Local Government Performance Assessment
Nabilatuk District
(Vote Code: 623)
Assessment Scores
Accountability Requirements %
Crosscutting Performance Measures 78%
Educational Performance Measures 59%
Health Performance Measures 64%
Water & Environment Performance Measures 43% 623 Accountability Requirements 2019 Nabilatuk District
Definition of No. Summary of requirements Compliance justification Compliant? compliance Annual performance contract 1 Yes LG has submitted an annual • From MoFPED’s MoFPED records on submission of performance contract of the inventory/schedule of Annual Performance Contracts for FY forthcoming year by June 30 on the LG submissions of 2018/19 indicate that Nabilatuk DLG basis of the PFMAA and LG performance contracts, submitted on 29th July, 2019 which was Budget guidelines for the coming check dates of within the adjusted date of 31st August, financial year. submission and 2019 by OPM issuance of receipts and:
o If LG submitted before or by due date, then state ‘compliant’
o If LG had not submitted or submitted later than the due date, state ‘non- compliant’
• From the Uganda budget website: www.budget.go.ug, check and compare recorded date therein with date of LG submission to confirm.
Supporting Documents for the Budget required as per the PFMA are submitted and available 2 Yes LG has submitted a Budget that • From MoFPED’s Nabilatuk DLG submitted a Budget that includes a Procurement Plan for inventory of LG budget incorporated the LG Procurement Plan the forthcoming FY by 30th June submissions, check for the forthcoming FY (2019/2020) on (LG PPDA Regulations, 2006). whether: 29th July, 2019 and was received by MoFPED on 30st July, 2019. Which was o The LG budget is within the adjusted date of 31st August, accompanied by a 2019 by OPM. Procurement Plan or not. If a LG submission includes a Procurement Plan, the LG is compliant; otherwise it is not compliant.
Reporting: submission of annual and quarterly budget performance reports 3 Yes LG has submitted the annual From MoFPED’s Nabilatuk District LG submitted the performance report for the previous official record/inventory Annual Performance Report for the FY on or before 31st July (as per of LG submission of previous FY 2018/2019 on 03rd August, LG Budget Preparation Guidelines annual performance 2019 which was within the agreed date for coming FY; PFMA Act, 2015) report submitted to of 31st August, 2019 by OPM. MoFPED, check the date MoFPED received the annual performance report: • If LG submitted report to MoFPED in time, then it is compliant • If LG submitted late or did not submit, then it is not compliant
4 Yes LG has submitted the quarterly From MoFPED’s Nabilatuk District Local Government budget performance report for all official record/ submit all its quarterly budget the four quarters of the previous FY inventory of LG performance reports for all the four by end of the FY; PFMA Act, 2015). submission of quarterly Quarters to the Permanent Secretary reports submitted to Ministry of Finance Planning and MoFPED, check the Economic Development (MoFPED) date MoFPED received the quarterly Submission dates for quarterly performance reports: performance were as follows;
• If LG submitted all 1st Quarter report was submitted on 14th four reports to November, 2018 MoFPED of the 2nd Quarter on 25th January, 2019 previous FY by July 31, then it is compliant 3rd Quarter on 6th June, 2019 (timely submission of each quarterly report, 4th Quarter on 03rd August, 2019 is not an accountability requirement, but by The submissions were within the end of the FY, all adjusted date of 31st August 2019 by quarterly reports OPM. should be available).
• If LG submitted late or did not submit at all, then it is not compliant.
Audit 5 The LG information was provided by Yes The LG has provided information to From MoFPED’s PS/ST on the status of audit findings and the PS/ST on the status of Inventory/record of LG implementation letter dated 29th August implementation of Internal Auditor submissions of 2019. Nabilatuk District being a new General and the Auditor General’s statements entitled District was seceded from Nakapiripit findings for the previous financial “Actions to Address District and started operations on 1st year by end of February (PFMA s. Internal Auditor July 2018. Their first annual financial 11 2g). This statement includes General’s findings”, statements of 2018/2019 were signed actions against all find- ings where and submitted by the Chief Check: the Internal Audi- tor and the Administration Officer (CAO) on 29th Auditor General recommended the • If LG submitted a August 2019 and received by the Accounting Officer to take action in ‘Response’ (and Accountant Generals office on 30th lines with applicable laws. provide details), then it August 2019. is compliant
• If LG did not submit a’ response’, then it is non-compliant
• If there is a response for all –LG is compliant
• If there are partial or not all issues responded to – LG is not compliant.
6 Yes The audit opinion of LG Financial The annual audited report by the Auditor Statement (issued in January) is General to Parliament for the FY 2018/19 not adverse or disclaimer. communicated an Unqualified opinion for Nabilatuk DLG,therefore compliant.
623 Crosscutting Nabilatuk Performance District Measures 2019
Summary of Definition of No. Compliance justification Score requirements compliance Planning, budgeting and execution 1 0 All new Evidence that a district/ There was an existing District Physical Planning Committee infrastructure municipality has: (DPPC) in Nabilatuk District. However, it was not fully constituted projects in: (i) a as required in Part III (9) of the Physical Planning Act, 2010. municipality / • A functional Physical However, there are only Nine (09) members in the Committee. (ii) in a district Planning Committee in are approved place that considers The members include; by the new investments on 1. Mr. Alfred Malinga, The CAO who is the Chairman of the respective time: score 1. DPPC. Physical Planning 2. Mr. Ilukol Raphael The District Physical Planner Committees and are 3. Mr. John Longolio ,Town Clerk, Nabilatuk TC consistent with the approved 4. Mr. Peter Lokwang, District Health officer Physical Plans 5. Mr. Hellen Alinga, Senior Agricultural officer Maximum 4 6. Mr. Raymond Korobe, District Education Officer points for this performance 7. Mr. Charles Lokiru, District Engineer. measure. 8. Mr. William G, Naburi, Senior Community Development Officer.
9. Mr. Elijah Iiko, Supervisor of Works
All the above members were appointed on 10th July, 2018 under Ref No. CR/210/1.
There were two Building Plans submitted for approval as viewed in Plans register, and the submitted plans include;
Submission date: 21st October 2018
Plan Entry: 001
Name of Developer/Client; Nabilatuk District.
Type of Structure: Office Block
Name of Architect: J. Murungi.
Submission date: 21st October 2018
Plan Entry: 001
Name of Developer/Client; Nabilatuk Town Council.
Type of Structure: Office Block
Name of Architect: J. Murungi.
However, the buildings plans did not bear all the signatures and stamps of the relevant approving officers. 1 0 All new • Evidence that district/ There were no minutes presented as evidence to show that at infrastructure MLG has submitted at least 4 set of minutes were submitted to MoLHUD. Because there projects in: (i) a least 4 sets of minutes were equally no DPPC sitting minutes at the DLG. municipality / of Physical Planning (ii) in a district Committee to the are approved MoLHUD score 1. by the respective Physical Planning Committees and are consistent with the approved Physical Plans
Maximum 4 points for this performance measure.
1 0 All new • All infrastructure There was no Physical Development Plan in place to refer to, for infrastructure investments are infrastructure investments. projects in: (i) a consistent with the municipality / approved Physical (ii) in a district Development Plan: are approved score 1 or else 0 by the respective Physical Planning Committees and are consistent with the approved Physical Plans
Maximum 4 points for this performance measure. 1 0 All new • Action area plan Nabilatuk DLG did not have an action area plan prepared in the infrastructure prepared for the previous FY 2018/2019. This was attributed to; lack of physical projects in: (i) a previous FY: score 1 or development plan in place and general lack of funding for municipality / else 0 physical planning activities. (ii) in a district are approved by the respective Physical Planning Committees and are consistent with the approved Physical Plans
Maximum 4 points for this performance measure.
2 2 The prioritized • Evidence that priorities There was evidence that priorities in AWP based on the investment in AWP for the current outcomes of budget conferences conference held on 13th activities in the FY are based on the November 2018, for the current FY 2019/2020 approved AWP outcomes of budget for the current conferences: score 2. The priorities include; FY are derived Administration: completion of construction of District from the Administration block 2, (cited on page 3, of the Budget conference approved five- report dated 8th November, 2018 which corresponded with page year 14 of the AWP). development Administration: Survey of District Headquarters land (stated on plan, are page 3 of the budget conference report dated 8th November 2018 based on corresponds with page 15 of the AWP). discussions in annual reviews Health: Completion of construction of Maternity ward at Nabilatuk and HCIV at a cost of UGX 60,126,069 (indicated page 3, of the Budget conference report which is mentioned on page 45 AWP). budget conferences Education: Construction of two (2) classroom blocks in Domoye and Primary School Lolachat, at a cost of 70,000,000/- (highlighted on page.3 of the Budget conference report, which is cited on page.53 have project of AWP). profiles
Maximum 5 points on this performance measure. 2 1 The prioritized • Evidence that the There was also evidence that the capital investments in the AWP investment capital investments in for the current FY 2019/2020 of Nabilatuk DLG were derived from activities in the the approved Annual the approved 5-year DDP. approved AWP work plan for the current for the current The capital investments in the AWP included: FY are derived FY are derived from the Borehole drilling and rehabilitation (mentioned on page 243, of from the approved five-year the DDPII and cited on page 77 of the AWP at UGX 70,500,000) approved five- development plan. If differences appear, a year The rehabilitation of 22 deep boreholes (stated on page 243, of justification has to be the DDP which corresponds with page 77 of the AWP at Budget development provided and evidence UGX 15,000,000). plan, are provided that it was based on The above investment projects were approved by council Under approved by the discussions in Minute 14/NDLG/Council /May/2019 of District the District council Council. Score 1. annual reviews meeting held on 28th May 2019 at the District Community Hall and
budget conferences and
have project profiles
Maximum 5 points on this performance measure. 2 2 The prioritized • Project profiles have Project profiles for all investments in the Annual Work Plan, were investment been developed and developed as per the Local Government Development Planning activities in the discussed by TPC for all guidelines, 2014 on page 66-68 Appendix 3-5, and were approved AWP investments in the discussed by the Technical Planning Committee as evidenced by for the current District Technical Planning meeting held on 10th April, 2019 at FY are derived AWP as per LG the District Community Hall; under Minute 05/04/1819/NDLG of from the Planning the District Technical Planning meeting Signed by CAO and approved five- Anyakun Paul Jovic- SPAS (Senior Principle Assistant Secretary) guideline: score 2. year on 22nd May 2019.
development The project profiles in the Nabilatuk DLG 5 year Development plan, are Plan are detailed out in Page. 132 to Page. 172 based on discussions in annual reviews and
budget conferences and
have project profiles
Maximum 5 points on this performance measure.
3 1 Annual • Annual statistical There was no evidence of Statistical Abstract prepared/developed statistical abstract, with gender- by Nabilatuk DLG for the current FY 2019/2020, as the District abstract disaggregated data has Local Government just commenced its full operation in July of the developed and been compiled and FY 2018/2019. applied presented to the TPC to support budget Maximum 1 allocation and decision- point on this making- maximum score performance 1. measure
4 2 Investment • Evidence that all There was no Annual Work Plan and budget prepared by activities in the infrastructure projects Nabilatuk DLG for the Previous Financial Year 2018/2019. previous FY implemented by the LG Nabilatuk District Local Government Started its full operation in were in the previous FY were July of the FY 2018/2019. implemented derived from the annual as per AWP. work plan and budget approved by the LG Maximum 6 Council: score 2 points on this performance measure. 4 4 Investment • Evidence that the There were no Annual Work Plans and Annual Performance activities in the investment projects Reports prepared for Nabilatuk District for the Previous Financial previous FY implemented in the Year 2018/2019. Nabilatuk District Local Government Started its were previous FY were full operation in July of the FY 2018/2019. implemented completed as per work as per AWP. plan by end for FY.
Maximum 6 o 100%: score 4 points on this performance o 80-99%: score 2 measure. o Below 80%: 0
5 The LG has 2 executed the • Evidence that all There were no investment projects completed in the previous FY budget for investment projects in as Nabilatuk district had not yet started operating and hence had construction of the previous FY were not developed a DDP FY 2018/2019. investment completed within projects and approved budget – Max. O&M for all 15% plus or minus of major original budget: score 2 infrastructure projects during the previous FY
Maximum 4 points on this Performance Measure. 5 The LG has 2 executed the • Evidence that the LG There was No O&M budget availed at the time of assessment budget for has budgeted and spent because Nabilatuk District Local Government commenced/started construction of at least 80% of the O&M its full operation in July of the FY 2018/2019. investment budget for infrastructure projects and in the previous FY: O&M for all score 2 major infrastructure projects during the previous FY
Maximum 4 points on this Performance Measure. Human Resource Management 6 LG has 0 substantively • Evidence that the LG The LG had filled only 3 out of the 9 Heads of Department (HoD) recruited and has filled all HoDs positions had been filled substantively by the time of conducting appraised all positions substantively: the performance assessment exercise. Six positions were being Heads of score 3 held by staff on assignment of duty by the Chief Administrative Departments Officer (CAO).
Maximum 5 The 9 Heads of departments positions include the; Chief Finance points on this Officer, District Health Officer, District Planner, District Education Performance Officer, District Natural Resources Officer, District Production and Measure Marketing Officer, District Engineer, District Community Development Officer and the District Commercial Officer. A review of the personal files of the heads of department revealed the appoint details as indicated below:
1. District Planner: Mr. Kexi Charles Lowot, personal file reference number CR/ Nab/Pf/1 158 was substantively appointed on transfer of service from Nakapiripirit district as per letter reference number CR/156/1 Dated 23rd May.
2.District Education Officer: Mr Korobe Peter Raymond, personal file reference number; CR/ Nab/Pf/1171, was substantively appointed on 1st May 2019 as directed by DSC minute number.4/NabDSC2019, and as per appointment letter reference number CR/156/1 dated 18th April 2019.
3.District Community Development Officer: Mr. Athiyo Dennis, personal file reference number CR/Nab/Pf/1054 was substantively appointed on transfer of service from Nakapiripirit district on 1st June, 2019 as directed by DSC minute number 43/NabDSC2019 (i) and as per appointment letter dated 23rd May 2018 reference number CR/156/1.
4.Chief Finance Officer: Mr. Kezi Charles Lowot (senior Finance Officer) ; personal file reference number CR/Nab/Pf/1145, was appointed by the CAO on assignment of duty on 30th July 2018.
5.District Health Officer : Dr. Lokwang Peter ( Senior Medical Officer) , personal file reference number: CR/Nab/1223 was appointed on assignment of duty by the CAO on 9th October 2019 as per letter reference number CR/205/05
6. District Natural Resources Officer: Mr. Ilukol Raphael (Senior Lands Management Officer), personal file reference number CR/Nabs/Pf/1145 was recruited on assignment of duty as per letter ref: No CR/D/1 dated 1st June 2019.
7.District Production and Marketing Officer: Mrs Alinga Hellen ( Agricultural Officer) ,personal file reference number CR/Nab/1044, was appointed on assignment of duty by the CAO as per letter reference number CR/167/11 dated 19th July 2018.
