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DEPARTMENT of CULTURAL AFFAIRS and SPORT Annual DEPARTMENT OF CULTURAL AFFAIRS AND SPORT Annual Report 2010/11 Dr I H Meyer Provincial Minister of Cultural Affairs, Sport and Recreation I have the honour of submitting the Annual Report of the Department of Cultural Affairs and Sport for the period 1 April 2010 to 31 March 2011. BRENT WALTERS 30 August 2011 PR181/2011 ISBN: 978-0-621-40200-1 Page | 1 TABLE OF CONTENTS 1 : GENERAL INFORMATION Page 1.1 Vision, Mission and Values 4 1.2 Organisational Structure 4 1.3 Legislative Mandate 5 1.4 Entities Reporting to the Provincial Minister 7 1.5 Provincial Minister‟s Statement 7 1.6 Accounting Officer‟s Overview 9 2 : INFORMATION ON PREDETERMINED OBJECTIVES 2.1 Overall Performance 10 2.1.1 Voted Funds 10 2.1.2 Aim of the Vote 10 2.1.3 Summary of Programmes 10 2.1.4 Key Strategic Objectives and Achievements 13 2.1.5 Overview of the Service Delivery Environment for 2010/2011 25 2.1.6 Overview of the Organisational Environment for 2010/2011 26 2.1.7 Key Policy Developments and Legislative Changes 28 2.1.8 Departmental Revenue 29 2.1.9 Departmental Expenditure 29 2.1.10 Transfer Payments 29 2.1.11 Conditional Grants 37 2.2 Programme Performance 43 Programme 1: Administration 43 Programme 2: Cultural Affairs 45 Programme 3: Library and Archives Services 51 Programme 4: Sport and Recreation 54 3 : ANNUAL FINANCIAL STATEMENTS Report of the Audit Committee 59 Report of the Accounting Officer 62 Report of the Auditor-General 69 Appropriation Statement 72 Notes of the Appropriation Statement 83 Statement of Financial Performance 85 Statement of Financial Position 86 Page | 2 Statement of Changes in Net Assets 87 Cash Flow Statement 88 Accounting Policies 89 Notes to the Annual Financial Statements 97 Disclosure Notes to the Annual Financial Statements 108 Annexures (Unaudited Supplementary Schedules) 118 4 : HUMAN RESOURCE MANAGEMENT 130 5 : OTHER INFORMATION Acronyms 167 List of Contact Details 169 Page | 3 1 : GENERAL INFORMATION 1.1 Vision, Mission and Values Vision A socially cohesive, creative and active Western Cape. Mission We encourage excellence and inclusiveness in sport and culture through the effective, efficient and sustainable use of our resources, and through creative partnerships with others. In moving to excellence, we will create the conditions for access and mass participation, talent identification and skills development. Values Accountability, Integrity, Competence, Care, Responsiveness. 1.2 Organisational Structure HEAD OF DEPARTMENT Brent Walters DIRECTOR: ACTING DIRECTOR: CHIEF DIRECTOR: CHIEF DIRECTOR: STRATEGIC AND SPORT AND FINANCIAL CULTURAL AFFAIRS OPERATIONAL RECREATION MANAGEMENT / CFO MANAGEMENT SUPPORT Hannetjie Du Preez Adv Lyndon Bouah Brenda Rutgers Shaun Julie DIRECTORATE: DIRECTORATE: DIRECTORATE: DIRECTOR: DIRECTOR: ARTS, CULTURE MUSEUMS, HERITAGE LIBRARY SPORT AND LANGUAGE RESOURCE MANAGEMENT, SPORT PROMOTION GEOGRAPHICAL NAMES AND ARCHIVE DEVELOPMENT Thabo Tutu SERVICES SERVICES SERVICES Paul Hendricks Jane Moleleki Andrew Hall Nomaza Dingayo Page | 4 1.3 Legislative Mandate The Department of Cultural Affairs and Sport regards as binding the Legislative Mandate on which its overall functioning is based, notably efficient, equitable and accessible service delivery, based on the government‟s White Paper on Transforming Public Service Delivery, known as “The Batho Pele Initiative”. The Department operates within the following legislative and policy mandates: LEGISLATION National Legislation: General Constitution of the Republic of South Africa, 1996 Act 108 of 1996 Division of Revenue Act, 2009 Act 12 of 2009 Public Finance Management Act, 1999 Act 1 of 1999 Public Service Act Amendment Act, 2007 Act 30 of 2007 National Legislation: Cultural Affairs, Library and Archive Services Cultural Institutions Act, 1998 Act 119 of 1998 Cultural Promotion Act, 1983 Act 35 of 1983 Cultural Affairs Act (House of Assembly), 1989 Act 65 of 1989 National Archives and Records Service of South Africa Act, 1996 Act 43 of 1996 National Arts Council Act, 1997 Act 56 of 1997 National Heritage Council Act, 1999 Act 11 of 1999 National Heritage Resources Act, 1999 Act 25 of 1999 Pan South African Language Board Act, 1995 Act 59 of 1995 (section 8(a) South African Geographical Names Council Act, 1998 Act 118 of 1998 World Heritage Convention Act, 1999 Act 49 of 1999 National Legislation: Sport National Sport and Recreation Act, 1998 Act 110 of 1998 Provincial Legislation: Cultural Affairs, Library and Archive Services Western Cape Provincial Languages Act, 1998 Act 13 of 1998 Western Cape Cultural Commissions and Cultural Councils Act, 1998 Act 14 of 1998 Western Cape Heritage Resource Management Regulations PN 336 of 25 October 2002 Western Cape Heritage Resource Management Regulations, 