SPECIAL PLAN ASSISTANCE (SPA) 2009-10 PROJECTS ARUNACHAL PRADESH

(District Specific Projects)

CONSOLIDATED MONITORING REPORT – 1ST REPORT DISTRICT: EAST SIANG PREPARED BY

H.O.-NORTH EASTERN DEVELOPMENT FINANCE CORPORATION LTD. (NEDFi) NEDFi HOUSE, G.S. ROAD, DISPUR GUWAHATI – 781006 Phone: + 91 361 6115555 / Fax + 91 361 6115556

B.O. - NORTH EASTERN DEVELOPMENT FINANCE CORPORATION LTD. (NEDFi) NH-52(A) MAIN ROAD, E-SECTOR, ITANAGAR - 791111 Phone/Fax: +91 360 2217694 Website: www.nedfi.com

Acknowledgement

We record our sincere thanks to the Department of Planning, Government of Arunachal Pradesh, for appreciating the need for independent third party monitoring of Special Plan Assistance (SPA) (2009-10) projects in the state of Arunachal Pradesh and reposing their confidence in NEDFi by entrusting with the assignment.

We are indeed grateful to Shri Ankur Garg, IAS, Secretary (Planning), for providing his invaluable suggestions to the Monitoring Team.

We would like to thank Shri Sonam Chombay, IRS, Director (PPP & PMU), for his guidance, encouragement and advice.

We remain grateful to Shri C. L. Tungkhang, Director (State Plan), for facilitating, coordinating and providing all support to NEDFi officials.

Further, we acknowledge the invaluable assistance rendered to us by other officers of Planning Department, especially the District Planning Officers who provided all the support in the course of the field visits to the projects.

In addition, the field support provided by the Chief Engineers of the concerned Departments and their Executive Engineers, Assistant Engineers, Junior Engineers and other Technical/General staff in the course of the field visits as also in submission of the field data is thankfully acknowledged.

Chairman & Managing Director North Eastern Development Finance Company Ltd. (NEDFi) Guwahati

ST 1 CONSOLIDATED MONITORING REPORT – 1 REPORT EAST SIANG (District Specific Projects) – SPA (2009-10)

CONTENTS

ACKNOWLEDGEMENT ...... 1 1. INDEX OF PROJECTS ...... 3 2. EXECUTIVE SUMMARY OF RECOMMENDATIONS ...... 5 3. SUMMARY OF PROJECT SPECIFIC OBSERVATIONS ...... 8 4. INTRODUCTION ...... 14 5. METHODOLOGY & SAMPLING ...... 15 6. RECOMMENDATIONS ...... 16 7. PROJECT SPECIFIC OBSERVATIONS ...... 18 8. SUBMISSION OF REPORTS ...... 33 9. DISCLAIMER ...... 34 MONITORING REPORTS (As per INDEX OF PROJECTS at point 1 above) ...... 35

ST 2 CONSOLIDATED MONITORING REPORT – 1 REPORT EAST SIANG (District Specific Projects) – SPA (2009-10)

1. INDEX OF PROJECTS

LIST OF SPA (2009-10) PROJECTS IN EAST SIANG DISTRICT MONITORED Sl. Project Name Project Department Executing Page Nos. Status No. Cost Department (Rs. lakh) 1. C/o road under Pangin- Rural Works Boleng Administrative 150.00 RWD 36 – 42 Ongoing Department (RWD) circle (3.69 KM) 2. Improvement of PWD roads under Boleng ADC Public Works Headquarter and Pangin 100.00 PWD 43 – 50 Completed Department (PWD) EAC HQ in East Siang district 3. Improvement of road network at Pasighat Public Works 80.00 PWD 51 – 57 Completed township in East Siang Department (PWD) District 4. Improvement of Pasighat- Public Works Balek road (8.50 km) in 160.00 PWD 58 – 65 Completed Department (PWD) East Siang District: Phase-II 5. Improvement & Public Works upgradation of Ngopok- 200.00 PWD 66 – 73 Ongoing Department (PWD) Silluk road (12.86 km) 6. C/o bailey bridge (160 feet) Public Works over river Seram on Mebo- 100.00 PWD 74 – 81 Ongoing Department (PWD) Dholla road 7. Improvement of Pasighat- Public Works 100.00 PWD 82 – 90 Completed Pangin road Department (PWD) 8. C/o flood protection work B.D.O., CD at various rivers within 50.00 Rural Development Block 91 – 98 Completed Sille-Oyan circle to protect Ruksin Agri Land 9. C/o flood protection work B.D.O., CD at various rivers within 50.00 Rural Development Block 99 – 106 Completed Ruksin Circle to protect Ruksin Agril land 10. C/o flood protection work B.D.O., CD at various rivers within 50.00 Rural Development Block 107 – 114 Completed Bilat circle to protect Agril Ruksin land 11. Flood & river bank erosion management project at Water Resources 150.00 WRD 115 – 123 Completed Rani, Sille, Manganang & Department (WRD) Ruksin villages 12. C/o minor irrigation projects under Boleng Water Resources 150.00 WRD 124 – 132 Completed Water Resources Sub- Department (WRD) Division

ST 3 CONSOLIDATED MONITORING REPORT – 1 REPORT EAST SIANG (District Specific Projects) – SPA (2009-10)

LIST OF SPA (2009-10) PROJECTS IN EAST SIANG DISTRICT MONITORED Sl. Project Name Project Department Executing Page Nos. Status No. Cost Department (Rs. lakh) 13. Restoration of irrigation Could not be projects and flood control visited. Will works at Berung, Rengging, Water Resources be covered 86.00 WRD _____ Yagrung, Tekang, Sibut, Department (WRD) in the next Runne, Takilalung, Mirbuk, round of Kelek and Napit villages monitoring. 14. Providing High Mast Public Lighting system at Pasighat 73.00 Power Power 133 – 139 Completed township 15. Strengthening & Could not be improvement of Pasighat visited. Will fish seed farm including be covered 50.00 Fishery ______post harvest facilities under in the next East Siang district round of monitoring. 16. Infrastructure development Public of Govt. Higher Secondary Works 50.00 Education 140 – 147 Ongoing School at Boleng & Pangin Department (PWD) 17. Improvement of Public infrastructure at J.N. Works 100.00 Education 148 – 155 Ongoing College, Pasighat in East Department Siang District (PWD) 18. Infrastructure development Public Works 400.00 PWD 156 - 163 Ongoing of C.O. Headquarter at Kora Department (PWD) 19. North Eastern Institute of Could not be Folk medicine at Pasighat visited. Will be covered 53.00 Health ______in the next round of monitoring.

ST 4 CONSOLIDATED MONITORING REPORT – 1 REPORT EAST SIANG (District Specific Projects) – SPA (2009-10)

2. EXECUTIVE SUMMARY OF RECOMMENDATIONS

“SHORT-TERM RECOMMENDATIONS” Observations Recommendations 1. Changes in scope of work: 1. Any major changes in scope of work A. The project “Improvement of PWD roads under Boleng should be done only after obtaining ADC Headquarter and Pangin EAC HQ in East Siang proper official written approvals. District” at Sl. No. 2 of the Index of Projects:  The original sanctioned amount of Rs 14.86 lakh for pot-hole repair in Boleng Town has been utilized for construction of an approach road to foot suspension bridge at Mopit village.  Additional one number of 1.5 m span Slab Culvert has been constructed in place of a Breast Wall at approach road from BRTF Road to Hambung Dere.

B. The project “Infrastructure development for Govt. Higher Secondary School at Boleng & Pangin” at Sl. No. 16 of the Index of Projects:  The Executing Department has increased the plinth area of Auditorium building to 348 sq. mt. from the original 252 sq. mt. To meet the additional fund requirement, the construction of a Type III quarter which was sanctioned for an amount of Rs 9.97 lakh has been dropped. 2. Sources of funding: 2. The State Government may consider The project “Improvement of Pasighat-Pangin road” at Sl. developing a Relational Database No. 7 of the Index of Projects: Management System (RDBMS) of  Funds have also been provided for the Sector 26 to 76 funded projects providing details of km under RIDF – XV for an amount of Rs 250.00 lakh. projects such as location, lat/long, scope Work components of Kutcha Drains and Slip Clearance of work, funding, schemes etc. which are included in both the Schemes and project would enable meaningful monitoring implementation under the two Schemes completed and also planning. simultaneously on 31st March 2011. 3. Commencement of work before Administrative 3. The State Government may consider Approval and Technical Sanction: formulating a policy so that works do A. The project “C/o flood protection work at various rivers not commence prior to obtaining of within Sille-Oyan circle to protect Agri Land” at Sl. No. 8 of Administrative Approval and Technical the Index of Projects: Sanction.  Work commenced on 27th May 2010 and completed on 25th June 2010, whereas the date of sanction is 13th July 2010.

B. The project “C/o flood protection work at various rivers within Ruksin Circle to protect Agril land” at Sl. No. 9 of the Index of Projects:  Work commenced on 27th May 2010 and completed on 25th June 2010, whereas the date of sanction is 12th July 2010.

ST 5 CONSOLIDATED MONITORING REPORT – 1 REPORT EAST SIANG (District Specific Projects) – SPA (2009-10)

“SHORT-TERM RECOMMENDATIONS” Observations Recommendations C. The project “C/o flood protection work at various rivers within Bilat circle to protect Agril land” at Sl. No. 10 of the Index of Projects:  Work commenced on 27th May 2010 and completed on 25th June 2010, whereas the date of sanction is 12th July 2010.

“MEDIUM-TERM RECOMMENDATIONS” Observations Recommendations 1. Projects being executed by non – technical 1. Such large & important departments: construction/civil works should Three projects, viz. (i) “C/o flood protection work at various ideally be executed by technical rivers within Sille-Oyan circle to protect Agri Land”; (ii) “C/o executing departments like WRD etc. flood protection work at various rivers within Ruksin Circle to protect Agril land” and (iii) “C/o flood protection work at various rivers within Bilat circle to protect Agril land” at Sl. Nos. 8, 9 and 10 respectively of the Index of Projects have been executed by BDO, Ruksin CD Block who has only one technical person in the position of Junior Engineer. This has affected the quality of the works executed, which were not up to the desired level, and appears to have suffered from lack of technical supervision. 2. A) Multiple contractors executing works on Work 2. A policy decision needs to be taken Order Basis by the State Government to make The number of contractors engaged in 6 no. of the projects tendering process mandatory in in East Siang district as reported by the Executing award of works under SPA along the Departments is as under: lines of centrally sponsored schemes Name of the project No. of like PMGSY etc. contractors (i) C/o road under Pangin-Boleng Administrative 11 circle (3.69KM) (ii) Improvement of PWD roads under Boleng ADC 88 Headquarter and Pangin EAC HQ in East Siang District (iii) Improvement & upgradation of Ngopok-Silluk 121 road (12.86 km) (iv) C/o bailey bridge (160 feet) over river Seram 16 on Mebo-Dholla road (v) Flood & river bank erosion management project 96 at Rani, Sille, Manganang & Ruksin villages (vi) C/o minor irrigation projects under Boleng 161 Water Resources Sub – Division (vii) Infrastructure development for Govt. Higher 22 Secondary School at Boleng & Pangin B) Major part of the project being implemented by the Executing Department itself: (i) The project “Improvement of road network at Pasighat township in East Siang District” at Sl. No. 3 of the Index of Projects:

ST 6 CONSOLIDATED MONITORING REPORT – 1 REPORT EAST SIANG (District Specific Projects) – SPA (2009-10)

“MEDIUM-TERM RECOMMENDATIONS” Observations Recommendations The Executing Department itself has executed work cost of Rs 46.35 lakh out of the total project cost of Rs 80.00 lakh.

(ii) The project “Improvement of Pasighat-Balek road (8.50 km) in East Siang District: Phase-II” at Sl. No. 4 of the Index of Projects: The Executing Department itself has executed work cost of Rs 113.54 lakh out of the total project cost of Rs 160.00 lakh.

“LONG-TERM RECOMMENDATIONS” Observations Recommendations 1. Quality Testing and Quality Control Measures: 1. The State Govt. may consider arrangements for Quality Testing Presently no testing facilities are available close to sites/ facilities close to the sites/ District District HQs. All the constructions observed were being HQs. The Executing Depts. may done without any testing. introduce Quality Control Register Moreover, no quality control measures are being taken at to keep record of Test Reports of present. materials used as also Site Order Book for recording observations made by JE/AE/EE during their visits. 2. Detailed studies prior to executing projects: 2. The Departments should undertake detailed studies/scientific studies Many of the projects especially the Flood Control Works and where required take External have been executed without undertaking detailed scientific Experts for preparing Detailed studies. Project Reports prior to taking up The flood control works have been done on an emergency projects for execution. and adhoc basis which may result in the works having to be repeated again in the next rainy season. 3. Signboards 3. The State Govt. may consider making it mandatory for all projects funded At present only a few projects have signboards mentioning under SPA to have standardized the name of project, project cost, scheme, source of funding signboards displaying details such etc. as: (a) Name of the Project; (b) Scheme; (c) Project Cost; (d) Amount and Source of Funding; (e) Year of funding; (f) Executing Dept.; (g) Date of Commencement & stipulated Date of Completion etc.

ST 7 CONSOLIDATED MONITORING REPORT – 1 REPORT EAST SIANG (District Specific Projects) – SPA (2009-10)

3. SUMMARY OF PROJECT SPECIFIC OBSERVATIONS

(i) C/o road under Pangin-Boleng Administrative circle (3.69KM) Cost of project: Rs. 150.00 lakh Details of project: Construction of rural link roads at three locations under Pangin-Boleng Administrative Circle, limited to earthwork in formation cutting. Observations: (a) As on 9th March 2011, the day of visit by the Third Party Monitors, an amount of Rs. 125.22 lakh has been utilized with 83% financial achievement. The monitoring team could visit two of the project sites out of three sites. Project implementation is in progress; (b) On the road from Yambung to Radha village, improvement of road geometry as well as construction of adequate no. of cross drainage structures should be considered subject to additional fund allotment. With regard to road from BRTF road to Deleng at Parong village, it was found that the road formation has not been leveled in some stretches; (c) The Department has engaged 11 nos of contractors on work order basis for executing the works.

(ii) Improvement of PWD roads under Boleng ADC Headquarter and Pangin EAC HQ in East Siang District Cost of project: Rs. 100.00 lakh Details of project: Improvement and maintenance of roads at various locations under Boleng ADC HQ and Pangin EAC HQ, consisting of road widening, slab culverts, breast wall and pot- hole repair. Observations: (a) The project has been completed as on the days of visit by the Third Party Monitors i.e. 1st and 2nd May 2011; (b) The original sanctioned amount of Rs 14.86 lakh for pot-hole repair in Boleng Town has been utilized for construction of approach road to foot suspension bridge at Mopit village as Boleng Township roads have been handed over to the Dept. of Urban Development & Housing after Boleng town has been declared Urban by Govt. of Arunachal Pradesh; (c) Additional one number of 1.5 m span slab culvert has been constructed in place of breast wall at approach road from BRTF Road to Hambung Dere; (d) The Department has engaged 88 nos. of contractors on work order basis for executing work cost of Rs 92.11 lakh, while the Department itself has executed work cost of Rs 7.39 lakh.

(iii) Improvement of road network at Pasighat township in East Siang District Cost of project: Rs. 80.00 lakh Details of project: Improvement and maintenance of road network in Pasighat town. Observations: (a) The project has been completed as on the day of visit by the third party monitor, 29th April 2011; (b) The Department engaged a single contractor on work order basis for executing work cost of Rs 32.45 lakh, while the Department itself executed work cost of 46.35 lakh;

ST 8 CONSOLIDATED MONITORING REPORT – 1 REPORT EAST SIANG (District Specific Projects) – SPA (2009-10)

(iv) Improvement of Pasighat-Balek road (8.50 km) in East Siang District: Phase-II Cost of project: Rs. 160.00 lakh Details of project: Improvement and maintenance of road from Pasighat to Balek covering a distance of 8.50 km under phase-II. Observations: (a) The project has been physically completed as on the day of visit by the Third Party Monitors i.e. on 29th April 2011. However, in terms of financial progress, the Department has furnished utilization details for an amount of Rs 153.72 lakh only against the sanctioned amount of Rs 160.00 lakh; (b) The Department had engaged 5 nos. of contractors on work order basis for executing work cost of Rs 40.18 lakh, while the executing department itself has executed work cost of Rs 113.54 lakh.

(v) Improvement & upgradation of Ngopok-Silluk road (12.86 km) Cost of project: Rs. 200.00 lakh Details of project: Improvement and upgradation of Ngopok – Silluk Road covering a distance of 13.537 km. Observations: (a) As on the day of visit by the third party monitor, 30th April 2011, work is physically almost complete, with only black topping in few stretches remaining; (b) Works have been executed over a distance of 13.537 km, but in the project title it has been erroneously mentioned as 12.86 km; (c) The Department has engaged 121 nos. of contractors on work order basis for executing work cost of Rs 195.00 lakh, while the Department itself has executed work cost of Rs 4.00 lakh.

(vi) C/o bailey bridge (160 feet) over river Seram on Mebo-Dholla road Cost of project: Rs. 100.00 lakh Details of project: Construction of a 160 ft long Bailey Bridge over River Seram on Mebo-Dholla Road. Observations: (a) As on the day of visit by the third party monitor, 30th April 2011, about 70% of sub-structure works and about 80% of approach road embankment have been completed, while bridge components have already been transported to the project site; (b) The physical progress and quality of works executed were found to be satisfactory; (c) The Department could not provide any Hydrological/Geological Data of the project site. Before taking up such a project in hilly topography, it is important to take up proper study of behavior of the River involving bank stability, vulnerability to erosion, meandering, HFL, discharge data, etc for proper identification of bridge site; (d) The Department has engaged 16 nos. of contractors on work order basis for executing work cost of Rs 88.00 lakh, while the Department itself has executed work cost of Rs 8.00 lakh.

(vii) Improvement of Pasighat-Pangin road Cost of project: Rs. 100.00 lakh Details of project: Improvement of Pasighat-Pangin Road, consisting mainly of landslide and slip clearance. Observations: (a) The project has been physically completed as on the day of visit by the Third Party Monitors, 1st May 2011. The project is mainly for landslide and slip clearance and has two divisions of the Department executing the works, viz. Pasighat Division (0-28 km) and Boleng Division (28-76 km);

ST 9 CONSOLIDATED MONITORING REPORT – 1 REPORT EAST SIANG (District Specific Projects) – SPA (2009-10)

(b) All items of work are related to regular and routine maintenance of roads, which the Department can execute directly provided they have the necessary equipments and funds at their disposal; (c) In the case of work execution by Pasighat Division, no information has been provided on whether the works have been executed by the Department directly or through contractors. In the case of work execution by Boleng Division, the department has executed work cost of Rs 10.00 lakh, while work cost of Rs 39.50 lakh was executed through contractors, but no information has been provided regarding number of contractors engaged; (d) In the case of details of financial utilization by Pasighat Division, information has not been provided regarding utilization of an amount of Rs 1.89 lakh; (e) Funds have also been provided for Pasighat-Pangin Road (Sector 26 to 76 km) under RIDF – XV for an amount of Rs 250.00 lakh vide Sanction No. SPWD/702/RIDF-XV/AP/104th/PSC/2009, dated 28-07-2009. Work components including Kutcha Drains and Slip Clearance are included in both the schemes and project implementation under the two schemes completed simultaneously on 31st March 2011.

(viii) C/o flood protection work at various rivers within Sille-Oyan circle to protect Agri Land Cost of project: Rs. 50.00 lakh Details of project: Construction of wire crated boulder protection at six locations in Sille-Oyan Circle. Observations: (a) Out of six nos. of sub-projects under this project, only one sub-project could be visited by the Third Party Monitors on 6th May 2011. The remaining sub-projects will be monitored during the subsequent visit. (b) As reported, work commenced on 27th May 2010 and completed on 25th June 2010, whereas the date of sanction is 13th July 2010. (c) The quality of works executed was not up to the desired standard and there appears to be lack of proper supervision. This may attributed to the fact that there is only one technical person in the position of Junior Engineer at CD Block Ruksin shouldering the entire responsibility; (d) Ideally, such projects should be executed by Technical Departments like WRD.

(ix) C/o flood protection work at various rivers within Ruksin Circle to protect Agril land Cost of project: Rs. 50.00 lakh Details of project: Construction of wire crated boulder protection at ten locations in Ruksin Circle. Observations: (a) Out of 10 nos. of sub-projects under this project, only two sub-projects could be visited by the Third Party Monitors on 6th May 2011. The remaining sub-projects will be monitored during the subsequent visit. (b) As reported, work commenced on 27th May 2010 and completed on 25th June 2010, whereas the date of sanction is 12th July 2010; (c) The quality of works executed was not up to the desired standard; it was observed that in some of the works oversized boulders were used without proper filling up of empty spaces with small boulders. This could be due to lack of proper technical supervision since there is only one technical person in the position of Junior Engineer at CD Block Ruksin shouldering the entire responsibility; (d) Ideally, such projects should be executed by Technical Departments like WRD.

ST 10 CONSOLIDATED MONITORING REPORT – 1 REPORT EAST SIANG (District Specific Projects) – SPA (2009-10)

(x) C/o flood protection work at various rivers within Bilat circle to protect Agril land Cost of project: Rs. 50.00 lakh Details of project: Construction of wire crated boulder protection at eight locations in Bilat circle. Observations: (a) Out of 8 nos. of sub-projects under this project, only three sub-projects could be visited by the Third Party Monitors on 6th May 2011. The remaining sub-projects will be monitored during the subsequent visit. (b) As reported, work commenced on 27th May 2010 and completed on 25th June 2010, whereas the date of sanction is 12th July 2010. The Third Party Monitoring Team could visit only 3 locations and remaining project locations will be monitored on subsequent visits. (c) The quality of works executed was not up to the desired standard; the boulders used for construction were not regular in size with oversized/undersized boulders used liberally. This could be due to lack of proper technical supervision, since there is only one technical person in the position of Junior Engineer at CD Block Ruksin shouldering the entire responsibility. (d) Ideally, such projects should be executed by Technical Departments like WRD.

(xi) Flood & river bank erosion management project at Rani, Sille, Manganang & Ruksin villages Cost of project: Rs. 150.00 lakh Details of project: Construction of flood protection works at five locations. Observations: (a) As on the day of visit by the Third Party Monitors, 30th April 2011, project implementation has been completed; (b) It has been observed that works executed were in line with specifications and their quality was of satisfactory level; (c) The department has engaged 96 nos. of contractors on work order basis for executing work cost of Rs 149.25 lakh.

(xii) C/o minor irrigation projects under Boleng Water Resources Sub - Division Cost of project: Rs. 150.00 lakh Details of project: Construction of earthen channels at 34 locations. Observations: (a) As on the day of visit by the Third Party Monitors, 2nd May 2011, project implementation has been completed. Out of the 34 project locations, physical visits could be made to two of them; rest could not be visited due to the problems of accessibility, since the project sites are located in far flung areas; (b) Works executed under this project are only limited to construction of small earthen channels, which requires only manual labor as input. Such projects can be more suitably taken up under schemes like MNREGA; (c) The department has engaged 161 nos. of contractors on work order basis for executing work cost of Rs 142.00 lakh.

(xiii) Restoration of irrigation projects and flood control works at Berung, Rengging, Yagrung, Tekang, Sibut, Runne, Takilalung, Mirbuk, Kelek and Napit villages Cost of project: Rs. 86.00 lakh Site inspection could not be made for this project during the current round of visit, due to problem of accessibility and will be covered in the next round of monitoring.

ST 11 CONSOLIDATED MONITORING REPORT – 1 REPORT EAST SIANG (District Specific Projects) – SPA (2009-10)

(xiv) Providing High Mast Public Lighting system at Pasighat township Cost of project: Rs. 73.00 lakh Details of project: Installation of 6 nos of High Mast Public Lighting System at Pasighat Town. Observations: (a) As on the day of visit by the Third Party Monitors, 29th April 2011, project implementation is complete; (b) The six nos. of High Mast Public Lighting systems have been installed at Medical Charali, JN College, Siang Guest House, Public Bus Stand, Gandhi Chowk and near General Ground.

(xv) Strengthening & improvement of Pasighat fish seed farm including post harvest facilities under East Siang district Cost of project: Rs. 50.00 lakh Site inspection could not be made for this project during the current round of visit, since concerned officials could not be contacted and will be covered in the next round of monitoring.

(xvi) Infrastructure development for Govt. Higher Secondary School at Boleng & Pangin Cost of project: Rs. 50.00 lakh Details of project: Improvement in infrastructure of Govt. Higher Secondary Schools at Boleng and Pangin. Observations: (a) As on the days of visit by the Third Party Monitors i.e. on 1st and 2nd May 2011, construction of 2 nos of Type II quarters were in the final stages, while construction of SPT Auditorium building was about 50% complete; (b) The executing department has affected a change in the scope of work. The construction of Type III quarter has been dropped and funds for the same are being diverted to Auditorium building whose plinth area has been increased to 348 sqm from the original 252 sqm, in order to accommodate 500 nos of students; (c) The department has engaged 22 nos. of contractors on work order basis for executing work cost of Rs 21.69 lakh.

(xvii) Improvement of infrastructure at J.N. College, Pasighat in East Siang District Cost of project: Rs. 100.00 lakh Details of project: Construction of a double storied boys hostel having capacity for 48 boarders. Observations: (a) As on the day of visit by the Third Party Monitors, 29th April 2011, the Executing Department has achieved 80% work progress. (b) Progress of work as well as quality of works executed has been found to be satisfactory.

ST 12 CONSOLIDATED MONITORING REPORT – 1 REPORT EAST SIANG (District Specific Projects) – SPA (2009-10)

(xviii) Infrastructure development of C.O. Headquarter at Kora Cost of project: Rs. 400.00 lakh Details of project: Construction of buildings, quarters and approach road at Kora C.O. Headquarter. Observations: (a) As on the day of visit by the Third Party Monitors, 30th April 2011, some progress has been achieved in the construction of approach road but very little progress in construction of the buildings; (b) No works have been executed since April and works will resume only in the month of June/July. (c) It was reported that the contractor, who has been engaged through tendering process, has stopped construction activities.

(xix) North Eastern Institute of Folk medicine at Pasighat Cost of project: Rs. 53.00 lakh Site inspection could not be made for this project during the current round of visit, since concerned officials could not be contacted and will be covered in the next round of monitoring.

ST 13 CONSOLIDATED MONITORING REPORT – 1 REPORT EAST SIANG (District Specific Projects) – SPA (2009-10)

4. INTRODUCTION

(a) Special Plan Assistance (SPA) projects approved during Annual Plan 2009-10 for the state of Arunachal Pradesh The Planning Commission had approved a total of Rs. 90000 lakh (grant) under Special Plan Assistance (SPA) for 320 nos. of projects for implementation during the Annual Plan 2009-10 for the State of Arunachal Pradesh. The required loan component of Rs. 5402.90 lakh has been provided by the State Government against each approved project of Special Plan Assistance (SPA). The required fund was released by the Ministry of Finance towards the end of the financial year 2009-10. To avoid haphazard and slapdash utilization of resources, Govt. of Arunachal Pradesh requested the Planning Commission to extend the time frame beyond March 31, 2010 for implementation of projects up to September 30, 2010. Accordingly, all concerned Departments were allowed to implement the SPA (2009-10) projects during 2009-10 within the stipulated deadline. To ensure transparency and judicious utilization of resources, the Govt. of Arunachal Pradesh engaged Third Party Monitors for independent monitoring of the SPA (2009-10) projects. A total of 320 nos. of SPA (2009-10) projects were to be monitored by NABCONS and NEDFi.

(b) Independent Third Party Monitoring of SPA (2009-10) projects by NEDFi NEDFi has been assigned, on professional basis, the work of independent Third Party Monitoring of 98 (ninety eight) nos. of district specific infrastructure projects in the eight districts of Upper Siang (8 nos.), East Siang (19 nos.), Dibang Valley (4 nos.), Lower Dibang Valley (10 nos.), Lohit (12 nos.), Anjaw (3 nos.), Changlang (21 nos.) and Tirap (21 nos.) in the State of Arunachal Pradesh, under SPA (2009-10) and 30 (thirty) nos. of multiple/cluster projects whose benefits accrue to multiple districts totaling 128 (one hundred twenty eight) nos. of projects under SPA (2009-10).

ST 14 CONSOLIDATED MONITORING REPORT – 1 REPORT EAST SIANG (District Specific Projects) – SPA (2009-10)

5. METHODOLOGY & SAMPLING

(a) Methodology Detailed information regarding the projects to be monitored was collected from the Executing Departments through an approved Government Format along with Detailed Project Reports/Concept Papers. Desk study was done by an Expert Team formed especially for the purpose. Field visits were taken up after coordination with the District Planning Officers, Planning Department, Chief Engineers/Executive Engineers/Assistant Engineers of the implementing Departments. During the field visits detailed physical survey of the projects were conducted. On-field discussions with the executing engineers & contractors were held and wherever recommendations, corrective measures required were provided by the Expert Team. Scrutiny of project costs and expenses, interaction wherever possible with the beneficiaries, Village Heads, meetings with the Deputy Commissioners and Heads of Departments were done and feedback provided.