8. District Engineer: Mr. Lokiru Charles (Water Officer), personal file reference number CR/Nab/Pf/ 1146 was first appointed on assignment of duty by the CAO on 3rd July 2018 for six months as per letter reference number CR/160/1 and his assignment was renewed on 9th January 2019 as per letter reference number CR/161/1.
9. District Commercial Officer: Ms Loput Judith (Senior Commercial Officer), personal file reference number CR/Nab/1247, was recruited on assignment of duty on 9th January 2019 as per letter reference number CR/205/05. 6 LG has 2 substantively • Evidence that HoDs Most Heads of Department (HoD) for Nabilatuk District were recruited and have been appraised as appointed effective 1st June 2019 and were still on probation by appraised all per guidelines issued by the time of the assessment, hence were not yet due for annual Heads of MoPS during the performance appraisal. Only 4 Heads of Department out of 9 were Departments previous FY: score 2 due for appraisal and were duly appraised. The Assessor reviewed personal files of theHoDs and established the appraisal Maximum 5 status as follows: points on this Performance 1. Chief Finance Officer; was appointed on the on 3rd July 2018 Measure and was appraised on 28th September 2019. The Performance Agreement and Performance Report were on file. The report was endorsed by the CAO on 28th September 2019.
2. District Health Officer; was appointed on 9th January 2019 and was appraised on 20th September 2019. Both the performance Agreement and Performance report were available on file. The Performance Report was endorsed by CAO on the 29th September 2019.
3. District Education Officer; was appointed on 1st May 2019. Appraisal Agreement and Appraisal Reports were available on file. The appraisal exercise was conducted on 18th August 219. The Appraisal report was signed by the CAO on the same date.
4. District Production and Marketing Officer.; was appointed on the 19th July 2018. The performance appraisal exercise was conducted on 8th of August 2019. The performance Agreement and the Performance Report were available on file. The Performance Report was duly endorsed by CAO on 8th August 2109.
5. District Natural Resources Officer: Appointed on the 1st June 2019. Not yet due for annual performance appraisal.
6. District Planner: Appointed on 6th June 2019. Not yet due for annual performance appraisal.
7. District Engineer: Appointed on 9th January 2019. Not yet due for annual performance appraisal.
8. District Community Development Officer: Appointed on 1st June 2019. Not yet due for annual performance appraisal.
9. District Commercial Officer: Appointed on 9th January 2019. Not yet due for annual performance appraisal. 7 The LG DSC 2 has considered • Evidence that 100 % of All submissions made by CAO to the DSC for recruitment were all staff that staff submitted for considered. have been recruitment have been Nabilatuk, being a new district used the services of Napak district submitted for considered: score 2 to support the district with recruitment and confirmation of staff. recruitment, This arrangement was approved by the Ministry of Local confirmation Government as per letter dated 6th May 2019 reference number and HRM/92/527/01. The Ministry of Public Service also approved of disciplinary the arrangement as letter dated 21st March 2019 reference actions during number DS 191/377/01. the previous FY. 1. CAO declared 88 vacant positions as per letter dated 21st February 2019, reference number CR/156. Key positions among Maximum 4 others declared included the positions of; Principal Assistant points on this Secretary, Principal Human Resource Officer, Senior Human Performance Resource Officer, district internal Auditor, Chief Finance Officer, Measure. and Principal Town Agent.
2. DSC meeting held on 18th March 2019 to consider the submissions as evidenced by the minutes of the DSC dated 16th April 2019 minute reference number DSC/156/6. DSC resolved to advertise with the New Vision News paper and the advert appeared in the New Vision of from 22nd March 2019 to 6th April 2019 (copy of the New Vision Adverts seen on file).
3. DSC meeting held from 8th April to 12th April 2019 scrutinised the applications and made shortlists of candidates to be interviewed as per minute number Nabs/DSC/2019/9.
4. DSC meeting held from the 29th April to 16th May 2019 to conduct interviews and select successful candidates. A total of 118 candidates were selected for recruitment (including for positions that were not advised i.e. internal transfers and promotions as approved by MoPS reference no. ARC6/293/05 dated 10th December 2018- ). The DSC directed CAO under minute number Nabs/DSC/2019/15 to appoint the selected candidates as per individual minutes of appointments attached to the instrument of appointment.
7 The LG DSC 1 has considered • Evidence that 100 % of The CAO made one submission to the DSC dated 25th March all staff that positions submitted for 2019; reference number CR/159/2 for confirmation of 8 Grade III have been confirmation have been teachers namely: Abeleka Annet, Mangeni Stephen, submitted for considered: score 1 Ebululazarus, Opolot Lazalus, Natagalu Levi, Chebet Esther, recruitment, Teko Josephine and Atina scovia. confirmation The DSC meeting held from the 29th April, 2019 to 16th May, and 2019 considered the submissions and directed the CAO to disciplinary confirm the teachers as Instrument of Confirmation number actions during DSC/156/6 and minute directive number 63/Nab DSC/2019. the previous FY.
Maximum 4 points on this Performance Measure. 7 The LG DSC 1 has considered • Evidence that 100 % of No cases were submitted to the DSC for consideration all staff that positions submitted for have been disciplinary actions submitted for have been considered: recruitment, score 1 confirmation and disciplinary actions during the previous FY.
Maximum 4 points on this Performance Measure. 8 Staff recruited 3 and retiring • Evidence that 100% of All newly recruited staff (112) that were recruited during the FY access the the staff recruited during accessed the Pay Roll not later than two months after salary and the previous FY have appointment. pension payroll accessed the salary The Assessor took a sample of 15 files and tracked the respectively payroll not later than two individuals through the pay exchange forms in the HRM office and within two months after the salary invoices for June 2019 and it was established that the months appointment: score 3 staff had accessed the pay roll as indicated by their IPPS Maximum 5 numbers below: points on this 1. Lemu Brenda - 1042747 Performance Measure. 2. Lowika Philip - 1043633
3. Chebet Sisco - 1043602
4. Teko Daniel- 806555
5. ChokoProscovia - 1042748
6. Nangiro Joan - 1043643
7. LokukuJohn.S- 1043537
8. Lokut Emma - 1043544
9. Otiang Emma - 1043877
10. Bullon Cyprian - 1043640
11. Lokwang Charles - 1043537
12. Nyanga Richard- 1042596
13. Kalae Timothy - 1042260
14. Lodukon Ambrose- 1043550
15. Lokum Robert- 1043621
Four staff that had not yet accessed the Pay roll were denied access because the MoFPED had made a mistake and allocated dummy IPPS numbers that were not accepted for registration through the E-registration system and hence the staff could not access the pay roll. It was hence not the fault of Nabilatuk district. 8 Staff recruited 2 and retiring • Evidence that 100% of One staff Lomunia Samson Sagal, retired on 4th August 2019 and access the the staff that retired accessed the payroll by the end of September 2019, as salary and during the previous FY evidenced by the retirement benefits calculation form and salary pension payroll have accessed the invoice for September dated 25th September 2019. Samson respectively pension payroll not later appears under supplier No.420831 and IPPS number 758282. within two than two months after months retirement: score 2
Maximum 5 points on this Performance Measure.
Revenue Mobilization 9 The LG has The LG of Nabilatuk is a new District started that started 4 increased LG • If increase in OSR operations in FYR 2018/2019. Total of OSR for FYR 2018/2019 own source (excluding one/off, e.g. Shs. 88,340826 (from Draft Final Accounts)-Page -14. Therefore revenues in the sale of assets) from no actual for 2017/18. last financial previous FY but one to year compared previous FY is more to the one than 10 %: score 4. before the • If the increase is from previous 5% - 10 %: score 2. financial year (last FY year • If the increase is less but one) than 5 %: score 0. Maximum 4 points on this Performance Measure.
10 LG has 0 collected local • If revenue collection The LG's Local Revenue collected during FY 2018/2019 Shs. revenues as ratio (the percentage of 88,340,828 against planned of Ugx.24,000,000. The difference per budget local revenue collected was Ugx.68,340,828. The computation= 68,340,828/24,000,000 = (collection against planned for the 284%. They collected more by 289%. ratio) previous FY (budget realisation) is within Maximum 2 points on this +/- 10 %: then score 2. If performance more than +/- 10 %: measure Score 0.
11 Local revenue The LG did not remit the 65% mandatory LLG share of local 0 administration, • Evidence that the revenue. The LG collected Shs.88,340,828 of which the 65% to allocation and District/Municipality has be shared was Shs.57,421,538. But Local Revenue collections transparency remitted the mandatory subjected to sharing with LLGs of Local Service Tax was LLG share of local Shs.4,000,000 but amount paid by cheuqe no. 170 dated 28th Maximum 4 revenues: score 2 June 2019 was paid to Nabilatuk town council representing 35%.. points on this performance Computation; 1,400,000/4,000,000 x 100% = 35% measure. Status of compliance: The percentage of Local Service Tax submitted is 35% which does not meet the 65% remittance criteria. 11 Local revenue 0 administration, • Evidence that the total Total expenditure on council allowances and emoluments during allocation and Council expenditures on FY 2018/2019 amounted to Ugx 26,312,000 as per evidence on transparency allowances and page 18 of the financial statements for the FYR 2018/19. emoluments- (including Maximum 4 from all sources) is not Local revenue realized during FY 2018/2019 excluding sales of points on this higher than 20% of the assets amounted to Shs.88, 340,828 (note 2) as reflected on page performance OSR collected in the 12 of the FY 2017/2018 audited accounts and also reviewing the measure. previous FY: score 2 relevant vouchers.
Computation:
Shs.26,312,000 as a % = 30%
88,340.828
The LG used more than 20% of the OSR collections in the FYR 2018/19.
Procurement and contract management 12 0 The LG has in • Evidence that the The DLG had no position of a Senior Procurement Officer but place the District has the position position of the Procurement Officer was substantively filled and capacity to of a Senior Procurement the procurement officer was appointed on 1st July, 2008 as manage the Officer and Procurement directed by DSC Min 21/11/NDSC/2018 procurement Officer (if Municipal: function Procurement Officer and Assistant Procurement Maximum 4 Officer) substantively points on this filled: score 2 performance measure. 12 1 The LG has in • Evidence that the TEC The TEC produced and submitted reports to the Contracts place the produced and submitted Committee for previous FY 2018/19.The appointed Evaluation capacity to reports to the Contracts Committee for the different procurements during FY 2018/2019 manage the Committee for the produced evaluation reports with technical and clear procurement previous FY: score 1 recommendations to the Contracts Committee for instance; function • The Evaluation report for Procurement, Construction of Maximum 4 Administration block lot one Ref no: NABI623/WRKS/18- points on this 19/00001 was produced and endorsed on 7th January 2019 and performance was submitted to the Contracts Committee with clear measure. recommendations on award of contract
• The Evaluation report for Procurement, Construction of Administration block lot two Ref no: NABI623/WRKS/18-19/00001 was produced and endorsed on 16th October 2019 was submitted to the Contracts Committee with clear recommendations on award of contract.
• The Evaluation report for Procurement, Construction of Town council office lot two Ref no: NABI623/WRKS/18-19/00003 was produced and endorsed on 18th December 2018 was submitted to the Contracts Committee with clear recommendations on award of contract.
12 1 The LG has in • Evidence that the The Contracts Committee upheld the recommendations of the place the Contracts Committee TEC during the award of contracts during the FY 2018/19. There capacity to considered were no deviations from those recommendations, for examples; manage the recommendations of the procurement TEC and provide • In the EC report dated 7th January 2018, the EC recommended function justifications for any to the CC that M/s obalanga constructors be awarded the Contract deviations from those for construction of Administration block lot one, Ref No Maximum 4 recommendations: NABI/WRKS/18-19/00001 as the best evaluated bidder at UGX points on this score 1 430,848,961.The contract was signed on 27 January 2019 performance measure. • In the EC report dated 16 october 2018, the EC recommended to the CC that M/s Katileria enterprises Ltd be awarded Contract for construction of Administration block lot two ref no NABI/WRKS/18-19/00001 as the best evaluated bidder at UGX 165,000,000.The contract was signed on 27 January 2019.
• In the EC report dated 14 Dec 2018, the EC recommended to the CC that M/s Lodina investment (u) ltd be awarded the contract of construction of Town council office block as the best evaluated bidder at UGX 92,509,212.The contract was signed on 27th January 2019.
• In the EC report dated 14 December 2018, the EC recommended to the CC that M/s Lina constructors and suppliers ltd be awarded the contract of construction of maternity ward at Nabilatuk HC IV as the best evaluated bidder at UGX 116,650,000.The contract was signed on 27th January 2019. 13 2 The LG has a • a) Evidence that the The procurement and disposal plan covers infrastructural projects comprehensive procurement and for the current FY 2019/20 in the annual work plan on page 1 and Procurement Disposal Plan for the signed by CAO on 1st August 2019. and Disposal current year covers all Plan covering infrastructure projects in The LG made procurement's in previous FY as per plan submitted infrastructure the approved annual to the executive director PPDA Kampala signed by CAO received activities in the work plan and budget by PPDA eastern region Mbale office on 2nd August 2019. approved AWP and b) evidence that the The Procurement and Disposal Plan (PDP) for FY 2019/20 and is LG has made covered all infrastructure projects in the approved AWP, for followed. procurements in instance; previous FY as per plan Maximum 2 (adherence to the • The project for completion of maternity ward at Nabilatuk HC IV points on this procurement plan) for at UGX 60,181,000 which is on page 1 of the Procurement and performance the previous FY: score 2 Disposal Plan for FY 2019/20 measure. • Completion of fencing at Nabilatuk Township page 1 of the Procurement Plan at a cost of UGX 25,000,000 of the Procurement and Disposal Plan for FY 2019/20
• Renovation of classroom block page 1 of the Procurement work plan at a Cost of UGX 30,000,000 for FY 2019/20
b) The Procurement Disposal Plan for FY 2018/19 corresponded well with the respective AWP for example;
• Construction of maternity ward at Nabilatuk HC IV appeared in the in consolidated work Plan, at UGX 129,000,000 on Pg 1
• Construction of Production well appeared in the in Consolidated Work Plan, at UGX 35,535,00 pg 1
• Renovation of OPD ward in Lolochat HC III appeared in the in consolidated Work Plan, at UGX 16,000,000 on pg 1
• Renovation of district water office Ref no Napks43/supl/18- 19/000010 appeared in the in consolidated Work Plan, at UGX 55,000,000 pg 1
14 • For current FY, 0 The LG has evidence that the LG By 30th August, 2019, the PDU had not prepared 80% of the bid prepared bid has prepared 80% of the documents for all the infrastructure projects for FY 2019/20 documents, bid documents for all instance; maintained investment/infrastructure 34 projects were earmarked in the consolidated work plan. Some contract by August 30: score 2 registers and of the projects include; the Procurement work plan at a Cost of procurement UGX 30,000,000 activities files • On page1, of the AWP the project for completion of maternity and adheres ward at Nabilatuk HC IV at UGX 60,181,000 which is on page 1 of with the Procurement and Disposal Plan for FY 2019/20 established thresholds. • Completion of fencing at Nabilatuk Township page 1 of the Procurement Plan at a cost of Ugx 25,000,000 Maximum 6 points on this However there were delays in submissions of proposals from user performance departments and submission of BOQs, consequently the bid was measure. advertised on 28 October 2019 at the time of assessment. 14 2 The LG has • For Previous FY, The LG had an updated contracts register for previous FY for prepared bid evidence that the LG procurement activities updated as at 30th June 2019 e.g. documents, has an updated contract maintained register and has Construction of two classroom block at Napongae primary school contract complete procurement ref no NABI623/WRKS/18-19/00001. registers and activity files for all Construction of administration block lot one Ref no procurement procurements: score 2 NABI623/WRKS/18-19/00001 which is ongoing activities files and adheres The contracts register shows the status of implemented projects i. with e completed or still on-going with details like; description, established contractor, amount awarded and current status of complete and thresholds. ongoing procurements Signed by the Procurement officer,.
