SPECIAL PLAN ASSISTANCE (SPA) 2008­09 PROJECTS ARUNACHAL PRADESH

CONSOLIDATED MONITORING REPORT – 1ST REPORT DISTRICT: EAST SIANG MONITORING PERIOD: PERIOD ENDING DECEMBER 2009 PREPARED BY

H.O.­NORTH EASTERN DEVELOPMENT FINANCE CORPORATION LTD. (NEDFi) BASUNDHARA ENCLAVE, B.K. KAKATI ROAD, ULUBARI, GUWAHATI – 781007 Phone: + 91 361 2529202 – 206 / Fax + 91 361 2529178

B.O.­NORTH EASTERN DEVELOPMENT FINANCE CORPORATION LTD. (NEDFi) NH­52(A) MAIN ROAD, E­SECTOR, ITANAGAR ­ 791111 Phone/Fax: +91 360 2217694

Acknowledgement

We record our sincere thanks to the Department of Planning, Government of Arunachal Pradesh, for appreciating the need for independent third party monitoring of Special Plan Assistance (SPA) (2008‐09) projects in the state of Arunachal Pradesh and reposing their confidence in NEDFi by entrusting with the assignment.

We are indeed grateful to Shri Ankur Garg, IAS, Secretary (Planning), for providing his invaluable suggestions to the Monitoring Team.

We are also thankful to Shri C. L. Tungkhang, Director (State Plan) and his colleagues at the Planning Department for facilitating, coordinating and providing all support to NEDFi officials in the course of the field visits to the projects.

In particular, the field support provided by the Chief Engineers of the concerned Departments and their Executive Engineers, Assistant Engineers and other Technical/General staff in the course of the field visits as also in submission of the field data is thankfully acknowledged.

Chairman & Managing Director North Eastern Development Finance Company Ltd. (NEDFi) Guwahati

1 st CONSOLIDATED MONITORING REPORT ‐ 1 REPORT EAST SIANG – SPA (2008‐09)

CONTENTS

Sl. PARTICULARS Page Nos. No. From To 1. INDEX OF PROJECTS 3 3 2. EXECUTIVE SUMMARY OF RECOMMENDATIONS 4 7 3. SUMMARY OF PROJECT SPECIFIC OBSERVATIONS 8 10 4. INTRODUCTION 11 11 5. METHODOLOGY & SAMPLING 12 12 6. RECOMMENDATIONS 13 14 7. PROJECT SPECIFIC OBSERVATIONS 15 23 8. SUBMISSION OF REPORTS 24 24 9. DISCLAIMER 25 25 ENCLOSURES MONITORING REPORTS As per Index of Projects at 1 above

2 st CONSOLIDATED MONITORING REPORT ‐ 1 REPORT EAST SIANG – SPA (2008‐09)

1. INDEX OF PROJECTS

LIST OF SPA (2008­09) PROJECTS IN EAST SIANG DISTRICT MONITORED Sl. Project Name Cost of Department Executing Page Status No. Project Department Nos. (Rs. lakh) 1. C/o Cluster of Minor 250.00 Water Irrigation projects under Resources WRD 27 – 37 Complete Boleng Sub‐Division Department (WRD) 2. Flood control work on 250.00 Water Sibo Korong, Maye, Resources WRD 38 – 47 Complete Rottong, Poklek & Department Besong rivers to protect (WRD) village area & agricultural land area at Boying, Yagrung, Sibut & Takilalung village 3. C/o of rural link roads 100.00 Rural Works under Rural Works Sub‐ Department RWD 48 – 54 Complete Division, Pangin (RWD) 4. Improvement of various 90.00 Public Works roads and bridges under Department PWD 55 – 62 Complete Ruksin Sub‐Division (PWD) 5, Improvement & 85.00 Public Works PWD 63 – 69 Complete extension of Mebo Department Township Road (PWD) 6. Building Infrastructure 400.00 School schemes for Education & Education & WRD 70 – 81 On‐going Health Departments Health under Nari‐Koyu Sub‐ Division 7. Improvement & 200.00 Rural infrastructure Department RD 82 – 88 On‐going development in Sports at (RD) Mebo Town 8. Improvement & 115.00 Rural infrastructure Department RD 89 – 96 On‐going development in (RD) Education & Health at Mebo Town 9. Improvement of existing 50.00 Public Health distribution network of Engineering PHED 97 – 103 Complete water supply at Pasighat Department Market area within (PHED) Pasighat Township

3 st CONSOLIDATED MONITORING REPORT ‐ 1 REPORT EAST SIANG – SPA (2008‐09)

2. EXECUTIVE SUMMARY OF RECOMMENDATIONS

“Short­Term Recommendations” Observations Recommendations 1. Design & locational changes: 1. Any major design changes The project “Building infrastructure for Education & and proposals for location Health Departments under Nari­Koyu subdivision” at Sl. changes should be done No. 6 of Index of Projects: only after obtaining proper (a) Construction of single storied girl’s hostel for 100 official written approvals. boarders at Telam H.S. School – this has been changed Executing Departments to double storey; should strictly comply and (b) Construction of SP Type‐II (double unit) 5 nos. adhere to this requirement. quarters for teachers of Koyu Secondary School – this has been changed to 4 double units and 2 single units; (c) Construction of SP Type‐III (2 nos.) quarters for Medical officers of Telam PHC – 1 no. shifted to Nari and the one at Telam has been built inside the Telam H.S. School campus; (d) Construction of SP Type II (double unit) 2 nos. quarters for Medical Staff of Telam PHC – 1 no. double unit proposed to be converted into two single units with one unit shifted to Nari; (e) No approvals for design and locational changes could be provided to the Third Party Monitors.

2. Need for re­execution of works: 2. This playground will have to The project “Improvement & infrastructure be redeveloped to make it development in Sports at Mebo Town” at Sl. No. 7 of fit for sporting activities. Index of Projects had a component of leveling of playground at a cost of Rs. 41.36 lakh which is reportedly complete and amount spent. However, during the visit of the Third Party Monitors, it was found that the playground is full of boulders/stones with visible slope and unfit for any sporting activity.

3. Variations in actual execution: 3. While the works executed The project “Improvement & extension of Mebo are necessary, proper Township Road” at Sl. No. 5 of Index of Projects had planning should have been also in its original estimates WBM‐II of amount Rs. done during the preparation 17.18 lakh, which was not executed. Instead, additional of the DPR and estimates. work executed outside of original estimates includes For better implementation, construction of 2 nos. RCC Box culvert – 2mtr. span, 3 Executing Departments nos. RCC Box culvert – 1 mtr. span, 2 nos. wing wall should prepare estimates and construction of CC drain of 210 mtr. length within after detailed studies and the overall project cost. visits to project sites.

4 st CONSOLIDATED MONITORING REPORT ‐ 1 REPORT EAST SIANG – SPA (2008‐09)

4. Poor project conceptualization/formulation: 4. Better project formulation The project “Improvement & infrastructure could have suggested repair development in Education &Health at Mebo Town ” at Sl. and renovation works for No. 8 of Index of Projects had a component of RCC the boys and girls hostel fencing & gate for Mebo HS School costing Rs. 25.16 prior to or along with the lakh. However, the condition of the Boys Hostel for construction of the RCC which this RCC fencing was done is in a dilapidated fence/wall. condition as can be seen from the pictures below.

*Dilapidated condition of boys Hostel at Mebo HS School.

*R.C.C. wall constructed at hostel campus Mebo H.S. School.

5 st CONSOLIDATED MONITORING REPORT ‐ 1 REPORT EAST SIANG – SPA (2008‐09)

“Medium­Term Recommendations” Observations Recommendations 1. Multiple contractors executing works on Work 1. A policy decision may be Order Basis: considered by the State The number of contractors engaged in the 9 projects at Government to make East Siang district as reported by the Executing tendering process Departments is as under: mandatory in award of Name of project No. of work under SPA along the contractors lines of centrally (i) C/o Cluster of Minor Irrigation projects 154 sponsored schemes like under Boleng Sub‐Division PMGSY. Well‐established (ii) Flood control work on Sibo Korong, 350 procedure for tendering, Maye, Rottong, Poklek & Besong rivers to through competitive protect village area & agricultural land area bidding, should be at Boying, Yagrung, Sibut & Takilalung followed for all projects to village ensure quality works and (iii) C/o of rural link roads under Rural 127 timely completion. Works Sub‐Division, Pangin (iv) Improvement of various roads and 31 bridges under Ruksin Sub‐Division (v) Improvement & extension of Mebo 18 Township Road (vi) Building Infrastructure schemes for 68 Education & Health Departments under Nari‐Koyu Sub‐Division (vii) Improvement & infrastructure 8 development in Sports at Mebo Town (viii) Improvement & infrastructure 9 development in Education & Health at Mebo Town (ix) Improvement of existing distribution 17 network of water supply at Pasighat Market area within Pasighat Township 2. Projects executed by non­technical Departments: 2. Such large & important Two large projects at Sl. No. 1 (vii) & (viii) above construction and civil with total project cost of Rs. 315 lakh at Mebo Town works should be executed is being executed by the BDO who has only one by technical executing technical person in the rank of EO(RE). departments like PWD etc. 3. Projects complete before Third Party Monitors 3. The State Govt. may visits: consider appointing third In this instance, it was observed that many of the party monitors at the time projects have been completed before the Third Party of sanction of projects. Monitors appointment and visits. This will enable the monitors to visit the projects prior to or at the start of works enabling the monitoring to be more objective and concurrent in nature.

6 st CONSOLIDATED MONITORING REPORT ‐ 1 REPORT EAST SIANG – SPA (2008‐09)

“Long­Term Recommendations” Observations Recommendations 1. Quality Testing and Quality Control Measures: 1. The State Govt. may consider arrangements Presently no testing facilities are available close to for Quality Testing sites/District HQs. All the construction observed was facilities close to the being done without any testing. sites/District HQs. The Moreover, no quality control measures are being taken Executing Depts. may at present. introduce Quality Control Register to keep record of Test Reports of materials used as also Site Order Book for recording observations made by JE/AE/Executive Engineer during their visits. Technical assistance and collaborations may be sought from IIT, Guwahati, NERIST etc.

2. Detailed studies prior to executing projects: 2. The Departments should undertake detailed Many of the projects especially the Minor Irrigation studies/scientific and Flood Control works have been executed without studies and where undertaking detailed scientific studies. required take External The flood control works have been done on an Experts for preparing emergency and adhoc basis which may result in the Detailed Project Reports works having to be repeated again in the next rainy prior to taking up projects season. for execution.

7 st CONSOLIDATED MONITORING REPORT ‐ 1 REPORT EAST SIANG – SPA (2008‐09)

3. SUMMARY OF PROJECT SPECIFIC OBSERVATIONS

(i) Construction of Minor Irrigation projects under Boleng Sub­Division Cost of project: Rs. 250 lakh Details of project: Construction of 15 nos. of Minor Irrigation Projects Observations: (a) The clusters of Minor Irrigation Projects are spread over a large area at high altitudes/hill tops with difficult accessibility; (b) The Third Party Monitoring Team could visit only one project at Sine and Boleng village. The source is perennial having head works and one distribution channel. It is reported that the discharge ranges from 0.043 to 0.135 cumecs and the command area is mostly terrace; (c) No reports were made available regarding water availability during different seasons, crops raised (mono/double cropping), survey containing alignment and levels of canals, position of outlets in the command area etc. These reports should be prepared in future prior to taking up such important irrigation projects; (d) It is reported that around 154 contractors were engaged on work order basis for executing this project.

(ii) Flood control work on Sibo Korong, Maye, Rottong, Poklek & Besong rivers to protect village area & agricultural land area at Boying, Yagrung, Sibut & Takilalung village Cost of project: Rs. 250 lakh Details of project: Flood control works on 5 hill rivers Observations: (a) These schemes have been executed on an emergency basis and have no relevance to flood control measures. No proper channelisation/dredging have been done – only some boulders have been removed and in the process the bed has been depressed in the form of pond. So during the next rainy season these depressions will be filled up by boulders again; (b) It is important that a comprehensive report/master plan be prepared to take up such works for durable remedial measures. While these kinds of works are required for providing the public immediate relief, long term relief can only be provided after proper scientific studies and planning; (c) It is reported that around 350 contractors were engaged for this project through work order basis. Multiplicity of contractors leads to poor quality and delay of works.

(iii) Construction of rural link roads under Rural Works Sub­Division, Pangin Cost of project: Rs. 100 lakh Details of project: Construction of 14 nos. of rural link roads Observations: (a) About 14 link roads of lengths (5 km to 9 km) have been taken up mainly for earth work in formation cutting; (b) The Third Party Monitoring team could visit two projects viz. Construction of RLR at Kallek village and Construction of RLR at Radha village. Both roads alignments have steep gradients which should be avoided and road geometrics should be within permissible limits These roads need further extensions to provide connectivity to more villages; (c) It is also reported that a total of 127 contractors were engaged for executing this project through work orders.

8 st CONSOLIDATED MONITORING REPORT ‐ 1 REPORT EAST SIANG – SPA (2008‐09)

(iv) Improvement of various roads and bridges under Ruksin Sub­Division Cost of project: Rs. 90 lakh Details of project: Repair works on Mirem‐Mikong‐Jonai (MMJ) and Sika‐Tode‐Sika‐Bamin (STSB) roads and flood protection works on bridges at Peneng Korong & Sille Korong rivers on MMJ road Observations: (a) The repair works on roads are satisfactory. However, the protection works particularly on Sille Korong has been done on an adhoc basis and unscientifically – no HFL & other hydrological data are available. The MMJ and STSB roads are very important roads which provide connectivity between different villages. The MMJ road also provides interstate connectivity with Assam at Jonai and is the only road connecting the new Industrial Area at Niglok. The two bailey bridges over Peneng Korong and Sille Korong need to be replaced by RCC bridges and the entire length of both the MMJ and STSB roads need widening, improvement and repairs; (b) Work was executed through Works Orders and a total of 31 contractors were engaged for the project. Important works like this should be executed through tendering process.

(v) Improvement & extension of Mebo Township Road Cost of project: Rs. 85 lakh Details of project: Repair works on different roads in Mebo Town Observations: (a) The original estimate was for repair of roads in patches with WBM I, II & III & carpeting, embankment & boulder crated wall. But the works executed include RCC culverts, CC drains & wing walls by excluding WBM‐II & reduction in other works like embankment, WBM‐III & blacktopping. Additional works executed were construction of 2 nos. of RCC box culvert of 2m span and 3 nos. of RCC box culvert of 3m span, CC drain of 210m length and 2 nos. of wing walls within the overall budget; (b) Approvals for such deviations from the original estimates/sanction of the actual works executed on ground could not be provided by the Dept. to the Third Party Monitors; (c) There is a need for proper planning in preparation of estimates and scrutiny before execution.

(vi) Building Infrastructure schemes for Education & Health Departments under Nari­Koyu Sub­Division Cost of project: Details of project: Construction of school hostels, teacher & medical Rs. 400 lakh quarters, development of football ground, extension of PHC building Observations: (a) Construction of single storied girl’s hostel for 100 boarders at Telam H.S. School has been changed to double storey; (b) Construction of SP Type‐II (double unit) 5 nos. quarters for teachers of Koyu Secondary School has been changed to 4 double units and 2 single units; (c) Construction of SP Type‐III (2 nos.) quarters for Medical officers of Telam PHC – 1 no. shifted to Nari and the one at Telam has been built inside the Telam H.S. School campus; (d) Construction of SP Type II (double unit) 2 nos. quarters for Medical Staff of Telam PHC – 1 no. double unit converted into two single units with one unit shifted to Nari; (c) No work has been done on the football ground; (d) No approvals for design & locational changes provided to the Third Party Monitors.

