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Regular Council Meeting @ 7:00 PM in Council Chambers 2225 Otter Point Road Sooke, BC

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Regular Council Meeting @ 7:00 PM in Council Chambers 2225 Otter Point Road Sooke, BC District of Sooke Agenda Monday, March 11, 2019 In-Camera Meeting @ 6:00 PM in Municipal Meeting Room Regular Council Meeting @ 7:00 PM in Council Chambers 2225 Otter Point Road Sooke, BC Please note: The Open Portion of this meeting may be webcast live at www.sooke.ca . Written and verbal submissions will become part of the public record and are subject to the Freedom of Information and Protection of Privacy Act. (Please turn off your cellphones in the Council Chambers during the meeting) Page 1. CALL TO ORDER 2. MOTION TO CLOSE THE MEETING TO THE PUBLIC THAT this meeting be closed to the public under section 90(1)(c), (e), (g) and (i) of the Community Charter as it pertains to labour relations, land, litigation or potential litigation and solicitor-client privilege. 3. CALL TO ORDER - OPEN PORTION 4. NEW BUSINESS/SUPPLEMENTARY INFORMATION 5. APPROVAL OF THE AGENDA THAT the agenda for the March 11, 2019 Regular Meeting of Council, be adopted as circulated. 6. ADOPTION OF MINUTES Minutes of the Regular and Special meetings of Council: 5 - 54 • January 28, 2019 - Regular Meeting Minutes • February 4, 2019 - Special Meeting Minutes • February 25, 2019 - Committee of the Whole Meeting Minutes • February 27, 2019 - Special (Budget) Meeting Minutes • March 4, 2019 - Special (Budget) Meeting Minutes Regular Council - 28 Jan 2019 - Minutes - Pdf Special Council - 04 Feb 2019 - Minutes - Pdf Committee of the Whole - 25 Feb 2019 - Minutes - Pdf Special Council Meeting - Budget Deliberations - 27 Feb 2019 - Minutes - Pdf Special Council Meeting - Budget Deliberations - 04 Mar 2019 - Minutes - Pdf Agenda for the Regular Council Meeting of the District of Sooke - March 11, 2019 THAT the following meeting minutes be adopted as circulated; • January 28, 2019 - Regular Meeting Minutes • February 4, 2019 - Special Meeting Minutes • February 25, 2019 - Committee of the Whole Meeting Minutes • February 27, 2019 - Special (Budget) Meeting Minutes • March 4, 2019 - Special (Budget) Meeting Minutes 7. DELEGATIONS 7.1. Sooke Saltwater Series - Ron Neitsch • Sponsorship of 2019 Sooke Saltwater Series 7.2. Gatewood Project - Jim Mitchell • Project affordable housing contributions. 7.3. Westcoast Adventure College - Scot Taylor 55 - 58 Westcoast Adventure College - Delegation Information 7.4. Sooke Region Food CHI - Anita Wasiuta and Gerard LeBlanc • Request for Funding 8. PUBLIC QUESTION AND COMMENT PERIOD 9. BYLAWS 9.1. Revenue Anticipation Borrowing Bylaw - 2019 59 - 61 Revenue Anticipation Borrowing Bylaw - 2019 - Pdf THAT Council grant First, Second and Third reading to the bylaw cited as Revenue Anticipation Borrowing Bylaw No. 732, 2019. 9.2. 2019-2023 Five Year Financial Plan Bylaw 63 - 68 2019-2023 Five Year Financial Plan Bylaw - Pdf THAT Council give First and Second reading to the bylaw cited as the Five Year Financial Plan Bylaw No. 731, 2019 10. REPORTS REQUIRING ACTION 10.1. 2019 Communities in Bloom 69 - 70 2019 BC CiB Registration Form Final THAT Council direct staff to register for the 2019 BC Communities in Bloom program; and THAT the registration fee of $925 be paid from the Communities in Bloom budget. Page 2 of 155 Agenda for the Regular Council Meeting of the District of Sooke - March 11, 2019 10.2. EV Charger Grant Application 71 - 73 EV Charger Grant Application - Pdf THAT Council authorize staff to submit an application for grant funding application for EV Charger Installation 2019 through the ICIP - Green Infrastructure: Climate Change Mitigation Sub-Stream CleanBC Communities Fund; and THAT Council supports the project and commits to its share ($75,000) of the project. 10.3. Sooke Economic Development Group • Request for Council liaison. THAT Council appoint _______________ as the liaison for the Sooke Economic Working Group, for a four-year term expiring December 21, 2022. 11. REPORTS FOR INFORMATION 11.1. Derelict Vessels in the Sooke Basin and Harbour 75 - 90 Derelict Vessels in the Sooke Basin and Harbour - Pdf THAT Council receive this report for information. 12. NEW BUSINESS 12.1. Reconsideration of Development Variance Permit - 7214 Austin's Place 91 - 102 DRAFT Minutes from January 28, 2019 Regular Council meeting Staff Report January 28 DVP Austins Place Correspondence from L. Gouge Correspondence from J. Lister 13. CORRESPONDENCE Correspondence from February 13 - March 6, 2019. 103 - 155 Correspondence March 11, 2019 THAT the correspondence received for February 13 - March 6, 2019, be received and filed accordingly for the record. 