Maximum 6 The PDU had complete project files for FY 2018/19 for instance points on this the file for the renovation of OPD ward in Lolachat HC III Ref No performance NABI623/WRKS/18-19/00011, measure. Fencing of Nataparareng /Napongae cattle market Ref No NABI623/WRKS/18-19/00004
The compleeted projects was reviewed and it was established that it contained; form initiating the project from the user department, selection of procurement method, selection of Evaluation by the Contracts Committee (CC), invitation for bids/advert, bids taken register, bids received register, bids opening register, evaluation report, display of best evaluated bidder, award by CC, acceptance letter from the bidder, , contract signing, appointment of Contract manager/supervisor/clerk of works. 14 • For previous FY, 2 The LG has evidence that the LG For previous FY, the LG adhered to procurement thresholds. For prepared bid has adhered with works; as it undertook various procurements; documents, procurement thresholds • Construction of Administration block lot one ref no: maintained (sample 5 projects): NABI623/WRKS/18-19/00001,min24/1/cc/18/19 contract price for contract score 2. registers and 430,848,961 This project was procured through the open bidding procurement method as selected by the CC on 27th January 2019 activities files • Construction of Administration block lot two ref no: and adheres NABI623/WRKS/18-19/00001, contract price for UGX with 165,000,000 NABI623,min24/1/cc/18/19. This project was established procured through the open bidding method as selected by the CC thresholds. on 27th January 2019 Maximum 6 • This project was procured through the open bidding method as points on this selected by the CC on 27th January 2019 performance measure. • Construction of town council office Block lot two ref no: NABI623/WRKS/18-19/00003 contract price for 92,509,212 This project was procured through the open bidding method as selected by the CC on 27th January 2019
• Construction of maternity ward at Nabilatuk HC IV NABI623/WRKS/18-19/00001 contract price for 116,650,000 This project was procured through the open bidding method as selected by the CC on 27th January 2019
• Construction of two classroom block at Napongae primary school Ref no NABI623/WRKS/18-19/00001 contract price for 68,020,043 This project was procured through the open bidding method as selected by the CC on 27th January 2019
15 • Evidence that all 2 The LG has works projects The project manager/supervisor produced a technical report and certified and implemented in the was endorsed by the District Engineer. Projects implemented for provided previous FY were previous FY had interim and partial completion certificate which detailed project appropriately certified – included; information on interim and completion • Construction of maternity ward at Nabilatuk HC IV all investments certificates for all NABI623/WRKS/18-19/00001 contract price for 116,650,000 date projects based on Maximum 4 of completion 30th June 2019 certified by Candiru Gloria and technical supervision: points on this authorised by CAO on 15th July 2019. score 2 performance measure • Construction of two classroom block at Napongae primary school ref no NABI623/WRKS/18-19/00001 contract price for 68,020,043 date of completion 30th June 2019 certified by Candiru Gloria and authorised by CAO on 15th July 2019
• Construction of Administration block lot one Ref no: NABI623/WRKS/18-19/00001,min24/1/cc/18/19 contract price for 430,848,961 certified by district engineer sec works authorised by CAO on 15th July 2019 15 0 The LG has • Evidence that all There were no projects for the current FY, under certified and works projects for the implementation/construction. This was because procurement was provided current FY are clearly still on-going. There were ongoing projects for the previous FY detailed project labelled (site boards) 2018/19 that were visited such as ; information on indicating: the name of all investments the project, contract i. Construction of maternity ward at Nabilatuk HC IV value, the contractor; ii. Construction of a two classroom block at Napongae primary Maximum 4 source of funding and school points on this expected duration: performance score 2 iii. Construction of office block at Nabilatuk town council measure The projects visited did not have labels indicating name of project,source of funding,contract value
Financial management 16 The LG made bank reconcilations and were up todate as as 30th 4 The LG makes • Evidence that the LG September 2019. The District uses manual system of bank monthly and up makes monthly bank reconciliation as they operate under the hybrid system. All the to-date bank reconciliations and are accounts were reconciled. The District operates 19 bank reconciliations up to-date at the time of accounts, 11 in Centenary Bank and 8 in Stanbic Bank. The bank the assessment: score 4 account balances and the bank account numbers were as follows Maximum 4 as at 30th September 2019; points on this performance 1. General Fund- 310056090=Shs.49,111,960. measure. 2. Administration-3100056091=Shs.6,020,938.
3. Accountabilty-3100056092=Shs. 416,000.
4. Production-31000056093=Shs.17,013,324
5. Health-3100056094=Shs.5,865,402.
6. Education-3100056095=Shs.265,831,698
7. Works-3100056096=Shs.152,062,847
8. Natural Resources-3100056097=Shs.805,174
9. Social Development-3100056098=Shs.,1,121,657
10. DDEG-3100056099=Shs.131,166,000
11. CBG-3100056100=Shs.4,353,810
12. UNICEF-903001495998-Shs.83,810,050.
13. NUSAF 3-Operations 130014956920 =Shs.23,249,113
14. NUSAF 3 Projects-9030014956971=Shs.2,299.
15. Livelihood Fund-903014956963=Shs. 4,704,605.
16. Livelihood Rrecvovery-9030014956955=Shs. 4,451,525.
17. UWEP-Enterprise Fund-9030014956947=Shs.130,931.
18. UWEP Recovery-9030014956938=Shs.4869,787.
The date of reconciliation was on 3rd October 2019 for all bank accounts. The Board of survey was available dated 15th July 2018 submission date and ref. no. CR/203/01. 17 • If the LG makes timely The LG made timely payments to suppliers during the fyr 2018/19. 2 The LG made payment of suppliers Example of suppliers paid within the stipulated time period of two timely payment during the previous FY (2) months.are; Golan Supplies & Constructions Ltd, supply of of suppliers – no overdue bills (e.g. Laptops, contract No. Nabi623/Sup/18-19/00004. Date of during the procurement bills) of supply,14th May 019. Certified and recommend for payment on previous FY over 2 months: score 2. 15th April 2019. Paid by Cheques. nos.11 on 16th April 2019, Shs.10,528,000, cheque no.9 on 28th June 2019, Shs.13,738,000 Maximum 2 and cheque no. 52, Shs.282,000 on 28th June 2019; Bukedea points on this Metal Works, supply of furniture, contract no.Nabi623/Supl/18- performance 19/00007, certified and recommended for payment on 27th June measure 2019 and paid by cheque no. 56 dated 28th June 2019, Shs. 14,817,690, cheque no.49, dated 28th June 2019, Shs.6,683,400; Longoli Agencies, Construction of Maternity Ward at the Nabilatuk Twon Council, certified and recommended date for payment 30th May 2019, paid by cheque no. 22 Shs.10,882,563; Lodina Investments (U) Ltd, supply of building materials for renovation of staff house, certified and recommended on 14th May 2019, paid by cheques nos.66,67,88, on 14th May 2019, Shs.450,000, 14th May 2019, Shs.6,274,500 and 21st June 2019 Shs.12,800,000 respectively. 18 The LG has a substantive senior internal auditor by the, Anego 1 The LG • Evidence that the LG James, who was appointed on 18th April 2019, vide District executes the has a substantive Service Commission Min. NabiDec/2019 (12) as seen by the Internal Audit Senior Internal Auditor: assessor. function in 1 point. accordance with the LGA • LG has produced all section 90 and quarterly internal audit LG reports for the previous procurement FY: score 2. regulations
Maximum 6 points on this performance measure.
18 2 The LG • LG has produced all The district produced all the 4 (four) quarterly reports were executes the quarterly internal audit produced fyr 2018/19 prepared as below; Internal Audit reports for the previous function in FY: score 2. Quarter Date of Preparation accordance QI 18th October 2018 with the LGA section 90 and Q2 15th January 2019 LG procurement Q3 25th April 2019 regulations Q4 26th July 2019 Maximum 6 points on this performance measure. 18 Evidence that the LG 2 The LG has provided The LG provided information to LG PAC Council of Napak executes the information to the District. The CAO of Nabilatuk wrote to the Secretary Public Internal Audit Council and LG PAC on Service Commission seeking permission as per letter, Ref. function in the status of CR/160/1, dated 27th February 2019 to use the services of LG accordance implementation of PAC since they did not have one. The Secretary, Public Service, with the LGA internal audit findings Ministry of Public Service authorized the CAO Nabilatuk, Ref. section 90 and for the previous financial DSC 191/377/01 dated 21st March 2019 to use the Napak LG year i.e. follow up on Committee. The letter releasing the District Service Commission procurement audit queries from all of Napak District to Nabilatuk was communicated by CAO dated regulations quarterly audit reports: 5th March 2019 Ref, CR/156/1 and made the follow-up. The date score 2. of stamping and signing on sheets of delivery was done and Maximum 6 submissions of reports was done to the Speaker of the District points on this Council and copied to: performance measure. The LG submitted internal audit reports to the LG accounting Officer and LG PAC reviewed them and followed up
The internal audit reports were submitted to LG PAC and LG PAC reviwed the them as below;
Quarter Date of Preparation Date of Submission Submission Reference
Q1 15th April 2018 26th November 2018 CR/251/6
Q2 18th October 2018 15th January 2019 CR/251/6
Q3 15th April 2019 26th April 2019 CR/251/6
Q4 25th April 2019 26th July 2019 CR/251/6
i) Chairperson of Council;
ii) Internal Auditor General;
iii) RDC;
iv) OAG;
v) Chairperson LG PAC;
vi) Chairperson of Finance Committee;
vii) CAO;
viii. CFO 18 1 The LG • Evidence that internal There was available information to Council & LG PAC on Internal executes the audit reports for the Audit Queries raised during FY 2018/2019: Nature and total Internal Audit previous FY were number of queries raised Nature and total number of queries function in submitted to LG cleared Nature and total number of queries pending accordance Accounting Officer, LG with the LGA PAC and LG PAC has 19 19 0 section 90 and reviewed them and The District does not have the LG PAC. The CAO Nabilatuk LG followed-up: score 1. through his letter dated 7th May 2019, Ref.CR/214/9 requested procurement the CAO Nakapiripit District to allow LG PAC conduct Statutory regulations duties and conduct a meeting to review the audit queries for the Maximum 6 four internal audit queries raised during the fyr 2018/2019. points on this The queries were; performance measure. 1.Unccounted for funds
2. Lack of proper internal control systems.
3. Non-functional stores records
4. Management of education in secondary schools is not standard.
5.No proper records of revenue assessment and
Revenue reports.
6.Doubtful expenditures.
7. Health- lack of pit latrines in health centers.
8. Lack of assessment of motor-vehicles and motor-cycles repairs both before and after repairs.
9. Lack of proper fuel management usage
10. Poor road maintenance records
Action by the Accounting Officer, LG PAC on Internal Audit Queries raised during FY 2018/2019:
Quarter Date of submission Reference for report submission and review as evidenced by date stamps and signatures;
Quarter 1 18-10-2018 30-11-2018
Quarter 2 15-01-2019 25-03-2019
Quarter 3 10-04-2019 15-08-2019
Quarter 4 15-07-2019 15-08-2019
19 • Evidence that the LG The LF maintains the asset register as seen by the assessor. The 4 The LG maintains an up- dated assets register is manually maintained and up-dated in maintains a assets register covering accordance with the LG ACT. They are in excell sheets and each detailed and details on buildings, recorded separately showing, Make/model, Original cost, date updated assets vehicle, etc. as per acquired, description, location, person in charge, registration register format in the accounting number-for motor-vehicles and motor-cycles. The assets are kept Maximum 4 manual: score 4 on sheets as a register and have all particulars recorded. They points on this are; motor vehicles, motor-cycles, computers, printers, furniture, performance safe (for money), generators. The records captured all assets that measure. are in different departments in the District.
20 4 The LG has Quality of Annual The audit report by the Auditor General to Parliament for the FY obtained an financial statement from 2018/19 communicated an Unqualified opinion for Nabilatk unqualified or previous FY: District. qualified Audit opinion • Unqualified audit opinion: score 4 Maximum 4 points on this • Qualified: score 2 performance • Adverse/disclaimer: measure score 0
Governance, oversight, transparency and accountability 21 2 The LG • Evidence that the The LG Council met and discussed service delivery related Council meets Council meets and issues as provided in the minutes below: and discusses discusses service service delivery related issues Minutes of the council session for approval of extract of the District delivery related including TPC reports, Development Plan from that of Nakapiripirit DLG for the period issues monitoring reports, 2018/2019-2019/2020 F/Y meeting held on 31st July, 2018, at performance Community hall. The Chairperson informed members that it was Maximum 2 the first sitting of Nabilatuk Government since its separation from points on this assessment results and Nakapiripirit District Local Government. The Chief Administrative performance LG PAC reports for last Officer (CAO) said that it was mandatory to have a development measure FY: score 2 plan and must be approved by council. After his submissions, Hon. Korobe John Bosco secretary for Finance and Administration moved a motion for approval of the above projects funds as per the recommendations of DTPC members, and was seconded by Hon. Loduk Stephanie Secretary for Works and Technical Services under Min. 03/NAB-DLC/07/2018.
Minutes of the council session for approval budget estimates and work plans for 2019/2020 F/Y, held on 28th May 2019 at Community Hall. The budget was presented to council of 11,130,636,000 (Eleven Billion One Hundred Thirty Million Six Hundred Thirty Six Thousand Shillings Only) for approval.