9 st CONSOLIDATED MONITORING REPORT ‐ 1 REPORT EAST SIANG – SPA (2008‐09)

(vii) Improvement & infrastructure development in Sports at Mebo Town Cost of project: Rs. 200 lakh Details of project: Construction of Sports Auditorium & Playground with VIP Gallery Observations: (a) Sports Auditorium has been completed satisfactorily; (b) Development of Playground: Totally unsatisfactory work. An amount of Rs. 41.36 lakh has been reportedly spent on leveling the playground. However, the playground still needs to be properly leveled and brought to playing conditions. On the date of the Third Party Monitoring visit i.e. February 12, 2010, it was seen that the playground was filled with boulders and stones with a visible slope and unfit for any sporting activity. The playground will have to be redeveloped; (c) Work on VIP Gallery was ongoing during the visit; (d) This project is being executed by the Block Development Officer, Mebo who has only one junior technical person who is supervising the works. Large projects of this nature should ideally be executed by Technical executing depts. like PWD etc.

(viii) Improvement & infrastructure development in Education & Health at Mebo Town Cost of project: Rs. 115 lakh Details of project: Construction works at CHC, Mebo, Motum ME School, Mebo HS School & Sigar Primary School Observations: (a) The proposal of RCC wall fencing for the hostels at Mebo HS School has been very poorly conceptualized and formulated. The Boys Hostel is in a dilapidated condition while the RCC wall fencing for the same has been built; (b) No work has been done on the development of football ground at Mebo HS School; (c) This project is being executed by the Block Development Officer, Mebo who has only one junior technical person who is supervising the works. Large projects of this nature should ideally be executed by Technical executing depts. like PWD etc.

(ix) Improvement of existing distribution network of water supply at Pasighat Market area within Pasighat Township Cost of project: Rs. 50 lakh Details of project: Replacement and relaying existing water pipeline, drilling of bore well and erection of overhead water tank Observations: (a) The project has been executed satisfactorily; (b) The scheme has been found to be very beneficial for the people and business concerns in Pasighat Market area; (c) Noteworthy observation is that user charges are being collected. The water rate being collected is – Household Rs 100/‐ per month and Commercial per point Rs 50/‐ per month; (d) The test report of water quality was within permissible limits.

10 st CONSOLIDATED MONITORING REPORT ‐ 1 REPORT EAST SIANG – SPA (2008‐09)

4. INTRODUCTION

(a) Special Plan Assistance (SPA) projects approved during Annual Plan 2008­09 for the state of Arunachal Pradesh

During the Annual Plan 2008‐09 for the State of Arunachal Pradesh, the Planning Commission approved Rs. 50490.00 lakh as grant under SPA for implementation of 334 nos. of State specific projects. The Ministry of Finance, Govt. of India conveyed sanction and payment of grant component of Rs. 50490.00 lakh. In order to complete all the approved projects, the Govt. of Arunachal Pradesh provided the required loan component of Rs. 5610.00 lakh. The required fund was released by the Ministry towards the end of the financial year 2008‐09. To avoid haphazard and slapdash utilization of resources, Govt. of Arunachal Pradesh requested the Planning Commission to extend the time frame beyond March 31, 2009 for implementation of projects up to September 30, 2009. Accordingly, all concerned Departments were allowed to implement the SPA (2008‐09) projects during 2009‐10 within the stipulated deadline. To ensure transparency and judicious utilization of resources, the Govt. of Arunachal Pradesh, in a path breaking measure, had decided to engage Third Party Monitors for independent monitoring of the SPA (2008‐09) projects. It was also decided that monitoring will be undertaken for projects whose project costs are Rs. 50.00 lakh and above. Thus a total of 257 nos. of SPA (2008‐09) projects were to be monitored by NABCONS and NEDFi.

(b) Independent Third Party Monitoring of SPA (2008­09) projects by NEDFi

NEDFi has been assigned, on professional basis, the work of independent Third Party Monitoring of 16 (sixteen) nos. of infrastructure projects (roads, bridges, minor irrigation, education, health etc.) in the three districts of East Siang (9 nos.), Dibang Valley (2 nos.) and Lower Dibang Valley (5 nos.) in the State of Arunachal Pradesh, underSPA (2008‐09).

11 st CONSOLIDATED MONITORING REPORT ‐ 1 REPORT EAST SIANG – SPA (2008‐09)

5. METHODOLOGY & SAMPLING

(a) Methodology Detailed information regarding the projects to be monitored was collected from the Executing Departments through an approved Government Format along with Detailed Project Reports/Concept Papers. Desk study was done by an Expert Team formed especially for the purpose. Field visits were taken up after coordination with the Planning Department, District Planning Officers, Chief Engineers/Executive Engineers/Assistant Engineers of the implementing Departments. During the field visits detailed physical survey of the projects were conducted. On‐field discussions with the executing engineers & contractors were held and wherever recommendations, corrective measures required were provided by the Expert Team. Scrutiny of project costs and expenses, interaction wherever possible with the beneficiaries, Village Heads, meetings with the Deputy Commissioners and Heads of Departments were done and feedback provided.

(b) Sampling of cluster of projects

100% projects (all 16 nos.) have been taken up for independent Third Party Monitoring by NEDFi. However, some of the projects have a number of sub‐projects. Sampling of sub‐projects was done after carefully giving proportionate representation to all the beneficiary villages, size of financial outlays as also to different types/categories of the projects. In cases of incomplete projects with cluster of sub‐projects, subsequent monitoring visits will also cover sub‐projects not visited earlier. The projects will be monitored till they have been physically completed. Equipped with the background information in respect of the selected projects provided by the State Government, an expert team of NEDFi was deployed in the field to undertake the physical monitoring studies of the identified projects with the highest level of objectivity, data integrity and independence. This methodology will be uniformly followed for all monitoring visits subject, however, to further improvement from time to time based on the felt needs and feedback while keeping intact in sharp focus the core idea of making the monitoring exercise absolutely objective and corrective in nature.

12 st CONSOLIDATED MONITORING REPORT ‐ 1 REPORT EAST SIANG – SPA (2008‐09)

6. RECOMMENDATIONS

6.1 Design changes and relocation of projects to be done only after proper approvals have been obtained from the concerned authorities The Executing Departments need to strictly adhere to this requirement. Please refer 7(vi) at page 21.

6.2 Poor quality of works and need for re­execution The quality of work at Playground in Mebo Town has been very poor. An amount of Rs. 41.36 lakh has been reportedly spent. However, the playground remains unfit for any sporting activity. This playground will have to be redeveloped. Please refer 7(vii) at page 22.

6.3 Variations in actual execution from sanctions Executing Departments should ensure that there are minimum variations during execution of projects on ground from original sanctions. While important works outside of original sanctions have been executed on ground, these can be easily taken care of by improved planning and detailed studies during preparation of estimates and DPRs/Concept Papers. Please refer 7(v) at page 20.

6.4 Improvement in project conceptualization/formulation Project conceptualization/formulation needs to be improved considerably. Please refer 7(viii) at page 23.

6.5 Tendering process in place of Work Order system in awarding works A policy decision may be considered by the State Government to make tendering process mandatory in award of work under SPA along the lines of centrally sponsored schemes like PMGSY. Well‐established procedure for tendering, through competitive bidding, should be followed for all projects to ensure quality works and timely completion. Please refer to page 6. 6.6 Projects executed by non­technical Departments Large civil construction projects should ideally be executed by Technical Executing Departments like PWD etc. Please refer 7(vii) & (viii) at pages 22 & 23.

13 st CONSOLIDATED MONITORING REPORT ‐ 1 REPORT EAST SIANG – SPA (2008‐09)

6.7 Appointment of Third Party Monitors along with sanction of projects

The State Govt. may consider appointing third party monitors at the time of sanction of projects. This will enable the monitors to visit the projects prior to or at the start of works enabling the monitoring to be more objective and concurrent in nature. In this instance, many of the projects were complete before the third party monitors visit.

6.8 Quality Testing and Quality Control Measures The State Govt. may consider arrangements for Quality Testing facilities close to the sites/District HQs. The Executing Depts. may introduce Quality Control Register to keep record of Test Reports of materials used as also Site Order Book for recording observations made by JE/AE/Executive Engineer during their visits. Please refer 7(vi) at pages 21 & 22.

6.9 Detailed studies prior to executing projects The Departments should undertake detailed studies/scientific studies and where required take External Experts for preparing Detailed Project Reports prior to taking up projects for execution. Please refer 7(i) & 7(ii) at pages 15 to 18.

14 st CONSOLIDATED MONITORING REPORT ‐ 1 REPORT EAST SIANG – SPA (2008‐09)

7. PROJECT SPECIFIC OBSERVATIONS

(i) Construction of Cluster of Minor Irrigation projects under Boleng Sub­Division

The project is for construction of 15 (fifteen nos.) of Minor Irrigation Projects under Boleng Sub‐Division, namely: Sl. No. Name of Sub­project 1 C/o MIP at Sine & Boleng village 2 C/o MIP at Pangin & Koreng area at Pangin village 3 C/o MIP at Lokpeng Tarak area at Yeksi village 4 C/o MIP at Sissen Komsing, Pangi, Jorsing at Sissen village 5 C/o MIP at Resing area at Yemsing village 6 C/o MIP at Kebang Babuk, Rottung & Kallak area at Kebang village 7 C/o MIP at Pareng, Supsing & Yingku village 8 C/o MIP at Sitang village 9 C/o MIP at Yibuk, Messing & Lessing village 10 C/o MIP at Dosing Rengo & Lelling village 11 C/o MIP at Begging & Mopit village 12 C/o MIP at Pangkang village 13 C/o MIP at Parong village 14 C/o MIP at Riew village 15 C/o MIP at Riga village

The people of the project areas are all Scheduled Tribes belonging to the Adi community and almost 90% of the population are farmers. To wean away the people from their traditional practices of shifting cultivation (Jhum), introduction of Terrace Cultivation with irrigation facilities is an important intervention of the state. The command area of the project is 255 ha. and 143 families will be benefited. The clusters of Minor Irrigation Projects (MIPs) are spread over a large area at high altitudes/hill tops with difficult accessibility. The third party monitoring team could visit only one project i.e. Construction of MIP at Sine & Boleng village. The source is perennial having head works and one distribution channel. It is reported that the lean discharge ranges from 0.043 to 0.135 cumecs and the command area is mostly terrace. No reports were made available regarding water availability during different seasons, crops raised (mono/double cropping), survey containing alignment and levels of canals, position of outlets in the command area etc. These reports should be prepared in future prior to taking up such important irrigation projects.

15 st CONSOLIDATED MONITORING REPORT ‐ 1 REPORT EAST SIANG – SPA (2008‐09)

Since all the 15 sub‐projects have been reported to be completed and only one could be visited, it would be ideal if the Third Party Monitors are appointed at the time when the project works start so that monitoring works are of concurrent nature. This would ensure better monitoring, quality of work and judicious utilization of funds. It is also reported that around 154 contractors were engaged for this project through work order basis. Multiplicity of contractors would only lead to poor quality and delay of works.

Likely Benefits of the project

Some of the major benefits likely to accrue out of this project are: (i) Irrigation facilities for command area of 255 ha. benefiting 22 villages with about 143 families; (ii) Higher productivity through double cropping; (iii) Weaning away farmers from Jhum cultivation; (iv) Alleviation of socio‐economic status of farmers.

(ii) Flood control work on Sibo Korong, Maye, Rottong, Poklek & Besong rivers to protect village area & agricultural land area at Boying, Yagrung, Sibut & Takilalung village

Sibo Korong at Boying village, Maye & Rottong Korong at Yagrung village, Poklek Korong at Sibut village and Besong Korong at Takilalung village are all hill rivers at boulder stages and are flashy rivers. The catchment areas of the rivers lie in the nearby hilly areas. The area is subject to very heavy rainfall during the monsoon period from June to September. This results in the catchments‐basin swelling of the rivers that causes heavy soil erosion and out flanking over its banks. This annual phenomenon threatens the agricultural land area and villages through which these rivers pass. On July 14, 2008, the rivers outflanked their banks and caused heavy erosion and damages with the rivers tending to migrate towards the eroded stretches. The scheme was reported to have been taken up on priority to prevent further damages to the agricultural land and villages of that area.

16 st CONSOLIDATED MONITORING REPORT ‐ 1 REPORT EAST SIANG – SPA (2008‐09)

While these schemes have been executed on an emergency basis, proper flood control measures need to be taken in future. Flood control refers to the specific process of providing and operating structures designed to eliminate or minimize the damaging effects of flood by retaining, constraining or diverting flood flows as per some economically based design limits. The schemes of flood control taken up here have no relevance to flood control measures. No proper channelisation/dredging have been done – only some boulders have been removed and in the process the bed has been depressed in the form of pond. So during the next rainy season these depressions will be filled up by boulders again. Wire crated boulder bunds to raise bank height and earthwork in embankment were done. As it appeared from visual inspection, the streams being flashy and in boulder stage are naturally aggrading type. In some cases no channel section of the streams were seen. In order to assess the quantity of works done, a report indicating levels of the channel section at intervals (10 to 15 mt), High Flood Level (HFL), Rainfall data, Long Section of the reach with 100 mt u/s and 100 mt d/s of the affected reach etc. should be prepared. For earth work in embankment, the embankment section required to stop spilling of bank should be prepared showing top width, bottom width, slope, HFL, Hydraulic gradient etc. Before starting such works, a report should be prepared containing: • Wet profile of the river system – whether flood plain is big, medium or small; • Water depth on flood plains; • Bottom slope of the river channel; • Roughness of flow plane; • Water discharge – bank spilling, insufficiency of drainage, high discharge; • Water level/flood level – to determine hydraulic gradient and embankment height; • Rainfall data of at least 10 years of the basin or nearby basin; • Duration of flooding in a certain area. Any improvement of river channel or flood embankment may be done after such a study. Removal of boulders from river bed can be done in collaboration with R&D Dept. under schemes like NREGA.

17 st CONSOLIDATED MONITORING REPORT ‐ 1 REPORT EAST SIANG – SPA (2008‐09)

It is important that a comprehensive report/master plan be prepared to take up such works for durable remedial measures. While these kinds of works are required for providing the public immediate relief, long term relief can only be provided after proper scientific studies and planning. Moreover, it is reported that around 350 contractors were engaged for this project through work order basis. Multiplicity of contractors would only lead to poor quality and delay of works.

Likely Benefits of the project

Some of the major benefits likely to accrue out of this project are: (i) Temporary relief for the flood affected agricultural land and villages.

(iii) Construction of rural link roads under Rural Works Sub­Division, Pangin The project is for construction of 14 nos. of rural link roads (RLR) under Pangin Sub‐division, namely: Sl. Name of sub­project No. 1. C/o RLR at Kallek village 2. C/o RLR at Radha Village 3. C/o RLR at Begging Village 4. C/o RLR at Sitang Village 5. C/o RLR at Pankang (Jorkong) Village 6. C/o RLR at Pankang (Kumku) Village 7. C/o RLR at Pangin Village 8. C/o RLR at Yemsing Village 9. C/o RLR at Riew Village 10. C/o RLR at Sub Centre at Parong Village 11. C/o RLR at Boleng 12. C/o RLR at Tarak Village 13. C/o RLR at Sissen Village 14. C/o RLR at Sanggam Bridge Point to Komsing Village Rural road connectivity particularly in hill areas is a key component for the socio‐ economic development of the area. About 14 link roads of lengths (5 km to 9 km) have been taken up mainly for earth work in formation cutting. However, some of the roads need further extensions to provide connectivity to more villages. These roads should ideally be brought to WBM standards (all weather).