(b) Sampling of cluster of projects 100% projects (all 19 nos.) have been taken up for independent Third Party Monitoring by NEDFi. Site inspection could not be made in regard to 3 projects during the current round of visit, viz. (i) “Restoration of irrigation projects and flood control works at Berung, Rengging, Yagrung, Tekang, Sibut, Runne, Takilalung, Mirbuk, Kelek and Napit villages”; (ii) “Strengthening & improvement of Pasighat fish seed farm including post harvest facilities under East Siang district” and (iii) “North Eastern Institute of Folk medicine at Pasighat”. These projects will be covered during the next round of visit. Out of 19 projects visited, 6 of them are incomplete and will be monitored till they are physically completed. Equipped with the background information in respect of the selected projects provided by the State Government, an expert team of NEDFi was deployed in the field to undertake the physical monitoring studies of the identified projects with the highest level of objectivity, data integrity and independence. This methodology will be uniformly followed for all monitoring visits subject, however, to further improvement from time to time based on the felt needs and feedback while keeping intact in sharp focus the core idea of making the monitoring exercise absolutely objective and corrective in nature.

ST 15 CONSOLIDATED MONITORING REPORT – 1 REPORT EAST SIANG (District Specific Projects) – SPA (2009-10)

6. RECOMMENDATIONS

6.1. Obtaining proper approvals for changes in scope of work Any major changes in scope of work during project implementation should be done only after obtaining proper official written approvals. Please refer to 7(ii) & 7(xvi) at pages 19 & 30 respectively.

6.2. Developing a Relational Database Management System of funded projects

The State Government may consider developing a Relational Database Management Software for all funded projects providing details of projects such as location, lat/long, scope of work, funding, schemes etc. to avoid duplicity of project funding and enable meaningful monitoring and also planning, better planning and monitoring. Please refer to 7(vii) at page 23.

6.3. Policy formulation to avoid commencement of works before obtaining Administrative Approval and Technical Sanction

The State Government may consider formulating a policy so that works do not commence without obtaining Administrative Approval and Technical Sanction. Please refer to 7(viii), 7(ix) and 7(x) at pages 24 and 25.

6.4. Important construction works to be executed by Technical Departments Important construction projects should be executed by Technical Departments like PWD etc. Please refer to 7(viii), 7(ix) and 7(x) at pages 24 & 25 respectively.

6.5. Tendering process in place of Work Order system in awarding works

A policy decision may be considered by the State Government to make tendering process mandatory in award of work under SPA along the lines of centrally sponsored schemes like PMGSY. Well-established procedure for tendering, through competitive bidding, should be followed for all projects to ensure quality works and timely completion. Please refer to medium term recommendations at page 6.

ST 16 CONSOLIDATED MONITORING REPORT – 1 REPORT EAST SIANG (District Specific Projects) – SPA (2009-10)

6.6. Quality Testing and Quality Control Measures

The State Govt. may consider arrangements for Quality Testing facilities close to the sites/District HQs. The Executing Depts. may introduce Quality Control Register to keep record of Test Reports of materials used as also Site Order Book for recording observations made by JE/AE/EE during their visits.

6.7. Detailed studies prior to executing projects

The Departments should undertake detailed studies/scientific studies and where required take External Experts for preparing Detailed Project Reports prior to taking up projects for execution.

6.8. Signboards

The State Govt. may consider making it mandatory for all projects funded under SPA to have standardized signboards displaying details such as: (a) Name of the Project; (b) Scheme; (c) Project Cost; (d) Amount and Source of Funding; (e) Year of funding; (f) Executing Department; (g) Date of Commencement & stipulated Date of Completion etc.

ST 17 CONSOLIDATED MONITORING REPORT – 1 REPORT EAST SIANG (District Specific Projects) – SPA (2009-10)

7. PROJECT SPECIFIC OBSERVATIONS

(i) C/o road under Pangin-Boleng Administrative circle (3.69 KM) The project is for construction of rural link roads at three locations under Pangin- Boleng Administrative Circle, limited to earthwork in formation cutting. The details of project cost are given below:- Sl. Sub head/ item of work Length Sanctioned No. (km) Amount (Rs. in Lakh) 1 C/o road Yambung to Radha village 0.87 34.78 2 C/o road from Pangkang to Kumku village 1.92 79.78 3 C/o road from BRTF road to Deleng at Parong village 0.90 34.69 4 Add Contingency 0.75 Total 150.00

As on the days of visit by the Third Party Monitors i.e. on 1st and 2nd May 2011, an amount of Rs 125.22 lakh has been utilized with 83% financial achievement. The monitoring team could visit two of the project sites, viz. “C/o road Yambung to Radha village” and “C/o road from BRTF road to Deleng at Parong village” and found that the works were completed. On the road from Yambung to Radha village, improvement of road geometry as well as construction of adequate no. of cross drainage structures should be considered subject to additional fund allotment. With regard to road from BRTF road to Deleng at Parong village, it was found that the road formation is not leveled in some stretches. The department has engaged 11 nos. of contractors on work order basis for executing the works. There is a need for introduction of tendering process in award of such works for improving the quality of works.

Likely Benefits of the project

Some of the major benefits likely to accrue out of this project are:  Providing road connectivity to villages under Pangin – Boleng administrative circle.

ST 18 CONSOLIDATED MONITORING REPORT – 1 REPORT EAST SIANG (District Specific Projects) – SPA (2009-10)

(ii) Improvement of PWD roads under Boleng ADC Headquarter and Pangin EAC HQ in East Siang District The project is for improvement and maintenance of roads at various locations under Boleng ADC HQ and Pangin EAC HQ, consisting of road widening, slab culverts, breast wall and pot-hole repair. The details of project cost are given below: - Sl. Sub head / item of work Unit Sanctioned amount No. (Rs. in lakh) 1. Widening 3.50 km 36.52 2. 1.50 m span slab culvert 3 nos. 16.68 3. 2.00 m height breast wall 15.00 m 3.10 4. Pot hole repair 10631.25 sqm 43.20 5. Add Contingency 0.50 Total 100.00 The project has been completed as on the day of visit by the third party monitors, 1st and 2nd May 2011 and works executed were found to be satisfactory. However, it has been observed that there have been changes to the original scope of work viz.  The original sanctioned amount of Rs 14.86 lakh for pot-hole repair in Boleng Town has been utilized for construction of an approach road to foot suspension bridge at Mopit village. The executing department has explained that this was done, since Boleng Township roads have been handed over to Dept. of Urban Development and Housing after the town was declared as urban area by the state Govt.  Additional one number of 1.5 m span Slab Culvert has been constructed in place of a Breast Wall at approach road from BRTF Road to Hambung Dere. The department has engaged 88 nos. of contractors on work order basis for executing work cost of Rs 92.11 lakh, while the Department itself has executed work cost of Rs 7.39 lakh. For a project of this size, the number of contractors engaged is too many. There is a need for introduction of tendering process in award of such works and avoid multiplicity of contractors for improving the quality of works.

Likely Benefits of the project

Some of the major benefits likely to accrue out of this project are:  Better ride quality.

ST 19 CONSOLIDATED MONITORING REPORT – 1 REPORT EAST SIANG (District Specific Projects) – SPA (2009-10)

(iii) Improvement of road network at Pasighat township in East Siang District The project is for improvement and maintenance of road network in Pasighat town. The details of project cost are given below: - Sl. Sub head / item of work Unit Sanctioned amount No. (Rs. in lakh) 1. Earthwork – Raising of road level 1,125 cum 5.50 2. WBM - I 0.50 km 5.31 3. WBM - II 0.50 km 3.75 4. WBM - III 0.50 km 4.42 5. Carpeting 3.05 km 38.38 6. Surface drains 8.71 km 5.40 7. Shoulder maintenance 6.215 km 16.03 8. Add Contingency 1.21 Total 80.00 The project has been completed as on the day of visit by the third party monitor, 29th April 2011. The Department had engaged a single contractor on work order basis for executing work cost of Rs 32.45 lakh, while the Department itself executed work cost of 46.35 lakh, which was mainly for purchase of materials. There is a need for introduction of tendering process in award of such works.

Likely Benefits of the project Some of the major benefits likely to accrue out of this project are:  Better ride quality;  Improved drainage.

(iv) Improvement of Pasighat-Balek road (8.50 km) in East Siang District: Phase-II The project is for improvement and maintenance of road from Pasighat to Balek covering a distance of 8.50 km under phase II. The details of project cost are given below: - Sl. Sub head / item of work Unit Sanctioned amount No. (Rs. in lakh) 1. Earthwork – Raising of road level 1,890 cum 9.22 2. Granular sub-base 1.00 km 5.62 3. WBM I 1.00 km 5.71 4. WBM II 1.00 km 6.66 5. WBM III 1.00 km 8.03 6. Carpeting/ Re-carpeting 5.00 km 54.24 7. Box culvert – 1.50 m x 1.50 m 9 nos. 33.93 8. Slab culvert – 2.00 m x 2.00 m 2 nos. 15.29 9. Slab culvert – 6.00 m x 3.00 m 1 no. 15.02 10. Add contingency 6.28 Total 160.00

ST 20 CONSOLIDATED MONITORING REPORT – 1 REPORT EAST SIANG (District Specific Projects) – SPA (2009-10)

The project has been physically completed as on the day of visit by the third party monitor, 29th April 2011. However, in terms of financial progress, the Department has furnished utilization details for an amount of Rs 153.72 lakh only against the sanctioned amount of Rs 160.00 lakh. No information has been provided for the balance amount of Rs 6.28 lakh. The Department has engaged 5 nos. of contractors on work order basis for executing work cost of Rs 40.18 lakh, while the Executing Department itself has executed work cost of Rs 113.54 lakh. There is a need for introduction of tendering process in award of such works.

Likely Benefits of the project

Some of the major benefits likely to accrue out of this project are:  Better ride quality;  Improved drainage.

(v) Improvement & upgradation of Ngopok-Silluk road (12.86 km) The project is for improvement and upgradation of Ngopok – Silluk Road covering a distance of 13.537 km. The details of project cost are given below: Sl. Sub head / item of work Unit Sanctioned amount No. (Rs. in lakh) 1. Jungle cutting 13.537 km 1.67 2. Earthwork in embankment 3.70 km 21.57 3. WBM-III 6.22 km 46.40 4. Black topping 10.537 km 106.42 5. 2 m span RCC slab culvert 4 nos. 13.68 6. 4 m span RCC slab culvert 1 no. 4.80 7. 3 m span RCC slab culvert 1 no. 4.30 8. Add contingencies 1.16 Total 200.00 As on the day of visit by the third party monitor, 30th April 2011, work is physically almost complete, with only black topping in few stretches remaining. Work was in progress on the day of visit. Works have been executed over a distance of 13.537 km, but in the project title it has been erroneously mentioned as 12.86 km. The Department has engaged 121 nos. of contractors on work order basis for executing work cost of Rs 195.00 lakh, while the Department itself has executed work cost of Rs 4.00 lakh. For a project of this size, the number of contractors engaged is too many. There is a need for introduction of tendering process in award of such works and avoid multiplicity of contractors for improving the quality of works.

ST 21 CONSOLIDATED MONITORING REPORT – 1 REPORT EAST SIANG (District Specific Projects) – SPA (2009-10)

Likely Benefits of the project

Some of the major benefits likely to accrue out of this project are:  Better ride quality;  Improved drainage.

(vi) C/o bailey bridge (160 feet) over river Seram on Mebo-Dholla road The project is for construction of a 160 ft long Bailey Bridge over River Seram on Mebo-Dholla Road. The details of project cost are given below: - Sl. Sub head / item of work Sanctioned amount No. (Rs. in lakh) 1. Sub-structure, consisting of 2 nos each of Well Foundation (10m 85.98 depth) & Abutment (3m height) 2. Superstructure – Transportation of Bailey Bridge components 0.20 (89.00 MT) 3. Superstructure – Erection and launching 3.81 4. Embankment of approach road (300 m) 6.21 5. Add contingency 3.80 Total 100.00 As on the day of visit by the Third Party Monitors, 30th April 2011, about 70% of sub- structure works and about 80% of approach road embankment have been completed, while bridge components have already been transported to the project site. The physical progress and quality of works executed was found to be satisfactory. During the site visit, the Department could not provide Hydrological/Geological Data of the project site. Before taking up such a project in hilly topography, it is important to take up proper study of behavior of the River involving bank stability, vulnerability to erosion, meandering, HFL, discharge data, etc for proper identification of bridge site. The Department has engaged 16 nos. of contractors on work order basis for executing work cost of Rs 88.00 lakh, while the Department itself has executed work cost of Rs 8.00 lakh. There is a need for introduction of tendering process in award of such works for improving the quality of works.

Likely Benefits of the project Some of the major benefits likely to accrue out of this project are:  Reduction in distance of road connection with Assam.

ST 22 CONSOLIDATED MONITORING REPORT – 1 REPORT EAST SIANG (District Specific Projects) – SPA (2009-10)

(vii) Improvement of Pasighat-Pangin road The project is mainly for landslide and slips clearance and has two Divisions of the department executing the works, viz. Pasighat Division (0-28 km) and Boleng Division (28-76 km), each executing work cost of Rs 50.00 lakh. The details of project cost are given below: - Sl. Sub head / item of work Unit Sanctioned amount No. (Rs. in lakh) A. Pasighat Division (0-28 km) 1. Hillside drain clearance 25.56 km 5.37 2. Landslide clearance 19807.00 cum 13.47 3. Maintenance of earthen shoulder 6059.00 sqm 4.48 4. WBM III 2630.00 sqm 6.24 5. Pot-hole repair 5255 sqm 18.55 6. Add contingency 1.89 Total (A) 50.00 B. Boleng (28-76 km) 7. Slip clearance 44,000 cum 36.50 8. Kuttcha drain 16.00 km 8.00 9. Jungle clearance 10 nos. 5.00 10. Add contingency 0.50 Total (B) 50.00 Total (A+B) 100.00 The project has been physically completed as on the day of visit by the third party monitor, 1st May 2011. As can be observed from the project cost structure, all items of work are related to regular and routine maintenance of roads, which the Department can execute directly provided they have the necessary equipments and funds at their disposal. In the case of work execution by Pasighat Division, no information has been provided on whether the works have been executed by the Department directly or through contractors. In the case of work execution by Boleng Division, the Department has executed work cost of Rs 10.00 lakh, while work cost of Rs 39.50 lakh was executed through contractors, but no information has been provided regarding number of contractors engaged. Also in the case of details of financial utilization by Pasighat Division, information has not been provided regarding utilization of an amount of Rs 1.89 lakh. It may be noted here that, funds have also been provided for Pasighat-Pangin Road (Sector 26 to 76 km) under RIDF – XV for an amount of Rs 250.00 lakh vide Sanction No. SPWD/702/RIDF-XV/AP/104th/PSC/2009, dated 28-07-2009. Please refer to page no. 86 for details. Work components including Kutcha Drains and Slip Clearance are included in both the schemes and project implementation under the two schemes completed simultaneously on 31st March 2011.

ST 23 CONSOLIDATED MONITORING REPORT – 1 REPORT EAST SIANG (District Specific Projects) – SPA (2009-10)

Likely Benefits of the project Some of the major benefits likely to accrue out of this project are:  Better ride quality;  Improved drainage.

(viii) C/o flood protection work at various rivers within Sille-Oyan circle to protect Agri Land The project is for construction of wire crated boulder protection at six locations in Sille-Oyan Circle. The details of project cost are given below: Sl. Sub head / item of work Unit Sanctioned amount No. (Rs. in lakh) 1. Wire crated boulder protection 6 nos. 49.75 2. Add contingency 0.25 Total 50.00

Out of six nos. of sub projects in this scheme, only one sub project could be visited by the Third Party Monitors on 6th May 2011. The remaining sub projects will be monitored during the subsequent visit. As reported, work commenced on 27th May 2010 and completed on 25th June 2010, whereas the date of sanction is 13th July 2010. The quality of works executed was not up to the desired standard and there appears to be lack of proper supervision. This may be attributed to the fact that the Executing Agency of BDO, Ruksin CD Block has only one technical person in the position of Junior Engineer at CD Block Ruksin shouldering the entire responsibility. Such flood protection works should ideally be executed by Technical Department like Water Resources Department.

Likely Benefits of the project

Some of the major benefits likely to accrue out of this project are:  Protection of agricultural lands from flood and erosion.

(ix) C/o flood protection work at various rivers within Ruksin Circle to protect Agril land The project is for construction of wire crated boulder protection at ten locations in Ruksin Circle. The details of project cost are given below: Sl. Sub head / item of work Unit Sanctioned amount No. (Rs. in lakh) 1. Wire crated boulder protection 10 nos. 49.75 2. Add contingency 0.25 Total 50.00

ST 24 CONSOLIDATED MONITORING REPORT – 1 REPORT EAST SIANG (District Specific Projects) – SPA (2009-10)

Out of 10 nos. of sub projects in this scheme, only two sub projects could be visited by the Third Party Monitors on 6th May 2011. The remaining sub projects will be monitored during the subsequent visit. As reported, work commenced on 27th May 2010 and completed on 25th June 2010, whereas the date of sanction is 12th July 2010. The quality of works executed was not up to the desired standard; it was observed that in some of the works oversized boulders were used without proper filling up of empty spaces with small boulders. This may be attributed to the fact that the Executing Agency of BDO, Ruksin CD Block has only one technical person in the position of Junior Engineer at CD Block Ruksin shouldering the entire responsibility. Such flood protection works should ideally be executed by Technical Department like Water Resources Department.

Likely Benefits of the project

Some of the major benefits likely to accrue out of this project are:  Protection of agricultural lands from flood and erosion.

(x) C/o flood protection work at various rivers within Bilat circle to protect Agril land The project is for construction of wire crated boulder protection at eight locations in Bilat circle. The details of project cost are given below: Sl. Sub head / item of work Unit Sanctioned amount No. (Rs. in lakh) 1. Wire crated boulder protection 8 nos. 49.75 2. Add contingency 0.25 Total 50.00

Out of 8 nos. of sub projects in this scheme, only three sub projects could be visited by the Third Party Monitors on 6th May 2011. The remaining sub projects will be monitored during the subsequent visit. As reported, work commenced on 27th May 2010 and completed on 25th June 2010, whereas the date of sanction is 12th July 2010. In terms of the quality of works executed, it was not up to the desired standard. The boulders used for construction were not regular in size with oversized/undersized boulders used liberally. This may be attributed to the fact that the Executing Agency of BDO, Ruksin CD Block has only one technical person in the position of Junior Engineer at CD Block Ruksin shouldering the entire responsibility. Such flood protection works should ideally be executed by Technical Department like Water Resources Department.

ST 25 CONSOLIDATED MONITORING REPORT – 1 REPORT EAST SIANG (District Specific Projects) – SPA (2009-10)

Likely Benefits of the project

Some of the major benefits likely to accrue out of this project are:  Protection of agricultural lands from flood and erosion.

(xi) Flood & river bank erosion management project at Rani, Sille, Manganang & Ruksin villages The project is for construction of flood protection works at five locations. The details of project cost are given below: Sl. Sub head / item of work Unit Sanctioned amount No. (Rs. in lakh) 1. Flood & river bank erosion management project on Kemi river at Rani village a) Earthen embankment 1 job 54.99 b) Boulder guide wall 1 job 4.26 Sub-Total (1) 59.25 2. Flood & river bank erosion management project on Pagla nadi at Rani village a) Earthen embankment 1 job 28.30 b) Boulder guide wall 1 job 1.70 Sub-Total (2) 30.00 3. Flood & river bank erosion management project on Remi river at Sille village a) Earthen embankment 1 job 14.24 b) Boulder guide wall 1 job 5.76 Sub-Total (3) 20.00 4. Flood & river bank erosion management project on Penneng river at Manganang village a) Earthen embankment 1 job 7.45 b) Boulder Guide wall 1 job 5.26 c) Channelisation 1 job 17.29 Sub-Total (4) 30.00 5. Flood bank erosion management project on Ruksin river at Ruksin village a) C/o boulder guide wall 1 job 0.99 b) Channelisation 1 job 9.01 Sub-Total (5) 10.00 6. Add contingency 0.75 Total (1+2+3+4+5) 150.00

ST 26 CONSOLIDATED MONITORING REPORT – 1 REPORT EAST SIANG (District Specific Projects) – SPA (2009-10)

As on the day of visit by the Third Party Monitors, 30th April 2011, project implementation has been completed. Out of the five project locations, physical visits were made to three of them. It has been observed that works executed were in line with specifications and their quality was of satisfactory level. The Department has engaged 96 nos. of contractors on work order basis for executing work cost of Rs 149.25 lakh. For a project of this size, the number of contractors engaged is too many. There is a need for introduction of tendering process in award of such works and avoid multiplicity of contractors for improving the quality of works.

Likely Benefits of the project

Some of the major benefits likely to accrue out of this project are:  Protection of agricultural lands and homesteads from flood and erosion.

(xii) C/o minor irrigation projects under Boleng Water Resources Sub - Division The project is for construction of earthen channels at 34 locations. The details of project cost are given below: Sl. Sub head / item of work Unit Sanctioned amount No. (Rs. in lakh) 1. C/o MIP at Yemsing village 3403.13 cum 4.00 2. C/o MIP at Komsing village 4665.94 cum 4.00 3. C/o MIP at Karo Komsing village 2560.87 cum 3.00 4. C/o MIP at Pangin village 3418.13 cum 4.00 5. C/o MIP at Kebang village 3408.87 cum 4.00 6. C/o MIP at Tarak village 3398.03 cum 4.00 7. C/o MIP at Yibuk village 3414.37 cum 4.00 8. C/o MIP at Dosing village 4254.88 cum 4.00 9. C/o MIP at Riew village a) C/o Earthen Channel 3775.30 cum 2.92 b) C.C. Lining 25.00 m 1.48 10. C/o MIP at Pangkang village 4272.31 cum 5.00 11. C/o MIP at Pareng village 2546.26 cum 3.00 12. C/o MIP at Sitang village 4266.63 cum 5.00 13. C/o MIP at Riga village a) C/o Earthen Channel 7955.33 cum 7.30 b) Head Work 1 nos. 0.70 14. C/o MIP at Begging village 3961.51 cum 5.00 15. C/o MIP at Parong village 3367.47 cum 4.00 16. C/o MIP at Kumku Pangkang village 4258.13 cum 5.00 17. C/o MIP at Lissing village a) C/o Earthen Channel 3960.00 cum 4.20

ST 27 CONSOLIDATED MONITORING REPORT – 1 REPORT EAST SIANG (District Specific Projects) – SPA (2009-10)

Sl. Sub head / item of work Unit Sanctioned amount No. (Rs. in lakh) b) Head Work 1 nos. 0.80 18. C/o MIP at Sine village 3719.26 cum 5.00 19. C/o MIP at Mesing village 3945.75 cum 5.00 20. C/o MIP at Yingku village 3370.51 cum 4.00 21. C/o MIP at Rengo village 4282.10 cum 5.00 22. C/o MIP at Lileng village 2575.30 cum 3.00 23. C/o MIP at Rottung village 4254.10 cum 5.00 24. C/o MIP at Kellek village 3416.00 cum 4.00 25. C/o MIP at Babuk village 4254.91 cum 3.65 26. C/o MIP at Pangin village 5708.04 cum 6.70 27. C/o MIP at Yeksi village 4259.07 cum 5.00 28. C/o MIP at Jorsing village 2369.40 cum 2.80 29. C/o MIP at Sissen village 2972.69 cum 4.00 30. C/o MIP at Mopit village 3176.03 cum 4.00 31. C/o MIP at Sole village 2983.38 cum 4.00 32. C/o MIP at Lokpeng village 4665.94 cum 4.00 33. C/o MIP at Supsing village 3158.75 cum 4.00 34. C/o MIP at Koreng village 4254.91 cum 3.65 35. Add contingency 0.80 Total 178.6.00 As on the day of visit by the third part monitor, 2nd May 2011, project implementation has been completed. Out of the 34 project locations, physical visits could be made to two of them; rest could not be visited due to the problems of accessibility. It has been observed that works executed under this project are limited to construction of small earthen channels, which requires only manual labor as input. Such projects can be more suitably taken up under schemes like MNREGA. The Department had engaged 161 nos. of contractors on work order basis for executing work cost of Rs 142.00 lakh. For a project of this size, the number of contractors engaged is too many. There is a need for introduction of tendering process in award of such works and avoid multiplicity of contractors for improving the quality of works.

Likely Benefits of the project

Some of the major benefits likely to accrue out of this project are:  Providing irrigation facility to small farmers.

ST 28 CONSOLIDATED MONITORING REPORT – 1 REPORT EAST SIANG (District Specific Projects) – SPA (2009-10)

(xiii) Restoration of irrigation projects and flood control works at Berung, Rengging, Yagrung, Tekang, Sibut, Runne, Takilalung, Mirbuk, Kelek and Napit villages Site inspection could not be made for this project during the current round of visit, due to problems of accessibility and will be covered in the next round of monitoring.

(xiv) Providing High Mast Public Lighting system at Pasighat township The project is for installation of 6 nos. of High Mast Public Lighting System at Pasighat Town. The details of project cost are given below: Sl. Sub head / item of work Unit Sanctioned amount No. (Rs. in lakh) 1. 20 m long GI Mast 2. 9 nos. of 2x400 W light fitting CONT/HPIT 3. Head frame assy with cover 4. Lantern carriage 5. Luminaries mounting arm – complete 6. Appropriate size of Stainless steel suspension wire ropes 7. Compensation disc – complete 6 nos. 72.64 8. Double Drum winch 9. Electric cable – complete 10. Complete set of internal power tool 11. Mast sections 12. Complete foundation accessories 13. Lightening arrestor with spike 14. LT control panel 15. Add contingency 0.36 Total 73.00 As on the day of visit by the third party monitor, 29th April 2011, project implementation is complete. The six nos. of high mast lighting systems have been installed at (1) Medical Charali, (2) JN College, (3) Siang Guest House, (4) Public Bus Stand, (5) Gandhi Chowk and (6) near General Ground.

Likely Benefits of the project Some of the major benefits likely to accrue out of this project are:  Providing lighting system on the streets and at various strategic places in Pasighat Town.

ST 29 CONSOLIDATED MONITORING REPORT – 1 REPORT EAST SIANG (District Specific Projects) – SPA (2009-10)

(xv) Strengthening & improvement of Pasighat fish seed farm including post harvest facilities under East Siang district Site inspection could not be made for this project during the current round of visit since concerned officials could not be contacted and will be covered in the next round of monitoring.

(xvi) Infrastructure development for Govt. Higher Secondary School at Boleng & Pangin The project is for improvement in infrastructure of Govt. Higher Secondary Schools at Boleng and Pangin. The details of project cost are given below: - Sl. Sub head/ item of work Unit Sanctioned amount No. (Rs. in lakh) 1. 2 nos. of Type II quarters 84.58 sqm 14.92 2. 1 nos. of Type III quarter 56.88 sqm 9.97 3. SPT Auditorium building 252.00 sqm 24.86 4. Add contingencies 0.25 Total 50.00 As on the days of visit by the Third Party Monitors i.e. on 1st and 2nd May 2011, construction of 2 nos. of Type II quarters was in the final stages, while construction of SPT Auditorium building was about 50% complete.

In the case of Type III quarter, the Executing Department has explained that this work is being dropped and funds are being diverted to Auditorium building since the plinth area has been increased to 348 sqm from the original 252 sqm, in order to accommodate 500 nos. of students. The Department has engaged 22 nos. of contractors on work order basis for executing work cost of Rs 21.69 lakh. There is a need for introduction of tendering process in award of such works for improving the quality of works.

Likely Benefits of the project

Some of the major benefits likely to accrue out of this project are:  Improved infrastructure for the schools.

(xvii) Improvement of infrastructure at J.N. College, Pasighat in East Siang District The project is for construction of a double storied boy’s hostel having capacity for 48 boarders at J.N. College. The details of project cost are given below: -

ST 30 CONSOLIDATED MONITORING REPORT – 1 REPORT EAST SIANG (District Specific Projects) – SPA (2009-10)

Sl. Sub head/ item of work Unit Sanctioned amount No. (Rs. in lakh) 1. RCC double storied building including furniture & 601.37 sqm 100.00 fixtures, electrification & water supply and contingency Total 100.00 As on the day of visit by the third party monitor, 29th April 2011, the executing department has achieved 80% work progress. Progress of work as well as quality of works executed has been found to be satisfactory.

