District of Sooke Agenda Monday, March 11, 2019 In-Camera Meeting @ 6:00 PM in Municipal Meeting Room Regular Council Meeting @ 7:00 PM in Council Chambers 2225 Otter Point Road Sooke, BC
Please note: The Open Portion of this meeting may be webcast live at www.sooke.ca . Written and verbal submissions will become part of the public record and are subject to the Freedom of Information and Protection of Privacy Act.
(Please turn off your cellphones in the Council Chambers during the meeting) Page
1. CALL TO ORDER
2. MOTION TO CLOSE THE MEETING TO THE PUBLIC
THAT this meeting be closed to the public under section 90(1)(c), (e), (g) and (i) of the Community Charter as it pertains to labour relations, land, litigation or potential litigation and solicitor-client privilege.
3. CALL TO ORDER - OPEN PORTION
4. NEW BUSINESS/SUPPLEMENTARY INFORMATION
5. APPROVAL OF THE AGENDA THAT the agenda for the March 11, 2019 Regular Meeting of Council, be adopted as circulated.
6. ADOPTION OF MINUTES
Minutes of the Regular and Special meetings of Council: 5 - 54 • January 28, 2019 - Regular Meeting Minutes • February 4, 2019 - Special Meeting Minutes • February 25, 2019 - Committee of the Whole Meeting Minutes • February 27, 2019 - Special (Budget) Meeting Minutes • March 4, 2019 - Special (Budget) Meeting Minutes Regular Council - 28 Jan 2019 - Minutes - Pdf Special Council - 04 Feb 2019 - Minutes - Pdf Committee of the Whole - 25 Feb 2019 - Minutes - Pdf Special Council Meeting - Budget Deliberations - 27 Feb 2019 - Minutes - Pdf Special Council Meeting - Budget Deliberations - 04 Mar 2019 - Minutes - Pdf
Agenda for the Regular Council Meeting of the District of Sooke - March 11, 2019
THAT the following meeting minutes be adopted as circulated; • January 28, 2019 - Regular Meeting Minutes • February 4, 2019 - Special Meeting Minutes • February 25, 2019 - Committee of the Whole Meeting Minutes • February 27, 2019 - Special (Budget) Meeting Minutes • March 4, 2019 - Special (Budget) Meeting Minutes
7. DELEGATIONS
7.1. Sooke Saltwater Series - Ron Neitsch • Sponsorship of 2019 Sooke Saltwater Series
7.2. Gatewood Project - Jim Mitchell • Project affordable housing contributions.
7.3. Westcoast Adventure College - Scot Taylor 55 - 58 Westcoast Adventure College - Delegation Information
7.4. Sooke Region Food CHI - Anita Wasiuta and Gerard LeBlanc • Request for Funding
8. PUBLIC QUESTION AND COMMENT PERIOD
9. BYLAWS
9.1. Revenue Anticipation Borrowing Bylaw - 2019 59 - 61 Revenue Anticipation Borrowing Bylaw - 2019 - Pdf
THAT Council grant First, Second and Third reading to the bylaw cited as Revenue Anticipation Borrowing Bylaw No. 732, 2019.
9.2. 2019-2023 Five Year Financial Plan Bylaw 63 - 68 2019-2023 Five Year Financial Plan Bylaw - Pdf
THAT Council give First and Second reading to the bylaw cited as the Five Year Financial Plan Bylaw No. 731, 2019
10. REPORTS REQUIRING ACTION
10.1. 2019 Communities in Bloom 69 - 70 2019 BC CiB Registration Form Final
THAT Council direct staff to register for the 2019 BC Communities in Bloom program; and THAT the registration fee of $925 be paid from the Communities in Bloom budget.
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10.2. EV Charger Grant Application 71 - 73 EV Charger Grant Application - Pdf
THAT Council authorize staff to submit an application for grant funding application for EV Charger Installation 2019 through the ICIP - Green Infrastructure: Climate Change Mitigation Sub-Stream CleanBC Communities Fund; and
THAT Council supports the project and commits to its share ($75,000) of the project.
10.3. Sooke Economic Development Group • Request for Council liaison.
THAT Council appoint ______as the liaison for the Sooke Economic Working Group, for a four-year term expiring December 21, 2022.
11. REPORTS FOR INFORMATION
11.1. Derelict Vessels in the Sooke Basin and Harbour 75 - 90 Derelict Vessels in the Sooke Basin and Harbour - Pdf
THAT Council receive this report for information.
12. NEW BUSINESS
12.1. Reconsideration of Development Variance Permit - 7214 Austin's Place 91 - 102 DRAFT Minutes from January 28, 2019 Regular Council meeting Staff Report January 28 DVP Austins Place Correspondence from L. Gouge Correspondence from J. Lister
13. CORRESPONDENCE
Correspondence from February 13 - March 6, 2019. 103 - 155 Correspondence March 11, 2019
THAT the correspondence received for February 13 - March 6, 2019, be received and filed accordingly for the record.
14. COUNCIL AND CAO VERBAL REPORTS
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15. NOTICES OF MOTION
15.1. Notice of Motion - Councillor Brenda Parkinson • From February 25, 2019 Regular Council Meeting
THAT the section of Bylaw No. 600, Sooke Zoning Bylaw, 2013 regarding legal non-conforming businesses be brought forward for discussion
15.2. Notice of Motion - Councillor Megan McMath • From February 25, 2019 Regular Council Meeting
THAT the District of Sooke contribute $7,500 to the Sooke Fastpitch Committee
16. REPORT OF RELEASED IN-CAMERA RESOLUTIONS
17. ADJOURNMENT
Page 4 of 155 MINUTES District of Sooke Regular Council Meeting January 28, 2019 7:00 PM Council Chamber 2225 Otter Point Road Sooke, BC
COUNCIL PRESENT: STAFF PRESENT: Councillor Brenda Parkinson Don Schaffer, Interim CAO & Director of Corporate Services Councillor Al Beddows Kenn Mount, Fire Chief & Director of Community Safety Councillor Jeff Bateman Patti Rear, Acting Corporate Officer Councillor Megan McMath Ivy Campbell, Head of Planning Councillor Tony St-Pierre Teunesha Evertse, Planner II Nicholas Deibler, Planner I Sarah Temple, Corporate Services Assistant ABSENT: Mayor Maja Tait Councillor Ebony Logins
1. CALL TO ORDER
Acting Mayor Bateman called the meeting to order at 6:04 p.m.
2. MOTION TO CLOSE THE MEETING TO THE PUBLIC
2019-23 MOVED by Councillor Al Beddows, seconded by Councillor Megan McMath: THAT this meeting be closed to the public under section 90(1)(a), (c), (e), (i) and (l) of the Community Charter as it pertains to personal information about an identifiable individual, labour relations, land, legal advice, and preparation of an annual report. CARRIED UNANIMOUSLY In Favour: Councillor Brenda Parkinson, Councillor Al Beddows, Councillor Jeff Bateman, Councillor Megan McMath, and Councillor Tony St-Pierre Absent: Mayor Maja Tait and Councillor Ebony Logins
3. CALL TO ORDER - OPEN PORTION
Acting Mayor Bateman called the open portion of the Regular Council meeting to order at 7:04 p.m. in the Council Chamber.
4. NEW BUSINESS/SUPPLEMENTARY INFORMATION
New Business/Supplemental Information to be received with Approval of the Agenda.
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5. APPROVAL OF THE AGENDA
2019-24 MOVED by Councillor Al Beddows, seconded by Councillor Megan McMath: THAT the agenda for the January 28, 2019 Regular Meeting of Council, be adopted as amended: • Removal of Item 10.7. Request for Proposals – Strategic Plan 2019 - 2022 • Addition of Supplemental Information to the following: • 10.1 - 5154 Sooke Road - Freedom Mobile Telecommunications Tower: o Executive Summary - received from Freedom Mobile o Comments and Responses - received from Freedom Mobile o Correspondence from D. Herrling o Correspondence from L. Oberley o Correspondence from J. Kirk • 10.2 - Development Variance Permit - 7214 Austin's Place o Correspondence from J. Lister • 10.6 - Council Remuneration Options o Correspondence from A. Clement • 12.1 - Correspondence o Correspondence from D. Dalquist re: Abandoned Boats o Correspondence from P. Winter re: Licensing of Cats CARRIED UNANIMOUSLY In Favour: Councillor Brenda Parkinson, Councillor Al Beddows, Councillor Jeff Bateman, Councillor Megan McMath, and Councillor Tony St-Pierre Absent: Mayor Maja Tait and Councillor Ebony Logins
6. ADOPTION OF MINUTES Minutes of the Regular and Special Meetings of Council: • May 9, 2018 - Special Meeting of Council • January 14, 2019 - Regular Meeting of Council • January 21, 2019 - Committee of the Whole Meeting
2019-25 MOVED by Councillor Al Beddows, seconded by Councillor Tony St-Pierre: THAT the minutes of the May 9, 2018 Regular meeting of Council, be adopted as circulated. THAT the minutes of the January 14, 2019 Regular meeting of Council, be adopted as circulated. THAT the minutes of the January 21, 2019 Committee of the Whole meeting, be adopted as circulated. CARRIED UNANIMOUSLY In Favour: Councillor Brenda Parkinson, Councillor Al Beddows, Councillor Jeff Bateman, Councillor Megan McMath, and Councillor Tony St-Pierre Absent: Mayor Maja Tait and Councillor Ebony Logins
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6.1. Recommendations from January 21, 2019 Committee of the Whole meeting
Council discussion: • Next step will be for staff to draft the bylaw amendment and present for first and second reading at the February 25 Regular Council Meeting, followed by a subsequent public hearing.
2019-26 MOVED by Councillor Brenda Parkinson, seconded by Councillor Megan McMath: THAT Council receive the Lot A Charrette presentation from Keycorp Planning for Information. AND THAT Council endorse the general concept plan as presented and direct staff and Keycorp Planning to forward the project for further public feedback and final review. AND THAT Council direct staff to hire an arborist, or journeyman horticulturist to walk the Lot A property and identify trees for preservation CARRIED UNANIMOUSLY In Favour: Councillor Brenda Parkinson, Councillor Al Beddows, Councillor Jeff Bateman, Councillor Megan McMath, and Councillor Tony St-Pierre Absent: Mayor Maja Tait and Councillor Ebony Logins
2019-27 MOVED by Councillor Brenda Parkinson, seconded by Councillor Megan McMath: THAT Council direct staff to prepare the necessary text amendments to Bylaw No. 600, Sooke Zoning Bylaw, 2013 pertaining to the regulation of Cannabis Retail stores with the following specifications: • “Cannabis Retail Store” definition added to Zoning Bylaw, excluded from general “retail” definition • Add Cannabis Retail Store as a Permitted Use in the C2 General Commercial Zone but restricted to the legal properties of the three existing operating Cannabis stores CARRIED UNANIMOUSLY In Favour: Councillor Brenda Parkinson, Councillor Al Beddows, Councillor Jeff Bateman, Councillor Megan McMath, and Councillor Tony St-Pierre Absent: Mayor Maja Tait and Councillor Ebony Logins
7. DELEGATIONS 7.1. BC Transit - Adriana McMullen • Sooke Local Area Transit Plan - upcoming workshop • Update re: public consultation events
Adriana McMullen, Senior Planner for BC Transit, provided an overview of the ongoing process the create a Local Area Transit Plan for Sooke. Public engagement events and an online survey have generated a great deal of feedback and an invite-only stakeholder event is planned for February 13, 2019.
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Council discussion: • Request that BC Transit Engagement report be shared with Council prior to the final Local Area Transit Plan being approved. • BC Transit was active participant in Lot A Charette process. • Request for separate Council input session as February 13 event conflicts with Council schedule.
2019-28 MOVED by Councillor Al Beddows, seconded by Councillor Tony St-Pierre: THAT Council accept the BC Transit Delegation report concerning progress towards a Sooke Local Area Transit Plan for information. CARRIED UNANIMOUSLY In Favour: Councillor Brenda Parkinson, Councillor Al Beddows, Councillor Jeff Bateman, Councillor Megan McMath, and Councillor Tony St-Pierre Absent: Mayor Maja Tait and Councillor Ebony Logins
8. PUBLIC QUESTION AND COMMENT PERIOD Council heard from the following members of the public:
• Laura Lemieux, Sooke resident, spoke regarding Item 10.6. Council Remuneration Options. Ms. Lemieux chaired the Council Remuneration Committee in 2008 for the District of Sooke and encouraged Council to follow a similar, formal process once again. • Marilyn Erickson, Sooke resident, spoke regarding Item 10.1. 5154 Sooke Road - Freedom Mobile Telecommunications Tower. Ms. Erickson stated her opposition to the tower based on decreased property values, impeded sightlines, and health and safety concerns. Ms. Erickson drew attention to the petition signed by neighbouring residents and the letters submitted in opposition to the proposed tower. • Bevin Bilgalky, Sooke resident, spoke regarding Item 10.1. 5154 Sooke Road - Freedom Mobile Telecommunications Tower. Mr. Bilgalky stated his opposition to the proposal due to health concerns and the existence of adequate cell phone coverage in the area. • Stephen Saunders, Sooke resident, spoke regarding Item 10.1. 5154 Sooke Road - Freedom Mobile Telecommunications Tower. Mr. Saunders reminded Council that a previous application for a telecommunications tower at this address was not supported by the neighbourhood, nor Council of the time. Mr. Saunders asserts that the only change has been the addition of fake foliage to change the appearance of the pole and that safety concerns and property devaluation are still factors. • Peter Mouck, Sooke resident, spoke regarding Item 10.1. 5154 Sooke Road - Freedom Mobile Telecommunications Tower. Mr. Mouck stated his opposition to the tower, and to other powerful telecommunications towers in Sooke due to health and safety concerns. Mr. Mouck further stated that declining property values and the loss of enjoyment of one's property should also be considered. • Anna Saunders, Sooke resident, spoke regarding Item 10.1. 5154 Sooke Road - Freedom Mobile Telecommunications Tower. Ms. Saunders expressed her opposition to the proposed tower due to health and safety concerns and stated that her health should not be negatively impacted for the sake of corporate
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profits. Ms. Saunders stated that she and her husband are impacted by the location of the tower which impedes their view. In response to a question from Council, Ms. Saunders clarified that the tower is to be located 208 meters from her deck. • Don Oberley, owner of 5154 Sooke Road, spoke regarding Item 10.1. 5154 Sooke Road - Freedom Mobile Telecommunications Tower and expressed his support for the proposal. Mr. Oberley stated that he is confident that health and safety issues are not a concern, and that the tower will not be highly visible. Mr. Oberley spoke in support of improved cell phone service and increased consumer options for cell phone service. • Ellen Lewers, Sooke resident, spoke regarding the proposed moratorium on cannabis retail stores and the effects of cannabis use in youth. Ms. Lewers encouraged regulation and licencing of cannabis sales operations. • Peter Mouck, Sooke resident, spoke once more regarding Item 10.1. 5154 Sooke Road - Freedom Mobile Telecommunications Tower and the health effects of radiation exposure. • Stephen Saunders, Sooke resident, spoke once more regarding Item 10.1. 5154 Sooke Road - Freedom Mobile Telecommunications Tower and restated that the proposed tower location is highly visible from his property. • Erika Richard, representing Freedom Mobile, spoke regarding Item 10.1. 5154 Sooke Road - Freedom Mobile Telecommunications Tower. Ms. Richard stated that the proposed location is the last link in a series of connecting infrastructure that will complete a new service network for Sooke. Ms. Richard pointed out that the effects of the proposed tower are 1% of the Health Canada standard, which the industry relies on for health and safety oversight. Additionally, Ms. Richard stated that efforts have been made to address the esthetics of the tower and minimize the impact on neighbours. • Margarita Dominquez, Sooke resident, spoke regarding Item 12 - Correspondence and stated that toxic illness in cats is very rare based on her experience with cat rescue in Sooke. • Anna Saunders, Sooke resident, spoke once more regarding Item 10.1. 5154 Sooke Road - Freedom Mobile Telecommunications Tower station that cell phone coverage is very good in the neighbourhood of the proposed tower. • Tawny Verigen, representing Freedom Mobile, spoke to the concerns raised by neighbouring property owners. Ms. Verigen restated that Freedom Mobile is bringing a new network with new consumer options to Sooke and is not attempting to augment existing cell phone coverage in the area of 5154 Sooke Road. Ms. Verigen also offered research that states property values are not affected by installation of telecommunications towers, and that health and safety concerns are well within the federal government's regulations. In response to a question from Council, Ms. Verigen stated that although cell phone providers can share infrastructure, there are no existing towers in the area in question. • Steve Unger, Sooke resident, spoke regarding Item 10.1. 5154 Sooke Road - Freedom Mobile Telecommunications Tower. As a former engineer in the cell phone industry, Mr. Unger informed Council that when a company speaks to their emissions in relation to Health Canada guidelines, they are referring to their output only. Mr. Unger encouraged Council to consider the aggregate effect of frequencies from multiple sources.
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9. BYLAWS 9.1. Zoning Amendment Bylaw No. 726 (600-67), 2018 • Consideration of adoption
Council discussion: • Time restrictions for property owners to apply for Temporary Use Permits. • Staff clarified that currently only one owner has a deadline for application.
2019-29 MOVED by Councillor Al Beddows, seconded by Councillor Megan McMath: THAT Council adopt the bylaw cited as Zoning Amendment Bylaw No. 726 (600-67), 2018. CARRIED. In Favour: Councillor Al Beddows, Councillor Jeff Bateman, and Councillor Megan McMath Opposed: Councillor Brenda Parkinson and Councillor Tony St-Pierre Absent: Mayor Maja Tait and Councillor Ebony Logins
10. REPORTS REQUIRING ACTION
2019-30 MOVED by Councillor Jeff Bateman, seconded by Councillor Al Beddows: THAT Council move into Committee of the Whole for discussion of the proposed telecommunications tower at 5154 Sooke Road in accordance with Policy No. 11.4 Communications Antenna Policy. CARRIED UNANIMOUSLY In Favour: Councillor Brenda Parkinson, Councillor Al Beddows, Councillor Jeff Bateman, Councillor Megan McMath, and Councillor Tony St-Pierre Absent: Mayor Maja Tait and Councillor Ebony Logins
10.1. 5154 Sooke Rd - Freedom Mobile Telecommunication Tower
The Planner I provided a PowerPoint presentation and overview of the written staff report regarding a proposed telecommunications tower at 5154 Sooke Road. Council issued a letter of non-concurrence for a proposed telecommunications tower at this address in July 2017, based on concerns voiced by neighbouring property owners.
At the request of Council, Erika Richard, representing Freedom Mobile Communications, responded to questions regarding the design of the proposed monopine tower, including satellite dishes that connect adjacent sights.
Council discussion: • Benefits of a new telecommunications network servicing the region. • Population health risks are a concern. Regulation and recommendations vary between countries and Canada's own guidelines appear to be under ongoing review.
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• Effect on neighbouring properties, including intrusion on views and loss of enjoyment of property. • Possible effect on residential property values in the vicinity. • Council issues a recommendation to Innovation, Science and Economic Development Canada, who ultimately are the deciding authority as to whether the proposal will move forward.
2019-31 MOVED by Councillor Al Beddows, seconded by Councillor Brenda Parkinson: THAT the Committee of the Whole recommend that a letter of non-concurrence be issued to Freedom Mobile and Innovation, Science, and Economic Development Canada for the proposed telecommunications tower at 5154 Sooke Rd. CARRIED UNANIMOUSLY In Favour: Councillor Brenda Parkinson, Councillor Al Beddows, Councillor Jeff Bateman, Councillor Megan McMath, and Councillor Tony St-Pierre Absent: Mayor Maja Tait and Councillor Ebony Logins
************************************************************************************ Councillor St-Pierre left the meeting at 8:26 p.m. ************************************************************************************
2019-32 MOVED by Councillor Brenda Parkinson: THAT Council resolve out of Committee of the Whole. CARRIED UNANIMOUSLY In Favour: Councillor Brenda Parkinson, Councillor Al Beddows, Councillor Jeff Bateman, and Councillor Megan McMath Absent: Mayor Maja Tait, Councillor Ebony Logins, and Councillor Tony St-Pierre
2019-33 MOVED by Councillor Jeff Bateman, seconded by Councillor Megan McMath: THAT Council recommend that a letter of non-concurrence be issued to Freedom Mobile and Innovation, Science, and Economic Development Canada for the proposed telecommunications tower at 5154 Sooke Rd. CARRIED UNANIMOUSLY In Favour: Councillor Brenda Parkinson, Councillor Al Beddows, Councillor Jeff Bateman, and Councillor Megan McMath Absent: Mayor Maja Tait, Councillor Ebony Logins, and Councillor Tony St-Pierre
************************************************************************************ Acting Mayor Bateman called a meeting recess from 8:27 p.m. - 8:32 p.m. ************************************************************************************ Councillor St-Pierre returned to the meeting at 8:28 p.m. ************************************************************************************
10.2. Development Variance Permit - 7214 Austins Place
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The Planner II provided a PowerPoint presentation and overview of the written staff report, recommending issuance of a Development Variance Permit to reduce the side lot line setback at 7214 Austins Place.
Council discussion: • Property owners requesting variance to align a garage with their panhandle lot and driveway. • Impact of not issuing the requested variance. Property owner is able to re-site the garage and still construct it as designed. • Side lot setbacks apply to structures only.
Council invited a member of the public to speak.
Public Input: • Jean Lister, Sooke resident and neighbouring property owner, addressed Council and spoke regarding the impact the proposed garage would have on the ocean view from her home. Ms. Lister stated that she would experience substantial loss of enjoyment from her property should the variance be granted.
2019-34 MOVED by Councillor Tony St-Pierre, seconded by Councillor Al Beddows: THAT Council authorize the issuance of Development Variance Permit PLN01416 to reduce the side lot line setback in the Rural Residential (RU4) zone s.104.7 in Bylaw No. 600 Sooke Zoning Bylaw, 2013 from 3 meters to 1.5 meters for an accessory building at 7214 Austins Place. WITHDRAWN
2019-35 MOVED by Councillor Megan McMath, seconded by Councillor Al Beddows: THAT Council not authorize the issuance of Development Variance Permit PLN01416 to reduce the side lot line setback in the Rural Residential (RU4) zone s.104.7 in Bylaw No. 600 Sooke Zoning Bylaw, 2013 from 3 meters to 1.5 meters for an accessory building at 7214 Austins Place. CARRIED UNANIMOUSLY In Favour: Councillor Brenda Parkinson, Councillor Al Beddows, Councillor Jeff Bateman, Councillor Megan McMath, and Councillor Tony St-Pierre Absent: Mayor Maja Tait and Councillor Ebony Logins
10.3. Greater Victoria Green Team Program Proposal
The Acting Corporate Officer referred Council to the written staff report outlining a proposal to work with the Greater Victoria Green Team to organize three (3) park clean-up events in 2019.
Council discussion: • Opportunity to train community volunteers.
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• Clarification that volunteer and staff roles need to be defined and union agreements honoured. 2019-36 MOVED by Councillor Brenda Parkinson, seconded by Councillor Al Beddows: THAT Council authorize staff to enter into an agreement with the Greater Victoria Green Team to organize three (3) park clean-up events at $1,000 each from the Community Clean Up Parks budget for the 2019 year; AND
THAT Council authorize staff to work with the Greater Victoria Green Team, partnering them with other volunteer organizations in Sooke to coordinate these activities in the District's parks. CARRIED UNANIMOUSLY In Favour: Councillor Brenda Parkinson, Councillor Al Beddows, Councillor Jeff Bateman, Councillor Megan McMath, and Councillor Tony St-Pierre Absent: Mayor Maja Tait and Councillor Ebony Logins
10.4. Cam Sullivan Memorial Plaque
2019-37 MOVED by Councillor Megan McMath, seconded by Councillor Al Beddows: THAT Council direct staff to install a memorial plaque in honour of Cam Sullivan at 2205 Otter Point Road; AND THAT Council allocate up to $500 from Council Contingency. CARRIED UNANIMOUSLY In Favour: Councillor Brenda Parkinson, Councillor Al Beddows, Councillor Jeff Bateman, Councillor Megan McMath, and Councillor Tony St-Pierre Absent: Mayor Maja Tait and Councillor Ebony Logins
10.5. UBCM Community Emergency Preparedness Fund Application - Emergency Operations Centre & Training
The Fire Chief & Director of Community Safety provided an overview of the written staff report requesting Council support for a grant application to the UBCM Community Emergency Preparedness Fund.
Council discussion: • UBCM offers multiple grant opportunities, staff clarified that applications are made based on organizational priorities and available staff resources. • Older equipment for emergency operations can be repurposed for a muster point on the east side of the Sooke River bridge.
2019-38 MOVED by Councillor Megan McMath, seconded by Councillor Brenda Parkinson: THAT Council endorse a funding application to UBCM's Community Emergency Preparedness Fund - Emergency Operations Centre & Training stream - for $25,000
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to support the District of Sooke's Emergency Operations Centre Training, Supplies and Equipment Upgrades project;
THAT Council authorize staff to provide overall grant management in order to receive this funding. CARRIED UNANIMOUSLY In Favour: Councillor Brenda Parkinson, Councillor Al Beddows, Councillor Jeff Bateman, Councillor Megan McMath, and Councillor Tony St-Pierre Absent: Mayor Maja Tait and Councillor Ebony Logins
10.6. Council Remuneration Options
Council discussion: • Council remuneration was previously discussed by a Committee, who made recommendations to Council of the day. • Value of specifically soliciting public input through formal committee vs. making decision at Council table with regular Public Question and Comment period.
2019-39 MOVED by Councillor Brenda Parkinson, seconded by Councillor Al Beddows: THAT Council form a remuneration Committee for a period of one month to review the issue of Council remuneration. DEFEATED. In Favour: Councillor Brenda Parkinson and Councillor Al Beddows Opposed: Councillor Jeff Bateman, Councillor Megan McMath, and Councillor Tony St-Pierre Absent: Mayor Maja Tait and Councillor Ebony Logins
2019-40 MOVED by Councillor Jeff Bateman: THAT Council approve a 15% increase to Council remuneration for 2019; effectively immediately AND THAT Council form a Committee to review future Council Remuneration NOT SECONDED.
2019-41 MOVED by Councillor Brenda Parkinson, seconded by Councillor Al Beddows: THAT Council defer discussion of Council Remuneration Options to the February 11, 2019 Regular Council meeting. CARRIED. In Favour: Councillor Brenda Parkinson, Councillor Al Beddows, Councillor Jeff Bateman, and Councillor Tony St-Pierre Opposed: Councillor Megan McMath Absent: Mayor Maja Tait and Councillor Ebony Logins
10.7. Request for Proposals - Strategic Plan 2019 - 2022
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This item was removed from the agenda.
10.8. Official Community Plan Pre-Approval
Council discussion: • Possible opportunity to engage community groups and individuals interested in learning about facilitation.