18 st CONSOLIDATED MONITORING REPORT ‐ 1 REPORT EAST SIANG – SPA (2008‐09)

Of the 14 sub‐projects, the Third Party Monitoring team visited two projects viz. Construction of RLR at Kallek village and Construction of RLR at Radha village. It was noticed that the alignment at Kallek & Radha village has steep gradients which should be avoided and road geometrics should be within permissible limits. It is also reported that a total of 127 contractors were engaged for executing this project through work orders.

Likely Benefits of the project

Some of the major benefits likely to accrue out of this project are: (i) Reduction in distances to be traveled for the population of adjoining villages; (ii) Better access to education, healthcare and other public services; (iii) More assured supplies of food, medicines, life saving drugs etc.; (iv) Better access to markets for farmers.

(iv) Improvement of various roads and bridges under Ruksin Sub­Division

The work is mainly repair works for 1 Km of the 16.19 Km long Mirem‐Mikong‐ Jonai (MMJ) road, 2 Km of 10.28 km long Sika‐Tode‐Sika‐Bamin (STSB) road and flood protection work on bridges at Peneng Korong and Sille Korong rivers. The works are complete physically. The repair works on two stretches of road are satisfactory. However, the protection works particularly on Sille Korong has been done on an adhoc basis. The protection works have been done unscientifically – no HFL and other hydrological data are available. The MMJ and STSB roads are very important roads which provide connectivity between different villages. The MMJ road provides interstate connectivity with Assam at Jonai and is the only road connecting the new Industrial Area at Niglok. The two bailey bridges over Peneng Korong and Sille Korong need to be replaced by RCC bridges and the entire length of both the MMJ and STSB roads need widening improvement and repairs.

19 st CONSOLIDATED MONITORING REPORT ‐ 1 REPORT EAST SIANG – SPA (2008‐09)

Work was executed through Works Orders and a total of 31 contractors were engaged for the project. Works of this nature should be executed through the tendering process.

Likely Benefits of the project

Some of the major benefits likely to accrue out of this project are: (i) Protection for the two major bridges on MMJ road; (ii) Better ride quality.

(v) Improvement & extension of Mebo Township Road The original estimate was for repair of roads in patches with WBM I, II & III & carpeting, embankment of 1.59 Km & boulder crated wall. But the works executed include RCC culverts, CC drains & wing walls by excluding WBM‐II & reduction in other works like embankment, WBM‐III & blacktopping. The original estimates included WBM‐ II of length 3 km and amount of Rs. 17.18 lakh. This was not executed. WBM‐III execution was done for 2.30 km down from 3.0 km of original estimates and amount spent was Rs. 16.46 lakh down from Rs. 17.58 lakh. Earthwork in embankment was executed for only 0.30 km whereas the original estimates were made for 1.59 km. Additional works executed were construction of 2 nos. of RCC box culvert of 2m span and 3 nos. of RCC box culvert of 3m span, CC drain of 210m length and 2 nos. of wing walls. These works were executed within the overall budget of Rs. 85 lakh for the project. Approvals for such deviations from the original estimates/sanction of the actual works executed on ground could not be provided by the Department to the Third Party Monitors. There is a need for proper planning in preparation of estimates and scrutiny before execution. The execution of works was on Work Order basis and a total of 18 contractors were engaged in this project. There is an urgent need for introduction of tendering process in the awarding of such works. More frequent supervision is required during surfacing/carpeting and maintenance of proper super elevation of roads.

Likely Benefits of the project Some of the major benefits likely to accrue out of this project are: (i) Better ride quality; (ii) Improved drainage.

20 st CONSOLIDATED MONITORING REPORT ‐ 1 REPORT EAST SIANG – SPA (2008‐09)

(vi) Building Infrastructure schemes for Education & Health Departments under Nari­Koyu Sub­Division

The project of School Education Department is being executed by Water Resources Department and has the following sub‐projects: Sl. Sub­project Estimated cost No. (Rs. in lakh) 1. Construction of Single storied Girl’s Hostel for 100 119.38 boarders at Telam H.S. School at Telam 2 Development of football ground of Telam Higher 39.88 Secondary School at Telam 3 Construction of SP Type‐II (Double Unit) 5 nos. 47.53 quarters for Teachers of Koyu Secondary School at Koyu Circle Hq. 4 Construction of Single storied Girl’s Hostel for 100 119.38 boarders at Seren Middle School at Seren 5 Extension of PHC Building for 50 patients with 41.83 Kitchen and Dinning at Telam 6 Construction of SP Type‐III (2 Nos.) quarters for 10.99 Medical Officers of Telam PHC at Telam 7 Construction of SP Type‐II (Double Unit) 2 nos. 19.01 quarters for Medical Staff of Telam PHC at Telam Additional contingencies @ 0.5% 2.00 TOTAL 400.00

The construction of 5 nos. of SP Type‐II (double unit) at Sl. No. 3 above has been changed to 4 double units and 2 single units. One double unit has been completed, while about 70% has been achieved on another. During the Third Party Monitoring team visit on February 9, 2010; work had just started on one double unit and two single units. Work on one more double unit is yet to start. The reason attributed for the change in design and slow progress is “non‐availability of land” – however, this issue was not referred to the Deputy Commissioner or the School Education Department for redressal. One out of 2 Units of SPT‐III quarters for Medical Officer’s of Telam PHC at Sl. No. 6 above has been completed & the other is stated to be shifted to Nari. Out of 2 Units of SPT‐II (Double Unit) quarters for Medical Staff of Telam PHC at Sl. No. 7 above, one has been completed and design change has been proposed to convert the remaining double unit to two single units – one at Telam and the other shifted to Nari (work on both yet to

21 st CONSOLIDATED MONITORING REPORT ‐ 1 REPORT EAST SIANG – SPA (2008‐09)

start). No work on the football ground of the Telam H.S. School has been done till the date of visit. No authorizations/approvals were produced regarding design changes and shifting of quarters for Medical Staff from Telam to Nari. Such major design changes and changes to the project should have proper approvals and authorizations. No quality control measures and quality testing is being done. A total of 68 contractors through work orders have been engaged to execute this project. Tendering process should be introduced to ensure quality and timely completion of such important projects.

Likely Benefits of the project

Some of the major benefits likely to accrue out of this project are: (i) Better education and health facilities.

(vii) Improvement & infrastructure development in Sports at Mebo Town

The project was for construction of Sports Auditorium and Play ground with VIP gallery at a cost of Rs. 200 lakh. The Sports Auditorium has been completed and the work is satisfactory. An amount of Rs. 41.36 lakh has been reportedly spent on leveling the playground. However, the playground still needs to be properly leveled and brought to playing conditions. On the date of the Third Party Monitoring visit i.e. February 12, 2010, it was seen that the playground was full with boulders and stones with a visible slope and totally unfit for any sporting activity. The playground will have to be redeveloped.

Likely Benefits of the project

Some of the major benefits likely to accrue out of this project are: (i) Development of sports; (ii) Better quality of life for the youth.

22 st CONSOLIDATED MONITORING REPORT ‐ 1 REPORT EAST SIANG – SPA (2008‐09)

(viii) Improvement & infrastructure development in Education & Health at Mebo Town The project has different works at CHC, Mebo; ME School, Motum; HS School, Mebo and Primary School, Sigar. While all works have been completed, only the development of football ground at Mebo H.S. School is remaining. Project conceptualization/formulation has been very poor in the works taken up at Mebo Higher Secondary School. The hostels are in a dilapidated condition while the boundary walls have been repaired. The hostels need urgent repairs. Moreover, Technical Departments like PWD should be entrusted with such civil works instead of the Block Development Officer who has only one technical staff. Likely Benefits of the project Some of the major benefits likely to accrue out of this project are: (i) Better education and health facilities.

(ix) Improvement of existing distribution network of water supply at Pasighat Market area within Pasighat Township The project was for replacing and relaying existing water pipeline, drilling of bore well and erection of overhead tank for water supply at Pasighat Market area. The project was executed satisfactorily. Likely Benefits of the project Some of the major benefits likely to accrue out of this project are: (i) Improved water supply – to facilitate more coverage.

23 st CONSOLIDATED MONITORING REPORT ‐ 1 REPORT EAST SIANG – SPA (2008‐09)

8. SUBMISSION OF REPORTS

10 hard copies – 3 in colour and 7 in black and white – of the Comprehensive Monitoring Reports in respect of each of the projects visited in the District of Dibang Valley are submitted herewith for kind perusal and record of the Government of Arunachal Pradesh.

24 st CONSOLIDATED MONITORING REPORT ‐ 1 REPORT EAST SIANG – SPA (2008‐09)

9. DISCLAIMER

THIS REPORT/DOCUMENT HAS BEEN PREPARED BY NORTH EASTERN DEVELOPMENT FINANCE CORPORATION LTD. (NEDFi) ON BEHALF OF THE GOVERNMENT OF ARUNACHAL PRADESH BASED ON THE INFORMATION AND DATA PROVIDED BY THEM AS ALSO THE OBSERVATIONS RECORDED IN THE COURSE OF THE FIELD VISITS.

THE VIEWS EXPRESSED IN THIS REPORT/DOCUMENT ARE ONLY ADVISORY IN NATURE AND THEY DO NOT REPRESENT OR REFLECT, IN ANY WAY, THE POLICY OR VIEWS OF NEDFi.

NEDFi ACCEPTS NO FINANCIAL LIABILITY OR RESPONSIBLITY FOR THE ACCURACY, COMPLETENESS OR USEFULNESS OF ANY INFORMATION, PRODUCT OR PROCESS DISCLOSED IN THIS REPORT/DOCUMENT TO ANYONE USING THIS REPORT/DOCUMENT OR ACTIONS IN ANY MANNER ON ANY VIEW OR OBSERVATIONS EXPRESSED HEREIN.

25 st CONSOLIDATED MONITORING REPORT ‐ 1 REPORT EAST SIANG – SPA (2008‐09)

MMOONNIITTOORRIINNGG RREEPPOORRTTSS

26 Monitoring Report for the period ending December, 2009 SUMMARY SHEET PROJECTS UNDER SPECIAL PLAN ASSISTANCE (Normal) for ANNUAL PLAN 2008­09 MONITORING REPORT FOR THE PERIOD ENDING DECEMBER, 2009 Project – Minor Irrigation / District – East Siang Name of the Project: Construction of cluster of Minor Name of Scheme: SPA (Normal) Annual Plan 2008­09 Irrigation projects under Boleng Sub­ Division. 1. Project Details > 3. Social Benefits from the project > Name of the District: East Siang No. of villages to be benefited: 22 nos. (Cultivable command area–255 ha.) Executing Department: Water Resources Department (WRD) Total combined population to be benefited 143 families Executing Circle: Water Resources Circle, Itanagar Names of the benefiting villages: Pangin, Yeksi, Sissen, Yemsing, Kebang, Pareng, Supsing & Yingku, Sitang, Sine & Boleng, Yibuk, Messing & Lessing, Dosing Rengo & Lelling, Begging & Mopit, Pangkang, Parong, Riew and Riga. Executing Division: Water Resources Division, Pasighat 4. Project Status as observed during Field Visit > Executing Sub Division: Water Resources Sub Division, Pasighat Date of the Field Visit February 10, 2010 2. Project Particulars > Financial Achievement as on December, 2009 (Rs in Lakh) 250.00 Date of Sanction: March 13, 2009 % of Financial Progress 100% (Annexure­I) Cost of the Project (Rs in Lakh): 250.00 Physical Progress As per Annexure­II (15 schemes) Means of Finance :(Rs in Lakh): Field Observations As per Annexure­III Central Share (90%): 225.00 5. GPS Readings/LatLong: As per Annexure­IV State Share – Loan (10%): 25.00 6. Current Project Status: Completed Date of Commencement of work: March 16, 2009 7. Number of attached Visuals/Photographs: 28 Date of Completion of work: June 18, 2009 8. Special Comments/Observations/Suggestions/recommendations, if any: ­Under this project, there are fifteen schemes spread over different far flung locations at high Date of submission of utilization certificate: June 25, 2009 altitude. Tendering system should be introduced for execution of such works instead of the present system of awarding works through work orders.

NEDFi, Itanagar C/o cluster of Minor Irrigation Projects under Boleng Sub‐Division, SPA (2008‐09) 27 Monitoring Report for the period ending December, 2009 Annexure – I CONSOLIDATED FINANCIAL PROGRESS

Name of Project: Construction of cluster of Minor Irrigation projects under Boleng Sub­ Division. Job Scheme Number: Sr. No. Items Amount (Rs. in lakh)

1 Cost of Project 250.00

2 Means of Finance: (a) Central Govt. (90%) 225.00 (b) State Govt. (10%) 25.00 3 Financial Achievement as on December, 2009 250.00

4 % of progress (Item 3 / Item 2x100) 100 %

Comments on Progress: The project is complete.

NEDFi, Itanagar C/o cluster of Minor Irrigation Projects under Boleng Sub‐Division, SPA (2008‐09) 28 Monitoring Report for the period ending December, 2009 Annexure – II PHYSICAL ­ FINANCIAL – CUMULATIVE Name of Project: Construction of cluster of Minor Irrigation projects under Boleng Sub­ Division. (Rupees in Lakh) Sr. Particulars of Major Items of Work Unit Details of Sanction Work planned during Work carried out up Work planned No. the period up to to the end of during the period December, 2009 December, 2009 ending March, 2010 (Project is complete) Quantity Amount Quantity Amount Quantity Amount Quantity Amount (1) (2) (3) (4) (5) (6) (7) (8) (9) (10) (11) 1 C/o MIP at Sine & Boleng village a Construction of CC channel Mtr. 286 15.00 286 15.00 286 15.00 2 C/o MIP at Pangin & Koreng area at Pangin village a Jungle clearance Sq.m 24,024 0.26 24,024 0.26 24,024 0.26 b C/o of earthen channel cum 18,113 11.74 18,113 11.74 18,113 11.74 3 C/o MIP at Lokpeng Tarak area at Yeksi village. a Jungle clearance Sq.m 17,940 0.19 17,940 0.19 17,940 0.19 b C/o of earthen channel cum 18,765.40 14.81 18,765.40 14.81 18,765.40 14.81 4 C/o MIP at Sissen Komsing, Pangi, Jorsing at Sissen village. a C/O Earthen Channel Cum 8,613 7.87 8,613 7.87 8,613 7.87 b C/O C.C. Channel Mtr 200 15.88 200 15.88 200 15.88 5 C/o MIP at Resing area at Yemsing village a Jungle clearance Sq.m 80,104 0.87 80,104 0.87 80,104 0.87 b C/o of earthen channel Cum 34,801 29.13 34,801 29.13 34,801 29.13 6 C/o MIP at Kebang Babuk, Rottung & Kallak area at Kebang village. a Jungle clearance Sq.m 27,541.80 0.30 27,541.80 0.30 27,541.80 0.30 b C/o of earthen channel Cum 18,758.37 14.70 18,758.37 14.70 18,758.37 14.70 7 C/o MIP at Pareng, Supsing & Yingku