14. COUNCIL AND CAO VERBAL REPORTS Page 3 of 155 Agenda for the Regular Council Meeting of the District of Sooke - March 11, 2019 15. NOTICES OF MOTION 15.1. Notice of Motion - Councillor Brenda Parkinson • From February 25, 2019 Regular Council Meeting THAT the section of Bylaw No. 600, Sooke Zoning Bylaw, 2013 regarding legal non-conforming businesses be brought forward for discussion 15.2. Notice of Motion - Councillor Megan McMath • From February 25, 2019 Regular Council Meeting THAT the District of Sooke contribute $7,500 to the Sooke Fastpitch Committee 16. REPORT OF RELEASED IN-CAMERA RESOLUTIONS 17. ADJOURNMENT Page 4 of 155 MINUTES District of Sooke Regular Council Meeting January 28, 2019 7:00 PM Council Chamber 2225 Otter Point Road Sooke, BC COUNCIL PRESENT: STAFF PRESENT: Councillor Brenda Parkinson Don Schaffer, Interim CAO & Director of Corporate Services Councillor Al Beddows Kenn Mount, Fire Chief & Director of Community Safety Councillor Jeff Bateman Patti Rear, Acting Corporate Officer Councillor Megan McMath Ivy Campbell, Head of Planning Councillor Tony St-Pierre Teunesha Evertse, Planner II Nicholas Deibler, Planner I Sarah Temple, Corporate Services Assistant ABSENT: Mayor Maja Tait Councillor Ebony Logins 1. CALL TO ORDER Acting Mayor Bateman called the meeting to order at 6:04 p.m. 2. MOTION TO CLOSE THE MEETING TO THE PUBLIC 2019-23 MOVED by Councillor Al Beddows, seconded by Councillor Megan McMath: THAT this meeting be closed to the public under section 90(1)(a), (c), (e), (i) and (l) of the Community Charter as it pertains to personal information about an identifiable individual, labour relations, land, legal advice, and preparation of an annual report. CARRIED UNANIMOUSLY In Favour: Councillor Brenda Parkinson, Councillor Al Beddows, Councillor Jeff Bateman, Councillor Megan McMath, and Councillor Tony St-Pierre Absent: Mayor Maja Tait and Councillor Ebony Logins 3. CALL TO ORDER - OPEN PORTION Acting Mayor Bateman called the open portion of the Regular Council meeting to order at 7:04 p.m. in the Council Chamber. 4. NEW BUSINESS/SUPPLEMENTARY INFORMATION New Business/Supplemental Information to be received with Approval of the Agenda. Page 1 of 14 Page 5 of 155 Minutes for the Regular Council Meeting of the District of Sooke - January 28, 2019 5. APPROVAL OF THE AGENDA 2019-24 MOVED by Councillor Al Beddows, seconded by Councillor Megan McMath: THAT the agenda for the January 28, 2019 Regular Meeting of Council, be adopted as amended: • Removal of Item 10.7. Request for Proposals – Strategic Plan 2019 - 2022 • Addition of Supplemental Information to the following: • 10.1 - 5154 Sooke Road - Freedom Mobile Telecommunications Tower: o Executive Summary - received from Freedom Mobile o Comments and Responses - received from Freedom Mobile o Correspondence from D. Herrling o Correspondence from L. Oberley o Correspondence from J. Kirk • 10.2 - Development Variance Permit - 7214 Austin's Place o Correspondence from J. Lister • 10.6 - Council Remuneration Options o Correspondence from A. Clement • 12.1 - Correspondence o Correspondence from D. Dalquist re: Abandoned Boats o Correspondence from P. Winter re: Licensing of Cats CARRIED UNANIMOUSLY In Favour: Councillor Brenda Parkinson, Councillor Al Beddows, Councillor Jeff Bateman, Councillor Megan McMath, and Councillor Tony St-Pierre Absent: Mayor Maja Tait and Councillor Ebony Logins 6. ADOPTION OF MINUTES Minutes of the Regular and Special Meetings of Council: • May 9, 2018 - Special Meeting of Council • January 14, 2019 - Regular Meeting of Council • January 21, 2019 - Committee of the Whole Meeting 2019-25 MOVED by Councillor Al Beddows, seconded by Councillor Tony St-Pierre: THAT the minutes of the May 9, 2018 Regular meeting of Council, be adopted as circulated. THAT the minutes of the January 14, 2019 Regular meeting of Council, be adopted as circulated. THAT the minutes of the January 21, 2019 Committee of the Whole meeting, be adopted as circulated. CARRIED UNANIMOUSLY In Favour: Councillor Brenda Parkinson, Councillor Al Beddows, Councillor Jeff Bateman, Councillor Megan McMath, and Councillor Tony St-Pierre Absent: Mayor Maja Tait and Councillor Ebony Logins Page 2 of 14 Page 6 of 155 Minutes for the Regular Council Meeting of the District of Sooke - January 28, 2019 6.1. Recommendations from January 21, 2019 Committee of the Whole meeting Council discussion: • Next step will be for staff to draft the bylaw amendment and present for first and second reading at the February 25 Regular Council Meeting, followed by a subsequent public hearing. 2019-26 MOVED by Councillor Brenda Parkinson, seconded by Councillor Megan McMath: THAT Council receive the Lot A Charrette presentation from Keycorp Planning for Information. AND THAT Council endorse the general concept plan as presented and direct staff and Keycorp Planning to forward the project for further public feedback and final review. AND THAT Council direct staff to hire an arborist, or journeyman horticulturist to walk the Lot A property and identify
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