2019-42 MOVED by Councillor Al Beddows, seconded by Councillor Brenda Parkinson: THAT Council authorize staff to issue a Request for Proposal for a new Official Community Plan (OCP). CARRIED UNANIMOUSLY
In Favour: Councillor Brenda Parkinson, Councillor Al Beddows, Councillor Jeff Bateman, Councillor Megan McMath, and Councillor Tony St-Pierre Absent: Mayor Maja Tait and Councillor Ebony Logins
10.9. Request for Sponsorship - Sooke Car Show
2019-43 MOVED by Councillor Brenda Parkinson, seconded by Councillor Megan McMath: THAT Council provide a sponsorship in the amount of $300 to the Sooke Car Show for Swag Bags; AND that the District of Sooke logo include mention of the 20th Anniversary of Incorporation. CARRIED UNANIMOUSLY In Favour: Councillor Brenda Parkinson, Councillor Al Beddows, Councillor Jeff Bateman, Councillor Megan McMath, and Councillor Tony St-Pierre Absent: Mayor Maja Tait and Councillor Ebony Logins
11. NEW BUSINESS
There were no New Business items presented.
12. CORRESPONDENCE
Council discussion: • Several items of correspondence were discussed, specifically A, E, F, H, I, J, K, Q, R & S • Prioritise transportation plans on local level that reduce carbon and encourage local economic development. • Training opportunities for staff include Island Health Vision Zero event and Asset Management training.
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2019-44 MOVED by Councillor Tony St-Pierre, seconded by Councillor Brenda Parkinson: THAT Council direct staff to contact the Ministry of Transportation regarding the Vancouver Island Transportation Strategy to request that plans that reduce carbon and promote local economic development be prioritised. CARRIED UNANIMOUSLY In Favour: Councillor Brenda Parkinson, Councillor Al Beddows, Councillor Jeff Bateman, Councillor Megan McMath, and Councillor Tony St-Pierre Absent: Mayor Maja Tait and Councillor Ebony Logins
2019-45 MOVED by Councillor Brenda Parkinson, seconded by Councillor Al Beddows: THAT Council declare Heritage Week in the District of Sooke for the week of February 18 – 24, 2019. CARRIED UNANIMOUSLY In Favour: Councillor Brenda Parkinson, Councillor Al Beddows, Councillor Jeff Bateman, Councillor Megan McMath, and Councillor Tony St-Pierre Absent: Mayor Maja Tait and Councillor Ebony Logins
2019-46 MOVED by Councillor Tony St-Pierre, seconded by Councillor Brenda Parkinson: THAT Council authorise Councillor Tony St-Pierre to attend the Recycling Council of BC Conference in Whistler from May 8 – 10, 2019, with funding to come from the Council training budget. CARRIED. In Favour: Councillor Brenda Parkinson, Councillor Al Beddows, Councillor Jeff Bateman, and Councillor Tony St-Pierre Opposed: Councillor Megan McMath Absent: Mayor Maja Tait and Councillor Ebony Logins
2019-47 MOVED by Councillor Jeff Bateman, seconded by Councillor Brenda Parkinson: THAT Council direct staff to bring forward a report on abandoned boats in the Sooke Basin and Harbour, including options for removal and associated costs. CARRIED UNANIMOUSLY In Favour: Councillor Brenda Parkinson, Councillor Al Beddows, Councillor Jeff Bateman, Councillor Megan McMath, and Councillor Tony St-Pierre Absent: Mayor Maja Tait and Councillor Ebony Logins
13. COUNCIL AND CAO VERBAL REPORTS Councillor Parkinson reported on: • 2019 Mayor's New Years Levee was a success. • Attending the following: o BC Children's Hospital Festival of Trees fundraiser
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o January 9 Webinar from Ministry of Forests, Lands and Natural Resources o January 11 Ground-breaking of Westwind Cohousing o January 14 Ride along with Bylaw Enforcement staff o January 15 SEAPARC orientation and tour of facilities o January 16 Regional Water Supply Commission meeting o January 17 Tour of municipal parks o January 17 SEAPARC meeting o January 19 Te'mexw Treaty workshop o January 23 Vancouver Island South Film Commission meeting o January 23 CRD Parks and Environment Committee meeting o January 23 CRD Arts Commission meeting o January 25 "Coffee Talk Sooke" at Stick in the Mud
Councillor Beddows reported on: • Elected as chair of the SEAPARC Commission • Attending the Te'mexw Treaty workshop • Tour of municipal parks showcased the level of pride that staff have in their work and our community
Councillor McMath reported on: • Sooke Fastpitch, Sooke Community Association and potential contractors are developing traction towards making improvements to local ball fields
Councillor Bateman reported on: • Attending the following: o January 19 - Vancouver Island Regional Library Board AGM o Victoria Family Court and Youth Justice Committee o January 23 - Vancouver Island South Film Commission meeting o Emergency Operations Centre Training Course o January 10 - Wild Salmon Advisory Council meeting in Langford o Age-Friendly Committee meetings
14. NOTICES OF MOTION
There were no Notices of Motion presented.
15. MOTION TO CLOSE THE MEETING TO THE PUBLIC
2019-48 MOVED by Councillor Jeff Bateman, seconded by Councillor Brenda Parkinson: THAT this meeting be closed to the public under section 90(1)(a), (c), (e), (i) and (l) of the Community Charter as it pertains to personal information about an identifiable individual, labour relations, land, legal advice, and preparation of an annual report. CARRIED UNANIMOUSLY
Page 13 of 14 Page 17 of 155 Minutes for the Regular Council Meeting of the District of Sooke - January 28, 2019
In Favour: Councillor Brenda Parkinson, Councillor Al Beddows, Councillor Jeff Bateman, Councillor Megan McMath, and Councillor Tony St-Pierre Absent: Mayor Maja Tait and Councillor Ebony Logins
16. REPORT OF RELEASED IN-CAMERA RESOLUTIONS
There were no Reports of Released In-Camera items.
17. ADJOURNMENT THAT the January 28, 2019 Regular Council meeting be adjourned at 11:40 p.m.
Certified Correct:
Maja Tait Patti Rear
Mayor Acting Corporate Officer
Page 14 of 14 Page 18 of 155 MINUTES District of Sooke Special Council Meeting February 4, 2019 7:00 PM Council Chamber 2225 Otter Point Road Sooke, BC
COUNCIL PRESENT: STAFF PRESENT: Mayor Maja Tait Don Schaffer, Interim Chief Administrative Officer Councillor Jeff Bateman Raechel Gray, Acting Director of Finance Councillor Al Beddows Sarah Temple, Corporate Services Assistant Councillor Megan McMath Councillor Brenda Parkinson Councillor Tony St-Pierre
ABSENT: Councillor Ebony Logins
1. CALL TO ORDER
Mayor Tait called the meeting to order at 6:04 p.m.
2. MOTION TO CLOSE THE MEETING TO THE PUBLIC
2019-49 MOVED by Councillor Tony St-Pierre, seconded by Councillor Al Beddows: THAT this meeting be closed to the public under section 90(1) (e) and/or (k) of the Community Charter as it pertains to land and proposed provision of a municipal service. CARRIED UNANIMOUSLY In Favour: Mayor Maja Tait, Councillor Jeff Bateman, Councillor Al Beddows, Councillor Megan McMath, Councillor Brenda Parkinson, and Councillor Tony St- Pierre Absent: Councillor Ebony Logins
3. CALL TO ORDER - OPEN PORTION
Mayor Tait called the open portion of the Regular Council meeting to order at 7:04 p.m. in the Council Chamber.
4. NEW BUSINESS/SUPPLEMENTARY INFORMATION
New Business Items presented were not added to Agenda.
Page 1 of 18 Page 19 of 155 Minutes for the Special Council Meeting of the District of Sooke - February 4, 2019
5. APPROVAL OF THE AGENDA
2019-50 MOVED by Councillor Al Beddows, seconded by Councillor Tony St-Pierre: THAT the agenda for the February 4, 2019 Special Meeting of Council, be adopted as circulated. CARRIED UNANIMOUSLY In Favour: Councillor Al Beddows, Councillor Tony St-Pierre, Mayor Maja Tait, Councillor Jeff Bateman, Councillor Megan McMath, and Councillor Brenda Parkinson Absent: Councillor Ebony Logins
6. RESOLVE INTO COMMITTEE OF THE WHOLE
2019-51 MOVED by Councillor Al Beddows, seconded by Councillor Tony St-Pierre: THAT Council resolve into Committee of the Whole to hear presentations from 2019 Community Grant Program applicants CARRIED UNANIMOUSLY In Favour: Councillor Al Beddows, Councillor Tony St-Pierre, Mayor Maja Tait, Councillor Jeff Bateman, Councillor Megan McMath, and Councillor Brenda Parkinson Absent: Councillor Ebony Logins
7. PRESENTATIONS AND REPORTS • 2019 Community Grant Applications
Council discussion: • Thank you to all applicants for the excellent work being done in the community. • Community Grants Program is oversubscribed with funding requests greatly outweighing available funds. • Specific applications may not meet qualifications of Community Grant Program Policy or other municipal requirements. • Steps to the Future Childcare Society does not have a valid business license which precludes the District from conducting business with them as per a previous Council decision. • Vancouver Island South Film and Media Commission application was submitted past the January 15 deadline and will not be considered by Council.
2019-52 MOVED by Councillor Al Beddows, seconded by Councillor Jeff Bateman: THAT Council accept the application from the Steps to the Future society and hear the applicant's presentation. DEFEATED. In Favour: Mayor Maja Tait, Councillor Jeff Bateman, and Councillor Al Beddows Opposed: Councillor Megan McMath, Councillor Brenda Parkinson, and Councillor Tony St-Pierre Absent: Councillor Ebony Logins
Page 2 of 18 Page 20 of 155 Minutes for the Special Council Meeting of the District of Sooke - February 4, 2019
7.1. Amber Academy Youth Fine Arts Society
Keli Dunn, representing the Amber Academy Youth Fine Arts Society, provided an overview of the organization's written grant application requesting funding for lighting design and special effects equipment for technical theatre students.
Council discussion: • Recognition of fundraising efforts and diversity of funding sources. • Request for prioritized list of requested items. Ms. Dunn clarified that all items are required but could be prioritised if less funding awarded.
7.2. EMCS Society
********************************************************************************************* Councillor Bateman declared a conflict of interest and left the meeting at 7:25 p.m. *********************************************************************************************
Anne Bell and Kate Barton, representing the Edward Milne Community School Society, provided an overview of the organization's written grant application requesting $5,200 for a Youth Engagement Program.
Council discussion: • Community Grant Program Policy prohibits funding of wages. • Clarification that the organization's restricted funds can not be used for proposed programming. • Encourage all applicants, including EMCS to apply for funding from the Juan de Fuca Electoral Area.
********************************************************************************************* Councillor Bateman returned to the meeting at 7:32 p.m. *********************************************************************************************
7.3. Fred Milne Park Society
Chrys Thompson, representing the Fred Milne Park Society, provided an overview of the organization's written grant application requesting funds for 4 capital assets to improve the Fred Milne Park and Turf Field. • Requested "Barrier from Parking Lot" can be removed as a temporary solution has been found to address the issue. • Priority request is a security system to protect the area from vandalism.
Council discussion: • Encourage organization to seek funding from the Juan de Fuca Electoral Area, as well as media outlets including Shaw Cable. Possibility of sponsorship from private community organizations and individuals. • Clarification that ongoing maintenance costs are covered through cost sharing with Sooke Soccer Association and Sooke Slo-Pitch.
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7.4. Harmony Project of BC (Sooke)
********************************************************************************************* Councillor Parkinson declared a conflict of interest and left the meeting at 7:43 p.m. *********************************************************************************************
Lorna Bjorklund and Paul Martin, representing the Harmony Project of BC (Sooke), provided a PowerPoint presentation and overview of the organization's written grant application requesting funds for additional instruments, replacement parts and new sheet music.
Council discussion: • Recognition of fundraising efforts and diversity of funding sources. • Reminder that municipal funding can't support payment of wages. • Alternative fundraising suggestions.
********************************************************************************************* Councillor Parkinson returned to the meeting at 7:53 p.m. *********************************************************************************************
7.5 Intermunicipal Advisory Committee on Disability Issues
Council discussion: • Applicant unable to attend, no presentation.
7.6 JDF Regional Park Watch Society
Representatives of the Juan de Fuca Park Watch Society provided an overview of the organization's written grant application, the history of the organization and the current financial challenges.
Council discussion: • Encourage organization to seek funding from Juan de Fuca Electoral area as many of the region's parks are located outside the District of Sooke's municipal boundaries.
7.7 KidSport Greater Victoria
Jill Shaw, representing KidSport Greater Victoria, provided a PowerPoint presentation and an overview of the organization's written grant application requesting funds to provide recreational opportunities for Sooke youth.
Council discussion: • Clarification that funding is sought from other municipalities.
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7.8 Maritime Museum of BC
Council discussion: • Applicant unable to attend, no presentation.
7.9 NEED2 Suicide Prevention Education & Support
Liz Radermacher, representing NEED2 Suicide Prevention Education and Support, provided an overview of the organization's written grant application requesting funding to support Sooke youth.
Council discussion: • Further details regarding services available, including referral to other services. • Funding requests to municipalities based on size of community and number of services offered in the area by NEED2.
7.10 Sooke Community Choir Society
********************************************************************************************* Councillor St-Pierre declared a conflict of interest and left the meeting at 8:12 p.m. ********************************************************************************************* Sylvia Bell, representing the Sooke Community Choir, provided an overview of the organization's written grant application requesting $2,500 for the purchase of new sheet music.
Council discussion: • Clarification regarding the number of performances per year.
********************************************************************************************* Councillor St-Pierre returned to the meeting at 8:19 p.m. *********************************************************************************************
7.11 Sooke Crisis Centre Association
John Farmer and Liz Johnson, representing the Sooke Crisis Centre Association, provided an overview of the organization's written grant application requesting $6,100 for continued operation of the centre.
Council discussion: • Organization is run entirely by volunteers, with no staff wages. • History of building and clarification that a new location is not needed at this point in time.
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7.12 Sooke Family Resource Society
Daphne Raymond, representing the Sooke Family Resource Society, provided an overview of the organization's written grant application requesting $7,000 to operate pre-natal programming.
Council discussion: • Advocacy efforts to the province as health is largely provincial jurisdiction. • Wages are included in the budget. Clarification that municipal funding will not be allocated to wages. • Financial statements show that organization has available funds. Applicant stated that that many funds have specific purposes.
7.13 Sooke Festival Society
Peter Jonassen, representing the Sooke Festival Society, provided an overview of the organization's written grant application.
Council discussion: • Sooke Music Festival has been a successful event. • Encourage applicant to approach Juan de Fuca Electoral Area, as well as apply for CRD Arts Funding. • Possibility of partnering with festival to celebrate 20th Anniversary of Incorporation.
7.14 Sooke Food Bank
Kim Metzger, representing the Sooke Food Bank, provided an overview of the organization's written grant application requesting funds to expand morning breakfast programs at local schools and continue to offer snacks for after-school programs including the Harmony Project and Amber Academy.
Council discussion: • Possibility of increasing line item funding.
7.15 Sooke Harbour Players
Andrew Donnelly, representing the Sooke Harbour Players Society, provided an overview of the organization's written grant application requesting funds to support performance needs, as well as develop an all-ages performance academy.
Council discussion: • Possibility of sharing resources between performance organizations. • Encourage organization to apply to Juan de Fuca Electoral Area and CRD Arts funding.
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7.16 Sooke Lions (Sookarama)
********************************************************************************************* Councillor Beddows declared a conflict of interest and left the meeting at 8:51 p.m. *********************************************************************************************
Danny Willis, representing the Sooke Lions Club, provided an overview of the organization's written grant application to support a trade-show that highlights local business and generates revenue for local charities.
Council discussion: • Possibility of event sponsorship.
********************************************************************************************* Councillor Beddows returned to the meeting at 8:54 p.m. *********************************************************************************************
7.17 Sooke Minor Fastball Association
Justin Wilson, representing the Sooke Minor Fastball Association, provided an overview of the organization's written grant application requesting funds to support both capital and operational costs.
Council discussion: • Multiple funding sources and demonstrated effort to fundraise. • Encourage organization to apply for Juan de Fuca Electoral Area funding. • Clarification that tarp for batting cage is a priority.
7.18 Sooke Radio
********************************************************************************************* Councillor Bateman declared a conflict of interest and left the meeting at 9:02 p.m. ********************************************************************************************* Phil Rossner, representing Sooke Radio, provided an overview of the organization's written grant application.
Council discussion: • Previous effort to launch Stickleback FM community radio station in Sooke. • Funding request would largely support payment of wages. • Possible partnerships with schools, benefit to emergency services providers. • Community Charter section 25 prohibits municipalities from providing support to business.
********************************************************************************************* Councillor Bateman returned to the meeting at 9:13 p.m. *********************************************************************************************
Page 7 of 18 Page 25 of 155 Minutes for the Special Council Meeting of the District of Sooke - February 4, 2019
7.19 Sooke Region Community Health Network
Christine Bossi and Rebecca George, representing the Sooke Region Community Health Network, provided a PowerPoint presentation and an overview of the organization's written grant application requesting funds to provide a baseline analysis and report on mental health needs in the Sooke Region. .
Council discussion: • Newly formed Ministry of Mental Health's strategy is still forthcoming. • Encourage advocacy efforts to the Province. • Funding request is largely for wages. • Baseline report provides statistics and analysis needed to apply for additional grant funding from other sources.
7.20 Sooke Sailing Association
Reg Street, representing the Sooke Sailing Association, provided a PowerPoint presentation and an overview of the organization's written grant application requesting $7,000 to purchase a coaching boat.
Council discussion: • Encourage applicant to explore various funding options including corporate sponsorship. • Clarification that programs are located in Sooke, near Mariners Village and in Cooper's Cove.
7.21 Sooke Shelter Society
Sherry Thompson, representing the Sooke Shelter Society, provided an overview of the organization's written grant application requesting funds to assist the homeless community and those at risk of experiencing homelessness.
Council discussion: • Extreme Weather Shelter still needed in community.
7.22 Sooke Tennis & Pickleball Group
Marilyn Erickson, representing the Sooke Tennis and Pickleball Group, provided an overview of the organization's written grant application requesting $11,450 to improve existing tennis courts on Throup Road.
Council discussion: • Sooke Community Association owns tennis courts and other recreational properties. SEAPARC is municipal partner in offering recreational programming. • Possibility of charging admission or membership fees.
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7.23 Steps to the Future Childcare Society
Council removed this application from the agenda.
************************************************************************************** The meeting recessed at 9:44 p.m.
The meeting reconvened at 9:57 p.m. **************************************************************************************
8. PUBLIC INPUT
Council heard from the following members of the public: • Ellen Lewers, Sooke resident, suggested the community groups be provided with an opportunity to share resources and learn from one another. Ms. Lewers also spoke regarding the benefits of having a community sign that can advertise local events. • Bevin Bilgalky, Sooke resident, observed that the number of grant applications is a reflection of the success and growth of the community and encouraged Council to be generous in their award of funds. • Ethan Monro, Sooke resident, spoke in support of the Sooke Sailing Association's application for funding. • Allan Krutz, Sooke resident, spoke in support of the Sooke Sailing Association's application for funding, and stated there are many other worthwhile applications in front of Council. • Keli Dunn, Sooke resident, spoke in support of the Sooke Food Bank's application for funding.
9. REPORTS REQUIRING ACTION
9.1 2019 Community Grant Funding • Council to consider approval of 2019 Community Grant Program funding
Council discussion:
Sooke Tennis and Pickleball Group: • Large number of interested individuals could be leveraged to fundraise and provide volunteer labour. • Suggestion of creating a Tennis and Pickleball Association with associated membership fee. • Throup Road courts are a community asset for all residents.
Sooke Sailing Association: • Brings people to the water
Sooke Radio
Page 9 of 18 Page 27 of 155 Minutes for the Special Council Meeting of the District of Sooke - February 4, 2019
• Not an established non-profit and requested funding is to pay an individual, which is prohibited under Community Grant Program Policy.
Sooke Region Community Health Network • Award a portion of funding as municipal contribution. Juan de Fuca Electoral Area can be approached for remaining balance. Sooke Minor Fastball • First time Community Grant applicant. • Funding to be directed toward purchase of a tarp for the batting cage.
Sooke Lions Club - Sookarama ********************************************************************************************* Councillor Beddows declared a conflict of interest and left the meeting at 10:35 p.m. ********************************************************************************************* • Recommendation to provide sponsorship funding in the amount of $2,000 for 2019 ********************************************************************************************* Councillor Beddows returned to the meeting at 10:35 p.m. *********************************************************************************************
Sooke Food Bank • Possibility of increasing existing line item amount to be discussed during budget deliberations.
Sooke Music Festival • Potential to partner with the festival for a 20th Anniversary celebration to be discussed during budget deliberations.
Sooke Family Resource Society • Liaise with organization to offer advocacy support to province.
Sooke Community Choir ********************************************************************************************* Councillor St-Pierre declared a conflict of interest and left the meeting at 10:40 p.m. ********************************************************************************************* • Recommendation to fund a portion of the requested amount. ********************************************************************************************* Councillor St-Pierre returned to the meeting at 10:40 p.m. *********************************************************************************************
Juan de Fuca Park Watch Society • Possibility of creating line item funding
NEED2 Suicide Prevention Education & Support • Possibility of creating line item funding
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Harmony Project of BC (Sooke) ********************************************************************************************* Councillor Parkinson declared a conflict of interest and left the meeting at 10:43 p.m. ********************************************************************************************* • Recommendation to fund a portion of the requested amount. ********************************************************************************************* Councillor Parkinson returned to the meeting at 10:43 p.m. *********************************************************************************************
Fred Milne Park Society • Funding of $2,500 for bleachers and $500 to install additional lighting for women's washroom.
EMCS Society ********************************************************************************************* Councillor Bateman declared a conflict of interest and left the meeting at 10:46 p.m. ********************************************************************************************* • Possibility of sponsoring the Harbour Festival ********************************************************************************************* Councillor Bateman returned to the meeting at 10:46 p.m. *********************************************************************************************
Intermunicipal Advisory Committee on Disability Issues • Possibility of creating line item funding
Maritime Museum of BC • First time applicant • Potential funding through schools or parent Advisory Committees • Sooke has a local museum that is funded through a Community Service Agreement.