After the presentation of the budget for 2019/2020 financial year, the motion for approval was moved by Hon. Sagal Simon Peter the District Vice Chairperson and seconded by Hon. Korobe John Bosco Secretary for Finance, Planning and Administration. Under Min. 14/NDLG/Council/May/2019. Approval of budget estimates and work plans for 2019/2020 F/Y
Minutes of the council session for laying of the draft budget estimates and work plans for 2019/2020 F/Y, meeting held on 30th April 2019 at Community Hall. The Chairperson presented to Council the following supplementary budget for approval by Honorable members (Local Revenue 60,000,000=, GIZ 42,549,000=, GAVI 6,640,000=, Uganda Women Entrepreneurship Programme 73,000,000=, Total 182,189,000). After presentation of the supplementary budget, Council resolved on the following among others;
1. CAO to follow up with Office of the Prime Minister (OPM) the issue of operational funds for Nabilatuk District to enable the district monitor performance of these sub projects 2. CAO to compile NGO inventory for the District in order to make council monitor their performance 3. CAO to follow up with the issue of supplementary budget as approved above. The motion for approval of the supplementary budget for FY 2018/2019, was moved by Hon. Korobe John Bosco secretary for Finance and Administration, seconded by Hon. Aleper Agnes Lokuda Secretary for Production and Social Services. Under Min. 06/NDLG/Council/April/2019 of council. 22 • Evidence that LG has 1 The LG has designated a person to There was evidence that LG has designated a person to responded to coordinate response to coordinate response to feed-back (grievance /complaints). the feedback/ feed-back Name of designated person is Mrs. Akudo Evalyne, complaints (grievance/complaints) Communication Officer, was assigned this position as per the provided by and responded to letter dated 10th June 2019, Reference No: CR/202/1. citizens feedback and complaints: score 1. Maximum 2 At the time of assessment, the designated officer presented a file points on this with one single case of complaint by one Paul Lokol of Lolachat Performance 7/C Village (NAA01) Lolachat Subcounty Nabilatuk, and the Measure complaint was addressed to the Interim Chairperson Nabilatuk DLG P.o.Box 1 Nabilatuk-Uganda on the 11th / August , 2019. The Subject matter was Re: Claims of Irregularity in the Recent Recruitments.
This was also confirmed by a letter present by the CAO that was sent to him by the Area Member of Parliament/Pian Constituency. Hon. Achia Remigio, dated 17th December, 2018, on the same subject of Re: Clarification on Matters of Public Concern by Nabilatuk Community.
22 0 The LG has • The LG has specified There was no evidence of existence of a grievance register, for responded to a system for recording, recording and investigating grievance. the feedback/ investigating and complaints responding to The LG officer mentioned that they have a committee, which provided by grievances, which apparently handles only internal grievances, that is to say within citizens should be displayed at the staff at the District. LG offices and made Maximum 2 publically available: points on this score 1 Performance Measure
23 2 The LG shares Evidence that the LG There was evidence of regular display of Payroll and Pension information has published: Schedule. For example there was a display of for General staff with citizens salaries on the notice board, indicating Salary invoice Register of (Transparency) • The LG Payroll and 25th September 2019. Pensioner Schedule on Total maximum public notice boards This was displayed outside on public notice board that can be 4 points on this and other means: score easily accessed by the general public. Performance 2 Measure 23 1 The LG shares • Evidence that the There was evidence that Nabilatuk DLG had published a information procurement plan and procurement plan for FY 2018/2019 and awarded contracts and with citizens awarded contracts and amount for instance;- (Transparency) amounts are published: score 1. 1. Construction of Administration Block Lot One under open Total maximum bidding. Contracted to Obalanga Contractors Ltd, at cost of 4 points on this UGX 430,848,961 under Contract No. NABI623/WRKS/18- Performance 19/00001. Measure 2. Construction of Administration Block Lot Two under open bidding. Contracted to Katileria Enterprise Ltd, at cost of UGX 165,000,000, under Contract No. NABI623/WRKS/18- 19/00001. 3. Construction of Maternity Ward at Nabilatuk, under open bidding. Contracted to Lina Contractors and Suppliers Ltd, at cost of 116,650,000/- under Contract No. NABI623/WRKS/18-1900001.
23 1 The LG shares • Evidence that the LG There were no assessment results to display as this was the first information performance time the LG to be assessed with citizens assessment results and (Transparency) implications are published e.g. on the Total maximum 4 points on this budget website for the Performance previous year (from Measure budget requirements): score 1.
24 0 The LGs • Evidence that the HLG There was no evidence presented at the assessment period to communicates have communicated show that DLG had communicated and explained to Lower Local guidelines, and explained governments about guidelines, circulars and polices issued at the circulars and guidelines, circulars and national level. policies to policies issued by the LLGs to national level to LLGs However, the Chief Administrative Officer (CAO) mentioned that provide during previous FY: there was information sharing with LLGs because they often time feedback to the score 1 invite Subcounty chiefs for TPC meetings at the District. But there citizens was no sufficient evidence presented in form of invitation letters
Maximum 2 points on this performance measure 24 1 The LGs • Evidence that LG There was evidence that LG during previous FY had conducted communicates during the previous FY discussions to feedback on activity implementation. For instance guidelines, conducted discussions according to the meeting held on 27th November, 2018 by the circulars and (e.g. municipal urban Chief Administrative Officer Nabilatuk for all the LC’s (I-V), policies to fora, barazas, radio Technical Staff and Leaders. There was an effort that involved LLGs to programmes etc.) with discussions of development matters of the District which was provide the public to provide attended by 58 participants from all over Nabilatuk district. feedback to the feed-back on status of citizens activity implementation: The attendance and discussion were signed by Losike Agatha score 1. France (Ag. CDO), as secretary, and Amuria Franco (Ag. SAS) for Maximum 2 Chairperson. points on this performance measure
Social and environmental safeguards 25 2 The LG has • Evidence that the LG The LG gender focal person and CDO provided guidance and mainstreamed gender focal person and support to sector departments to mainstream gender through the gender into CDO have provided following; their activities guidance and support to and planned sector departments to • Report on dissemination of gender and equity analysis in HODs activities to mainstream gender, in Nabilatuk district held on 14-16th November 2018 and signed strengthen vulnerability and by the DCDO on 16 November 2018 women’s roles inclusion into their • Community dialogue and advocacy on GBV(Gender Based activities score 2. Maximum 4 Violence held on 20-22 August 2018 attended by 57 people(15 points on this Females and 42Males) performance • Meeting for elderly persons held on 6th May 2019 measure. • Council meeting for persons with disabilities held on 9th May 2019
• UWEP training on group meeting held on 28 June 2019
• Report on accountability on women council committee meeting signed by CAO on 23 October 2019
• DPTC meeting held on 16 November 2018 at district council Hall.Agenda number 4 discussed Gender analysis and participation in departments signed by District Planner and CAO on 12 December 2018 25 2 The LG has • Evidence that the The CDO and Gender Focal person had planned activities for mainstreamed gender focal point and current FY 2019/20 which include; gender into CDO have planned for their activities minimum 2 activities for • Four gender awareness meetings in six sub counties ie Lolachat and planned current FY to strengthen sub county,Nabilatuk sub county activities to women’s roles and • Mainstreaming gender issues, HIV/AIDS and GBV.This can be strengthen address vulnerability seen on page 39 of the annual work plan(AWP) and budget for women’s roles and social inclusions Nabilatuk Local Government. Maximum 4 and that more than 90 % More than 90% of previous year’s budget was spent for points on this of previous year’s activities/vulnerability and social inclusion for activities such as; performance budget for gender measure. activities/ vulnerability/ Training on gender mainstreaming, voucher No 729 at UGX social inclusion has 600,000 approved on 30 August 2019 been implement-ted: score 2. Training on gender and cross cutting issues, voucher No 0052 at UGX 210,000.
Out of the budget of UGX 840,000 allocated for gender mainstreaming in the Nabilatuk LG draft budget estimates, 95.2% of budget was utilised.
26 1 LG has • Evidence that There was evidence that screening was appropriate and carried established environmental out for projects and mitigation measures planned for the following and maintains screening or EIA where projects: a functional appropriate, are carried system and out for activities, • construction of 5 stance latrine with urinal at Nabilatuk town staff for projects and plans and council signed by environment officer on 27 February 2018 environmental mitigation measures are • construction of Administration block lot one and two signed by and social planned and budgeted Environment officer on 26 February 2018 impact for: score 1 assessment • construction of maternity ward at Nabilatuk HC IV signed by and land Environment officer on 26 February 2018 acquisition • Construction of a two classroom block at Napongae primary Maximum 6 school signed by environment officer on 15 March 2019 points on this performance • Construction of office block at Nabilatuk town council signed by measure Environment officer on 5 March 2019
The ESMPs(environment social and management plan) for water projects mitigation cost planned was UGX 300,000,ESMP for works projects planned cost for mitigation was 1,000,000,ESMP cost for health projects was budgeted for UGX 300,000, ESMP for education projects was budgeted at UGX 775,000 26 1 LG has • Evidence that the LG The LG integrated environmental and social management plans established integrates and health and safety plans in the contract bid documents for the and maintains environmental and following projects; a functional social management and system and health and safety plans • Renovation of OPD Ward in Lolachat HC III Ref no staff for in the contract bid NABI623/WRKS/18-19/00011 there was environmental environmental documents: score 1 restoration to include tree planting,sensitisation of gender issues and social and HIV/AIDS budgeted for at UGX 400,000 in the BOQ impact • Fencing of Nataparereng/Napongae cattle market Ref no assessment NABI/623/WRKS/18-19/00004 environmental restoration to and land include tree planting Grass planting and selected species at UGX acquisition 400,000, sensitisation of gender issues and HIV/AIDS budgeted Maximum 6 for UGX 300,000 in the BOQ points on this • Construction of a two classroom block at Napongae primary performance school Ref no NABI/623/WRKS/18-19/00005 environmental measure restoration to include tree planting Grass planting and selected species at UGX 675,000, sensitisation of gender issues and HIV/AIDS ,provision of condoms budgeted for UGX 320,000 appeared in the BOQ
26 1 LG has • Evidence that all There was evidence of proof of land ownership (e.g. a land title, established projects are agreement in the LG such as; and maintains implemented on land a functional where the LG has proof • Community consent agreement for handover of land to district system and of ownership (e.g. a land at Natapai,approximate land 25Acres.The ceremony was staff for land title, agreement conducted on 7 February 2019 signed by 15 community members environmental etc..): score 1 and 6 District officials also signed by LCI Chairman Lotade and social village,DISO and CAO Nabilatuk LG impact • Consent forms land contribution NUSAF III customary land for assessment the SBDI(settlement Based Development Initiative) project under and land OPM signed by 10 land owners,LC I,LC II and CAO on 17 July acquisition 2019 Maximum 6 • voluntary land contribution customary approx 120 acres at points on this Nabilatuk sub county signed by LC I Natengembet village for 2 performance years under NUSAF III Project measure 26 1 LG has • Evidence that all The LG had completed projects that Environmental and Social established completed projects have Mitigation Certification was done, signed by Environmental Officer and maintains Environmental and and CDO which include: a functional Social Mitigation system and Certification Form • Construction of 5 stance latrine with urinal at Nabilatuk town staff for completed and signed council showing project activities, negative environmental and environmental by Environmental social impacts and mitigation measures signed by environment and social Officer and CDO: score officer on 15 March 2018 and social focal person impact 1 • Construction of Administration block lot one and two signed by assessment environment officer and focal person social safeguards on 19 and land February 2018 acquisition • Construction of maternity ward at Nabilatuk HC IV signed by Maximum 6 environment officer and social focal person on 22nd April 2018 points on this performance • Construction of a two classroom block at Napongae primary measure school showing project activities, negative environmental and social impacts and mitigation measures signed by environment officer on 23rd March 2018
• Construction of Town council office block at Nabilatuk Town council signed by environment officer on and social focal person 29th March 2019
26 0 LG has • Evidence that the The LG did not have contract payment certificate including prior established contract payment environmental and social clearance signed by both officers at the and maintains certificated includes time of assessment this is because both officers were not aware a functional prior environmental and of the procedure system and social clearance (new staff for one): Score 1 environmental and social impact assessment and land acquisition
Maximum 6 points on this performance measure 26 1 LG has • Evidence that There was evidence that the environmental officer and CDO established environmental officer monthly report, included: completed checklists, deviations and maintains and CDO monthly observed with pictures, corrective actions as seen by the a functional report, includes a) assessor for projects e.g.; system and completed checklists, staff for • Report for construction of Administration block lot one and two environmental b) deviations observed held on 17-18 April 2019 showing issues of environmental and and social with pictures, c) social safeguards ie mitigation measures addressed on impact corrective actions taken. environmental impacts of projects and gender mainstreaming and assessment Score: 1 HIV/AIDS awareness campaign .This document was signed by and land environment officer, CDO and CAO on 17 February 2019 acquisition • Report on construction of maternity ward at Nabilatuk HC IV Maximum 6 held on 7-8 May 2019 showing checklists, issues of points on this environmental and social safeguards signed by environment performance officer and CDO and CAO on 22 April 2019 measure
623 Education Performance Nabilatuk Measures 2019 District
Summary of Definition of No. Compliance justification Score requirements compliance Human resource planning and management 1 The LG education 4 department has • Evidence that the Nabilatuk LG has 16 government aided schools with the budgeted and LG has budgeted enrolment of 8172 pupils, and the staff establishment of 212 deployed teachers for a Head Teacher outpost staff. The department planned and budgeted for all the staff as per guidelines and minimum of 7 provided with a wage bill of 1,640,968,000 as evidenced in the (a Head Teacher teachers per approved work plan and Budget estimates for FY 2019/20, Vote: and minimum of 7 school (or 623, Page 50. teachers per minimum a teacher school) per class for schools with less Maximum 8 for this than P.7) for the performance current FY: score 4 measure
1 The LG education 4 department has • Evidence that the A review of the staff deployment list revealed evidence that the budgeted and LG has deployed a department meets the minimum requirement of a teacher per class deployed teachers Head Teacher and and head teacher, as was retrieved from the deployment staff lists, as per guidelines minimum of 7 indicated 196 teachers in 16 P/S; 196/16= 12 teachers on average (a Head Teacher teachers per for every school. for example a random sampling was done from and minimum of 7 school (or the deployment list and results confirm as below; teachers per minimum of a - Nabilatuk township P.7 school has 21 staff, school) teacher per class for schools with - Acegere Torim P.7 school, has 16 staff, Maximum 8 for this less than P.7) for performance the current FY: - Lokala P/7 school has 12 staff, measure score 4 - Nataperarengan P/7 school has 10 staff,
- Lorachat P/7 school has 15 staff,
This qualifies the LG meet minimum standards.
The four schools sampled for visiting to verify deployment, met the minimum requirements as results indicate below. (Key: SL- Staff List at department and PV- Physical verification in sampled schools).