Likely Benefits of the project

Some of the major benefits likely to accrue out of this project are:  The project will benefit students from outside Pasighat, especially from rural areas pursuing education at J.N. College.

(xviii) Infrastructure development of C.O. Headquarter at Kora The project is for construction of buildings, quarters and approach road at Kora C.O. Headquarter. The details of project cost are given below: Sl. Sub head / item of work Unit Sanctioned amount No. (Rs. in lakh) 1. Office building 1 no. 52.12 2. Type IV qtr 1 no. 16.02 3. Type II qtr 8 nos. 71.19 4. Bachelor barrack 5 units 23.11 5. Approach road including FC, sub-grade, WBM- 1.55 km 141.30 I,II,III and BT 6. 2m span RCC slab culvert 1 no. 8.22 7. 4m span RCC slab culvert 1 no. 13.81 8. 6m span RCC slab culvert 1 no. 15.72 9. 3m height retaining wall 90 m 15.10 10. Compound wall 800 m 28.46 Add contingency, etc 14.95 Total 400.00

As on the day of visit by the Third Party Monitors, 30th April 2011, some progress has been achieved in the construction of approach road but very little progress in construction of the buildings. As reported no works have been executed since April and works will resume

ST 31 CONSOLIDATED MONITORING REPORT – 1 REPORT EAST SIANG (District Specific Projects) – SPA (2009-10) only in the month of June/July. It is a matter of concern that the contractor, who has been engaged through tendering process, has stopped construction activities.

Likely Benefits of the project

Some of the major benefits likely to accrue out of this project are:  Improved administrative set up for residents of Kora town.

(xix) North Eastern Institute of Folk medicine at Pasighat Site inspection could not be made for this project during the current round of visit since concerned officials could not be contacted and will be covered in the next round of monitoring.

ST 32 CONSOLIDATED MONITORING REPORT – 1 REPORT EAST SIANG (District Specific Projects) – SPA (2009-10)

8. SUBMISSION OF REPORTS

10 hard copies – 3 in colour and 7 in black and white – of the Comprehensive Monitoring Reports in respect of each of the projects visited in the District of East Siang are submitted herewith for kind perusal and record of the Government of Arunachal Pradesh.

ST 33 CONSOLIDATED MONITORING REPORT – 1 REPORT EAST SIANG (District Specific Projects) – SPA (2009-10)

9. DISCLAIMER

THIS REPORT/DOCUMENT HAS BEEN PREPARED BY NORTH EASTERN DEVELOPMENT FINANCE CORPORATION LTD. (NEDFi) ON BEHALF OF THE GOVERNMENT OF ARUNACHAL PRADESH BASED ON THE INFORMATION AND DATA PROVIDED BY THEM AS ALSO THE OBSERVATIONS RECORDED IN THE COURSE OF THE FIELD VISITS.

THE VIEWS EXPRESSED IN THIS REPORT/DOCUMENT ARE ONLY ADVISORY IN NATURE AND THEY DO NOT REPRESENT OR REFLECT, IN ANY WAY, THE POLICY OR VIEWS OF NEDFi.

NEDFi ACCEPTS NO FINANCIAL LIABILITY OR RESPONSIBLITY FOR THE ACCURACY, COMPLETENESS OR USEFULNESS OF ANY INFORMATION, PRODUCT OR PROCESS DISCLOSED IN THIS REPORT/DOCUMENT TO ANYONE USING THIS REPORT/DOCUMENT OR ACTIONS IN ANY MANNER ON ANY VIEW OR OBSERVATIONS EXPRESSED HEREIN.

ST 34 CONSOLIDATED MONITORING REPORT – 1 REPORT EAST SIANG (District Specific Projects) – SPA (2009-10)

MMOONNIITTOORRIINNGG RREEPPOORRTTSS

35

Monitoring Report for the period ending March 2011

SUMMARY SHEET PROJECTS UNDER SPECIAL PLAN ASSISTANCE (Normal) for ANNUAL PLAN 2009-10 MONITORING REPORT FOR THE PERIOD ENDING MARCH 2011 Project/Job/Scheme Number: /Type of Project: Rural Link Roads /Name of the Scheme: SPA (09-10) Name of the Project: C/o road under Pangin –Boleng Administrative Circle 3. Name of the Consultant/s: Er. A.N.N.I. Laskar, Er. Ankur Borah, Mr. Himato Sema (3.69 KM) Location: Pangin & Boleng, East Siang Latitude: As per Annexure IV 4. Name & Designation of the Department official accompanying the Consultants: AE, RWD, Pangin Longitude: As per Annexure IV 5. Social Benefits from the project > 1. Project Details > No. of villages to be benefited: 4 Villages Name of the District: East Siang Total combined population to be benefited: 1270 Nos. Department: Rural Works Department (RWD) Names of the benefited villages: Parong, Sitong, Radha, Pongkang Executing Department: RWD 6. Details of Utilization Certificate Executing Circle/ Division/ Sub - Division: Pasighat/Pangin Whether UC submitted? If Yes, date of submission: Not submitted 2. Project Particulars > If No, likely date of submission: August 2011 Date of Sanction: 06/09/2010 7. Project Status as observed during Field Visit > Date of Administrative Approval: 06/09/2010 Date of Field Visit: 01/05/2001 & 02/05/2011 Date of Awarding Work to the Executing Department: 06/09/2010 Financial Achievement as on May 02, 2011 (Rs. in lakh) 124.47 Date of Commencement of Work: 01/10/2010 % of Financial Progress 82.98% (Annexure-I) Stipulated Date of Completion: 30/09/2010 Physical Progress As per Annexure-II Likely Date of Completion: 31/08/2011 Field Observations As per Annexure-III Cost of the Project (Rs. in lakh): 150.00 8. GPS Readings/LatLong: As per Annexure-IV Means of Finance: (Rs. in lakh): SPA (09-10) 9. Current Project Status: Ongoing Central Share (90%): 135.00 10. Number of attached Visuals/Photographs: 4 Nos. State Share – Loan (10%): 15.00 11. Any special observation: As per Annexure - I

NEDFi, Itanagar Project: C/o road under Pangin-Boleng Administrative Circle (3.69 Km), SPA (09-10) 36 Monitoring Report for the period ending March 2011 Annexure – I CONSOLIDATED FINANCIAL PROGRESS Name of Project: C/o road under Pangin –Boleng Administrative Circle (3.69 KM) Job Scheme Number:

Sl. Items Amount No. (Rs. in lakh)

1 Cost of Project 150.00

2 Means of Finance: SPA (09-10) (a) Central Govt. (90%) (a) 135.00 (b) State Govt. (10%) (b) 15.00 3 Financial Achievement as on May 02, 2011 124.47

4 % of progress (Item 3 / Item 2x100) 82.98%

1. Comments on Financial Progress: As per the information furnished by the Executing Department, an amount of Rs. 124.47 lakh has been utilized till the date of visit by Third Party Monitor i.e. on 01/05/2011 & 02/05/2011. Work is ongoing with 82.98% financial achievement.

2. Special Comments/ Observations/ Suggestions invite special attention from the State Government/ Implementing Department/ Agency: The project was for earthwork in formation cutting and is ongoing.

NEDFi, Itanagar Project: C/o road under Pangin-Boleng Administrative Circle (3.69 Km), SPA (09-10) 37 Monitoring Report for the period ending March 2011 Annexure – II (A) PHYSICAL - FINANCIAL – CUMULATIVE

Name of Project: C/o road under Pangin –Boleng Administrative Circle (3.69 KM) Job Scheme Number:

(Rupees in lakh) Sl. Sub head/ items of work as Unit Details of Sanction Work Planned up to Work Completed up Work planned during Cumulative work carried No. per Technical Sanction March 2011 to March 2011 the period out till the date of visit August 2011 02/05/2011

Quantity Amount Quantity Amount Quantity Amount Quantity Amount Quantity Amount (1) (2) (3) (4) (5) (6) (7) (8) (9) (10) (11) (12) (13) 1 C/o road from Yambung to KM. 0.870 34.78 0.870 34.78 0.870 34.78 0.870 34.78 Radha village 2 C/o road at Pangkang KM 1.920 79.78 1.920 79.78 1.400 55.00 0.520 24.78 1.400 55.00 Kumku village 3 C/o road from BRTF road to KM 0.900 34.69 0.900 34.69 0.900 34.69 0.900 34.69 Deleng at Parong village 4 Add Contingency 0.75 0.75 0.75 Total > 150.00 150.00 124.47 25.53 124.47

NEDFi, Itanagar Project: C/o road under Pangin-Boleng Administrative Circle (3.69 Km), SPA (09-10) 38 Monitoring Report for the period ending March 2011 Annexure – II (B) CONVERGENCE WITH OTHER SCHEME PHYSICAL - FINANCIAL – CUMULATIVE

Details of sanction from other schemes for the same project/components of project under SPA@

Name of Project: C/o road under Pangin –Boleng Administrative Circle (3.69 KM) (Rs. in lakh) Sl. Particulars of Major Items of Work Unit Details of sanction Work completed up to …….. No.

Quantity Amount Quantity Amount (1) (2) (3) (4) (5) (6) (7)

NIL

Total >

@ Based on the information provided by the Executing Department

NEDFi, Itanagar Project: C/o road under Pangin-Boleng Administrative Circle (3.69 Km), SPA (09-10) 39 Monitoring Report for the period ending March 2011 Annexure - III FIELD VISIT OBSERVATIONS

Name of Project: C/o road under Pangin –Boleng Administrative Circle (3.69 KM) Job Scheme Number: Type / Category of the Project: Roads

Sl. Particulars Observations / Comments No. 1 Comments on physical progress as observed on the date of the visit Under this project, earthwork in formation cutting has been taken up in 3 nos. of roads viz. (comments may be made here on such aspects as overall progress vis-à- (i) C/o road from Yambung to Radha village (0.87 KM); (ii) C/o road at Pangkang Kumku vis the plan, technical supervision by the Departmental Engineers, village (1.92 KM) and (iii) C/o road from BRTF Road to Deleng at Parong village (0.90 KM). arrangement for machinery, etc.) Third Party Monitoring Team could visit two projects viz. C/o road from Yambung to Radha village and C/o road from BRTF Road to Deleng at Parong village and found that the works were completed. 2 Comments on other quality control measures such as arrangement for Work relates to earthwork in formation cutting of hill slope. quality testing, maintenance of Material Quality Control Register at the site, etc. 3 Status of Execution of Work Execution of Work No. of Contractor Amount (Rs. Lakh) (a) Tender (b) Work Order 11 Nos. 124.47 (c) Department 4 Special Observations / Comments, if any, with regard to the Project’s (i) On the road from Yambung to Radha village, improvement of road geometry as well as background, its physical progress, quality, operational issues, etc. not construction of adequate no. of cross drainage structures should be considered subject covered above to additional fund allotment in the near future after proper survey and investigation (ii) Road from BRTF Road to Deleng, formation is not level at some stretches. 5 Likely benefits of the Project upon completion (number & names of the About 1270 nos. of villagers will be benefited from this project intervention. benefited villages, estimated size of the benefited population, change in economic status or quality of life, etc. 6 Difficulties, if any, being experienced in completing the Project No difficulties were faced as reported. 7 Suggestion/s for Improvement (for speeding up implementation, Total 11 nos. Contractors are engaged on work order basis. Allotment of work by tendering addressing the difficulties, if any, maximizing the project benefits, etc.) process would have ensured consistent quality as well as early completion of work.

NEDFi, Itanagar Project: C/o road under Pangin-Boleng Administrative Circle (3.69 Km), SPA (09-10) 40 Monitoring Report for the period ending March 2011 Annexure - IV GPS READINGS/LATLONG – GPS SITE MAPS GPS READING

1) C/o road from Yambung to Radha Village. GPS reading at Project start point:

Latitude: N 280 09′ 23.9′′ Longitude: E 950 03′ 5.4′′ Elevation: 261M (approx)

GPS reading at Project end point:

Latitude: N 280 09′ 35.8′′ Longitude: E 950 02′ 22.7′′ Elevation: 514 M (approx)

2) C/o road from BRTF Road to Deleng at Parong village GPS reading at Project location:

Latitude: N 280 20′ 03.7′′ Longitude: E 950 01′ 25.6′′ Elevation: 331M (approx)

Source: Google Maps

NEDFi, Itanagar Project: C/o road under Pangin-Boleng Administrative Circle (3.69 Km), SPA (09-10) 41 Monitoring Report for the period ending March 2011 PICTORIAL/ VISUAL VIGNETTES OF THE PROJECT

Completed road section - Road from Yambung to Radha village At end chainage (Radha village) - Road from Yambung to Radha village

At start chainage – Road from BRTF Road to Deleng at Parong village Completed road section-Road from BRTF Road to Deleng at Parong vill.

NEDFi, Itanagar Project: C/o road under Pangin-Boleng Administrative Circle (3.69 Km), SPA (09-10) 42 Monitoring Report for the period ending March 2011 SUMMARY SHEET PROJECTS UNDER SPECIAL PLAN ASSISTANCE (Normal) for ANNUAL PLAN 2009-10 MONITORING REPORT FOR THE PERIOD ENDING March 2011 Project/Job/Scheme Number: SPWD/PE-104/BLC/SPA/2009-10/315 dtd. 23/08/2010 /Type of Project: Roads /Name of the Scheme: SPA (09-10) Name of the Project: Improvement of PWD Roads under Boleng ADC HQ and 3. Name of the Consultant/s: Er. A.N.N.I. Laskar, Er. Ankur Borah, Mr. Himato Sema Pangin EAC HQ Location: Multiple locations in Boleng & 4. Name & Designation of the Department official accompanying the Consultants: Pangin, East Siang As per Annexure IV Er. Dumar Bagra, Executive Engineer, Boleng Division 5. Social Benefits from the project > 1. Project Details > No. of villages to be benefited: More than 100 villages Name of the District: East Siang Total combined population to be benefited: Approx. 1 Lakh Department: Public Works Department (PWD) Names of the benefited villages: Villages under East Siang, Upper Siang and parts of West Siang districts. Executing Department: PWD 6. Details of Utilization Certificate Executing Circle/ Division/ Boleng/Boleng/Boleng & Pangin Whether UC submitted? If Yes, date of Yes. partly submitted on 17/02/2011 for Rs. 9.63 Sub - Division: submission: lakh. 2. Project Particulars > If No, likely date of submission: Balance amount of Rs. 89.87 lakh to be submitted by May 2011. Date of Sanction: 23/08/2010 7. Project Status as observed during Field Visit > Date of Administrative Approval: 23/08/2010 Date of Field Visit: 01/05/2011 & 02/05/2011 Date of Awarding Work to the Executing Department: 05/09/2010 Financial Achievement as on March 31, 2011 (Rs. in lakh) 100.00 Date of Commencement of Work: 05/09/2010 % of Financial Progress 100% (Annexure-I) Stipulated Date of Completion: 30/09/2010 Physical Progress As per Annexure-II Date of Completion: 31/03/2011 Field Observations As per Annexure-III Cost of the Project (Rs. in lakh): 100.00 8. GPS Readings/LatLong: As per Annexure-IV Means of Finance: (Rs. in lakh): SPA (09-10) 9. Current Project Status: Completed Central Share (90%): 90.00 10. Number of attached Visuals/Photographs: 8 nos. State Share – Loan (10%): 10.00 11. Any special observation: As per Annexure - I

NEDFi, Itanagar Project: Improvement of PWD Roads under Boleng ADC HQ and Pangin EAC HQ, SPA (09-10) 43 Monitoring Report for the period ending March 2011 Annexure – I CONSOLIDATED FINANCIAL PROGRESS Name of Project: Improvement of PWD Roads under Boleng ADC HQ and Pangin EAC HQ. Job Scheme Number: SPWD/PE-104/BLC/SPA/2009-10/315 dtd. 23/08/2010 Scheme: SPA 2009-2010

Sl. Items Amount No. (Rs. in lakh) 1 Cost of Project 100.00 2 Means of Finance: SPA (2009-10) (a) Central Govt. (90%) 90.00 (b) State Govt. (10%) 10.00 3 Financial Achievement as on March 31, 2011 100.00 4 % of progress (Item 3 / Item 1x100) 100%

1. Comments on Financial Progress: Work has been completed with 100% financial achievement. 2. Special Comments/ Observations/ Suggestions inviting special attention from the State Government/ Implementing Department/ Agency: The project is completed. However, Rs. 14.86 lakh earmarked for pot hole repairing of Boleng Township road was diverted for construction of approach road to foot suspension bridge of Mopit Village (Sh: F/ Cutting) since Boleng Township roads have been handed over to Dept. of Urban Development and Housing after the town was declared as urban area by the state Govt.

NEDFi, Itanagar Project: Improvement of PWD Roads under Boleng ADC HQ and Pangin EAC HQ, SPA (09-10) 44 Monitoring Report for the period ending March 2011 Annexure – II (A) PHYSICAL - FINANCIAL – CUMULATIVE Name of Project: Improvement of PWD Roads under Boleng ADC HQ and Pangin EAC HQ. Job Scheme Number: SPWD/PE-104/BLC/SPA/2009-10/315 dtd. 23/08/2010 (Rupees in lakh) Sl. Particulars of Major Unit Details of Sanction Work planned up to Work completed up to Work planned up to the Cumulative Work done till No. Items of Work the period of the period of period of date of visit i.e. December 2010. December 2010. 31st March, 2011. 02/05/2011 Quantity Amount Quantity Amount Quantity Amount Quantity Amount Quantity Amount 1 Widening Km 3.500 36.52 3.50 36.52 3.50 36.52 2 Slab Culvert 1.50 Nos. 3 16.68 4 22.00 4 22.00 Span 3 Breast Wall 2.00 m M 15.000 3.10 ------Height* 4 Pot hole repair** Sqm. 10631.250 43.20 PHR – 32.98 PHR – 32.98 6694.00 Sqm 8.00 6694.00 Sqm 8.00 F/C – 0.50 Km F/C – 0.50 Km 5 Add Contingency 0.50 0.50 0.50 Total > 100.00 100.00 100.00 *One additional no. of RCC Slab Culvert of 1.50m Span has been constructed in place of 15m Breast Wall at Approach road from BRTF road to Hambung Dere. **Rs. 14.86 Lakhs kept for Pot Hole repairing of Boleng Township road has been used for construction of approach road to foot suspension bridge of Mopit Village (Sh: F/ Cutting) as Boleng Township roads have been handed over to the Dept. of Urban Development & Housing after Boleng town has been declared Urban by Govt. of Arunachal Pradesh.

NEDFi, Itanagar Project: Improvement of PWD Roads under Boleng ADC HQ and Pangin EAC HQ, SPA (09-10) 45 Monitoring Report for the period ending March 2011 Annexure – II (B) CONVERGENCE WITH OTHER SCHEME PHYSICAL - FINANCIAL – CUMULATIVE

Details of sanction from other schemes for the same project/components of project under SPA@

Name of Project: C/o road under Pangin –Boleng Administrative Circle (3.69 KM) (Rs. in lakh) Sl. Particulars of Major Items of Work Unit Details of sanction Work completed up to …….. No.

Quantity Amount Quantity Amount (1) (2) (3) (4) (5) (6) (7)

NIL

Total >

@ Based on the information provided by the Executing Department

NEDFi, Itanagar Project: Improvement of PWD Roads under Boleng ADC HQ and Pangin EAC HQ, SPA (09-10) 46 Monitoring Report for the period ending March 2011 Annexure - III FIELD VISIT OBSERVATIONS Name of Project: Improvement of PWD Roads under Boleng ADC HQ and Pangin EAC HQ. Job Scheme Number: SPWD/PE-104/BLC/SPA/2009-10/315 dtd. 23/08/2010 Type/Category of the project: Roads Sl. Particulars Observations / Comments No. 1 Comments on physical progress as observed on the date of the visit The project has multi components executed at various locations under Boleng ADC (comments may be made here on such aspects as overall progress vis-à-vis the HQ. and Pangin EAC HQ. The project has been completed satisfactorily. plan, technical supervision by the Departmental Engineers, arrangement for Third Party Monitoring Team visited some of the project locations. machinery, etc.) 2 Comments on other quality control measures such as arrangement for quality No Material Quality Control Register has been maintained. testing, maintenance of Material Quality Control Register at the site, etc. 3 Status of Execution of Work Execution of Work No. of Contractor Amount (Rs. Lakh) (a) Tender (b) Work Order 88 Nos. 92.11 (c) Department 7.39 4 Special Observations / Comments, if any, with regard to the Project’s Some portion of the funds has been diverted to other works beyond sanctioned scope background, its physical progress, quality, operational issues, etc. not covered of work. Original sanction amount of Rs.14.86 lakhs against pot hole repairing in above Boleng Township has been utilized for construction of approach road to foot suspension bridge of Mopit village. As reported Boleng Township roads has been handed over to the Dept. of Urban Development and Housing after Boleng town has been declared Urban by the State Govt. Additional one number of slab culvert of 1.5M span has been constructed in place of breast wall at approach road from BRTF road to Hambung Dere. 5 Likely benefits of the Project upon completion (number & names of the Villages under Boleng ADC Circle and Pangin EAC Head Quarter will be benefited by benefited villages, estimated size of the benefited population, change in proposed project intervention. economic status or quality of life, etc. 6 Difficulties, if any, being experienced in completing the Project No difficulties faced as reported. 7 Suggestion/s for Improvement (for speeding up implementation, addressing Tendering process for award of works should be introduced instead of the work the difficulties, if any, maximizing the project benefits, etc.) order system being followed at present.

NEDFi, Itanagar Project: Improvement of PWD Roads under Boleng ADC HQ and Pangin EAC HQ, SPA (09-10) 47 Monitoring Report for the period ending March 2011 Annexure - IV GPS READINGS/LATLONG – GPS SITE MAPS GPS READING 1. Pasighat Pangin Road: Latitude: N 280 08′ 37.9′′ Longitude: E 950 05′ 29.6′′ Elevation: 275 M (approx) 2. Pangin Township Road Latitude: N 280 12′ 51.7′′ Longitude: E 940 59′ 40.1′′ Elevation: 465 M (approx) 3. Riew Begging Road Latitude: N 280 19′ 22.7′′ Longitude: E 950 03′ 01.3′′ Elevation: 889 M (approx)

4. Gune-Peggi-Bote Road Latitude: N 280 24′ 38.8′′ Longitude: E 950 03′ 01.2′′ Elevation: 871 M (approx) 5. BRTF Road to Hambung Latitude: N 280 26′ 04.1′′ Longitude: E 950 02′ 30.4′′ Elevation: 746 M (approx)

Source: Google Maps

NEDFi, Itanagar Project: Improvement of PWD Roads under Boleng ADC HQ and Pangin EAC HQ, SPA (09-10) 48 Monitoring Report for the period ending March 2011 PICTORIAL / VISUAL VIGNETTES OF THE PROJECT (1)

Pot hole repair works in Pangin Township Road Slab culvert at road from BRTF Road to Hambung Dere

Widening at Gune-Peggi-Bote Road Widening at Riew-Begging Road

NEDFi, Itanagar Project: Improvement of PWD Roads under Boleng ADC HQ and Pangin EAC HQ, SPA (09-10) 49 Monitoring Report for the period ending March 2011 PICTORIAL / VISUAL VIGNETTES OF THE PROJECT (2)

Slab culvert at Township Road, Pegg-Bote Slab culvert at Township Road, Pegg-Bote

Slab culvert at Township Road, Pegg-Bote Pot hole repair works in Pasighat Pangin Road (Ch. 40.00 Km to 41.00 KM)

NEDFi, Itanagar Project: Improvement of PWD Roads under Boleng ADC HQ and Pangin EAC HQ, SPA (09-10) 50 Monitoring Report for the period ending March 2011 SUMMARY SHEET PROJECTS UNDER SPECIAL PLAN ASSISTANCE (Normal) for ANNUAL PLAN 2009-10 MONITORING REPORT FOR THE PERIOD ENDING MARCH 2011 Project Job/Scheme Number: /Type of Project: Roads /Name of the Scheme: SPA (09-10) Name of the Project: Improvement of road network at Pasighat township in 3. Name of the Consultant/s: Er. A.N.N.I. Laskar, Er. Ankur Borah, Mr. Himato Sema East Siang District Location: Pasighat, East Siang Latitude: As per Annexure IV 4. Name & Designation of the Department official accompanying the Consultants: Longitude: As per Annexure IV Er. Tapi Darang, Executive Engineer, Pasighat Division. 5. Social Benefits from the project > 1. Project Details > No. of villages to be benefited: Entire Pasighat Township Name of the District: East Siang Total combined population to be benefited: Entire population in Pasighat Department: Public Works Department (PWD) Names of the benefited villages: Executing Department: PWD 6. Details of Utilization Certificate Executing Circle/ Division/ Sub - Boleng Circle/Pasighat Whether UC submitted? If Yes, date of submission: Yes, on 20/12/2010 Division: Division/Pasighat Sub-Division no. II 2. Project Particulars > If No, likely date of submission: NA Date of Sanction: 07/07/2010 7. Project Status as observed during Field Visit > Date of Administrative Approval: 07/07/2010 Date of Field Visit: April 29, 2011 Date of Awarding Work to the Executing Department: 07/07/2010 Financial Achievement as on March 31, 2011 (Rs. in lakh) 80.00 Date of Commencement of Work: 30/08/2010 % of Financial Progress 100% (Annexure-I) Stipulated Date of Completion: 30/09/2010 Physical Progress As per Annexure-II Date of Completion: 31/03/2011 Field Observations As per Annexure-III Cost of the Project (Rs. in lakh): 80.00 8. GPS Readings/LatLong: As per Annexure-IV Means of Finance: (Rs. in lakh): SPA (09-10) 9. Current Project Status: Completed Central Share (90%): 72.00 10. Number of attached Visuals/Photographs: 4 nos. State Share – Loan (10%): 8.00 11. Any special observation: As per Annexure - I

NEDFi, Itanagar Project: Improvement of road network at Pasighat township in East Siang District, SPA (09-10) 51 Monitoring Report for the period ending March 2011 Annexure – I CONSOLIDATED FINANCIAL PROGRESS Name of Project: Improvement of road network at Pasighat township in East Siang District Job Scheme Number:

Sl. Items Amount No. (Rs. in lakh) 1 Cost of Project 80.00 2 Means of Finance: (a) Central Govt. (90%) 72.00 (b) State Govt. (10%) 8.00 3 Financial Achievement as on March 31, 2011 80.00 4 % of progress (Item 3 / Item 2x100) 100%

1. Comments on Financial Progress: As per information furnished by the Executing Department, the amount of Rs. 80.00 lakh has been fully utilized till the date of visit by Third Party Monitors i.e. on April 29, 2011. Work has been completed with 100% financial achievement. 2. Special Comments/ Observations/ Suggestions inviting special attention from the State Government/ Executing Department: Work is physically and financially complete but all the required formalities as per PWD code of practice has not been maintained in execution of the work. It is desired that Tenders are called after obtaining Administrative Approval from the Govt. and Work Orders are issued in a competitive climate of cost with choice of contractors/ constructors with good track records in implementation of plan programs. Tender Agreements in F-2 forms are to be executed by the concerned parties i.e. the Govt. and the contractors/firms entrusted with the work, with security deposit by the later.

NEDFi, Itanagar Project: Improvement of road network at Pasighat township in East Siang District, SPA (09-10) 52 Monitoring Report for the period ending March 2011 Annexure – II (A) PHYSICAL - FINANCIAL – CUMULATIVE Name of Project: Improvement of road network at Pasighat township in East Siang District Job Scheme Number: (Rupees in lakh) Sl. Particulars of Major Unit Details of Sanction Work planned during the Work carried out up to Cumulative Work done till No. Items of Work period the end of date of visit i.e. on Up to March, 2011 March, 2011 April 29, 2011

Quantity Amount Quantity Amount Quantity Amount Quantity Amount 1 Earthwork – Raising of Cum 1125 5.50 1125 5.50 1125 5.50 1125 5.50 road level 2 WBM – I Km 0.500 5.31 0.500 5.31 0.500 5.31 0.500 5.31 3 WBM – II Km 0.500 3.75 0.500 3.75 0.500 3.75 0.500 3.75 4 WBM – III Km 0.500 4.42 0.500 4.42 0.500 4.42 0.500 4.42 5 Carpeting Km 3.050 38.38 3.050 38.38 3.050 38.38 3.050 38.38 6 Surface Drains Km 8.710 5.40 8.710 5.40 8.710 5.40 8.710 5.40 7 Shoulder Maintenance Km 6.215 16.03 6.215 16.03 6.215 16.03 6.215 16.03 Add Contingencies -- 1.21 -- 1.21 -- 1.21 -- 1.21 Total > 80.00 80.00 80.00 80.00

NEDFi, Itanagar Project: Improvement of road network at Pasighat township in East Siang District, SPA (09-10) 53 Monitoring Report for the period ending March 2011 Annexure – II (B) CONVERGENCE WITH OTHER SCHEME PHYSICAL - FINANCIAL – CUMULATIVE

Details of sanction from other schemes for the same project/components of project under SPA@

Name of Project: Improvement of road network at Pasighat township in East Siang District (Rs. in lakh) Sl. No. Particulars of Major Items of Work Unit Details of sanction Work completed up to ……..