10. RESOLVE OUT OF COMMITTEE OF THE WHOLE
2019-53 MOVED by Councillor Megan McMath: THAT Council resolve out of Committee of the Whole. CARRIED UNANIMOUSLY In Favour: Councillor Megan McMath, Mayor Maja Tait, Councillor Jeff Bateman, Councillor Al Beddows, Councillor Brenda Parkinson, and Councillor Tony St-Pierre Absent: Councillor Ebony Logins
11. REPORTS REQUIRING ACTION 11.1. Council awarded 2019 Community Grant funding in the amount of $68,320 as follows:
2019-54
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MOVED by Councillor Tony St-Pierre, seconded by Councillor Jeff Bateman: THAT Council approve a 2019 Community Grant in the amount of $3,000 to the Amber Academy Youth Fine Arts Society. CARRIED UNANIMOUSLY In Favour: Mayor Maja Tait, Councillor Jeff Bateman, Councillor Al Beddows, Councillor Megan McMath, Councillor Brenda Parkinson, and Councillor Tony St- Pierre Absent: Councillor Ebony Logins
2019-55 MOVED by Councillor Brenda Parkinson, seconded by Councillor Al Beddows: THAT Council continue the February 4, 2019 Special Council meeting past 11:00 p.m. CARRIED UNANIMOUSLY In Favour: Mayor Maja Tait, Councillor Jeff Bateman, Councillor Al Beddows, Councillor Megan McMath, Councillor Brenda Parkinson, and Councillor Tony St- Pierre Absent: Councillor Ebony Logins
********************************************************************************************* Councillor Bateman declared a conflict of interest and left the meeting at 10:55 p.m. *********************************************************************************************
2019-56 MOVED by Councillor Brenda Parkinson, seconded by Councillor Tony St- Pierre: THAT Council approve a 2019 Community Grant in the amount of $3,400 to the EMCS Society. CARRIED UNANIMOUSLY In Favour: Mayor Maja Tait, Councillor Al Beddows, Councillor Megan McMath, Councillor Brenda Parkinson, and Councillor Tony St-Pierre Absent: Councillor Jeff Bateman and Councillor Ebony Logins
********************************************************************************************* Councillor Bateman returned to the meeting at 10:55 p.m. *********************************************************************************************
2019-57 MOVED by Councillor Jeff Bateman, seconded by Councillor Megan McMath: THAT Council approve a 2019 Community Grant in the amount of $3,000 to the Fred Milne Park Society. CARRIED UNANIMOUSLY In Favour: Mayor Maja Tait, Councillor Jeff Bateman, Councillor Al Beddows, Councillor Megan McMath, Councillor Brenda Parkinson, and Councillor Tony St- Pierre Absent: Councillor Ebony Logins
********************************************************************************************* Councillor Parkinson declared a conflict of interest and left the meeting at 10:57 p.m. *********************************************************************************************
Page 12 of 18 Page 30 of 155 Minutes for the Special Council Meeting of the District of Sooke - February 4, 2019
2019-58 MOVED by Councillor Tony St-Pierre, seconded by Councillor Jeff Bateman: THAT Council approve a 2019 Community Grant in the amount of $5,250 to the Harmony Project of BC (Sooke). AMENDED Amended Motion: 2019-59 MOVED by Councillor Megan McMath, seconded by Councillor Al Beddows: THAT Council amend the amount of 2019 Community Grant funding awarded to the Harmony Project of BC (Sooke) to $3,000. CARRIED. In Favour: Councillor Al Beddows, Councillor Megan McMath, and Councillor Tony St-Pierre Opposed: Mayor Maja Tait and Councillor Jeff Bateman Absent: Councillor Ebony Logins and Councillor Brenda Parkinson
The main motion as amended was PUT and CARRIED: 2019-60 MOVED by Councillor Megan McMath, seconded by Councillor Al Beddows: THAT Council approve a 2019 Community Grant in the amount of $3,000 to the Harmony Project of BC (Sooke). CARRIED UNANIMOUSLY In Favour: Mayor Maja Tait, Councillor Jeff Bateman, Councillor Al Beddows, Councillor Megan McMath, and Councillor Tony St-Pierre Absent: Councillor Ebony Logins and Councillor Brenda Parkinson
********************************************************************************************* Councillor Parkinson returned to the meeting at 10:59 p.m. *********************************************************************************************
2019-61 MOVED by Councillor Al Beddows, seconded by Councillor Megan McMath: THAT Council approve a 2019 Community Grant in the amount of $200 to the Intermunicipal Advisory Committee on Disability Issues CARRIED UNANIMOUSLY In Favour: Mayor Maja Tait, Councillor Jeff Bateman, Councillor Al Beddows, Councillor Megan McMath, Councillor Brenda Parkinson, and Councillor Tony St- Pierre Absent: Councillor Ebony Logins
2019-62 MOVED by Councillor Jeff Bateman, seconded by Councillor Tony St-Pierre: THAT Council approve a 2019 Community Grant in the amount of $5,250 to the Juan de Fuca Park Watch Society CARRIED UNANIMOUSLY
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In Favour: Mayor Maja Tait, Councillor Jeff Bateman, Councillor Al Beddows, Councillor Megan McMath, Councillor Brenda Parkinson, and Councillor Tony St- Pierre Absent: Councillor Ebony Logins
2019-63 MOVED by Councillor Al Beddows, seconded by Councillor Tony St-Pierre: THAT Council approve a 2019 Community Grant in the amount of $3,000 to KidSport Greater Victoria. CARRIED UNANIMOUSLY In Favour: Mayor Maja Tait, Councillor Jeff Bateman, Councillor Al Beddows, Councillor Megan McMath, Councillor Brenda Parkinson, and Councillor Tony St- Pierre Absent: Councillor Ebony Logins
2019-64 MOVED by Councillor Tony St-Pierre, seconded by Councillor Megan McMath: THAT Council approve a 2019 Community Grant in the amount of $1,620 to NEED2 Suicide Prevention Education & Support. CARRIED UNANIMOUSLY In Favour: Mayor Maja Tait, Councillor Jeff Bateman, Councillor Al Beddows, Councillor Megan McMath, Councillor Brenda Parkinson, and Councillor Tony St- Pierre Absent: Councillor Ebony Logins
********************************************************************************************* Councillor St-Pierre declared a conflict of interest and left the meeting at 11:00 p.m. *********************************************************************************************
2019-65 MOVED by Councillor Brenda Parkinson, seconded by Councillor Al Beddows: THAT Council approve a 2019 Community Grant in the amount of $2,000 to the Sooke Community Choir Society. CARRIED UNANIMOUSLY In Favour: Mayor Maja Tait, Councillor Jeff Bateman, Councillor Al Beddows, Councillor Megan McMath, and Councillor Brenda Parkinson Absent: Councillor Ebony Logins and Councillor Tony St-Pierre
********************************************************************************************* Councillor St-Pierre returned to the meeting at 11:00 p.m. *********************************************************************************************
2019-66 MOVED by Councillor Jeff Bateman, seconded by Councillor Megan McMath: THAT Council approve a 2019 Community Grant in the amount of $6,000 to the Sooke Crisis Centre Association CARRIED UNANIMOUSLY
Page 14 of 18 Page 32 of 155 Minutes for the Special Council Meeting of the District of Sooke - February 4, 2019
In Favour: Mayor Maja Tait, Councillor Jeff Bateman, Councillor Al Beddows, Councillor Megan McMath, Councillor Brenda Parkinson, and Councillor Tony St- Pierre Absent: Councillor Ebony Logins
2019-67 MOVED by Councillor Tony St-Pierre, seconded by Councillor Al Beddows: THAT Council approve a 2019 Community Grant in the amount of $5,000 to the Sooke Family Resource Society CARRIED UNANIMOUSLY In Favour: Mayor Maja Tait, Councillor Jeff Bateman, Councillor Al Beddows, Councillor Megan McMath, Councillor Brenda Parkinson, and Councillor Tony St- Pierre Absent: Councillor Ebony Logins
2019-68 MOVED by Councillor Brenda Parkinson, seconded by Councillor Tony St- Pierre: THAT Council approve a 2019 Community Grant in the amount of $3,000 to the Sooke Festival Society CARRIED UNANIMOUSLY In Favour: Mayor Maja Tait, Councillor Jeff Bateman, Councillor Al Beddows, Councillor Megan McMath, Councillor Brenda Parkinson, and Councillor Tony St- Pierre Absent: Councillor Ebony Logins
2019-69 MOVED by Councillor Jeff Bateman, seconded by Councillor Megan McMath: THAT Council approve a 2019 Community Grant in the amount of $6,100 to the Sooke Food Bank CARRIED UNANIMOUSLY In Favour: Mayor Maja Tait, Councillor Jeff Bateman, Councillor Al Beddows, Councillor Megan McMath, Councillor Brenda Parkinson, and Councillor Tony St- Pierre Absent: Councillor Ebony Logins
2019-70 MOVED by Councillor Jeff Bateman, seconded by Councillor Tony St-Pierre: THAT Council approve a 2019 Community Grant in the amount of $3,000 to the Sooke Harbour Players CARRIED UNANIMOUSLY In Favour: Mayor Maja Tait, Councillor Jeff Bateman, Councillor Al Beddows, Councillor Megan McMath, Councillor Brenda Parkinson, and Councillor Tony St- Pierre Absent: Councillor Ebony Logins
Page 15 of 18 Page 33 of 155 Minutes for the Special Council Meeting of the District of Sooke - February 4, 2019
********************************************************************************************* Councillor Beddows declared a conflict of interest and left the meeting at 11:03 p.m. ********************************************************************************************* 2019-71 MOVED by Councillor Brenda Parkinson, seconded by Councillor Megan McMath: THAT Council approve a $2000 sponsorship to the Sooke Lions Club for their Sookarama event. CARRIED UNANIMOUSLY In Favour: Mayor Maja Tait, Councillor Jeff Bateman, Councillor Megan McMath, Councillor Brenda Parkinson, and Councillor Tony St-Pierre Absent: Councillor Al Beddows and Councillor Ebony Logins
********************************************************************************************* Councillor Beddows returned to the meeting at 11:00 p.m. *********************************************************************************************
2019-72 MOVED by Councillor Al Beddows, seconded by Councillor Megan McMath: THAT Council approve a 2019 Community Grant in the amount of $5,000 to the Sooke Minor Fastball Association CARRIED UNANIMOUSLY In Favour: Mayor Maja Tait, Councillor Jeff Bateman, Councillor Al Beddows, Councillor Megan McMath, Councillor Brenda Parkinson, and Councillor Tony St- Pierre Absent: Councillor Ebony Logins
2019-73 MOVED by Councillor Tony St-Pierre, seconded by Councillor Jeff Bateman: THAT Council approve a 2019 Community Grant in the amount of $6,000 to the Sooke Region Community Health Network CARRIED UNANIMOUSLY In Favour: Mayor Maja Tait, Councillor Jeff Bateman, Councillor Al Beddows, Councillor Megan McMath, Councillor Brenda Parkinson, and Councillor Tony St- Pierre Absent: Councillor Ebony Logins
2019-74 MOVED by Councillor Tony St-Pierre, seconded by Councillor Jeff Bateman: THAT Council approve a 2019 Community Grant in the amount of $3,000 to the Sooke Sailing Association CARRIED.
Page 16 of 18 Page 34 of 155 Minutes for the Special Council Meeting of the District of Sooke - February 4, 2019
In Favour: Mayor Maja Tait, Councillor Jeff Bateman, Councillor Al Beddows, Councillor Brenda Parkinson, and Councillor Tony St-Pierre Opposed: Councillor Megan McMath Absent: Councillor Ebony Logins
2019-75 MOVED by Councillor Megan McMath, seconded by Councillor Tony St-Pierre: THAT Council approve a 2019 Community Grant in the amount of $5,250 to the Sooke Shelter Society. CARRIED UNANIMOUSLY In Favour: Mayor Maja Tait, Councillor Jeff Bateman, Councillor Al Beddows, Councillor Megan McMath, Councillor Brenda Parkinson, and Councillor Tony St- Pierre Absent: Councillor Ebony Logins
2019-76 MOVED by Councillor Tony St-Pierre, seconded by Councillor Jeff Bateman: THAT Council approve a 2019 Community Grant in the amount of $1,500 to the Sooke Tennis and Pickleball Group. CARRIED. In Favour: Mayor Maja Tait, Councillor Jeff Bateman, Councillor Al Beddows, Councillor Brenda Parkinson, and Councillor Tony St-Pierre Opposed: Councillor Megan McMath Absent: Councillor Ebony Logins
Council did not award Community Grant funding to the following organizations: • Maritime Museum of BC • Sooke Radio
Council did not consider applications submitted by the following organizations: • Steps to the Future Childcare Society • Vancouver Island South Film and Media Commission
Council requested that staff bring forward amendments to the Community Grant Policy at a Committee of the Whole meeting specifically: • Application deadline changed to March 15 • Only one intake period each year, with no other grant applications accepted throughout the year • Late applications will not be forwarded to Council • Grant amount never to exceed $7,000 even with unanimous support of Council • To be considered for line item funding an organization will be required to show 5 years of history demonstrating growth and community need. • Line item funding not to exceed 3 consecutive years. •
14. ADJOURNMENT
Page 17 of 18 Page 35 of 155 Minutes for the Special Council Meeting of the District of Sooke - February 4, 2019
2019-77 MOVED by Councillor Megan McMath, seconded by Councillor Al Beddows: THAT the February 4, 2019 Special Meeting of Council be adjourned at 11:09 p.m. CARRIED UNANIMOUSLY In Favour: Councillor Al Beddows, Councillor Megan McMath, Councillor Jeff Bateman, Councillor Brenda Parkinson, and Councillor Tony St-Pierre Absent: Councillor Ebony Logins
Certified Correct:
Maja Tait Don Schaffer
Mayor Acting Corporate Officer
Page 18 of 18 Page 36 of 155 MINUTES District of Sooke Committee of the Whole Meeting February 25, 2019 6:00 PM Council Chamber 2225 Otter Point Road Sooke, BC
COUNCIL PRESENT: STAFF PRESENT: Mayor Maja Tait Don Schaffer, Interim Chief Administrative Officer Councillor Jeff Bateman Ivy Campbell, Head of Planning Councillor Al Beddows Teunesha Evertse, Planner II Councillor Megan McMath Nicolas Deibler, Planner I Councillor Brenda Parkinson Sarah Temple, Corporate Services Assistant Councillor Tony St-Pierre
ABSENT:
Councillor Ebony Logins
1. CALL TO ORDER
Mayor Tait called the meeting to order at 6:00 p.m.
2. NEW BUSINESS/SUPPLEMENTARY INFORMATION
There were no New Business or Supplementary Information items presented.
3. APPROVAL OF THE AGENDA MOVED by Councillor Brenda Parkinson: THAT the agenda for the February 25, 2019 Committee of the Whole meeting, be adopted as circulated. CARRIED. In Favour: Mayor Maja Tait, Councillor Jeff Bateman, Councillor Al Beddows, Councillor Megan McMath, Councillor Brenda Parkinson, and Councillor Tony St- Pierre Absent: Councillor Ebony Logins
4. DELEGATIONS 4.1. Agricultural Land Commission • Presentation
Representing the Agricultural Land Commission (ALC) - Kim Grout, CEO and Jennifer Dyson, Chairperson, provided a PowerPoint presentation and overview of the ALC governance structure, revitalization of ALC and Agricultural Land Reserve (ALR),
Page 1 of 3 Page 37 of 155 Minutes for the Committee of the Whole Meeting of the District of Sooke - February 25, 2019 recent changes under Bill 52 including two new application processes, and cannabis regulations.
Council discussion: • Municipal governments review local applications for ALR exclusion and make a recommendation to the ALC. Should a municipality reject an application, it is not forwarded to the ALC. All other applications regardless of the local recommendation are reviewed by the commission and municipal recommendations considered. • Federal legislation regarding growing cannabis and producing derivatives is expected in November 2019. • Difference between a Health Canada "readiness completion" which is an agreement in principle with a proposed cannabis operation vs. an issued license which is only granted after production has begun and product can be tested. • Clarification regarding validity of soil samples and agricultural capability surveys submitted by applicants. • Discussion regarding creative ways to use farm land and community involvement to promote sustainable agriculture. • Upcoming ALC workshop on Vancouver Island.
5. PUBLIC QUESTION AND COMMENT PERIOD
There were no questions or comments from members of the public.
6. NEW BUSINESS
There were no New Business items presented.
7. ADJOURNMENT MOVED by Councillor Jeff Bateman: THAT the February 25, 2019 Committee of the Whole meeting be adjourned at 6:56 p.m. CARRIED. In Favour: Mayor Maja Tait, Councillor Jeff Bateman, Councillor Al Beddows, Councillor Megan McMath, Councillor Brenda Parkinson, and Councillor Tony St- Pierre Absent: Councillor Ebony Logins
Certified Correct:
Maja Tait Patti Rear
Mayor Acting Corporate Officer
Page 2 of 3 Page 38 of 155 Minutes for the Committee of the Whole Meeting of the District of Sooke - February 25, 2019
Page 3 of 3 Page 39 of 155 Page 40 of 155 MINUTES District of Sooke Special Council Meeting - Budget Deliberations Meeting
February 27, 2019 2:00 PM Council Chamber 2225 Otter Point Road
Sooke, BC
COUNCIL PRESENT: STAFF PRESENT: Mayor Maja Tait (3:00 pm) Don Schaffer, Interim Chief Administrative Officer Councillor Ebony Logins (5:05 pm) Raechel Gray, Acting Director of Finance Councillor Brenda Parkinson (4:20 pm) Rob Howat, Director of Development Services Councillor Tony St-Pierre Ivy Campbell (2:25pm) Councillor Megan McMath Jessica Boquist, Acting Head of Parks & Environment Councillor Jeff Bateman Paul Butterfield, Engineering Technologist Councillor Al Beddows Stacey Dalep, Finance Assistant Jennifer Royer-Collard, Corporate Services Assistant
1. CALL TO ORDER Acting Mayor Bateman called the meeting to order at 2:00 p.m.
2. NEW BUSINESS/SUPPLEMENTARY INFORMATION There were no News Business/ Supplemental items added.
3. APPROVAL OF THE AGENDA 2019-100 MOVED by Councillor Megan McMath, seconded by Councillor Tony St-Pierre: THAT the agenda for the February 27, 2019 Special Meeting of Council, be adopted as circulated. CARRIED UNANIMOUSLY In Favour: Councillor Tony St-Pierre, Councillor Megan McMath, Councillor Jeff Bateman, and Councillor Al Beddows Absent: Mayor Maja Tait, Councillor Ebony Logins, and Councillor Brenda Parkinson
4. PUBLIC QUESTION AND COMMENT PERIOD Public questions and comments to follow each section of budget presentation.
5. PRESENTATIONS & REPORTS 2019-2023 Five Year Financial Plan
Each department presented their budget requests to Council, then council discussion and public questions to follow each presentation.
Page 1 of 6 Page 41 of 155 Minutes for the Special Council Meeting - Budget Deliberations Meeting of the District of Sooke - February 27, 2019
The Interim Chief Administrative Officer advised Council that staff have diligently reviewed the budget, paring down items on wish lists and establishing only the essential items are brought forward to maximize District needs while minimizing the tax impact as much as possible.
Budget Overview
The Acting Director of Finance provided an overview of the proposed 2019 budget with a review of the expenditures, revenues, funding sources, main budget changes, cost drivers and associated risks.
The following was highlighted: • The 2019 total expenditures total is $22,313,061, broken down through debt servicing, capital expenditures, transfer to reserves and additional municipal purposes. • Breakdown of expenditures that will be funded by property taxes. • Funding sources will be from property taxes, sewer taxes & fees, fees & charges, grants, borrowing, and transfer from reserves. • Budget changes are most significantly impacted by 6 new staff positions, 5 major reviews and planning projects, the new Provincial Employer Health Tax and an increase to the Roads Maintenance Contract. o The Employer Health Tax alone is equal to a 1.6% property tax increase for 2019. • A combination of significant population growth and historically low taxes has left the municipality playing catch up to ensure they are meeting the service levels and needs in the community. • In the past reserves have been used to keep the tax rate low, but this is not sustainable for the future and something to review for future budget processes. • With this proposed budget the property tax increase is set at 7.3% which is equal to an average of approximately $87 per property.
************************************************** Ivy Campbell arrived at 2:25 p.m. **************************************************
Council Discussion: • Opportunities for a future grant writer position; to be proactive and enhance grant applications. • Review of the various permits & fees, amalgamation of bylaws with fees into one District fees & charges bylaw. • Desire to proactively plan for debt servicing in future years to eliminate additional costs incurred with large purchases. • Fulsome review and report back on current reserves and opportunities to improve. • Ensure public communication is planned for current budget and associated impacts; so the public is provided accurate information. • Request for budget presentation to occur in late 2018 for next year's budget.
Page 2 of 6 Page 42 of 155 Minutes for the Special Council Meeting - Budget Deliberations Meeting of the District of Sooke - February 27, 2019 ************************************************** Mayor Tait arrived at 3:00 p.m. **************************************************
Public Comments: 1. Joanne Johansen, Sooke resident, stated that there should be communication to public that this council has inherited a majority of the current issues and that they are planning changes for the future.
5.1. GIS and IT
The Acting Director of Finance provided an overview of the Geographic Information Systems and Information Technology departments, highlighting the following: • Identified a new membership with National Asset Management to complete financial analysis and planning associated with our assets. • Computer equipment requirements for new staff and asset renewal. • System, product and network upgrades. • Software licencing expenses.
5.2. Planning
The Head of Planning provided an overview of the proposed budget for the Planning department, highlighting the following: • The department is revenue generating, and with an increase to fees such as pre-application meetings, there are future opportunities to increase revenue. • Request to have a future plan reserve fund created to prepare for reviews and planning associated with master plans. • Possible grant opportunity for summer student to assist in reviewing the zoning bylaw, master planning projects and research.
Council Discussion: • Desire to review and implement application fees associated with pre- application meetings.
5.3. Development Services
The Director of Development Services provided an overview of the sections encompassed within the department providing information for each, as highlighted below:
Engineering & Subdivision • Road Improvement program will continue as previously approved. • A new Municipal Engineer position has been identified as an immediate need and is included in the budget.
Page 3 of 6 Page 43 of 155 Minutes for the Special Council Meeting - Budget Deliberations Meeting of the District of Sooke - February 27, 2019 Council Discussion: • There was a discrepancy in the 2019 Capital Plan for Engineering-Five Year Road Program, change from $800,000 to $700,000 (clerical error). • Desire to see an advanced infrastructure plan for the future of our roads and sidewalks. • Decrease the dependence on reserves and more concentration on saving for projects. • Confirmation that the line painting is progressing and that we are partnering with neighboring municipalities on specialty line painting projects to decrease cost. • Improved sidewalks and cross walks for the community.
************************************************** Jessica Boquist & Paul Butterfield arrived at the meeting at 4:00 p.m.
Ivy Campbell left the meeting at 4:15 p.m. **************************************************
5.4. Sewer
• The new centrifuge replacement is underway. • Storm & ground water infiltration investigation has been completed and repairs have begun. Once fully rehabilitated flow monitoring at the plant can be completed and an accurate measurement of capacity can be assessed.
************************************************** Councillor Parkinson arrive to the meeting at 4:20 p.m. **************************************************
Council Discussion: • Once replaced the old centrifuge it will be taken apart and refurbished, to become a backup for the future.
************************************************** The meeting was recessed at 4:30 p.m.
The meeting was reconvened at 4:35 p.m. **************************************************
5.5. Parks & Environmental Services
The Acting Head of Parks and the Engineer Technologist provided an overview of the proposed budget for the Parks and Environmental Services department, highlighting the following: • Kaltasin-BIllings Park Water Access project, which will provide access to the water for the community. The request is for $35,000 which will upgrade the access point, provide District signage and upgrade parking in the area to alleviate pressure of traffic in the residential area.
Page 4 of 6 Page 44 of 155 Minutes for the Special Council Meeting - Budget Deliberations Meeting of the District of Sooke - February 27, 2019 • DeMamiel Creek/Little River Connector project will be completed in two phases which will see a multi-use trail and creek crossing for approximately $30,000. There will be grants to support this project. • John Phillips Memorial Park and Whiffin Spit parking lot will both see new washroom and multi function fountains installed in 2019 for a total cost of $105,000. • The Cains Park staircase, which is a carry over from 2018, is expected to cost $55,000. • A new Whiffin Spit memorial wall will be funded by the Sooke Program of the Arts reserve fund but will be executed by the parks department. This stand alone structure has the capacity for up to 250 brass plaques and is an alternative to the bench donation program. • The Bluffs Park staircase project, which was built in the 1990's is deteriorating and requires a full replacement, with a $150,000 project estimate.
************************************************** Councillor Logins arrived to the meeting at 5:20 p.m. **************************************************
Council Discussion: • Concerns with the cost of the water fountains and potential vandalism. • Cost recovery options for projects in public spaces, possibly expand memorial dedication options to staircases and or plaques in other parks. • Desire to investigate into a part time carpenter on-call for the future. • Inclusion of local first nations names on park signage.
5.6. EV Chargers
The Engineering Technologist provided an overview of the continuation of Electric Vehicle charging stations in the community. There are currently 2 areas that were designed but not completed and way-finding signs need to be installed.
Council Discussion: • The grant should top up the budget not increase the projects scope. • Desire to receive usage reports once available. • Confirmation that there is no fee for usage of District owned charging stations, as this time.
Closing Remarks
The Acting Director of Finance requested Council provide any additional questions, comments or concerns regarding the department budget presentations provided at this meeting, suggesting that any requests to make changes should be noted for the record.
There were no changes requested for the budget at this time.
Page 5 of 6 Page 45 of 155 Minutes for the Special Council Meeting - Budget Deliberations Meeting of the District of Sooke - February 27, 2019
6. ADJOURNMENT
2019-101 MOVED by Councillor Tony St-Pierre, seconded by Councillor Megan McMath: THAT the February 27, 2019 Special meeting of Council be adjourned at 6:45 p.m. CARRIED UNANIMOUSLY In Favour: Mayor Maja Tait, Councillor Ebony Logins, Councillor Brenda Parkinson, Councillor Tony St-Pierre, Councillor Megan McMath, Councillor Jeff Bateman, and Councillor Al Beddows
Certified Correct:
Maja Tait Carolyn Mushata
Mayor Corporate Officer
Page 6 of 6 Page 46 of 155 MINUTES District of Sooke Special Council Meeting - Budget Deliberations March 4, 2019 6:00 PM Council Chamber 2225 Otter Point Road Sooke, BC
COUNCIL PRESENT: STAFF PRESENT: Mayor Maja Tait Don Schaffer, Interim Chief Administrative Officer Councillor Ebony Logins (6:52 pm) Carolyn Mushata, Corporate Officer Councillor Brenda Parkinson (6:28 pm) Rob Howat, Director of Development Services Councillor Tony St-Pierre Kenn Mount, Fire Chief & Director of Community Safety Councillor Megan McMath Stacey Dalep, Finance Assistant Councillor Jeff Bateman Jennifer Royer-Collard, Corporate Services Assistant ABSENT:
Councillor Al Beddows
1. CALL TO ORDER Mayor Tait called the meeting to order at 6:00 p.m.
2. NEW BUSINESS/SUPPLEMENTARY INFORMATION New Business and Supplementary Information will be received with the Approval of the Agenda.
3. APPROVAL OF THE AGENDA 2019-102 MOVED by Councillor Megan McMath, seconded by Councillor Tony St-Pierre: THAT the agenda for the March 4, 2019 Special Meeting of Council, be adopted as amended: • Addition of New Business to become Item No. 6.1 First Nation – Municipal Collaboration Program, to be discussed following the last department presentation. • Renumber Item No. 6 Motion to Move In Camera, to Item No. 7. • Addition of Supplemental Information for Item No. 5.1. 2019 - 2023 Five Year Financial Plan. CARRIED UNANIMOUSLY In Favour: Mayor Maja Tait, Councillor Tony St-Pierre, Councillor Megan McMath, and Councillor Jeff Bateman Absent: Councillor Ebony Logins, Councillor Brenda Parkinson, and Councillor Al Beddows
Page 1 of 8 Page 47 of 155 Minutes for the Special Council Meeting - Budget Deliberations Meeting of the District of Sooke - March 4, 2019
4. PUBLIC QUESTION AND COMMENT PERIOD Public questions and comments to follow each section of budget presentation.
5. PRESENTATIONS & REPORTS 2019-2023 Five Year Financial Plan
Each department presented their budget requests to Council, then council discussion and public questions to follow each presentation.
Community Safety
The Fire Chief provided an overview of the Community Safety department.
5.1. Emergency Program
The Assistant Fire Chief provided an overview of the proposed budget for the Sooke Emergency Program, highlighting the following: • Successes in grant applications over the past year. • There will be an increase due to the new Capital Regional District Public Alert Notification System (CRD PANS), which the District is included to access information in major emergency situations. • Retirement of the Emergency Support Services (ESS) Director. • The ESS coordinator role has transferred to the Assistant Fire Chief.
Council Discussion: • Updates requested on grants applied for and received. • Media release requested once the CRD PANS ENS system is active.
5.2. Bylaw
The Fire Chief provided an overview of the proposed budget for the Bylaw department, highlighting the following: • An additional bylaw enforcement officer was hired part way through 2018, salaries and professional development have been adjusted to include the new hire. • There is a need for an additional vehicle for this department and an opportunity to re-purpose municipally owned vehicles from the Fire Department.
Council Discussion: • Clarification that a portion of the Fire Chief's salary is accounted for in bylaw salaries, as he is the supervisor of this section.
Page 2 of 8 Page 48 of 155 Minutes for the Special Council Meeting - Budget Deliberations Meeting of the District of Sooke - March 4, 2019 5.3. Building
The Fire Chief provided an overview of the propose budget for the Building section, highlighting the following: • Salaries include 2 additional positions; Chief Building Official and a File/Plan Checker position. • There is a need for an additional vehicle for the building department, an option could be to re-purpose an already municipally owned vehicle from the Fire Department. • The professional development budget will need to be re-examined for 2021, once the new positions are filled.
Council Discussion: • Request that once the building process changes are implemented the District host an education session for local builders.
5.4. Fire
The Fire Chief provided an overview of the proposed budget for the Fire department, highlighting the following: • A future large capital apparatus replacement plan has been implemented, with 2019 being the most substantial year of the next 5 years. • Reallocation of funds for the purchase of Battalion 1. • The need to replace or re-purpose Squad 2 (van). • Pre-approved replacement of Engine 3 will see the District borrow $400,000 for the chassis in 2019 and $400,00 in 2020. • The funds in the Hose Tower Improvement fund will be reallocated to enhance training needs and firefighter development, by creating a safer compound, enhanced garage repair area and gym improvements. • Upgrades to security will include video surveillance at Station 1 and key fob replacement. • New firefighter position created as Assistant Fire Chief position has been removed from the union. • Request for an additional firefighter could be cost neutral, as there would be less paid out vacation and overtime.
