee resolved, in terms of Standing Order 27(2), that the public and press be excluded during consideration of the following item so as to avoid the possible disclosure of information which was exempt in terms of Part 1 of Schedule 7A to the Local Government (Scotland) Act 1973, Paragraph 5.

5. EDUCATION (SCOTLAND) ACT 1980 – SCHOOL ATTENDANCE DEFAULT – CASE NO. SA01/12

With reference to Article 5 of the minute of meeting of this Sub-Committee of 10 December 2012, there was submitted Report No 50/13 by the Director of Education updating the Sub- Committee on the school attendance record in respect of this child (Case No SA01/12) since that meeting.

The Sub-Committee considered the case and heard from the child’s mother, the School Representative and the Principal Officer, School and Family Support.

Following discussion, the Sub-Committee agreed:-

(i) to note the slight improvement in the child’s attendance but to express concern at the child’s failure to attend school regularly;

(ii) to emphasise to the parents the duty on them to cause their child to attend school regularly in terms of the Education (Scotland) Act 1980;

(iii) to instruct the Director of Education to continue to monitor the child’s attendance up to 31 May 2013 and, should the child fail to attend school regularly, to instruct the Head of Law and Administration to effect the prosecution of both parents by reporting the circumstances to the Procurator Fiscal; and

(iv) to confirm that the Attendance Order already served should remain in force.

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ANGUS COUNCIL

MINUTE of MEETING of the DEVELOPMENT STANDARDS COMMITTEE held in the Town and County Hall, Forfar on Tuesday 23 April 2013 at 10.00 am.

Present: Councillors ROB MURRAY, LYNNE DEVINE, BILL BOWLES, BILL DUFF, MAIRI EVANS, DAVID FAIRWEATHER, CRAIG FOTHERINGHAM, ALEX KING, DAVID LUMGAIR, IAN McLAREN and BOB SPINK.

Councillor MURRAY, Convener, in the Chair.

1. APOLOGIES

An apology for absence was intimated on behalf of Councillor Jeanette Gaul.

2. DECLARATIONS OF INTEREST/INTIMATIONS OF CONTACT

There were no declarations of interest/intimations of contact made.

3. BUILDING WARRANTS

The Committee noted that during the period 25 March to 12 April 2013, a total of 50 Building Warrants, 2 Staged Warrants, 1 Demolition Warrant and 12 Amendments to Warrant had been approved with an estimated cost of £3,161,000.

4. DELEGATED DECISIONS

The Committee noted that during the period 23 March to 13 April 2013, a total of 44 planning applications had been approved and 1 refused under the Scheme of Delegation to Officers.

5. MINUTE OF PREVIOUS MEETING

The minute of meeting of this Committee of 2 April 2013 was approved as a correct record and signed by the Convener.

PLANNING APPLICATIONS

6. LAND NORTH OF CAIRNIE LODGE, JAMES CHALMERS ROAD, ARBROATH

There was submitted Report No 270/13 by the Strategic Director – Communities detailing application No 13/00169/FULL by Angus Council for the erection of a six bedroom children’s home and a six bedroom children’s home with a two bedroom annexe at land north of Cairnie Lodge, James Chalmers Road, Arbroath. The application was recommended for approval.

Slides were shown.

The Committee agreed that the application be approved, as detailed in the Report, subject to the following additional condition:-

Additional Condition

Details of a pedestrian connection to Forfar Road shall be submitted for the advance written approval of the Planning Authority. The approved pedestrian connection shall thereafter be completed prior to the use of the buildings hereby approved.

Reason:

In order to enhance the connectivity of the site and enhance links to the school.

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7. TELECOMMUNICATIONS EQUIPMENT PCP002, VICTORIA STREET, FORFAR

There was submitted Report No 271/13 by the Strategic Director – Communities detailing application No 12/01105/FULL by BT Openreach for the installation of an ECI broadband cabinet at Victoria Street, Forfar. The application was recommended for approval.

Slides were shown.

The Committee agreed that the application be approved, as detailed in the Report.