- Natapararengan P.7 sch. SL 10- PV 11
- Acegere Torim P.7 sch. SL 16- PV 16
- Lokala P.7 sch. SL 12- PV 11
- Nabilatuk township P.7 sch. SL 21- PV 21
2 LG has 3 substantively • Evidence that the The structure for Primary schools teachers with a wage bill recruited all LG has filled the provides for 212 teachers, however, the actual utilisation is for 196 primary school structure for teachers, which constitutes 92% of the teachers recruited with a teachers where primary teachers wage bill provision of UGX 1.640,968,000. there is a wage bill with a wage bill Analysis; 196/212*100= 92%. provision provision
Maximum 6 for this o If 100%: score 6
performance o If 80 - 99%: score measure 3
o If below 80%: score 0
3 LG has 6 substantively • Evidence that the The department substantially filled the two positions of Inspector of recruited all LG has Schools as evidenced in the approved recommended staff positions of school substantively filled costed establishment for LG by MoPS. The two positions are filled inspectors as per all positions of by : staff structure, school inspectors 1.Senior inspector schools; Miss Lokeri Hellen, appointed on 1st where there is a as per staff June, 2019; Ref: CR/ 156/1; DSC. Min. 135/Nab. DSC/2019. wage bill provision. structure, where there is a wage bill 2.Inspector of schools Mr. Assajja John Abraham, appointed on 1st Maximum 6 for this provision: score 6 June, 2019; Ref: CR/156/1; DSC. Min. 33/ Nab. DSC/2019 performance measure
4 0 The LG Education Evidence that the There was no evidenced provided to the Assessor by the DEO to department has LG Education confirm that the DEO submitted a recruitment plan to the HR for submitted a department has 2019/2020 (score 0) recruitment plan submitted a covering primary recruitment plan to teachers and HRM for the current school inspectors FY to fill positions to HRM for the of current FY. • Primary Maximum 4 for this Teachers: score 2 performance measure 4 2 The LG Education Evidence that the However, the positions of Inspectors of schools had been filled by department has LG Education the time of conducting the assessment. As per the approved submitted a department has structure as mentioned above (PM.3) (score 2) recruitment plan submitted a covering primary recruitment plan to teachers and HRM for the current school inspectors FY to fill positions to HRM for the of current FY. • School Maximum 4 for this Inspectors: score 2 performance measure
Monitoring and Inspection 5 3 The LG Education Evidence that the Nabilatuk district has two school Inspectors: Senior Inspector of department has LG Education Schools Ms Nakiru Hellen, file ref. No. number CR/Nabs/Pf/1300 , conducted department has appointed on 1st June 2019 and Inspector of Schools Mr. Asaja performance ensured that all Abraham file ref. No.CR/Nabs/Pf/104 , , appointed on 1st June appraisal for head teachers are 2019. school inspectors appraised and has and ensured that appraised all The two school inspectors were not yet due for annual performance school inspectors performance appraisal as they were had just completed their appraisal for all during the previous probation by the time of conducting the performance assessment primary school FY exercise head teachers is conducted during • 100% school the previous FY. inspectors: score 3
Maximum 6 for this performance measure 5 3 The LG Education Evidence that the Nabilatuk district has 16 head teachers managing the 16 department has LG Education government aided schools. A review of the personal files of the conducted department has head teachers indicated that the head teachers were recruited at performance ensured that all different times during the financial year and hence some of them appraisal for head teachers are were not yet due for annual performance Appraisal. However, school inspectors appraised and has head teachers that had served for at least one year were appraised and ensured that appraised all by the DEO. The details below indicate the appraisal status and performance school inspectors details of the sampled 10 head teachers. appraisal for all during the previous primary school FY 1. KoriangRehema- Cucu primary school was appraised on 31st head teachers is December 2018 conducted during • Primary school 2. Lochen Martin- Lokaala Primary School was appraised on 30th the previous FY. head teachers December 2018. Maximum 6 for this o 90 - 100%: 3. Achira Mary lorot- Lolengadwat primary school was appraised performance score 3 on 28th February 2019 measure o 70% and 89%: 4. Teria Hector Etori- kamatiru primary school. Recruited on 1st score 2 June 2019. Not yet due for annual performance appraisal. o Below 70%: 5. LomakolCerestineAmojos- Nakuri Primary School. Appointed score 0 on 1st June 2019. Not yet due for annual performance appraisal
6. Logit James- Sakale Primary School. Newly appointed acting head teacher. Not r yet due for annual performance appraisal
7. Ecweru Moses- Newly appointed acting head teacher. Not yet due for annual performance appraisal.
8. Sister Nassiwa Frances- Achegeretolim Primary Schoo. Recntly transferred from Mpigi. Not yet due for appraisal.
9. Ochen Charles- Natirai Primary School. Appointed on 1st June 2016. Not yet due for annual performance appraisal.
10. Lokol Mark- Kosike Primary School. Appointed on 1st June 2019. Not yet due for annual performance appraisal.
6 0 The LG Education • Evidence that the There was no evidence to confirm that the circulars issued by the Department has LG Education MoES from the national level to districts as per list of circulars effectively department has given to the assessor were communicated to head teachers. No communicated and communicated all copy was seen at the department at the time assessment explained guidelines, guidelines, policies, circulars policies, circulars issued by the issued by the national level in the national level in previous FY to the previous FY to schools: score 1 schools
Maximum 3 for this performance measure 6 2 The LG Education • Evidence that the Evidence was seen in form of meetings: Department has LG Education effectively department has DEO and CAO - Head teachers meeting held on 21st March, 2019; communicated and held meetings with Min. 5/3/2019; The DEO communicated government policy on explained primary school functionalising of school clubs i.e. MDD, games and sports, and guidelines, head teachers and athletics. policies, circulars among others Min.6/3/2019: CAO’s address emphasized the policy on ban on issued by the explained and buying of exams from service providers, and paved a way forward national level in sensitised on the to buy a printing machine to locally produce exams. the previous FY to guidelines, schools policies, circulars issued by the Maximum 3 for this national level: performance score 2 measure
7 10 The LG Education • Evidence that all All 16 schools were inspected at least once a term as per the De- partment has licenced or minimum standard requirements, and all inspection reports were effectively registered schools available on file for review. inspected all have been registered primary inspected at least Term 1 report, on 30th March, 2019; 16/16 schools inspected. schools2 once per term and Term 2 report on 24th July, 2019, 16/16 schools inspected. reports produced: Maximum 12 for Term 3 report on 3rd December, 2018, 16/16 schools inspected. this performance o 100% - score 12 measure Analysis: (16/16)100= 100%. o 90 to 99% - score 10 The inspection reports indicate 100% inspection; While the sampled schools confirmed that the inspection visits were o 80 to 89% - score conducted as indicated below: 8 Inspection results from sampled schools visited; o 70 to 79% - score 6 1. Natapararegan P/S. term 2 of 2019 on 23rd July 2019; Term 1 on 23rd April, 2019; and Term 3 of 2018 on 7th November 2018. = o 60 to 69% - score 3/3 3 2. Lokala P/S. term 2 of 2019 on 18th July 2019; Term 1 on 27th o 50 to 59 % score February, 2019; Term 3 of 2018 on 27th November, 2018.=3/3 1 3. AcegereTorim term 2 of 2019 on 24th July, 2019; term 1 of o Below 50% score 2019 on 4th March, 2019; term 3 on 26th October, 2018. =3/3 0. 4. Nabilatuk Township term 2 on 2nd July, 2019; Term 1 on 1st April, 2019.= 2/3
Average inspection of schools visited: (3/3+3/3+3/3+2/3) 100= 92%
Overall average (100+92)/2= 96% 8 0 LG Education • Evidence that the department has Education discussed the department has No evidence of department meeting minutes, that discussed results/ reports of discussed school inspection reports, was available for review. The reason given by school inspec- inspection reports DEO was that he was alone in the department working with only tions, used them to and used reports to Associate assessors. make make recommendations recommendations for corrective for corrective actions and fol- actions during the lowed previous FY: score recommendations 4
Maximum 10 for this performance measure
8 0 LG Education • Evidence that the No inspection reports were submitted to DES in the previous FY department has LG Education 2018/2019. discussed the department has results/ reports of submitted school school inspec- inspection reports tions, used them to to the Directorate of make Education recommendations Standards (DES) in for corrective the Ministry of actions and fol- Education and lowed Sports (MoES): recommendations Score 2
Maximum 10 for this performance measure 8 4 LG Education • Evidence that the There was evidence of inspection recommendations being department has inspection followed up at Nataparegan P/S. This was evidenced by a review discussed the recommendations of reports of inspection findings and comments that were made by results/ reports of are followed- up: the inspectors of schools to head and teachers as indicated below: school inspec- score 4. tions, used them to 1. Inspector’s report on 6th March, 2019; the inspector observed make that teachers lacked records of assessment after their lessons in recommendations class. for corrective The head teacher followed up on this by convening a staff meeting actions and fol- on 3rd October, 2019; min. 6/10/2019: The Head teacher lowed emphasized to all teachers, that teaching, learning, and scheming recommendations work should be taken serious. Maximum 10 for 2. Evidence on follow up on recommendations was also observed this performance in the inspector’s report of 30th November 2018; The Associate measure inspector highlighted challenges of inadequate lesson preparation by teachers before entering classes.
The evidence indicated that the Deputy head teacher followed up on this issue through the staff meeting that was held on 11th June 2019; Min. 2/2/2019: In deputy head teacher’s communication, He stressed that teachers should present schemes of work, lesson planning, for approval.
3. Inspector of schools visited Achegere Torim P/S, and realised low enrolment and high dropout rate of pupils and recommended that community and parents should participate in monitoring of school dropout rate.
The head teacher followed up on this challenge by forwarding it to the chair person SMC, and on 27th March, 2019; min. 3/SMC/2019: The SMC chair person sensitised smc members to mobilise parents from their respective communities to send their children to school.
9 5 The LG Education • Evidence that the The list of government aided primary schools in both PBS and LG department has LG has submitted approved budget estimates FY 2019/20 accessed at the DEO's submitted accurate/consistent had 16 with a student enrollment of 7,123 which was consistent accurate/consistent data: with EMIS data from MoES that indicated 16 Schools with an reports/date for enrollment of 7,123 students. school lists and o List of schools enrolment as which are The Schools included; DOMOYE P.S , KOSIKE P.S, NAWEET consistent with P.S, LORUKUMO P.S, SAKALE P/S, CUCU P.S, NAPONGAE per formats both EMIS reports P.S, NATAPARARENGAN P.S, NAKURI P.S, LORENGEDWAT provided by MoES and PBS: score 5 P.S, NATIRAE P.S, KAMATURU P.S, Lokaala P/S, LOLACHAT P.S, ACEGERETOLIM P.S and Nabilatuk Township P.S. Maximum 10 for this performance The above number of schools were observed when the assessor measure reviewed the PBS at the DEO's office which had 16 primary schools. 9 0 The LG Education Evidence that the Nabilatuk education department enrolment data is not consistent department has LG has submit- with MoES-EMIS as evidenced by the end of term 2 enrolment submitted data letter by the DEO to CAO on the 15th of August that reflected accurate/consistent ted a total of 8172 pupils as compared to 7123 pupils reflected on the reports/date for accurate/consistent MoES-EMIS database. school lists and data: enrolment as • Enrolment data per formats for all schools provided by MoES which is consistent with EMIS report Maximum 10 for and PBS: score 5 this performance measure
Governance, oversight, transparency and accountability 10 2 The LG committee • Evidence that the There was evidence to show that the Council Committee re- sponsible for council committee responsible for education met and discussed service delivery education met, responsible for issues including inspection, performance assessment results as discussed service education met and follows; delivery issues and discussed service pre- sented issues delivery issues Minutes obtained from the District Education Officer dated 21st that require including July 2019 on matters arising and way forward under minute approval to inspection, 4/ESTAFF/19;. Council performance Issues presented in meeting included; assessment Maximum 4 for this results, LG PAC 1. The education officer to take action towards head teachers performance reports etc. during who are not always at their schools measure the previous FY: 2. Status report on the possibility of infrastructure development score 2 in schools such as Domoye P/S, Lorengdwat P/S and Napongai P/S that needed to be renovated. 3. Allocation of water sources should be prioritized according to the critical requirements needed 4. Sub county administrators to give consideration to schools with boreholes.
Min.5/ESTAFF/19: Action Planning;
1. Monitoring and support supervision of schools 2. Community dialogue on family care practices 3. Sensitization of parents and school management committees on aspects of transition 4. Writing of a concept note to UNICEF for the possibility of providing boreholes to schools 10 2 The LG committee • Evidence that the There was evidence to show that the education sector committee re- sponsible for education sector sat and discussed issues to be recommended to council for education met, committee has approval, as discussed in Min 04/DTPC/10/2018 on presentation discussed service presented issues of priorities which included; delivery issues and that require pre- sented issues approval to 1. Three (3) latrine stance that require Council: score 2 2. Classroom at Lokaala at cost of UGX. 80,000,000 approval to 3. Motorcycle sports support at UGX. 20,000,000 Council 4. Music, Dance and Drama at UGX. 20,000,000 5. Teachers house at UGX 130,000,000 Maximum 4 for this 6. Inspection at UGX. 14,000,000 performance 7. Rehabilitation of a classroom in Lorengdwat Primary School. measure These priorities were further forwarded and approved at the District Executive Council on 16th November, 2018 signed by the District Chairpersons office during presentation of priorities to Council, under Min 06/NDLG/DEC/NOV/2018. 11 0 Primary schools in Evidence that all Nabilatuk being a new district; inherited the SMC that were a LG have primary schools appointed by the DEO of the mother district of Nakapiripirit, and functional SMCs have functional therefore evidence of SMCs approval were not accessed at the SMCs (estab- time assessment Maximum 5 for this lished, meetings performance held, discussions There was no submission of reports to DEOs office, reason given measure of budget and that; Nabilatuk was a newly founded district, and the department resource issues office lacked enough space to accommodate SMC files submitted and submission of by head teachers, and therefore, DEO restricted head teachers reports to DEO/ from submitting to his office but keep the files at their school MEO) offices.
• 100% schools: The three SMCs mandatory meetings in each term were held, and score 5 discussed resource issues as evidenced below;
• 80 to 99% 1. The SMC meetings at Natapararengan primary school were schools: score 3 held on the following dates: 26th November, 2018; 12th July, 2019; and minutes for term 1 were missing. (2/3) • Below 80 % schools: score 0 No minute that discussed resource issues.
2. Evidence of SMC meetings at Lokala P/S were held on: 16th October 2018; 1st March, 2019; and SMC meeting for term 2 is missing. (2/3)
Evidence of minutes that discussed resource issues include: Min. 4/10/2018; UPE releases must be transparent to all on how much was received for each term.
3. The evidence for SMC meetings for Acegere Torim P/S were held on: 3rd October, 2018; 27th March, 2019; while in term 2 there was no SMC meeting held. (2/3)
Evidence of SMC minutes that discussed resource issues include: Min. 3/smc/2019; Communication from chairperson; Head teacher should clarify to members all payments from pupils in day and boarding section.
The evidence for SMC meetings for Nabilatuk Township was held on: 6th December 2018; while in terms 1 &2 the SMC held no meetings at all. (1/3)
Evidence of SMC minutes that discussed resource issues include: Min.6/12/2018: stressing Head teachers to display summaries of UPE releases and expenditure for parents to view.