********************************************************************** Councillor Parkinson arrived at 6:28 p.m. **********************************************************************
• Request to change to a Paid On-Call compensation model which would allow for advanced service and volunteer retention. • Critical equipment replacement will include; new fire hoses, replacement of 2 Automatic External Defibrillators, refurbishment of turtle cribbing, new hydrant relay valve, portal scene lights and additional small tools.
Page 3 of 8 Page 49 of 155 Minutes for the Special Council Meeting - Budget Deliberations Meeting of the District of Sooke - March 4, 2019 Council Discussion: • Request for report back to Council on wild fire cost recovery, equipment and wages per hour along with revenue allocation. • Inquiry into the proposed retention of volunteers with the Paid On-Call system. Once prepared to execute report to Council on status from neighboring municipalities already operating with this system. Include the volunteer retention percentage (increase/decrease), measurements used and establish evaluation process.
********************************************************************** Councillor Logins arrived at 6:53 p.m. **********************************************************************
• Desire to receive more information around the BC Ambulance critical response model. • Preference to have the Self-Contained Breathing Apparatus (SCBA) funds be added in every year instead of one large amount every few years. o The Fire Chief assured Council that other areas of the budget would be decreased on years when the SCBA equipment required replacement. • Concerns that there is not enough money being set aside in reserves for large capital expenditures and would like to see this change for future budget years.
********************************************************************** Chief Mount and Assistant Chief Barney left the meeting at 7:15 p.m. **********************************************************************
5.5. Policing
Council Discussion: • Concern with the pay model change with the upcoming census and whether the District is prepared for the increased costs. o The Acting Director of Finance informed Council that the District has been allocating funding into a future policing reserve at $85,000 year and could be increase. • Possibility of a protective services committee to evaluate the changes and needs of the community.
5.6. Council
The Interim Chief Administrative Officer provided an overview of Council's section of the budget, highlighting the following: • Council has currently exceeded their Travel budget for the year, thus it has been adjusted for 2019 to $40,000 and will be reduced to $30,000 for future years.
Page 4 of 8 Page 50 of 155 Minutes for the Special Council Meeting - Budget Deliberations Meeting of the District of Sooke - March 4, 2019 • Contingency has been decreased from last year as it was well under the budgeted amount previously allocated. The contingency can be used to fund emerging issues as they are presented and not in contradiction with the Community Charter. • The community grants section has been adjusted to reflect the current amount designated by Council.
Council Discussion: • Concerns that community grants are confusing and needs to be reviewed with the budget for future years. • Any additional funding requests from community members or groups in 2019 should come from Council contingency. • It was requested that the Communities in Bloom line item be increased for this year as this is the District's 20th anniversary of incorporation.
2019-103 MOVED by Councillor Brenda Parkinson, seconded by Councillor Jeff Bateman: THAT Council authorize a change to the Communities in Bloom line item to $3,000; and
THAT the additional funds be deducted from Council Contingency. CARRIED UNANIMOUSLY In Favour: Mayor Maja Tait, Councillor Ebony Logins, Councillor Brenda Parkinson, Councillor Tony St-Pierre, Councillor Megan McMath, and Councillor Jeff Bateman Absent: Councillor Al Beddows
5.7. CAO Office
The Interim Chief Administrative Officer provided an overview of the CAO Office budget, highlighting the following: • Salary variance in 2018 is due in part to compensation for acting roles while without a permanent CAO. • All legal funding for the District comes through the CAO's Office. • The Official Community Plan (OCP), strategic plan and organizational review will be funded from this section of the budget.
5.8. Corporate Services
The Interim Chief Administrative Officer provided an overview of the Corporate Services budget, highlighting the following: • The salaries have increased due to the new records management/ committee clerk. • Elections funds ensure there is money should a bi-election, referendum or alternative approval process be required outside of an election year. • All advertising that is legislative, mandated or required by council resolution is assumed by Corporate Services.
Page 5 of 8 Page 51 of 155 Minutes for the Special Council Meeting - Budget Deliberations Meeting of the District of Sooke - March 4, 2019 • This department maintains the budget for all records management, offsite storage, general office supplies and postage.
5.9. Human Resources & Property Maintenance
The Interim Chief Administrative Officer provided an overview Human Resources (HR) and Property Maintenance budget, highlighting the following: • Decrease in salaries from previous year as reception has moved under Finance. • Implementation of a new Occupational Health and Safety wellness program for employees. • The property maintenance costs are significantly as the municipal building is old and requires frequent repairs, as well as new office spaces accommodate for additional staff.
Council Discussion: • Desire to secure an on-call carpenter for small requests. • Request to proceed with options for a qualified supplier list.
5.10. Finance
The Acting Director of Finance provided an overview of the Finance department budget, highlighting the following: • Salary adjustment as the Deputy Director of Finance and Financial clerk positions were pro-rated for 2019. • The professional development budget has been adjusted to accommodate these new roles. • There is an opportunity to provide upgrades to the floor in Council Chambers with the grant received through the Rick Hansen fountain, which will install a hearing loop for those with hearing impairment.
5.11. General Information
There has been an adjustment in all salaries to accommodate for the Canadian Union of Public Employees (CUPE) contract renewal and has been factored into the budget for the next 5 years.
5.12. Reserves
Council Discussion: • Desire to have the reserve funds reviewed and provide a report back on areas for improvement. • Include a review of options to increase the sewer expansion reserves in the future.
Page 6 of 8 Page 52 of 155 Minutes for the Special Council Meeting - Budget Deliberations Meeting of the District of Sooke - March 4, 2019 5.13. Next Steps for the Budget
• March 11, 2019 - Regular Council Meeting (Five Year Financial Plan for 1st & 2nd reading of the Bylaw) • March 20, 2019 - Open House for the 2019 Budget (In Council Chambers from 3:00 - 7:00 p.m.) • March 25, 2019 - Regular Council Meeting (Five Year Financial Plan for 3rd reading of the Bylaw and formal public input) • April 8, 2019 - Regular Council Meeting (Consideration of Adoption for the Five Year Financial Plan Bylaw).
Mayor Tait advised that the Special Council meeting scheduled March 5, 2019 was no longer required and will be cancelled.
NOTE: These dates are subject to change and the most up-to-date information will be posted on the District's website.
6. REPORTS REQUIRING ACTION 6.1. First Nations Collaboration
The Mayor provided an overview of the request received from the T'Sou-ke Nation to collaborate with them in the Community Economic Development Initiative (CEDI).
2019-104 MOVED by Councillor Brenda Parkinson, seconded by Councillor Tony St- Pierre: THAT Council direct staff to work with the T'Souke First Nations to submit a joint application to participate in the CEDI Program. CARRIED UNANIMOUSLY
In Favour: Mayor Maja Tait, Councillor Ebony Logins, Councillor Brenda Parkinson, Councillor Tony St-Pierre, Councillor Megan McMath, and Councillor Jeff Bateman Absent: Councillor Al Beddows
7. MOTION TO CLOSE THE MEETING TO THE PUBLIC 2019-105 MOVED by Councillor Ebony Logins, seconded by Councillor Tony St-Pierre: THAT this meeting be closed to the public under section 90(1)(g) of the Community Charter as it pertains to litigation or potential litigation. CARRIED UNANIMOUSLY
In Favour: Mayor Maja Tait, Councillor Ebony Logins, Councillor Brenda Parkinson, Councillor Tony St-Pierre, Councillor Megan McMath, and Councillor Jeff Bateman Absent: Councillor Al Beddows
Page 7 of 8 Page 53 of 155 Minutes for the Special Council Meeting - Budget Deliberations Meeting of the District of Sooke - March 4, 2019
8. ADJOURNMENT 2019-106 MOVED by Councillor Tony St-Pierre, seconded by Councillor Brenda Parkinson: THAT the March 4, 2019 Special meeting of Council be adjourned at 9:04 p.m. CARRIED UNANIMOUSLY In Favour: Mayor Maja Tait, Councillor Ebony Logins, Councillor Brenda Parkinson, Councillor Tony St-Pierre, Councillor Megan McMath, and Councillor Jeff Bateman Absent: Councillor Al Beddows
Certified Correct:
Maja Tait Carolyn Mushata
Mayor Corporate Officer
Page 8 of 8 Page 54 of 155 Scot Taylor Westcoast adventure college 5449 Sooke rd 250‐858‐3789 [email protected]
WESTCOAST ADVENTURE COLLEGE LTD. ‐ PROPOSAL
We are requesting our location at 5449 Sooke rd to be added the existing rezoning bylaw & be considered to be added to the list of the three other companies in Sooke looking to rezone their properties to allow cannabis retail.
Our college, the Westcoast Adventure College (WAC), has been approached by a major player (LP) in the Cannabis sector to create educational programs for the Cannabis industry. By collaborating with their scientists & industry professionals we would create curriculum & educational models for schools, government & the cannabis industry.
We believe the city of Sooke would be open to exploring this model which differs from the traditional retail model. The impact of having an educational component as part of a city’s economics has been proven in Sooke by our college as we have students from across Canada and around the world attending our courses. We believe Cannabis education could have the same economic impact on the region as people will need to be educated in the diverse strains and qualities of Cannabis products. All levels of government, and the industry itself, requires education to promote public safety and future growth. Our 18 years of operating an accredited college has given us a great reputation in the educational community.
Our faculty has the educational credentials and the experience to development curriculum. We have worked closely with First Nations and various levels of government to customize courses. We believe with our educational experience and our partners knowledge of the Cannabis industry we are positioned to be a leader in providing Cannabis education.
OUR ACCREDITED COLLEGE LEVEL II PROVINCIAL CERTIFICATE PROGRAM
Westcoast Adventure College (WAC) educates & certifies post‐secondary students interested in careers in Adventure Tourism. Many of our Grads now have leading jobs in the industry and own some of the top adventure tourism companies in BC. Our students gain the knowledge, skills, confidence and experience to succeed in the Adventure Tourism industry in both Land and Marine based operations. Students get to meet the leaders of the tourism industry through visits to companies, working on projects, work experience and as volunteers at the Tourism Industry Conference.
Page 55 of 155
Each year Adventure Tourism operators and businesses from around BC, across Canada and from other countries, contact the college to recruit their staff. In the last year our grads have found employment in the Arctic, the Antarctic, South America, Australia, Europe, as well as Canada and BC. Since 2002 we have been an accredited college through the provincial government agency PTIB operating in the adventure tourism sector. In 2017 our college was asked to assist the provincial government with the process of legislating all BC accredited institutions for 2018.
Our accreditation allows us to accept many forms of funding including student aid. WAC is the only accredited college in Canada offering high school credits in the adventure tourism sector operating our Tourism and Leadership Exploration (TALE) program in partnership with School District 61 & 62 Vancouver Island. Our college has also worked with the federal government to recreate an existing SVOP (small vessel operating permit) transport Canada course using industry professionals. We are the only college in Canada operating a four‐day practical SVOP course.
With our experience working with the provincial & federal government we believe the now legal Cannabis sector requires education throughout the industry to create security & public safety. Our accreditation and 18 years of experience allows us to branch out into other sectors of education, working with the professionals in the industry to create curriculum, teach and certify industry standards.
OUR RESTAURANT
With our certified red seal chef (7 years) and stunning waterfront patio we believe that we have great potential for the future in the cannabis industry. As the edible market develops and regulates we hope to be leaders in research & product development. Our facility could either serve as a processing plant for the production of products or, once health Canada approves, could be the first restaurant in BC to serve a real ‘baked’ apple pie.
Culinary education for the public and industry will be needed throughout the country. We believe our track record of building educational models working with the government and your industry knowledge will give us credibility.
The Cannabis industry must work with the government to develop programs needed for public safety and industry education. In addition, we have an area in our building for micro cultivation if at some point health Canada permits us to grow our own plants for production in a restaurant.
TOURISM
Our company, Rush Adventures, has been a leader as an employer, educator and operator in the tourism industry for over 20 years.
BC has the finest quality Cannabis in the world which I believe will spawn a new area of tourism in the near future. Cannabis tourism may well become one of the fastest growing sectors of tourism here in BC in the coming years.
With our location on the galloping goose we have the potential to customize outdoor experiences that could make us a destination for Cannabis adventurers.
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OUR PROPERTY
Only 45 mins from Victoria, 15 mins from Langford and are located on highway 14, the gateway to the west coast of Vancouver Island where everyone on Southern Vancouver Island go to play. We believe our property is an ideal location for a cannabis retail store, micro cultivation, tourism, education, processing & development.
OUR ASK We are looking to partner with one of the leaders in the cannabis industry. Our plan for the future of utilizing our location and zoning to create opportunities in the cannabis industry.
SHORT BIOS OF THE DIRECTORS / OWNERS OF THE WESTCOAST ADVENTURE COLLEGE LTD.
Scot Taylor
Owner / Director / instructor Scot’s interest in adventure tourism began as a student in the Eco Adventure Tourism course at Camosun College in 1997‐98.
After graduating he realized that he not only wanted to become an operator in adventure tourism, but that he wanted to become an educator in an independent college as well. Together with Phil foster created & accredited the Westcoast Adventure College in 2003.
With more than 20 years experience within the adventure tourism industry, Scot is the proud owner and operator of Rush Adventures Inc; a Sooke‐based Adventure Tourism Company, located on the West Coast of Vancouver Island. Rush Adventures was a dream that came to life when he bought the very place he began his guiding career, To’ki (The Ocean Kayak Institute), in 1999.
Scot is a certified Guide / Examiner / Trainer with paddle Canada, the Sea Kayak Guides Alliance of B.C. and certified through the British Canoe Union. In 2006 Scot & his wife Leah purchased the commercial waterfront property with a 100 seat restaurant now owned & operated called Stickleback Westcoast Eatery.
Westcoast Adventure College, Rush Adventures & stickleback Westcoast Eatery are all located on the same property at 5449 Sooke rd in Sooke, BC.Scot has been a strong supporter over the last 18 years for the local Community raising money for local non profit groups and the Business Association as a member of the Sooke EDG (economic development group).
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Partner Phil Foster Owner / Director / instructor
Phil has a Masters in education and is the Education Director / Instructor at the Westcoast Adventure College since 2002. Before opening the college, he helped develop the BC Adventure Tourism program which he also taught at Camosun College. He worked with First Nations, Parks Canada and Malaspina University College to develop the Guardian Training Program, and it was these programs and his other adventure tourism work which led to the development of the Westcoast Adventure College. During his career in Adventure Tourism he enjoyed working in Europe and Canada in a variety of positions such as Director of Outdoor Adventure Centers, teaching at Universities as well as running adventure tourism businesses and consulting. Phil has been involved in many facets of adventure tourism industry, from skiing, sailing, kayaking, scuba diving and mountaineering, to training mountain and sea rescue groups. In addition to his teaching role, Phil is a member of the Provincial Adventure Tourism Articulation Committee, serves as a speaker and presenter at conferences, seminars and workshops, is an Instructor Trainer, has authored adventure tourism related books, serves as a hospitality industry National Standards Evaluator, and provides adventure tourism consulting services. His consulting work and private clients and business interests in adventure tourism take him to such amazing places as the Outer Hebrides and Highlands of Scotland, Italy, US, Croatia, Peru, and the Galapagos Islands.
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Revenue Anticipation Borrowing Bylaw - 2019
RECOMMENDATION:
THAT Council grant First, Second and Third reading to the bylaw cited as Revenue Anticipation Borrowing Bylaw No. 732, 2019.
Previous Council Action: As part of the banking agreement with the District's financial institution, Canadian Imperial Bank of Commerce (CIBC), the District of Sooke is required to adopt a borrowing bylaw each year. This bylaw is intended to provide the ability to borrow funds from CIBC to meet current expenditures.
In previous years the District has not needed to use this line of credit and there it is not the intention of using them this year either. It is strictly a precautionary measure and required to ensure the District is prepared should we require access to additional money. The Community Charter (Section 177) allows for the District to borrow up to 75% of all property taxes imposed for all purposes in the preceding year. The actual amount used in this bylaw is calculated as 75% of all municipal taxes imposed for all purposes in the preceding year (2018). The 2018 (unaudited) amount of revenue from municipal taxes was $7,601,900 (75% = $5,701,425).
Budget/Financial Impacts: There are no financial implications as this bylaw only acts as a line of credit. The revenue from property taxes must be used as necessary to repay money, if borrowed, as per section 177 of the Community Charter.
Strategic Relevance: Fiscal Sustainability Excellence in Management and Governance
Attached Documents: Bylaw 732-Revenue-Anticipation-Borrowing, 2019
Financial Services File No. 1690-20 Regular Council - March 11, 2019 - RPT -2019-0025 Page 59 of 155
DISTRICT OF SOOKE REVENUE ANTICIPATION BORROWING BYLAW NO. 732
A bylaw to provide for the borrowing of money in anticipation of revenue.
Under section 177 of the Community Charter, the Council may, by bylaw, provide for the borrowing of money that may be necessary to meet current lawful expenditures.
The Council of the District of Sooke, in open meeting assembled, enacts as follows:
1. This bylaw is cited as Revenue Anticipation Borrowing Bylaw No. 732, 2019.
2. The Council is empowered and authorized to borrow upon the credit of the municipality from a financial institution an amount or amounts not exceeding the sum of $5,701,425 and to pay interest thereon at a rate not to exceed prime plus two percent (2%).
3. The form of obligation to be given as acknowledgement of the liability must be an overdraft or promissory notes bearing the corporate seal and signed by the authorized Signing Officer(s), together with the Mayor or Acting Mayor.
4. Revenue Anticipation Borrowing Bylaw No. 693, 2018, is hereby repealed.
Page 60 of 155 District of Sooke Revenue Anticipation Borrowing Bylaw No. 732, 2019 Page 2 of 2
Read a FIRST, SECOND and THIRD time the day of 2019.
ADOPTED on the day of 2019.
Certified correct:
___ __ Maja Tait Carolyn Mushata Mayor Corporate Officer
Page 61 of 155 Page 62 of 155
2019-2023 Five Year Financial Plan Bylaw
RECOMMENDATION:
THAT Council give First and Second reading to the bylaw cited as the Five Year Financial Plan Bylaw No. 731, 2019
Previous Council Action: At the Special Council meetings held on February 27 and March 4, Council received presentations from all departments on their proposed budget requests, public input opportunities were provided after each section of presentations and the Acting Director of Finance provided answers to inquiries.
Report: The Financial Plan Bylaw is prepared and adopted annually as set out in the Community Charter, this bylaw authorizes expenditures in the 2019 budget and sets expectations for capital expenditures for an additional four years.
Budget Highlights: The proposed budget, if endorsed, will result in a 7.17% increase. Contributors to the proposed increase are a number of major planning projects being undertaken in 2019 (i.e. OCP/Strategic Plan), the addition of 6 new staff to help serve residents in a more efficient and timely manner, historically low property tax increases and changes to the BC Employer Health Tax.
To help reduce potential property tax increases in future years, staff will be undertaking a review of the District fees and charges in 2019 and will bring recommendations forward to Council for their consideration.
Proposed Timeline for Budget Process: 1. Monday, March 11, 2019 - consideration of 1st & 2nd reading of Five Year Financial Plan Bylaw No. 731 2. Wednesday, March 20, 2019 - Open House (Informal public input session from 3:00 - 7:00 pm in Council Chambers) 3. Monday, March 25, 2019 - Public Input (formal) and consideration of 3rd reading of Five Year Financial Plan Bylaw No. 731 4. Monday, April 8, 2019 - possible adoption of Five Year Financial Plan Bylaw No. 731
Legal Impacts:
Financial Services File No. 3900-20 Regular Council - March 11, 2019 - RPT -2019-0026 Page 63 of 155 The Financial Plan must be adopted every year by May 15th, prior to the adoption of the property tax bylaw, which is laid out in section 165 of the Community Charter.
Strategic Relevance: Fiscal Sustainability Excellence in Management and Governance Community Planning
Attached Documents: Bylaw No. 731 Five Year Financial Plan 2019-2023
Financial Services File No. 3900-20 Regular Council - March 11, 2019 - RPT -2019-0026 Page 64 of 155 DISTRICT OF SOOKE Five Year Financial Plan Bylaw BYLAW NO. 731
A bylaw to adopt the financial plan to cover the fiscal period from January 1, 2019 to December 31, 2023.
The Council of the District of Sooke, in open meeting assembled, enacts as follows: 1. This bylaw is cited as Five Year Financial Plan Bylaw No. 731, 2019.
2. The financial plan attached as Schedule A to this bylaw is adopted as the financial plan for the District of Sooke for the period commencing January 1, 2019 and ending December 31, 2023.
3. The Council of the District of Sooke may authorize the transfer of funds from one category to another category of the financial plan.
4. All cheques drawn on the bank must be signed by a designated official of the administration and countersigned by either the Mayor or one authorized Councillor.
5. All payments already made from municipal revenues for the current year are ratified and confirmed.
6. The financial plan attached as Schedule B to this bylaw shows the proportion of total revenue that comes from different funding sources, the distribution of property taxes among the property classes and the use of permissive tax exemptions.
7. This Bylaw has force and effect from January 1, 2019 until amended, repealed or, replaced.
READ a FIRST and SECOND time the day of , 2019.
READ a THIRD time the day of , 2019.
ADOPTED the day of , 2019.
Certified Correct:
Maja Tait Carolyn Mushata Mayor Corporate Officer
Page 65 of 155 District of Sooke Five Year Financial Plan Bylaw No. 731, 2019
SCHEDULE A
Funding Sources 2019 2020 2021 2022 2023
Property Taxes 8,373,075 9,160,812 9,814,570 10,556,537 11,121,974 Parcel Taxes 2,098,628 2,258,303 2,811,760 2,869,629 2,928,945 Fees and Charges 1,735,229 1,753,803 1,843,561 1,845,830 1,848,110 Other Sources 7,157,966 6,169,501 11,045,566 4,568,447 4,591,557 Transfer from Own Funds 2,855,668 1,443,629 1,113,386 418,170 538,170
22,220,566 20,786,047 26,628,842 20,258,612 21,028,755
Expenditures
Debt - Principal and Interest 1,069,263 1,148,699 1,236,826 1,094,213 1,094,213 Capital Expenditures 5,309,550 3,482,300 8,731,050 1,346,800 2,089,550 Transfer to Own Funds 1,512,733 1,717,865 1,663,746 2,215,829 2,001,036 Other Municipal Purposes 14,329,020 14,437,183 14,997,221 15,601,770 15,843,956
22,220,566 20,786,047 26,628,842 20,258,612 21,028,755
Page 66 of 155 District of Sooke Five Year Financial Plan Bylaw No. 731, 2019
SCHEDULE B
2019 Financial Plan Statement
The District of Sooke adopted Policy No. 5.5., Revenue, Tax and Budget Policy, 2008 on October 6, 2008. The policy guides the District of Sooke property tax, fees and charges, capital asset management and budget stabilization goals and objectives.
Distribution of Revenues
In accordance with section 165(3.1) of the Community Charter the proportion of total revenue derived from each revenue source is as follows:
Proportion of funding by source
Funding Source 2019 2020 2021 2022 2023 % % % % %
Property Taxes 37.68% 44.07% 36.86% 52.11% 52.89% Parcel Taxes 9.44% 10.86% 10.56% 14.16% 13.93% Fees and Charges 7.81% 8.44% 6.92% 9.11% 8.79% Other Sources 32.21% 29.68% 41.48% 22.55% 21.83% Transfer from Own Funds 12.85% 6.95% 4.18% 2.06% 2.56%
Distribution of Property Tax Revenues
The distribution of property taxes among property classes is as follows:
% Property Property Class Tax Residential (1) 85.70% Utilities (2) 0.07% Light Industry (5) 0.99% Business and Other (6) 12.92% Managed Forest (7) 0.12% Non-profit-Recreation (8) 0.19% Farm (9) 0.01% Total 100.00%
Page 67 of 155 District of Sooke Five Year Financial Plan Bylaw No. 731, 2019
SCHEDULE B (cont’d)
Permissive and Revitalization Tax Exemptions
District of Sooke Bylaw No. 338, Permissive Tax Exemption for Public Parks and Recreation Grounds, Not for Profit Corporations and Public Authorities Bylaw, 2007, as amended, provides a 10 year permissive tax exemption to qualifying non-profit entities.
District of Sooke Bylaw No. 348, Revitalization Tax Exemption Bylaw, 2008, as amended, provides a revitalization tax exemption to encourage the revitalization of the District of Sooke through the development of commercial hotel, motel or lodge facilities. No revitalization tax exemptions have been granted to date.
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2019 PROVINCIAL EDITION FINAL DEADLINE: BRITISH COLUMBIA March 31, 2019 COMMUNITIES IN BLOOM
MUNICIPALITY (PLEASE PRINT) TOTAL POPULATION MAYOR
NAME OF MUNICIPAL CONTACT POSITION / TITLE
ADDRESS CITY POSTAL CODE
( ) PHONE MUNICIPAL CONTACT EMAIL
NAME OF COMMUNITY CONTACT OR LOCAL CIB CHAIR WEBSITE ADDRESS FOR COMMUNITY
( ) PHONE COMMUNITY CONTACT/CHAIR E-MAIL
PARTICIPATION CATEGORIES (please indicate your level of participation) REGISTRATION FEE Based on Population Size:
NOVICE WORKSHOP FRIENDS NON-EVALUATED up to 1000 - $500 10,001 to 20,000 - $925 Introduce CiB to your community with a holds your bloom rating one-year pair of trained BC CiB facilitators. (½ Registration Fee) 1001 to 2000 - $600 20,001 to 50,000 - $1025 PROVINCIAL EDITION EVALUATED 2001 to 5000 - $675 50,001 to 100,000 $1225 Community receives a Bloom Rating Award and 18-page report 5001 to 10,000 - $800 100,000+ - $1525 ONLY CATEGORY ELIGIBLE TO WIN A CRITERIA AWARD (Plus 5% GST) (Plus 5% GST) Getting Started package of information sent upon registration.