Quantity Amount Quantity Amount (1) (2) (3) (4) (5) (6) (7)

NIL

Total >

@ Based on information provided by the Executing Department

NEDFi, Itanagar Project: Improvement of road network at Pasighat township in East Siang District, SPA (09-10) 54 Monitoring Report for the period ending March 2011 Annexure - III FIELD VISIT OBSERVATIONS Name of Project: Improvement of road network at Pasighat township in East Siang District. Job Scheme Number: Type/ Category of the Project: Roads

Sl. Particulars Observations / Comments No. 1 Comments on physical progress as observed on the date of the Work is physically completed as seen on date of visit. It is desired that all records of inspection visit (comments may be made here on such aspects as overall by technical personnel of higher rank are maintained at site during execution. Advice/ progress vis-à-vis the plan, technical supervision by the observation by higher officials made during field visit needs to be attended sincerely with Departmental Engineers, arrangement for machinery, etc.) correction wherever necessary. 2 Comments on other quality control measures such as arrangement No quality control register was shown during the visit. No register for material quality for quality testing, maintenance of Material Quality Control management was maintained. Keeping records at field office by officer (AE/JE) is suggested for a Register at the site, etc. sound system. 3 Status of Execution of Work Execution of Work No. of Contractor Amount (Rs. Lakh) (a) Tender (b) Work Order 1 No. 32.45 (c) Department 46.34 4 Special Observations / Comments, if any, with regard to the It is an existing road network within the town, district headquarter of East Siang district. It is an Project’s background, its physical progress, quality, operational old town and the department (PWD) proposed for improving the road in view of growing issues, etc. not covered above activities in a growing town. 5 Likely benefits of the Project upon completion (number & names It is a road network in a growing town and beneficiaries are uncountable covering all walks of of the benefiting villages, estimated size of the benefited life, all sectors and all areas of activities. It contributes to healthcare, literacy, marketability/ population, change in economic status or quality of life, etc. shopping of products by shortening of distance with good surface. Road connectivity always improves socio-economic life of people of the region/ town. 6 Difficulties, if any, being experienced in completing the Project No difficulty was experienced as reported. 7 Suggestion/s for Improvement (for speeding up implementation, In carrying out works by the Public Works Department, PWD code of practice should be followed addressing the difficulties, if any, maximizing the project benefits, strictly. Calling of Bids/Tenders for works taken up builds a competitive climate in choosing etc.) workable and acceptable rate of cost itemwise. Hence, tender process with transparency is to be treated as an integral part of execution of work from state exchequer.

NEDFi, Itanagar Project: Improvement of road network at Pasighat township in East Siang District, SPA (09-10) 55 Monitoring Report for the period ending March 2011 Annexure - IV GPS READINGS/LATLONG – GPS SITE MAPS GPS READING

1. Project Start Point Latitude: N 280 04′ 59.80′′ Longitude: E 950 18′ 33.6′′ Elevation: 214 M (approx)

2. Project End Point Latitude: N 280 04′ 33.60′′ Longitude: E 950 18′ 45.40′′ Elevation: 161 M (approx)

Source: Google Maps

NEDFi, Itanagar Project: Improvement of road network at Pasighat township in East Siang District, SPA (09-10) 56 Monitoring Report for the period ending March 2011 PICTORIAL / VISUAL VIGNETTES OF THE PROJECT (1)

Finished Carpeting work near college playground Finished Carpeting work near college main gate

Finished carpeting work – During Third Party Monitoring visit Finished carpeting work – During Third Party Monitoring visit

NEDFi, Itanagar Project: Improvement of road network at Pasighat township in East Siang District, SPA (09-10) 57 Monitoring Report for the period ending March 2011 SUMMARY SHEET PROJECTS UNDER SPECIAL PLAN ASSISTANCE (Normal) for ANNUAL PLAN 2009-10 MONITORING REPORT FOR THE PERIOD ENDING MARCH 2011 Project Job/Scheme Number: / Type of Project: Roads / Name of Scheme – SPA (09-10) Name of the Project: Improvement of Pasighat-Balek road (8.50 km) in East 3. Name of the Consultant/s: Er. A.N.N.I. Laskar, Er. Ankur Borah, Mr. Himato Sema Siang District: Phase-II Location: Balek village, Pasighat Start Latitude: N 280 03′ 42.50′′ 4. Name & Designation of the Official accompanying Consultant: Er. Tapi Darang, Point : Longitude: E 950 17′ 57.90′′ Executive Engineer, Pasighat Division. End Latitude: N 280 03′ 42.30′′ 5. Social Benefits from the project > point: Longitude: E 950 16′ 37.80′′ 1. Project Details > No. of villages to be benefited: 10 villages Name of the District: East Siang Total combined population to be benefitted: 7,000 Nos. Department: Public Works Department (PWD) Names of the benefitted villages: Tigra, Gune, Rasam, Balek, Roing, Kalek, Mongku, Sibo, Boying & Yapgo. Executing Department: PWD 6. Details of Utilization Certificate Executing Circle/ Division/ Sub – Division: Boleng Circle/ Pasighat Division/ Whether UC submitted? If Yes, date of submission: Yes, vide no. PA/BT-1/SPA/2010- Pasighat Sub-Division no. II 11/4522 dated – 20/12/2010 2. Project Particulars > If No, likely date of submission: Not applicable Date of Sanction: 01/07/2010 7. Project Status as observed during Field Visit > Date of Administrative Approval: 01/07/2010 Date of the Field Visit: April 29, 2011 Date of Awarding Work to Executing Department: 01/07/2010 Financial Achievement as on March 31, 2011 (Rs. in lakh) 160.00 Date of Commencement of work: 21/08/2010 % of Financial Progress 100% (Annexure-I) Stipulated Date of Completion: 30/09/2010 Physical Progress As per Annexure-II Date of Completion: 31/03/2011 Field Observations As per Annexure-III Cost of the Project (Rs. in lakh): 160.00 8. GPS Readings/LatLong: As per Annexure-IV Means of Finance: (Rs. in lakh): SPA (09-10) 9. Current Project Status: Completed Central Share (90%): 144.00 10. Number of attached Visuals/Photographs: 4 nos. State Share – Loan (10%): 16.00 11. Any special observation/s: As per Annexure-I

NEDFi, Itanagar Project: Improvement of Pasighat-Balek road (8.50 km) in East Siang District (Ph-II), SPA (09-10) 58 Monitoring Report for the period ending March 2011 Annexure – I CONSOLIDATED FINANCIAL PROGRESS

Name of Project: Improvement of Pasighat-Balek road (8.50 km) in East Siang District: Phase-II Job Scheme Number:

Sl. Items Amount No. (Rs. in lakh)

1 Cost of Project 160.00 2 Means of Finance: SPA (09-10) (a) Central Govt. (90%) (a) 144.00 (b) State Govt. (10%) (b) 16.00 3 Financial Achievement as on March 31, 2011 160.00 4 % of progress (Item 3 / Item 2x100) 100%

1. Comments on Financial Progress: As per the information furnished by the Executing Department in the approved Government Format, the amount of Rs. 160.00 lakh has been fully utilized till the date of visit by Third Party Monitoring team i.e. on 29/04/2011. Work is reported to be completed with 100% financial achievement. 2. Special Comments/ Observations/ Suggestions invites special attention from the State Government/ Implementing Department/ Agency: Tender process and transparency at all stages is to be treated as essential formality. Expenditure incurred in construction of all components of work for improvement of road is Rs. 153.75 lakhs against sanctioned provision of Rs. 160.00 for which U.C. has been submitted by project authority. No record of expenditure of balance Rs. 6.25 lakhs has been shown during site visit. Work is physically complete as seen.

NEDFi, Itanagar Project: Improvement of Pasighat-Balek road (8.50 km) in East Siang District (Ph-II), SPA (09-10) 59 Monitoring Report for the period ending March 2011 Annexure – II (A) PHYSICAL - FINANCIAL – CUMULATIVE

Name of Project: Improvement of Pasighat-Balek road (8.50 km) in East Siang District: Phase-II. Job Scheme Number: (Rupees in lakh) Sl. Sub head/ items of work as per Unit Details of Sanction Work Planned up to Work Completed up Work planned till the Cumulative work No. Technical Sanction March 2011 to March 2011 period ending March, carried out till the 2011 date of visit i.e. on 29/04/2011

Quantity Amount Quantity Amount Quantity Amount Quantity Amount Quantity Amount (1) (2) (3) (4) (5) (6) (7) (8) (9) (10) (11) (12) (13) 1. Earthwork – Raising of road level Cum 1890 9.22 1890 9.22 1890 9.22 1890 9.22 2. Granular Sub-Base Km 1.00 5.62 1.00 5.62 1.00 5.62 1.00 5.62 3. WBM – I Km 1.00 5.71 1.00 5.71 1.00 5.71 1.00 5.71 4. WBM – II Km 1.00 6.66 1.00 6.66 1.00 6.66 1.00 6.66 5. WBM – III Km 1.00 8.03 1.00 8.03 1.00 8.03 1.00 8.03 6. Carpeting/Re-carpeting Km 5.00 54.24 5.00 54.24 5.00 54.24 5.00 54.24 7. Box Culvert – 1.50 m x 1.50 m Nos 9 33.93 9 33.93 9 33.93 9 33.93 8. Slab Culvert – 2.00 m x 2.00 m Nos 2 15.29 2 15.29 2 15.29 2 15.29 9. Slab Culvert – 6.00 m x 3.00 m ht Nos 1 15.02 1 15.02 1 15.02 1 15.02 Sub - Total > 153.72 153.72 153.72 153.72 Add contingency 6.28 6.28 6.28 6.28 TOTAL > 160.00 160.00 160.00 160.00

NEDFi, Itanagar Project: Improvement of Pasighat-Balek road (8.50 km) in East Siang District (Ph-II), SPA (09-10) 60 Monitoring Report for the period ending March 2011 Annexure – II (B) CONVERGENCE WITH OTHER SCHEME PHYSICAL - FINANCIAL – CUMULATIVE

Details of sanction from other schemes for the same project / Components of Project under SPA

Name of Project: Improvement of Pasighat-Balek road (8.50 km) in East Siang District: Phase-II

(Rs. in lakh) Sl. No. Particulars of Major Items of Work Unit Details of sanction Work completed up to ……..

Quantity Amount Quantity Amount (1) (2) (3) (4) (5) (6) (7)

NIL

Total >

@ Based on information provided by the Executing Department

NEDFi, Itanagar Project: Improvement of Pasighat-Balek road (8.50 km) in East Siang District (Ph-II), SPA (09-10) 61 Monitoring Report for the period ending March 2011 Annexure - III FIELD VISIT OBSERVATIONS

Name of Project: Improvement of Pasighat-Balek road (8.50 km) in East Siang District: Phase-II Job Scheme Number: Type/ Category of the Project: Roads

Sl. Particulars Observations / Comments No. 1 Comments on physical progress as observed on Work seen is physically completed, 100% financial progress achieved in time. Frequent inspection the date of the visit (comments may be made by officers of higher rank with records of observation/ instruction at site register is suggested in here on such aspects as overall progress vis-à-vis the interest of quality of work and watch over execution as per item-wise provision in the the plan, technical supervision by the sanctioned cost estimate. It helps in implementation of plan within sanctioned provision/ cost Departmental Engineers, arrangement for avoiding any excess to sanctioned amount. machinery, etc.) 2 Comments on other quality control measures No register/ record were shown during visit regarding materials testing for quality and no such as arrangement for quality testing, measures/ arrangements for quality testing were seen to have been done. It is suggested that such maintenance of Material Quality Control activities are carried out as important and integral part of execution of work. Register at the site, etc. 3 Status of Execution of Work Execution of Work No. of Contractor Amount (Rs. in Lakh) (a) Tender (b) Work Order 5 Nos. 40.18 (c) Department 113.54 4 Special Observations/ Comments, if any, with The road is an existing one linking district headquarters, Pasighat, an old town. Work is regard to the Project’s background, its physical completed. Financial progress is also achieved 100%. Quality of work done is acceptable. It is progress, quality, operational issues, etc. not undesired that PWD code/ formalities are not followed from calling Bids/Tenders to achieving covered above. finished product/executed items as per specifications/approved drawings.

NEDFi, Itanagar Project: Improvement of Pasighat-Balek road (8.50 km) in East Siang District (Ph-II), SPA (09-10) 62 Monitoring Report for the period ending March 2011 Sl. Particulars Observations / Comments No. 5 Likely benefits of the Project upon completion As many as 10 villages having a population of 7,000 will be benefitted by virtue of improvement of (number & names of the benefiting villages, the road now in existence. The villages covered are Tigra, Gune, Rasam, Balek, Roing, Kalek, estimated size of the benefited population, Mongku, Sibo, Boying and Yapgo. Road now improved/ strengthened will contribute a lot in change in economic status or quality of life, etc. accessibility of market with agricultural produce and health care units for patients. Road is the lifeline of a region and connectivity by surface transportation can bring prosperity to the local people. 6 Difficulties, if any, being experienced in No difficulty was faced, as reported. completing the Project 7 Suggestion/s for Improvement (for speeding During visit it was observed that work was started on 21/08/2010 with planning of execution by up implementation, addressing the difficulties, if March’ 2011. Work was completed as per target quarter fixed, i.e. upto end of March’ 2011. any, maximizing the project benefits, etc.) However, it is not clear, how U.C. has been submitted on 20/12/2010 by the concerned E.E. vide no. PA/BT-1/SPA/2010-11/4522 on 20/12/2010. Actually U.C. is to be submitted only after expenditure made on successful completion of work for which fund is placed. Expenditure means utilization of fund provided that work sanctioned is completed in all respects. There must be an Agreement, (Tender Agreement in F-2 form) signed by both parties i.e. Govt. agency (say PWD here) and firms represented by the Contractor(s) with clearly cited clauses/ terms & conditions to be honored by involved parties. On accepting the Agreement, it is to be followed that Performance Security (Security Deposit at 2% or 1% in case of SC/ST or OBC, of value of work) is obtained from the concerned contractor(s) entrusted with work. Better materials management is always attached with better work management and this needs to be kept in mind during execution. It is suggested that all records relating to day to day progress of work are maintained as important documentary evidence.

NEDFi, Itanagar Project: Improvement of Pasighat-Balek road (8.50 km) in East Siang District (Ph-II), SPA (09-10) 63 Monitoring Report for the period ending March 2011 Annexure - IV GPS READINGS/LATLONG – GPS SITE MAPS GPS READING

1. Project Start Chainage

Latitude: N 280 03′ 42.50′′ Longitude: E 950 17′ 57.90′′ Elevation: 183 M (approx)

2. Project End Chainage

Latitude: N 280 03′ 42.30′′ Longitude: E 950 16′ 37.80′′ Elevation: 362 M (approx)

Source: Google Maps

NEDFi, Itanagar Project: Improvement of Pasighat-Balek road (8.50 km) in East Siang District (Ph-II), SPA (09-10) 64 Monitoring Report for the period ending March 2011 PICTORIAL / VISUAL VIGNETTES OF THE PROJECT

Finished B.T work at Project start chainage Finished Box culvert (2Mx2M)

Finished Slab Culvert (6 M span) Finished B.T work at project end chainage

NEDFi, Itanagar Project: Improvement of Pasighat-Balek road (8.50 km) in East Siang District (Ph-II), SPA (09-10) 65 Monitoring Report for the period ending March 2011 SUMMARY SHEET PROJECTS UNDER SPECIAL PLAN ASSISTANCE (Normal) for ANNUAL PLAN 2009-10 MONITORING REPORT FOR THE PERIOD ENDING MARCH 2011 Project Job/Scheme Number: Job No. 05 / Type of Project: Roads / Name of Scheme – SPA (09-10) Name of the Project: Improvement & upgradation of Ngopok-Silluk road (12.86km) 3. Name of the Consultant/s: Er. A.N.N.I. Laskar, Mr. Himato Sema Location: Pasighat, East Siang Latitude (Start Point): N 280 04’081” 4. Name & Designation of the Official accompanying Consultant: Er. T. Darang, EE Longitude (Start Point): E 950 28’563” Latitude (End Point): N 280 10’650” 5. Social Benefits from the project > Longitude (End Point): E 950 29’550” 1. Project Details > No. of villages to be benefited: 4 villages Name of the District: East Siang Total combined population to be benefited: 5,000 Nos. Department: Public Works Department (PWD) Names of the benefitted villages: Kiyit, Ngopok, Silluk & Aohali Executing Department: PWD 6. Details of Utilization Certificate Executing Circle/ Division/ Sub – Division: Boleng Circle/ Pasighat Division/ Mebo Whether UC submitted? If Yes, date of submission: Submitted in March 2011. Sub-Division Date not mentioned. 2. Project Particulars > If No, likely date of submission: NA Date of Sanction: 18/06/2010 7. Project Status as observed during Field Visit > Date of Administrative Approval: 18/06/2010 Date of the Field Visit: April 30, 2011 Date of Awarding Work to Executing Department: 15/07/2010 Financial Achievement as on April 30, 2011 (Rs. in lakh) 188.37 Date of Commencement of work: 15/07/2010 % of Financial Progress 94.18% (Annexure-I) Stipulated Date of Completion: 30/09/2010 Physical Progress As per Annexure-II Likely Date of Completion: 15/05/2011 Field Observations As per Annexure-III Cost of the Project (Rs. in lakh): 200.00 8. GPS Readings/LatLong: As per Annexure-IV Means of Finance: (Rs. in lakh): SPA (09-10) 9. Current Project Status: Ongoing Central Share (90%): 180.00 10. Number of attached Visuals/Photographs: 4 nos. State Share – Loan (10%): 20.00 11. Any special observation/s: As per Annexure-I

NEDFi, Itanagar Project: Improvement & upgradation of Ngopok-Silluk Road (12.86 Km), SPA (09-10) 66 Monitoring Report for the period ending March 2011 Annexure – I CONSOLIDATED FINANCIAL PROGRESS

Name of Project: Improvement & upgradation of Ngopok-Silluk Road (12.86 km) Project Job / Scheme Number: Job No. 05

Sl. Items Amount No. (Rs. in lakh) 1 Cost of Project 200.00 2 Means of Finance: SPA (09-10) (a) Central Govt. (90%) 180.00 (b) State Govt. (10%) 20.00 3 Financial Achievement as on April 30, 2011 188.37 4 % of progress (Item 3 / Item 2x100) 94.18%

1. Comments on Financial Progress: As per the information furnished by the Executing Department in the approved Government Format, an amount of Rs. 188.37 lakhs has been utilized till the date of visit by Third Party Monitors i.e. on April 30, 2011. Work is reported with 94.18% financial achievement. 2. Special Comments/ Observations/ Suggestions invite special attention from the State Government/ Implementing Department/ Agency: Work is physically almost complete, with only black topping in few stretches remaining. It is desired that financial progress follows physical progress. Proper planning and preparation of strictly followed action calendar for implementation of work can contribute to optimum utilization of working season which is comparatively short in duration in Arunachal Pradesh due to Meteorological/ Hydrological reasons. Distance of road/scope of work has been mentioned erroneously in the project title as 12.86 km, whereas work has been executed over a distance of 13.537 km.

NEDFi, Itanagar Project: Improvement & upgradation of Ngopok-Silluk Road (12.86 Km), SPA (09-10) 67 Monitoring Report for the period ending March 2011 Annexure – II (A) PHYSICAL - FINANCIAL – CUMULATIVE

Name of Project: Improvement & upgradation of Ngopok-Silluk road (12.86 km) Project Job / Scheme Number: Job No. 05 (Rupees in lakh) Sl. Sub head/ items of work Unit Details of Sanction Work planned upto Work carried out up Work planned till the Cumulative Work done No. as per Technical Sanction September, 2010 to the end of period of till date of visit i.e. on December, 2010 June, 2011 April 30, 2011

Quantity Amount Quantity Amount Quantity Amount Quantity Amount Quantity Amount (1) (2) (3) (4) (5) (6) (7) (8) (9) (10) (11) (12) (13) 1 Jungle cutting Km 13.537 1.67 2.00 0.25 11.537 1.42 13.537 1.67 2 Earthwork in Embankment Km 3.70 21.57 0.50 2.98 3.20 18.66 3.70 21.57 3 WBM-III Km 6.22 46.40 1.00 7.46 4.22 31.48 6.22 46.40 4 Black Topping Km 10.537 106.42 -- -- 3.00 30.30 9.50 95.95 5 RCC Slab culvert – 2 m Span Nos. 4 13.68 1 3.42 3 10.26 4 13.68 6 RCC Slab culvert – 4 m Span Nos. 1 4.80 ------1 4.80 7 RCC Slab culvert – 3 m Span Nos. 1 4.30 ------1 4.30 8 Add Contingencies -- 1.16 --

Total > 200.00 14.11 92.12 188.37

NEDFi, Itanagar Project: Improvement & upgradation of Ngopok-Silluk Road (12.86 Km), SPA (09-10) 68 Monitoring Report for the period ending March 2011 Annexure – II (B) CONVERGENCE WITH OTHER SCHEME PHYSICAL - FINANCIAL – CUMULATIVE

Details of sanction from other schemes for the same project / Components of Project under SPA

Name of Project: Improvement & upgradation of Ngopok-Silluk road (12.86 km)

(Rs. in lakh) Sl. No. Particulars of Major Items of Work Unit Details of sanction Work completed up to ……..

Quantity Amount Quantity Amount (1) (2) (3) (4) (5) (6) (7)

NIL

Total >

@ Based on information provided by the executing department

NEDFi, Itanagar Project: Improvement & upgradation of Ngopok-Silluk Road (12.86 Km), SPA (09-10) 69 Monitoring Report for the period ending March 2011 Annexure - III FIELD VISIT OBSERVATIONS Name of Project: Improvement & upgradation of Ngopok-Silluk road (12.86 km) Type/ Category of the Project: Roads

Sl. Particulars Observations/Comments No. 1 Comments on physical progress as observed on the It is a scheme for improving and upgrading an existing road of 12.86 Km length with fund date of the visit (comments may be made here on under SPA (09-10). Work is physically almost complete, with only few stretches of black such aspects as overall progress vis-à-vis the plan, topping remaining. No site register of work was maintained. No record of visit/ observation technical supervision by the Departmental Engineers, by inspecting officers of higher rank was seen to have been maintained and this practice is arrangement for machinery, etc.) discouraged in any major works. 2 Comments on other quality control measures such as No arrangements for testing the quality of materials were made. No quality control register arrangement for quality testing, maintenance of for materials was maintained as noticed at site with interaction involving project authority Material Quality Control Register at the site, etc. entrusted with execution. 3 Status of Execution of Work Execution of Work No. of Contractors Amount (Rs. in Lakh) Tender Work Order 121 Nos. 195.00 Department 4.00 4 Special Observations / Comments, if any, with It is an existing road requiring improving & upgrading for better service to the beneficiaries regard to the Project’s background, its physical regarding surface communication. No Bids/Tenders were called by circulating notice. Not progress, quality, operational issues, etc. not covered inviting Tenders/Bids (NIT/NIB) is an affair of unacceptability from financial guidelines above point of view. This requires attention by concerned authority for observing formalities in carrying out works by competent technical officers and quality control measures for construction materials are to be attached with greater importance. 5 Likely benefits of the Project upon completion Four no. of villages are benefitted directly. Benefitting villages are Kiyit, Ngopok, Silluk and (number & names of the benefiting villages, Aohali with a population of 5000 residents. Better road contributes to raising socio- estimated size of the benefited population, change in economic status of the area. Business and Trade, Education and Culture are significant

NEDFi, Itanagar Project: Improvement & upgradation of Ngopok-Silluk Road (12.86 Km), SPA (09-10) 70 Monitoring Report for the period ending March 2011 economic status or quality of life, etc. elements associated with enhancing quality of life of people who get access to connectivity by surface transport. 6 Difficulties, if any, being experienced in completing No difficulty was experienced except short working season in the state with high amount/ the Project duration of rainfall every year as reported by Project Authority. 7 Suggestion/s for Improvement (for speeding up With careful planning and action calendar in doing works, working season may be properly implementation, addressing the difficulties, if any, utilized. Preparation of estimates/ drawings is to be taken up before work season starts. All maximizing the project benefits, etc.) necessary formalities from A.A. to issue of work order are to be completed desirably before rainfall ceases in the year. This requires initiative at all levels in the interest of work. Calling of Bids/Tenders for choosing a rate of cost per unit quantity of work in a competitive climate (generated by process of issue of Notice Inviting Tenders) keeping estimated rate itemwise in view is an essentially required formality. Estimate is a guide and cost may vary from place to place and time to time.

NEDFi, Itanagar Project: Improvement & upgradation of Ngopok-Silluk Road (12.86 Km), SPA (09-10) 71 Monitoring Report for the period ending March 2011 Annexure - IV GPS READINGS/LATLONG – GPS SITE MAPS

Start Point Latitude: N 280 04.081′ Longitude: E 950 28.563′ Elevation: 161 m

End Point Latitude: N 280 10.650′ Longitude: E 950 29.550′ Elevation: 322 m

Source: Google Maps

NEDFi, Itanagar Project: Improvement & upgradation of Ngopok-Silluk Road (12.86 Km), SPA (09-10) 72 Monitoring Report for the period ending March 2011 PICTORIAL / VISUAL VIGNETTES OF THE PROJECT

Completed Portion of Ngopok-Silluk Road Unfinished Portion of Ngopok-Silluk Road (Work in progress)

RCC Slab Culvert constructed at Ngopok-Silluk Road RCC Slab Culvert constructed at Ngopok-Silluk Road

NEDFi, Itanagar Project: Improvement & upgradation of Ngopok-Silluk Road (12.86 Km), SPA (09-10) 73 Monitoring Report for the period ending March 2011 SUMMARY SHEET PROJECTS UNDER SPECIAL PLAN ASSISTANCE (Normal) for ANNUAL PLAN 2009-10 MONITORING REPORT FOR THE PERIOD ENDING MARCH 2011 Project Job/Scheme Number: Job No. 06/Type of Project: Bridge/Name of the Scheme: SPA (09-10) Name of the Project: C/o bailey bridge (160 feet) over river Seram on Mebo- 3. Name of the Consultant/s: Er. A.N.N.I. Laskar, Mr. Himato Sema Dholla road Location: Pasighat, East Siang District Latitude: N 270 59.436′ 4. Name & Designation of the department Official accompanying the Consultant: Er. T. Darang, EE Longitude: E 950 29.073′ 5. Social Benefits from the project > 1. Project Details > No. of villages to be benefited: 10 villages Name of the District: East Siang Total combined population to be benefited: Entire population in Mebo, Dambuk & Paglam circles. Department: Public Works Department (PWD) Names of the benefiting villages: Mebo, Motum, Sigar, Raling, Kiyit, Ngopok, Silluk, Borguli, Seram, Kongkul, Namsing & Gadum. Executing Department: PWD 6. Details of Utilization Certificate Executing Circle/Division/Sub - Boleng Circle/Pasighat Division/Mebo Whether UC submitted? Submitted in March 2011. Date not Division: Sub – Division If Yes, date of submission: mentioned. 2. Project Particulars > If No, likely date of submission: NA Date of Sanction: 18 – 06 - 2010 7. Project Status as observed during Field Visit > Date of Administrative Approval: 18 – 06 - 2010 Date of Field Visit: April 30, 2011 Date of Awarding Work to the Executing Department: 15 – 07 - 2010 Financial Achievement as on April 30, 2011 (Rs. in lakh) 24.80 Date of Commencement of Work: 15 – 07 - 2010 % of Financial Progress 24.80% (Annexure-I) Stipulated Date of Completion: 30 – 09 - 2010 Physical Progress As per Annexure-II Likely Date of Completion: 15 – 06 - 2011 Field Observations As per Annexure-III Cost of the Project (Rs. in lakh): 100.00 8. GPS Readings/LatLong: As per Annexure-IV Means of Finance: (Rs. in lakh): SPA (09-10) 9. Current Project Status: Ongoing Central Share (90%): 90.00 10. Number of attached Visuals/Photographs: 4 nos. State Share – Loan (10%): 10.00 11. Any special observation: As per Annexure - I

NEDFi, Itanagar Project: C/o bailey bridge (160 feet) over river Seram on Mebo-Dholla road, SPA (09-10) 74 Monitoring Report for the period ending March 2011 Annexure – I CONSOLIDATED FINANCIAL PROGRESS Name of Project: C/o bailey bridge (160 feet) over river Seram on Mebo-Dholla road Project Job / Scheme Number: Job No. 06 Sl. Items Amount No. (Rs. in lakh) 1 Cost of Project 100.00 2 Means of Finance: (a) Central Govt. (90%) 90.00 (b) State Govt. (10%) 10.00 3 Financial Achievement as on April 30, 2011 24.80 4 % of progress (Item 3 / Item 2x100) 24.80% 1. Comments on Financial Progress: As per the information furnished by the Executing Department, an amount of Rs. 24.80 lakh has been utilized as on April 30, 2011. Physical progress on sub-structure is satisfactory (i.e. about 70%) and materials have been procured/ carried to work site for erection of superstructure. 2. Special Comments/ Observations/ Suggestions invite special attention from the State Government/ Implementing Department/ Agency: Tendering process was not followed and works were awarded to 16 Nos. of Contractors on work order basis for executing work cost of Rs. 88.00 lakh, while the department itself has executed work cost of Rs 8.00 lakh. Tendering process for award of work should be introduced for better supervision by the executing department and ensuring better quality work.