8. FORFAR LOCH COUNTRY PARK, CRAIG O’LOCH ROAD, FORFAR

There was submitted Report No 272/13 by the Strategic Director – Communities detailing application No 13/00071/FULL by A G Barr plc for the erection of a Borehole Building, formation of a Borehole and Associated Pipeline at Forfar Loch Country Park, Craig O’Loch Road, Forfar. The application was recommended for approval.

Slides were shown.

The Committee agreed that the application be approved, as detailed in the Report.

9. LAND AT SHANK OF OMACHIE, WELLBANK

With reference to Article 9 of the minute of meeting of this Committee of 8 January 2013, there was submitted Report No 273/13 by the Strategic Director – Communities detailing application No 13/00086/FULM for the variation in conditions 1, 2, 4, 5, 6, 9, 16, 18, 22 and 29 of Planning Permission 09/00695/OUT to allow the staged submission of detailed design information. The application was recommended for approval.

The Committee agreed that the application be approved, as detailed in the Report.

10. ENFORCEMENT ACTION – HUNTERS PATH, ARBIRLOT

With reference to Article 10 of the minute of meeting of this Committee of 2 April 2013, there was submitted Report No 274/13 by the Strategic Director – Communities detailing the circumstances relative to the unauthorised use of land at Hunters Path, Arbirlot for the storage of scrap material, and setting out an approach to seek to remedy the breach of planning control.

Slides were shown and Mr Clark, the land owner, addressed the meeting.

The Committee agreed:-

(i) to note the contents of the Report; and

(ii) to allow the land owner a period of four months to clear the site, with a progress report to be submitted to this Committee in two months time.

11. ENFORCEMENT UPDATE

There was submitted and noted Report No 275/13 by the Strategic Director – Communities on the progress of enforcement cases which had been agreed previously by the Development Standards Committee.

12. DEVELOPMENT MANAGEMENT REVIEW COMMITTEE DECISIONS

With reference to Article 15 of the minute of meeting of this Committee of 3 April 2012, there was submitted Report No 276/13 by the Strategic Director – Resources detailing the outcomes of recent cases considered by the Development Management Review Committee.

The Committee agreed to note the outcome of the cases to date.

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ANGUS COUNCIL

MINUTE of MEETING of the CORPORATE SERVICES COMMITTEE held in the Town and County Hall, Forfar on Thursday 25 April 2013 at 4.00pm.

Present: Councillors ALEX KING, BILL DUFF, BRIAN BOYD, COLIN BROWN, MAIRI EVANS, IAIN GAUL, MARTYN GEDDES, DAVID LUMGAIR, IAN McLAREN, ROB MURRAY, BOB MYLES, PAUL VALENTINE and LYNNE DEVINE.

COUNCILLOR KING, Convener, in the Chair.

Prior to the commencement of business, the Convener welcomed Mark Armstrong to the meeting following his recent appointment as Strategic Director – Resources.

1. APOLOGIES/SUBSTITUTES

Apologies for absence were intimated on behalf of Councillors Margaret Thomson and Sheena Welsh, with Councillor Lynne Devine substituting for Councillor Welsh.

2. DECLARATIONS OF INTEREST

The Committee agreed to note that no declarations were made.

3. MINUTES OF PREVIOUS MEETINGS

(a) Previous Meeting

The minute of meeting of this Committee of 14 March 2013 was approved as a correct record and signed by the Convener.

(b) Special Meeting

The minute of special meeting of this Committee of 14 February 2013 was approved as a correct record and signed by the Convener.

4. PROCUREMENT OF BIOMASS BOILER INSTALLATIONS

With reference to Article 18 of the minute of meeting of this Committee of 21 June 2012, there was submitted Report No 260/13 by the Strategic Director – Communities, proposing a strategy for adopting procurement of new biomass boiler installations through new Framework Agreements established by the Scottish Government, dependent on the nature of the project to be undertaken.

The Report compared two practical options for the Council to take forward the construction of new biomass boiler installations, and one option for providing only an operation service, through the Framework Agreement Procurement route.

The Report set out conditions under which it would be appropriate to utilise each option and proposed that all three options be incorporated within the Procurement Strategy, which itself would be reviewed once sufficient experience had been gained through the use of the new Framework Agreements.