NEDFi, Itanagar C/o cluster of Minor Irrigation Projects under Boleng Sub‐Division, SPA (2008‐09) 29 Monitoring Report for the period ending December, 2009 village. a Jungle clearance Sq.m 11,625 0.12 11,625 0.12 11,625 0.12 b C/o of earthen channel Cum 14,576.40 14.88 14,576.40 14.88 14,576.40 14.88 8 C/o MIP at Sitang village a Jungle clearance Sq.m 13,635 0.15 13,635 0.15 13,635 0.15 b C/o of earthen channel Cum 8,617.12 6.85 8,617.12 6.85 8,617.12 6.85 9 C/o MIP at Yibuk, Messing & Lessing village a Jungle clearance Sq.m 7,650 0.08 7,650 0.08 7,650 0.08 b C/o of earthen channel Cum 8,912.62 9.92 8,912.62 9.92 8,912.62 9.92 10 C/o MIP at Dosing Rengo & Lelling village a Jungle clearance Sq.m 6,740 0.07 6,740 0.07 6,740 0.07 b C/o of earthen channel Cum 10,757.87 10.93 10,757.87 10.93 10,757.87 10.93 11 C/o MIP at Begging & Mopit village a Jungle clearance Sq.m 11,625 0.12 11,625 0.12 11,625 0.12 b C/o of earthen channel Cum 14,576.40 14.88 14,576.40 14.88 14,576.40 14.88 12 C/o MIP at Pangkang village a Jungle clearance Sq.m 17,940 0.19 17,940 0.19 17,940 0.19 b C/o of earthen channel Cum 18,765.40 14.81 18,765.40 14.81 18,765.40 14.81 13 C/o MIP at Parong village a Jungle clearance Sq.m 9,255 0.10 9,255 0.10 9,255 0.10 b C/o of earthen channel Cum 19,017.08 14.90 19,017.08 14.90 19,017.08 14.90 14 C/o MIP at Riew village a Jungle clearance Sq.m 34,825 0.37 34,825 0.37 34,825 0.37 b C/o of earthen channel Cum 24,619.69 19.63 24,619.69 19.63 24,619.69 19.63 15 C/o MIP at Riga village a Jungle clearance Sq.m 32,520 0.36 32,520 0.36 32,520 0.36 b C/o of earthen channel Cum 37,160.29 29.64 37,160.29 29.64 37,160.29 29.64 16 Add contingencies @ 0.5% 1.25 1.25 1.25 TOTAL > 250.00 250.00 250.00

NEDFi, Itanagar C/o cluster of Minor Irrigation Projects under Boleng Sub‐Division, SPA (2008‐09) 30 Monitoring Report for the period ending December, 2009 Annexure ­ III FIELD VISIT OBSERVATIONS Name of Project: Construction of cluster of Minor Irrigation projects under Boleng Sub­ Division. Type/Category of the Project: Minor Irrigation

Sr. No. Particulars Observations / Comments 1 Comments on physical progress as observed on the date of the Under this project, there are 15 nos. of sub projects of Minor visit (comments may be made here on such aspects as overall irrigation schemes under Boleng Sub Division in East Siang Dist. progress vis‐à‐vis the plan, technical supervision by the The third party monitoring team visited one project viz. C/o MIP at Departmental Engineers, arrangement for machinery, etc.) Sine and Boleng village. 2 Comments on other quality control measures such as No Q.C. Register was maintained. arrangement for quality testing, maintenance of Material Quality Control Register at the site, etc. 3 Special Observations / Comments, if any, with regard to the The sources have stated that the source is perennial, cropping Project’s background, its physical progress, quality, operational pattern – double, irrigation coverage 45 Ha, discharge 0.135 cum. issues, etc. not covered above 4 Likely benefits of the Project upon completion (number & It is reported that a total of 22 villages with 143 families will benefit names of the benefiting villages, estimated size of the benefited from this project. population, change in economic status or quality of life, etc. 5 Difficulties, if any, being experienced in completing the Project No difficulties. 6 Suggestion/s for Improvement (for speeding up Detailed studies covering water availability, H/W distribution implementation, addressing the difficulties, if any, maximizing system, cropping pattern, irrigation coverage should be undertaken the project benefits, etc.) before taking up such projects.

NEDFi, Itanagar C/o cluster of Minor Irrigation Projects under Boleng Sub‐Division, SPA (2008‐09) 31 Monitoring Report for the period ending December, 2009 Annexure ­ IV GPS READINGS/LATLONG – GPS SITE MAPS

MIP at Sine and Boleng village Latitude ‐ N 280 19’ 01.5” Longitude ‐ E 940 56’ 53.1” Elevation 492 m

NEDFi, Itanagar C/o cluster of Minor Irrigation Projects under Boleng Sub‐Division, SPA (2008‐09) 32 Monitoring Report for the period ending December, 2009 PICTORIAL / VISUAL VIGNETTES OF THE PROJECT

NEDFi, Itanagar C/o cluster of Minor Irrigation Projects under Boleng Sub‐Division, SPA (2008‐09) 33 Monitoring Report for the period ending December, 2009 PICTORIAL / VISUAL VIGNETTES OF THE PROJECT

NEDFi, Itanagar C/o cluster of Minor Irrigation Projects under Boleng Sub‐Division, SPA (2008‐09) 34 Monitoring Report for the period ending December, 2009 PICTORIAL / VISUAL VIGNETTES OF THE PROJECT

NEDFi, Itanagar C/o cluster of Minor Irrigation Projects under Boleng Sub‐Division, SPA (2008‐09) 35 Monitoring Report for the period ending December, 2009 PICTORIAL / VISUAL VIGNETTES OF THE PROJECT

NEDFi, Itanagar C/o cluster of Minor Irrigation Projects under Boleng Sub‐Division, SPA (2008‐09) 36 Monitoring Report for the period ending December, 2009 PICTORIAL / VISUAL VIGNETTES OF THE PROJECT

NEDFi, Itanagar C/o cluster of Minor Irrigation Projects under Boleng Sub‐Division, SPA (2008‐09) 37 Monitoring Report for the period ending December, 2009 SUMMARY SHEET PROJECTS UNDER SPECIAL PLAN ASSISTANCE (Normal) for ANNUAL PLAN 2008­09 MONITORING REPORT FOR THE PERIOD ENDING DECEMBER, 2009 Project – Flood Control Works / District – East Siang Name of the Project: Flood control works on Sibo Korong, Maye, Name of Scheme: SPA (Normal) Annual Plan 2008­09 Rottong, Poklek & Besong rivers to protect village area and agriculture land at Boying, Yagrung, Sibut and Takilalung 3. Social Benefits from the project > villages. 1. Project Details > No. of villages to be benefited: 4 Villages Name of the District: East Siang Total combined population to be benefited 6200 Nos. Department Water Resources Department (WRD) Names of the benefiting villages: Boying, Sibut, Takilalung & Yagrung Executing Department: Water Resources Circle, Itanagar 4. Project Status as observed during Field Visit > Executing Division: Water Resources Division, Pasighat Date of the Field Visit February 12, 2010 Executing Sub Division: Water Resources Sub‐ Division, Pasighat Financial Achievement as on December, 2009 (Rupees in lakh) 250.00 2. Project Particulars > % of Financial Progress 100% (Annexure­I) Date of Sanction: March 25, 2009 Physical Progress As per Annexure­II Cost of the Project (Rs in Lakh): 250.00 (5 schemes) Field Observations As per Annexure­III Means of Finance :(Rs in Lakh): 5. GPS Readings/LatLong: As per Annexure­IV Central Share (90%): 225.00 6. Current Project Status: Complete State Share – Loan (10%): 25.00 7. Number of attached Visuals/Photographs: 16 Date of Commencement of work: March 28, 2009 8. Special Comments/Observations/Suggestions/recommendations, if any: ­The project is for taking up works on small stretches of five flashy hill streams at Date of Completion: June 12, 2009 boulder stage. The works include removing of boulders from river bed which has Date of submission of utilization certificate June 25, 2009 been termed as channelisation, boulder bund to raise bank height and earthwork in embankment. The rivers are flashy and in boulder stage and are naturally aggrading type – in some cases no channel section of the rivers were seen. Detailed studies should be taken up prior to taking up such works which appear to have been taken up on adhoc basis.

NEDFi, Itanagar Flood control works on Sibo Korong, Maye, Rottong, Poklek & Besong Rivers, SPA (2008‐09) 38 Monitoring Report for the period ending December, 2009

Annexure – I CONSOLIDATED FINANCIAL PROGRESS

Name of Project: Flood control works on Sibo Korong, Maye, Rottong, Poklek and Besong rivers to protect village area and agriculture land area at Boying, Yagrung, Sibut and Takilalung village.

Sr. No. Items Amount (Rs. in lakh) 1 Cost of Project 250.00

2 Means of Finance: (a) Central Govt. (90%) 225.00 (b) State Govt. (10%) 25.00 3 Financial Achievement as on December, 2009 250.00

4 % of progress (Item 3 / Item 2x100) 100%

Comments on Progress: The project has been completed.

NEDFi, Itanagar Flood control works on Sibo Korong, Maye, Rottong, Poklek & Besong Rivers, SPA (2008‐09) 39 Monitoring Report for the period ending December, 2009 Annexure – II PHYSICAL ­ FINANCIAL – CUMULATIVE Name of Project: Flood Control Works on Sibo Korong, Maye, Rottong, Poklek and Besong River to protect village area and agriculture land area at Boying, Yagrung Sibut, Takilalung village. (Rupees in lakh) Sr. Particulars of Major Items of Work Unit Details of Sanction Work planned Work carried out Work planned during No. during the period up up to the end of the period ending to December, 2009 March, 2010 December, 2009 (Project is complete)

Quantity Amount Quantity Amount Quantity Amount Quantity Amount (1) (2) (3) (4) (5) (6) (7) (8) (9) (10) (11) 1 Sibo Korong a Earthen embankment on Sibokorong mtr 400 69.70 ‐do‐ 69.70 400 69.70 b Dredging/ channelisation (75m) m3 25257 25.50 ‐do‐ 25.50 25257 25.50 c Wire crated boulder bund (150 m) near English m3 1483 24.10 ‐do‐ 24.10 1483 24.10 bridge. 2 Maye Korong a Dredging/channelisation m3 18061 18.24 18061 18.24 18061 18.24 b Wire crated boulder bund (145 m) m3 610 10.59 610 10.59 610 10.59 3 Poklek Korong a Dredging/channelisation at Poklek Korong (380m) m3 21265 21.48 21265 21.48 21265 21.48 b Wire crated boulder bund (185 m) m3 779 13.55 779 13.55 779 13.55 4 Besong Korong a Dredging/channelisation at Poklek Korong (400m) m3 22614 22.84 22614 22.84 22614 22.84 b Wire crated boulder bund (160 m) m3 674 11.70 674 11.70 674 11.70 5 Rottong Korong a Dredging/channelisation at Poklek Korong (490m) m3 23254 23.48 23254 23.48 23254 23.48 b Wire crated boulder bund (103 m) m3 434 7.57 434 7.57 434 7.57 6 Add contingencies @ 0.5% 1.25 1.25 1.25 TOTAL > 250.00 250.00 250.00

NEDFi, Itanagar Flood control works on Sibo Korong, Maye, Rottong, Poklek & Besong Rivers, SPA (2008‐09) 40 Monitoring Report for the period ending December, 2009

Annexure ­ III FIELD VISIT OBSERVATIONS

Name of Project: Flood Control Work on Sibo Korong, Maye, Rottong, Poklek & Besong River to protect village area and agriculture land area at Boying, Yagrung, Sibut & Tekilalung village Type/Category of the Project: Flood Control

Sr. No. Particulars Observations / Comments 1 Comments on physical progress as observed on the date of the The project is reported to be complete. visit (comments may be made here on such aspects as overall progress vis‐à‐vis the plan, technical supervision by the Departmental Engineers, arrangement for machinery, etc.) 2 Comments on other quality control measures such as No Q.C. Register was maintained. arrangement for quality testing, maintenance of Material Quality Control Register at the site, etc. 3 Special Observations / Comments, if any, with regard to the The project was to take up works on small stretches of five flashy Project’s background, its physical progress, quality, operational hill streams at boulder stage. The work envisaged removal of issues, etc. not covered above boulders which has been termed channelisation, wire crated boulder bund to raise bank height and earthwork in embankment. As it appeared from visual inspection, the streams being flashy and in boulder stage are naturally aggrading type. In some cases no channel section of the streams were seen. In some cases it was seen that some boulders have been removed and in the process the bed has been depressed in the form of pond. So during the next rainy

NEDFi, Itanagar Flood control works on Sibo Korong, Maye, Rottong, Poklek & Besong Rivers, SPA (2008‐09) 41 Monitoring Report for the period ending December, 2009 season these depressions will be filled up by boulders again. In order to assess the quantity of works done, a report indicating levels of the channel section at intervals (10 to 15 mt), High Flood Level (HFL), Rainfall data, Long Section of the reach with 100 mt u/s and 100 mt d/s of the affected reach etc. should be prepared. For earth work in embankment, the embankment section required to stop spilling of bank should be prepared showing top width, bottom width, slope, HFL, Hydraulic gradient etc. It is important that a comprehensive report/master plan be prepared to take up such works for durable remedial measures. While these kinds of works are required for providing the public immediate relief, long term relief can only be provided after proper scientific studies and planning. 4 Likely benefits of the Project upon completion (number & The project was to provide immediate flood control relief to a names of the benefiting villages, estimated size of the benefited population of about 6200 of 4 villages. population, change in economic status or quality of life, etc. 5 Difficulties, if any, being experienced in completing the Project No difficulties. 6 Suggestion/s for Improvement (for speeding up implementation, addressing the difficulties, if any, maximizing the project benefits, etc.)

NEDFi, Itanagar Flood control works on Sibo Korong, Maye, Rottong, Poklek & Besong Rivers, SPA (2008‐09) 42 Monitoring Report for the period ending December, 2009 Annexure ­ IV GPS READINGS/LATLONG – GPS SITE MAPS 1) Sibo ­ Korong Latitude ‐ N 280 3’ 17” Longitude ‐ E 950 17’ 6.4” Elevation ‐226 m

Near the culvert Latitude ‐ N 280 3’ 35.1” Longitude ‐ E 950 17’ 24.5”

2) Poklek – Korong Latitude ‐ N 270 59’ 50.2” Longitude ‐ E 950 17’ 8” Elevation 154 m above MSL

3) Maye – Korong Latitude ‐ N 280 0’ 35.3” Longitude ‐ E 950 14’ 3.8” Elevation 227 m above MSL

NEDFi, Itanagar Flood control works on Sibo Korong, Maye, Rottong, Poklek & Besong Rivers, SPA (2008‐09) 43 Monitoring Report for the period ending December, 2009 PICTORIAL / VISUAL VIGNETTES OF THE PROJECT

NEDFi, Itanagar Flood control works on Sibo Korong, Maye, Rottong, Poklek & Besong Rivers, SPA (2008‐09) 44 Monitoring Report for the period ending December, 2009 PICTORIAL / VISUAL VIGNETTES OF THE PROJECT

NEDFi, Itanagar Flood control works on Sibo Korong, Maye, Rottong, Poklek & Besong Rivers, SPA (2008‐09) 45 Monitoring Report for the period ending December, 2009 PICTORIAL / VISUAL VIGNETTES OF THE PROJECT

NEDFi, Itanagar Flood control works on Sibo Korong, Maye, Rottong, Poklek & Besong Rivers, SPA (2008‐09) 46 Monitoring Report for the period ending December, 2009 PICTORIAL / VISUAL VIGNETTES OF THE PROJECT

NEDFi, Itanagar Flood control works on Sibo Korong, Maye, Rottong, Poklek & Besong Rivers, SPA (2008‐09) 47 Monitoring Report for the period ending December, 2009 SUMMARY SHEET PROJECTS UNDER SPECIAL PLAN ASSISTANCE (Normal) for ANNUAL PLAN 2008­09 MONITORING REPORT FOR THE PERIOD ENDING DECEMBER, 2009 Project – Construction of Rural Link Roads under RWD ­ Pangin / District – East Siang Name of the Project: Construction of rural link roads under Name of Scheme: SPA (Normal) Annual Plan 2008­09 Rural Works Sub­Division, Pangin. 1. Project Details > 3. Social Benefits from the project > Name of the District: East Siang No. of villages to be benefited: 17 Villages Executing Department: Rural Works Department (RWD) Total combined population to be benefited 8,296 Nos. Executing Circle: Pasighat Circle RWD Names of the benefiting villages: Kallek & Rotung, Radha, Begging, Sitang, Pankang (Jorkong), Pangkang(Kumku), Pangin, Yemsing, Riew, Parong, Boleng, Tarak, Sissen, Komsing. Executing Division: Pasighat Division RWD 4. Project Status as observed during Field Visit > Executing Sub Division: Pangin Sub Division RWD Date of the Field Visit February 10, 2010 2. Project Particulars > Financial Achievement as on December, 2009 (Rs in lakh) 100.00 Date of Sanction: March 17, 2009 % of Financial Progress 100% (Annexure­I) Cost of the Project (Rs in Lakh): 100.00 Physical Progress As per Annexure­II Means of Finance :(Rs in Lakh): Field Observations As per Annexure­III Central Share (90%): 90.00 5.GPS Readings/LatLong: As per Annexure­IV State Share – Loan (10%): 10.00 6. Current Project Status: Completed Date of Commencement of work: March, 2009 7.Number of attached Visuals/Photographs: 4 Date of Completion: December, 2009 8. Special Comments/Observations/Suggestions/recommendations, if any: ­ The project was for earth work in formation cutting. Tendering system for award of works Likely Date of submission of Utilization January 23, 2010 should be introduced in place of the present system of awarding works through work Certificate order basis.