On analysis (2/3+2/3+2/3+1/3)100= 53% 12 Evidence that the 3 The LG has LG has publicised There was evidence that the LG publicized and displayed a list of publicised all all schools all schools that received non-wage recurrent grants. The schools receiving receiving non- information was displayed on the education notice board for non- wage wage recurrent example the UPE releases for quarter 4 2018/2019, totalling to recurrent grants grants e.g. through 25,769,399. posting on public Maximum 3 for this There were evidence of displaying UPE capitation releases in notice boards: performance schools that were visited, as highlighted below; (selected term two score 3 measure 2019 releases as evidence)
Natapararengan P/S recieved- UGX. 1,280,000,
Lokala P/S school recieved – UGX 1,580,000,
Acegere Torim P/S received – UGX 2,620,000.
Nabilatuk Township P/S. received UGX 2,709,000
Procurement and contract management 13 0 The LG Education • Evidence that the Procurement plan for education sector projects were submitted late department has sector has to PDU (after 30th April 2019). For example the submission dates submitted input submitted for the sampled projects indicated below were after the 30th of into the LG procurement input April : procurement plan, to Procurement complete with all Unit that covers all 1. Rehabilitation of 2 classroom block at Loreadwat worth technical investment items in 30,000,000. requirements, the approved 2. Construction of two classroom block at Domoye P/S, worth Sector annual work 70,000,000. to the Procurement plan and budget on Unit that cover all time by April 30: 3. Fencing of Nabilatuk Township P/S worth 25,000,000. items in the score 4 approved Sector All the procurement requisitions for above projects were prepared annual work plan by DEO on 26th June, 2019, and submitted to CAO and received and budget to PDU on same date. Maximum 4 for this performance measure
Financial management and reporting 14 Evidence that the 3 The LG Education LG Education The LG Education department made timely (as per contract) department has departments timely certified and recommended suppliers for payment: Payment was certified and (as per contract) as follows as evidenced by evaluation of vouchers and documents initiated payment certified and attached were as follows; Toyota Uganda Limited, date of delivery for supplies on recommended 27th February 2019, Procurement no. NABI623/SUPL/18- time suppliers for 19/00001, requisition by District Education Officer, Chq. Nos. payment: score 3. 8,9,13, & 14. Shs.174,841,668; Obur Enterprises Ltd, Procurement Maximum 3 for this No. NABI623/WRKS/18-9/00005, construction of 2 (two) classroom performance blocks at Napongae Primary school, certified and recommended measure for payment on 27th June 2019 and paid by cheque no. 23. Shs.10,882,563; Trusted Masters Supply & Construction Ltd- Procurment no. NABI623/WRKS/00015. Construction of 3 stanza VIP Latrine at Naweat Primary School. Certified and recommended for paymant on 12th June 2019. Paid on 17th June 2019 by cheque no. 00061, Shs.17,180,000;
15 0 The LG Education • Evidence that the There was no evidence presented to show that the department department has department submitted the annual performance report for the previous FY submitted annual submitted the 2018/2019 (with availability of all four quarterly reports) to the reports (including annual Planner by 15th of July, 2019 for consolidation. all quarterly performance report reports) in time to for the previous FY The explanation was that they submit the reports through the PBS the Planning Unit (with availability of so they are not able to track the submission dates once it is all four quarterly validated by the system. Maximum 4 for this reports) to the performance Planner by 15th of measure July for consolidation: score 4 16 2 LG Education has • Evidence that the Action on queries raised by the Internal Auditor on the Education acted on Internal sector has Sector during FYR 2018/2019 was acted upon as per letter Ref: Audit recom- provided CR/251/6 to PS/ST dated 26th July 2019, Submission of the status mendation (if any) information to the and of internal audit recommendations internal audit on Maximum 4 for this the status of performance implementation of measure all audit findings for the previous financial year
o If sector has no audit query
score 4
o If the sector has provided information to the internal audit on the status of imple- mentation of all audit findings for the previous financial year: score 2
o If all queries are not respond-
ed to score 0
Social and environmental safeguards 17 0 LG Education • Evidence that the There was no evidence to confirm that the department collaborated Department has LG Education with gender focal person on dissemination of guidelines and disseminated and department in circulars on how senior women/men teachers carry on their roles promoted consultation with and responsibility, although the DEO claimed to have conducted a adherence to the gender focal training workshop for them but there was no evidence adduced to gender guidelines person has confirm this claim disseminated Maximum 5 points guidelines on how for this senior women/men performance teachers should measure provide guidance to girls and boys to handle hygiene, reproductive health, life skills, etc.: Score 2 17 0 LG Education • Evidence that LG There was no evidence that the department collaborated with Department has Education gender focal person to explain guidelines on how to manage disseminated and department in sanitation issues in school. However, DEO claimed to have promoted collaboration with conducted workshop training to sensitise on sanitation issues for adherence to gender department girls and PWDs but evidence was not available. gender guidelines have issued and explained Maximum 5 points guidelines on how for this to manage performance sanitation for girls measure and PWDs in primary schools: score 2
17 1 LG Education • Evidence that the Evidence reviewed indicated that SMCs in sampled schools meet Department has School the 1/3 gender guidelines on foundation body as stipulated in the disseminated and Management Education ACT 2008, Second Schedule demands. for example; promoted Committee meets adherence to the guideline on Natapararegan P/S has 2/6, (names are Loumo Mary, Nayep gender guidelines gender Rose). composition: score Lokala P/S. has -3/6. (Achia Mary, Irama Mary, and Moru Ama). Maximum 5 points 1 for this Nabilatuk Township - 3/6 (Nakiru Leah, Achia Teresa, and Angella performance Leah). measure The above qualifies the LG SMCs as gender abiding
18 0 LG Education • Evidence that the There was no evidence that the department in collaboration with department has LG Education Environmental department issued guidelines for schools on ensured that guide- department in managing school environment. However, some schools were lines on collaboration with supported by development partner – UNICEF. environmental Environment management are department has dissemi- nated and issued guidelines complied with on environmental management (tree Maximum 3 points planting, waste for this management, performance formation of measure environmental clubs and environment education etc.): score 1: 18 0 LG Education • Evidence that all There was no substantial evidence given for screening of projects, department has school except for only one project for the construction of Napongae ensured that guide- infrastructure classroom block, in Nabilatuk Town council that was screened on lines on projects are 15th March 2019; signed by Environmental Officer. The reason environmental screened before that was given, was the lack of facilitation especially in far sub management are approval for counties. dissemi- nated and construction using complied with the checklist for screening of Maximum 3 points projects in the for this budget guidelines performance and where risks measure are identified, the forms include mitigation actions: Score 1
18 0 LG Education • The There was no evidence for co-monitoring, and reports generated department has environmental by both CDO and EO, with claims that the NEMA forms do not ensured that guide- officer and have provision for CDO in this exercise. lines on community environmental development management are officer have visited dissemi- nated and the sites to complied with checked whether the mitigation plans Maximum 3 points are complied with: for this Score 1 performance measure
623 Health Performance Nabilatuk Measures 2019 District
Summary of Definition of No. Compliance justification Score requirements compliance Human resource planning and management 1 8 LG has substantively Evidence that LG has According to wage IPFs for the current year as in the recruited primary filled the structure for performance contract FY 2019/20 (Generated on health care workers primary health care with a 29/07/201910:39), there were 66 filled positions of with a wage bill wage bill provision from health workers with a wage bill provision for the year provision from PHC PHC wage for the current 2019/20 (628,358,000/=) wage FY Wage analysis for the current financial year conducted • More than 80% filled: by the HRM on the 28th October 2019 revealed score 8 anticipated wage utilization of 628,358,000/=) hence a Maximum 8 points for 100% of the structure for primary health workers with a this performance • 60 – 80% - score 4 wage bill provision from PHC wage for the current FY measure 2019/2020has been filled. • Less than 60% filled: score 0
2 6 The LG Health Evidence that Health The Health department submitted a comprehensive department has department has recruitment plan/request for health workers on 20th April submitted a submitted a 2019 ( Letter not referenced) for FY 2019/2020 covering comprehensive comprehensive a total of 23 positions and was received by CAO the recruitment plan for recruitment plan/re- quest same date. primary health care to HRM for the current workers to the HRM FY, covering the vacant Some of the vacant positions for primary health care department positions of primary workers in the recruitment plan were; District Health health care workers: Officer, Assistant DHO ( Environmental Health, score 6 Assistant DHO ( Maternal Health, Bio-statistician, Senior Environment Health, Cold Chain assistant among others Maximum 6 points for this performance measure
3 8 The LG Health Evidence that the all Evidence was adduced to confirm that annual department has health facilities in- performance appraisals were conducted for all health conducted charges have been facility in charges. performance appraisal appraised during the for Health Centre IVs previous FY: Nabilatuk district has 6 heath facilities (1 HC IV, 2 HC III and Hospital In- and 3 HC II. A review of the personal files of all the in charge and ensured o 100%: score 8 charges revealed that they were all appraised as performance follows: o 70 – 99%: score 4 appraisals for HC III 1. Nate Agnes Lonah, In- charge Nabilatuk Health and II in-charges are o Below 70%: score 0 Centre IV was appraised on 1st July 2019 by the DHO. conducted The performance appraisal form PS form 5 was duly endorsed by the DHO on 1st July 2019.
Maximum 8 points for 2. Lomakol Paula, In-charge Loriengedwat HC III was this performance appraised on 2nd July 2019 by the DHO. Performance measure appraisal form PS form was endorsed by the PAS for CAO on the 2nd July 2019.
3. Opio Tom; In-charge Lorachat HC III was appraised on the 29th August 2019 by the DHO and the appraisal form was signed by the CAO on 29th August 2018.
4. Nyanga John; In-charge Natirae HC II, was appraised on 23rd July by the DHO and the appraisal form was endorsed by the CAO on the 23rd of July 2019.
5. Onyang Christine; In-charge Evidence was adduced to confirm that annual performance appraisals were conducted for all health facility in charges.
Nabilatuk district has 6 heath facilities (1 HC IV, 2 HC III and 3 HC II. A review of the personal files of all the in charges revealed that they were appraised as follows:
1. Nate Agnes Lonah, In- charge Nabilatuk Health Centre IV was appraised on 1st July 2019 by the DHO. The performance appraisal form PS form5 was duly endorsed by the DHO on 1st July 2019.
2. Lomakol Paula, In-charge Loriengedwat HC III was appraised on 2nd July 2019 by the DHO. Performance appraisal form PS form was endorsed by the PAS for CAO on the 2nd July 2019.
3. Opio Tom; In-charge Lorachat HC III was appraised on the 29th August 2019 by the DHO and the appraisal form was signed by the CAO on 29th August 2018.
4. Nyanga John; In-charge Natirae HC II, was appraised on 23rd July by the DHO and the appraisal form was endorsed by the CAO on the 23rd of July 2019.
5. OnyangChrsistine; In-charge Nangaonaingikalio HC II was appraised by the DHO on the 22nd of July 2019 and the form was endorsed by the CAO on the 23rd of July 2019.
The In-charge for Nabilatuk HC II catholic Mission facility is not required to be appraised by the DHO.
HC II was appraised by the DHO on the 22nd of July 2019 and the form was endorsed by the CAO on the 23rd of July 2019.
The In-charge for Nabilatuk HC II catholic Mission facility is not required to be appraised by the DHO. 4 4 The Local Government • Evidence that the LG The PTA reviewed the approved staff list submitted with Health department has Health department has the budget in the performance contract for FY 2019/20 deployed health deployed health workers (Generated on 29th July 2019 at 10:39) and compared it workers across health in line with the lists with the actual numbers of health workers at the health facilities and in submitted with the budget facilities. accordance with the for the current FY, and if staff lists submitted not provided justification The assessor sampled the following facilities: together with the for deviations: score 4 • Nabilatuk HCIV, 31 staff were deployed out of the 48 budget in the current staffing norm. FY. • Lolachat HC III 10 staff were deployed out of the 19 Maximum 4 points for staffing norm this performance measure • Nabilatuk Mission HC II: 4 staff were deployed out of the 9 staffing norm.
At each sampled facility, the staff list matched with the Deployment list at DHO’s office.
Monitoring and Supervision 5 0 The DHO/MHO has • Evidence that the Although the Ag. DHO was in possession of the MoH effectively DHO/ MHO has prioritised guideline “Sector Grant and Budget communicated and communicated all Guidelines to Local Governments FY 2019/20” on his explained guidelines, guidelines, policies, computer and a letter (dated 10th July 2018) indicating policies, circulars circulars issued by the that the same had been communicated to the health issued by the national national level in the facility in charges. However, the PAT was not able to find level in the previous previous FY to health any copy of prioritised guideline in the sampled health FY to health facilities facilities: score 3 facilities. In addition, the letter indicating that the prioritised guideline had been communicated was also not found on file at the sampled health facilities.
Maximum 6 for this The sampled facilities were; Nabilatuk HCIV, Lolachat performance measure HC III and Nabilatuk Mission HC II. Therefore, there was no evidence to confirm whether the DHO had communicated prioritised the centre ( MoH) to the health facility in charges
5 0 The DHO/MHO has • Evidence that the The PAT did not obtain evidence that DHO had held effectively DHO/ MHO has held meetings with health facility in-charges and among communicated and meetings with health others explained the guidelines, policies, circulars explained guidelines, facility in- charges and issued by the national level. policies, circulars among others explained issued by the national the guidelines, policies, The DHT held only one meeting during the FY level in the previous circulars issued by the 2018/2019. The quarterly meeting report and Quarterly FY to health facilities national level: score 3 DHT/HSD supervision reports did not show any evidence that guidelines from the Ministry of health were explained to the health facility in charges.
Maximum 6 for this I addition, there was no evidence at the visited health performance measure facilities that prioritised guideline had been communicated by the DHO. 6 0 The LG Health Evidence that DHT/MHT It should be noted that Nabilatuk district has no district or Department has has supervised 100% of PNFPs hospitals receiving PHC grant. The available effectively provided HC IVs and district health centre IV is Nabilatuk H/C IV. PAT accessed support supervision to hospitals (including DHT Supervision reports showing that the DHT had district health services PNFPs receiving PHC conducted 3 quarterly integrated technical supports grant) at least once in a supervision visits to the Nabilatuk H/C IV. quarter: score 3 Reports were submitted on the following dates. Maximum 6 points for this performance Quarter 1: 26th October 2018 measure Quarter 3: 24th April 2019
Quarter 4: 30th June 2019
However, upon verification with supervision log book at Nabilatuk HC IV, There were no logs for the three reported on mandatory quarterly integrated support supervision by the DHT during FY 2018/19. This, therefore, led to the conclusion of no sufficient evidence to show that that DHT had conducted the reported supervision of Nabilatuk H/C IV.