The Committee agreed:-

(i) to approve the proposed procurement strategy for new biomass boiler installations, through the new Scottish Procurement Framework Agreements; and

(ii) to otherwise note the contents of the Report.

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5. MANAGEMENT OF INCOME FROM RENEWABLE ENERGY TARIFFS AND FROM ENERGY EXPORTS

With reference to Article 11 of the minute of meeting of this Committee of 30 August 2012, there was submitted Report No 262/13 by the Strategic Director – Communities, setting out proposed management arrangements for net income streams from the UK Government Renewable Energy Tariffs and from the export of excess electricity generation into the National Grid for excess heat to other consumers. It was considered that any such net income should be treated as a corporate resource for reinvestment in energy consumption and carbon dioxide emissions reduction projects through the establishment of a Renewable Energy Tariffs Fund, administered on a rolling fund basis by the Property Division.

The Committee agreed:-

(i) to approve the proposed management arrangements for net income streams from the UK Government Renewable Energy Tariffs and from the export of excess electricity generation into the National Grid or excess heat to other consumers; and

(ii) to otherwise note the contents of the Report.

6. REPLACEMENT CHILDREN’S RESIDENTIAL HOME, ARBROATH – PROCUREMENT AUTHORITY APPROVAL REQUEST

With reference to Articles 3 and 4 of the minute of special meeting of the Council of 14 February 2013, there was submitted Report No 263/13 by the Strategic Director – Communities, regarding a proposed procurement where the maximum value of the contract was above the Chief Officer’s delegated authority limit. The procurement would lead to provision of a new Children’s Residential Home in Arbroath and enhanced locally based residential service to children and young people with complex needs with the view to integrate them into family living or their own independent accommodation. The site appropriation of land at Arbroath Enterprise Park had been agreed previously by this Committee. (Article 21, 29 November 2012, refers).

The Committee agreed:-

(i) to approve the estimated total cost of £1,875,000 (at out turn prices);

(ii) to approve the procurement authority, as contained in the Report, in accordance with the process outlined in section 16.8 and 16.24.16 of the Financial Regulations;

(iii) to approve the ring-fencing of any capital receipt received for the site at Kinnaird Street, Arbroath to assist in funding this project;

(iv) to note that the project would be primarily funded from an allowance of £1,850,000 contained in the Social Work and Health section of the General Fund Capital Programme 2012/2017 as approved at the Special Budget Meeting held on 14 February 2013 (Article 3 refers); and that the Social Work section of the 2012/2017 Financial Plan would be amended to accommodate the estimated total cost and the updated cash flow for this project;

(v) to note that the balance of funding required of £25,000 which related to the provision of a biomass boiler would be included as a priority commitment from the 2014/2015 Property Renewal and Repair Fund allocation; and

(vi) to note the financial implications included in Section 6 of the Report.

7. NEW SOCIAL WORK AND HEALTH HUB – ORCHARDBANK, FORFAR – PROCUREMENT AUTHORITY APPROVAL REQUEST

With reference to Articles 3 and 4 of the minute of special meeting of the Council of 14 February 2013, there was submitted Report No 261/13 by the Strategic Director – Communities, regarding a proposed procurement where the maximum value of the contract exceeded the Chief Officer’s delegated authority limit. The procurement would lead to

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provision of a new Logistics Hub, bringing together from their existing locations, the Angus Joint Equipment Loan Scheme Store, Community Laundry, Community Alarm Control Room and Community Meals, all to a new build facility located on the site currently owned by Angus Council adjacent to the Print and Design Unit at Orchardbank, Forfar.

The Committee agreed:-

(i) to approve the estimated total cost of £1,480,000 (at out turn prices);

(ii) to approve the procurement authority, as contained in the Report, in accordance with the process outlined in section 16.8 and 16.24.16 of the Financial Regulations;

(iii) to note that the project would be primarily funded from an allowance of £1,460,000 contained in the Social Work and Health section of the General Fund Capital Programme 2012/2017 as approved at the Special Budget Meeting held on 14 February 2013 (Article 3 refers); and that the Social Work and Health section of the 2012/2017 Financial Plan would be amended to accommodate the estimated total cost and the updated cash flow for this project;

(iv) to note that the balance of funding required of £20,000 which related to the provision of a biomass boiler would be included as a priority commitment from the 2014/2015 Property Renewal and Repair Fund allocation;

(v) to note that in accordance with the Joint Development agreement in place at Orchardbank, Forfar, Muir Construction Limited would be invited to tender for this project in competition with other tenderers selected under the Council’s normal pre- qualification procedures; and

(vi) to note the financial implications included in Section 6 of the Report.