NEDFi, Itanagar C/o Rural Link Roads under Rural Works Sub‐Division – Pangin, SPA (2008‐09) 48 Monitoring Report for the period ending December, 2009 Annexure – I CONSOLIDATED FINANCIAL PROGRESS Name of Project: Construction of rural link roads under Rural Works Sub­ Division, Pangin

Sr. No. Items Amount (Rs. in lakh)

1 Cost of Project 100.00

2 Means of Finance: (a) Central Govt. (90%) 90.00 (b) State Govt. (10%) 10.00 3 Financial Achievement as on December, 2009 100.00

4 % of progress (Item 3 / Item 2x100) 100%

Comments on Progress: Formation cutting of hill slope has been done. Project is complete.

NEDFi, Itanagar C/o Rural Link Roads under Rural Works Sub‐Division – Pangin, SPA (2008‐09) 49 Monitoring Report for the period ending December, 2009 Annexure – II PHYSICAL ­ FINANCIAL – CUMULATIVE Name of Project: Construction of rural link roads under Rural Works Sub­ Division, Pangin

(Rupees in lakh) Sr. Particulars of Major Items of Unit Details of Sanction Work planned Work carried out up Work planned No. Work during the period to the end of up to during the period up to December, December, 2009 ending March, 2010 2009 (Not applicable as the project is complete) Quantity Amount Quantity Amount Quantity Amount Quantity Amount (1) (2) (3) (4) (5) (6) (7) (8) (9) (10) (11) 1 Radha village a E/w in formation cutting Km 0.54 9.90 0.54 9.90 0.54 9.90 2 Begging village a E/w in formation cutting Km 0.315 9.90 0.315 9.90 0.315 9.90 3 Sitang village a E/w in formation cutting Km 0.12 5.00 0.12 5.00 0.12 5.00 4 Pankang (Jorkong village) a E/w in formation cutting Km 0.27 5.00 0.27 5.00 0.27 5.00 5 Pankang (Kumku) village a E/w in formation cutting Km 0.15 5.00 0.15 5.00 0.15 5.00 6 Pangin village

NEDFi, Itanagar C/o Rural Link Roads under Rural Works Sub‐Division – Pangin, SPA (2008‐09) 50 Monitoring Report for the period ending December, 2009

a E/w in formation cutting Km 0.15 5.00 0.15 5.00 0.15 5.00

7 Yemsing village a E/w in formation cutting Km 0.45 14.80 0.45 14.80 0.45 14.80 8 Riew village a E/w in formation cutting Km 0.15 5.00 0.15 5.00 0.15 5.00 9 Parong village a E/w in formation cutting Km 0.295 10.00 0.295 10.00 0.295 10.00 10 Boleng village a E/w in formation cutting Km 0.20 5.00 0.20 5.00 0.20 5.00 11 Tarak village a E/w in formation cutting Km 0.24 5.00 0.24 5.00 0.24 5.00 12 Sissen village a E/w in formation cutting Km 0.24 5.00 0.24 5.00 0.24 5.00 13 Komsing village a E/w in formation cutting Km 0.23 5.00 0.23 5.00 0.23 5.00 14 Kallek village a E/w in formation cutting Km 0.54 9.90 0.54 9.90 0.54 9.90 15 Add contingencies @ 0.5% 0.50 0.50 0.50 TOTAL > 100.00 100.00 100.00

NEDFi, Itanagar C/o Rural Link Roads under Rural Works Sub‐Division – Pangin, SPA (2008‐09) 51 Monitoring Report for the period ending December, 2009 Annexure ­ III FIELD VISIT OBSERVATIONS Name of Project: Construction of rural link roads under Rural Works Sub­ Division, Pangin Type/Category of the Project: Roads

Sr. No. Particulars Observations / Comments 1 Comments on physical progress as observed on the date of the Out of fourteen (14) schemes; work on two schemes – PMGSY visit (comments may be made here on such aspects as overall (Kallek & Rottung of 3.5 Km) and from PP road to Radha village progress vis‐à‐vis the plan, technical supervision by the have been inspected. Departmental Engineers, arrangement for machinery, etc.) 2 Comments on other quality control measures such as Work relates to earth work in formation cutting of hill slope. arrangement for quality testing, maintenance of Material Quality Control Register at the site, etc. 3 Special Observations / Comments, if any, with regard to the At some places formation is not leveled. These link roads should be Project’s background, its physical progress, quality, operational completed. A total of 154 contractors were engaged for executing issues, etc. not covered above this project on work order basis. 4 Likely benefits of the Project upon completion (number & This project provides connectivity to 17 villages which will benefit names of the benefiting villages, estimated size of the benefited a population of about 8296. population, change in economic status or quality of life, etc. 5 Difficulties, if any, being experienced in completing the Project No difficulties. 6 Suggestion/s for Improvement (for speeding up Funds should be provided to complete these roads to make them all implementation, addressing the difficulties, if any, maximizing weather. Tendering process for award of works should be the project benefits, etc.) introduced instead of the work order system being followed at present.

NEDFi, Itanagar C/o Rural Link Roads under Rural Works Sub‐Division – Pangin, SPA (2008‐09) 52 Monitoring Report for the period ending December, 2009

Annexure ­ IV GPS READINGS/LATLONG – GPS SITE MAPS Readings were taken at 3 positions Kallek Village 1) Latitude ‐ N 280 8’ 18.8” Longitude ‐ E 950 8’ 57.6” Elevation 580 m above MSL 2) Latitude ‐ N 280 7’ 48.1” Longitude ‐ E 950 9’ 17.9” Elevation 590 m

Radha Village Latitude ‐ N 280 9’ 24.6” Longitude ‐ E 950 3’ 4” Elevation 246 m

NEDFi, Itanagar C/o Rural Link Roads under Rural Works Sub‐Division – Pangin, SPA (2008‐09) 53 Monitoring Report for the period ending December, 2009 PICTORIAL / VISUAL VIGNETTES OF THE PROJECT

NEDFi, Itanagar C/o Rural Link Roads under Rural Works Sub‐Division – Pangin, SPA (2008‐09) 54 Monitoring Report for the period ending December, 2009 SUMMARY SHEET PROJECTS UNDER SPECIAL PLAN ASSISTANCE (Normal) for ANNUAL PLAN 2008­09 MONITORING REPORT FOR THE PERIOD DECEMBER, 2009 Job/Scheme Number ­ 5054 R&B (SPA) / Project – Roads and Bridges / District – East Siang Name of the Project: Improvement of various roads and bridges Name of Scheme: SPA (Normal) Annual Plan 2008­09 under Ruksin Sub­Division 1. Project Details > 3. Social Benefits from the project > Name of the District: East Siang No. of villages to be benefited: 16 Villages. Project Job/Scheme Number: 5054 R&B (SPA) Total combined population to be benefited 10,000 Nos. Executing Department: Public Works Department (PWD) Names of the benefiting villages: Ruksin, Rayang, Ngorlung, Niglok, Mikong, Mangnang, Bilat, Mirem, Miglung, Remi, Ledum, Sille, Rani, Sika Tode, Sika Bamin, Oyan etc. Executing Circle: Boleng Circle, PWD 4. Project Status as observed during Field Visit > Executing Division: Pasighat Division, PWD Date of the Field Visit February 8, 2010 Executing Sub Division: Bilat Sub Division, PWD Financial Achievement as on December, 2009 (Rs in lakh) 90.00 2. Project Particulars > % of Financial Progress 100% as per(Annexure­I) Date of Sanction: March 3, 2009 Physical Progress As per Annexure­II Cost of the Project (Rs in Lakh): 90.00 Field Observations As per Annexure­III Means of Finance :(Rs in Lakh): 5. GPS Readings/LatLong: As per Annexure­IV Central Share (90%): 81.00 6. Current Project Status: Completed State Share – Loan (10%): 9.00 7. Number of attached Visuals/Photographs: 12 Date of Commencement of work: March 5, 2009 8. Comments/Observations: ­ 1 Km of the 16.19 Km long Mirem­Mikong­Jonai (MMJ) Date of Completion: April 27, 2009 road (Rs. 13.76 lakh) and 2 Km of 10.28 km long Sika­Tode­Sika­Bamin (STSB) road (Rs. 28.49 lakh) has been repaired and the rest amount has been spent on flood Date of submission of U.C. May 6, 2009 vide SE/BLG/WG­ protection work on bridges at Peneng Korong and Sille Korong rivers on MMJ road. 44/P/2009­10/08­09

NEDFi, Itanagar Job / Scheme Number: 5054 R & B (SPA) Ruksin Sub‐Division, SPA (2008‐09) 55 Monitoring Report for the period ending December, 2009 Annexure – I CONSOLIDATED FINANCIAL PROGRESS

Name of Project: Improvement of various roads and bridges under Ruksin sub­ division Job Scheme Number: 5054 R&B (SPA)

Sr. No. Items Amount (Rs. in lakh)

1 Cost of Project 90.00

2 Means of Finance: (a) Central Govt. (90%) 81.00 (b) State Govt. (10%) 9.00 3 Financial Achievement as on December, 2009 90.00

4 % of progress (Item 3 / Item 2x100) 100 %

Comments on Progress: The project is complete and the work executed is satisfactory.

NEDFi, Itanagar Job / Scheme Number: 5054 R & B (SPA) Ruksin Sub‐Division, SPA (2008‐09) 56 Monitoring Report for the period ending December, 2009 Annexure – II PHYSICAL ­ FINANCIAL – CUMULATIVE Name of Project: Improvement of various roads and bridges under Ruksin sub­ division Job Scheme Number: 5054 R&B (SPA) (Rupees in Lakh) Sl. Particulars of Unit Details of estimates and Work planned during the Work carried out up to the Work planned during the No. Major Items of sanction period up to end of up to period ending March, Work December, 2009 December, 2009 2010(Project complete) Quantity Amount Quantity Amount Quantity Amount Quantity Amount (2) (3) (4) (5) (6) (7) (8) (9) (10) (11) 1 SH: Protection work cum a)Boulder 14.80 a)Boulder 14.80 a)Boulder apron: 14.80 over SILLE KORONG apron: 979.13 apron: 979.13 979.13 on MMJ road b)E/work: b)E/work: b)E/work: 1008.10 1008.10 1008.10 2 SH: Protection work cum a)Boulder 30.35 a)Boulder 30.35 a)Boulder apron: 30.35 & approach filling apron: 726 apron: 726 726 over Peneng Korong b)Approach b)Approach b)Approach on MMJ road filling:1253.87 filling:1253.87 filling:1253.87 c)E/work: c)E/work: c)E/work: 1456 1456 1456 d)CC work:28.90 d)CC d)CC work:28.90 work:28.90 3 SH: Re‐WBM, pot km (3‐4 Km) 13.76 (3‐4 Km) =1.00 13.76 (3‐4 Km) =1.00 13.76 holes repair at =1.00 various location on MMJ road. 4 SH: Re‐WBM, pot km (7.835 – 9.935 28.49 (7.835 – 9.935 28.49 (7.835 – 9.935 28.49 holes. Repair at Km)=2.1 Km)=2.1 Km)=2.1 various location on Sika Tode‐ Sika Bamin road. 5. Add contingency 2.60 2.60 2.60 TOTAL > 90.00 90.00 90.00

NEDFi, Itanagar Job / Scheme Number: 5054 R & B (SPA) Ruksin Sub‐Division, SPA (2008‐09) 57 Monitoring Report for the period ending December, 2009

Annexure ­ III FIELD VISIT OBSERVATIONS Name of Project: Improvement of various roads and bridges under Ruksin sub­ division Job Scheme Number: 5054 R&B (SPA) Type/Category of the Project: Roads and Bridges Sl. Particulars Observations / Comments No. 1 Comments on physical progress as observed on the date of the visit The work is mainly repair works of 1 Km on MMJ road and 2 Km on (comments may be made here on such aspects as overall progress STSB road and flood protection and approach work of two bailey vis‐à‐vis the plan, technical supervision by the Departmental bridges on rivers Sille Korong and Peneng Korong. The works are Engineers, arrangement for machinery, etc.) complete physically. 2 Comments on other quality control measures such as arrangement No Quality Control register was maintained. for quality testing, maintenance of Material Quality Control Register at the site, etc. 3 Special Observations / Comments, if any, with regard to the The repair works on two stretches of road are satisfactory. Project’s background, its physical progress, quality, operational However, the protection works particularly on Sille Korong has issues, etc. not covered above been done on an adhoc basis. The protection works have been done unscientifically – no HFL and other hydrological data are available. 4 Likely benefits of the Project upon completion (number & names of The MMJ and STSB roads are very important roads which provide the benefiting villages, estimated size of the benefited population, connectivity between different villages. The MMJ road provides change in economic status or quality of life, etc. interstate connectivity with Assam at Jonai and is the only road connecting the new Industrial Area at Niglok. 5 Difficulties, if any, being experienced in completing the Project No difficulties faced while executing the work. 6 Suggestion/s for Improvement (for speeding up implementation, 1. Work was executed through Works Orders and a total of 31 addressing the difficulties, if any, maximizing the project benefits, contractors were engaged for the project. etc.) 2. Works should be executed through the tendering process. 3. The two bailey bridges over Peneng Korong and Sille Korong need to be replaced by RCC bridges and the entire length of both the MMJ and STSB roads need widening and repairs.