EVALUATED PARTICIPANTS should plan to: COMMUNITY RECEIVES: ▪ Create a local ‘in Bloom’ action committee: citizens, business, ▪ Getting Started Package of Information; service clubs and a municipal representative (Councillor, ▪ Evaluation by a pair of trained BC CiB facilitators for 1-2 days; Public Works, Administrator, Parks/Recreation); ▪ Bloom Rating Certificate (1 to 5 blooms); ▪ Prepare for an Evaluation to take place in mid to late July; ▪ 18+ page Evaluation Report with Comments & Suggestions; ▪ Create a Community Profile Book (CPB) outlining the ▪ 5-Bloom Winners receive a special recognition Street Banner; community’s achievements in the specific evaluation criteria; ▪ Profile on www.bccib.ca and Gardens BC tourism website; ▪ Develop a simple budget to cover registration fee and to ▪ Information about National Competition in future years. create community wide CiB awareness projects, i.e.: parades, tidy up days. Consider planning some fundraising events too; BENEFITS to Community: ▪ Host 2- facilitators (judges) typically 3rd week of July. 2-nights maximum in separate rooms (Hotel, B&B or Billeting if certain ▪ Involves People of all ages to be part of the Volunteer Effort conditions can be met); with meals during evaluation day. ▪ CiB Program is a tool to encourage Tidiness & Beautification ▪ Budget for sending a couple of people to the BC CiB Provincial ▪ Promotes Excellence in Horticultural Best Practices Awards and Conference Event in the fall. Recognize your ▪ Provides Focus & Deadline for new & ongoing Projects volunteers by providing an opportunity to network with other ▪ CPB and Evaluation Report showcases Community Assets participants and to learn how to maximize your CiB program. ▪ Report is a Cost-Effective Measurement of Success
Cheque payable to: BC Communities in Bloom Mailing Address: Suite 102, 19289 Langley Bypass, Surrey, BC V3S 6K1 AMOUNT ENCLOSED $ Population Fee + 5% GST = $ GST # 8446 03670 RT0001 PLEASE INVOICE US AT: Above Address CANCELLATION POLICY: Before April 30th a $50.00 fee may be charged, after that, all registration fees are non-refundable. Request more information: Membership Sponsorship Catherine Kennedy (604) 576-6506 [email protected]
Page 69 of 155
Participation Options COST
Fee dependent upon 1. NOVICE PROGRAM – First Year Audit population size - see Face to face introduction to the CiB program with BC CiB Facilitators and local Registration Form Front stakeholders in your community.
Facilitators will present a PowerPoint, show samples of Community Profile Books (Email a request for and view 3 criteria of your choice: i.e. Floral Displays, Landscape and Tidiness additional information) Efforts. A report will be created with some comments for future efforts. No Evaluation Tour or Community Profile Book to organize, but be prepared to host a pair of BC CiB facilitators (meals with accommodation for 2-nights max.) and have 3 - 10 people ready to workshop.
Fee dependent upon 2. PROVINCIAL EDITION EVALUATION - Awarding 1 to 5-Blooms population size – see Develop an ‘In Bloom’ committee to collaborate with residents, service groups, Registration Form Front municipal staff and business owners to:
Organize an Evaluation Tour to view about 80% of your community to a pair of This is the BC CiB judges. (What is Communities in Bloom) ONLY CATEGORY Create a Community Profile Book to summarize your community’s assets, this is eligible to win a also used to supplement information not shown during the evaluation tour. CRITERIA AWARD Plan to host a pair of judges for meals with accommodation for 2-nights max. Participants are awarded a Bloom Rating Certificate and receive a written report at the Provincial Awards & Conference in the fall. Evaluating six criteria, the report creates a benchmark score to celebrate successes and for future improvements.
NON-EVALUATED
½ Fee dependent upon 3. FRIENDS* population size - see For communities that want recognition for ongoing CiB initiatives but want to take Registration Form time off from evaluation. Holds bloom rating one-year. *Bonus: this category is encouraged to provide a Showcase Project
4. SHOWCASE PROJECT* (non-evaluated) Fee: $100 Profile for a specific project or geographical segment within a community. (go to www.bccib.ca to download form) Open to service groups, garden clubs, municipalities, electoral areas etc., submissions also accepted from National and International level CiB participants in British Columbia. Provide 100 words & 3 photos to be showcased in the provincial newsletter.
All Participants will receive recognition on our Website, Map, Press Releases, Fall Awards, GardensBC
5. COMMUNITY MEMBERSHIP As per the 2019 Membership Form www.bccib.ca Fee dependent on population size. (* also includes a Showcase Project entry)
BC Communities in Bloom - Suite 102, 19289 Langley Bypass, Surrey, BC V3S 6K1 | (604) 576-6506 | www.bccib.ca
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EV Charger Grant Application
RECOMMENDATION:
THAT Council authorize staff to submit an application for grant funding application for EV Charger Installation 2019 through the ICIP - Green Infrastructure: Climate Change Mitigation Sub-Stream CleanBC Communities Fund; and
THAT Council supports the project and commits to its share ($75,000) of the project.
Report Summary: The installation of all of the Level 2 EV chargers within the District is in compliance with the desire of the program efforts defined as "Increased access to clean energy transportation", therefore the District should apply for the grant to cover a total of 73.33% of all eligible costs.
Report: The CleanBC Communities Fund supports cost-sharing of infrastructure projects in communities across the province. These projects will focus on the management of renewable energy, access to clean-energy transportation, improved energy efficiency of buildings and the generation of clean energy.
On December 18, 2018, the Canadian and British Columbian governments committed up to $63 million towards an initial intake of the Green Infrastructure - CleanBC Communities Fund (CCF).
The CleanBC Communities Fund is a collaboration between the Ministry of Municipal Affairs and Housing and the Ministry of Environment and Climate Change Strategy. The CleanBC Communities Fund is a foundational component of the B.C. government’s CleanBC plan. CleanBC puts B.C. on the path to a cleaner, better future – with a low- carbon economy that creates opportunities for all while protecting our clean air, land and water.
Budget/Financial Impacts: The 2019 Capital Budget in the Draft 2019-2023 Five Year Financial Plan for the EV chargers is $75,000 which is allocated to be withdrawn from the Gas Tax Reserve Fund. The $75,000 budget will fund the installation of six Level 2 EV chargers. If the grant application is successful it will allow the District to expand the scope of the Level 2 EV charger program to a total program cost of up to $275,000 eligible cost value. The potential number and locations of additional EV Chargers have not been determined.
Development Services File No. 1790-20 Regular Council - March 11, 2019 - RPT -2019-0023 Page 71 of 155 Frequently Asked Questions: Question: Will the project to install six Level 2 EV chargers move forward without the grant? Answer: Yes. The $75,000 2019 Capital Budget in the Draft 2019-2023 Five Year Financial Plan is sufficient to cover the costs of 6 EV chargers.
Strategic Relevance: Fiscal Sustainability, Community Enhancement, Economic Prosperity, Excellence in Management and Governance
Attached Documents: ccf-council-board-bandcouncil-resolution
Development Services File No. 1790-20 Regular Council - March 11, 2019 - RPT -2019-0023 Page 72 of 155 EXAMPLE TEXT FOR LOCAL GOVERNMENT RESOLUTION
[LOCAL GOVERNMENT, or INDIGENOUS ULTIMATE RECIPIENT LETTER HEAD]
CERTIFIED RESOLUTION OF THE (XXcommunityXX) COUNCIL
I, (staff members full name), (staff members title) for the (community’s legal name), hereby certify that the following is a true copy of the Resolution adopted by (XXXXXX) Council at its Meeting held on (Month, Day, Year) regarding the Investing in Canada Infrastructure Program – Green Infrastructure: Climate Change Mitigation Sub-Stream CleanBC Communities Funding Application for (Project Title).
THAT staff submit an application for grant funding application for (Project XXXX) through the ICIP – Green Infrastructure: Climate Change Mitigation Sub-Stream CleanBC Communities Fund; and
THAT Council supports the project and commits to its share ($XXX,XXX) of the project.
Page 73 of 155 Page 74 of 155
Derelict Vessels in the Sooke Basin and Harbour
RECOMMENDATION:
THAT Council receive this report for information.
Report Summary: In 2016, the Capital Regional District (CRD) formed a working group called the Regional Discussions on Anchored and Derelict Boats with their local governments, including the District of Sooke. This group helped identify abandoned vessels in waters around the region, including the Sooke Basin and Harbour. With funding received in 2017 and 2018 from Transport Canada's Abandoned Boats Program (ABP), this group currently remains active in cleaning up abandoned and derelict boats in the CRD region.
Previous Council Action: At the January 28, 2019, Regular Meeting, Council passed the following resolution:THAT Council direct staff to bring forward a report on abandoned boats in the Sooke Basin and Harbour, including options for removal and associated costs.
Report: The Capital Regional District (CRD) has received funding from Transport Canada as part of the Abandoned Boats Program (ABP). This program provides grant and contribution funding to assist in the removal of abandoned and/or wrecked small boats posing an environmental or navigational hazard in Canadian waters.
The Abandoned Boats Program has two components: 1. The Education, Awareness and Research (EA&R) component funds public education projects aimed at raising awareness about boat owner responsibility, including proper end-of-life management practices. It also funds research on environmentally responsible boat design and recycling of end-of-life boats. 2. The Assessment and Removals (A&R) component funds boat removal assessments, and the permanent removal and disposal of abandoned and/or wrecked small boats.
Under the ABP, Transport Canada is contributing up to $5.6 million total over 5 years to eligible applicants. All projects must be completed by March 31, 2022 and the next deadline for A&R applications is March 31, 2019 (third call for proposals) to which the CRD will apply on behalf of its municipalities. Eligible recipients receive up to: • 100% of their total eligible costs for boat removal assessments (EA&R) • 75% of their total eligible costs for the removal and disposal of boats (A&R)
Corporate Services File No. 5280-10/ 0400-90 Regular Council - March 11, 2019 - RPT -2019-0020 Page 75 of 155 In 2017, the CRD received over $50,000 of federal funding from the EA&R component of this program, to help increase public awareness across the region about the environmental and safety risks posed by abandoned boats. Through this funding, seven (7) abandoned and sunken boats in the Sooke Basin and Harbour were identified that could be a part of this project (refer to Attachment 1). These boats are located within Sooke Harbour near the government dock, Cooper's Cove and Anderson Cove. In addition to this grant, the CRD received $10,400 in 2018 for removal costs of 10 vessels that had been identified during the EA&R grant as abandoned in Tsehum Harbour on the Saanich Peninsula.
Since then, the Dead Boats and Disposal Society has entered into an agreement with Transport Canada to conduct both assessment and removal of abandoned boats at the same time. This includes storage and disposal of the materials from the boat to Hartland Landfill. The CRD is currently in the process of entering into an agreement with the Dead Boats and Disposal Society to grant them access to the remaining 25% funding the CRD Board has allocated to the removal of all of the identified abandoned boats during the EA&R component, including those boats in the Sooke Basin and Harbour.
For more information on the CRD's ABP initiatives, attached are the update reports from 2018 which the CRD Board received (refer to Attachment 2).
Last month, another boat sank near the Phillip's dock, just east of the District pier. District staff will work with CRD staff to determine if it might be possible to add this boat to the existing removal contract with the Dead Boat Society/Transport Canada.
In conclusion, the District has established a great partnership with CRD to manage derelict vessels and most of these boats will be dealt with under the ABP funding through the CRD working group. However, other issues regarding abandoned or derelict boats located within the District of Sooke need to be addressed, and consist of the following:
• boats that are derelict, but currently being occupied by people living aboard; • overnight moorage on municipal owned dock/pier by Prestige hotel (signage already exists); • abandoned and adrift boats that are towed into the Harbour; • the float home in the inter-tidal zone at Sooke Estuary (end of Bellavista Road) and the one currently being built at the Marina near Ella Beach.
Currently, Bylaw Enforcement and the RCMP have not been engaged regarding live- aboards, as the issue presented is a social one. Secondly, staff require clear direction to enforce the "no Overnight Moorage" and authorization to ticket or tow these vessels within our existing bylaws, as costs will incur for storage, etc. Thirdly, staff anticipate entering into discussions with the Royal Canadian Marine Search and Rescue (RCMSAR) group, regarding best practices in dealing with adrift boats. Finally, the District may need to revamp bylaws to address float homes.
Corporate Services File No. 5280-10/ 0400-90 Regular Council - March 11, 2019 - RPT -2019-0020 Page 76 of 155 As of March 1, 2019, the Government of Canada in the passing of Bill C-64: theWrecked, Abandoned or Hazardous Vessels Act, are now dealing with vessel abandonment and owner accountability (refer to Attachment 4). This Act prohibits vessel abandonment and brings into Canadian lawthe International Convention on the Removal of Wrecks, 2007. Owner responsibility and liability for vessels, as well as, irresponsible vessel management is addressed in the Act, enabling the Government of Canada to remove problem vessels. Not complying with the Act can result in penalties of up to $50,000 for individuals and $250,000 for companies or corporations. Regulatory offence prosecution could result in a maximum fine of $1M for individuals and $6M for companies or corporations.
Budget/Financial Impacts: Staff at the CRD are confident that 7 abandoned boats will be removed from the Sooke Basin and Harbour as part of the ABP funding grant which funds 75%. The remaining 25% removal costs have been allocated from the ERM Sustainability Reserve by the CRD Board of Directors. The tipping fee costs for the boating-related marine debris that is not covered by the CRD's funding application most likely will also be covered by CRD funding (refer to Attachment 3).
Attached Documents: Attach 1-CRD ABP-Boats in Sooke-March 2018_Redacted Attach 2-Derelict Boats update to ESC Jan & May 2018 Attach 3-CRD Board Minutes-ABP Funding Attach 4-NR-GOC-Derelict Vessels-03-01-19
Corporate Services File No. 5280-10/ 0400-90 Regular Council - March 11, 2019 - RPT -2019-0020 Page 77 of 155 Capital Regional District Application for Abandoned Boats Programn - Assessment for Small Boats - March 2018
Abandoned or General Boat Name / Boat Boat number Latitude Longitude Waterway Municipality Length (ft) Boat Material Nature of Problem or Hazard Description of Hazard NPP File No. wrecked? Location Number Condition 1 Abandoned, 48° 23.103 123° 39.422 Sooke Harbour District of 500' off approx. 40' Registration: fibreglass Floating May pose danger to human health and safety; Appears to have been neglected here 2017-500556 owner has Sooke Goodridge Victoria BC may have harmful consequences to marine for a long time, possibility that it signed consent Peninsula environment; may cause damage to marine could sink in place, no anchor lights form coastline; may cause damage to health of living visible marine resources and wildlife
2 Abandoned 48° 23.436 123° 39.175 Sooke District of Goodridge approx. 42' Unknown wood Beached May pose danger to human health and safety; Piles of debris, wire, electronics, 2017-500557 and Harbour, Sooke Peninsula may have harmful consequences to marine winches, etc on deck; hold is full of substantially Cooper's Cove (Coopers environment; may cause damage to marine water; paint peeling and going into wrecked Cove) coastline; may cause damage to health of living water; trolling pole lying across deck marine resources and wildlife and eroding the adjacent; public could gain access and get hurt
3 Abandoned, 48° 23.476 123° 39.233 Sooke District of Coopers Cove approx. 25' fibreglass Partially sunk, May pose danger to human health and safety; Boat sunk at its mooring in Dec. 2017, 2017-500559 becoming Harbour, Sooke sitting on may have harmful consequences to marine now resting on the bottom with top wrecked Cooper's Cove bottom in environment; may cause damage to marine of cabin above water; propane tank is shallow water coastline; may cause damage to health of living floating but still attached by hoses marine resources and wildlife
4 Abandoned 48° 23.476 123° 39.233 Sooke District of Coopers Cove approx 20' fibreglass Floating May pose danger to human health and safety; No anchor light visible; foresail 2017-500560 Harbour, Sooke may have harmful consequences to marine loosely secured on deck; bow line tied Cooper's Cove environment; may cause damage to marine up poorly to mooring; neglected coastline; may cause damage to health of living condition implies that no one checks marine resources and wildlife the vessel for security of mooring
5 abandoned 48° 22.047 123° 38.095 Sooke Harbour District of Between approx 22' Unknown Fiberglass Partially sunk May pose danger to human health and safety; Sailboat is half sunk and listing at 45 2017-500561 and becoming Sooke Roche and may have harmful consequences to marine degree angle in shallow water; mast wrecked Anderson environment; may cause damage to marine and rigging pose a hazard, lots of Coves coastline; may cause damage to health of living marine growth on sunken parts marine resources and wildlife indicate it's been like this for a while
6 abandoned 48° 21.758 123° 39.211 Sooke District of Anderson approx 35' Unknown wood Sunk in May pose danger to human health and safety; Sailboat is sunk in shallow water, two 2017-500562 and wrecked Harbour, Sooke Cove shallow water may have harmful consequences to marine masts are above water, hazard to Anderson environment; may cause damage to marine navigation Cove coastline; may cause damage to health of living marine resources and wildlife Page 78 of 155 7 Abandoned 48° 22.069 123° 43.574 Sooke Harbour District of Beside approx 50' Unknown steel Floating May pose danger to human health and safety; Boat is advanced state of disrepair, 2017-500563 Sooke government may have harmful consequences to marine piles of equipment and debris all over dock environment; may cause damage to marine deck and inside boat; hull looks in coastline; may cause damage to health of living danger of sinking marine resources and wildlife EEP 18-02
REPORT TO ENVIRONMENTAL SERVICES COMMITTEE MEETING OF WEDNESDAY, JANUARY 10, 2018
SUBJECT Abandoned Boats and Marine Debris – Disposal Strategy
ISSUE
To provide an update to the Environmental Services Committee with regard to the management of abandoned and derelict boats, and marine debris tipping fees.
BACKGROUND
At its July 12, 2017 meeting, the Capital Regional District (CRD) Board directed staff to pursue federal (Transport Canada) funding for (a) education and awareness outreach and (b) assessment and disposal of abandoned and derelict boats in the region. Appendix A provides an update on that process.
Subsequent to this initiative, the Board (November 8, 2017) also approved additional funds ($100,000) from the Environmental Resource Management (ERM) Sustainability Reserve to cover tipping fee charges for marine debris associated with these abandoned and derelict boats that is non-eligible under the federal Abandoned Boats Program (ABP).
Staff have confirmed with legal counsel that the CRD does not have the power under the Local Government Act to waive tipping fees for the disposal of derelict boats and boating-related marine debris.
In lieu of an outright waiver, dedicated accounts will be established at the landfill against which derelict boats and marine debris disposal fees can be charged; this will avoid the hauler having to pay the tipping fees and/or allow tipping fees to be tracked for different categories of boat waste and boating-related marine debris. The tipping fee payments will form part of the CRD’s financial contribution to the federal ABP program and create a trail of invoices as evidence of that contribution.
Staff will establish a process associated with bona fide derelict and abandoned boats, and boating-related marine debris, disposed of at Hartland landfill and inform municipalities, Islands Trust, First Nations and other stakeholders of these requirements.
FINANCIAL IMPLICATIONS
On July 12, 2017, the CRD Board approved funding from the ERM Sustainability Reserve of: a) $50,000 to complete federal ABP grant applications, including the development of an inventory of eligible abandoned boats, and b) $16,667 towards a total grant request of $50,000 for education and awareness outreach; and c) $333,333 towards a total grant request of $1,000,000 for assessment and disposal of abandoned and derelict boats.
ENVS-1845500539-5903 EPR2018-02 Page 79 of 155 Environmental Services Committee – January 10, 2018 Abandoned Boats and Marine Debris – Disposal Strategy 2
On November 8, 2017, the Board then approved additional funding from the ERM Sustainability Reserve of: d) $100,000 to be made available on a first-come, first-serve basis to pay the tipping fee costs for regional, boating-related marine debris that is not covered by the CRD's funding application.
The program will be reviewed for the 2019 budget cycle, including ongoing funding options. Transport Canada recommends that tipping fees not be waived, as these fees will be eligible expenses under the ABP funding. The CRD and other applicants will be able to recover tipping fee costs; however, some other applicants to the ABP (e.g., Dead Boat Society, Central Saanich) may wish to show the CRD-paid tipping fees as part of the 25% grant contribution in their removal funding applications.
ENVIRONMENTAL IMPLICATIONS
Some components of boat and marine debris may contain asbestos and other hazardous materials. Due to the potential health and environmental risks associated with derelict boats and other boating-related marine debris, both wastes will need to be managed through the CRD’s controlled waste permit process. Under this process, pre-testing of some materials will be required prior to the arrival of waste at the landfill, to provide proof of concentration of hazardous materials. This ensures that the waste is appropriately disposed of and safeguards landfill staff who may be required to handle these materials. Any costs associated with required pre-testing will be borne by applicant.
CONCLUSION
Marine-related debris is not covered by the federal Abandoned Boats Program. The CRD has approved funding to cover disposal costs associated with these wastes. The CRD will provide funds to cover the tipping fees for marine-related debris and bona fide abandoned boats, and make those funds available to municipalities, Electoral Areas, Islands Trust, First Nations and other groups working to remove abandoned boats and other debris. This will help ensure that the region’s waterways are further restored toward their natural state.
RECOMMENDATION
That the Environmental Services Committee recommend to the Capital Regional District Board:
That this staff report be received for information.
Submitted by: Glenn Harris, Ph.D., R.P.Bio., Senior Manager, Environmental Protection Concurrence: Russ Smith, Senior Manager, Environmental Resource Management Concurrence: Larisa Hutcheson, P.Eng., General Manager, Parks & Environmental Services Concurrence: Robert Lapham, MCIP, RPP, Chief Administrative Officer
GH/RS/JW:cam
Attachment: Appendix A – Abandoned Boats Update – January 2018
ENVS-1845500539-5903 EPR2018-02 Page 80 of 155
ABANDONED BOATS UPDATE JANUARY 2018
ISSUE
On October 25, 2017, the Environmental Services Committee requested an update on the progress of the Capital Regional District (CRD) Abandoned Boats Program and the status of funding applications submitted to the federal (Transport Canada) Abandoned Boats Program.
STATUS
At its July 12, 2017 meeting, the CRD Board directed staff to submit a regional application for the federal Abandoned Boats Program (ABP) Education & Awareness (E&A) funding and ABP Assessment & Removal (A&R) funding.
On September 30, 2017, CRD staff submitted an application for ABP E&A funding. The successful recipients of the grant have not been announced yet; Transport Canada staff have indicated notification of successful applicants is awaiting final Ministerial approval.
On October 30, 2017, CRD and Central Saanich staff submitted separate applications for ABP A&R funding to complete the formal assessments for 9 vessels in Tsehum Harbour and 10 boats in Brentwood Bay, respectively. To date, Transport Canada has not finalized decisions around A&R funding. CRD staff are preparing the procurement documents necessary to engage a contractor to conduct the assessments in early 2018 and are defining a controlled waste permitting process to track all boating-related marine debris and derelict boat waste that is disposed of at Hartland landfill.
Through the CRD First Nations Relations division, several First Nations expressed a need for assistance in dealing with abandoned boats on First Nations lands. Staff are exploring opportunities to include eligible boats (boats below the high tide) on First Nations lands in the CRD applications and options to remove and dispose of ineligible abandoned boats (boats above the high tide or that were previously removed from the water).
In November, Transport Canada held a strategy session to obtain local government and stakeholder input on the federal strategy for dealing with abandoned boats. CRD and local government staff attended and commented on ways to make the funding process more streamlined and less onerous and expressed concern over the local government resources required to apply for funding (i.e., boat costs to inventory and then serve notice on vessels, advertising costs for 30-day notices, staff time for level of documentation required, length of time for processing funding applications). Input was also sought for the new vessel registration regulations.
In early December, CRD and Sooke staff completed an abandoned boat inventory in Sooke Harbour and applied to Transport Canada for authorization to take possession of 11 boats that appear to be abandoned. After authorization is received, staff will post 30-day notices and advertise to try to find the owners of these boats. Should no owners come forward, Transport Canada will provide the CRD authorization to take possession of the boats. At that point, CRD staff will submit an application to Transport Canada’s ABP program for assessment funding.
Transport Canada announced that the next intake of ABP funding applications is due March 15, 2018. CRD staff intend to submit an application for removal funding for all vessels that have been
ENVS-1845500539-5907 EPR2018-02 Page 81 of 155 Appendix A Abandoned Boats Update – January 2018 2
formally assessed by that time (approximately 20 boats in Tsehum Harbour and Sooke Basin). Central Saanich staff also plan to submit a March application for removal funding for the 10 abandoned boats in Brentwood Bay.
The Dead Boat Society (DBS) has inventoried, submitted paperwork to Transport Canada, posted 30-day notice for 20 abandoned boats in several bays on Salt Spring Island (Walkers Hook, Burgoyne Bay, Fulford Harbour, Long Harbour and Ganges Harbour) and is awaiting Transport Canada’s authorization to complete the assessments of these boats. It is also preparing a submission for several boats in other Gulf Island bays and harbours. The DBS and the Cadboro Bay Community Association intend to inventory potential abandoned vessels in Cadboro Bay over the winter. The DBS intends to submit an application for removal funding for all assessed vessels (approximately 20-35 boats) in March.
SUMMARY
Abandoned vessels present an environmental risk to the region’s shorelines and nearshore waters. These vessels also degrade the aesthetic enjoyment of these areas and present a safety risk to the public. Transport Canada’s Abandoned Boat Program provides funds to assist local governments in removing and disposing of abandoned boats across the Capital Region.
CRD staff are coordinating with the Dead Boats Society, Central Saanich staff and other stakeholders working on abandoned boats to ensure there is no duplication of effort. At least 3 applications for assessment funding have been submitted to Transport Canada and all are awaiting the results of funding decisions. If the CRD, Central Saanich and the Dead Boat Society are successful in their funding applications, it is anticipated that more than 50 abandoned and derelict vessels will be removed from the region in 2018.
ENVS-1845500539-5907 EPR2018-02 Page 82 of 155 EEP 18-18
REPORT TO ENVIRONMENTAL SERVICES COMMITTEE MEETING OF WEDNESDAY, May 2, 2018
SUBJECT Abandoned Boats Program Update
ISSUE
To provide an update on progress on the regional Abandoned Boats Program.
BACKGROUND
In July 2017, the Capital Regional District (CRD) Board directed staff to submit a regional application for the federal Abandoned Boats Program (ABP) for Education & Awareness (E&A) funding and Assessment & Removal (A&R) funding. CRD staff submitted an application for E&A funding on September 30, 2017, as well as applications for Assessment funding for abandoned boats in Tsehum Harbour ($10,400) and to assess boats in Sooke Harbour ($16,900). Once the assessments are completed, applications will be submitted for funding to remove all assessed abandoned boats.
On March 20, 2018, Transport Canada announced that the CRD had obtained the funding for a $66,700 public outreach campaign (E&A) and $10,400 funding to assess the boats in Tsehum Harbour (A&R).
Staff will utilize the existing controlled waste permit process to manage the boating-related marine debris and abandoned boats. Staff presented the controlled waste process and its application to future boat and boating-related marine debris disposal at the inter-municipal Abandoned Boats working group on March 20, 2018. The process ensures that the CRD meets WorkSafeBC legislated requirements to protect all workers (including those removing the boats) and the environment. Hazardous materials, as defined by the BC Hazardous Waste Regulation, cannot be accepted at Hartland landfill.
In April 2018, Transport Canada announced slight changes to the funding program; applications for Assessment or Removal funding will be accepted on a continuous basis, rather than having hard deadlines for all applications. This change should significantly improve the turn-around in funding applications and allow boat removal to occur soon after the assessments are completed.
ENVIRONMENTAL, LEGAL AND SAFETY IMPLICATIONS
Removing abandoned boats and associated debris will reduce environmental risks and improve habitat in the marine environment. The disposal of this material then needs to be managed in a safe manner to protect workers and the general public. New provincial regulations require that these materials be evaluated for hazardous materials prior to disposal.