8. CARBON REDUCTION COMMITMENT LEAGUE TABLE PERFORMANCE REPORT 2011/2012

There was submitted Report No 265/13 by the Strategic Director – Communities, providing an update on the performance of the Council through its placing within the Carbon Reduction Commitments (CRC) Energy Efficiency Scheme Order 2010 League Table as a consequence of its performance in 2011/2012.

The Committee agreed:-

(i) to commend the Property Division Energy Management Unit for its efforts in achieving the performance detailed in the Report;

(ii) to note that maintaining this performance would become considerably more demanding and would require Angus Council to achieve consistent and significant absolute reductions in CRC Scheme footprint carbon dioxide emissions in future years; and

(iii) to otherwise note the contents of the Report.

9. PROPERTY TRANSACTIONS

With reference to Article 4 of the minute of meeting of this Committee of 14 March 2013, there was submitted Report No 258/13 by the Strategic Director – Communities, setting out eight property transactions dealt with under delegated authority, and seeking approval of one property transaction, which had been provisionally agreed.

The Committee agreed:-

(i) to note the property transactions as detailed in Appendices 1, 2 and 4, which had been completed under the delegated authority of the Head of Property; and

(ii) to authorise the open market disposal as detailed in Appendix 3 of the Report. 182

10. A92 SURPLUS LAND – UPPER VICTORIA, CARNOUSTIE

With reference to Article 12 of the minute of meeting of this Committee of 22 October 2009, there was submitted Report No 264/13 by the Strategic Director – Communities, seeking approval for the disposal of land at Upper Victoria, Carnoustie, through negotiation with an adjacent landowner.

The Committee agreed to approve the sale of an area of ground extending to 225 square metres, or thereby, at Upper Victoria, Carnoustie, to the owner of the adjacent site on terms and conditions to be agreed by the Head of Property.

11. PROPOSED DISPOSAL OF ROSELEA COTTAGE, WOODEND, GLENISLA

There was submitted Report No 259/13 by the Strategic Director – Communities, advising that Roselea Cottage, Woodend, Glenisla was vacant and surplus to the requirements of the Council. It had recently been vacated by the tenant and had been declared surplus to the requirements of the former Infrastructure Services Department, with no interest being expressed in the future use of the site by any other Department of the Council.

The Committee agreed that Roselea Cottage be declared surplus to the requirements of the Council and marketed for sale on the open market.

12. CAPITAL MONITORING – GENERAL FUND CAPITAL PROGRAMME – 2012/2013

With reference to Article 14 of the minute of meeting of this Committee of 14 March 2013, there was submitted Report No 266/13 by the Strategic Director – Resources, advising members of the capital expenditure incurred for the period 1 April 2012 to 28 February 2013, and measuring projected capital expenditure for the year against budgeted provision for this year.

The Report indicated that at eleven months (92%), into the financial year, the projected underspend of gross capital expenditure was £2,659,000 under the 2012/2013 gross capital expenditure budget, and £1,299,000 underspend on a net basis. This position was considered reasonable, given that, historically, some 10% of capital spend occurred as accruals at the year end. The slippage allowance of £1 million originally built into the programme had been reduced to nil. The projection of corporate capital receipts remained at £900,000. Some projects included in Appendix 1 to the Report had been identified as being of a lesser priority, in line with the recent assessment of the forecast Capital Programme affordability and sustainability, based on current known factors, forming part of the 2013/2014 Capital Budget process.

The Committee agreed:-

(i) to note, for its interest, the expenditure position on the General Fund Capital Programme as at 28 February 2013, as illustrated in tables 1 and 2 within the Report, and the accompanying Capital Monitoring Statement in Appendix 1 of the Report;

(ii) to note the commentary on projects anticipating significant variances against the budget, as detailed in section 5 of the Report; and

(iii) to note that the next meeting of the Capital Projects Monitoring Group would take place on Thursday 2 May 2013.