In carrying out works, the bill register, contractors’ ledger and Register of works must be maintained methodologically. Material management is an important and integral part of the system. Material accounting needs to be done in every step of issue of material to the contractors. Records must be kept when such activity is done. Verification of stock/ items must be done at prescribed interval by Divisional Engineer/ Asst. Engineer looking after the division/sub-division concerned.

NEDFi, Itanagar Project: C/o bailey bridge (160 feet) over river Seram on Mebo-Dholla road, SPA (09-10) 75 Monitoring Report for the period ending March 2011 Annexure – II (A) PHYSICAL - FINANCIAL – CUMULATIVE Name of Project: C/o Bailey bridge (160 feet) over river Seram on Mebo-Dholla road Project Job / Scheme Number: Job No. 06 (Rupees in lakh) Sl. Particulars of Major Unit Details of Sanction Work planned Work carried out Work planned up to Cumulative Work done till date No. Items of Work during the period up to the end of the period ending of visit i.e. on Up to March, 2011 December, 2010 June, 2011 30/04/2011

Quantity Amount Quantity Amount Quantity Amount Quantity Amount Quantity Amount 1. Sub-Structure a) Well foundation – Each 2 85.98 2 85.98 R/B- 22.00 100% 63.98 R/B foundation 22.00 10.00m depth upto 6m Completion completed. b) Abutment – 3.00m depth of Sub- Abutment 50% & height Structure L/B Well foundation done up to 6m depth 2. Super-Structure a) Transportation of MT 89.00 0.20 89.00 0.20 89.00 0.60 -- -- Bridge parts 0.60 Bailey Bridge transported up to component work site for super- structure b) Erection and launching Job 1 3.81 1 3.81 -- -- Erection to 3.81 -- – 160 feet span be 100% complete with parts procured 3. Embankment for M 300.00 6.21 300.00 6.21 120.00 2.20 50.00 4.01 250.00 m 2.20 Approach Road completed 4. Add Contingency -- 3.80 -- 3.80 -- -- 3.40 -- Total > 100.00 100.00 24.80 75.20 24.80 NEDFi, Itanagar Project: C/o bailey bridge (160 feet) over river Seram on Mebo-Dholla road, SPA (09-10) 76 Monitoring Report for the period ending March 2011 Annexure – II (B) CONVERGENCE WITH OTHER SCHEME PHYSICAL - FINANCIAL – CUMULATIVE

Details of sanction from other schemes for the same project / Components of Project under SPA

Name of Project: C/o bailey bridge (160 feet) over river Seram on Mebo-Dholla road

(Rs. in lakh) Sr. Particulars of Major Items of Work Unit Details of sanction Work completed up to …….. No.

Quantity Amount Quantity Amount (1) (2) (3) (4) (5) (6) (7)

NIL

Total >

@ Based on information provided by the executing department

NEDFi, Itanagar Project: C/o bailey bridge (160 feet) over river Seram on Mebo-Dholla road, SPA (09-10) 77 Monitoring Report for the period ending March 2011 Annexure - III FIELD VISIT OBSERVATIONS Name of Project: C/o bailey bridge (160 feet) over river Seram on Mebo-Dholla road Job Scheme Number: Job No. 06 Type/ Category of the Project: Bridge

Sl. Particulars Observations / Comments No. 1 Comments on physical progress as observed on the During visit, sub-structure was seen to be nearing completion. R/B well foundation date of the visit (comments may be made here on such completed & abutment - 50%. L/B well foundation up to 6m depth was seen at site. The aspects as overall progress vis-à-vis the plan, technical materials/parts for super-structure were procured and transported to site of work for supervision by the Departmental Engineers, erection. Progress and quality of work is satisfactory and likely to be completed within arrangement for machinery, etc.) two months’ time, as also assured by the executing department during interaction on site. 2 Comments on other quality control measures such as No Quality Control Measures/arrangements were taken even for construction of such an arrangement for quality testing, maintenance of important Bailey Bridge. No Soil Testing measures was carried out. No Quality Control Material Quality Control Register at the site, etc. register could be produced at site when asked for making observation. 3 Status of Execution of Project Execution of Work No. of Contractors Amount (Rs. Lakh) (a) Tender (b) Work Order 16 Nos. 88.00 (c) Department 8.00

NEDFi, Itanagar Project: C/o bailey bridge (160 feet) over river Seram on Mebo-Dholla road, SPA (09-10) 78 Monitoring Report for the period ending March 2011 4 Special Observations / Comments, if any, with regard No Hydrological data/ Geological data could be produced for examining the Hydrological to the Project’s background, its physical progress, aspect of the river which is seen to be meandering in nature. quality, operational issues, etc. not covered above 5 Likely benefits of the Project upon completion Twelve no. of villages namely Mebo, Motum, Sigar, Raling, Kiyit, Ngopok, Silluk, Borguli, (number & names of the benefiting villages, estimated Seram, Kongkul, Namsing and Gadum are beneficiaries of the project directly. This bridge size of the benefited population, change in economic will improve connectivity and distance will be shortened to connect neighboring state of status or quality of life, etc. Assam. Easier access to Education, Culture, Art, Trade and overall exposure will improve the socio-economic status of the region by virtue of the bridge. 6 Difficulties, if any, being experienced in completing the No difficulty was encountered as reported by the executing department at site. Project 7 Suggestion/s for Improvement (for speeding up Tendering process, Calling Tenders/Bids must be followed as an integral part of implementation, addressing the difficulties, if any, execution. Before taking up such a project over a river in hilly topography, proper study maximizing the project benefits, etc.) of behavior of the river involving bank stability, vulnerability to erosion, meandering, HFL, discharge data is to be made carefully for identification of bridge site. Geo- Hydrological and Seismological data are very important in construction of such projects.

NEDFi, Itanagar Project: C/o bailey bridge (160 feet) over river Seram on Mebo-Dholla road, SPA (09-10) 79 Monitoring Report for the period ending March 2011 Annexure - IV GPS READINGS/LATLONG – GPS SITE MAPS GPS Readings

C/o BAILEY BRIDGE OVER RIVER SERAM ON MEBO- DHOLLA ROAD

Latitude: N 270 59.436′ Longitude: E 950 29.073′ Elevation: 125 m

Source: Google Maps

NEDFi, Itanagar Project: C/o bailey bridge (160 feet) over river Seram on Mebo-Dholla road, SPA (09-10) 80 Monitoring Report for the period ending March 2011 PICTORIAL / VISUAL VIGNETTES OF THE PROJECT

Construction Stage of Bailey Bridge over Seram River on Mebo-Dholla Road Construction Stage of Bailey Bridge over Seram River on Mebo-Dholla Road

Construction Stage of Bailey Bridge over Seram River on Mebo-Dholla Road Construction Stage of Bailey Bridge over Seram River on Mebo-Dholla Road

NEDFi, Itanagar Project: C/o bailey bridge (160 feet) over river Seram on Mebo-Dholla road, SPA (09-10) 81 Monitoring Report for the period ending March 2011 SUMMARY SHEET PROJECTS UNDER SPECIAL PLAN ASSISTANCE (Normal) for ANNUAL PLAN 2009-10 MONITORING REPORT FOR THE PERIOD ENDING MARCH 2011 Project Job/Scheme Number: / Type of Project: Road / Name of Scheme: SPA (09-10) Name of the Project: Improvement of Pasighat–Pangin road 3. Name of the Consultant/s: Er. A.N.Nazmul Islam Laskar, Er. Ankur Borah, Shri Himato Sema Location: Latitude: As per Annexure-IV 4. Name & Designation of the Official accompanying Consultant: Longitude: As per Annexure-IV 1. Project Details > 5. Social Benefits from the project > Name of the District: East Siang No. of villages to be benefited: The road improvement is of benefit to Department: Public Works Department (PWD) Total combined population to be all people of East Siang, Upper Siang benefitted: and West Siang districts. Names of the benefitted villages: Executing Department: PWD 6. Details of Utilization Certificate > Executing Circle/ 0 km to 28 km Boleng Circle/ Pasighat Division/ Whether UC submitted? 0 km to 28 km Submitted dated 20-12-2010 Division/ Sub – Pasighat Sub-Division No. II If Yes, date of 28 km to 76 km Being submitted Division: submission: 28 km to 76 km Boleng Circle/ Boleng Division/ If No, likely date of 0 km to 28 km NA Pangin Sub-Division submission: 28 km to 76 km Information not provided 2. Project Particulars > 7. Project Status as observed during Field Visit > Date of Sanction: 0 km to 28 km 16/08/2010 Date of the Field Visit: May 01, 2011 28 km to 76 km 26/08/2011 Date of Administrative Approval: 0 km to 28 km 16/08/2010 Financial Achievement as on May 01, 2011(Rs. in lakh) 50.00 + 50.00 28 km to 76 km 26/08/2011 % of Financial Progress 100% (Annexure-I)

NEDFi, Itanagar Project: Improvement of Pasighat-Pangin road, SPA (09-10) 82 Monitoring Report for the period ending March 2011 Date of Awarding Work to Executing 0 km to 28 km 16/08/2011 Physical Progress As per Annexure-II Department: 28 km to 76 km 05/09/2010 Date of Commencement of work: 0 km to 28 km 10/09/2011 Field Observations As per Annexure-III 28 km to 76 km 05/09/2010 Date of Completion: 0 km to 28 km 31/03/2011 8. GPS Readings/LatLong: As per Annexure-IV 28 km to 76 km March’2011 Cost of the Project (Rs. in lakh): 100.00 9. Current Project Status: Completed. Means of Finance: (Rs. in lakh): SPA (09-10) 10. Number of attached Visuals/Photographs: 4 Nos. Central Share (90%): 90.00 11. Any special observation/s: As per Annexure-I State Share – Loan (10%): 10.00

NEDFi, Itanagar Project: Improvement of Pasighat-Pangin road, SPA (09-10) 83 Monitoring Report for the period ending March 2011 Annexure – I CONSOLIDATED FINANCIAL PROGRESS

Name of Project: Improvement of Pasighat–Pangin road Job Scheme Number: Sl. Items Amount No. (Rs. in lakh) Cost of the Project for Pasighat Division 50.00 Cost of the Project for Boleng Division 50.00 Total Project Cost 100.00 2 Means of Finance: SPA (2009-10) (a) Central Govt. (90%) (a) 90.00 (b) State Govt. (10%) (b) 10.00 3 Financial Achievement as on May 01, 2011 100.00 4 % of progress (Item 3 / Item 2x100) 100%

1. Comments on Financial Progress: As per information provided by the Executing Department, the entire amount of Rs. 100.00 lakh has been fully utilized for the project. 2. Special Comments/ Observations/ Suggestions inviting special attention from the State Government/ Executing Department: Funds have also been provided for the Sector 26 to 76 km under RIDF – XV for an amount of Rs 250.00 lakh. Work components including Kutcha Drains and Slip Clearance are included in both the Schemes and project implementation under the two Schemes completed simultaneously on 31st March 2011.

NEDFi, Itanagar Project: Improvement of Pasighat-Pangin road, SPA (09-10) 84 Monitoring Report for the period ending March 2011 Annexure – II (A) PHYSICAL - FINANCIAL – CUMULATIVE Name of Project: Improvement of Pasighat–Pangin road (Rupees in lakh) Sl. Particulars of Major Unit Details of Sanction Work planned up to Work completed up to Work planned up to the Cumulative Work done No. Items of Work the period of the period of December, period of 31st March, till date of visit i.e. on December, 2010 2010 2011 May 01, 2011 Quantity Amount Quantity Amount Quantity Amount Quantity Amount Quantity Amount (1) (2) (3) (4) (5) (6) (7) (8) (9) (10) (11) (12) (13) A. Improvement of Pasighat–Pangin road (0 Km to 28 Km) under Pasighat Division 1 Hill side Drain clearance Km. 25.56 5.37 25.56 5.37 25.56 5.37 2 Landslide Clearance in Cum 19807.00 13.47 19807.00 13.47 19807.00 13.47 Soil 3 Maintenance of Earthen Sqm. 6059.00 4.48 6059.00 4.48 6059.00 4.48 Shoulder 4 WBM-III Sqm. 2630.00 6.24 2630.00 6.24 2630.00 6.24 5 Pot Hole Repair Sqm. 5255.00 18.55 5255.00 18.55 5255.00 18.55 6 Add contingency 1.89 1.89 Total (A) 50.00 50.00 B. Improvement of Pasighat–Pangin road (28 Km to 76 Km) under Boleng Division 1 Slip Clearance Cum 44000.00 36.50 44000.00 36.50 44000.00 36.50 2 Kutcha Drain Km. 16.00 8.00 16.00 8.00 16.00 8.00 3 Jungle Clearance Km. 10.00 5.00 10.00 5.00 10.00 5.00 4 Add Contingency 0.50 0.50 Total (B) -- 50.00 -- -- 50.00 Total (A+B) > 100.00 100.00

NEDFi, Itanagar Project: Improvement of Pasighat-Pangin road, SPA (09-10) 85 Monitoring Report for the period ending March 2011 Annexure – II (B) CONVERGENCE WITH OTHER SCHEMES PHYSICAL - FINANCIAL – CUMULATIVE

Details of sanction from other schemes for the same project/components of project under SPA@ Funded under RIDF – XV

Name of Project: Maintenance & Up-gradation of Pasighat-Pangin Road (Sector 26 to 76 Km.) [RIDF-XV] (Rs. in lakh) Sl. Particulars of Major Items of Work Unit Details of sanction Work completed up to May 01, 2011 No.

Quantity Amount Quantity Amount 1 2 m span culvert Nos. 5 19.88 2 completed 8.91 2 3 m span culvert Nos. 4 19.42 3 completed 9.77 3 3 m height R/Wall m 78.00 15.98 78.00 16.00 4 B/crated wall m 60.00 7.57 300.00 20.35 5 GSB Km 1.00 5.00 6 WBM - II km 3.00 24.07 4.00 32.07 7 Carpeting km 3.00 41.98 3.00 24.00 8 Kuttcha drain km 41.01 47.30 41.01 46.86 9 Pot-hole repair km 10.40 55.33 11.00 43.57 10 Slip clearance cum 26382.00 18.47 26382.00 18.47 Total Work Cost 187.15 225.00 Add contingencies, etc 62.85 25.00 Total > 250.00 250.00

NEDFi, Itanagar Project: Improvement of Pasighat-Pangin road, SPA (09-10) 86 Monitoring Report for the period ending March 2011 Annexure - III FIELD VISIT OBSERVATIONS Name of Project: Improvement of Pasighat–Pangin road Job Scheme Number: Type / Category of the Project: Roads

Sl. Particulars Observations / Comments No. 1 Comments on physical progress as observed on the date Work was completed as scheduled as reported by the Project Authority. No record of visit of work by AE/ of the visit (comments may be made here on such aspects EE/ SE/ CE was shown when asked at site during inspection of Third Party Monitoring team. No as overall progress vis-à-vis the plan, technical information about possession of T&P by concerned divisions of the department i.e. PWD could be supervision by the Departmental Engineers, arrangement supplied. No site register showing day to day progress of work could be shown to the Monitoring Team for machinery, etc.) during site visit. No sanctioned estimates could be provided at site when asked for. 2 Comments on other quality control measures such as No Quality Control measures were taken by the divisions/department (PWD), even no register for Quality arrangement for quality testing, maintenance of Material Control of works was seen at site, which is not desired from quality works point of view. Work of Quality Control Register at the site, etc. maintenance also requires quality to access to target benefit to those for whom the asset was improved/ strengthened. 3 Status of Execution of Work Execution of Work No. of Contractor Amount (Rs. in Lakh) 0 km to 28 km 28 km to 76 km Tender Information not Work Order provided Local contractors (No. of 39.50 contractors not mentioned) Department Dept. labor and T&P 10.00 4 Special Observations / Comments, if any, with regard It is an existing road of vital importance linking important towns/ places of undivided district of Siang. to the Project’s background, its physical progress, quality, This scheme was conceived through public representation received by the department and it is a well done operational issues, etc. not covered above programme of improving the road with clearing of slipped materials and debris caused by incessant rain. It is observed that kutcha drains/ hillside drain is vulnerable of getting filled up by debris during rainy season. Hence, day to day maintenance by utilizing services of Master roll works/ Khalasis/ 4th grade cadre field personnel of the department is desired and expenditure may be met up from Operations &

NEDFi, Itanagar Project: Improvement of Pasighat-Pangin road, SPA (09-10) 87 Monitoring Report for the period ending March 2011 Maintenance (O&M) sub-head of Expenditure Head of Accounts relating to the work. Similar arrangement can be done for maintenance of Earthen Shoulder and minor Pot-Hole Repair. The work is involved with two divisions i.e. Pasighat division and Boleng division under Boleng circle each allotted with Rs. 50.00 lakhs with landslide clearance as the common item. 5 Likely benefits of the Project upon completion (number As estimated, the size of 1 lakh of population of 100 villages of undivided Siang district is direct & names of the benefiting villages, estimated size of the beneficiaries. The improvement of road will boost up the economy of the people of the concerned district benefited population, change in economic status or growing more food with access to market facility and enhancing literacy rate. Surface communication will quality of life, etc. improve healthcare and education facility by the road now improved. 6 Difficulties, if any, being experienced in completing the No difficulty was experienced as reported by project personnel except short working season and excess Project rainfall in the region making the road mostly moist. 7. Suggestion/s for Improvement (for speeding up Of the seven items of work done, slip clearance of 44,000 CM appears largest in size costing Rs.36.50 implementation, addressing the difficulties, if any, lakhs. In maintenance of roads for uninterrupted traffic flow, the department should possess modern T&P maximizing the project benefits, etc.) (may be costly) and utilize them for clearing of roads whenever/ wherever required owing to landslide by incessant rain in the mountainous state. That out of Rs.49.00 lakhs (for Boleng Division), Rs. 39.00 lakh and Rs. 48.11 lakh (for Pasighat Division) was spent by direct issue of Work Orders to contractors/constructors, without any process of calling tenders is not supported by financial guidelines of Govt. of India. Rs. 10.00 lakhs (for Boleng Division) was utilized by the department by employing labour and T&P directly (departmental implementation) without involvement of any contractor(s). The system of execution departmentally provides saving of amount equivalent to contractors’ profit resulting in lower cost for same volume of work with same quality. Here nothing is mentioned about saving in cost and utilization of cash if so saved. Proper guidance in this regard is necessary for execution departmentally in future with saving of 10% of Contractor’s profit provided in the sanctioned cost estimate.

NEDFi, Itanagar Project: Improvement of Pasighat-Pangin road, SPA (09-10) 88 Monitoring Report for the period ending March 2011 Annexure - IV GPS READINGS/LATLONG – GPS SITE MAPS

GPS READING

Project Start Chainage: Latitude: N 280 05′ 24.00′′ Longitude: E 950 18′ 9.47′′ Elevation: 242 M (approx)

At 28th KM Latitude: N 280 08′ 56.53′′ Longitude: E 950 13′ 21.24′′ Elevation: 779 M (approx)

Project Start Chainage: Latitude: N 280 13′ 59.70′′ Longitude: E 940 59′ 12.06′′ Elevation: 249 M (approx)

Source: Google Maps

NEDFi, Itanagar Project: Improvement of Pasighat-Pangin road, SPA (09-10) 89 Monitoring Report for the period ending March 2011 PICTORIAL / VISUAL VIGNETTES OF THE PROJECT

Land slide clearance in soil – During Third Party Monitoring visit Slip clearance – During Third Party Monitoring visit

Road section at project start chainage Maintenance work done at 28th K.M

NEDFi, Itanagar Project: Improvement of Pasighat-Pangin road, SPA (09-10) 90 Monitoring Report for the period ending December, 2010 SUMMARY SHEET PROJECTS UNDER SPECIAL PLAN ASSISTANCE (Normal) for ANNUAL PLAN 2009-10 MONITORING REPORT FOR THE PERIOD ENDING DECEMBER 2010 Project Job/Scheme Number: / Type of Project: Flood Control Works / Name of Scheme – SPA (09-10) Name of the Project: C/o flood protection work at various rivers within Sille- 3. Name of the Consultant/s: Er. A.N.N.I. Laskar, Mr. Himato Sema. Er. Ankur Borah Oyan circle to protect Agri. Land Location: Pasighat, East Siang 4. Name & Designation of the Official accompanying Consultant: Shri T. Jonnom, Block As per Annexure IV Development Officer, CD Block Ruksin 5. Social Benefits from the project > 1. Project Details > No. of villages to be benefited: 3 villages Name of the District: East Siang Total combined population to be benefited: 42 Nos. Department: Rural Development (RD) Names of the benefited villages: 12-Mile, Sille & Sika-Tode Executing Department: B.D.O., CD Block Ruksin 6. Details of Utilization Certificate Executing Circle/ Division/ Sub – Division: Sille-Oyan Circle/ Pasighat Division/ Whether UC submitted? If Yes, date of submission: Submitted on 27/09/2010 Ruksin Sub-Division 2. Project Particulars > If No, likely date of submission: NA Date of Sanction: 13/07/2010 7. Project Status as observed during Field Visit > Date of Administrative Approval: 13/07/2010 Date of the Field Visit: May 6, 2011 Date of Awarding Work to Executing Department: 27/05/2010 Financial Achievement as on December, 2010 (Rs. in lakh) 50.00 Date of Commencement of work: 27/05/2010 % of Financial Progress 100.00% (Annexure-I) Stipulated Date of Completion: 30/09/2010 Physical Progress As per Annexure-II Date of Completion: 25/06/2010 Field Observations As per Annexure-III Cost of the Project (Rs. in lakh): 50.00 8. GPS Readings/LatLong: As per Annexure-IV Means of Finance: (Rs. in lakh): SPA (09-10) 9. Current Project Status: Completed Central Share (90%): 45.00 10. Number of attached Visuals/Photographs: 3 nos. State Share – Loan (10%): 5.00 11. Any special observation/s: As per Annexure-I,Point 2

NEDFi, Itanagar Project: C/o flood protection work at various rivers within Sille-Oyan circle to protect Agri. Land, SPA (09-10) 91 Monitoring Report for the period ending December, 2010 Annexure – I CONSOLIDATED FINANCIAL PROGRESS

Name of Project: C/o Flood Protection work at various rivers within Sille-Oyan Circle to protect Agricultural Land. Job Scheme Number:

Sl. Items Amount No. (Rs. in lakh) 1 Cost of Project 50.00 2 Means of Finance: SPA (09-10) (a) Central Govt. (90%) (a) 45.00 (b) State Govt. (10%) (b) 5.00 3 Financial Achievement as on December, 2010 50.00 4 % of progress (Item 3 / Item 2x100) 100% 1. Comments on Financial Progress: As per information furnished by the Executing Department, the amount of Rs.50.00 lakh has been fully utilized till the date of visit by Third Party Monitoring Team i.e. on 06/05/2011. Work has been completed with 100% financial achievement. 2. Special Comments/ Observations/ Suggestions invite special attention from the State Government/ Implementing Department/ Agency:  There are 6 nos. of sub-projects under this project. The Third Party Monitoring Team could visit only one sub-project and the remaining sites will be monitored during subsequent visit.  As reported, all the six sub-projects under this scheme are physically complete. The work was started on 27th May 2010 and completed on 25th June 2010, whereas sanction letter vide no. CD (PLG) 198/2010 (SPA) was issued on 13th July 2010.  Calling for Bids/ Tenders before finalization of issue of work order from among bidders is an important point of notification as prescribed by Govt. of India. Transparency is a desired element in the process of execution.  Such works of technical nature costing Rs. 50.00 lakh should ideally be carried out by technical departments like WRD with sound mechanism in carrying out work.

NEDFi, Itanagar Project: C/o flood protection work at various rivers within Sille-Oyan circle to protect Agri. Land, SPA (09-10) 92 Monitoring Report for the period ending December, 2010 Annexure – II (A) PHYSICAL - FINANCIAL – CUMULATIVE Name of Project: C/o flood protection work at various rivers within Sille-Oyan circle to protect Agricultural Land. Job Scheme Number: (Rupees in lakh) Sl. Sub head/ Unit Details of Sanction Work planned Work carried out up to Work planned till the period Cumulative Work done No. items of during the period up the end of ending till date of visit i.e. on work as per to December, 2010 December, 2010 March, 2011 May 6, 2011 Technical (Not necessary as the project is Sanction complete) Quantity Amount Quantity Amount Quantity Amount Quantity Amount Quantity Amount (1) (2) (3) (4) (5) (6) (7) (8) (9) (10) (11) 1 Flood Nos. 6 49.75 6 49.75 6 49.75 6 49.75 protection works at various rivers within Sille- Oyan Circle 2 Add -- 0.25 0.25 0.25 -- 0.25 Contingency Total > 50.00 50.00 50.00 -- 50.00

NEDFi, Itanagar Project: C/o flood protection work at various rivers within Sille-Oyan circle to protect Agri. Land, SPA (09-10) 93 Monitoring Report for the period ending December, 2010 Annexure – II (B) CONVERGENCE WITH OTHER SCHEME PHYSICAL - FINANCIAL – CUMULATIVE

Details of other Projects / Components of Project under SPA (by Other Department) / Other Schemes (if any) on the Same Location@

Name of Project: C/o flood protection work at various rivers within Sille-Oyan circle to protect Agri Land (Rs. in lakh) Sl. Particulars of Major Items of Work Unit Details of sanction Work completed up to …….. No.

Quantity Amount Quantity Amount (1) (2) (3) (4) (5) (6) (7)

NIL

Total >

@ Based on information provided by the executing department

NEDFi, Itanagar Project: C/o flood protection work at various rivers within Sille-Oyan circle to protect Agri. Land, SPA (09-10) 94 Monitoring Report for the period ending December, 2010 Annexure - III FIELD VISIT OBSERVATIONS

Name of Project: C/o flood protection work at various rivers within Sille-Oyan circle to protect Agri Land Job Scheme Number: Type/ Category of the Project: Flood Control Works

Sl. Particulars Observations/ Comments No. 1 Comments on physical progress as observed on the As reported, work is complete physically. There are 6 nos. of sub-projects under this date of the visit (comments may be made here on project. The Third Party Monitoring Team could visit only one sub-project and the such aspects as overall progress vis-à-vis the plan, remaining sites will be monitored during subsequent visit. Work on the sub-project visited technical supervision by the Departmental Engineers, was executed without adequate technical manpower at different cadre as noticed during arrangement for machinery, etc.) inspection with project personnel. Technical supervision by high ranking officers can contribute to better quality by virtue of advice at site during execution. 2 Comments on other quality control measures such as No Quality Control measures were taken. No material Quality Control register was arrangement for quality testing, maintenance of maintained/ shown when desired during field visit. Material Quality Control Register at the site, etc. 3 Status of Execution of Work Execution of Work No. of Contractor Amount (Rs. in Lakh) Tender Work Order 6 Nos. 49.75 Department 4 Special Observations / Comments, if any, with Complete study of the river behavior, vulnerability of river banks for erosion/ submergence regard to the Project’s background, its physical of land etc. needs to be carried out before taking up such schemes of technical nature. progress, quality, operational issues, etc. not covered Identification of site is very important from ratio of benefit and cost. Quality of work needs above to be enhanced with involvement of senior technical personal for lasting, durability and benefit to people of target area.