6 0 The LG Health Evidence that DHT/MHT The DHO and HSD (Nabilatuk HC IV) did not avail the Department has has ensured that HSD evidence to show that HSD had supervised lower level effectively provided has super- vised lower health facilities within the previous FY2018/19. support supervision to level health facili- ties district health services within the previous FY: In addition, the Supervision log books at Lolachat HC III and Nabilatuk Mission HC II had no logs for the • If 100% supervised: mandatory support supervision by the HSD during FY score 3 2018/19. Maximum 6 points for this performance • 80 - 99% of the health measure facilities: score 2
• 60% - 79% of the health facilities: score 1
• Less than 60% of the health facilities: score 0 7 0 The LG Health • Evidence that all the 4 There was no evidence to show that the three presented department (including quarterly reports have quarterly DHT support supervision reports were HSDs) have been discussed and used discussed and used to make recommendations. There discussed the to make was also no evidence to show that DHT quarterly review results/reports of the recommendations (in meetings had been held in the FY 2018/2019. support supervision each quarter) for and monitoring visits, corrective actions during used them to make the previous FY: score 4 recommendations for corrective actions and followed up
Maximum 10 points for this performance measure
7 0 The LG Health • Evidence that the There was no evidence presented to show that 3 department (including recommendations are quarterly supervision reports available were discussed HSDs) have followed up and specific and used to make recommendations (in each quarter) for discussed the activities undertaken for corrective actions during FY 2018/2019 results/reports of the correction: score 6 support supervision and monitoring visits, used them to make recommendations for corrective actions and followed up
Maximum 10 points for this performance measure
8 10 The LG Health • Evidence that the LG Nabilatuk district had 6 health facilities that benefited department has has submitted from PHC funds. Of these, there was 1 HC IV, 2 HC IIIs, submitted accurate/ accurate/consistent data and 3 HC IIs. consistent reports/data regarding: for health facility lists All 6 health facilities receiving PHC funding listed in the receiving PHC funding o List of health facilities performance contract for 2019/20 (Generated on as per formats receiving PHC funding, 29/07/2019 10:39) were consistent with the list of health provided by MoH which are consistent with facilities submitting HIMS reports as indicated in the both HMIS reports and report for HMIS 105:1 reporting rate for July to September PBS: score 10 2019.
Maximum 10 for this performance measure
Governance, oversight, transparency and accountability 9 2 The LG committee • Evidence that the LG There was evidence that LG committee responsible for responsible for health committee responsible for health met and presented issues that required council met, discussed service health met and discussed approval. delivery issues and service delivery issues presented is- sues that including supervision According to the minutes of DTPC for Nabilatuk District require approval to reports, performance Local Government held on 30th October 2018 under Council assessment results, LG Min.04/DTPC/10/2018, on presentation of sector PAC reports etc. during priorities, the following were priorities; the previous FY: score 2 1. Construction of maternity ward at cost of UGX. Maximum 4 for this 129,140,245 performance measure 2. Renovation of OPD at Lolachat at cost of UGX. 18,000,000 3. Installation of solar panel laboratory at Naiblatuk HC at UGX. 6,000,000 4. Solar panel Nitirae Maternity at cost of 3,500,000 5. Solar installation at Nayonai Angi Kalio Maternity Ward at UGX. 3,500,000/-
9 2 The LG committee • Evidence that the There was evidence that the health sector committee responsible for health health sector committee presented issues that require approval to Council as met, discussed service has pre- sented issues evidenced by; delivery issues and that require approval to presented is- sues that Council: score 2 Minutes of the District Executive Committee meeting held require approval to on 16th November 2018 the District Chairpersons Office. Council The departments made some presentation to the DEC members as per the BFP planned capital development projects (key departments like health, education and water). After presentation priorities, the CAO was to Maximum 4 for this ensure that 231, 984,833 meant for the departments of performance measure health, education and water be planned to complete their block at the headquarters. Under no. Minute 08/NDLG/DEC/NOV/2018 on the Way forward / Action Points
Minutes of the council session for laying of the draft budget estimates and work plans for 2019/2020 F/Y, meeting held on 30th April 2019 at Community Hall.
After presentation of the supplementary budget, Council resolved under Min. 06/NDLG/Council/April/2019 of council, among others.
1. CAO to follow up the issue of salary short falls for health staff and secondary education teachers 2. Political Leaders like District Chairpersons with the help of area Members of Parliament for Karamoja to follow up the issue of development budget for health before time gets us 10 2 The Health Unit Evidence that health There was evidence that health facilities had functional Management facilities and Hospitals HUMCs. Performance Assesment Team ( PAT) reviewed Committees and have functional all HUMCs minutes at the sampled facilities and Hospital Board are HUMCs/Boards established that discussions of budget and resource operational/functioning (established, meetings issues were mentioned. held and discus- sions of budget and resource The assessor visited 3 sampled health facilities and issues): established that HUMC’s sat as indicated below: Maximum 6 points • If 100% of randomly • Nabilatuk H/C IV: The HUMC sat in all quarters as sampled facilities: score follows, 16th July 2018, 24th December 2018, 16th 6 February 2019, and 28th June 2019.
• If 80-99 %: score 4 • Lolachat H/C III; The HUMC sat in only 3 quarters as follows;27th July 2018, 18th February 2019, 7th June • If 70-79: %: score 2 2019.
• If less than 70%: score • Nabilatuk Mission H/C II; the HUMC sat in only 2 0 quarters as follows; 25th August 2018 and on 16th March 2019.
Therefore, 9/12 (75%) HUMC meetings were held in the sampled facilities as per the obtained evidence.
11 4 The LG has publicised • Evidence that the LG A list of PHC recurrent non-wage beneficiaries was all health facilities has publicised all health displayed at the district health department notice-board, receiving PHC non- facilities receiving PHC signed and stamped by DHO on 4th October 2019 wage recurrent grants non- wage recurrent grants e.g. through posting on public notice boards: score 4 Maximum 4 for this performance measure
Procurement and contract management 12 0 The LG Health • Evidence that the The procurement plan for the health department for department has sector has submitted Financial Year 2019/2020 was submitted to PDU by the submitted input to input to procurement plan DHO on 5th June 2019, outside the recommended procurement plan and to PDU that cover all deadline of 30th April of the current FY (2019/2020). requests, complete investment items in the with all technical approved Sector an- nual The health department procurement work plan with requirements, to PDU work plan and budget on description of items (1) Completion of maternity ward at that cover all items in time by April 30 for the Nabilatuk HC IV, , (2) Computer Supply for Information the approved Sector current FY: score 2 Technology (3) Printing, Stationary, photocopying and annual work plan and binding, (4) Fuel, Lubricants, Oils, (5) Motor Vehicles and budget motorcycle maintenance) prepared by DHO on 5th June 2019 and approved by CAO on the 25th June 2019 was received by PDU the same day.
Maximum 4 for this performance measure 12 0 The LG Health • Evidence that LG There was no evidence received by the assesment team department has Health department to confirm wherther Nabilatuk Health department made submitted input to submitted procurement the submission of the procurement request form (Form procurement plan and request form (Form PP5) PP1) to the PDU by end of 1st Quarter of FY 2018/2019. requests, complete to the PDU by 1st Quarter with all technical of the current FY: score 2. requirements, to PDU that cover all items in the approved Sector annual work plan and budget
Maximum 4 for this performance measure
13 4 The LG Health • Evidence that the The suppliers were paid in time of two months and were department has DHO/ MHO (as per as follows were seen during the time of assesment and certified and initiated contract) certified and were as follows; Lina Constructors and Supplies Ltd, payment for supplies recommended suppliers construction of maternity ward, Procurement no. on time timely for payment: score NABI623/WRKS/18-19/00002, certified and 4. recommended for payment on 8th April 2019, paid by cheque nos. 15, 19 dated 18th April 2019, 23rd May 2019 Shs.45,153, 701 , Shs.20,811,143 and cheque Maximum 4 for this nos.46 , 80 on 28th June 2019, Shs. 5,452,000 and performance measure Shs,34,939,800 respectively;
Financial management and reporting 14 0 The LG Health • Evidence that the LG health department did not adduce any evidence to department has department submitted the show that they submitted all the Four Quarterly reports for submitted annual annual performance FY 2018/2019 by Mid-July to the Planner for reports (including all report for the previous FY consolidation. quarterly reports) in (including all four time to the Planning quarterly reports) to the However, the assessor asked whether there were hard Unit Planner by mid-July for copies to be reviewed for purposes of confirming the consolidation: score 4 dates of submission but the available reason was that they submit directly through the system and once the information is entered and validated, they cannot be able Maximum 4 for this to view the submission date in the system performance measure 15 The health sector had no audit query for the fyr 2018/19. 4 LG Health department Evidence that the sector has acted on Internal has provided information Audit recommendation to the internal audit on (if any) the status of implementation of all audit findings for the previous financial year Maximum 4 for this performance measure • If sector has no audit query: Score 4
• If the sector has provided information to the internal audit on the status of implementation of all audit findings for the previous financial year: Score 2 points
• If all queries are not
responded to Score 0
Social and environmental safeguards 16 2 Compliance with • Evidence that Health There was evidence that the Health Unit Management gender composition of Unit Management Committee (HUMC) meet the gender composition as per HUMC and promotion Committee (HUMC) meet guidelines. of gender sensitive the gender composition sanitation in health as per guidelines (i.e. All the following sampled health facilities had the facilities. minimum 30 required 30% and above of female composition on HUMC: % women: score 2 • Nabilatuk HC IV: 3 out 9 were female =33.3% Maximum 4 points • Lolachat HC III: 3 out 7 were female =42.8%
• Labilatuk Mission HC II: 3 out 7 were female =42.8
16 2 Compliance with • Evidence that the LG No written document/guideline was seen on file. gender composition of has issued guidelines on However, the sampled facilities had sanitation facilities HUMC and promotion how to manage sanitation labelled for male and females in both English and the of gender sensitive in health facilities local language. The sampled health facilities were; sanitation in health including separating Nabilatuk HC IV, Lolachat HC III and Labilatuk Mission facilities. facilities for men and HC II. women: score 2.
Maximum 4 points 17 2 LG Health department • Evidence that all There was evidence available that health facility has ensured that health facility infrastructures had been screened before approval for guidelines on infrastructure projects are construction as there were screening forms available on environmental screened before approval file for the three health capital projects during the management are for construction using the financial year 2018/2019. disseminated and checklist for screening of complied with projects in the budget Three projects were done in the health sector during the guidelines and where FY 2018/19 i.e. Completing Maternity ward at Nabilatuk risks are identified, the HC IV, Salar Installation at Natilai HC II and OPD forms include mitigation Renovation for Lolachat HC III. Maximum 4 points for actions: Score 2 this performance Screening of these project was carried out on the measure following days
• Screening for construction of Maternity ward at Nabilatuk HC IV was carried out on 20th February 2018.
• Screening for Solar Installation at Natilai HC II was carried out on 14th June 2019 and contract was signed on 30th June 2019.
• Screening for OPD Renovation for Lolachat HC III was carried out on 7th July 2019.
All the screening forms presented to the PAT were signed by the District Environment Officer.
17 0 LG Health department • The environmental The was no evidence adduced to the assessor to confirm has ensured that officer and community whether the environmental officer and community guidelines on development officer have development officer had visited the 3 project sites to environmental visited the sites to check whether the mitigation plans had been complied management are checked whether the with. The Environmental officer explained that, this disseminated and mitigation plans are activity was not carried because no funds were complied with complied with: Score 2 allocated.
Maximum 4 points for this performance measure
18 4 The LG Health • Evidence that the LG All health facilities visited (Nabilatuk HC IV, Lolachat HC department has issued has issued guidelines on III &Nabilatuk Mission HC II) had charts and posters in guidelines on medical medical waste place on the management of medical waste. These waste management management, including charts were issued by the MOH in 2015 and were still guidelines (e.g. sanitation relevant thus justfying the score of 4. charts, posters, etc.) for construction of facilities Maximum 4 points for medical waste disposal2: score 4.
623 Water & Sanitation Nabilatuk Performance 2019 District
Summary of No. Definition of compliance Compliance justification Score requirements Planning, budgeting and execution 1 7 The DWO has • Evidence that the The district safe water coverage average was 58% and one targeted district Water department sub-county (Lolachat 40%) had safe water coverage below allocations to sub- has targeted sub- the district average. Based on the AWP and Budget counties with safe counties with safe water (received and stamped by the PS Ministry of Water on 9th water coverage coverage below the August, 2019) the DWO allocated 86% of the budget to below the district district average in the thesub-county with safe water coverage below the district average. budget for the current FY: average.