13. HOUSING CAPITAL AND PLANNED MAINTENANCE REPORT 2012/2013

With reference to Article 8 of the minute of meeting of the Neighbourhood Services Committee of 11 April 2013, there was submitted Joint Report No 231/13 by the Strategic Director – Communities and Strategic Director – Resources, setting out the actual capital and planned maintenance expenditure to 28 February 2013, together with the projected outturns for the year to 31 March 2013, and the updated capital funding proposals. 183

The Committee, for its interest, agreed:-

(i) to note the expenditure figures presented for the Housing Capital and Planned Maintenance Programmes for the period ended 28 February 2013;

(ii) to note the capital receipts position for the period to 28 February 2013;

(iii) to note the projected year-end capital and planned maintenance positions and updated indicative funding proposals; and

(iv) to note that relevant officers were endeavouring to ensure that the Capital Programme and Planned Maintenance Programme remained within overall available resources.

14. REVENUE MONITORING / PROJECTED OUTTURN STATEMENT 2012/2013

With reference to Article 13 of the minute of meeting of this Committee of 14 March 2013, there was submitted Report No 267/13 by the Strategic Director – Resources, advising as to actual revenue expenditure incurred and income received for the period 1 April 2012 to 28 February 2013, together with the anticipated year-end position in respect of each Council Department.

The Report noted that generally, expenditure was currently behind the phased budget. An underspend of £2,289,000 was projected for 2012/2013 for General Fund services. The Strategic Policy Committee (Article 4, Strategic Policy Committee, 5 February 2013 refers) had approved a number of 100% budget carry forward requests amounting to £1,585,000, leaving a net underspend of £704,000. Members were reminded that the net underspend would be subject to the 50% carry forward process, as outlined in Regulation 4.8 of the Financial Regulations.

The Council meeting in June 2013 would require to consider a funding package for overspends relating to the Infrastructure Services Department with reference to Winter Maintenance; and potentially Social Work and Health.

The Housing Revenue Account projected a £909,000 surplus during 2012/2013.

The overall position would be closely monitored and any changes would be advised in subsequent Reports to this Committee.

The Committee agreed:-

(i) to note the contents of this Report, and in particular, the comments on the financial implications in section 9 of the Report, regarding the projected year-end position; and

(ii) to approve the virements set out in section 7 of the Report which were in excess of the permitted delegated authority limits, as prescribed in section 4.3 of the Financial Regulations.

15. TREASURY MANAGEMENT PRACTICES REVIEW 2013

With reference to Article 14 of the minute of meeting of this Committee of 27 January 2011, there was submitted Report No 268/13 by the Head of Finance, advising as to the Council’s revised Treasury Management Practices. This document set out the manner in which the Council sought to achieve its Treasury Management Policies and objectives, and prescribed how the Council would manage and control those activities. The practices were reviewed from time to time to ensure full compliance with the Treasury Management in the Public Services Code of Practice, published by the Chartered Institute of Public Finance and Accountancy.

The Committee agreed to approve the Council’s revised Treasury Management Practices as set out in Appendix 1 to the Report. 184

16. 2013/2014 FINAL REVENUE BUDGET DOCUMENTS

There was submitted Report No 269/13 by the Strategic Director – Resources, seeking approval for the 2013/14 Final Revenue Budget Volume, incorporating the Provisional Capital Budget 2013/2014, and the Budget Guide Booklet to be issued by the Head of Finance as soon as available.

The Departmental Revenue Budgets to be set out in the 2013/2014 Final Revenue Budget Volume would represent the cash limited budgets, subject to any virements processed during the financial year. Each Head of Service would be required to deliver their services within this budget provision. The detailed budget information contained in the budget volume represented the Council approved budget, and would form the basis of expenditure and income monitoring during the 2013/2014 financial year, subject to any necessary adjustments to reflect the revised management structure.