NEDFi, Itanagar Job / Scheme Number: 5054 R & B (SPA) Ruksin Sub‐Division, SPA (2008‐09) 58 Monitoring Report for the period ending December, 2009 Annexure ­ IV GPS READINGS/LATLONG – GPS SITE MAPS

1) 0 point MMJ Road

Latitude – N 270 57’ 21.8” Longitude – E 950 12’ 15.8”

2) Bailey bridge on Sille Korong

Latitude – N 270 54’ 23.4” Longitude – E 950 13’ 57.9”

3) Bailey bridge on Peneng Korong

Latitude – N 270 56’ 02.3” Longitude – E 950 13’ 51.4”

NEDFi, Itanagar Job / Scheme Number: 5054 R & B (SPA) Ruksin Sub‐Division, SPA (2008‐09) 59 Monitoring Report for the period ending December, 2009 PICTORIAL / VISUAL VIGNETTES OF THE PROJECT

NEDFi, Itanagar Job / Scheme Number: 5054 R & B (SPA) Ruksin Sub‐Division, SPA (2008‐09) 60 Monitoring Report for the period ending December, 2009 PICTORIAL / VISUAL VIGNETTES OF THE PROJECT

NEDFi, Itanagar Job / Scheme Number: 5054 R & B (SPA) Ruksin Sub‐Division, SPA (2008‐09) 61 Monitoring Report for the period ending December, 2009 PICTORIAL / VISUAL VIGNETTES OF THE PROJECT

NEDFi, Itanagar Job / Scheme Number: 5054 R & B (SPA) Ruksin Sub‐Division, SPA (2008‐09) 62 Monitoring Report for the period ending December, 2009 SUMMARY SHEET PROJECTS UNDER SPECIAL PLAN ASSISTANCE (Normal) for ANNUAL PLAN 2008­09 MONITORING REPORT FOR THE PERIOD ENDING DECEMBER, 2009 Job/Scheme Number: 5054 R&B (SPA) / Project – Roads & Bridges / District – East Siang Name of the Project: Improvement & Extension of Mebo Name of Scheme: SPA (Normal) Annual Plan 2008­09 Township Road. 1. Project Details > 3. Social Benefits from the project > Name of the District: East Siang District. No. of villages to be benefited: 18 Villages Project Job/Scheme Number: 5054 R&B (SPA) Total combined population to be benefited 20,000 Nos. Executing Department: Public Works Department (PWD) Names of the benefiting villages: Mebo Township & surrounding villages like Darne, Mebo etc. Executing Circle: Boleng Circle 4. Project Status as observed during Field Visit > Executing Division: Pasighat Division PWD Date of the Field Visit February 12, 2010 Executing Sub Division: Mebo Sub – Division PWD Financial Achievement as on December, 2009 (Rs in Lakh) 85.00 2. Project Particulars > % of Financial Progress 100% (Annexure­I) Date of Sanction: March 27, 2009 Physical Progress As per Annexure­II Cost of the Project (Rs in Lakh): 85.00 Field Observations As per Annexure­III Means of Finance :(Rs in Lakh): 5. GPS Readings/LatLong: As per Annexure­IV Central Share (90%): 76.50 6. Current Project Status: Completed State Share – Loan (10%): 8.50 7. Number of attached Visuals/Photographs: 4 Date of Commencement of work: January 5, 2009 8. Observations/Suggestions: ­ The original estimate was for repair of roads in patches with WBM I, II & III & carpeting, embankment of 1.59 Km & boulder crated Date of Completion of work: April 29, 2009 wall. But the works executed include RCC culverts, CC drains & wing walls by Date of submission of utilization May 06, 2009 vide excluding WBM­II & reduction in other works like embankment, WBM­III & certificate SE/BLG/WG­ blacktopping. There is a need for proper planning in preparation of estimates and 44/P/2009­10/08­09 scrutiny before execution.

NEDFi, Itanagar Job / Scheme Number: 5054 R&B (SPA) Mebo Township Road, SPA (2008‐09) 63 Monitoring Report for the period ending December, 2009 Annexure – I CONSOLIDATED FINANCIAL PROGRESS Name of Project: Improvement and Extension of Mebo Township Road.

Job Scheme Number: 5054 R & B (SPA)

Sr. No. Items Amount (Rs. in lakh)

1 Cost of Project 85.00

2 Means of Finance: (a) Central Govt. (90%) 76.50 (b) State Govt. (10%) 8.50 3 Financial Achievement as on December, 2009 85.00

4 % of progress (Item 3 / Item 2x100) 100 %

Comments on Work/Progress: The project is complete and the works executed is satisfactory.

NEDFi, Itanagar Job / Scheme Number: 5054 R&B (SPA) Mebo Township Road, SPA (2008‐09) 64 Monitoring Report for the period ending December, 2009 Annexure – II PHYSICAL ­ FINANCIAL – CUMULATIVE Name of Project: Improvement and Extension of Mebo Township Road. Job Scheme Number: 5054 R&B (SPA) (Rupees in lakh) Sr. Particulars of Major Items Unit Details of original Work planned during Work carried out up Work planned No. of Work estimates & the period up to to the end of during the period sanction December, 2009 December, 2009 ending March, 2010 (Not applicable as the project is complete) Quantity Amount Quantity Amount Quantity Amount Quantity Amount (1) (2) (3) (4) (5) (6) (7) (8) (9) (10) (11) 1 Jungle cutting Km 1.59 0.86 1.59 0.86 1.59 0.86 2 Earthwork in Embankment Km 1.59 9.62 0.30 5.30 0.30 5.30 3 WBM I Km 0.75 6.87 0.75 6.87 0.75 6.87 4 WBM II Km 3.00 17.18 ‐‐‐‐ ‐‐‐‐ ‐‐‐‐ ‐‐‐‐ 5 WBM III Km 3.00 17.58 2.30 16.46 2.30 16.46 6 Black Topping Km 3.00 27.18 2.30 27.10 2.30 27.10 7 RCC Box Culvert – 2 mtr span Nos. ‐‐‐‐ ‐‐‐‐ 2.00 8.20 2.00 8.20 8 RCC Box Culvert – 1 mtr. span Nos. ‐‐‐‐ ‐‐‐‐ 3.00 6.50 3.00 6.50 9 C.C Drain Mtr ‐‐‐‐ ‐‐‐‐ 210 5.80 210 5.80 10 Boulder crated wall Mtr. 65.00 5.29 65.00 6.29 65.00 6.29 11 Wing wall Nos. ‐‐‐‐ ‐‐‐‐ 2.00 1.20 2.00 1.20 12 Add. contingencies @ 0.5% 0.42 0.42 0.42 TOTAL > 85.00 85.00 85.00

NEDFi, Itanagar Job / Scheme Number: 5054 R&B (SPA) Mebo Township Road, SPA (2008‐09) 65 Monitoring Report for the period ending December, 2009 Annexure ­ III FIELD VISIT OBSERVATIONS Name of Project: Improvement and Extension of Mebo Township Road. Job Scheme Number: 5054 R&B (SPA) Type/Category of the Project: Roads & Bridges Sl. Particulars Observations / Comments No. 1 Comments on physical progress as observed on the The project has been completed and the overall quality of works is satisfactory. date of the visit (comments may be made here on However, there is deviation from the original estimates/sanction of the actual works such aspects as overall progress vis‐à‐vis the plan, executed on ground. Approvals for such deviations could not be provided by the technical supervision by the Departmental Department to the Third Party Monitors. The original estimates included WBM­II of Engineers, arrangement for machinery, etc.) length 3 km and amount of Rs. 17.18 lakh. This was not executed. WBM­III execution was done for 2.30 km down from 3.0 km of original estimates and amount spent was Rs. 16.46 lakh down from Rs. 17.58 lakh. Earthwork in embankment was executed for only 0.30 km whereas the original estimates were made for 1.59 km. Additional works executed were construction of 2 nos. RCC box culvert of 2m span and 3 nos. RCC box culvert of 3m span, CC drain of 210m length and 2 nos. wing walls. These works were executed within the overall budget of Rs. 84.58 lakh for the project. 2 Comments on other quality control measures such as No Quality Control Register was maintained. arrangement for quality testing, maintenance of Material Quality Control Register at the site, etc. 3 Special Observations / Comments, if any, with The wing wall constructed for a culvert on Rake Korong (Darne village) is prone to regard to the Project’s background, its physical erosion. progress, quality, operational issues, etc. not covered above

NEDFi, Itanagar Job / Scheme Number: 5054 R&B (SPA) Mebo Township Road, SPA (2008‐09) 66 Monitoring Report for the period ending December, 2009 4 Likely benefits of the Project upon completion Mebo Town is an Administrative Sub­Divisional Headquarter covering 18 villages (number & names of the benefiting villages, with a population of more than 20,000. This project is beneficial for the population of estimated size of the benefited population, change in the township and its surrounding villages. economic status or quality of life, etc. 5 Difficulties, if any, being experienced in completing No difficulties were faced. the Project 6 Suggestion/s for Improvement (for speeding up (1) The execution of works was on Work Order basis and a total of 18 contractors implementation, addressing the difficulties, if any, were engaged in this project. maximizing the project benefits, etc.) (2) There is an urgent need for introduction of tendering process in the awarding of such works. (3) More frequent supervision is required during surfacing/carpeting and maintenance of proper super elevation of roads.

NEDFi, Itanagar Job / Scheme Number: 5054 R&B (SPA) Mebo Township Road, SPA (2008‐09) 67 Monitoring Report for the period ending December, 2009 Annexure ­ IV GPS READINGS/LATLONG – GPS SITE MAPS Readings were taken at several points during inspection: 1) At Mebo Charali (1.48 Km) Latitude ‐ N 280 9’ 59.3” Longitude ‐ E 950 24’ 29.6” Elevation 325 m above MSL At end point of 1.48 Km Latitude ‐ N 280 10’ 7.6” Longitude ‐ E 950 25’ 11.8” Elevation 399m 2) At Residence of Ex Minister Latitude ‐ N 280 10’ 4.3” Longitude ‐ E 950 25’ 33” Elevation 446 m At End Point Latitude ‐ N 280 10’ 7” Longitude ‐ E 950 25’ 36” Elevation 463 m 3) Near BDO Office Latitude ‐ N 280 9’ 58.1” Longitude ‐ E 950 15’ 34.3” Elevation 427m 4) At Education Quarter Road (280 m) Latitude ‐ N 280 9’ 52.6” Longitude ‐ E950 25’ 24.4” Elevation 393 m

NEDFi, Itanagar Job / Scheme Number: 5054 R&B (SPA) Mebo Township Road, SPA (2008‐09) 68 Monitoring Report for the period ending December, 2009 PICTORIAL/VISUAL VIGNETTES OF THE PROJECT

NEDFi, Itanagar Job / Scheme Number: 5054 R&B (SPA) Mebo Township Road, SPA (2008‐09) 69 Monitoring Report for the period ending December 2009 SUMMARY SHEET PROJECTS UNDER SPECIAL PLAN ASSISTANCE (Normal) for ANNUAL PLAN 2008­09 MONITORING REPORT FOR THE PERIOD ENDING DECEMBER 2009 Project – Building Infrastructure Schemes for Education & Health Departments – Nari Koyu / District – East Siang Name of the Project: Building Infrastructure Schemes for Name of Scheme: SPA (Normal) Annual Plan 2008­09 Education & Health Departments under Nari­Koyu Sub Division. 1. Project Details > 3. Social Benefits from the project > Name of the District: East Siang No. of villages to be benefited: 30 Villages Executing Department: Water Resources Department (WRD) Total combined population to be benefited 9968 Nos. Executing Circle: Water Resources Circle, Itanagar Names of the benefiting villages: Koyu, Rina, Sipo, Rotte, Saku, Kadu, Jote, Tabiripo, Lipin, Maney, Korang, Tene, Sido, Sipu, Kakki, Depi, Moli, Namey, Nari, Lumpo, Telam, New Telam, Old Deka, New Deka, Pam, Seren, New Seren, Potte, Detak & nearby villages of Assam Executing Division: Water Resources Division, Pasighat 4. Project Status as observed during Field Visit > Executing Sub Division: Water Resources Sub‐Division, Pasighat Date of the Field Visit February 9, 2010 2. Project Particulars > Financial Achievement as on December, 2009 (Rs in lakh) 167.80 Date of Sanction: March 25, 2009 % of Financial Progress 41.95% (Annexure­I) Cost of the Project (Rs in lakh): 400.00 Physical Progress As per Annexure­II Means of Finance: (Rs in lakh): Field Observations As per Annexure­III Central Share (90%): 360.00 5. GPS Readings/LatLong: As per Annexure­IV State Share – Loan (10%): 40.00 6. Current Project Status: On­going. 1 unit of SPT­III Medical Officer’s quarter & SPT­II Medical Staff quarter of Telam PHC & 1 unit of SPT­II (Double Unit) Teacher’s Quarter of Koyu Secondary School has been completed. Date of Commencement of work: March 30, 2009 7. Number of attached Visuals/Photographs:26 Planned Date of Completion: April 15, 2010 8. Special Comments/Suggestions :­ (1) Design changes in teachers quarters at Koyu Likely Date of submission of U.C. April, 2010 Secondary School without proper approvals – (5 nos. SP Type­II double unit changed to 4 double units & 2 single units) ­ attributed to non­availability of land; (2) Design change at Telam PHC ­ one no. SP Type II double unit for Medical staff converted to two single units and one transferred to Nari; (3) Transfer of 1 no. SP Type­III quarter for Medical Officer from Telam to Nari; (4) No work has been done on the playground of Telam H.S. School; (5) Flow of fund to be maintained to expedite completion of Girl’s Hostel–Telam H.S. School.

NEDFi, Itanagar Building Infrastructure Schemes for Education & Health Departments under Nari Koyu Sub Division 70 Monitoring Report for the period ending December 2009 Annexure – I CONSOLIDATED FINANCIAL PROGRESS Name of Project: Building Infrastructure Schemes for Education & Health Departments – Nari Koyu

Sr. No. Items Amount (Rs. in lakh) 1 Cost of Project 400.00 2 Means of Finance: (a) Central Govt. (90%) 360.00 (b) State Govt. (10%) 40.00 3 Financial Achievement as on December, 2009 167.80

4 % of progress (Item 3 / Item 2x100) 41.95%

Comments on Progress: Work rate has to be increased substantially to complete the remaining sub­projects by 15.04.2010. (1) The progress of construction of Teachers quarters for Koyu Secondary School is very slow. The approval was for 5 nos. SP Type­II (double unit). But this has been changed to 4 double units and 2 single units. One double unit has been completed, while about 70% has been achieved on another. Work has just started on one double unit and two single units. Work on one more double unit is yet to start. The reason attributed for the change in design and slow progress is “non­availability of land” – however, this issue was not referred to the Deputy Commissioner for redressal; (2) One out of 2 Units of SPT­III quarters for Medical Officer’s of Telam PHC has been completed & the other is stated to be shifted to Nari; (3) Out of 2 Units of SPT­II (Double Unit) quarters for Medical Staff of Telam PHC one has been completed and design change has been proposed to convert the remaining double unit to two single units – one at Telam and the other shifted to Nari (work on both yet to start); (4) No work on the football ground of the Telam H.S. School has been done till the date of visit i.e. 09.02.2010; (5) No authorizations/approvals were produced regarding design changes and shifting of quarters for Medical Staff from Telam to Nari.