NEDFi, Itanagar Project: C/o flood protection work at various rivers within Sille-Oyan circle to protect Agri. Land, SPA (09-10) 95 Monitoring Report for the period ending December, 2010 5 Likely benefits of the Project upon completion 42 nos. of beneficiaries living in 3 villages namely 12-Mile, Sille and Sika-Tode are protected (number & names of the benefiting villages, from economic loss as caused by annual flood which visit the area as learnt by interaction estimated size of the benefited population, change in with land owners/ farmers. Saving of crops when/if raised on flood affected land due to economic status or quality of life, etc. existence of Flood Control measures is a gain to the people of the locality. 6 Difficulties, if any, being experienced in completing No difficulty was experienced. the Project 7 Suggestion/s for Improvement (for speeding up It is most desired that sequence in implementation of Projects is to be followed avoiding implementation, addressing the difficulties, if any, irregularity. Process of allotment of work should always start after Administrative Approval maximizing the project benefits, etc.) (AA) is accorded to the project. Technical sanction from the competent authority of the concerned directorate should preferably be obtained as a formality before work orders are issued to deserving contractors who have a good track of records of performance in similar nature of work. Calling Tenders/ Bids after obtaining AA/TS is an essential formality to build a climate of competition and transparency of whole affair.

NEDFi, Itanagar Project: C/o flood protection work at various rivers within Sille-Oyan circle to protect Agri. Land, SPA (09-10) 96 Monitoring Report for the period ending December, 2010 Annexure - IV GPS READINGS/LATLONG – GPS SITE MAPS

GPS READING

1. Flood control work at Monam Siyi river to protect Siyi WRC area at Remi At Project Start Point: Latitude: N 270 57′ 30.6′′ Longitude: E 950 13′ 29.30′′ Elevation: 191 M (approx)

At Project EndPoint: Latitude: N 270 57′ 28.5′′ Longitude: E 950 13′ 30.2′′ Elevation: 198 M (approx)

Source: Google maps NEDFi, Itanagar Project: C/o flood protection work at various rivers within Sille-Oyan circle to protect Agri. Land, SPA (09-10) 97 Monitoring Report for the period ending December, 2010 PICTORIAL / VISUAL VIGNETTES OF THE PROJECT

Flood control work at Monam Siyi River – During Third Party Monitoring visit

Flood control work at Monam Siyi River – During Third Party Monitoring visit

NEDFi, Itanagar Project: C/o flood protection work at various rivers within Sille-Oyan circle to protect Agri. Land, SPA (09-10) 98 Monitoring Report for the period ending December, 2010 SUMMARY SHEET PROJECTS UNDER SPECIAL PLAN ASSISTANCE (Normal) for ANNUAL PLAN 2009-10 MONITORING REPORT FOR THE PERIOD ENDING DECEMBER 2010 Project Job/Scheme Number: / Type of Project: Flood Protection Work / Name of Scheme – SPA (09-10)

Name of the Project: C/o flood protection work at various rivers within 3. Name of the Consultant/s: Er. A.N. Nazmul Islam Laskar, Er. Ankur Borah, Shri. Himato Ruksin Circle to protect Agril. Land Sema Location: Ruksin Block,Pasighat 4. Name & Designation of the Official accompanying Consultant: As per Annexure-IV 5. Social Benefits from the project > 1. Project Details > No. of villages to be benefited: 5 Villages Name of the District: East Siang Total combined population to be benefitted: 56 Nos. Department: CD Block Ruksin Names of the benefitted villages: Debing-I, Debing-II, Ngorlung-I, Ngorlung-II, Ngorlung-III Executing Department: B.D.O. CD Block Ruksin 6. Details of Utilization Certificate Executing Circle/ Division/ Sub – Division: Sille-Oyan/ Pasighat/ Ruksin Whether UC submitted? If Yes, date of submission: Yes, on September 27, 2010 2. Project Particulars > If No, likely date of submission: Not applicable Date of Sanction: July 12, 2010 7. Project Status as observed during Field Visit > Date of Administrative Approval: July 12, 2010 Date of the Field Visit: May 06, 2011 Date of Awarding Work to Executing Department: May 27, 2010 Financial Achievement as on December, 2010 (Rs. in lakh) 50.00 Date of Commencement of work: May 27, 2010 % of Financial Progress 100% (Annexure-I) Stipulated Date of Completion: September 30,2010 Physical Progress As per Annexure-II Date of Completion: June 25, 2010 Field Observations As per Annexure-III Cost of the Project (Rs. in lakh): 50.00 8. GPS Readings/LatLong: As per Annexure-IV Means of Finance: (Rs. in lakh): SPA (09-10) 9. Current Project Status: Completed. Central Share (90%): 45.00 10. Number of attached Visuals/Photographs: 4 nos. State Share – Loan (10%): 5.00 11. Any special observation/s: As per Annexure-II, Point 2

NEDFi, Itanagar Project: C/o flood protection work at various rivers within Ruksin Circle to protect Agril. Land, SPA (09-10) 99 Monitoring Report for the period ending December, 2010 Annexure – I CONSOLIDATED FINANCIAL PROGRESS Name of Project: C/o flood protection work at various rivers within Ruksin Circle to protect Agril. Land Job Scheme Number: Sl. Items Amount No. (Rs. in lakh)

1 Cost of Project 50.00 2 Means of Finance: SPA (2009-10) (a) Central Govt. (90%) (a) 45.00 (b) State Govt. (10%) (b) 5.00 3 Financial Achievement as on December, 2010 50.00 4 % of progress (Item 3 / Item 2x100) 100%

1. Comments on Financial Progress: As per the information provided by the Executing Department, the amount of Rs. 50.00 lakh has been fully utilized till the date of visit by Third Party Monitoring team i.e. on 06/05/2010. Work is complete with 100% financial achievement. 2. Special Comments/ Observations/ Suggestions inviting special attention from the State Government/ Executing Department:  There are 10 nos. of sub-projects under this project in Ruksin circle. The Third Party Monitoring Team could only visit 2 nos. of sub-projects and the remaining sites will be monitored during subsequent visit.  As reported, the work was started on 27th May 2010 and completed on 25th June 2010, whereas the date of sanction is 12th July 2010. Such practice of starting works before sanction should be avoided.  Calling for Bids/ Tenders before finalization of issue of work order from among bidders is an important guideline as prescribed by Govt. of India. Transparency is a desired element in the process of execution.  Such works of technical nature should ideally be carried out by technical departments like WRD.

NEDFi, Itanagar Project: C/o flood protection work at various rivers within Ruksin Circle to protect Agril. Land, SPA (09-10) 100 Monitoring Report for the period ending December, 2010 Annexure – II (A) PHYSICAL - FINANCIAL – CUMULATIVE

Name of Project: C/o flood protection work at various rivers within Ruksin Circle to protect Agril Land Job Scheme Number:

(Rupees in lakh) Sl. Sub head/ items of work as Unit Details of Sanction Work Planned up to Work Completed up to Work planned till the Cumulative work No. per Technical Sanction December 2010 December 2010 period ending carried out till the March, 2011 date of visit i.e. on (Not necessary as the May 06, 2011 project is complete) Quantity Amount Quantity Amount Quantity Amount Quantity Amount Quantity Amount (1) (2) (3) (4) (5) (6) (7) (8) (9) (10) (11) (12) (13) 1. C/o Flood Protection Work Nos. 10 49.75 10 49.75 10 49.75 -- -- 10 49.75 at various rivers within Ruksin Circle to protect Agricultural Land. 2. Add Contingency 0.25 0.25 0.25 -- 0.25 Total > 50.00 50.00 50.00 -- 50.00

NEDFi, Itanagar Project: C/o flood protection work at various rivers within Ruksin Circle to protect Agril. Land, SPA (09-10) 101 Monitoring Report for the period ending December, 2010 Annexure – II (B) CONVERGENCE WITH OTHER SCHEME PHYSICAL - FINANCIAL – CUMULATIVE

Details of other Projects / Components of Project under SPA (by Other Department) / Other Schemes (if any) on the Same Location@

Name of Project: C/o flood protection work at various rivers within Ruksin Circle to protect Agril Land

(Rs. in lakh) Sl. No. Particulars of Major Items of Work Unit Details of sanction Work completed up to ……..

Quantity Amount Quantity Amount (1) (2) (3) (4) (5) (6) (7)

NIL

Total >

@ Based on the information provided by the Executing Department

NEDFi, Itanagar Project: C/o flood protection work at various rivers within Ruksin Circle to protect Agril. Land, SPA (09-10) 102 Monitoring Report for the period ending December, 2010 Annexure - III FIELD VISIT OBSERVATIONS

Name of Project: C/o flood protection work at various rivers within Ruksin Circle to protect Agril Land Job Scheme Number: Type/ Category of the Project: Flood Protection Work

Sl. Particulars Observations / Comments No. 1 Comments on physical progress as observed on There are 10 no. of sub-projects under this project in Ruksin circle. The Third Party Monitoring the date of the visit (comments may be made Team could visit 2 nos. of sub-projects and the remaining sites will be monitored during here on such aspects as overall progress vis-à- subsequent visit. As reported, works have been completed. But, no approved drawing and vis the plan, technical supervision by the sanctioned estimate could be produced at site when asked to do so. It is not desired that a work Departmental Engineers, arrangement for costing about Rs.50.00 lakhs is executed by a non-technical department, like Block Level machinery, etc.) organization having only one Junior Engineer as technical personnel to shoulder all responsibility for implementation. 2 Comments on other quality control measures No Quality Control measures were taken and no Quality Control register for materials was such as arrangement for quality testing, maintained/ produced at site. maintenance of Material Quality Control Register at the site, etc. 3 Status of Execution of Work Execution of Work No. of Contractor Amount (Rs. in Lakh) (a) Tender (b) Work Order 10 Nos. 49.75 (c) Department 4 Special Observations/ Comments, if any, with The flood protection work at rivers in question (in boulder stage of rivers) involving flashy regard to the Project’s background, its physical flood of incessant rain in catchment area, were taken up need-based as reported by concerned

NEDFi, Itanagar Project: C/o flood protection work at various rivers within Ruksin Circle to protect Agril. Land, SPA (09-10) 103 Monitoring Report for the period ending December, 2010 Sl. Particulars Observations / Comments No. progress, quality, operational issues, etc. not officers of block who accompanied monitoring team and local villagers who were present covered above. during visit. In some work, oversized boulders were employed with poor packing in filling up void with small size stones as per requirement. Soundness of structure, when installed, must last for reasonable duration keeping cost-benefit ratio in view. 5 Likely benefits of the Project upon completion As many as 56 no. of villagers will be benefitted covering 5 no. of villages, namely Debing-I, (number & names of the benefiting villages, Debing-II, Ngorlung-I, Ngorlung-II, Ngorlung-III. By taking up flood protection work at estimated size of the benefited population, vulnerable area, bank erosion and submergence appears to have been checked, at least change in economic status or quality of life, etc. partically, and consequently crops, when raised, is saved and misery of affected people by flood, seems to have been mitigated. Saving economic loss in economic gain. Existing socio-economic status of local people is not affected by visit of flood, if not improved further. Quality of life of people may enhance if schemes are taken up after proper planning and investigation, study of river behavior, rainfall, crop pattern etc. with participatory management of assets involving beneficiaries who should develop a sense of belonging to the assets created. 6 Difficulties, if any, being experienced in No difficulty was encountered as reported by Project Authority. completing the Project 7 Suggestion/s for Improvement (for speeding Detailed study by competent authority should be carried out to identify most vulnerable up implementation, addressing the difficulties, if reaches of river banks and cost-benefit ratio is to be carefully assessed and kept in view for any, maximizing the project benefits, etc.) justifiability of the scheme when proposed. Sound system from planning to implementation leads to productive spending of fund with target benefit, peoples’ participation in construction and subsequent maintenance with transparency at all stages is desired in the interest of development of an area.

NEDFi, Itanagar Project: C/o flood protection work at various rivers within Ruksin Circle to protect Agril. Land, SPA (09-10) 104 Monitoring Report for the period ending December, 2010 Annexure - IV GPS READINGS/LATLONG – GPS SITE MAPS

GPS READING

1. Flood control work at Ruksin river to protect Pejik Paddy field area at Ngorlung Latitude: N 270 51′ 44.9′′ Longitude: E 950 13′ 11.0′′ Elevation: 140 M (approx) 2. Flood control work at Peneng river to protect Kusam WRC area at Mikong Latitude: N 270 56′ 7.3′′ Longitude: E 950 14′ 3.4′′ Elevation: 174 M (approx)

Source: Google Maps

NEDFi, Itanagar Project: C/o flood protection work at various rivers within Ruksin Circle to protect Agril. Land, SPA (09-10) 105 Monitoring Report for the period ending December, 2010 PICTORIAL / VISUAL VIGNETTES OF THE PROJECT

F. C work at Ruksin river to protect Pejik Paddy field area at Ngorlung F.C work at Ruksin river to protect Pejik Paddy field area at Ngorlung

F.C work at Peneng river to protect Kusam WRC area at Mikong F.C work at Peneng river to protect Kusam WRC area at Mikong

NEDFi, Itanagar Project: C/o flood protection work at various rivers within Ruksin Circle to protect Agril. Land, SPA (09-10) 106 Monitoring Report for the period ending December, 2010 SUMMARY SHEET PROJECTS UNDER SPECIAL PLAN ASSISTANCE (Normal) for ANNUAL PLAN 2009-10 MONITORING REPORT FOR THE PERIOD ENDING MARCH 2011 Project Job/Scheme Number: / Type of Project: Flood Control Work / Name of Scheme – SPA (09-10) Name of the Project: C/o flood protection work at various rivers within Bilat 3. Name of the Consultant/s: Er. A.N.N.I. Laskar, Mr. Himato Sema. Er. Ankur Borah circle to protect Agril land Location: Bilat Circle, Pasighat. 4. Name & Designation of the Official accompanying Consultant: Shri T. Jonnom, Block As per Annexure IV Development Officer, CD Block Ruksin 5. Social Benefits from the project > 1. Project Details > No. of villages to be benefited: 8 villages Name of the District: East Siang Total combined population to be benefited: 75 Nos. Department: Rural Development (RD) Names of the benefited villages: Ledum-I, Ledum-II, Mirem-I, Mirem-II, Mikong, Remi, & Miglung Executing Department: B.D.O., CD Block Ruksin 6. Details of Utilization Certificate Executing Circle/ Division/ Sub – Division: Sille-Oyan Circle/ Pasighat Division/ Whether UC submitted? If Yes, date of submission: Submitted dated 27/09/2010 Ruksin Sub-Division 2. Project Particulars > If No, likely date of submission: NA Date of Sanction: 12/07/2010 7. Project Status as observed during Field Visit > Date of Administrative Approval: 12/07/2010 Date of the Field Visit: May 6, 2011 Date of Awarding Work to Executing Department: 27/05/2010 Financial Achievement as on December, 2010 (Rs. in lakh) 50.00 Date of Commencement of work: 27/05/2010 % of Financial Progress 100.00% (Annexure-I) Stipulated Date of Completion: 30/09/2010 Physical Progress As per Annexure-II Date of Completion: 25/06/2010 Field Observations As per Annexure-III Cost of the Project (Rs. in lakh): 50.00 8. GPS Readings/LatLong: As per Annexure-IV Means of Finance: (Rs. in lakh): SPA (09-10) 9. Current Project Status: Completed Central Share (90%): 45.00 10. Number of attached Visuals/Photographs: 4 Nos. State Share – Loan (10%): 5.00 11. Any special observation/s: As per Annexure-I, point 2.

NEDFi, Itanagar Project: C/o flood protection work at various rivers within Bilat Circle to protect Agril. Land, SPA (09-10) 107 Monitoring Report for the period ending December, 2010 Annexure – I CONSOLIDATED FINANCIAL PROGRESS

Name of Project: C/o Flood Protection Work at various rivers within Bilat circle to protect Agricultural Land. Job Scheme Number:

Sl. Items Amount No. (Rs. in lakh) 1 Cost of Project 50.00 2 Means of Finance: SPA (09-10) (a) Central Govt. (90%) (a) 45.00 (b) State Govt. (10%) (b) 5.00 3 Financial Achievement as on December, 2010 50.00 4 % of progress (Item 3 / Item 2x100) 100.00%

1. Comments on Financial Progress: As per the information furnished by the Executing Department, the full amount of Rs. 50.00 lakh has been utilized till the date of visit by Third Party Monitors i.e. on May 06, 2011. Work has been completed with 100% financial achievement. 2. Special Comments/ Observations/ Suggestions inviting special attention from the State Government/ Executing Department:  Out of 8 nos. of sub-projects under this project, the Third Party Monitoring Team could visit only 3 nos. of sub-projects and the remaining will be monitored during subsequent visit.  As reported, the work was started on 27th May 2010 and completed on 25th June 2010, whereas the date of sanction is 12th July 2010. Such practice of starting works before sanction should be avoided.  Calling for Bids/ Tenders before finalization of issue of work order from among bidders is an important guideline as prescribed by Govt. of India. Transparency is a desired element in the process of execution.  Such works of technical nature should ideally be carried out by technical departments like WRD.

NEDFi, Itanagar Project: C/o flood protection work at various rivers within Bilat Circle to protect Agril. Land, SPA (09-10) 108 Monitoring Report for the period ending December, 2010 Annexure – II (A) PHYSICAL - FINANCIAL – CUMULATIVE Name of Project: C/o flood protection work at various rivers within Bilat circle to protect Agril land Job Scheme Number:

(Rupees in lakh) Sl. Sub head/ items of Unit Details of Sanction Work planned during Work carried out up to Work planned till the Cumulative Work done No. work as per Technical the period up to the end of period ending March, till date of visit i.e. on Sanction December,2010 December, 2010 2011 06/05/2011 (Not necessary as the work is complete) Quantity Amount Quantity Amount Quantity Amount Quantity Amount Quantity Amount (1) (2) (3) (4) (5) (6) (7) (8) (9) (10) (11) (12) (13) 1 Flood Protection Work at Nos. 8 49.75 8 49.75 8 49.75 -- -- 8 49.75 various rivers within Bilat circle 2 Add Contingencies 0.25 0.25 0.25 0.25 Total > 50.00 50.00 50.00 -- 50.00

NEDFi, Itanagar Project: C/o flood protection work at various rivers within Bilat Circle to protect Agril. Land, SPA (09-10) 109 Monitoring Report for the period ending December, 2010 Annexure – II (B) CONVERGENCE WITH OTHER SCHEME PHYSICAL - FINANCIAL – CUMULATIVE

Details of other Projects / Components of Project under SPA (by Other Department) / Other Schemes (if any) on the Same Location@

Name of Project: C/o flood protection work at various rivers within Bilat circle to protect Agril land (Rs. in lakh) Sl. No. Particulars of Major Items of Work Unit Details of sanction Work completed up to ……..

Quantity Amount Quantity Amount (1) (2) (3) (4) (5) (6) (7)

NIL

Total >

@ Based on information provided by the executing department

NEDFi, Itanagar Project: C/o flood protection work at various rivers within Bilat Circle to protect Agril. Land, SPA (09-10) 110 Monitoring Report for the period ending December, 2010 Annexure - III FIELD VISIT OBSERVATIONS

Name of Project: C/o flood protection work at various rivers within Bilat circle to protect Agril land Type/ Category of the Project: Flood Protection Work

Sl. Particulars Observations/ Comments No. 1 Comments on physical progress as observed on Out of 8 nos. of sub-projects, the Third Party Monitoring Team could visit only 3 nos. of sub- the date of the visit (comments may be made here projects and the remaining will be monitored during subsequent visit. As reported, work is on such aspects as overall progress vis-à-vis the physically completed. Sizes of boulders used were not man-sized; oversize/ undersize boulders plan, technical supervision by the Departmental were employed. No sanctioned estimate/ approved drawing could be shown by the Block Level Engineers, arrangement for machinery, etc.) Officers/ JE at site when asked. Only one technical person of JE’s rank rouse shouldered responsibility of technical supervision. No record/ register relating to execution were seen at field level. A sound system is recommended for execution. 2 Comments on other quality control measures such No quality control measures were taken. No such record/ register were seen. as arrangement for quality testing, maintenance of Material Quality Control Register at the site, etc. 3 Status of Execution of Work Execution of Work No. of Contractor Amount (Rs. in Lakh) Tender Work Order 8 Nos. 49.75 Department 4 Special Observations / Comments, if any, with Complete study of the river behavior, vulnerability of river banks for erosion/ submergence of regard to the Project’s background, its physical land etc. needs to be carried out before taking up such schemes of technical nature. progress, quality, operational issues, etc. not Identification of site is very important from ratio of benefit and cost. Quality of work needs to be

NEDFi, Itanagar Project: C/o flood protection work at various rivers within Bilat Circle to protect Agril. Land, SPA (09-10) 111 Monitoring Report for the period ending December, 2010 covered above enhanced with involvement of senior technical personnel for lasting, durability and benefit to people of target area. 5 Likely benefits of the Project upon completion 75 nos. of people are beneficiaries of the project, 8 nos. of villages namely Ledum-I, Ledum-II, (number & names of the benefiting villages, Mirem-I, Mirem-II, Mixong, Migtang are benefitted as observed. Local villagers are entirely estimated size of the benefited population, change dependent upon Agriculture and ensured use of land & water to enhance food production is in economic status or quality of life, etc. most important for their survival, endeavoring to enhance their quality of life. Flood Control measures can save crops, when being raised in flood prone areas by checking river faux erosion and consequent submergence. But, proper study of river site is necessary before schemes are taken up by concerned authority. 6 Difficulties, if any, being experienced in No difficulty was encountered. completing the Project 7 Suggestion/s for Improvement (for speeding up Proper planning with strictly followed action calendar keeping shore working reason/ rainfall implementation, addressing the difficulties, if any, season/ landslide etc. in views is advisable. Formalities in carrying out works are to be followed maximizing the project benefits, etc.) strictly and sincerely. Sound mechanism can contribute to quality of work on ground. Tendering process is an essential formality in translating public work into action involving a reasonable/ acceptable rate of justification for item-wise unit quality of work in a competitive climate of bidding. Transparency also needs to be maintained in spending from state exchequer. The cost estimate in a particular time and place is a guide and there may be saving in spending if work orders are issued in a competitive market.

NEDFi, Itanagar Project: C/o flood protection work at various rivers within Bilat Circle to protect Agril. Land, SPA (09-10) 112 Monitoring Report for the period ending December, 2010 Annexure - IV GPS READINGS/LATLONG – GPS SITE MAPS

GPS READINGS

1. Flood control work at Remi river to protect Sika WRC area at Mirem Latitude: N 270 57′ 38.9′′ Longitude: E 950 11′ 42.9′′ Elevation: 242 M (approx)

2. Flood control work at Riri river to protect Kampo WRC field area at Bilat Bamin Latitude: N 270 56′ 21.3′′ Longitude: E 950 09′ 56.9′′ Elevation: 294 M (approx)

Source: Google maps

NEDFi, Itanagar Project: C/o flood protection work at various rivers within Bilat Circle to protect Agril. Land, SPA (09-10) 113 Monitoring Report for the period ending December, 2010 PICTORIAL / VISUAL VIGNETTES OF THE PROJECT

F.C work at Riri river to protect Kampo WRC field area at Bilat-Bamin F.C work at Riri river to protect Kampo WRC field area at Bilat-Bamin

F.C work at Remi river to protect Sika WRC field area at Mirem F.C work at Remi river to protect Sika WRC field area at Mirem

NEDFi, Itanagar Project: C/o flood protection work at various rivers within Bilat Circle to protect Agril. Land, SPA (09-10) 114 Monitoring Report for the period ending December, 2010 SUMMARY SHEET PROJECTS UNDER SPECIAL PLAN ASSISTANCE (Normal) for ANNUAL PLAN 2009-10 MONITORING REPORT FOR THE PERIOD ENDING MARCH 2011 Project Job/Scheme Number: / Type of Project – Flood Protection Work/ Name of Scheme – SPA (09-10) Name of the Project: Flood and river bank erosion management project at Rani, Sille, 3. Name of the Consultant/s: Er. A. Borah Manganang and Ruksin villages 4. Name & Designation of the Official accompanying Consultant: Er. D.K. Padung, Executive Engineer, WRD, Pasighat Location: 5 different location Latitude: N 270 54′ 49.7′′; N 270 54′ 23.0′′; N 270 58′ 18.5′′ in East Siang District Longitude: E 950 16′ 26.3′′; E 950 17′ 46.4′′; E 950 19′ 45.6′′ 1. Project Details > 5. Social Benefits from the project > Name of the District: East Siang No. of villages to be benefited: 4 Villages Department: Water Resources Department Total combined 1199 nos. Names of the benefitted villages: Rani, Sille, Manganang & Ruksin villages Executing Department: Water Resources Department 6. Details of Utilization Certificate Executing Circle/ Division/ Sub - Division Itanagar/ Pasighat/ Pasighat Sub-Division Whether UC submitted? If Yes, date of submission Yes, on 20/03/2011 2. Project Particulars > If No, likely date of submission Not applicable Date of Sanction: 19/06/2010 7. Project Status as observed during Field Visit > Date of Administrative Approval 19/06/2010 Date of the Field Visit: 30/04/2011 Date of Awarding Work to Executing Department 20/06/2010 Financial Achievement as on December 31, 2010 (Rs. in lakh) 150.00 Date of Commencement of work: 03/08/2010, 07/08/2010, % of Financial Progress 100% (Annexure-I) 15/08/2010, 22/08/2010 Stipulated Date of Completion 30-09-2010 Physical Progress As per Annexure-II Date of Completion 05/11/2010, 10/11/2010, Field Observations As per Annexure-III 15/11/2010, 25/12/2010 Cost of the Project (Rs. in lakh): 150.00 8. GPS Readings/LatLong: As per Annexure-IV Means of Finance: (Rupees in lakh): SPA (2009-10) 9. Current Project Status: Completed Central Share (90%): 135.00 10. Number of attached Visuals/Photographs: 6 nos. State Share – Loan (10%): 15.00 11. Any special observation/s: As per Annecure-I, Point 2.

NEDFi, Itanagar Project: Flood and river bank erosion management project at Rani, Sille, Manganang and Ruksin village, SPA (09-10) 115 Monitoring Report for the period ending December, 2010 Annexure – I CONSOLIDATED FINANCIAL PROGRESS

Name of Project: Flood and river bank erosion management project at Rani, Sille, Manganang and Ruksin villages Job Scheme Number:

Sl. Items Amount No. (Rs. in lakh)

1 Cost of Project 150.00

2 Means of Finance: SPA (2009-10) (a) Central Govt. (90%) 135.00 (b) State Govt. (10%) 15.00 3 Financial Achievement as on December 31, 2010 150.00

4 % of progress (Item 3 / Item 1x100) 100%

1. Comments on Financial Progress: As per the information furnished by the Executing Department, an amount of Rs.150.00 lakh has been utilized till the date of visit by Third Party Monitor i.e. on 30/04/2011. Works have been completed with 100% financial achievement.

2. Special Comments/ Observations/ Suggestions invite special attention from the State Government/ Implementing Department/ Agency: This is a completed project.

NEDFi, Itanagar Project: Flood and river bank erosion management project at Rani, Sille, Manganang and Ruksin village, SPA (09-10) 116 Monitoring Report for the period ending December, 2010 Annexure – II PHYSICAL - FINANCIAL – CUMULATIVE Name of Project: Flood and river bank erosion management project at Rani, Sille, Manganang and Ruksin villages. Job Scheme Number: (Rupees in lakh) Sl. Particulars of Major Unit Details of Sanction Work planned up to Work completed up Work planned up to the Cumulative Work done No. Items of Work the period of to the period of period of till date of visit i.e. December 2010 December 2010 March 2011 30/04/2011 (Work is completed by December 2010) Quantity Amount Quantity Amount Quantity Amount Quantity Amount Quantity Amount (1) (2) (3) (4) (5) (6) (7) (8) (9) (10) (11) (12) (13) 1 Flood & river bank erosion management project on Kemi river at Rani village (i) Earthen Embankment Job 1 54.99 1 54.99 1 54.99 1 54.99 (ii) Boulder Guide wall Job 1 4.26 1 4.26 1 4.26 1 4.26 2 Flood & river bank erosion management project on Pagla nadi at Rani village (i) Earthen Embankment Job 1 28.30 1 28.30 1 28.30 1 28.30 (ii) Boulder Guide wall Job 1 1.70 1 1.70 1 1.70 1 1.70 3 Flood & river bank erosion management project on Remi river at Sille village (i) Boulder Guide wall Job 1 5.76 1 5.76 1 5.76 1 5.76 (ii) Earthen Embankment Job 1 14.24 1 14.24 1 14.24 1 14.24 4 Flood & river bank erosion management project on Penneng river at Manganang village. (i) Earthen Embankment Job 1 7.45 1 7.45 1 7.45 1 7.45 (ii) Boulder Guide wall Job 1 5.26 1 5.26 1 5.26 1 5.26 (iii) Channelisation Job 1 17.29 1 17.29 1 17.29 1 17.29

NEDFi, Itanagar Project: Flood and river bank erosion management project at Rani, Sille, Manganang and Ruksin village, SPA (09-10) 117 Monitoring Report for the period ending December, 2010 Sl. Particulars of Major Unit Details of Sanction Work planned up to Work completed up Work planned up to the Cumulative Work done No. Items of Work the period of to the period of period of till date of visit i.e. December 2010 December 2010 March 2011 30/04/2011 (Work is completed by December 2010) Quantity Amount Quantity Amount Quantity Amount Quantity Amount Quantity Amount (1) (2) (3) (4) (5) (6) (7) (8) (9) (10) (11) (12) (13) 5 Flood bank erosion management project on Ruksin river at Ruksin village. (i) C/o. boulder guide Job 1 0.99 1 0.99 1 0.99 1 0.99 wall (ii) Channelisation Job 1 9.01 1 9.01 1 9.01 1 9.01 6 Add Contingency 0.75 0.75 0.75 0.75 Total > 150.00 150.00 150.00 150.00

NEDFi, Itanagar Project: Flood and river bank erosion management project at Rani, Sille, Manganang and Ruksin village, SPA (09-10) 118 Monitoring Report for the period ending December, 2010 Annexure – II (B) CONVERGENCE WITH OTHER SCHEME PHYSICAL - FINANCIAL – CUMULATIVE

Details of sanction from other schemes for the same project/components of project under SPA

Name of Project: Flood and river bank erosion management project at Rani, Sille, Manganang and Ruksin villages (Rs. in lakh) Sl. No. Particulars of Major Items of Work Unit Details of sanction Work completed up to ……..