The Committee agreed:-

(i) to approve the amendments to departmental 2013/2014 revenue budgets and corporate provisions as detailed in section 3 of the Report;

(ii) to note that a comprehensive update of the 2012/2017 Financial Plan (incorporating a final 2013/2014 capital budget) would be undertaken once actual expenditure for financial year 2012/2013 had been established;

(iii) to note that a separate Final Capital Budget Volume 2013/2014 would be submitted to the appropriate Committee for approval following the summer recess; and

(iv) to approve issue by the Head of Finance of the 2013/2014 Final Revenue Budget Volume together with the Budget Guide Booklet as soon as these were available in accordance with the distribution arrangements set out in section 6 of the Report.

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ANGUS COUNCIL

MINUTE of MEETING of the STRATEGIC POLICY COMMITTEE held in the Town and County Hall, Forfar on Tuesday 30 April 2013 at 4.00 pm.

Present: Councillors IAIN GAUL, PAUL VALENTINE, BILL BOWLES, MAIRI EVANS, DAVID FAIRWEATHER, CRAIG FOTHERINGHAM, MARTYN GEDDES, ALEX KING, ROB MURRAY, DAVID MAY, GLENNIS MIDDLETON, DONALD MORRISON, BOB MYLES, BOB SPINK and SHEENA WELSH.

Councillor GAUL, Convener, in the Chair.

1. APOLOGIES/SUBSTITUTES

An apology for absence was intimated on behalf of Councillor Ian McLaren, with Councillor Rob Murray substituting.

2. DECLARATIONS OF INTEREST

The Committee agreed to note that no declarations of interest were made.

3. MINUTES

(a) Previous Meeting

The minute of meeting of this Committee of 19 March 2013 was approved as a correct record and signed by the Convener.

(b) Special Meeting

The minute of special meeting of this Committee of 14 February 2013 was approved as a correct record and signed by the Convener.

The minute of meeting of the Police and Fire and Rescue Sub-Committee of 25 March 2013, a copy of which is appended hereto, was submitted and noted (APPENDIX I).

(d) Angus Community Planning Partnership

The minute of meeting of the Angus Community Planning Partnership of 6 February 2013 was submitted and noted.

4. CORPORATE CARBON MANAGEMENT ACTION PLAN

With reference to Article 10 of the minute of meeting of this Committee of 6 September 2011, there was submitted Report No 277/13 by the Strategic Director - Communities, seeking approval of the Carbon Management Action Plan adopted to assist delivery of the Council’s legislative carbon reduction obligations; the recommended development of new aggregated management arrangements which better enabled the Council to deliver its current and future legislative obligations and actions recommended by the Carbon Management Path to 2020.

The Report indicated that given the implications of the current Council restructure and the changing nature of legislative duties, it was appropriate to review the current management arrangements adopted by the Council.

The Head of Property would continue to monitor the development and evolution of renewable energy generation technologies to enable the Strategic Director – Communities to report back to this Committee when a change in policy was considered appropriate.

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The Committee agreed:-

(i) to note the contents of the Report;

(ii) to approve the Carbon Management Action Plan, as appended to the Report;

(iii) to approve the recommendation to establish aggregated management arrangements which better enabled the Council to deliver its current and future carbon management legislative obligations;

(iv) to instruct that a further Report be submitted to this Committee detailing the new arrangements, including a reconfigured Member/Officer Group with a revised and more comprehensive remit, once the management arrangements for the new Communities department had been established; and

(v) to approve the actions recommended by the Carbon Management Path to 2020.

5. EQUALITIES MAINSTREAMING REPORT AND EQUALITY OUTCOMES 2013-2017

There was submitted Report No 278/13 by the Chief Executive presenting an Equalities Mainstreaming Report and Equality Outcomes 2013-2017 for adoption by the Council.

The Report indicated that the Equality Act 2010 was aimed at consolidating and harmonising existing equalities’ legislation and strengthened the law to support progress on equality and also introduced a General Equality Duty, which applied only in the public sector.

The Equality Act 2010 (Specific Duties) (Scotland) Regulations 2012 had come into force in May 2012 and outlined specific duties designed to help public authorities in their performance of the general equality duty. The key legal requirements for the Council contained in these specific duties were outlined in Section 2 of the Report and required each authority to publish a mainstreaming report and set of equality outcomes.