NEDFi, Itanagar Building Infrastructure Schemes for Education & Health Departments under Nari Koyu Sub Division 71 Monitoring Report for the period ending December 2009 Annexure – II PHYSICAL ­ FINANCIAL – CUMULATIVE Name of Project: Building Infrastructure Schemes for Education & Health Departments – Nari Koyu (Rupees in lakh) Sr. Particulars of Major Items of Unit Details of Sanction Work planned during the Work carried out up to the Work planned No. Work period up to December, end of during the period 2009 December, 2009 up to April, 2010. Quantity Amount Quantity Amount Quantity Amount Quantity Amount (1) (2) (3) (4) (5) (6) (7) (8) (9) (10) (11) 1 Telam H.S. School a) Development of football ground Nos. 1 39.88 15% 5.98 15% 5.98 85% 33.90 b) C/o Girl’s Hostel Nos. 1 119.38 Procurement of 42.40 Procurement of 42.40 Super 76.98 materials materials foundation Structure foundation & & columns (100%) columns 2 C/o SPT‐II Teacher’s Quarter‐ Nos. 5 47.53 2 qrts. complete & 32.00 2 qrts. complete & 32.00 Super 15.53 Koyu Secondary School Procurement of Procurement of Structure materials & C/o materials & C/o of 3 qrts foundation for foundation for other (100%) other 3 qrts 3 qrts. 3 Telam P.H.C. a) Extension of PHC building with Nos. 1 41.83 64.36% 26.92 64.36% 26.92 35.64% 14.91 Kitchen & Dinning‐ b) C/o SPT‐III Medical Officer’s Nos. 2 10.99 Complete 10.99 Complete 10.99 Complete ‐‐‐‐‐‐‐‐ Quarter (100%) c) C/o SPT‐II Medical Staff’s Nos. 2 19.01 Complete 19.01 Complete 19.01 Complete ‐‐‐‐‐‐‐‐ quarter (100%) 4 C/o Girl’s Hostel – Seren Nos. 1 119.38 Procurement of 28.50 Procurement of 28.50 Super 90.88 Middle School materials, materials, foundation Structure foundation & & columns (100%) columns 5 Add. Contingencies @ 0.5% 2.00 2.00 2.00 TOTAL > 400.00 167.80 167.80 232.20

NEDFi, Itanagar Building Infrastructure Schemes for Education & Health Departments under Nari Koyu Sub Division 72 Monitoring Report for the period ending December 2009 Annexure ­ III FIELD VISIT OBSERVATIONS Name of Project: Building Infrastructure Schemes for Education & Health Departments – Nari Koyu Type/Category of the Project: Building & Earth Work Sr. Particulars Observations / Comments No. 1 Comments on physical progress as observed on the date of the Physical progress is tardy. No progress was achieved regarding visit (comments may be made here on such aspects as overall development of the football ground of Telam H.S. School. 1 out of 5 progress vis‐à‐vis the plan, technical supervision by the units of SPT­II Teacher's quarters of Koyu Secondary School has Departmental Engineers, arrangement for machinery, etc.) been completed; another is 70% complete. 2 Comments on other quality control measures such as arrangement No Q.C. register was maintained. for quality testing, maintenance of Material Quality Control Register at the site, etc. 3 Special Observations / Comments, if any, with regard to the Proper curing is advised regarding building works. 1 out of 2 units Project’s background, its physical progress, quality, operational of SPT­III Medical Officer's quarter of Telam PHC & half of one unit issues, etc. not covered above of SPT­II quarter for Medical Staff ­ Telam PHC were shifted to Nari for which no authorizations could be shown. 4 Likely benefits of the Project upon completion (number & names 30 villages will be benefited from this project. The works are of the benefiting villages, estimated size of the benefited mostly social benefit schemes. population, change in economic status or quality of life, etc. 5 Difficulties, if any, being experienced in completing the Project No difficulty was experienced. 6 Suggestion/s for Improvement (for speeding up 1) The Authority should bring out a blue print for the playground implementation, addressing the difficulties, if any, maximizing the development as per standards. 2) Tendering process should be project benefits, etc.) introduced for good quality of work and early completion. 3) Decisions of shifting parts of the scheme like buildings should be through proper authorizations.

NEDFi, Itanagar Building Infrastructure Schemes for Education & Health Departments under Nari Koyu Sub Division 73 Monitoring Report for the period ending December 2009 Annexure ­ IV GPS READINGS/LATLONG – GPS SITE MAPS 1) Football Ground of Telam H.S. School, Telam Latitude ‐ N 270 46’ 38.4” Longitude ‐ E 950 0’ 33.8” Elevation 131 m 2) Girl’s Hostel of Telam H.S. School, Telam Latitude – N 270 50’ to 280 5’ Longitude ‐ E 940 54’ to 950 10’ 3) SPT­II (Double Unit) Teacher’s Quarter of Koyu Secondary School At Unit­1 Latitude ‐ N 270 07’ 34.6” Longitude ‐ E 940 56’ 52.4” Elevation 309 m At Unit­2 Latitude ‐ N 270 57’ 35.4” Longitude ‐ E 940 56’ 53.3” 4) SPT­III Medical Officer’s Quarter at Telam P.H.C. Latitude ‐ N 270 46’ 32.7” Longitude ‐ E 950 0’ 25.20” Elevation 122 m 5) Extension of P.H.C. Building – Telam Latitude ‐ N 270 46’ 28.7” Longitude ‐ E 950 0’ 24.3” Elevation 125 m 6) SPT­II Medical Staff’s Quarter at Telam P.H.C. Latitude ‐ N 270 46’ 30” Longitude ‐ E 950 0’ 24” Elevation 125 m

NEDFi, Itanagar Building Infrastructure Schemes for Education & Health Departments under Nari Koyu Sub Division 74 Monitoring Report for the period ending December 2009 PICTORIAL / VISUAL VIGNETTES OF THE PROJECT (Football Ground – Telam H.S. School)

NEDFi, Itanagar Building Infrastructure Schemes for Education & Health Departments under Nari Koyu Sub Division 75 Monitoring Report for the period ending December 2009 PICTORIAL / VISUAL VIGNETTES OF THE PROJECT (Girl’s Hostel – Telam H.S. School)

NEDFi, Itanagar Building Infrastructure Schemes for Education & Health Departments under Nari Koyu Sub Division 76 Monitoring Report for the period ending December 2009 PICTORIAL / VISUAL VIGNETTES OF THE PROJECT (SPT­II {Double Unit} Teacher’s Quarter – Koyu Secondary School)

NEDFi, Itanagar Building Infrastructure Schemes for Education & Health Departments under Nari Koyu Sub Division 77 Monitoring Report for the period ending December 2009 PICTORIAL / VISUAL VIGNETTES OF THE PROJECT (SPT­III Medical Officer’s Quarter – Telam P.H.C.)

NEDFi, Itanagar Building Infrastructure Schemes for Education & Health Departments under Nari Koyu Sub Division 78 Monitoring Report for the period ending December 2009 PICTORIAL / VISUAL VIGNETTES OF THE PROJECT (Extension of P.H.C Building – Telam)

NEDFi, Itanagar Building Infrastructure Schemes for Education & Health Departments under Nari Koyu Sub Division 79 Monitoring Report for the period ending December 2009 PICTORIAL / VISUAL VIGNETTES OF THE PROJECT (SPT­II Medical Staff’s Quarter – Telam P.H.C.)

NEDFi, Itanagar Building Infrastructure Schemes for Education & Health Departments under Nari Koyu Sub Division 80 Monitoring Report for the period ending December 2009 PICTORIAL / VISUAL VIGNETTES OF THE PROJECT (Girl’s Hostel – Seren Middle School)

NEDFi, Itanagar Building Infrastructure Schemes for Education & Health Departments under Nari Koyu Sub Division 81 Monitoring Report for the period ending December 2009 SUMMARY SHEET PROJECTS UNDER SPECIAL PLAN ASSISTANCE (Normal) for ANNUAL PLAN 2008­09 MONITORING REPORT FOR THE PERIOD ENDING DECEMBER, 2009 Project – Development in Sports at Mebo Town / District – East Siang Name of the Project: Improvement & Infrastructure Name of Scheme: SPA (Normal) Annual Plan 2008­09 development in Sports at Mebo Town 1. Project Details > 3. Social Benefits from the project > Name of the District: East Siang No. of villages to be benefited: 18 villages Executing Department: Block Development Officer, Mebo Total combined population to be benefited 11,000 Nos. (Rural Development Department) Executing Circle: Names of the benefiting villages: Major villages : Mebo, Darne, Ayang, Sillak, Ngopu Executing Division: 4. Project Status as observed during Field Visit > Executing Sub Division: Date of the Field Visit February 12, 2010 2. Project Particulars > Financial Achievement as on December, 2009 (Rs in lakh) 154.18 Date of Sanction: March 24, 2009 % of Financial Progress 77% (Annexure­I) Cost of the Project (Rs in Lakh): 200.00 Physical Progress As per Annexure­II Means of Finance :(Rs in Lakh): Field Observations As per Annexure­III Central Share (90%): 180.00 5. GPS Readings/LatLong: As per Annexure­IV State Share – Loan (10%): 20.00 6. Current Project Status: Ongoing Date of Commencement of work: April 21, 2009 7. Number of attached Visuals/Photographs: 8 Likely Date of Completion: March 31, 2010 8. Special Comments/Observations/Suggestions/recommendations, if any :­ (1) Civil works should be executed by Technical Departments like PWD etc. (2) Tender process should be introduced in place of work order system of awarding works to multiple contractors. In this project 8 nos. of contractors have been engaged. (3) The playground will have to be redeveloped to make it fit for sports activity.

NEDFi, Itanagar Improvement & Infrastructure development in Sports, Mebo Town SPA (2008‐09) 82 Monitoring Report for the period ending December 2009

Annexure – I CONSOLIDATED FINANCIAL PROGRESS Name of Project: Improvement & Infrastructure development in Sports at Mebo Town. Sr. No. Items Amount (Rs. in lakh)

1 Cost of Project 200.00

2 Means of Finance: (a) Central Govt. (90%) 180.00 (b) State Govt. (10%) 20.00 3 Financial Achievement as on December, 2009 154.18

4 % of progress (Item 3 / Item 2x100) 77%

Comments on Progress: Progress is slow.

NEDFi, Itanagar Improvement & Infrastructure development in Sports, Mebo Town SPA (2008‐09) 83 Monitoring Report for the period ending December 2009 Annexure – II PHYSICAL ­ FINANCIAL – CUMULATIVE Name of Project: Improvement & Infrastructure development in Sports at Mebo Town. (Rupees in lakh) Sr. Particulars of Major Unit Details of Sanction Work planned during Work carried out up Work planned No. Items of Work the period up to to the end of during the period December, 2009 December, 2009 ending March 31, 2010 Quantity Amount Quantity Amount Quantity Amount Quantity Amount (1) (2) (3) (4) (5) (6) (7) (8) (9) (10) (11) 1 Sport auditorium at Mebo 45.96 45.96 45.96 Complete ‐‐‐‐‐ (completed) 2 Retaining wall (completed) 38.39 38.39 38.39 Complete ‐‐‐‐‐ 3 Leveling of ground 41.36 41.36 41.36 Complete ‐‐‐‐‐ (completed) 4 VIP gallery (incomplete) 21.37 16.45 16.45 4.92 5 Open gallery 24.82 ‐‐‐‐‐ ‐‐‐‐‐ 24.82 6 M.S gate & open gallery 6.23 ‐‐‐‐‐ ‐‐‐‐‐ 6.23 7 CC approach 3.75 ‐‐‐‐‐ ‐‐‐‐‐ 3.75 8 Chain link framing 3.68 ‐‐‐‐‐ ‐‐‐‐‐ 3.68 9 Carriage of sand, boulder 9.99 7.57 7.57 2.42 10 Carriage of materials like 3.18 3.18 3.18 ‐‐‐‐‐ cement, rod from Pasighat to Mebo against above 11 Contingency charges 1.27 1.27 1.27 ‐‐‐‐‐ TOTAL > 200.00 154.18 154.18 45.82

NEDFi, Itanagar Improvement & Infrastructure development in Sports, Mebo Town SPA (2008‐09) 84 Monitoring Report for the period ending December 2009 Annexure ­ III FIELD VISIT OBSERVATIONS Name of Project: Improvement & Infrastructure development in Sports at Mebo Town. Type/Category of the Project: Sports Sl. No. Particulars Observations / Comments 1 Comments on physical progress as observed on the date of the Progress is satisfactory so far as civil works are concerned. visit (comments may be made here on such aspects as overall progress vis‐à‐vis the plan, technical supervision by the Departmental Engineers, arrangement for machinery, etc.) 2 Comments on other quality control measures such as No Q.C. register is maintained. Quality of civil works is slightly affected arrangement for quality testing, maintenance of Material because of lack of curing. Quality Control Register at the site, etc. 3 Special Observations / Comments, if any, with regard to the The principal item of work i.e. development of playground as per standards Project’s background, its physical progress, quality, operational has not been done. It is reported that an amount of Rs. 41.36 lakh has been issues, etc. not covered above spent on leveling the playground. However, the playground is completely unfit for any sports activity as it is full of stones and boulders. The leveling has not been done properly and there is a visible slope. 4 Likely benefits of the Project upon completion (number & 18 villages are likely to be benefited. names of the benefiting villages, estimated size of the benefited population, change in economic status or quality of life, etc. 5 Difficulties, if any, being experienced in completing the Project The project is being executed by the Block Development Officer who has only one junior technical person in EO (RE) for supervision of such an important and costly project. As the EO (RE) has many other assigned tasks, he is not able to dedicate enough time for supervision of works. 6 Suggestion/s for Improvement (for speeding up (1) The EO (RE) has been advised to redevelop the playground. implementation, addressing the difficulties, if any, maximizing (2) Tendering process for award of works should be introduced. In this the project benefits, etc.) project 8 nos. of contractors were engaged through work order basis.

NEDFi, Itanagar Improvement & Infrastructure development in Sports, Mebo Town SPA (2008‐09) 85 Monitoring Report for the period ending December 2009 Annexure ­ IV GPS READINGS/LATLONG – GPS SITE MAPS

Latitude ‐ N 280 10’ 0.6” Longitude ‐ E 950 25’ 16.7” Evaluation 413 m above MSL

NEDFi, Itanagar Improvement & Infrastructure development in Sports, Mebo Town SPA (2008‐09) 86 Monitoring Report for the period ending December 2009 PICTORIAL / VISUAL VIGNETTES OF THE PROJECT

NEDFi, Itanagar Improvement & Infrastructure development in Sports, Mebo Town SPA (2008‐09) 87 Monitoring Report for the period ending December 2009 PICTORIAL / VISUAL VIGNETTES OF THE PROJECT

NEDFi, Itanagar Improvement & Infrastructure development in Sports, Mebo Town SPA (2008‐09) 88 Monitoring Report for the period ending December 2009 SUMMARY SHEET PROJECTS UNDER SPECIAL PLAN ASSISTANCE (Normal) for ANNUAL PLAN 2008­09 MONITORING REPORT FOR THE PERIOD ENDING DECEMBER, 2009 Project – Development in Health and Education at Mebo / District – East Siang Name of the Project: Improvement and Infrastructure Name of Scheme: SPA (Normal) Annual Plan 2008­09 Development in Education and Health – Mebo 1. Project Details > 3. Social Benefits from the project > Name of the District: East Siang No. of villages to be benefited: 18 Villages Name of the Department Rural Development (RD) Total combined population to be benefited 11,000 Nos. Executing Department: Block Development Officer, Names of the benefiting villages: Major villages – Mebo, Motum, Sigar, Sillik, Ngopu Mebo (RD Department) Executing Circle: ‐ 4. Project Status as observed during Field Visit > Executing Division: ‐ Date of the Field Visit February 12, 2010 Executing Sub Division: ‐ Financial Achievement as on December, 2009 (Rs. in lakh) 108.57 2. Project Particulars > % of Financial Progress 94.41 % (Annexure­I) Date of Sanction: March 24, 2009 Physical Progress As per Annexure­II Cost of the Project (Rs in Lakh): 115.00 Field Observations As per Annexure­III Means of Finance :(Rs in Lakh): 5. GPS Readings/LatLong: As per Annexure­IV Central Share (90%): 103.50 6. Current Project Status: Ongoing State Share – Loan (10%): 11.50 7. Number of attached Visuals/Photographs: 12 Date of Commencement of work: April 2, 2009 8. Comments/suggestions: (i) Tender process of awarding works should be introduced. Likely Date of completion of work March 31, 2010 (ii) Block has many other assigned works. Civil works of this nature should be executed by Technical Department like PWD. (iii) Project conceptualization/formulation has been very poor. The hostels of Mebo Higher Secondary School are in a dilapidated condition while the boundary walls have been repaired. The hostels need urgent repairs.