Waste acceptance protocols at Hartland are governed by, and developed to meet requirements of the following pieces of legislation: WorkSafeBC Occupational Health & Safety Regulation BC Hazardous Waste Regulation Hartland Landfill Operational Certificate Hartland Tipping Fee and Regulation Bylaw (controlled wastes and recyclable material)
ENVS-1845500539-6253 Page 83 of 155 Environmental Services Committee – May 2, 2018 Abandoned Boats Program Update 2
Hazardous materials in boats or marine debris can include asbestos-containing materials, creosote preserved wood, leachable lead, tributyltin and other products or chemicals.
The use of the controlled waste permit process will ensure proper assessment and documentation of materials received for disposal. Staff are working with local governments and other stakeholders to clarify the process, identify qualified persons to assess hazardous materials and ensure proper documentation when the materials arrive at the landfill.
FINANCIAL IMPLICATIONS
Under the ABP program, there is a separate application process for both the Assessment funding and the Removal funding. The CRD applied for and received $10,900 in funding for assessment of the boats in Tsehum Harbour. This covers 100% of costs associated with conducting a detailed assessment of each boat, including all pre-testing expenses, dive expenses, and staff expenses. This approach minimizes the costs of this program to the regional taxpayer, ensures that any potential environmental or human health hazards are known prior to any of the boat material being disturbed, and assists in the determination of how each component of the boat should be recycled or disposed of. Obtaining funding through the Assessment funding program is an option available to any private or non-profit group to offset costs associated with the new pre-testing requirements for boat waste disposal at Hartland.
The process requires evaluation of any hazardous materials in the assessment. Staff expect hazardous materials to be a very small component of the overall material volume. Any pre-disposal analysis costs, along with any additional disposal costs to take material to alternate facilities, can be covered in the federal ABP disposal grant applications.
The CRD also received $50,000 from the ABP Education fund, with the CRD contributing an additional $16,667, for an outreach program to educate the region about responsibilities and opportunities with the ABP program.
INTER-JURISDICTIONAL IMPLICATIONS
CRD staff have reached out to all municipalities, the Islands Trust and First Nations, in addition to non-governmental organizations, to coordinate efforts on abandoned vessel inventories and ABP funding applications.
City of Victoria staff have been engaged in a process to remove the remaining vessels in the Gorge Waterway, including a court injunction. In March 2018, the court injunction was upheld and the boaters are required to remove their boats from the Gorge Waterway by May 30, 2018. Victoria and CRD staff are in discussion to determine if any remaining abandoned boats would be included in the CRD process to obtain federal funds.
Oak Bay staff informed the CRD that they are continuing to work with a non-profit organization and the Royal Victoria Yacht Club to remove abandoned boats in Cadboro Bay.
Islands Trust is also working with a non-profit organization The Dead Boat Society to complete vessel inventories on Salt Spring Island (Walkers Hook, Burgoyne Bay, Fulford Harbour, Long Harbour and Ganges Harbour). They have identified 21 wrecked or sunk boats for removal.
ENVS-1845500539-6253 Page 84 of 155 Environmental Services Committee – May 2, 2018 Abandoned Boats Program Update 3
SOCIAL IMPLICATIONS
Staff are now working to implement the Capital Region Abandoned Boats Stewardship public outreach campaign, which will launch this summer. This campaign will deliver an extensive outreach program to increase awareness and educate boat owners, First Nations communities, local governments and the public about abandoned boat issues, and the responsibilities of boat owners, communities and government agencies in addressing these end-of-life boat issues.
The Capital Region Abandoned Boats Stewardship initiative will include the creation and delivery of print material (brochures, rack cards, posters, pull-up banners), radio and print advertisements in several local media outlets, a video, an extensive social media campaign and on-line program, and direct public engagement and education opportunities at community events. Workshops for Local Government staff and First Nations communities will also be held.
CONCLUSIONS
Abandoned vessels present an environmental risk to the region’s shorelines and nearshore waters. These vessels also degrade the aesthetic enjoyment of these areas and present a safety risk to the public. Due to potential for hazardous wastes, derelict boats and other boating-related marine debris must be managed through the CRD’s controlled waste permit process. Under this process, pre-testing of some materials will be required prior to disposal to ensure compliance with applicable regulations.
Funding provided by Transport Canada to the CRD will provide 100% of all assessment costs (including pre-testing requirements) and will enable the CRD to deliver an extensive public awareness and education campaign for abandoned boats in the region.
RECOMMENDATION
That the Environmental Services Committee recommend to the Capital Regional District Board:
That this report be received for information.
Submitted by: Glenn Harris, Ph.D., R.P.Bio., Senior Manager, Environmental Protection Concurrence: Russ Smith, Senior Manager, Environmental Resource Management Concurrence: Larisa Hutcheson, P.Eng., General Manager, Parks & Environmental Services Concurrence: Robert Lapham, MCIP, RPP, Chief Administrative Officer
JW:ss
ENVS-1845500539-6253 Page 85 of 155 Capital Regional District Board Meeting Minutes August 2, 2017
3. SPECIAL MEETING MATTERS
Environmental Services Committee
3.1. 17-574 Abandoned and Derelict Vessels
A discussion ensued regarding the following: - More developments anticipated - Tipping fees - How the vessels are selected - Municipalities completing their own individual applications - Regional approach and how to include other groups who are involved
MOVED by Director Atwell, SECONDED by Director Helps, That in support of addressing the abandoned boat issue in the CRD: 1. Staff be directed to submit a regional application for Abandoned Boats Program (ABP) Education and Awareness funding and ABP Assessment and Removal funding; 2. The Board increase the scope of the Environmental Resource Management Community Clean-up Program to include the federal ABP initiative, and approve: (a) a 2017 budget amendment to provide $50,000, from the ERM Sustainability Reserve, to fund the completion of the required ABP funding application, including inventorying of eligible abandoned boats (b) the submission of federal ABP applications for a total of $1,050,000: $50,000 in Abandoned Boat Education and Awareness funding (with CRD contribution of $16,667) and $1,000,000 in Abandoned Boat Assessment and Removals funding (with CRD contribution of $333,333) in support of a local multi-year ABP initiative starting in 2018; and CRD contributions to be funded by the ERM Sustainability Reserve; 3. Staff approach Southern Vancouver Island Regional Districts, Islands Trust, and First Nations regarding potential South Island synergies in addressing abandoned boats under the federal ABP initiative; and 4. The CRD Board Chair write a letter to the Marc Garneau, Minister of Transportation, raising the issues as itemized in Appendix B. CARRIED
3.2. 17-573 BC Medications Return Program - Collection of Household Veterinary Medications Discussion around flushing one type of medication and not others.
MOVED by Director Atwell, SECONDED by Director Tait, That the Board Chair write letters to: (a) the BC Minister of Environment requesting an amendment to the BC Recycling Regulation to allow collection of household veterinary medications under the BC Medications Return Program; and (b) the Chair of the Health Products Stewardship Association requesting its support in implementing changes to the BC Medications Return Program. CARRIED
3.3. 17-572 CRISP Statement - May 2017
Capital Regional District Page 2 Printed on 8/15/2017 Page 86 of 155 Capital Regional District Board Meeting Minutes November 8, 2017
3. That the existing Public and Technical Advisory Committee and Solid Waste Advisory Committee structure be dissolved. CARRIED
5.11. 17-591 Kitchen Scraps Hauling and Processing
MOVED by Director Hamilton, SECONDED by Director Helps, That staff be directed to issue a 3-year tender for kitchen scraps hauling and processing that begins March 1, 2018 and expires February 28, 2021. CARRIED OPPOSED: Director Isitt
5.12. 17-750 Environmental Resource Management - 2016 Annual Report
MOVED by Director Hamilton, SECONDED by Director Helps, 1. That the following reports be approved: a) Environmental Resource Management 2016 Annual Report b) Hartland Landfill Operating; Environmental Monitoring 2016 Annual Report
2. That the annual report fulfilling regulatory requirements be forwarded to the BC Ministry of Environment; and
3. That the Capital Regional District Hartland landfill monitor two wells in Willis Point. CARRIED
5.13. 17-741 Abandoned Boats Program Funding Update
MOVED by Director Hamilton, SECONDED by Director Helps, That an additional $100,000 be made available on a first-come, first-serve basis from the Environmental Resource Management Division Sustainability Reserve to pay the tipping fee costs for municipally- and electoral area-endorsed boating-related marine debris within the region not covered by the CRD's Transport Canada Abandoned Boats Program funding application. CARRED Finance Committee
5.14. 17-776 Capital Regional District Grants Update
MOVED by Director Howe, SECONDED by Director Williams, That this report be received for information. CARRIED
5.15. 17-775 Bylaw 4215: Revenue Anticipation Borrowing (General Purpose)
MOVED By Director Howe, SECONDED by Director Williams, That Bylaw No. 4215, "Revenue Anticipation Borrowing (General Purpose) Bylaw No. 1, 2018" be introduced and read a first and second time. MOVED by Director Howe, SECONDED by Director Williams, That Bylaw No. 4215, "Revenue Anticipation Borrowing (General Purpose) Bylaw No. 1, 2018" be read a third time. CARRIED
Capital Regional District Page 5 Printed on 9/17/2018 Page 87 of 155 Government of Canada marks the passage of Bill C- 64: the Wrecked, Abandoned or Hazardous Vessels Act to address vessel abandonment and ensure owner accountability From: Transport Canada
News release March 1, 2019 Ottawa Transport Canada Wrecked, abandoned, and hazardous vessels, including small boats, pose environmental, economic, and safety hazards, and are a concern for coastal and inland water communities across Canada. The Government of Canada, through its Oceans Protection Plan, is taking action to deter this irresponsible practice. The Honourable Marc Garneau, Minister of Transport, and the Honourable Jonathan Wilkinson, Minister of Fisheries, Oceans and the Canadian Coast Guard, are pleased to mark yesterday’s passage of Bill C-64: the Wrecked, Abandoned or Hazardous Vessels Act. The Act prohibits vessel abandonment and brings into Canadian law the International Convention on the Removal of Wrecks, 2007. It increases owner responsibility and liability for vessels, addresses irresponsible vessel management, and enables the Government of Canada to remove problem vessels. Not complying with the Act now can result in penalties of up to $50,000 for individuals and $250,000 for companies or corporations, while regulatory offence prosecution could result in a maximum fine of $1M for individuals and $6M for companies or corporations. As part of the National Strategy to Address Canada’s Wrecked and Abandoned Vessels, the Government of Canada launched two short-term funding programs in 2017 to support coastal communities and other eligible recipients in removing and disposing of high-priority, smaller vessels: Transport Canada’s Abandoned Boats Program, and Fisheries and Oceans Canada’s Abandoned and Wrecked Vessels Removal Program. Transport Canada’s program also supports education and awareness activities and research on vessel recycling and design. Other measures being undertaken as part of the National Strategy include improving vessel owner identification, creating an inventory of problem vessels and assessing their risks, and establishing a polluter pays approach for vessel clean-up. Launched in November 2016, the five-year, $1.5-billion Oceans Protection Plan is the largest investment ever made to protect Canada’s coasts and waterways. Over the past two years, the Government of Canada has invested in hundreds of projects that are making the marine safety system stronger, and protecting coastal environments and marine species more than ever. Based on the latest science and technology, Indigenous partnerships and collaboration, these projects bring us closer to healthier, cleaner and safer oceans.
Page 88 of 155 Quotes “We are proud to see the passage of this significant legislation, which will enable us to better protect our coastlines by requiring responsible vessel management and prohibiting vessel abandonment. Canada’s coastlines are an important part of Canadian life and culture, and we must work together to protect and restore them.” The Honourable Marc Garneau Minister of Transport
"Abandoned and wrecked vessels can pose hazards, clutter our shorelines, affect sensitive marine habitats and species, and disrupt community activities. This strengthened legislation ensures these problems are addressed quickly, before they become more serious. With the Oceans Protection Plan, we are taking action so that our coasts and oceans will be safe, clean and healthy for future generations." The Honourable Jonathan Wilkinson Minister of Fisheries, Oceans and the Canadian Coast Guard
Quick facts
Transport Canada’s Abandoned Boats Program is investing $6.85 million for abandoned boat assessment, removal and disposal, and for research and education initiatives. Since May 31, 2017, the program has launched three calls for proposals for projects to be funded through grants and contributions, the most recent of which remains open until March 31, 2019. To date, funding has been approved to assess 87 boats for a total of $267,560, and to remove 44 boats for a total of $597,993.
Fisheries and Oceans Canada’s Abandoned and Wrecked Vessels Removal Program is providing up to $1.325 million to Harbour Authorities and other eligible recipients to remove and dispose of abandoned and wrecked vessels located in federal small craft harbours. To date, 23 vessels have been removed and disposed of across the country, and funding has been awarded to gain possession which could lead to the removal of an additional 11 vessels, under the program.
Other Oceans Protection Plan legislative amendments received Royal Assent on December 13, 2018, as part of the fall Budget Implementation Act. These significant changes to the Canada Shipping Act, 2001 and the Marine Liability Actdeliver on commitments made under the Oceans Protection Plan to enable the Government to respond to marine pollution incidents faster and more effectively, and to better protect marine ecosystems and habitats. They will enable greater collaboration and partnership with Indigenous people in the delivery of marine safety in Canada. We look forward to working with our partners to develop the regulations, programs and policies required to implement these changes.
Page 89 of 155 Associated links
Protecting our Coasts - Oceans Protection Plan
Let’s Talk – Oceans Protection Plan
Abandoned boats and wrecks
Small Craft Harbours Abandoned and Wrecked Vessels Removal Program
Contacts Delphine Denis Press Secretary Office of the Honourable Marc Garneau Minister of Transport, Ottawa 613-991-0700 [email protected] Media Relations Transport Canada, Ottawa 613-993-0055 [email protected] Jocelyn Lubczuk Press Secretary Office of the Minister of Fisheries, Oceans and the Canadian Coast Guard 613-992-3474 [email protected]
Media Relations Fisheries and Oceans Canada and the Canadian Coast Guard 613-990-7537 [email protected]
Search for related information by keyword: TR Transport | Coastal waters | Transport Canada | Fisheries and Oceans Canada | Canada | Transport and infrastructure | general public | news releases | Hon. Marc Garneau Report a problem or mistake on this page
Date modified:
2019-03-01
Page 90 of 155 MINUTES District of Sooke Regular Council Meeting January 28, 2019 7:00 PM Council Chamber 2225 Otter Point Road Sooke, BC
10.2. Development Variance Permit - 7214 Austins Place
The Planner II provided a PowerPoint presentation and overview of the written staff report, recommending issuance of a Development Variance Permit to reduce the side lot line setback at 7214 Austins Place.
Council discussion: • Property owners requesting variance to align a garage with their panhandle lot and driveway. • Impact of not issuing the requested variance. Property owner is able to re-site the garage and still construct it as designed. • Side lot setbacks apply to structures only.
Council invited a member of the public to speak.
Public Input: • Jean Lister, Sooke resident and neighbouring property owner, addressed Council and spoke regarding the impact the proposed garage would have on the ocean view from her home. Ms. Lister stated that she would experience substantial loss of enjoyment from her property should the variance be granted.
2019-34 MOVED by Councillor Tony St-Pierre, seconded by Councillor Al Beddows: THAT Council authorize the issuance of Development Variance Permit PLN01416 to reduce the sideDRAFT lot line setback in the Rural Residential (RU4) zone s.104.7 in Bylaw No. 600 Sooke Zoning Bylaw, 2013 from 3 meters to 1.5 meters for an accessory building at 7214 Austins Place. WITHDRAWN 2019-35 MOVED by Councillor Megan McMath, seconded by Councillor Al Beddows: THAT Council not authorize the issuance of Development Variance Permit PLN01416 to reduce the side lot line setback in the Rural Residential (RU4) zone s.104.7 in Bylaw No. 600 Sooke Zoning Bylaw, 2013 from 3 meters to 1.5 meters for an accessory building at 7214 Austins Place. CARRIED UNANIMOUSLY In Favour: Councillor Brenda Parkinson, Councillor Al Beddows, Councillor Jeff Bateman, Councillor Megan McMath, and Councillor Tony St-Pierre Absent: Mayor Maja Tait and Councillor Ebony Logins
Page 91 of 155 Page 92 of 155
Development Variance Permit - 7214 Austins Place
RECOMMENDATION:
THAT Council authorize the issuance of Development Variance Permit PLN01416 to reduce the side lot line setback in the Rural Residential (RU4) zone s.104.7 in Bylaw No. 600 Sooke Zoning Bylaw, 2013 from 3 meters to 1.5 meters for an accessory building at 7214 Austins Place.
Report Summary: The applicant is requesting a Development Variance Permit to reduce the side lot line setback in the Rural Residential (RU4) zone s.104.7 in Bylaw No. 600 Sooke Zoning Bylaw, 2013 from 3 meters to 1.5 meters. This setback variance is required as the siting of the accessory building is confined by the panhandle shape of the subject property. See Attachment 1 for Subject Property Map.
Report: Background The subject property is approximately .16 hectares in size or .39 acres. The land use designation in the OCP is Community Residential (CR) and the property is zoned Rural Residential (RU4). The subject property is in the Whiffin Spit neighbourhood and is outside the Sewer Specified Area (SSA).
Zoning Bylaw The table below outlines the setbacks and other zoning requirements for accessory buildings on lots over 1000m² in size: Rural Residential (RU4) Proposed Accessory Building Front Lot Line 7.5 meters Panhandle Lot (see below) Side Lot Line 3 meters 1.5 meters Rear Lot Line 4.5 meters 31.18 meters Maximum Height 9 meters 6.86 meters Maximum Lot Coverage 30% 22%
In the Zoning Bylaw panhandle lot means any lot which is serviced and gains access and road frontage by means of a relatively narrow strip of land which is an integral part of the lot (called the "access strip"). In Section 3.15 (e) The front yard of the panhandle lot is designated as the lot line paralleling the road from which the lot has access (see Figure 1):
Figure 1 - Panhandle Lot
Planning File No. 3090-20 Regular Council - January 28, 2019 - RPT -2018-0187 PLN01416 Page 93 of 155
This subject property is located on a cul-de-sac. As there is no lot line paralleling the road, a front lot line cannot be determined. Planning staff have determined that the appropriate lot line setback for an accessory building on this property is the side lot line. Given the constraints of the property, due to the shape, it is supportable to allow the accessory building to encroach on the side lot line setback by 1.5 m. This ensures that vehicular access and egress is not compromised. See Attachment 2 for the site plan.
Attached Documents: Attachment 1 - PLN01416_Subject_Property_Map Attachment 2 - PLN01416 Site Plan Attachment 3- Referral Response
Planning File No. 3090-20 Regular Council - January 28, 2019 - RPT -2018-0187 PLN01416 Page 94 of 155 6 4 SUBJECT PROPERTY MAP 6 File: PLN01416 1 1 7271 3 5 6 22 4 6 1 32 19 6 38 1 42 2 CP 16 5 67 725 18 23 72 1 4 6 17 1 3 31 0 726 5 CP 2 7 E LAC 24 Y P HAN BET 259 7 7 CP 25 7 2 7
2 3 5 4 9 4 5 2
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KFm:>. 2. W.rZm:).m.?_Dw NEOI uz:.m_xm n 0456 Emz \ A \ \.:.6..:. mm5. 31¢ Page 96 of 155 Attachment 3 - Referral Response Department Referral Comment Fire Department Fire has no concerns with the 1.5 meter setback. The new garage will not impact the neighbouring structures when looking at exposure to fire. Development Services Engineering and Parks and Environmental Services notes no concerns relating to this proposal. Any future construction on site must meet appropriate bylaws and regulations. Building Department No issues from the building department. Page 97 of 155 Page 98 of 155 From: Larry Gouge Sent: Wednesday, January 23, 2019 7:17 PM To: Teunesha Evertse Dear Ms. Evertse, This is further to the brief meeting which my wife and I had with you yesterday afternoon. I am writing to oppose granting the Variance application regarding the construction of a large garage structure at 7214 Austins Place immediately adjacent to our residence at 7243 Bethany Place for reasons I will set out below. I am also writing to request a postponement of the Council decision on the matter from this coming Monday January 28 to a subsequent date for the following reasons. We believe this process was inadequately communicated to affected adjacent residents and is proceeding with undue haste. The letter we received from the district is dated January 16, 2019. The notice failed to include a detailed drawing showing the dimensions and placement of the proposed structure, even though the drawing was well in possession of the planning department. Further, the notice did not reach our mail box until this past Monday, and the Council meeting on this matter will occur next Monday when we are away in Ontario on a previously scheduled trip. The short notice effectively precludes us from making effective representation to council in person. Furthermore it is our intention to seek an assessment from a Certified Real Estate Appraiser to determine the effect of this large structure on the resale value of our home. It is our intention to present such an assessment to council if we are given reasonable time to to make our case. The short date next Monday would make such representation impossible unless we are given a reasonable postponement to prepare. On the substance of the case we believe the large garage structure will materially impair our reasonable enjoyment of our property as it will be smack dab in the centre of the photo attached to this email. Furthermore we are mightily concerned that the blockage of our views toward the ocean will exact a significant financial penalty if our property comes up on the Real Estate market. For these reasons we would like a chance to present our concerns in person to council. It is our understanding that you will append our concerns to the permanent record and that our concerns will be made known to council prior to any decision. We will be appreciative if you will ensure that will happen. Thank you. Page 99 of 155 Yours truly, Larry and Sharon Gouge Bethany Place PRIVILEGED AND CONFIDENTIAL The information transmitted is intended only for the person or entity to which it is addressed and may contain confidential and/or privileged material. If you are not the intended recipient it may be unlawful for you to read, copy, disclose or otherwise use the information in this communication. If you received this transmittal in error, please contact the sender and delete the material immediately. Page 100 of 155 From: Teunesha Evertse To: Sarah Temple Cc: Info Subject: FW: Variance Application 7214 Austins Place Date: January 28, 2019 8:18:08 AM FYI Teunesha Evertse MCP Planner II P: 250-642-1624 From: Jean Lister Sent: Sunday, January 27, 2019 11:40 PM To: Teunesha Evertse Attention Planning Department: As owners of 7212 Austins Place we are in opposition to the granting of the variance application (Section 104.7) to construct a large garage at 7214 Austins Place reducing the side lot line setback by 50% from 3 meters to 1.5 meters. The Local Government Act states that the notification of a variance permit is to be delivered to owners of adjacent property 10 days prior to adoption of the resolution to issue the permit. Whereas the notice was mailed to 7214 Austins Place on Wednesday, January 16, we were not officially notified until late afternoon of Monday January 21...more than 5 days later. Property 7214 is immediately adjacent to our property, 7212 Austins Place. Our house was designed specifically and strategically to permit a view to the ocean down the 3 meter side lot line setback; the kitchen and dining areas currently provide us with an ocean view not seen anywhere else in our house. The variance requested will obliterate that view entirely. With the height and width of the intended structure and its proximity to our property, instead of the ocean, this garage will be "in our face". We purchased this property with that ocean view included and feel that without it the potential future value of our property will be diminished. With the propensity of time we spend in this area of the house, we feel to lose this valued feature will impinge on our current and future well being, as this is the principal view out of the kitchen and dining areas. Beside the loss of the ocean view, the proposed accessory building with its intended width, height and encroachment on the side lot line will occlude all future sunsets and Page 101 of 155 cast a long shadow directly toward our premises. Thank you. Gail Powell Jean Lister 7212 Austins Place Sooke BC Preview attachment IMG_0907.JPG IMG_0907.JPG 2 MB Preview attachment IMG_0910.JPG IMG_0910.JPG 2.1 MB Preview attachment Variance Application 7214 p1Austins Pl.pdf Variance Application 7214 p1Austins Pl.pdf 1.2 MB Preview attachment Variance Application 7214 p2 .pdf Variance Application 7214 p2 .pdf 1.1 MB PRIVILEGED AND CONFIDENTIAL The information transmitted is intended only for the person or entity to which it is addressed and may contain confidential and/or privileged material. If you are not the intended recipient it may be unlawful for you to read, copy, disclose or otherwise use the information in this communication. If you received this transmittal in error, please contact the sender and delete the material immediately. Page 102 of 155 Correspondence February 13 – March 6, 2019 Item Date Description A Feb 13, 2019 Email: Fraser Scott Re: Speculation Tax B Feb 14, 2019 Email: Matthew Holm Re: Greater Victoria Flower Count C Feb 14, 2019 Email: Joan MacArthur Re: Hoarding Education and Action Team D Feb 16, 2019 Email: Jacqueline Zweng Re: Wounded Warrior Run BC E Feb 14, 2019 Letter: City of Dawson Creek Re: Climate Accountability Campaign F Feb 27, 2019 Letter: Sooke Family Resource Society Re: Community Grant Program G Feb 27, 2019 Card: Marnie Essery, IACDI Re: Thank You H Mar 6, 2019 Letter: JDF Regional Park Watch Society Re: Thank You I Mar 6, 2019 Email: Bruce Gibbons Re: BC Ground Water J Feb 28, 2019 Email: Built Green Canada Re: Build Green & Building Code K Mar 4, 2019 Email: Boating BC Re: Association-Passage of Abandoned Vessels Act L Mar 5, 2019 Email: Sue Zhang Re: Greeting Letter for Shen Yun 2019 World Tour M Mar 5, 2019 Email: Liz Condon Re: Municipal Survivor Climate Challenge N Mar 5, 2019 Email: Andrea Chan Re: Vancouver Island Science Fair Invitation O Mar 6, 2019 Card: Janie & Wayne Jolly Re: Preserve and protect Email: Victoria Sport Tourism P Feb 26, 2019 Re: Invictus Victoria 2022 Page 103 of 155 From: Info To: Corporate Services Subject: FW: BC Budget Speculator Tax Date: February 13, 2019 10:32:50 AM From: f_ a> Sent: February 9, 2019 11:49 AM To: Horgan.MLA, John Hello -- We have just received our declaration letters for our home in Sooke, and we hope you take the time to read this letter about how disappointed and angry we are that the BC provincial government has seen fit to pounce on the easy, unfair option of hitting Canadians who own second dwellings, instead of tackling revenue options