The Committee agreed to adopt the Equalities Mainstreaming Report and Equalities Outcomes 2013-2017, as outlined in the Appendix to the Report.

6. EXCLUSION OF PUBLIC AND PRESS

The Committee resolved, in terms of Standing Order 27(2) that the public and press be excluded from the meeting during consideration of the following item, so as to avoid the disclosure of information which was exempt in terms of Part 1 of Schedule 7A to the Local Government (Scotland) Act 1973, paragraphs 8 and 9.

7. BROADBAND ROLL-OUT IN ANGUS

With reference to Article 12 of the minute of meeting of Angus Council of 13 December 2012, there was submitted Report No 279/13 by the Chief Executive, updating members on the current situation regarding the Scottish Government’s proposals for Next Generation Access across Scotland.

The Committee agreed to approve the recommendations, as detailed in the Report.

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APPENDIX I to the minute of meeting of the Strategic Policy Committee of 30 April 2013 (Article 3(c) refers)

MINUTE of MEETING of the POLICE AND FIRE AND RESCUE SUB-COMMITTEE of the STRATEGIC POLICY COMMITTEE held in the Committee Room, Town and County Hall, Forfar on Monday 25 March 2013 at 4.00pm.

Present: Councillors IAIN GAUL, BILL BOWLES, BOB MYLES, HELEN OSWALD AND SHEENA WELSH.

In the absence of the Convener, Councillor GAUL, as Convener of the Strategic Policy Committee, chaired the meeting.

1. APOLOGIES/SUBSTITUTES

An apology for absence was intimated on behalf of Councillor Paul Valentine.

2. DECLARATIONS OF INTEREST

The Sub-Committee agreed to note that no declarations of interest were made.

3. MINUTE OF PREVIOUS MEETING

The minute of meeting of this Sub-Committee of 28 January 2013 was submitted and approved as a correct record.

4. UPDATE ON ANGUS LOCAL POLICING PLAN AND PRESENTATION OF THE FINAL LOCAL POLICING PLAN

With reference to Article 4 of the minute of meeting of this Sub Committee of 28 January 2013, there was submitted Report by the Chief Inspector (Divisional Support) outlining the results of the consultation on the one year interim Angus Local Policing Plan and presenting the finalised Plan for member’s approval, including information on the new Multi Member Ward Plans.

The Report indicated that between 28 January and 18 February 2013 Tayside Police had undertaken a consultation exercise to gather public, partner and staff feedback on a draft interim Local Policing Plan prior to finalisation of the Plan in March 2013.

As a result of the public consultation and a review of all the 32 Local Policing Plans by the Police Service of Scotland, it had been felt that in some Local Policing Plans the tariff for inclusion of some priorities had not been met and these priorities had been removed. In the Angus Plan this process had led to the removal of the priorities in relation to terrorism, major events and civil contingencies and wild life crime.

In addition, draft Multi Member Ward Plans had been submitted to the Police Service of Scotland for review and these Plans would be published on 1 April 2013.

The final interim Local Policing Plan, which would run for one year was the combination of an intensive process of data gathering, analysis and assessment and identification of risk, review of performance and consultation, which would guide Police activity and action in 2013/2014.

The Sub-Committee agreed to approve the final one year interim Local Policing Plan, as appended to the Report.

5. NATIONAL POLICE REFORM UPDATE

There was submitted Report by the Tayside Police Community Policing Area Chief Superintendent providing members with an update on the progress being made with the transition to the Police Service of Scotland and the impact of policing within the local area.

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The Report indicated that there would be fourteen local policing divisions within the new structure each headed by a Chief Superintendent. Due to an earlier decision within Tayside to move towards the single territorial division, the impact of the changes relating to local policing were not as significant as that experienced by some other forces. Tayside Police had already merged to the single division which would be known as Tayside Division within the Police Service of Scotland from 1 April 2013 with the operational headquarters for the command team to be at Bell Street, Dundee.