NEDFi, Itanagar Improvement & Infrastructure Development in Education and Health – Mebo SPA (2008‐09) 89 Monitoring Report for the period ending December 2009

Annexure – I CONSOLIDATED FINANCIAL PROGRESS Name of Project: Improvement and Infrastructure Development in Education and Health – Mebo. Sr. No. Items Amount (Rs. in lakh)

1 Cost of Project 115.00

2 Means of Finance: (a) Central Govt. (90%) 103.50 (b) State Govt. (10%) 11.50 3 Financial Achievement as on December 2009 108.57

4 % of progress (Item 3 / Item 2x100) 94.41 %

Comments on Progress: The project is incomplete. The remaining works is for development of football ground for Mebo H.S. School.

NEDFi, Itanagar Improvement & Infrastructure Development in Education and Health – Mebo SPA (2008‐09) 90 Monitoring Report for the period ending December 2009 Annexure – II PHYSICAL ­ FINANCIAL – CUMULATIVE Name of Project: Improvement and Infrastructure Development in Education and Health – Mebo. (Rupees in lakh) Sr. Particulars of Major Items of Unit Details of Sanction Work planned during Work carried out Work planned during No. Work the period up to up to the end of the period ending December, 2009 December, 2009 March 31, 2010 Quantity Amount Quantity Amount Quantity Amount Quantity Amount (1) (2) (3) (4) (5) (6) (7) (8) (9) (10) (11) A) CHC, Mebo 1 C/o of SPT Morgue 5.2 5.2 5.2 Complete ‐‐‐‐‐ 2 Retaining wall with earth filling 18.02 18.02 18.02 Complete ‐‐‐‐‐ 3 C.C. Step 0.20 0.20 0.20 Complete ‐‐‐‐‐ 4 Drain 0.89 0.89 0.89 Complete ‐‐‐‐‐ 5 Culvert 3.50 3.50 3.50 Complete ‐‐‐‐‐ B) ME School, Motum 1 Approach gate 5.13 5.13 5.13 Complete ‐‐‐‐‐ 2 RCC fencing 19.69 19.69 19.69 Complete ‐‐‐‐‐ C) HS School, Mebo 1 Retaining wall & approach 13.69 13.69 13.69 Complete ‐‐‐‐‐ 2 RCC fencing & gate 25.16 25.16 25.16 Complete ‐‐‐‐‐ 3 Development of football ground 6.43 ‐‐‐‐‐‐ ‐‐‐‐‐‐‐ 6.43 4 Internal electrification 4.95 4.95 4.95 Complete ‐‐‐‐‐ D) Primary School, Sigar 1 Renovation of School building 9.51 9.51 9.51 Complete ‐‐‐‐‐ E) Others 1 Carrying of materials from Pasighat 1.89 1.89 1.89 ‐‐‐‐‐ to Mebo against above works. 2 Contingency charges 0.74 0.74 0.74 ‐‐‐‐‐ TOTAL > 115.00 108.57 108.57 6.43

NEDFi, Itanagar Improvement & Infrastructure Development in Education and Health – Mebo SPA (2008‐09) 91 Monitoring Report for the period ending December 2009 Annexure ­ III FIELD VISIT OBSERVATIONS Name of Project: Improvement and Infrastructure Development in Education and Health – Mebo. Type/Category of the Project: Health & Education Sl. No. Particulars Observations / Comments 1 Comments on physical progress as observed on the date of the Physical progress is satisfactory. However, with only one junior visit (comments may be made here on such aspects as overall technical person in the rank of EO (RE) for the entire Block – progress vis‐à‐vis the plan, technical supervision by the supervision has suffered. Better supervision would have ensured Departmental Engineers, arrangement for machinery, etc.) better quality. 2 Comments on other quality control measures such as No Q.C. register is maintained. arrangement for quality testing, maintenance of Material Quality Control Register at the site, etc. 3 Special Observations / Comments, if any, with regard to the Project conceptualization/formulation has been very poor. The Project’s background, its physical progress, quality, operational hostels of Mebo Higher Secondary School are in a dilapidated issues, etc. not covered above condition while the boundary walls have been repaired. The work is spread over different places viz. CHC – Mebo, ME School at Motum, HS School Mebo, Primary school at Sigar. There is only one EO (RE) in the Block. With this manpower strength, the quality will suffer. 4 Likely benefits of the Project upon completion (number & 18 villages. The works are important social benefit schemes. names of the benefiting villages, estimated size of the benefited population, change in economic status or quality of life, etc. 5 Difficulties, if any, being experienced in completing the Project One technical person in the entire Block to execute extra work under special program is quite inadequate. 6 Suggestion/s for Improvement (for speeding up Works of this nature should be executed by Technical Departments. implementation, addressing the difficulties, if any, maximizing Tendering system for awarding works should be introduced in the project benefits, etc.) place of the work order system to multiple contractors being followed at present. This project is being executed by 9 contractors.

NEDFi, Itanagar Improvement & Infrastructure Development in Education and Health – Mebo SPA (2008‐09) 92 Monitoring Report for the period ending December 2009 Annexure ­ IV GPS READINGS/LATLONG – GPS SITE MAPS (1) CHC, Mebo Latitude N 280 10’ 1.9” Longitude E 950 25’ 21.6” Elevation 416 m (2) Mebo, H.S. School Latitude N 280 9’ 45.7” Longitude E 950 25’ 21.4” Elevation 366 m (3) Motum, M.E. School Latitude N 280 4’ 5.6” Longitude E 950 25’ 48.2” Elevation 162 m (4) Sigar, Primary School Latitude N 280 4’ 31.4” Longitude E 950 25’ 47.8” Elevation 140 m

NEDFi, Itanagar Improvement & Infrastructure Development in Education and Health – Mebo SPA (2008‐09) 93 Monitoring Report for the period ending December 2009 PICTORIAL / VISUAL VIGNETTES OF THE PROJECT

NEDFi, Itanagar Improvement & Infrastructure Development in Education and Health – Mebo SPA (2008‐09) 94 Monitoring Report for the period ending December 2009 PICTORIAL / VISUAL VIGNETTES OF THE PROJECT

NEDFi, Itanagar Improvement & Infrastructure Development in Education and Health – Mebo SPA (2008‐09) 95 Monitoring Report for the period ending December 2009 PICTORIAL / VISUAL VIGNETTES OF THE PROJECT

NEDFi, Itanagar Improvement & Infrastructure Development in Education and Health – Mebo SPA (2008‐09) 96 Monitoring Report for the period ending December 2009 SUMMARY SHEET PROJECTS UNDER SPECIAL PLAN ASSISTANCE (Normal) for ANNUAL PLAN 2008­09 MONITORING REPORT FOR THE PERIOD ENDING DECEMBER, 2009 Job/Scheme Number ­ PHE/Sectt­35/2009(Scheme) / Project – Improvement of Water Supply Network / District – East Siang Name of the Project: Improvement of existing distribution Name of Scheme: SPA (Normal) Annual Plan 2008­09 network of water supply at Pasighat Market area within Pasighat Township. 1. Project Details > 3. Social Benefits from the project > Name of the District: East Siang No. of villages to be benefited: Pasighat Market area mainly Project Job/Scheme PHE/Sectt‐35/2009(Scheme) dated. Total combined population to be benefited 8,540 Nos. Number: 30/03/09 Executing Department: PHE & WS Department Names of the benefiting villages: Pasighat Market area Executing Circle: Not Available 4. Project Status as observed during Field Visit > Executing Division: PHE and WS Division, Pasighat Date of the Field Visit February 11, 2010 Executing Sub Division: PHE and WS Sub‐ Division, Pasighat Financial Achievement as on December, 2009 (Rs in lakh) 50.00 2. Project Particulars > % of Financial Progress 100% (Annexure­I) Date of Sanction: March 30, 2009 Physical Progress As per Annexure­II Cost of the Project (Rs in Lakh): 50.00 Field Observations As per Annexure­III Means of Finance:(Rs in Lakh): 5. GPS Readings/LatLong: As per Annexure­IV Central Share (90%): 45.00 6. Current Project Status: Completed State Share – Loan (10%): 5.00 7. Number of attached Visuals/Photographs: 4 Date of Commencement of work: March 30, 2009 8. Special Comments/Observations/Suggestions/recommendations, if any: ­ The Date of Completion of work: June 30, 2009 project is complete. The Department has done commendable work and it is as good as a new scheme. The scheme has been found to be very beneficial for the Date of submission of utilization certificate July 23, 2009 people and business concerns in Pasighat Market area. Tendering system for awarding works should be introduced in place of the present work order system.

NEDFi, Itanagar Job/Scheme No. – PHE/Sectt‐35/2009(Scheme) SPA (2008‐09) 97 Monitoring Report for the period ending December 2009 Annexure – I CONSOLIDATED FINANCIAL PROGRESS Name of Project: Improvement of existing distribution network of water supply at Pasighat Market area within Pasighat Township. Job Scheme Number: PHE/Sectt­35/2009(Scheme) dated 30/03/09

Sr. No. Items Amount (Rs. in lakh)

1 Cost of Project 50.00

2 Means of Finance: (a) Central Govt. (90%) 45.00 (b) State Govt. (10%) 5.00 3 Financial Achievement as on December, 2009 50.00

4 % of progress (Item 3 / Item 2x100) 100%

Comments on Progress: The project has been completed and it is observed that satisfactory work was done.

NEDFi, Itanagar Job/Scheme No. – PHE/Sectt‐35/2009(Scheme) SPA (2008‐09) 98 Monitoring Report for the period ending December 2009 Annexure – II PHYSICAL ­ FINANCIAL – CUMULATIVE Name of Project: Improvement of existing distribution network of water supply at Pasighat Market area within Pasighat Township.

Job Scheme Number: PHE/Sectt­35/2009 dated 30/03/09 (Rupees in lakh) Sr. Particulars of Major Items of Unit Details of Sanction Work planned Work carried out Work planned No. Work during the period up to the end of during the period up to December, December, 2009 ending March, 2010 2009 (Not applicable as the project is complete) Quantity Amount Quantity Amount Quantity Amount Quantity Amount (1) (2) (3) (4) (5) (6) (7) (8) (9) (10) (11) 1) Procurement of G.I. Pipe (M) Rmt. a 80 mm dia Rmt. 1400 1400 1400 b 65 mm dia Rmt. 100 11.40 100 11.40 100 11.40 c 50 mm dia Rmt. 400 400 400 d 40 mm dia Rmt. 1300 1300 1300 e 32 mm dia Rmt. 300 300 300 f 25 mm dia Rmt. 500 500 500

NEDFi, Itanagar Job/Scheme No. – PHE/Sectt‐35/2009(Scheme) SPA (2008‐09) 99 Monitoring Report for the period ending December 2009

2) Dismantling & re­laying of Rmt. existing G.I. Pipe & laying of new G.I. Pipe.

a 80 mm dia. Rmt. 500 500 500 b 65 mm dia. Rmt. 1150 2.65 1150 2.65 1150 2.65 c 50 mm dia. Rmt. 650 650 650 d 40 mm dia. Rmt. 950 950 950 e 32 mm dia. Rmt. 1050 1050 1050 f 25 mm dia. Rmt. 550 550 550 g 20 mm dia. Rmt. 475 475 475 3) Erection of P.S. over head tank Job 1 no. 14.13 1 no. 14.13 1 no. 14.13 capacity 62,500 ltrs. 4) C/O Pump house Job 1 no. 0.88 1 no. 0.88 1 no. 0.88 5) C/O RCC foundation for steel staging. Job 1 job 0.97 1 job 0.97 1 job 0.97 6) Provision for G.I fittings Job 1 job 9.37 1 job 9.37 1 job 9.37 7) Provision for Wheel valve Job 1 job 4.06 1 job 4.06 1 job 4.06 8) Provision for T & P items. Job 1 job 0.98 1 job 0.98 1 job 0.98 9) Provision for submersible Job 1 job 1.52 1 job 1.52 1 job 1.52 pump/alternator/engine etc. 10) Exploration ground water (drilling). Job 1 job 4.00 1 job 4.00 1 job 4.00 TOTAL> 50.00 50.00 50.00

NEDFi, Itanagar Job/Scheme No. – PHE/Sectt‐35/2009(Scheme) SPA (2008‐09) 100 Monitoring Report for the period ending December 2009 Annexure ­ III FIELD VISIT OBSERVATIONS Name of Project: Improvement of existing distribution network of water supply at Pasighat Market area within Pasighat Township. Job Scheme Number: PHE/Sectt­35/2009(Scheme) dated 30/03/09 Type/Category of the Project: Water Supply Sr. No. Particulars Observations / Comments 1 Comments on physical progress as observed on the date of the The project is complete. visit (comments may be made here on such aspects as overall progress vis‐à‐vis the plan, technical supervision by the Departmental Engineers, arrangement for machinery, etc.) 2 Comments on other quality control measures such as Q.C. Control register is not maintained. arrangement for quality testing, maintenance of Material Quality Control Register at the site, etc. 3 Special Observations/Comments, if any, with regard to the The noteworthy observation is that user charges are being Project’s background, its physical progress, quality, operational collected. The water rate being collected is ­ Household Rs.100/­ issues, etc. not covered above p.m and Commercial per point Rs. 50 p.m. No charge from stand. 4 Likely benefits of the Project upon completion (number & The scheme is a very beneficial scheme for a population of 8540 of names of the benefiting villages, estimated size of the benefited mainly Pasighat Market area. population, change in economic status or quality of life, etc. 5 Difficulties, if any, being experienced in completing the Project No difficulties. 6 Suggestion/s for Improvement (for speeding up (1) The Sub Division was asked for a test report of water quality. implementation, addressing the difficulties, if any, maximizing Water quality is good i.e. within permissible limits. the project benefits, etc.) (2) Periodical checking of water quality is recommended. (3) Work was executed through work orders and a total of 17 contractors were engaged for this project. (4) Tendering process should be introduced for executing such works to maintain quality.

NEDFi, Itanagar Job/Scheme No. – PHE/Sectt‐35/2009(Scheme) SPA (2008‐09) 101 Monitoring Report for the period ending December 2009

Annexure ­ IV GPS READINGS/LATLONG – GPS SITE MAPS

Water Tank Latitude ‐ N 280 3’ 37.6” Longitude ‐ E 950 19’ 55.3”

NEDFi, Itanagar Job/Scheme No. – PHE/Sectt‐35/2009(Scheme) SPA (2008‐09) 102 Monitoring Report for the period ending December 2009 PICTORIAL/VISUAL VIGNETTES OF THE PROJECT

NEDFi, Itanagar Job/Scheme No. – PHE/Sectt‐35/2009(Scheme) SPA (2008‐09) 103