that would have a more immediate and appropriate impact to open up the housing market in BC. We have been in contact with our MLA office regularly since this tax attack was introduced and the responses we have received have been limited or have not happened at all. I suppose it is easier to claim that you have considered all the responses, but we expect that if you are going to take so much from us, you would have the courtesy to explain why we have not been qualified for an exemption to this grab. While we appreciate the fact that the rate was reduced for Canadian owners (and we thank Mr. Weaver for this), we are, nevertheless, very disappointed that we are still being branded unfairly as greedy speculators. We have read the government's website, along with various online comments from people who think that we are extremely rich (we aren't), are just in it for the money (we aren't), are greedy foreigners who don't pay our way in Canada (we aren't), contribute no taxes or support to BC (untrue), and are solely responsible for causing the housing crisis in BC and thus, solving the housing crisis (we aren't). We want you to know that we have, all along, acted in good faith, followed all the rules, paid all of our taxes and continue to pay our fair share as Canadians. We will continue to do so with this unfair tax as long as we can because we made a commitment to build a special place for our family in Sooke, but by setting other BC residents against us, you have done and are doing people like us a great disservice. Ms.Carole James and Mr. John Horgan have taken what was, for us, a wonderful home and location that represented serenity and happiness, and turned it into a source of stress and anger at the unfairness of this...so thanks for that. Even though our Canadian and BC taxes help to support BC, while we use precious few of the BC services, we cannot withdraw our political support from your government as we don't vote in BC, but we guess that just makes it easier for you to take advantage of us and make us the scapegoats for whatever political gain you might get out of this. Our BC home cannot be our principal residence, due to responsibilities of medical care for family members in Ontario, but it is neither empty (we use it for our vacations several times a year) nor being held for speculation. We don't fit your definitions, but no one cares since we are being made to pay anyway. If you need money to build affordable housing, how about doing away with the Homeowner Grant (that no other province offers) for those above the low income threshold so that Page 104 of 155 everyone pays their fair share, not just those of us who are conveniently disenfranchised? Why is this tax being levied so selectively when Ms. James has stated herself that lack of affordable housing is a province-wide problem? If that is so, then why are only some of us being made to pay for it? Why is only some of the CRD affected? Why does everyone in the province not have to pay this tax? Why were some places exempted and not others? Why is Sooke subject to the tax and but not East Sooke or Parksville or Whistler? Sooke property taxes are already higher than those in Vancouver, with fewer municipal services and lower overall house prices, so why are we having to contribute more? Ms. James states that her belief is that "homes purchased in BC should shelter people, not out- of-province money." Well, that is a very political sound bite, but is substantively meaningless. The money we spent (and continue to spend) on our home is not "sheltered." It was/is subject to Canadian income taxes when we earned it, and we continue to pay undiscounted BC taxes on our property. You have said you want people like us to sell our homes to BC residents. However, if we do, we will have to pay capital gains tax on it as well as land transfer tax, basically wiping out what little money we may have made on it since we purchased. If we were looking for a way to "shelter" our money, Sooke is not the place we would do it, and you would all do well to recognise these facts, instead of making up your own and stereotyping us as grifters. Apart from the fact that we are most certainly NOT grifters, you must know that it is personally offensive to be publicly labelled so, as you have done. Mr Horgan and Ms James have presented no clear justification for any of this, just a lot of political BS about "certain people" not paying their fair share. How about letting the local municipalities decide what is best for their communities and residents, and letting them keep and invest the tax money locally? How about cutting the massive red tape involved in being a landlord to make it easier for people to rent their units out? How about banning foreign ownership altogether since the true offshore speculators are actually the only ones who can afford to pay the tax? How about putting the tax on homes purchased going forward, rather than penalizing Canadians who bought in good faith when the tax wasn't in place? How about limiting the tax to only the 3rd or more dwellings so that people can have a legitimate vacation home without worry? Most importantly, how about outlawing Airbnb and other short-term rentals that are a huge and unaddressed reason behind removal of rental units from the long term market? The Airbnb people are the ones making money on the misfortune of others, yet we are branded as the bad guys. What is the plan to reduce/eliminate this tax if the housing market cools (as it has been doing due to mortgage stress test and rising interest rates) and prices fall? Will our tax revenue become so necessary to the annual budget that we will be obliged to pay regardless of the local housing market? We are sorry that you have seen fit to focus on hurting hard-working people like us, who aren't rich, but who have worked and saved in good faith to enjoy our retirement, and just want to be left alone to enjoy what we have earned. We guess you feel okay about breaking this faith with us since we seem to be the only ones losing sleep over this. We apologise if the tone of this email is difficult -- you must realise how upset we are and how betrayed we feel. We would appreciate at least some response to our questions above, especially about how do Sooke residents go about getting an exemption from this unfair tax like our neighbours in Parksville, Juan de Fuca, East Sooke and the more well-to-do in Whistler. Thank you. Mr. Fraser Scott, Ms. Mary-Ann George ------Original Message ------ Page 105 of 155 From: "Horgan.MLA, John" Hello Mr. Scott, Ms. George, Thank you for sending us your address in Sooke. I would like to put our response to you on hold for the moment, as the Speculation Tax is not law as of yet and won’t be until the Legislature sits in the fall. There is likely to be changes between now and then. Subsequently, I am taking the liberty of filing your original email until such time as we know what the changes might be. Regards, Lynn Lynn Osborn|Constituency Assistant to John Horgan, MLA, Langford-Juan de Fuca 122-2806 Jacklin Road, Victoria, B.C. V9B 5A4P| 250-391-2801| F: 250-391-2804 Office Hours: Monday to Friday, 10 am to 4 pm From: f_scott f_scott Sent: Monday, May 14, 2018 7:37 AM To: Horgan.MLA, John Hello Ms. Osborn, Thank you for your reply. Our address in Sooke is 6967 Sea Lion Way. Please let us know if you need any other information related to this matter. We appreciate your time dealing with this. Page 106 of 155 Best regards, Fraser Scott ------Original Message ------From: "Horgan.MLA, John" Hello Mr. Scott, Could you please give me your address in Sooke? We are looking into this for you. Thank you, Lynn Osborn|Constituency Assistant to John Horgan, MLA, Langford-Juan de Fuca 122-2806 Jacklin Road, Victoria, B.C. V9B 5A4P| 250-391-2801| F: 250- 391-2804 Office Hours: Monday to Friday, 10 am to 4 pm From: f_scott f_scott [ Sent: Wednesday, February 28, 2018 4:35 PM To: Horgan.MLA, John Dear Premier Horgan: We are writing to express our concern over the recent budget announcement of a Speculator Tax to be levied on homes of owners who do not pay their income taxes in British Columbia. We own a vacation home in Sooke, which we built for our own use as we enter into full retirement this year. Our principal residence, however, is in Toronto, and we pay all of our taxes in Ontario. This is out of necessity as we have a developmentally disabled relative in the group home system in Toronto, for whom we are responsible, and we also Page 107 of 155 have a daughter who has ongoing, chronic medical issues which have been and continue to be treated by a medical team in Toronto. With these ties to Toronto, we are unable to move our permanent residence to our vacation home in BC. As a couple, after each of us working for 32 and 37 years and saving our money, we found just the right place for us to invest our savings for our retirement. We found Sooke, a place we consider to be a "little bit of heaven" and a home away from home for our family. We purchased a vacant lot in 2011 and spent the next 3 years designing and building our dream vacation home, using local builders and suppliers, many of whom have become permanent friends. We attend the Sooke Art Show every year, and have purchased art pieces at that show for the last 3 years in a row. We shop at the local retailers, coffee shops, restaurants, use the local charter fishing services, support local charities, and have filled our Sooke home with furniture from local stores and original artwork from local artists. Sooke has become the only place where we vacation. We have made Sooke our permanent second home, and look forward to spending as much time in our dream home as we are able. Imagine our dismay when we heard ourselves described in news reports about the BC budget as "speculators" who are greedily taking money out of BC and giving little back. We must tell you that we are not members of the "global rich" hiding money in offshore bank accounts. As Canadians who believe in public services and progressive taxation, we have always paid our fair share of taxes in Canada. Though we have worked hard and planned carefully to ensure financial stability for our retirement, we simply cannot afford to pay the proposed speculators tax on our vacation home. This tax, if applied to our home, will make it impossible for us to vacation in BC and will force us to leave our home in Sooke permanently, not to mention breaking our hearts in the process. Putting our beautiful vacation home up for sale will not bring housing prices down in Victoria -- in fact, housing prices in Sooke are already within reach for the average homebuyer. Sooke Council has even expressed the desire to attract more people to Sooke by marketing the town as a more affordable housing alternative to Victoria or even Langford. Forcing people like us out of Sooke would seem to be counter-productive. We pay undiscounted property taxes in Sooke, we pay for local home maintenance, yard maintenance, insurance and utilities, and we do it happily because it means that we can enjoy extended vacations in our own home in Sooke. We are writing to ask that you please exempt those of us who own legitimate vacation homes from your new taxes. We spoke with Hans in your MLA office in Sooke, and he indicated that it was his understanding that the tax is not meant for people like Page 108 of 155 us who pay our income taxes in Canada, and who intend to have permanent vacation homes for our own use. However, since he is not involved in policy-making, he suggested that we write to you directly to ensure that our concerns are on record. We believe the speculator tax would be extremely unfair to those of us who already pay our fair share of taxes, and would ultimately prove to be harmful to a community like Sooke, which owes a significant degree of its success to people like us who have made the effort and taken the leap of faith to commit our life savings to Sooke as a second home. We see ourselves as a permanent, though part-time, part of the community, not as fly-by-night speculators, but what the proposed tax is saying to us is that we are not wanted in Sooke unless we are prepared to uproot our family and lives to move full-time to BC, which we cannot do for the reasons noted above. We would appreciate it if you could advise us as to the intention of the new tax, and whether it will apply to our vacation home. We certainly hope that you will see fit to exempt us from the tax so that we can continue to enjoy and to support the Sooke community for many years to come. Thank you very much for your time and attention. Sincerely, Fraser Scott and Mary-Ann George Page 109 of 155 From: Matthew Holme Subject: Greater Victoria Flower Count Date: February 14, 2019 2:27:49 PM Attachments: image001.png image002.png Dear Greater Victoria Mayors and Councils, Destination Greater Victoria, the Greater Victoria Chamber of Commerce and The Butchart Gardens are in the process of planning the Greater Victoria Flower Count, which will be held from March 6- 13, 2019, as well as the media launch on March 4. Information on the Greater Victoria Flower Count can be found at the website here: https://flowercount.com/. Submissions will be received through the website and results will be updated daily during the week of the count. As in past years, we encourage local government representatives to promote this fun event in their community, and engage in a friendly rivalry with other municipalities. I will send a news release to local media on March 4, followed by another release announcing the winning community once the event wraps up. The winning community will be notified before the wrap-up release goes out. If you have any questions don’t hesitate to reach out to me. Thanks, MATTHEW HOLME | Manager, Corporate Communications and Destination Management DESTINATION GREATER VICTORIA 200 - 737 Yates Street | Victoria, BC | Canada V8W 1L6 d 250-414-6976 | c 250-818-7846 [email protected] | www.tourismvictoria.com | DMAP Accredited Facebook | Twitter | Youtube | Instagram | Blog | Sign up for the Visit Victoria eNewsletter CONFIDENTIALITY NOTICE: THE INFORMATION AND/OR DOCUMENTS CONTAINED IN THIS TRANSMISSION MAY CONTAIN CONFIDENTIAL OR PROPRIETARY INFORMATION (BUSINESS OR TECHNICAL DATA). THE INFORMATION IS SOLELY FOR THE USE OF THE ADDRESSEE NAMED ABOVE. IF YOU ARE NOT THE INTENDED RECIPIENT, YOU ARE HEREBY NOTIFIED THAT ANY DISCLOSURE, COPYING, DISTRIBUTION, ANY ACTION IN RELIANCE OR OTHER USE OF THE CONTENTS OF THIS TRANSMISSION IS STRICTLY PROHIBITED. IF YOU HAVE RECEIVED THIS EMAIL IN ERROR, PLEASE SEND A RETURN EMAIL AND DELETE THIS EMAIL FROM YOUR SYSTEM. Page 110 of 155 From: MacArthur, Joan To: "[email protected]"; "[email protected]"; "[email protected]"; "[email protected]"; "[email protected]"; "[email protected]"; "[email protected]"; "[email protected]"; Info; "[email protected]"; "[email protected]"; "[email protected]"; "[email protected]" Cc: Megan Sabell; Ochs, Eric (Dr); Anderson, Murray S.; Yehia, Jade; Erika Paul - Senior Animal Protection & Outreach Officer - BC SPCA Subject: Invite from Hoarding Education and Action Team Date: February 14, 2019 9:56:04 AM Greetings: I am writing to you on behalf of the Hoarding Education and Action Team (known as HEAT). HEAT came to be in 2012 as a collaborative working group with its collective goal to assist those in the community struggling with, or affected by excessive clutter whether directly or indirectly. HEAT meets once a month to discuss the issue of Hoarding Disorder in our community, and how we can address the needs of this large (approximately 5% of total population) and very much underserved segment of our community. Perhaps you are already aware of the multiple and significant impacts this mental health disorder has on individuals, families, and their neighbours. HEAT works collaboratively with VIHA, Fire Prevention Officers, Public Health and Safety, Residential Tenancy, SPCA, landlords, small businesses, and many other stakeholders to craft a consistent and useful response to this increasing problem in our communities. This is a complex topic and once an individual is exposed to a situation, they frequently seek out education and training on this disorder and the complexities of it. Frequently, HEAT is called upon as the subject matter experts and we have provided many educational sessions to caregivers in both private and public sector, housing managers, residential tenancy officials, and many others on this important issue. At this time we would like to extend an invitation to you to attend a special meeting we will be holding on March 13th at 9:00 am at 2328 Trent Street room 135a. We are extending this invitation to multiple municipal authorities in Greater Victoria, as well as the Capital Regional District, and Ministry of Health. At this meeting we would like to present to you a look into the hoarding disorder and the challenges it presents in our community. We are also going to discuss the steps we are currently taking and outline the challenges and limitations we are faced with in the attempts to help those involved. We are finding more and more that our community is ill-equipped to support individuals and those involved which in many cases puts both housing and health at further risk. It has always been our goal to advocate and assist people to remain housed and ensure that it remains a safe place for them, their families, neighbours, caregivers, any anyone else who may be impacted. While we have many success stories with our limited resources, we are seeing a greater need and to have a proper impact we are looking to local government to collaborate with us. Currently, Vancouver has a similar group called the Hoarding Action Response Team (HART), in which there is a closer partnership between the City of Vancouver and HART unlike what we find on Vancouver Island. Our HEAT team feels that the time is right to further integrate our efforts with those of our local elected representatives. We look forward to meeting with you and collaborating on this difficult and sensitive issue, please Page 111 of 155 feel free to contact me at my office 250-370-8111 local 12076 if you have any questions. Sincerely, Hoarding Education and Action Team Page 112 of 155 From: Jacqueline Zweng To: Jodi Graham; [email protected]; Sherri Andrews; Danielle St. Jacques; [email protected]; Info; Paula Kully; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected] Cc: Jackie Cummings; Susan Marcotte; Rudi Kraak Subject: Wounded Warrior Run BC - Finale Details - March 3rd, 2019 Date: February 16, 2019 3:00:49 PM Dear Mayors & Councils, On behalf of the 2019 Wounded Warrior Run BC, we want to thank all of you very much for the overwhelming positive response to our event. In the interest of good communication we want to be sure that we are transparent in our plan and convey how excited we are to see the largest finale event thus far come together. The finale is schedule for Sunday, March 3rd, 2019 at 4:30pm at the back of the Legislature off of Superior St. This event will conclude the 7-day journey from Port Hardy to Victoria that our runners have endured. Currently, seven Mayors from the 13 Greater Victoria Municipalities have RSVP'd to attend the finale event!!! This is very exciting for our team to see the outpouring of support!!! The thought has come forward that if we are able to secure attendance from all 13 Mayors, what a historic day this would be! It is important for our team to be sue that all of you have all of the information. As we are unable due to time constraints to have each of you speak at the finale, we have had to limit the speeches to Rear-Admiral Bob Auchterlonie, Commander of Maritime Forces Pacific, Victoria Police Chief Del Manak and Mayor Lisa Helps. These three individuals will also be running with the team from the Afghanistan Memorial to the Legislature. We welcome any and all cheque presentations at this point as well. Our MC is Cliff LeQuesne from 100.3 The Q. Upon arrival at the Legislature, our teammate Rudi Kraak is responsible for coordinating the finale. He will arrange all of the VIPs at the finish line in the best spots to facilitate welcoming the team when they arrive. If you are able to join us for the finale event, please arrive by 4:10 pm. There is parking allocated along the back of the Legislature on Superior St. Please let me know if you have any questions or require any further information. We cannot thank all of you enough for the incredible support as we reach for our $100,000 goal. Much respect, Jacqueline Zweng Director Wounded Warrior Run BC 250-661-4333 Page 113 of 155 Page 114 of 155 Page 115 of 155 Page 116 of 155 Page 117 of 155 Page 118 of 155 Page 119 of 155 From: Info To: Info Subject: FW: BC Groundwater - Stop Bottling of Groundwater Date: March 6, 2019 8:46:55 AM Attachments: Council Presentation.docx Strathcona Regional District Resolution.docx Sunshine Coast RD - Water Extraction for the Purpose of Commercial Bottled Water Sales.pdf Importance: High Sent to Planning on February 25. Chandra Frobel T. (250) 642.1634 From: Bruce & Nicole Sent: February 27, 2019 3:36 PM To: [email protected]; [email protected]; Info Mayor and Councillors: Hello. I am following up since I did not receive a response to my inquiry below as pertains to your bylaws and bottling of groundwater. I am submitting the attached presentation as my official request for action to protect the groundwater of Vancouver Island and British Columbia, and request it be added to the agenda of the next available Council meeting. Thank you for your consideration of my requests. Bruce Gibbons Merville Water Guardians Merville V0R2M Hello. My name is Bruce Gibbons. I have been fighting a water licence for bottling and sale of our groundwater in the Comox Valley since March of last year. We have a paper petition with Page 120 of 155 approximately 1,200 signatures from the Comox Valley and we have recently posted the petition online to try to get more exposure. The online petition is at 1,333 signatures. We are asking the provincial government to stop approving licences to bottle and sell groundwater. I have attached a document that tells a bit of the history of our campaign, including the Communities and RDs that have already taken action to prohibit water bottling. I have also attached a short video/slideshow which presents our case for protecting BC groundwater. Question: I am inquiring about whether your current zoning bylaws include water bottling as a permitted use. If an individual or corporation has a water licence allowing them to extract, bottle and sell groundwater, do your zoning regulations allow water bottling as a permitted use? If they do, I will follow up with a request to appear before Council as a delegation to request consideration of a bylaw change to prohibit bottling of groundwater. Thank you. Bruce Gibbons Merville Water Guardians PRIVILEGED AND CONFIDENTIAL The information transmitted is intended only for the person or entity to which it is addressed and may contain confidential and/or privileged material. If you are not the intended recipient it may be unlawful for you to read, copy, disclose or otherwise use the information in this communication. If you received this transmittal in error, please contact the sender and delete the material immediately. Page 121 of 155 Feb. 27, 2019 Mayor, Councillors and staff Request to change the zoning bylaws (as necessary) to prohibit the bottling of groundwater for commercial sale or bulk export My name is Bruce Gibbons, and I live at 2470 Sackville Road, in Merville. I am submitting this request to address council about the issue of protecting groundwater on Vancouver Island and all over British Columbia. In November of 2017, the Provincial Government approved a groundwater extraction licence for a resident of Merville to extract up to 10,000 liters of water per day from our Comox Valley aquifer, and bottle and sell that water. The licence was contingent on rezoning of his property, and the CVRD denied the rezoning on Aug 28,2018. Therefore, the current licence does not allow the applicant to utilize his licence and bottle water on his property. However, his water extraction licence is still valid and he has publicly stated his intent to go ahead with the water bottling whatever way he can and to that end he has applied to the provincial government to amend his licence to allow him to truck the water from his well and bottle it at a site that allows water bottling. That is why I am campaigning to have Vancouver Island (AVICC) communities revise their bylaws to prevent this action from this or any other water licence holder. I am the founder of a group called Merville Water Guardians. I formed the group to oppose the water licence, oppose the rezoning application and to achieve reforms to the Water Sustainability Act to protect the groundwater aquifers of BC. I filed an appeal against the water licence in March, but after a lengthy battle with the FLNRORD Ministry, the Environmental Appeal Board dismissed the appeal, stating that I did not have standing to appeal. There is a serious flaw in the Water Sustainability Act that denies appeal of a water licence unless the licence physically detrimentally affects your land, not your water, not your access to water. The Water Sustainability Act does not protect my water or my access to water. I find that appalling. I have been campaigning against the licence and for protection of our aquifer since March of last year. We have over 320 followers on our Facebook page, and in August we submitted 425 signatures on a petition presented to the Comox Valley Regional District (CVRD) Directors asking them to deny the rezoning and to prohibit water bottling in the CVRD. We have approximately 1,200 signatures to date on a petition to the BC Government asking them to stop approving licences to bottle and sell water from all aquifers in BC. That petition will be presented in the BC Legislature in the coming days by our MLA, Ronna-Rae Leonard. That petition is supported by an online petition with 1,339 signatures to date. Our supporters and followers in the Comox Valley are telling us that water, and the protection of our water was a big issue in the recent local elections and will be a huge issue in the next provincial election. I have most recently posted a video challenge and have sent that challenge to all the MLAs in the BC Legislature, challenging them to put party politics aside and come together to create the legislation to protect our groundwater and stop approving licences to bottle and sell the water from BC aquifers. There are thousands of residents and farmers all over Vancouver Island who rely on groundwater/aquifers for their only source of water. If that water supply is depleted then those thousands of residents and farmers will not be able to look after their personal needs for drinking water, sanitation, growing their backyard gardens or growing their crops and raising their livestock. That would put our food security at risk. Without water, farmers cannot produce our food, the local food that so many people desire and rely on. That applies to aquifers all over Vancouver Island and Page 122 of 155 British Columbia. Approximately 22% of British Columbians rely on aquifers, groundwater, for their only source of water for their personal needs and for producing food. Without water, there is no life. We are facing population growth that will put more demand on the aquifers and we are already seeing the negative effects of climate change impact the quality and quantity of water in the summer drought period. We experienced level 4 drought all over Vancouver Island and in many other areas of BC this past summer. We have seen record dry months, record heat and every indication is that these changes are here to stay and will likely only get worse. Residents and farmers are being told to seriously conserve water. Yet we have provincial water licences for commercial profit that will allow extraction of water from the aquifers we all rely on despite the level 4 drought. There is not enough information known about our aquifers to risk bottling and selling any of the water. The licence approval in Merville relied on old data, and technical calculations but did not consider climate change that is producing extended periods of serious drought, putting rivers, streams, fish habitat and fish stocks at risk. It did not consider serious impacts from the receding glacier. We have been fighting to stop this licence but have been thwarted in our efforts. It is clear to me and my supporters that the Water Sustainability Act does not protect our groundwater and needs to be reviewed and revised. We are pushing the Ministry of Environment for revisions to the Act. In the meantime, there is an existing, real threat to the groundwater of Vancouver Island. Our petition to the Comox Valley RD asked them to amend their bylaws to prohibit the bottling of water in the Regional District in order to help prevent the applicant from bottling off-site. There is indeed a bylaw revision in process that will prohibit water bottling in the CVRD. I made a presentation to the Village of Cumberland asking them to consider a bylaw to prohibit water bottling, and the Village has since changed their zoning bylaws to prohibit bottling of groundwater. On Dec 3rd I asked the City of Courtenay to consider changing their bylaws to prohibit bottling of groundwater in their zoning bylaws. At the Jan. 7th meeting Council passed a motion to prohibit the bottling of groundwater and referred the motion to staff for a full report on options for implementing such a bylaw change. I presented to Town of Comox Council on Feb 20th, asking them to revise their bylaws to prohibit the bottling of groundwater. In September I contacted the Strathcona Regional District (SRD), since the Merville water licence holder had stated his intention to approach them in an attempt to bottle his water in their region. The SRD took immediate steps to prevent the water bottling and also on Jan 24th the SRD passed a resolution to be presented to the AVICC and the UBCM asking the provincial government to cease approval of licences for bottling of groundwater for commercial sale or bulk export. I am now in the process of contacting AVICC member communities asking them to revise their bylaws to prohibit bottling of groundwater, and to support the SRD Resolution. There are 9 communities to date that have indicated they do not permit the bottling of groundwater. I have presented to one other community, I am scheduled to present to 4 other communities and I have submitted written requests to several other communities in an attempt to get as many communities as possible to prohibit the bottling of groundwater for commercial sale or bulk export. I have included a copy of a Policy Manual excerpt from the Sunshine Coast Regional District that clearly sets out a policy for protecting groundwater. I believe that is a policy for all BC communities and all levels of government to aspire to. I have 2 requests for your community. 