o If 100 % of the budget allocation for the current Maximum score 10 FY is allocated to S/Cs The district planned and budgeted for 8 water projects: for this below average coverage: • Siting, drilling and installation of 3 boreholes at the cost performance score 10 measure of 66,000,000. The three are in SC with safe water coverage o If 80-99%: Score 7 below the district average ( Nakwangale Osimit – Lolachat; Sakale – Lolachat; Koromin – Lolachat) o If 60-79: Score 4 • Rehabilitation of 5 boreholes at the cost of 14,500,000 (1 o If below 60 %: Score 0 in SC with safe water coverage below the district and the remaining 4 in Nabilatuk)
2 15 The district Water • Evidence that the The district of Nabilatuk is a young district that started department has district Water department effectively on 1st July, 2018 thus it would have been implemented has implemented impossible for the district to plan appropriately (no data for budgeted water budgeted water projects safe water coverage of FY 2017/18) for FY 2018/2019. projects in the in the targeted sub- targeted sub- counties with safe water counties (i.e. sub- coverage below the Hence it is impossible to ascertain if the water department counties with safe district average in the implemented projects in the sub-counties with safe water water coverage previous FY. coverage below the district. below the district average) o If 100 % of the water projects are implemented in the targeted S/Cs:
Maximum 15 Score 15 points for this performance o If 80-99%: Score 10 measure o If 60-79: Score 5
o If below 60 %: Score 0
Monitoring and Supervision 3 0 The district Water Evidence that the district Fourteen (14) WSS facilities were being implemented. department carries Water department has There were evidences that 92% (13 out of 14) of WSS out monthly monitored each of WSS projects were monitored at least once a year. The following monitoring of facilities at least annually. supervision/monitoring report was availed: project investments in the sector • If more than 95% of the • Monitoring report submitted to CAO on 24th January, WSS facilities monitored: 2019 for boreholes rehabilitation by PIAN hand pump score 15 mechanics. This is a report on rehabilitation of 13 boreholes (Lokolingok, Nabilatuk; Lorekerinu, Nabilatuk, Maximum 15 • 80% - 95% of the WSS Nataparengan, Nabilatuk; Losimit, Nabilatuk; Lopeta, points for this facilities - Nabilatu; Nakudep, Nabilatuk, Lobore, Nabilatuk; Kakedo, performance Nabilatuk; Wealthier, Nabilatuk; Lokirimo, Nabilatuk; monitored: score 10 measure Kosilang, Lorengdwat; Lomudang, Lorengdwat. • 70 - 79%: score 7 However, the monitoring plan was not availed. • 60% - 69% monitored: score 5
• 50% - 59%: score 3
• Less than 50% of WSS facilities monitored: score 0
4 0 The district Water • Evidence that the The MIS report of FY 2018/2019 for the district of Nabilatuk department has district has submitted has the following data: submitted accurate/consistent data accurate/consistent for the current FY: Score • Construction of 1 PWS in the fourth quarter of FY reports/ data lists of 5 2018/2019 water facilities as • Rehabilitation of 8 boreholes in fourth quarter of FY per formats 2018/2019 provided by MoWE However the DWO did not avail the performance contract for FY 2018/2019 for comparison. Maximum 10 for this performance measure
4 0 The district Water • List of water facility The MIS report of FY 2018/2019 for Nabilatuk has the department has which are consistent in following data: submitted both sector MIS reports accurate/consistent and PBS: score 5 • Construction of 1 PWS in the fourth quarter of FY reports/ data lists of 2018/2019 water facilities as • Rehabilitation of 8 boreholes in fourth quarter of FY per formats 2018/2019 provided by MoWE However the DWO did not avail the performance contract/PBS for FY 2018/2019 for comparison. Maximum 10 for this performance measure
Procurement and contract management 5 0 The district Water Evidence that the sector The DWO submitted the following requisitions to PDU late department has has submitted input for (submitted on 5th June, 2019): submitted input for the district procurement district’s plan to PDU that cover all • Procurement of 1 motorcycle for the office of DWO at a procurement plan, investment items in the cost of 16,413,000 complete with all approved Sector annual • Completion of 5 stances VIP latrine at Nabilatuk at the technical work plan and budget on cost of 13,000,000 requirements, to time (by April 30): score 4 PDU that cover all • Drilling of (3) boreholes at the cost of 66,000,000 items in the approved Sector • Procurement of Toyota Hilux for office of the DWO at the annual work plan cost of 180,000,000 and budget
Maximum 4 for this performance measure
6 0 The district has • If the contract manager There was no evidence the District appointed a contract appointed Contract prepared a contract manager and no contract management plan was availed to Manager and has management plan and the assessment team at the time of assessment. However effectively conducted monthly site the following monitoring report was availed: managed the WSS visits for the different contracts WSS infrastructure • Monitoring report submitted to CAO on 24th January, projects as per the 2019 for boreholes rehabilitation by PIAN hand pump contract management mechanics. This was a report on rehabilitation of 13 plan: score 2 boreholes (Lokolingok, Nabilatuk; Lorekerinu, Nabilatuk, Maximum 8 points Nataparengan, Nabilatuk; Losimit, Nabilatuk; Lopeta, for this Nabilatu; Nakudep, Nabilatuk, Lobore, Nabilatuk; Kakedo, performance Nabilatuk; Wealthier, Nabilatuk; Lokirimo, Nabilatuk; measure Kosilang, Lorengdwat; Lomudang, Lorengdwat.
6 2 The district has • If water and sanitation The following water supply facilities were sampled and appointed Contract facilities constructed as visited: Manager and has per design(s): score 2 effectively • Lokitela, Lolachat RGC, Lolachat Subcounty, managed the WSS NAKP543/wrks/15-16/00038 (not engraved) contracts • Naupala, Lokoligok, Natopjo, Nabilatuk TC
• Lokirimo, Notopojo Ward , Nabilatuk TC, DWD 385 Maximum 8 points (rehabilated for this performance measure The design of the Lolachat piped-water supply system was constructed as per the design. The diameter of the pipe for transporting water from the production well was measured and it conforms with the diameter given in the design. There is only one water facility completed in Nabilatuk as at the time of assessment. 6 0 The district has • If contractor handed The District of Nabilatuk has implemented only one WSS appointed Contract over all completed WSS project (Lolachat water piped-system RGC) as at the time of Manager and has facilities: score 2 assessment and there was no evidence to ascertain that the effectively contractor handed over the Lolachat water piped system. managed the WSS contracts
Maximum 8 points for this performance measure
6 0 The district has • If DWO appropriately The District of Nabilatuk has implemented only one WSS appointed Contract certified all WSS projects project (Lolachat water piped-system RGC) as at the time of Manager and has and prepared and filed assessment and there was no evidence that the DWO effectively completion reports: score appropriately certified this project. managed the WSS 2 contracts Completion certificate and completion report were not availed.
Maximum 8 points for this performance measure
7 The sector certified and recommended suppliers for 3 The district Water • Evidence that the payment on time, example; Petcal Enterprises Ltd- depart- ment has DWOs timely (as per Procurement no. Nabi623/wrks/18-19/00013-Construction of certified and initi- contract) certified and 5 stance VIP latrines at Nabilatuk Town Council. Certified ated payment for recommended suppliers and recommended for payment on 18th April 2019. Paid on works and supplies for payment: score 3 25th June 2019 by cheque no.96, Shs.3,321,185; Royal on time points Techno Industries Ltd-Completion of water supply system at Lorachet Sub-county. Certified and recommended for Maximum 3 for this payment on 21st June 2019.Paid on 21st June 2019 by performance cheque no.90, Shs.143,535,000; Pian Hand Pump measure Mechanics Association-rehabilitation of boreholes at Nabilatuk and Lorachat.Certified and ecommended for payment on 23rd April 2019. Paid by cheque no. 62, Shs.3,277,000. Financial management and reporting 8 0 The district Water • Evidence that the There was no evidence to show that the department department has department submitted the submitted the annual performance report for the previous FY submitted annual annual performance 2018/2019 (with availability of all four quarterly reports) to reports (including report for the previous FY the Planner by 15th of July, 2019 for consolidation: all quarterly (including all four reports) in time to quarterly reports) to the The explanation was that they submit the reports through the the Plan- ning Unit Planner by mid-July for PBS so they are not able to track the submission dates once consolidation: score 5 it is validated by the system
Maximum 5 for this performance measure
9 There was no audit query on the water sector in the fyr 5 The District Water • Evidence that the 2018/19. Department has sector has provided acted on Internal information to the internal Audit audit on the status of recommendation (if implementation of all any) audit findings for the previous financial year
o If sector has no audit Maximum 5 for this query score 5 performance measure o If the sector has provided information to the internal audit on the status of implementation of all audit findings for the previous financial year: score 3
If queries are not responded to score 0
Governance, oversight, transparency and accountability 10 3 The district • Evidence that the The was evidence that Committee responsible for water met committee council committee and discussed service delivery issue responsible for responsible for water met water met, and discussed service For instance; discussed service delivery issues including A set of minutes of the District Water and Sanitation delivery issues and supervision reports, Coordination Committee (DWCC) responsible for water, presented issues performance assessment discussed water related issues during the different sittings of that require results, LG PAC reports the DWCC meetings. The highlighted meetings were as approval to and submissions from the follows; Council District Water and Sanitation Coordination Quarter one: The DWCC meeting held on 05th October Committee (DWSCC) etc. 2018, Ref No. Wat/750/2, under Min4/10/2018: Presentation during the previous FY: Maximum 6 for this from DWO. Issues raised were as follows; score 3 performance 1. Budget declaration for on Rural development for measure Hardware activities at UGX. 266,646,469 2. District Sanitation and hygiene grant (Sanitation and Hygiene improvement, Health staff are the implementers), at UGX. 20,618,557
Quarter two: District Water and Sanitation Coordination Committee meeting held on 06th November, 2018, under Min.9/11/2018; General discussion and way forward.
1. Cucu mini piped water system as being ongoing requires attention of the Ministry of Water and Environment for the contractor to be at the site to avoid Vandalism 2. District to write proposal to small towns on matters relating to new water facilities intervention and rehabilitation if need be 3. Need to strengthen water user committees and village sanitation committees.
Quarter three: District Water and Sanitation Coordination Committee meeting held on 06th February, 2018, under Min.5/02/2019; Water Status by DWO.
1. Transport means bogged down activity implementation (Supervision and field visits) 2. Lorengdwat piped water supply system and Lorkumo were temporarily shut down due to poor operation and maintenance by the communities 3. Challenges facing provision of water for Nakuri primary school relating to poor geological formation of the area which been a problematic factor.
Quarter four: District Water and Sanitation Coordination Committee meeting held on 06th November, 2018, under Min.9/11/2018; emerged issue after discussion.
1. The water sector plan for a vehicle after seeking clarification from the Ministry of Water and environment on procedure an now planned 2109/2020 2. Umbrella to strengthen support to piped water schemes by training water boards and care takers/scheme attendants 3. Need to strengthen water user committees and village sanitation committees to strengthen O&M WASH. 10 3 The district • Evidence that the There was evidence that the water sector committee committee water sector committee presented its issues that require approval to Council for responsible for has presented issues that recommendation to Council as evidenced by: water met, require approval to discussed service Council: score 3 Minutes of the District Executive Committee meeting held on delivery issues and 22nd October 2019 at the District Chairpersons Office. The presented issues CAO, During his deliberations on Re-adjusting of the work that require plan and budget for water sector, he informed DEC that, approval to during the F/Y 2019/2020, council appropriated 180 million Council for the purchase of water vehicle, he made consultations with TSU9 and the Ministry of Water and okayed the plan.
However, in July 2019, the Permanent Secretary in the Maximum 6 for this Ministry of Water wrote back to us on Cabinet directive to performance stop districts from buying vehicles. The matter was followed measure with the area Member of Parliament but in vein. He further said, that the PS accepted to allocate the district a second hand vehicle which needs some minor repairs. Hence the District water officer was asked to guide on the matter, under minute no.07/NDLG/10/2019.
Under minute no. 07/NDLG/10/2019 of the same meeting on the Way forward. The following was resolved by members as action points:
1. The District Water Officer and the Principal Assistant Secretary to travel to TSU9 Moroto for consultations, CAO to spend part of the funds meant for the purchase of water vehicle to repair the 2nd hand pick up given by the Ministry, the need to plan for drilling of 10 bore holes and District Water Officer to plan for a borehole in Nakobekobe cattle market. 2. The District Engineer said a total of 260 million has been planned but consulted with the Ministry of Water to allow the district buy the sector vehicle because Nakapiripirit district will return the one currently used by CAO
Minutes of the District Executive Committee meeting held on 25th October 2019 at the, district chairpersons office on approval of variations of lot 1 and 2 administration blocks under minute. 11/NDLG/10/2019. The District Executive Committee resolved the following as action points:
1. DEC resolved that part of the funds meant for the purchase of water vehicle be used to repair the car given by the Ministry of water and the balance of 160 million be used to drill 7 more boreholes in the district and specially in Lolachat sub county and DEC members to consult on areas to benefit from these boreholes 11 2 The district Water • The AWP, budget and The Nabilatuk District office has a notice board and department has the Water Development displayed the following notices on grant releases and shared information grant releases and expenditures: widely to the public expenditures have been to enhance displayed on the district • Schedule of central government grant releases for 1st transparency notice boards as per the QTR 2019/2020 dated 2nd September, 2019 signed and PPDA Act and discussed stamped by the CFO; at advocacy meetings: • Schedule of central government grants releases for 2nd score 2. Maximum 6 points QTR 2019/2020 dated 10th October, 2019 signed and for this stamped by the CFO. performance measure
11 0 The district Water • All WSS projects are The following water supply facilities were sampled and department has clearly labelled indicating visited: shared information the name of the project, widely to the public date of construction, the • Lokitela, Lolachat RGC, Lolachat Subcounty, to enhance contractor and source of NAKP543/wrks/15-16/00038 (not engraved) transparency funding: score 2 • Naupala, Lokoligok, Natopjo, Nabilatuk TC
• Lokirimo, Notopojo Ward , Nabilatuk TC, DWD 385 Maximum 6 points (rehabilated) for this performance measure The piped-water supply system in Lolachat was not properly labelled (not engraved). The water facilities at Naupala was not properly engraved, it did not have DWD number and source of funding. The water facility at Lokirimo had DWD number but did not have source of funding.
11 2 The district Water • Information on tenders The Nabilatuk District office has a notice board and department has and contract awards displayed the following notice on tenders and contract shared information (indicating contractor awards which clearly indicates contractor name/contract and widely to the public name /contract and contract sum: to enhance contract sum) displayed transparency on the District notice • List of successful bidders for works, services and boards: score 2 supplies for FY 2018/19 under open, framework and selective bidding signed by the procurement officer and dated 10th October, 2019. Maximum 6 points for this performance measure 12 0 Participation of • If communities apply There was no evidence of communities applying for water communities in for water/ public sources. But there was a request letter for spare parts. The WSS programmes sanitation facilities as per letter was signed by the Chairman LC 1 on 23rd September, the sector critical 2019 requirements (including community contribu- Maximum 3 points tions) for the current FY: for this score 1 performance measure
12 0 Participation of • Water and Sanitation There was no evidence of either the collection of O&M communities in Committees that are funds, carrying out preventive maintenance and minor WSS programmes functioning evidenced by repairs, facility fenced/protected or M&E plan for previous either: i) collection of FY by water and sanitation committees O&M funds, ii( carrying out preventive mainte- Maximum 3 points nance and minor repairs, for this iii) facility performance fenced/protected, or iv) measure they an M&E plan for the previous FY: score 2
Note: One of parameters above is sufficient for the score.
Social and environmental safeguards 13 0 The LG Water • Evidence that There was no evidence availed to ascertain that the department has environmental screening environmental screening for all projects were carried out devised strategies (as per templates) for all even though the District implemented the water supply for environmental projects and EIAs (where piped-system of Lolachat RGC. EIA reports were not conservation and required) conducted for availed. management all WSS projects and reports are in place: score . 2
Maximum 4 points for this performance measure
13 Evidences of follow-ups in cases of unacceptable 0 The LG Water • Evidence that there environmental concerns were not availed at the time of department has has been follow up assessment. devised strategies support provided in case for environmental of unacceptable conservation and environmental concerns management in the past FY: score 1
Maximum 4 points for this performance measure 13 1 The LG Water • Evidence that The district has not contracted out any water projects department has construction and devised strategies supervision contracts for environmental have clause on conservation and environmental protection: management score 1
Maximum 4 points for this performance measure
14 0 The district Water • If at least 50% WSCs There was no evidence to ascertain if at least 50% WSCs department has are women and at least are women and at least one occupying a key position. promoted gender one occupying a key equity in WSC position (chairperson, composition. secretary or Treasurer) as per the sector critical Maximum 3 points requirements: score 3 for this performance measure
15 0 Gender and • If public sanitation The following public sanitation facilities were sampled: special needs- facilities have adequate sensitive sanitation access and separate • Nabilatuk District Office Sanitation Facility. It had facilities in public stances for men, women separate access for men and women but no separate places/ and PWDs: score 3 access for PWDs
RGCs provided by • The Nabilatuk Police Quarters Sanitation facility. It had the Water separate access for men and women and had separate Department. access for PWDs
Maximum 3 points for this performance measure