2003 PN 298 of 29 August 2003 Provincial Archives and Records Service of the Western Cape Act, 2005 Act 3 of 2005 Page | 5 Provincial Legislation: Sport None Ordinances Museums Ordinance, 1975 Ordinance 8 of 1975 Oude Kerk Volksmuseum Van ‟t Land van Waveren Ordinance 11 of 1979 (Tulbagh) Ordinance, 1979 Provincial Library Service Ordinance, 1981 Ordinance 16 of 1981 Policies National Policies: National White Paper on Arts, Culture and Heritage (1996) National Language Policy Framework (2003) National Records Management Policy (Records Management Policy Manual 2007) Managing Electronic Records in Governmental Bodies: Policy, Principles and Requirements (2006) National White Paper on Sport and Recreation Western Cape School Sport Policy (2002) Government Wide Monitoring and Evaluation Policy Framework Green Paper on Performance Management Monitoring and Evaluation Guidelines to National and Provincial Departments for the Preparation of an M&E Framework Provincial Policies: Western Cape Provincial Library Service Policy Western Cape Language Policy (published in the Provincial Gazette as PN 369/2001 of 27 November 2001) Western Cape Rainbow Paper 2001 Funding Policy for Arts and Culture (2009) Draft Policy for the Naming and Renaming of Geographical Features (2007) Provincial Wide Monitoring and Evaluation System Strategy (draft) Draft Western Cape Cultural Policy (Draft 20) Draft Sport Funding Policy (2010) Page | 6 1.4 Entities Reporting to the Provincial Minister The following entities report to the Provincial Minister of Cultural Affairs, Sport and Recreation: Name of entity Legislation Nature of business Western Cape Western Cape Cultural The Western Cape Cultural Commission is Cultural Commission Commission and Cultural legally responsible for the registration and Councils Act, 1998 (Act 14 deregistration of cultural councils. It is also of 1998) tasked by the Provincial Minister to oversee the management of certain cultural facilities that the Provincial Minister has placed under its control. Western Cape Western Cape Provincial The Western Cape Language Committee is Language Committee Languages Act, 1998 (Act responsible for developing a provincial 13 of 1988) language policy, to monitor and evaluate the implementation of that language policy, to report on this to the Provincial Minister, and to provide advice to other members of the Western Cape Cabinet and provincial departments and institutions on this matter. Heritage Western National Heritage Heritage Western Cape is tasked with Cape Resources Act, 1999 (Act specific legal responsibilities as the 25 of 1999) provincial heritage resources authority for the Western Cape. 1.5 Provincial Minister’s Statement I am honoured to present the Annual Report for the Department of Cultural Affairs and Sport after taking over the portfolio from Mr Sakkie Jenner, the former Provincial Minister of Cultural Affairs, Sport and Recreation in the Western Cape during the period under review. The Report will indicate how the Department has managed to make significant achievements with the limited resources available. It will also indicate where the Department has managed to be a key driver in the communities of the Western Cape to make them more socially cohesive, creative and active. The year under review will best be remembered for South Africa‟s successful hosting of the 2010 FIFA World Cup™ and the partnerships created during the tournament which left a lasting legacy for the Western Cape. The establishment of 98 sport-based Mass Opportunity and Development centres (MODs) was also a great achievement. This programme is the vehicle through which the Department can reach the lives of thousands of school-going children by introducing them to sport and recreation programmes, exposing them to talent identification opportunities and at the same time preventing anti-social behaviour by keeping our province‟s most vulnerable youth occupied after school between the hours of 14:00 and 18:00. Based on the success of the sport MOD Centres, the Department has also opened five arts and culture-based MOD centres to provide learners with opportunities in dance, music and cultural activities. Through its strategic thrusts, the Department has the ability to influence the lives of all South Africans, not only in the Western Cape. It has shown that it has the ability to be goal-orientated Page | 7 and outcomes-based, adaptive to change and not rigid while complying with governance practices. Over the past financial year I have visited the museums for which this Department is responsible and am happy with the work that these valuable institutions are doing to celebrate our heritage and provide a sanctuary for all to discover and be reminded of our history. It was also with great pleasure that I opened a number of
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