The Report also detailed the roles and responsibilities of individual Senior Officers within the Tayside Division along with some structural changes. It was noted that, whilst headed by a Chief Superintendent, the day to day management of policing in Angus would be the responsibility of Chief Inspector Gordon Milne, who would be attending future meetings of the Sub-Committee along with the Chief Superintendent.

The Sub-Committee agreed:-

(i) to note the work underway in the formation of the Police Service of Scotland; and

(ii) to note the development of new capabilities in the Police Service of Scotland.

6. ANGUS LOCAL POLICING AREA – PERFORMANCE REPORT – JANUARY 2013

With reference to Article 5 of the minute of meeting of this Sub-Committee of 28 January 2013, there was submitted Report by Chief Superintendent McPherson which updated the Sub-Committee on the most recent key performance results for the period 1 April 2012 – 31 January 2013; customer satisfaction ratings in relation to the service provided by the Police and the public perception of Angus as a safe place to live.

The Report indicated that the public performance results and public feedback for local policing areas were used proactively by community inspectors and officers to improve the quality of life for residents within their areas of responsibility. Information about what they were doing to address community concerns and issues was also published in the monthly Performance Report available from the Force website.

The Sub-Committee agreed to note the contents of the Report.

7. POLICE AND FIRE REFORM: LOCAL SCRUTINY AND ENGAGEMENT: OPERATIONAL REPORT PART 1

With reference to Article 6 of the minute of meeting of the Sub-Committee of 28 January 2013, there was submitted Report by the Angus Local Policing Area Superintendent providing members with background operational information to the performance information noted at item 6 above.

The Report indicated that overall, customers satisfaction in Angus remained at a very high level with 95.3% stating that they were satisfied with the service provided at first contact, which was 1.3% above target. Customer satisfaction also remained above target in respect of overall satisfaction with the service provided, with a rating of 88.3%, the highest in Tayside and some 3.3% above target.

The Report also gave details in relation to a number of notable events that had taken place in Angus over the period.

The Sub-Committee agreed to note the contents of the Report.

8. ANGUS INTERIM LOCAL FIRE AND RESCUE PLAN 2013/14

With reference to Article 7 of the minute of meeting of this Sub-Committee of 28 January 2013, there was submitted Report by Dave Stapley, Head of Service Delivery, outlining the methodology that had been applied to determine the priorities and objectives for inclusion within the Angus Local Fire and Rescue Plan, including the process of engagement and consultation and providing an overview of how the Plan would contribute to both national and local planning frameworks.

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The Report indicated that the purpose of the Plan was to meet the requirements of the Police and Fire Reform Act (Scotland) Act 2012 by reflecting local priorities and objectives that contributed to the delivery of successful outcomes, which had been identified through local community planning. The consultation phase had commenced on the 15 February 2013 and had ended on the 8 March 2013 with the feedback from the consultation reviewed and reflected in the final version of the draft interim Local Fire and Rescue Plan, attached as Appendix II to the Report.

The draft interim Local Fire and Rescue Plan was the combination of a process of strategic assessments supported by a strategy of local engagement and consultation. The Plan would ensure that the Fire and Rescue Service made a positive contribution to the delivery of integrated services that were most cost effective, while securing positive community outcomes and risk reduction.

The Sub-Committee agreed:-

(i) to approve the draft interim Local Fire and Rescue Plan 2013/14 for implementation on 1 April 2013; and

(ii) to note the details in the Report which outlined the methodology used to determine local priorities and objectives, and the relationship to national frameworks.

9. FUTURE TIMETABLE OF MEETINGS

The Committee agreed that future meetings of the Sub-Committee would take place on a quarterly basis and that the Head of Law & Administration would liaise with members and the relevant officers to prepare a timetable of meetings.

10. EXCLUSION OF PUBLIC AND PRESS

The Sub-Committee resolved, in terms of Standing Order 27(2) that the public and press be excluded during consideration of the following item, so as to avoid the disclosure of information which was exempt in terms of Part 1 of Schedule 7A to the Local Government (Scotland) Act 1973.

11. POLICE AND FIRE REFORM: LOCAL SCRUTINY AND ENGAGEMENT: OPERATIONAL REPORT PART 2

The Angus Local Policing Area Superintendent updated members on a number of operational matters.

The Sub-Committee agreed to note the position.