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Cloich Forest Wind Farm Pre-Application Consultation Report June 2021

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Cloich Forest Wind Farm Pre-Application Consultation Report June 2021 Cloich Forest Wind Farm Pre-Application Consultation Report June 2021 CONTENTS 1. Introduction and project background 2. Development consultation 3. Consultation activity timeline 4. Overview of consultation activities Direct stakeholder engagement Private water supplies Website News releases and editorial information Project leaflets Local newspaper advertising 3D visualisation technology Public exhibitions Community ownership opportunity 5. Consultation findings Feedback from Stage 1 public consultation exhibitions Feedback from project update/stage 2 public exhibitions 6. Developer response to the public consultation Appendices 1. Copies of letters to Cloich Forest stakeholders 2. Cloich Forest project page on EDF Renewables website 3. Press releases 4. Community leaflets/newsletters 5. Local newspaper advertisements 6. Public exhibition display banners 7. Public exhibition visitor questionnaires 8. Community ownership opportunity leaflet 1. Introduction and project background This Pre-Application Consultation Report (PAC Report) has been prepared by Mitchell Halton Watson Ltd. (MHW). MHW was appointed by Cloich Windfarm Partnership LLP (owned by EDF Renewables) (‘the Applicant’) to coordinate and support pre-planning application consultation activities in relation to an application to the Scottish Government for the proposed Cloich Forest Wind Farm (‘the Development’) approximately 5.5 kilometres (km) north-west of Peebles (‘the Site’). The Development comprises up to 12 wind turbines and associated infrastructure, and a Battery Energy Storage System (BESS); the Development has a generation capacity exceeding 50 Megawatts (MW). All consultation was performed using the EDF Renewables brand name, which is associated with the applicant as described in Chapter 1: Introduction of the EIA report. The Development represents a re-design of the consented Cloich Forest Wind Farm (‘the Consented Scheme’), which was granted S36 consent and deemed planning permission following a Public Local Inquiry (PLI), on 8 July 2016 (Planning and Environmental Appeals Division (DPEA) Reference: WIN- 140-1). The Consented Scheme was submitted to the Scottish Government’s Energy Consents Unit (ECU) by the previous developer, Partnership for Renewables (PfR). The Consented Scheme comprises 18 turbines of 115 m to rotor blade tip height. EDF Renewables purchased a number of wind farms from PfR in 2017, including the Consented Scheme. After carrying out a thorough evaluation of the project in light of changes in the renewable energy market and in turbine technology, EDF Renewables took the decision to re-design the wind farm. The Development therefore incorporates a number of differences to the consented scheme including the use of taller turbines. As a result, the consultation activities detailed in this Report have been undertaken in relation to a new application under Section 36 of the Electricity Act 1989. EDF Renewables values constructive input to the Development design and recognises the positive contribution that local knowledge and concerns can have in developing a sustainable, successful development. This is facilitated by effective communications and consultation activities to give local stakeholders the opportunity to learn about the proposal in the early stages of development. They can thereby share their views and concerns whilst the design process is ongoing and practicable alterations can be incorporated before the design is finalised where feasible. Communications have been maintained with stakeholders throughout the pre-application design process for the Development. The final design of the Development has derived from an iterative process that has sought to respond to public and stakeholder feedback and respects the environmental sensitivities and characteristics of the Site and its surroundings. This Report provides details of the range of methods, materials, and activities undertaken during the consultation process to describe what has been carried out in advance of the planning application to ensure that meaningful community consultation has taken place. In doing so this Report also explains the outcomes of the consultation programme and details where feedback has influenced the development process. 2. Development consultation Proposals for wind farms with a generation capacity greater than 50 megawatts (MW), such as the Development, are subject to the consenting procedures set out in Section 36 of the Electricity Act 1989 (‘the Electricity Act’) and applications are made directly to the Scottish Government’s Energy Consents Unit. The Town & Country Planning (Development Management procedure) (Scotland) Regulations 2017 require ‘Major’ and ‘National’ planning applications to be accompanied by pre application consultation reports. Whilst this does not relate directly to Electricity Act applications, the Applicant has adopted its principles as good practice for this Section 36 application. Planning Series Circular 3:2013 - Development Management Procedures (PCS 3:2013) also provides guidance for consultation. It emphasises the Scottish Government’s wish to encourage improved trust and positive working relationships from the earliest stages in the planning process and to provide, where possible, an early opportunity for community views to be reflected in proposals. As part of this requirement it is stated that: “…both pre-application consultations with the community and pre-application discussions with the planning authority and statutory consultees are intended to add value at the start of the development management process. They should improve the quality of the proposal and allow prospective applicants the opportunity to amend their emerging proposals in light of community, statutory consultee and planning authority opinion.” PCS 3:2013, 2.2 EDF Renewables was able to use the consultation programme to maintain links with stakeholders and dialogue with local communities. Initial consultation for Cloich Forest Wind Farm ensured that local residents were able to provide feedback, views and comments, at an early stage. This has helped to shape the Development as proposed. Follow up exhibitions relating to the final design showed how the development design had changed and provide an opportunity to ask questions to the Applicant and EIA team. Working in Partnership with FLS The Development will be located on part of the Cloich Forest site managed by Forestry & Land Scotland (FLS) and is located between Penicuik and Peebles in the Scottish Borders, to the west of the village of Eddleston. FLS is the Scottish Government agency responsible for managing Scotland’s national forests and land for timber production and other purposes including recreational use, nature conservation and renewable energy development. It actively supports the Scottish Government's ambitious emissions reduction targets and is committed to exploring the potential renewable energy resource on the land it manages. The working relationship between EDF Renewables and FLS has sought to ensure optimal compatibility between forest management and wind energy production. FLS’s extensive knowledge of Cloich Forest was complemented by the original EIA undertaken for the consented scheme and advanced by the environmental surveys and assessments carried out for the current application. EDF Renewables has consulted FLS throughout the design process for the new application. As a result, this has ensured the proposal now being submitted is in accordance with the appropriate forestry management standards and will ensure that the forest can continue to be successfully operated by FLS. Consultees To ensure an inclusive approach to the consultation process, it was important to give the public and other stakeholders the opportunity to consider the proposals and discuss their thoughts and ideas with members of the project team through a variety of means. An initial pre-application meeting was scheduled with Scottish Borders Council in April 2019. At this meeting, the Applicant met with the Council’s Planning Case officer and Landscape Architect to review the previous application and discuss the potential for a revised application to be forthcoming. Other EIA statutory consultees were introduced to the broad principles for the Development via a briefing note sent prior to a pre-scoping meeting held in Peebles on the 4th September. This was attended by the Applicant and EIA project manager as well as the ECU, Scottish Borders Council, Historic Environment Scotland and SNH and followed by a short site visit. The Scoping Report was circulated in October 2019 and consultees were asked to provide feedback to contribute to the Scottish Government’s subsequent Scoping Opinion. Direct contact with local community councils was first initiated in September 2019, with an introductory meeting coinciding with the request for Scoping Opinion in October 2019. Two series of local public exhibitions were held, with the first one in February 2020 and then a second in April 2021, with the latter taking the form of a ‘virtual’ event in response to public meeting restrictions imposed by Covid-19 regulations. The exhibitions were advertised in local newspapers and by letters and leaflets that were sent to all addresses within 5 km from the perimeter of the Site, taking in the village of Eddleston and extending to the edge of Peebles. Details were also provided on the project website (www.edf- re.uk/our-sites/cloich). Overall, therefore, these consultation activities have sought to maintain dialogue on
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