Quantity Amount Quantity Amount (1) (2) (3) (4) (5) (6) (7)

NIL

Total >

@ Based on information provided by the Executing Department

NEDFi, Itanagar Project: Flood and river bank erosion management project at Rani, Sille, Manganang and Ruksin village, SPA (09-10) 119 Monitoring Report for the period ending December, 2010 Annexure - III FIELD VISIT OBSERVATIONS Name of Project: Flood and river bank erosion management project at Rani, Sille, Manganang and Ruksin villages Job Scheme Number: Type / Category of the Project: Flood Protection Works

Sl. Particulars Observations / Comments No. 1 Comments on physical progress as observed on the date of the This is a completed project. Boulder protection works as well as channelization was taken up in visit (comments may be made here on such aspects as overall small stretches of 5 nos. of flashy streams at boulder stage protecting the agricultural land and progress vis-à-vis the plan, technical supervision by the home stead land areas at Rani, Sile, Manganang & Ruksin villages Departmental Engineers, arrangement for machinery, etc.) Third Party Monitoring Team visited 3 nos. of site location out of 5 nos. and found that the works have been completed satisfactorily. 2 Comments on other quality control measures such as As reported quality control measures were in effect during the construction period availing arrangement for quality testing, maintenance of Material facilities at Central Quality Control Laboratory, RWD, Pasighat. Quality Control Register at the site, etc. 3 Status of Execution of Work (a) Tender (b) Work Order 8+8+10+5+65=96 149.25 (c) Department 4 Special Observations / Comments, if any, with regard to the Design and construction quality in general was up to specification and of satisfactory standard. Project’s background, its physical progress, quality, operational issues, etc. not covered above 5 Likely benefits of the Project upon completion (number & As many as 1199 nos. of villagers will be benefitted covering 4 nos. of villages. It is expected that names of the benefiting villages, estimated size of the benefited socio-economic status of the villagers will improve by limiting their sufferings caused by floods. population, change in economic status or quality of life, etc. 6 Difficulties, if any, being experienced in completing the Project No difficulties faced as reported. 7 Suggestion/s for Improvement (for speeding up Tendering process for award of works should be introduced instead of the work order system being implementation, addressing the difficulties, if any, maximizing followed at present. the project benefits, etc.)

NEDFi, Itanagar Project: Flood and river bank erosion management project at Rani, Sille, Manganang and Ruksin village, SPA (09-10) 120 Monitoring Report for the period ending December, 2010 Annexure - IV GPS READINGS/LATLONG – GPS SITE MAPS GPS READING 1. At Penneng River-Manganang Village Latitude: N 270 54′ 49.7′′ Longitude: E 950 16′ 26.3′′ Elevation: 153 M (approx) 2. At Remi River-Sille Village Latitude: N 270 54′ 23.0′′ Longitude: E 950 17′ 46.4′′ Elevation: 142 M (approx) 3. At Kemi River – Rani Village Latitude: N 270 58′ 18.5′′ Longitude: E 950 19′ 45.6′′ Elevation: 145 M (approx)

Source: Google map

NEDFi, Itanagar Project: Flood and river bank erosion management project at Rani, Sille, Manganang and Ruksin village, SPA (09-10) 121 Monitoring Report for the period ending December, 2010 PICTORIAL / VISUAL VIGNETTES OF THE PROJECT (1)

Flood protection work on Remi River at Sille Village Flood protection work on Remi River at Sille Village

Flood protection work on Penneng River at Mangnang Village Flood protection work on Penneng River at Mangnang Village

NEDFi, Itanagar Project: Flood and river bank erosion management project at Rani, Sille, Manganang and Ruksin village, SPA (09-10) 122 Monitoring Report for the period ending December, 2010 PICTORIAL / VISUAL VIGNETTES OF THE PROJECT (2)

Flood protection work on Kemi River at Rani Village Flood protection work on Kemi River at Rani Village

NEDFi, Itanagar Project: Flood and river bank erosion management project at Rani, Sille, Manganang and Ruksin village, SPA (09-10) 123 Monitoring Report for the period ending December, 2010 SUMMARY SHEET PROJECTS UNDER SPECIAL PLAN ASSISTANCE (Normal) for ANNUAL PLAN 2009-10 MONITORING REPORT FOR THE PERIOD ENDING DECEMBER 2010 Project Job/Scheme Number: / Type of Project – Minor Irrigation / Name of Scheme – SPA (09-10) Name of the Project: C/o Minor Irrigation Projects under Boleng Water 3. Name of the Consultant/s: Er. A.N.N.I. Laskar, Shri Himato Sema. Resources Sub-Division MIP at Pangin Latitude : N 280 13.006′ 4. Name & Designation of the Official accompanying Consultant: Junior Engineer, Village Longitude : E 940 59.642′ WRD, Boleng Sub-Division Location: Boleng, East Siang MIP at Pareng Latitude : N 280 20.965′ 5. Social Benefits from the project > Village Longitude : E 940 59.960′ 1. Project Details > No. of villages to be benefited: 34 villages Name of the District: East Siang Total combined population to be benefitted: 1050 Nos. Department: Water Resources Department (WRD) Names of the benefitted villages: Yemsing, Komsing, Karo Komsing, Pangi, Kebang, Tarak, Yibuk, Dosing, Riew, Pangkang, Pareng, Sitang, Riga, Begging, Parong, Kumku Pangkang, Lissing, Sine, Messing, Yingku, Rengo, Lileng, Rottung, Kellek, Babuk, Pangin, Yeksi, Jorsing, Sissen, Mopit, Sole, Lokpeng, Supsing, Koreng. Executing Department: WRD 6. Details of Utilization Certificate Executing Circle/ Division/ Sub – Division: Itanagar/ Pasighat / Pasighat Whether UC submitted? If Yes, date of submission: Yes, on March 20, 2011 2. Project Particulars > If No, likely date of submission: Not applicable Date of Sanction: June 25, 2010 7. Project Status as observed during Field Visit > Date of Administrative Approval: June 25, 2010 Date of the Field Visit: May 2, 2011 Date of Awarding Work to Executing Department: March 15, 2009 Financial Achievement as on December, 2010 (Rs. in lakh) 150.00 Date of Commencement of work: June 30, 2010 % of Financial Progress 100% (Annexure-I) Stipulated Date of Completion: September 30, 2010 Physical Progress As per Annexure-II Date of Completion: August 30, 2010 Field Observations As per Annexure-III Cost of the Project (Rs. in lakh): 150.00 8. GPS Readings/LatLong: As per Annexure-IV Means of Finance: (Rs. in lakh): SPA (09-10) 9. Current Project Status: Completed. Central Share (90%): 135.00 10. Number of attached Visuals/Photographs: 4 Nos. State Share – Loan (10%): 15.00 11. Any special observation/s: As per Annexure-I, Point 2

NEDFi, Itanagar Project: C/o Minor Irrigation Projects under Boleng Water Resources Sub-Division, SPA (09-10) 124 Monitoring Report for the period ending December, 2010 Annexure – I CONSOLIDATED FINANCIAL PROGRESS

Name of Project: C/o minor irrigation projects under Boleng Water Resources Sub-Division Job Scheme Number:

Sl. Items Amount No. (Rs. in lakh)

1 Cost of Project 150.00 2 Means of Finance: SPA (2009-10) (a) Central Govt. (90%) (a) 135.00 (b) State Govt. (10%) (b) 15.00 3 Financial Achievement as on December, 2010 150.00 4 % of progress (Item 3 / Item 2x100) 100% 1. Comments on Financial Progress: As per the information furnished by the Executing Department in the approved Government Format, an amount of Rs. 150.00 lakh has been utilized till the date of visit by Third Party Monitoring Team i.e. on 02/05/2011. Work is reported to be completed with 100% financial achievement. 2. Special Comments/ Observations/ Suggestions invites special attention from the State Government/ Implementing Department/ Agency: This project consists of 34 no. of sub-projects spread over different far flung areas at high altitude. Proper study of the streams/ water flow course must be carried out hydro-logically for achieving benefit from the scheme. Water availability, whether perennial or not with area of catchment and rainfall records are the parameters to be carefully observed. Structures across the streams for ponding upstream for division of water by canals is very important component of any surface water minor scheme of flow nature. Cropping pattern of the village is to be examined for examination of benefit to farmers.

NEDFi, Itanagar Project: C/o Minor Irrigation Projects under Boleng Water Resources Sub-Division, SPA (09-10) 125 Monitoring Report for the period ending December, 2010

Annexure – II (A) PHYSICAL - FINANCIAL – CUMULATIVE Name of Project: C/o Minor Irrigation Projects under Boleng Water Resources Sub-Division Job Scheme Number: (Rupees in lakh) Sl. Sub head/ items of work as per Unit Details of Sanction Work Planned up to Work Completed up Work planned till Cumulative work No. Technical Sanction December 2010 to the period ending carried out till the December 2010 March, 2011 date of visit i.e. on (Not necessary as the May 02, 2011 project is complete) Quantity Amount Quantity Amount Quantity Amount Quantity Amount Quantity Amount (1) (2) (3) (4) (5) (6) (7) (8) (9) (10) (11) (12) (13) 1. C/o MIP at Yemsing village Cum 3403.13 4.00 3403.13 4.00 3403.13 4.00 3403.13 4.00 2. C/o MIP at Komsing village Cum 4665.94 4.00 4665.94 4.00 4665.94 4.00 4665.94 4.00 3. C/o MIP at Karo Komsing village Cum 2560.87 3.00 2560.87 3.00 2560.87 3.00 2560.87 3.00 4. C/o MIP at Pangin village Cum 3418.13 4.00 3418.13 4.00 3418.13 4.00 3418.13 4.00 5. C/o MIP at Kebang village Cum 3408.87 4.00 3408.87 4.00 3408.87 4.00 3408.87 4.00 6. C/o MIP at Tarak village Cum 3398.03 4.00 3398.03 4.00 3398.03 4.00 3398.03 4.00 7. C/o MIP at Yibuk village Cum 3414.37 4.00 3414.37 4.00 3414.37 4.00 3414.37 4.00 8. C/o MIP at Dosing village Cum 4254.88 4.00 4254.88 4.00 4254.88 4.00 4254.88 4.00 9. C/o MIP at Riew village a) C/o Earthen Channel Cum 3775.30 2.92 3775.30 2.92 3775.30 2.92 3775.30 2.92 b) C.C. Lining Mtr. 25.00 1.48 25.00 1.48 25.00 1.48 25.00 1.48 10. C/o MIP at Pangkang village Cum 4272.31 5.00 4272.31 5.00 4272.31 5.00 4272.31 5.00 11. C/o MIP at Pareng village Cum 2546.26 3.00 2546.26 3.00 2546.26 3.00 2546.26 3.00 12. C/o MIP at Sitang village Cum 4266.63 5.00 4266.63 5.00 4266.63 5.00 4266.63 5.00 13. C/o MIP at Riga village a) C/o Earthen Channel Cum 7955.33 7.30 7955.33 7.30 7955.33 7.30 7955.33 7.30 b) Head Work No. 1 0.70 1 0.70 1 0.70 1 0.70 14. C/o MIP at Begging village Cum 3961.51 5.00 3961.51 5.00 3961.51 5.00 3961.51 5.00 15. C/o MIP at Parong village Cum 3367.47 4.00 3367.47 4.00 3367.47 4.00 3367.47 4.00

NEDFi, Itanagar Project: C/o Minor Irrigation Projects under Boleng Water Resources Sub-Division, SPA (09-10) 126 Monitoring Report for the period ending December, 2010 Sl. Sub head/ items of work as per Unit Details of Sanction Work Planned up to Work Completed up Work planned till Cumulative work No. Technical Sanction December 2010 to the period ending carried out till the December 2010 March, 2011 date of visit i.e. on (Not necessary as the May 02, 2011 project is complete) Quantity Amount Quantity Amount Quantity Amount Quantity Amount Quantity Amount (1) (2) (3) (4) (5) (6) (7) (8) (9) (10) (11) (12) (13) 16. C/o MIP at Kumku Pangkang village Cum 4258.13 5.00 4258.13 5.00 4258.13 5.00 4258.13 5.00 17. C/o MIP at Lissing village a) C/o Earthen Channel Cum 3960.00 4.20 3960.00 4.20 3960.00 4.20 3960.00 4.20 b) Head Work No. 1 0.80 1 0.80 1 0.80 1 0.80 18. C/o MIP at Sine village Cum 3719.26 5.00 3719.26 5.00 3719.26 5.00 3719.26 5.00 19. C/o MIP at Mesing village Cum 3945.75 5.00 3945.75 5.00 3945.75 5.00 3945.75 5.00 20. C/o MIP at Yingku village Cum 3370.51 4.00 3370.51 4.00 3370.51 4.00 3370.51 4.00 21. C/o MIP at Rengo village Cum 4282.10 5.00 4282.10 5.00 4282.10 5.00 4282.10 5.00 22. C/o MIP at Lileng village Cum 2575.30 3.00 2575.30 3.00 2575.30 3.00 2575.30 3.00 23. C/o MIP at Rottung village Cum 4254.10 5.00 4254.10 5.00 4254.10 5.00 4254.10 5.00 24. C/o MIP at Kellek village Cum 3416.00 4.00 3416.00 4.00 3416.00 4.00 3416.00 4.00 25. C/o MIP at Babuk village Cum 4254.91 3.65 4254.91 3.65 4254.91 3.65 4254.91 3.65 26. C/o MIP at Pangin village Cum 5708.04 6.70 5708.04 6.70 5708.04 6.70 5708.04 6.70 27. C/o MIP at Yeksi village Cum 4259.07 5.00 4259.07 5.00 4259.07 5.00 4259.07 5.00 28. C/o MIP at Jorsing village Cum 2369.40 2.80 2369.40 2.80 2369.40 2.80 2369.40 2.80 29. C/o MIP at Sissen village Cum 2972.69 4.00 2972.69 4.00 2972.69 4.00 2972.69 4.00 30. C/o MIP at Mopit village Cum 3176.03 4.00 3176.03 4.00 3176.03 4.00 3176.03 4.00 31. C/o MIP at Sole village Cum 2983.38 4.00 2983.38 4.00 2983.38 4.00 2983.38 4.00 32. C/o MIP at Lokpeng village Cum 4665.94 4.00 4665.94 4.00 4665.94 4.00 4665.94 4.00 33. C/o MIP at Supsing village Cum 3158.75 4.00 3158.75 4.00 3158.75 4.00 3158.75 4.00 34. C/o MIP at Koreng village Cum 4254.91 3.65 4254.91 3.65 4254.91 3.65 4254.91 3.65 35. Add Contingency -- 0.80 -- 0.80 -- 0.80 -- 0.80 Total > 150.00 150.00 150.00 150.00

NEDFi, Itanagar Project: C/o Minor Irrigation Projects under Boleng Water Resources Sub-Division, SPA (09-10) 127 Monitoring Report for the period ending December, 2010 Annexure – II (B) CONVERGENCE WITH OTHER SCHEME PHYSICAL - FINANCIAL – CUMULATIVE

Details of other Projects / Components of Project under SPA (by Other Department) / Other Schemes (if any) on the Same Location@

Name of Project: C/o Minor Irrigation Projects under Boleng Water Resources Sub-Division

(Rs. in lakh) Sl. Particulars of Major Items of Work Unit Details of sanction Work completed up to …….. No.

Quantity Amount Quantity Amount (1) (2) (3) (4) (5) (6) (7)

NIL

Total >

@ Based on information provided by the Executing Department

NEDFi, Itanagar Project: C/o Minor Irrigation Projects under Boleng Water Resources Sub-Division, SPA (09-10) 128 Monitoring Report for the period ending December, 2010 Annexure - III FIELD VISIT OBSERVATIONS

Name of Project: C/o Minor Irrigation Projects under Boleng Water Resources Sub-Division Job Scheme Number: Type/ Category of the Project: Minor Irrigation

Sl. Particulars Observations / Comments No. 1 Comments on physical progress as observed on Under this project, there are as many as 34 nos. of minor irrigation schemes located in the far the date of the visit (comments may be made flung areas. The third party monitoring team visited three schemes namely (i) C/o MIP at here on such aspects as overall progress vis-à- Pareng village; (ii) C/o MIP at Mopit village; and (iii) C/o MIP at Pangin village under Boleng vis the plan, technical supervision by the Water Resources Sub-Division. Departmental Engineers, arrangement for machinery, etc.) 2 Comments on other quality control measures No Quality Control register was maintained/ shown when asked for, during field visit. such as arrangement for quality testing, maintenance of Material Quality Control Register at the site, etc. 3 Status of Execution of Work Execution of Work No. of Contractor Amount (Rs. in Lakh) (a) Tender (b) Work Order 161 Nos. (in 34 sub-projects) 150.00 (c) Department 4 Special Observations/ Comments, if any, with The project authority at field level have stated that the source of water i.e. the streams are

NEDFi, Itanagar Project: C/o Minor Irrigation Projects under Boleng Water Resources Sub-Division, SPA (09-10) 129 Monitoring Report for the period ending December, 2010 Sl. Particulars Observations / Comments No. regard to the Project’s background, its physical perennial and crops are raised twice a year i.e. double cropping with irrigation potential of 178 progress, quality, operational issues, etc. not Hectare Of land. During visit to “C/o MIP at Pangin village”, it was seen that the earthen covered above. channels constructed was full of debris, clearance of which will be done by cultivation benefitted, as reported by the officers accompanying the team. 5 Likely benefits of the Project upon completion As many as 34 villages are benefitted by the irrigation potential created by the cluster of (number & names of the benefiting villages, projects. The combined population gaining benefit of irrigation system is 1050. Assured estimated size of the benefited population, irrigation with double/multiple cropping always contributes to eradicating poverty, raising change in economic status or quality of life, etc. socio-economic standard of the area. 6 Difficulties, if any, being experienced in No difficulties were experienced as reported. completing the Project 7 Suggestion/s for Improvement (for speeding Detailed field study covering behavior/course of stream with catchment area. Water availability up implementation, addressing the difficulties, if at source, site of Head Work/ barrage, cropping pattern, irrigation potential should be carried any, maximizing the project benefits, etc.) out before taking up such cluster of schemes. The Cost-Benefit Ratio (CBR) is to be assessed and kept in view from planning sage of advancing with the project.

NEDFi, Itanagar Project: C/o Minor Irrigation Projects under Boleng Water Resources Sub-Division, SPA (09-10) 130 Monitoring Report for the period ending December, 2010 Annexure - IV GPS READINGS/LATLONG – GPS SITE MAPS

MIP at Pangin Village Latitude : N 280 13.006′ Longitude : E 940 59.642′ Elevation: 429 m

MIP at Pareng Village Latitude : N 280 20.965′ Longitude : E 940 59.960′ Elevation: 327 m

Source: Google Maps

NEDFi, Itanagar Project: C/o Minor Irrigation Projects under Boleng Water Resources Sub-Division, SPA (09-10) 131 Monitoring Report for the period ending December, 2010 PICTORIAL / VISUAL VIGNETTES OF THE PROJECT (1)

Earthen Channel (MIP at Pangin Village) Permanent farming irrigated under Pangin MIP

Earthen Channel (MIP at Pareng Village) Source Point (MIP at Pareng Village)

NEDFi, Itanagar Project: C/o Minor Irrigation Projects under Boleng Water Resources Sub-Division, SPA (09-10) 132 Monitoring Report for the period ending March, 2011 SUMMARY SHEET PROJECTS UNDER SPECIAL PLAN ASSISTANCE (Normal) for ANNUAL PLAN 2009-10 MONITORING REPORT FOR THE PERIOD ENDING MARCH 2011 Project Job/Scheme Number: PWRS/ESTT-18/EZ/2010-11/ Type of Project – External Electrification/ Name of Scheme – SPA (09-10)

Name of the Project: Providing High Mast Public Lighting system at Pasighat 3. Name of the Consultant/s: Er. Ankur Borah township Location: Pasighat, East Siang As per Annexure -IV 4. Name & Designation of the Official accompanying Consultant:

1. Project Details > 5. Social Benefits from the project > Name of the District: East Siang No. of villages to be benefited: Town dwellers of Pasighat Department: Power Department Total combined population to be benefited Entire Town population Executing Department: Power Department Names of the benefitted villages: Pasighat Township Executing Circle/ Division/ Sub - Division Circle No. II/Pasighat Division/ 6. Details of Utilization Certificate Pasighat Sub-Division Whether UC submitted? If Yes, date of submission Yes, on 07/04/2011 2. Project Particulars > If No, likely date of submission - Date of Sanction: 22/09/2010 7. Project Status as observed during Field Visit > Date of Administrative Approval 22/09/2010 Date of the Field Visit: April 30, 2011 Date of Awarding Work to Executing Department 26/01/2011 Financial Achievement as on April 30, 2011 (Rs. in lakh) 73.00 Date of Commencement of work: 26/01/2011 % of Financial Progress 100% (Annexure-I) Stipulated Date of Completion 30/09/2010 Physical Progress As per Annexure-II Date of Completion Date not provided Field Observations As per Annexure-III Cost of the Project (Rs. in lakh): 73.00 8. GPS Readings/LatLong: As per Annexure-IV Means of Finance: (Rupees in lakh): SPA (09-10) 9. Current Project Status: Completed Central Share (90%): 65.70 10. Number of attached Visuals/Photographs: 4 nos. State Share – Loan (10%): 7.30 11. Any special observation: As per Annexure 1

NEDFi, Itanagar Project: Providing High Mast Public Lighting system at Pasighat township, SPA (09-10) 133 Monitoring Report for the period ending March, 2011 Annexure – I CONSOLIDATED FINANCIAL PROGRESS

Name of Project: Providing High Mast Public Lighting systems at Pasighat township Project Job / Scheme Number: PWRS/ESTT-18/EZ/2010-11

Sl. Items Amount No. (Rs. in lakh)

1 Cost of Project 73.00

2 Means of Finance: SPA (2009-10) (a) Central Govt. (90%) 65.70 (b) State Govt. (10%) 7.30 3 Financial Achievement as on April 30, 2011 73.00

4 % of progress (Item 3 / Item 2x100) 100%

1. Comments on Financial Progress: As per information furnished by the Executing Department in the approved Government Format, the amount of Rs.73.00 lakh has been fully utilized till the date of visit by Third Party Monitoring team i.e. on 30/04/2011. Works have been completed with 100% financial achievement.

2. Special Comments/ Observations/ Suggestions invite special attention from the State Government/ Implementing Department/ Agency: Work is physically complete and in service.

NEDFi, Itanagar Project: Providing High Mast Public Lighting system at Pasighat township, SPA (09-10) 134 Monitoring Report for the period ending March, 2011 Annexure – II (A) PHYSICAL - FINANCIAL – CUMULATIVE Name of Project: Providing High Mast Public Lighting system at Pasighat township Project Job / Scheme Number: PWRS/ESTT-18/EZ/2010-11 (Rupees in lakh) Sl. Particulars of Major Items of Work Unit Details of Sanction Work planned up to Work carried out up Work planned till Cumulative Work No. February, 2011 to the end of the period ending done till date of February 2011 March, 2011 visit i.e. on (Not necessary as the April 30, 2011 project is complete) Quantity Amount Quantity Amount Quantity Amount Quantity Amount Quantity Amount (1) (2) (3) (4) (5) (6) (7) (8) (9) (10) (11) (12) (13) 1 Manufacturing, testing at works, supplying, installation and commissioning of high Mast lighting systems as specified below at various locations in Pasighat township a) 20 mtrs long GI Mast No. 6 72.64 6 72.64 6 72.64 NA NA 6 72.64 b) 9 Nos. of 2x400 W light fitting CONT/ HPIT c) Head frame easy with cover d) Lantern carriage e) Luminaries mounting arm – complete f) Appropriate size of Stainless steel suspension wire ropes g) Compensation disc – complete. h) Double Drum winch i) Electric cable – complete j) Complete set of internal power tool k) Mast sections l) Complete foundation accessories m) Lightening arrestor with spike n) LT control panel 2 Add Contingency -- 0.36 -- 0.36 -- 0.36 -- 0.36 Total > 73.00 73.00 73.00 73.00

NEDFi, Itanagar Project: Providing High Mast Public Lighting system at Pasighat township, SPA (09-10) 135 Monitoring Report for the period ending March, 2011 Annexure – II (B) CONVERGENCE WITH OTHER SCHEME PHYSICAL - FINANCIAL – CUMULATIVE

Details of sanction from other schemes for the same project/components of project under SPA@

Name of Scheme: Providing High Mast Public Lighting systems at Pasighat township (Rs. in lakh) Sl. Particulars of Major Items of Work Unit Details of sanction Work completed up to …….. No.

Quantity Amount Quantity Amount (1) (2) (3) (4) (5) (6) (7)

NIL

Total >

@ Based on information provided by the executing department

NEDFi, Itanagar Project: Providing High Mast Public Lighting system at Pasighat township, SPA (09-10) 136 Monitoring Report for the period ending March, 2011 Annexure - III FIELD VISIT OBSERVATIONS Name of Project: Providing High Mast Public Lighting system at Pasighat township Job Scheme Number: Type/ Category of the Project: Town Electrification

Sl. Particulars Observations / Comments No. 1 Comments on physical progress as observed on the date of the Work is completed physically as observed at site. The work was carried out satisfactorily and visit (comments may be made here on such aspects as overall supervised by Department Engineers. The materials procured are of approved brand as progress vis-à-vis the plan, technical supervision by the reported by the concerned authority. Departmental Engineers, arrangement for machinery, etc.) 2 Comments on other quality control measures such as N/A arrangement for quality testing, maintenance of Material Quality Control Register at the site, etc. 3 Status of Execution of Work Execution of Work No. of Contractors Amount (Rs. in Lakh) (a) Tender (b) Work Order (c) Department 4 Special Observations / Comments, if any, with regard to the N/A Project’s background, its physical progress, quality, operational issues, etc. not covered above 5 Likely benefits of the Project upon completion (number & names The town dwellers of Pasighat are provided with public lighting system. of the benefiting villages, estimated size of the benefited population, change in economic status or quality of life, etc. 6 Difficulties, if any, being experienced in completing the Project No difficulty was faced in carrying out the work. 7 Suggestion/s for Improvement (for speeding up Tender process with transparency of work is desired building a climate of competition among implementation, addressing the difficulties, if any, maximizing the bidders/ tenderers. Getting works done through person/firm with track record of installation project benefits, etc.) of such nature of work is desired in the interest of quality and standard of work.

NEDFi, Itanagar Project: Providing High Mast Public Lighting system at Pasighat township, SPA (09-10) 137 Monitoring Report for the period ending March, 2011 Annexure - IV GPS READINGS/LATLONG – GPS SITE MAPS GPS READING

1. Location -1(Near Public Bus Stand) Latitude: N 280 03′ 28.09′′ Longitude: E 950 19′ 56.73′′ Elevation: 160 M (approx) 2. Location – 2 (Rotary) Latitude: N 280 03′ 36.49′′ Longitude: E 950 19′ 54.58′′ Elevation: 161 M (approx) 3. Location-3 Latitude: N 270 04′ 1.11′′ Longitude: E 950 19′ 54.58′′ Elevation: 174 M (approx) 4. Location -4 (Near College Field) Latitude: N 280 03′ 58.12′′ Longitude: E 950 19′ 35.14′′ Elevation: 178 M (approx)

Source: Google maps

NEDFi, Itanagar Project: Providing High Mast Public Lighting system at Pasighat township, SPA (09-10) 138 Monitoring Report for the period ending March, 2011 PICTORIAL / VISUAL VIGNETTES OF THE PROJECT

Installed High Mast Public Lighting system – At Siang Guest House Installed High Mast Public Lighting system – At Public Bus Stand

Installed High Mast Public Lighting system – At Rotary Installed High Mast Public Lighting system – Near College field

NEDFi, Itanagar Project: Providing High Mast Public Lighting system at Pasighat township, SPA (09-10) 139 Monitoring Report for the period ending March, 2011 SUMMARY SHEET PROJECTS UNDER SPECIAL PLAN ASSISTANCE (Normal) for ANNUAL PLAN 2009-10 MONITORING REPORT FOR THE PERIOD ENDING MARCH 2011 Project Job/Scheme Number: ED-3/BLDG/SPA/337/2010-11 dtd. 22/12/2010 /Type of Project: School Infrastructure /Name of the Scheme: SPA (09-10) Name of the Project: Infrastructure development of Govt. Higher 3. Name of the Consultant/s: Er. A.N.N.I. Laskar, Er. Ankur Borah, Mr. Himato Sema Secondary School at Boleng and Pangin Location: Boleng and Latitude: N 280 12′ 41.3′′ & N 280 19′ 10.1′′ 4. Name & Designation of the Department official accompanying the Consultants: Er. Pangin, East Siang Dumar Bagra, Executive Engineer, Boleng Division Longitude: E 940 57′ 24.8′′ & E 940 59′ 58.9′′ 5. Social Benefits from the project > 1. Project Details > No. of villages to be benefited: All the villages under Boleng A.D.C. HQ Name of the District: East Siang Total combined population to be benefited: 500 students per year (Approx.) Department: Public Works Department (PWD) Names of the benefited villages: All the villages under Boleng A.D.C. HQ Executing Department: PWD 6. Details of Utilization Certificate Executing Circle/ Division/ Sub - Boleng/Boleng/Boleng & Pangin Whether UC submitted? If Yes, date of submission: No Division: 2. Project Particulars > If No, likely date of submission: May 2011 Date of Sanction: 22/12/2010 7. Project Status as observed during Field Visit > Date of Administrative Approval: 22/12/2010 Date of Field Visit: 01/05/2011 & 02/05/2011 Date of Awarding Work to the Executing Department: 28/12/2010 Financial Achievement as on May 02, 2011 (Rs. in lakh) 21.94 Date of Commencement of Work: 28/12/2010 % of Financial Progress 43.88% (Annexure-I) Stipulated Date of Completion: 31/03/2011 Physical Progress As per Annexure-II Likely Date of Completion: 31/03/2012 Field Observations As per Annexure-III Cost of the Project (Rs. in lakh): 50.00 8. GPS Readings/LatLong: As per Annexure-IV Means of Finance: (Rs. in lakh): SPA (09-10) 9. Current Project Status: Ongoing Central Share (90%): 45.00 10. Number of attached Visuals/Photographs: 4 Nos. State Share – Loan (10%): 5.00 11. Any special observation: As per Annexure - I

NEDFi, Itanagar Project: Infrastructure development of Govt. of Higher Secondary School at Boleng and Pangin, SPA (09-10) 140 Monitoring Report for the period ending March, 2011 Annexure – I CONSOLIDATED FINANCIAL PROGRESS

Name of Project: Infrastructure development of Govt. Higher Secondary School at Boleng and Pangin Job/Scheme Number: ED-3/BLDG/SPA/337/2010-11 dtd. 22/12/2010 Scheme: SPA 2009-2010

Sl. Items Amount No. (Rs. in lakh) 1 Cost of Project 50.00 2 Means of Finance: SPA (2009-10) (a) Central Govt. (90%) (a) 45.00 (b) State Govt. (10%) (b) 05.00 3 Financial Achievement as on May 02, 2011 21.94 4 % of progress (Item 3 / Item 1x100) 43.88%

1. Comments on Financial Progress: As per the information furnished by the Executing Department in the approved Government Format, an amount of Rs.21.94 lakhs has been utilized till the date of visit by Third Party Monitor i.e. on 02/05/2011. Work is ongoing with 43.88% financial achievement.

2. Special Comments/ Observations/ Suggestions invite special attention from the State Government/ Implementing Department/ Agency: Overall progress of works is not satisfactory. Executing department should take urgent measures to expedite work progress in the Auditorium building.

NEDFi, Itanagar Project: Infrastructure development of Govt. of Higher Secondary School at Boleng and Pangin, SPA (09-10) 141 Monitoring Report for the period ending March, 2011 Annexure – II (A) PHYSICAL - FINANCIAL – CUMULATIVE Name of Project: Infrastructure development of Govt. Higher Secondary School at Boleng and Pangin

Job/Scheme Number: ED-3/BLDG/SPA/337/2010-11 dtd. 22/12/2010 (Rupees in lakh) Sl. Particulars of Major Unit Details of Sanction Work planned up to Work completed up Work planned up to Cumulative Work done No. Items of Work the period of to the period of the period of till date of visit i.e. March 2011. March 2011. 31st March, 2012. 02/05/2011 Quantity Amount Quantity Amount Quantity Amount Quantity Amount Quantity Amount 1 T/II – 2 Nos. Sqm. 84.580 14.92 2 No.s 14.92 2 Nos. 7.50 100% No information furnished completed Completion upto Roof Level 2 T/III -1 Nos. * Sqm. 56.880 9.97 - - 3 SPT Auditorium Sqm. 252.000 24.86 Auditorium 34.83 Upto L/Level 14.19 Building 100% Completion 5 Add Contingencies 0.25 0.25 0.25 Total > 50.00 50.00 21.94

*Plinth area of Auditorium increased to 348.00 Sqm in place of 252.00 SqM to accommodate 500 Nos. of students. Hence, the amount of T/III-1 No. at Peggi-Bote shall be used in construction of the Auditorium – Details as declared in the Govt. Monitoring Format.

NEDFi, Itanagar Project: Infrastructure development of Govt. of Higher Secondary School at Boleng and Pangin, SPA (09-10) 142 Monitoring Report for the period ending March, 2011 Annexure – II (B) CONVERGENCE WITH OTHER SCHEME PHYSICAL - FINANCIAL – CUMULATIVE

Details of sanction from other schemes for the same project/components of project under SPA@

Name of Project: Infrastructure development of Govt. Higher Secondary School at Boleng and Pangin

(Rs. in lakh) Sr. Particulars of Major Items of Work Unit Details of sanction Work completed up to …….. No.

Quantity Amount Quantity Amount (1) (2) (3) (4) (5) (6) (7)

NIL

Total >

@ Based on information provided by the Executing Department.

NEDFi, Itanagar Project: Infrastructure development of Govt. of Higher Secondary School at Boleng and Pangin, SPA (09-10) 143 Monitoring Report for the period ending March, 2011 Annexure - III FIELD VISIT OBSERVATIONS

Name of Project: Infrastructure development of Govt. Higher Secondary School at Boleng and Pangin Job Scheme Number: ED-3/BLDG/SPA/337/2010-11 dtd. 22/12/2010 Type / Category of the Project: Buildings

Sl. Particulars Observations / Comments No. 1 Comments on physical progress as observed on the date of the visit As per the original scope of work, 2 nos. of SPT Type-II quarters at Pangin, 1 (comments may be made here on such aspects as overall progress vis- no. of SPT Type-III quarter at Peggi-Bote and one Auditorium building of à-vis the plan, technical supervision by the Departmental Engineers, plinth area 252 sq. mt. was to be constructed for Education Department by arrangement for machinery, etc.) PWD Division, Boleng. As reported, 1 no. SPT Type-III quarter to be constructed at Peggi-Bote is not being taken up and the entire fund for this component has been diverted to the construction of Auditorium at Boleng to meet the additional expenditure towards expansion of the proposed plinth area from 252 m2 to 348.00 m2. The progress of works has been found to be slow. 2 Comments on other quality control measures such as arrangement for No quality control measures have been adopted. quality testing, maintenance of Material Quality Control Register at the site, etc. 3 Status of Execution of Work Execution of Work No. of Contractor Amount (Rs. Lakh) (a) Tender (b) Work Order 22 Nos. 21.69 (c) Department

NEDFi, Itanagar Project: Infrastructure development of Govt. of Higher Secondary School at Boleng and Pangin, SPA (09-10) 144 Monitoring Report for the period ending March, 2011 Sl. Particulars Observations / Comments No. 4 Special Observations / Comments, if any, with regard to the Project’s Since the sanction of the project was awarded towards the end of December background, its physical progress, quality, operational issues, etc. not 2010, the progress of works has been slow and needs to be expedited to the covered above extent possible. From visual inspection, quality of work in the construction of the Auditorium Building is found to be satisfactory, whereas ongoing construction of Type – II quarters needs better supervision to ensure better finishing. 5 Likely benefits of the Project upon completion (number & names of Educational establishment will have better infrastructure under Boleng ADC the benefited villages, estimated size of the benefited population, Headquarter. change in economic status or quality of life, etc.

6 Difficulties, if any, being experienced in completing the Project No difficulties faced as reported.

7 Suggestion/s for Improvement (for speeding up implementation, Tendering process for award of works should be introduced instead of the addressing the difficulties, if any, maximizing the project benefits, etc.) work order system being followed at present.

NEDFi, Itanagar Project: Infrastructure development of Govt. of Higher Secondary School at Boleng and Pangin, SPA (09-10) 145 Monitoring Report for the period ending March, 2011 Annexure - IV GPS READINGS/LATLONG – GPS SITE MAPS GPS READING

1. Type – II Quarter, Pangin Latitude: N 280 12′ 41.3′′ Longitude: E 940 59′ 58.9′′ Elevation: 457 M (approx)

2. Auditorium Building, Boleng Latitude: N 280 19′ 10.1′′ Longitude: E 940 57′ 24.8′′ Elevation: 377 M (approx)

Source: Google Maps

NEDFi, Itanagar Project: Infrastructure development of Govt. of Higher Secondary School at Boleng and Pangin, SPA (09-10) 146 Monitoring Report for the period ending March, 2011 PICTORIAL / VISUAL VIGNETTES OF THE PROJECT

Type –II Quarter – 2 Units at Pangin Site preparation – Auditorium Building, Boleng

Ongoing construction - Auditorium Building, Boleng Front view of ongoing construction – Auditorium Building, Boleng

NEDFi, Itanagar Project: Infrastructure development of Govt. of Higher Secondary School at Boleng and Pangin, SPA (09-10) 147 Monitoring Report for the period ending March, 2011 SUMMARY SHEET PROJECTS UNDER SPECIAL PLAN ASSISTANCE (Normal) for ANNUAL PLAN 2009-10 MONITORING REPORT FOR THE PERIOD ENDING MARCH 2011 Project Job/Scheme Number: /Type of Project: College Infrastructure /Name of the Scheme: SPA (09-10) Name of the Project: Improvement of infrastructure at J.N. College, Pasighat in 3. Name of the Consultant/s: Er. A.N.N.I. Laskar, Er. Ankur Borah, Mr. Himato Sema East Siang District Location: Pasighat, East 4. Name & Designation of the Department official accompanying the Consultants: Er. Latitude: N 280 12′ 41.3′' Siang Tapi Darang, Executive Engineer, Boleng Division Longitude: E 940 59′ 58.9′′ 5. Social Benefits from the project > 1. Project Details > No. of villages to be benefited: Students of the J.N. College Name of the District: East Siang Total combined population to be benefited: Students of the J.N. College Department: Education Department Names of the benefited villages: J.N. College Executing Department: Public Works Department (PWD) 6. Details of Utilization Certificate Executing Circle/ Division/ Boleng Circle/ Pasighat Division / Pasighat Sub- Whether UC submitted? If Yes, date of submission: Submitted dated 04-03-2011 Sub - Division: Division No. II 2. Project Particulars > If No, likely date of submission: NA Date of Sanction: 16/08/2010 7. Project Status as observed during Field Visit > Date of Administrative Approval: 16/08/2010 Date of Field Visit: 29/04/2011 Date of Awarding Work to the Executing Department: 16/08/2010 Financial Achievement as on April 29, 2011 (Rs. in lakh) 82.00 Date of Commencement of Work: 20/09/2010 % of Financial Progress 82.00% (Annexure-I) Stipulated Date of Completion: 30/09/2010 Physical Progress As per Annexure-II Likely Date of Completion: June, 2011 Field Observations As per Annexure-III Cost of the Project (Rs. in lakh): 100.00 8. GPS Readings/LatLong: As per Annexure-IV Means of Finance: (Rs. in lakh): 9. Current Project Status: Ongoing Central Share (90%): 90.00 10. Number of attached Visuals/Photographs: 4 nos. State Share – Loan (10%): 10.00 11. Any special observation: As per Annexure - I

NEDFi, Itanagar Project: Improvement of infrastructure at J.N. College, Pasighat in East Siang District, SPA (09-10) 148 Monitoring Report for the period ending March, 2011 Annexure – I CONSOLIDATED FINANCIAL PROGRESS

Name of Project: Improvement of infrastructure at J.N. College, Pasighat in East Siang District Job Scheme Number:

Sl. Items Amount No. (Rs. in lakh) 1 Cost of Project 100.00 2 Means of Finance: SPA (2009-10) (a) Central Govt. (90%) 90.00 (b) State Govt. (10%) 10.00 3 Financial Achievement as on April 29, 2011 82.00 4 % of progress (Item 3 / Item 2x100) 82%

1. Comments on Financial Progress: As per information furnished by the Executing Department in the approved Government Format, an amount of Rs.82.00 lakhs has been utilized till the date of visit by Third Party Monitors i.e. on 29/04/2011. Work is ongoing with 82% financial achievement.

2. Special Comments/ Observations/ Suggestions invite special attention from the State Government/ Implementing Department/ Agency: Work has been executed to an extent of 80% physical progress on an assessment of progress of various components of the project and work remains to be done for completion of work of the building as a whole for handing one to college authority for utilization of facility being generated. Physical and financial progresses are going together as reported by project authority at Division level.

NEDFi, Itanagar Project: Improvement of infrastructure at J.N. College, Pasighat in East Siang District, SPA (09-10) 149 Monitoring Report for the period ending March, 2011 Annexure – II (A) PHYSICAL - FINANCIAL – CUMULATIVE

Name of Project: Improvement of infrastructure at J.N. College, Pasighat in East Siang District Job Scheme Number: (Rupees in lakh) Sl. Particulars of Major Unit Details of Sanction Work planned during Work carried out up to Work planned till the Cumulative Work done No. Items of Work the period up to the end of period ending June, till date of visit i.e. on March, 2011 March, 2011 2011 29/04/2011

Quantity Amount Quantity Amount Quantity Amount Quantity Amount Quantity Amount (1) (2) (3) (4) (5) (6) (7) (8) (9) (10) (11) (12) (13) 1 RCC Double storied Sqm. 601.37 100.00 100% 100.00 80% 82.00 20% 18.00 80% 82.00 building (G.F. – 338.87 Sqm. F.F. – 262.50 Sqm.)

Total > 100.00 100.00 82.00 18.00 82.00

NEDFi, Itanagar Project: Improvement of infrastructure at J.N. College, Pasighat in East Siang District, SPA (09-10) 150 Monitoring Report for the period ending March, 2011 Annexure – II (B) CONVERGENCE WITH OTHER SCHEME PHYSICAL - FINANCIAL – CUMULATIVE

Details of sanction from other schemes for the same project/components of project under SPA@

Name of Project: Improvement of infrastructure at J.N. College, Pasighat in East Siang District

(Rs. in lakh) Sl. Particulars of Major Items of Work Unit Details of sanction Work completed up to …….. No.

Quantity Amount Quantity Amount (1) (2) (3) (4) (5) (6) (7)

NIL

Total >

@ Based on information provided by the Executing Department.

NEDFi, Itanagar Project: Improvement of infrastructure at J.N. College, Pasighat in East Siang District, SPA (09-10) 151 Monitoring Report for the period ending March, 2011 Annexure - III FIELD VISIT OBSERVATIONS Name of Project: Improvement of infrastructure at J.N. College, Pasighat in East Siang District Job Scheme Number: Type/ Category of the Project: Education Infrastructure Sl. Particulars Observations / Comments No. 1 Comments on physical progress as observed on the date of the 80% physical progress at site was observed on the day of visit. Work is being visit (comments may be made here on such aspects as overall constructed as per approved drawing/plan. progress vis-à-vis the plan, technical supervision by the Departmental Engineers, arrangement for machinery, etc.) 2 Comments on other quality control measures such as arrangement No material quality control register could be shown during inspection. for quality testing, maintenance of Material Quality Control Register at the site, etc. 3 Status of Execution of Work Execution of Work No. of Contractor Amount (Rs. Lakh) (a) Tender (b) Work Order (No information has been provided) (c) Department 4 Special Observations / Comments, if any, with regard to the J.N. College at Pasighat is an old College with high strength of students from Project’s background, its physical progress, quality, operational outside (neighboring districts) and need of students for boys hostel is being issues, etc. not covered above fulfilled by construction of this hostel building. Physical progress is good, financial progress is going hand in hand. Work appears to be completed in all respects within 30th June, 2011. It is important that all construction materials like coarse aggregate (gravel/stone) and fine aggregate (sand) must be tested to ascertain if it responds to the approved specification.

NEDFi, Itanagar Project: Improvement of infrastructure at J.N. College, Pasighat in East Siang District, SPA (09-10) 152 Monitoring Report for the period ending March, 2011 5 Likely benefits of the Project upon completion (number & names The project is under construction for accommodation of students of J.N. College at of the benefiting villages, estimated size of the benefited Pasighat for residential purpose. Staying facility in hostel will encourage students population, change in economic status or quality of life, etc. of different parts of A.P. to pursue higher studies and this will lead to better employment in works and better quality of life for coming generation. 6 Difficulties, if any, being experienced in completing the Project No difficulty/ problem experienced as reported. 7 Suggestion/s for Improvement (for speeding up Material Management is an important and integral part of the system of execution implementation, addressing the difficulties, if any, maximizing the of work at the field. Material accounting needs to be done at every step of issue to project benefits, etc.) the contractor(s) entrusted with work. Verification of stock/items must be done at periodical intervals. It is suggested that stock balance accounting be done on monthly basis so as to ensure that all stocks are utilized to its optimum value and efficiency. Sound system automatically maintains quality.

NEDFi, Itanagar Project: Improvement of infrastructure at J.N. College, Pasighat in East Siang District, SPA (09-10) 153 Monitoring Report for the period ending March, 2011 Annexure - IV GPS READINGS/LATLONG – GPS SITE MAPS GPS READING

1. Boys’ Hostel, J.N College, Pasighat Latitude: N 280 12′ 41.3′′ Longitude: E 940 59′ 58.9′′ Elevation: 457 M (approx)

Source: Google maps

NEDFi, Itanagar Project: Improvement of infrastructure at J.N. College, Pasighat in East Siang District, SPA (09-10) 154 Monitoring Report for the period ending March, 2011 PICTORIAL / VISUAL VIGNETTES OF THE PROJECT

Front view of hostel building – During Third Party Monitoring visit Work in progress - During Third Party Monitoring visit

Under construction hostel building –During Third party Monitoring Fabrication yard of tubular roof truss

NEDFi, Itanagar Project: Improvement of infrastructure at J.N. College, Pasighat in East Siang District, SPA (09-10) 155 Monitoring Report for the period ending March, 2011 SUMMARY SHEET PROJECTS UNDER SPECIAL PLAN ASSISTANCE (Normal) for ANNUAL PLAN 2009-10 MONITORING REPORT FOR THE PERIOD ENDING MARCH 2011 Project/Job/Scheme Number: /Type of Project: Roads & Buildings /Name of the Scheme: SPA (09-10) Name of the Project: Infrastructure development of C.O. Headquarter at Kora 3. Name of the Consultant/s: Er. Ankur Borah Location: Kora, Pasighat. 4. Name & Designation of the Department official accompanying the Consultants: As per Annexure-IV Er. Anand Gautam, AE, PWD 5. Social Benefits from the project > 1. Project Details > No. of villages to be benefited: 6 nos. Name of the District: East Siang Total combined population to be 1210 nos. benefited: Department: Public Works Department (PWD) Names of the benefited villages: Kora, Lipin, Mane, Tene, Sido & Sipo Executing Department: PWD 6. Details of Utilization Certificate Executing Circle/ Division/ Sub - Division: Boleng/Pasighat/Kora Whether UC submitted? If Yes, date of submission: Yes, on 04/03/2011 2. Project Particulars > If No, likely date of submission: Date of Sanction: 13/07/2010 7. Project Status as observed during Field Visit > Date of Administrative Approval: 13/07/2010 Date of Field Visit: 30/04/2011 Date of Awarding Work to the Executing Department: 23/03/2011 Financial Achievement as on April 30, 2011 (Rs. in lakh) 128.00 Date of Commencement of Work: 23/03/2011 % of Financial Progress 32% (Annexure-I) Stipulated Date of Completion: 22/11/2011 Physical Progress As per Annexure-II Likely Date of Completion: March 2012 Field Observations As per Annexure-III Cost of the Project (Rs. in lakh): 400.00 8. GPS Readings/LatLong: As per Annexure-IV Means of Finance: (Rs. in lakh): 9. Current Project Status: Ongoing Central Share (90%): 360.00 10. Number of attached Visuals/Photographs: 4 nos. State Share – Loan (10%): 40.00 11. Any special observation: As per Annexure - I

NEDFi, Itanagar Project: Infrastructure development of C.O. Headquarter at Kora, SPA (09-10) 156 Monitoring Report for the period ending March, 2011 Annexure – I CONSOLIDATED FINANCIAL PROGRESS

Name of Project: Infrastructure development of C.O. Headquarter at Kora Job Scheme Number:

Sl. Items Amount No. (Rs. in lakh)

1 Cost of Project 400.00

2 Means of Finance: SPA (2009-10) (a) Central Govt. (90%) 360.00 (b) State Govt. (10%) 40.00 3 Financial Achievement as on April 30, 2011 128.00

4 % of progress (Item 3 / Item 1x100) 32.00%

1. Comments on Financial Progress: As per the information furnished by the Executing Department, an amount of Rs.128.00 lakh has been utilized till the date of visit by Third Party Monitor i.e. on 30/04/2011. Work is ongoing with 32% financial achievement.

2. Special Comments/ Observations/ Suggestions invite special attention from the State Government/ Implementing Department/ Agency: The work was allotted through Tendering process. Initial work progress was reported to be satisfactory though during the day of field visit it was reported that no works has been executed since April 2011. As reported, works will resume from June/July 2011.

NEDFi, Itanagar Project: Infrastructure development of C.O. Headquarter at Kora, SPA (09-10) 157 Monitoring Report for the period ending March, 2011 Annexure – II (A) PHYSICAL - FINANCIAL – CUMULATIVE Name of Project: Infrastructure development of C.O. Headquarter at Kora Job Scheme Number: (Rupees in lakh) Sl. Particulars of Major Items of Unit Details of Sanction Work planned up to Work completed up to Work planned up to Cumulative Work done No Work the period of the period of the period of till date of visit i.e. March 2011. March 2011. March, 2012. 30/04/2011 Quantity Amount Quantity Amount Quantity Amount Quantity Amount Quantity Amount 1 Office Building Each. 1 52.12 - - - - 1 52.12 2 Type-IV Each. 1 16.02 - - - - 1 16.02 3 Type-II Each. 8 71.19 - - - - 8 71.19 4 Bachelor Barrack Unit 5 23.11 Upto Plinth - Upto Plinth - 5 23.11 Upto Plinth - 5 Approach Road KM 1.550 a) Formation Cutting KM 1.550 1.170 1.170 0.380 1.170 b) Sub grade KM 1.550 1.170 104.06 1.170 104.06 0.380 1.170 104.06 c) WBM-I KM 1.550 1.170 1.170 0.380 1.170 141.30 37.24 d) WBM-II KM 1.550 - - - - 1.550 - - e) WBM-III KM 1.550 - - - - 1.550 - - f) Black Topping KM 1.550 - - - - 1.550 - - 6 RCC Slab Culverts-2.00M span Each 1 8.22 1 8.22 1 8.22 1 8.22 7 RCC Slab Culverts – 4.00M span Each 1 13.81 1 13.81 8 RCC Slab Culverts – 6.00M span Each 1 15.72 1 15.72 1 15.72 1 15.72 9 Retaining wall – 3.00M height Mtr. 90.000 15.10 90.000 15.10 10 Compound wall Mtr. 800.000 28.46 800.000 28.46 11 Add L/Cess + Contingency 14.95 - - 14.95 Total > 400.00 128.00 128.00 272.00 128.00

NEDFi, Itanagar Project: Infrastructure development of C.O. Headquarter at Kora, SPA (09-10) 158 Monitoring Report for the period ending March, 2011 Annexure – II (B) CONVERGENCE WITH OTHER SCHEME PHYSICAL - FINANCIAL – CUMULATIVE

Details of sanction from other schemes for the same project/components of project under SPA@

Name of Project: Infrastructure development of C.O. Headquarter at Kora

(Rs. in lakh) Sl. Particulars of Major Items of Work Unit Details of sanction Work completed up to …….. No.

Quantity Amount Quantity Amount (1) (2) (3) (4) (5) (6) (7)

NIL

Total >

@ Based on the information provided by the Executing Department.

NEDFi, Itanagar Project: Infrastructure development of C.O. Headquarter at Kora, SPA (09-10) 159 Monitoring Report for the period ending March, 2011 Annexure - III FIELD VISIT OBSERVATIONS Name of Project: Infrastructure development of C.O Headquarter at Kora Job Scheme Number: Type / Category of the Project: Roads and Buildings

Sl. Particulars Observations / Comments No. 1 Comments on physical progress as observed on the date of the visit The project scope of work includes both road works as well as building works. (comments may be made here on such aspects as overall progress The major component of works are – (i) C/o Office building, Double Storey -1 no., vis-à-vis the plan, technical supervision by the Departmental (ii) C/o SPT type-IV and II- 1 no. each, (iii) C/o Bachelor Barrack – 5 units, (iv) Engineers, arrangement for machinery, etc.) C/o approach road of 1.55 KM including 3 nos. of slab culverts of different spans and (v) C/o compound wall of 800 M length. During the visit of Third Party Monitoring Team, some progress had been achieved in the construction of approach road, whereas no significant progress was observed in case of construction of buildings. As reported, works will be resumed from June/July 2011. 2 Comments on other quality control measures such as arrangement As reported, no arrangement for material quality testing was done. for quality testing, maintenance of Material Quality Control Register at the site, etc. 3 Status of Execution of Work Execution of Work No. of Contractor Amount (Rs. Lakh) (a) Tender 1 No. 385.05 (b) Work Order (c) Department 12.95

NEDFi, Itanagar Project: Infrastructure development of C.O. Headquarter at Kora, SPA (09-10) 160 Monitoring Report for the period ending March, 2011 Sl. Particulars Observations / Comments No. 4 Special Observations / Comments, if any, with regard to the The project was to create infrastructure for Circle Office Headquarter at Kora. Project’s background, its physical progress, quality, operational Works executed so far have been found to be as per specification. issues, etc. not covered above However, it is a matter of concern that the Contractor has stopped further activities in the project sites. This needs to be addressed by the concerned Executing Department urgently. It has been reported that works will resume only from June/July 2011. 5 Likely benefits of the Project upon completion (number & names of Benefits will be accruing to about 1210 nos. of population covering 6 nos. of the benefited villages, estimated size of the benefited population, villages with construction of a permanent Circle Headquarter at Kora. change in economic status or quality of life, etc. 6 Difficulties, if any, being experienced in completing the Project No difficulties faced till date. 7 Suggestion/s for Improvement (for speeding up implementation, Before implementation of such nature of projects, proper planning mechanism addressing the difficulties, if any, maximizing the project benefits, should be in place to avoid the risk of time and cost overrun. etc.)

NEDFi, Itanagar Project: Infrastructure development of C.O. Headquarter at Kora, SPA (09-10) 161 Monitoring Report for the period ending March, 2011 Annexure - IV GPS READINGS/LATLONG – GPS SITE MAPS GPS READING

1. Approach Road – Start Point Latitude: N 270 55′ 52.7′′ Longitude: E 950 03′ 16.7′′ Elevation: 339 M (approx)

2. Bachelor Barrack Latitude: N 270 55′ 46.0′′ Longitude: E 950 03′ 05.7′′ Elevation: 346 M (approx)

Source: Google Maps

NEDFi, Itanagar Project: Infrastructure development of C.O. Headquarter at Kora, SPA (09-10) 162 Monitoring Report for the period ending March, 2011 PICTORIAL / VISUAL VIGNETTES OF THE PROJECT

Construction of 5 unit Bachelor Barrack Start Point of Approach Road

Construction of RCC Slab Culvert (6M span) Construction of RCC Slab Culvert (2M Span)

NEDFi, Itanagar Project: Infrastructure development of C.O. Headquarter at Kora, SPA (09-10) 163