1) that you consider taking the necessary steps to implement a bylaw that expressly prohibits bottling of groundwater in any of your zoning, to help in the fight to protect our groundwater/aquifers for the use of our residents and farmers today and for our children and grandchildren and great grandchildren in the future. Page 123 of 155 2) I also ask that you support the Strathcona Regional District resolution at the April AVICC convention, to ask the Provincial Government to cease the approval of licences for commercial extraction of groundwater resources for bottling or bulk water sales. a. WHEREAS water is an essential resource upon which all life, including all ecosystems and all local communities depend, AND WHEREAS water is a public heritage and a public trust for present and future generations and access to water must not be compromised by commercial operations relating to commercial water bottling or commercial bulk water exports, THEREFORE BE IT RESOLVED that the Premier of British Columbia and the Minister of Forests, Lands, Natural Resource Operations and Rural Development be requested to immediately cease the licensing and extraction of groundwater for commercial water bottling and/or bulk water exports from aquifers. We cannot allow water bottling from our aquifers based on theory and calculations. The consequences of being wrong could be catastrophic. We will continue to do our part to fight the Provincial Government, who have jurisdiction over groundwater licencing, and to support the Strathcona resolution to curtail groundwater extraction for bottling or bulk sales. We would sincerely appreciate your support in protecting the above ground uses of our groundwater by preventing anyone from bottling and selling water from any aquifer in BC. I implore you to talk to and work with the Strathcona Regional District to protect the aquifers of Vancouver Island. Water is our most precious resource. Water is life. We must do everything we can to protect and conserve it. Thank you for your time and your consideration. Bruce Gibbons Merville Water Guardians Merville, BC V0R2M0 Page 124 of 155 Strathcona Regional District Water Protection Resolution Passed Jan 24, 2019 WHEREAS water is an essential resource upon which all life, including all ecosystems and all local communities depend, AND WHEREAS water is a public heritage and a public trust for present and future generations and access to water must not be compromised by commercial operations relating to commercial water bottling or commercial bulk water exports, THEREFORE BE IT RESOLVED that the Premier of British Columbia and the Minister of Forests, Lands, Natural Resource Operations and Rural Development be requested to immediately cease the licensing and extraction of groundwater for commercial water bottling and/or bulk water exports from aquifers. Page 125 of 155 Sunshine Coast Regional District BOARD POLICY MANUAL Section: Planning and Development 13 Subsection: General 6410 Water Extraction for the Purpose of Commercial Bottled Title: 10 Water Sales 1.0 POLICY The Sunshine Coast Regional District does not support the extraction of fresh water resources in gas, liquid or solid form from surface or groundwater for the purpose of commercial bottled water sales. 3.0 SCOPE This Policy applies to all streams, lakes, groundwater, and wells within the Sunshine Coast Regional District. 4.0 REASON FOR POLICY The Sunshine Coast Regional District supports water conservation, solid waste reduction goals, greenhouse gas emission reduction goals, healthy community water infrastructure and protecting the environment for a sustainable future. This policy serves to conserve water in its natural state, to address local and international environmental issues and to support safe, low cost, clean water for communities. 5.0 AUTHORITY TO ACT Retained by the Board in part and delegated to staff in part. 6.0 PROCEDURE Do not support any application to Provincial and Federal agencies for the extraction of fresh water resources in gas, liquid or solid form for the purpose of commercial bottled water sales. Approval Date: February 24, 2011 Resolution No. 088/11 rec. no. 9 Amendment Date: Resolution No. Amendment Date: Resolution No. Page 126 of 155 From: [email protected] To: Maja Tait; Info Subject: Built Green & Building Code: we help with compliance Date: February 28, 2019 2:51:09 PM Hello, With consideration of the October 2018 municipal election, we realize some of you are newly elected officials, while others have been reelected. Now that you’ve had some time to settle, we thought this was an opportune time to reach out and provide information on our sustainable third-party certification programs and how they relate to changes in building code, given the expectation that municipalities meet greenhouse gas emission targets, alongside increased stringencies being imposed on a number of industry sectors. Our holistic programs focus on the residential building industry, and we can help ensure this sector is meeting regulations around energy performance: we work with builders to ensure they successfully meet compliance requirements and certification—and through our programs, they learn to build better. As such, we can contribute to collectively reaching emission targets, while positioning your municipality, and the residential building industry that operates within in it, as leaders in environmental stewardship. Moreover, we can help shine a light on this leadership. Whether you have adopted the BC Energy Step Code—a tiered, performance-based energy efficiency standard for newly constructed homes—or are operating with minimum energy performance requirements of 9.36 of the building code, these are complementary to the BUILT GREEN® programs. You may be interested to know that there are BUILT GREEN® builders that are already building more sustainably in your community, including Agius Builders Ltd, Campbell Construction Ltd, Città Construction Ltd, and S.C Smith Building Co. Ltd. The step code / 9.36 is addressed through the energy portion of Built Green’s programs. Our programs offer a straight-forward way to meet energy-focused building code—and then go beyond for a more comprehensive approach to sustainable building practices, including Materials & Methods, Indoor Air Quality, Ventilation, Waste Management, Water Conservation, and Business Practices. This means that builders certifying with us are building homes beyond code requirements. Given building code now addresses energy, encouraging a holistic program like ours can set apart both your municipality and the builders working within your community. Our programs offer a means forward for municipalities wanting to address other aspects of sustainable building practices not included in the code, such as water conservation and waste management. As you know, sustainable building helps protect resources and reduce the load on civic infrastructure such as water, electricity, and waste. Therefore, we’re asking you to consider encouraging builders to certify through the BUILT GREEN® programs as an option to help them meet and exceed building code. Meanwhile, the demand for sustainably built, third-party certified homes continues to increase and is reflected in the 2018 Homebuyer Preference Study, conducted by the Canadian Home Builders’ Association National and AVID Ratings: § 67% of homeowners say a high performance home is a “must have”; § 44% said low-flow toilets are a “must have”, while ratings show other water-efficient features to be important to homebuyers as well—in-demand sustainable features go beyond energy efficiency; § 57% say home certification is a “must have”; § 26% “really want” certification—only 4% feel it isn’t important. With this in mind, Built Green Canada is piloting a Water Efficiency Rating Score (WERS)®, based on measurable parameters, along with a scoring scale of zero to 100, zero being the most desirable. Indoor water use considers the main plumbing fixtures of toilets, showers, lavatory and kitchen sinks, clothes washers, and structural waste. Those who run the shower before getting hot water are familiar with structural waste: it refers to the amount of water wasted before usable hot water arrives at the furthest hot-water using fixture. WERS includes the ability to account for all outdoor water use, as well as reuse via rainwater, greywater, and blackwater catchment calculations. Depending on the verified filtration methods for rainwater and greywater, they can be used to offset Page 127 of 155 indoor water use. Additionally, any remaining unused rainwater, greywater, and/or blackwater can be credited to potential outdoor use. If you are interested in participating in this pilot, we welcome the opportunity to speak with you further. Our third-party home certification is a two-in-one: the EnerGuide label through Natural Resources Canada and the BUILT GREEN® seal through Built Green Canada. These labels offer another layer of verification of the energy efficiency and green features of the home. And, our programs can contribute to market transformation, offer builders a competitive advantage, and ready them for net-zero energy ready code by 2030 with Built Green’s incremental approach offered through four levels of certification—and mandatory labelling is coming through the Pan-Canadian Framework on Clean Growth and Climate Change. Moreover, as our programs are industry driven, they’re builder friendly and embraced by the residential building community, and therefore, may increase your municipality’s ability to effectively drive your sustainability goals forward. We would be happy to provide additional information to you, as well as your Planning and Development areas. And if you would like to continue to receive our communications, which include quarterly newsletters as well as the occasional news release and program update, please do let us know. Built Green Canada is a national, industry-driven non-profit organization offering third-party certification programs for those interested in sustainable practices in the residential building sector—and we’re affordable: for the builder and the homebuyer. The organization began in 2003, and has grown its representation to include Alberta, British Columbia, Saskatchewan, and Ontario, and has now expanded into Manitoba. Builders have worked with us to complete over 32,240 BUILT GREEN® certified homes—including the units in multi-storey projects, the total is over 35,680. Thanks. Jenifer Christenson Chief Executive Officer Karen Podolski Communications & Program Coordinator Built Green Canada 780.485.0920 | toll-free 855.485.0920 [email protected] www.builtgreencanada.ca Twitter | Facebook BUILDING ON SUSTAINABILITY Page 128 of 155 From: Krystle Landert Subject: Boating BC Association-Passage of Abandoned Vessels Act Date: March 4, 2019 10:23:51 AM Attachments: image002.png image003.png image004.png image005.png Importance: High The Boating BC Association issued the news release (listed below) today - this is an important item for many coastal and inland communities. To that end, we would appreciate if you would share the attached with staff and elected members. March 4, 2019 Passage of Abandoned Vessels Act An Important Step in Addressing Issue of Derelict Boats Vancouver BC – The passage of federal legislation on the issue of abandoned boats underlines the need for boaters to take proactive measures and appropriately manage their vessels through to their end of life, says the Boating BC Association. Bill C-64 increases owner responsibility and liability for vessels – and not complying with the Act can now result in penalties of up to $50,000 for individuals and $250,000 for companies or corporations. “We believe the passage of this federal legislation will serve as both a reminder and incentive for boaters to take action,” says Association President, Don Prittie. “We know the vast majority of boaters are responsible, and step-one is educating owners and ensuring they know how and where they can dispose of their vessels.” Boating BC received a grant under Transport Canada’s Abandoned Boats Program to support a public relations campaign that will be leveraged through municipal and industry gatherings and promoted by Association members throughout the province. An important aspect of the campaign is the creation of a data base that includes boat disposal options: www.boatingbc.ca/boatdisposal. Derelict and abandoned vessels are an eyesore - but more significantly, they pose navigational, environmental and safety risks. Abandoned or derelict boats may wash ashore or sink, releasing fuel or toxins which put marine life and habitat at risk. These vessels also pose a danger to the boating public and beachgoers and are a hindrance to waterfront businesses and local economies. More information about Bill C-64 is available at: https://bit.ly/2NAnVVa Page 129 of 155 Boating BC Association represents the recreational boating industry across British Columbia and is comprised of more than 300-member businesses. The Association offers counsel on business and governance issues, as well as representing and advocating on behalf of the boating industry to all levels of government. -30- For more information, please contact: Kelly Gleeson – LBMG 604-240-6231 Krystle Landert Senior Public Relations Specialist Laura Ballance Media Group Inc. Tel. 604.637.6661 27 W. 6th Avenue Cel. 604.329.4747 Vancouver, BC, Canada V5Y 1K2 Fax. 604.638.0412 www.lbmg.ca [email protected] Disclaimer: This Message may contain confidential information intended only for the use of the addressee named above. If you are not the intended recipient of this message you are hereby notified that any use, dissemination, distribution or reproduction of this message is prohibited. If you received this message by mistake, please notify the sender by reply email immediately. Page 130 of 155 From: Teresa He To: Info Subject: Greeting Letter for Shen Yun 2019 world tour Date: March 5, 2019 9:37:52 PM Attachments: 2018SHENYUN-Greetings-CH (1) (3).doc Dear Mayor Maja, As the presenter of Shen Yun Performing Arts, the Falun Dafa Association of Vancouver respectfully requests a greeting letter from you in recognition of this successful world-class event’s return to Canada for the 2019 season. Shen Yun reflects and contributes to our country’s embrace of cultural diversity while showcasing exceptional artistic excellence that inspires and uplifts us through its enduring beauty and grace. New York-based Shen Yun Performing Arts presents an exhilarating production that celebrates the pure beauty and grandeur of classical Chinese dance and music, inspired by 5,000 years of traditional Chinese culture. The show endeavours to revive a largely lost cultural tradition that pays honour to timeless virtues and human dignity. The universal themes of compassion, courage, and hope are hallmarks of Shen Yun. A global phenomenon that continues to grow every year, Shen Yun has left millions in awe and has had sold-out experiences in multiple cities across Canada, including Vancouver. The acclaimed performing arts company will be playing at the Queen Elizabeth Theatre from March 22-31 as part of its global tour to 150 cities in over 20 countries, and expects to delight about 25,000 theatregoers in British Columbia. Since Vancouver is the only city in Western Canada that has hosted Shen Yun in the past few years, people from across B.C. and even as far away as Alberta have travelled to Vancouver to see the show. In 2018, about half of the patrons were actually from outside Greater Vancouver. We are grateful for the many greeting letters received from Canadian dignitaries over the past 12 years since Shen Yun’s first performance in Canada, including congratulatory messages from the governor generals and prime ministers. Samples of greetings and audience feedback are enclosed, including from your parliamentary colleagues. Since Shen Yun will play in Vancouver March 22-31, we would very much appreciate receiving your greetings no later than Mar. 12th. Please see attached Greeting Letter Sample! We look forward to hearing from your office welcoming this renowned annual cultural event. For further information, please contact me at 604-401-2797 or email [email protected]. Yours truly, Sue Zhang Director Page 131 of 155 Falun Dafa Association of Vancouver 604-401-2797 C/O #1-8071 Garden City, Richmond, BC, V6Y 2P1 For more information about Shen Yun, please visit http://shenyun.com -- Best Regards, Teresa He Page 132 of 155 ====== 加拿大總督帕耶特（Julie Payette）賀信： 十多年來，神韻一直在全世界感動著人們的心靈、啟迪著人們的想像 力。神韻璀璨的演出從古老傳說與傳統文化中汲取靈感，創造出獨一無 二的舞台表演形式。 每一支舞劇都融合了各自獨有的編曲、編舞、導演和才華。對舞蹈家和 藝術家們來說，這是他們無比努力的心血結晶。對觀眾們而言，神韻就 是純粹的奇蹟。 我祝賀你們再一次成功舉辦演出。 ◇ ====== 加拿大總理特魯多（Justin Trudeau）賀信： 我很高興能向神韻藝術團以及 2018 年世界巡迴演出在加拿大各城的觀 眾致以我最親切的問候。 神韻每年以典雅和高貴展現中華歷史、文化與藝術，豐富了我們的社 會。我確信，這場傳統中華音樂與舞蹈的恢弘演出會讓每一位觀眾感到 歡愉、並受到啟迪。 Page 133 of 155 我要感謝加拿大法輪大法協會再次將神韻帶來我們的國家。你們將中華 傳統分享給所有背景加拿大人的努力應使你們自己感到自豪。 請接受我對巡迴演出成功的最美好祝願。◇ ====== 卑詩省 Cloverdale—Langley City 選區國會議員 John Aldag 賀信： 在神韻藝術團巡迴加拿大、上演恢弘演出之際，我很高興能向神韻藝術 團蒞臨溫哥華致以歡迎。 我全心支持你們為傳播中華文化傳統所做的努力，這也是加拿大多元文 化社會不可或缺的一部分。我也知道，從加拿大西岸到東岸，加拿大人 認同神韻所表達、所重視的價值觀。 我感謝你們為我們提供了觀賞這樣一場振奮人心的演出的機會，將你們 的藝術與加拿大人分享。我要為你們的辛勤工作，以及你們 2018 年世 界巡演的成就向你們祝賀。 神韻藝術團用一場晚會再現了 5000 年中華傳統文化，演出中中國古典 舞蹈和音樂純粹傑出而恢弘的盛大展現，讓如此多的加拿大人深受啟 迪。神韻演出以壯觀的編舞和舞蹈藝術，深刻展現了永恆的美德和人性 的高貴，也帶來了希望。 在我們這個土地廣闊的國家裏，神韻已經讓數百萬人驚嘆不已，在加拿 大各地城市都有票房爆滿的經歷。我相信這場壯觀的 2018 年演出也不 Page 134 of 155 會例外！我祝所有的藝術家好運，也祝賀他們所付出的努力和所獲得的 所有成功。 ◇ ====== 卑詩省新西敏—本拿比選 區（New Westminster—Burnaby） 國 會議員朱利民（Peter Julian） 賀信： 我很榮幸能有機會表達我對神韻藝術團的真誠感謝，歡迎你們回到溫哥 華。 神韻用光彩耀眼的繽紛服飾、技術頂尖的背景天幕、多才多藝的表演 家，讓古老而豐富的中華傳統文化藝術重煥生機。神韻藝術家們在每一 個舞台、每一場表演中都注入了深度、專業與能量。 能夠在伊麗莎白女皇劇院舉辦這場壯觀的、用藝術講述故事的演出，的 確是溫哥華的幸運。我要祝賀溫哥華法輪大法協會用辛勤努力將神韻請 到了溫哥華。祝你們好運，也祝你們有一個快樂、成功的狗年。 ◇ ====== Page 135 of 155 卑詩省南素里—白石鎮 （South Surrey—White Rock）國會議員 Gordie Hogg 賀信： 我很高興能與溫哥華法輪大法協會一起慶祝神韻藝術團 2018 年世界巡 演在加拿大的演出。 神韻反映、且有助於加拿大的文化多元性。與此同時，神韻展現的卓越 藝術，以優雅與美麗，啟迪著觀眾、令他們昇華。 請欣賞這場源自於 5000 年中華傳統文化、歌頌中國古典舞蹈與音樂之 優秀與宏大的、令人精神為之一振的演出。 ◇ ====== 溫哥華（Vancouver）市長 羅品信（Gregor Robertson） 賀信： Page 136 of 155 謹代表溫哥華市議會的所有同仁，我很高興能向蒞臨溫哥華 2018 年神 韻演出的，神韻藝術團和所有的神韻藝術家致以祝賀。 作為市長，我以我們居住的這個充滿活力、文化多元的城市為豪。我們 非常幸運能擁有各種各樣的文化團體，他們為我們帶來的各種獨特的慶 祝活動豐富了我們所有人的生活。保持溫哥華的各種文化和藝術傳統非 常重要，這樣溫哥華人才能夠學習市內的多樣文化。我希望你們繼續保 護並推廣中國舞蹈藝術，讓我們的多元文化城市繼續煥發生機。 在溫哥華，中國新年一直都是受到盛大慶祝的佳節。祝你們有一個快 樂、健康和興旺的狗年。 ◇ ====== 維多利亞市（Victoria）市 長赫爾普斯（Lisa Helps） 賀信： 我很高興能代表維多利亞市，歡迎各位觀看神韻 2018 年巡迴演出。 作為加拿大最古老的唐人街的家鄉，維多利亞市與華人社區共同走過了 悠久的歷史。華人社區為我們的城市、我們的地區和國家增添了豐厚的 文化與活力，這對我們非常重要。 這樣的活動讓加拿大人有機會進一步接觸和了解中華文化的美麗傳 統，包括那些具有數千年曆史的音樂、歌曲。 謝謝你們支持神韻藝術團。我對所有的組織者、藝術家和義工致以最美 好的祝願。 Page 137 of 155 請欣賞這場演出！ ◇ ====== 高貴林港（Port Coquitlam） 市長摩爾（Greg Moore）賀 信： 我謹代表高貴林港市及市議會向溫哥華法輪大法協會致以最美好的祝 願。感謝你們邀請神韻藝術團，將於 3 月 23 日-25 日在溫哥華女皇劇院 演出，這也是神韻藝術團享有盛譽的 2018 年全球巡迴演出所蒞臨的 20 多個國家、包括 8 座加拿大城市的其中一站！ 卑詩省的多元文化讓我們的省份如此獨一無二、富有趣味，我們以接納 這樣的文化多元性為榮。我們要慶祝你們今年再次將你們世界級的演出 帶給我們欣賞。我們對你們一年一度的演出非常期待，也希望未來繼續 下去！ 我們衷心祝願你們度過一個成功的一年，希望你們在加拿大和全球的演 出達到並超出你們的期待。 祝你們所有人在狗年「恭喜發財」！ ◇ ====== Page 138 of 155 穆迪港市（Port Moody） 市 長 Mike Clay 賀信： 我謹代表穆迪港市熱烈歡迎神韻 2018 年世界巡迴演出蒞臨女皇劇院。 我們很高興這個世界頂級中國古典舞藝術團能夠在卑詩省溫哥華舉行 演出。 這場演出通過非凡的舞蹈和音樂表演，讓加拿大人有機會體驗中國豐厚 的精神與文化傳統。當 5000 年的舞蹈與音樂展開之時，神韻讓中華歷 史傳統的文化和故事重現在觀眾眼前。 我要祝賀並讚揚法輪大法協會，因為他們把神韻演出不僅帶到了卑詩 省，也帶去了加拿大各地。法輪大法協會不僅為我們提供了這種充實自 我、分享中華文化的機會，也在全世界為保護人權而努力，這是非常重 要的工作。 祝你們成功舉辦晚會。 ◇ ====== 北溫區（District of North Vancouver）市長沃爾頓 （Richard Walton）賀信： Page 139 of 155 謹代表北溫哥華，我非常高興能向參與神韻 2018 演出的每位成員表示 歡迎。 神韻藝術家的驚人之美與巨大能量讓觀眾得到昇華和啟迪。這是對中華 傳統文化的引人入勝的展出，也是對加拿大多元文化社會的重要認可。 我祝願人人都能享受這場壯觀的演出。 ◇ ====== 三角洲市（Delta）市長 lois-e-jackson 賀信： 我謹代表三角洲市議會，向參與神韻藝術團 2018 全球巡演，包括在加 拿大各地演出的全體人員致以問候。 我向卑詩省法輪大法協會致以謝意。他們把這場壯觀而聞名全球的演出 帶到了卑詩省。尊敬並讚美加拿大華人豐富的中華傳統與文化，是極其 重要的。 我願你們享受這場真正美麗、啟迪心靈的演出。 ◇ ====== 素里（Surrey）市長 Linda Hepner 賀信： Page 140 of 155 我無比榮幸能代表素里市議會，向前來溫哥華女皇劇院觀看 2018 年神 韻演出的所有觀眾致以我們最衷心的問候與歡迎。 素里市是一個不斷成長並富有活力的多元文化大家庭，我們以此為榮。 在素里市，我們歡迎、尊敬並慶祝所有人和所有民族的文化。 今天，我們和華人社區一起在素里市推廣團結、溫暖和快樂的信息，這 也是在為這個我們熱愛的城市增添活力。 我讚揚溫哥華法輪大法協會為推廣中華文化藝術所做的不懈努力，他們 的所為是在打造一個健康的、具有包容性的社區。 我要感謝讓神韻演出得以成行的工作人員、志願者和支持者。 請享受這個美妙的夜晚，祝你們未來好運。 ◇ ====== Mission 市長 Randy Hawes 賀信： 我很榮幸能歡迎你們在神韻 2018 年世界巡演期間蒞臨加拿大。謝謝你 們與我們分享你們的文化與才華。能有機會更多了解中華傳統舞蹈與音 樂，我們對此心懷感激。 希望你們能享受在這個美麗國家的旅程。 ◇ ====== Page 141 of 155 Courtenay 市長 Larry Jangula 賀信： 借神韻藝術團在卑詩省開演之際，我向全體神韻藝術家和組織者表示歡 迎。 你們的演出能幫助加拿大及加拿大以外的觀眾了解中國古典音樂和舞 蹈的美好。這場富有創意的藝術演出能促使所有年齡、所有背景和文化 的人們團結在一起。我感謝你們把這些才華橫溢的藝術家與劇組人員帶 進我們的省份。 我向參與這場演出的所有人致以祝賀。 ◇ ◇約 3547 個漢字◇ ◇◇◇◇◇◇◇◇◇◇◇◇◇◇◇◇ Page 142 of 155 From: Liz Condon To: Liz Condon Subject: Municipal Survivor Climate Challenge Date: March 5, 2019 12:09:25 PM Attachments: Survivior Challenge to AVICC communities.pdf Dear Neighbour, The District of Highlands Council would like to challenge all of the AVICC Local Governments to a Municipal Survivor Climate Challenge and would request that this item be placed on an upcoming council agenda. The goal of the challenge is to initiate a fun and friendly local government competition with each participating council measuring their average “One-Planet Living” footprint of the Mayor and Council members, who then take steps in their daily lives over the next year to reduce their average footprint, with results forwarded to the District of Highlands via the Corporate Officer: [email protected]. The attached information will explain the challenge, but feel free to email with any questions. Liz Condon Administrative Assistant District of Highlands 1980 Millstream Road P: 474-1773 | F: 474-3677 | Web: www.highlands.ca P Please consider the environment before printing this e-mail This message is intended only for the use of the individual or entity names above. It may contain information that is privileged, confidential or exempt from disclosure under applicable law. If you are not the intended recipient, your receipt of this message is in error and not meant to waive privilege in this message. Please notify us immediately, and delete the message and any attachments without reading the attachments. Any dissemination, distribution or copying of this communication by anyone other than the intended recipient is strictly prohibited. Thank you. Page 143 of 155 File: 0400.04 February 26, 2019 Association of Vancouver Island Costal Communities Local Governments Dear Neighbour: RE: MUNICIPAL SURVIVOR CLIMATE CHALLENGE The District of Highlands Council would like to challenge all of the AVICC Local Governments to a Municipal Survivor Climate Challenge. The goal of the challenge is to initiate a fun and friendly local government competition with each participating council measuring their average “One-Planet Living” footprint of the Mayor and Council members, who then take steps in their daily lives over the next year to reduce their average footprint. Highlands Council believes this fun competition can show community leadership while assisting in education and building local resilience in the face of a rapidly changing climate. The calculator we are using is: https://www.footprintcalculator.org. This easy to use online tool gives the following data based on subjective inputs by individuals: 1. How many Earth’s would be required if everyone lived like that person 2. Ecological footprint (how many hectares of land are required) 3. Carbon footprint (tonnes of CO2) The District of Highlands hopes to launch this competition on Earth Day 2019 (April 22) and the competition would run for one year, until Earth Day 2020. What would be involved? Each council member would determine their personal results prior to April 22, 2019 using the footprint calculator. Your Council’s average results for the three items above would be calculated (this responsibility could be assigned to a council or staff member) and the averaged results would be forwarded to the District of Highlands via the Corporate Officer: [email protected]. Then throughout the year council participants would work towards lowering their initial results. Come Earth Day 2020 the same participants will once again take the challenge and the councils average would then again be forwarded to the District of Highlands. Highlands will summarize the results and relay them back to you. Again, these are combined averages and not individual results. Page 144 of 155 Municipal Survivor Climate Challenge Page 2 Goals of the Challenge: to educate to engage community and the region in a simple fun way to invite information community participation by expanding the survey to residents to attract media coverage to demonstrate community leadership in responding to the climate crisis to build local resilience to gain more support for climate policies and initiatives to empower individuals to take action Join our carbon footprint duel! Two documents are attached for your reference; a one-page poster including District of Highlands Council’s average figures, and the original information memo from Councillor Ann Baird. If you have any questions regarding this initiative, please do not hesitate to contact the District of Highlands at 250-474-1773. Yours truly, Ken Williams, Mayor District of Highlands 1980 Millstream Road, Victoria, B C V6B 6H1 Tel: (250) 474-1773 Fax: (250) 474-3677 Web: www.highlands.ca Page 145 of 155 Highlands Council Challenges your Council to a carbon footprint duel with the launch of the Municipal Survivor Climate Challenge LAUNCH DATE APRIL 22, 2019 In our concern for climate change, Highlands Council would like to challenge your Council in a friendly competition to take the Municipal Survivor Climate Challenge to compare ecological footprints and to strive to take steps in daily life to reduce your Council’s average footprint. Only council averages will be used for comparison, and no individual results will be made known. We would also like councils to encourage their residents to take the challenge, the District of Highlands advertized the challenge in its Spring issue of its newsletter. The calculator we have used is located at: https://www.footprintcalculator.org It takes only a few minutes to fill out. This tool gives the following data based on subjective inputs by individuals: • How many earths would be required if everyone lived like that person • The ecological footprint (how many hectares of land would be required) • The carbon footprint (tonnes of CO2) Highlands Council average figures are: 2.4 earths 4.14 hectares 6.94 tonnes of CO2 Bragging rights go to the Council that: • Starts with the lowest number of earths • Has the largest reduction over one year • Has the lowest number at the end of one year And the fossil award would go to the council with the highest average. The goals for this challenge are: • To educate • To engage community and the region in a simple and fun way • To invite informal community participation • To attract media coverage • To demonstrate leadership in responding to the climate crisis • To build local resilience • To gain more support for climate policies and initiatives • To empower individuals to take action Will you accept the challenge? Page 146 of 155 DISTRICT OF HIGHLANDS From the Desk of Councillor Ann Baird Council Member Motion/Recommendation To: Council Members File: 0530.01 From: Councillor Ann Baird Date: December 13, 2018 Subject: Municipal Survivor Climate Challenge Introduction: Create a friendly competition between municipal councils challenging them to decrease their ecological footprint with the goal of education, community leadership, and building local resilience in the face of a rapidly changing climate. Background: The new report of the IPCC (Intergovernmental Panel on Climate Change) (Nov 2018) focuses on the emission pathways to keeping global average temperatures under a 1.5 degree Celsius rise AND the implications of not doing so. The consequences are bad enough even at the 1°C rise we have already experienced, but almost unspeakable if we don’t meet this 1.5°C target. The IPCC findings state that global emissions must reduce 45% by 2030 and 100% by 2050. The good news is that scientists and economists say this is possible. The bad news is that we need to change everything immediately. https://report.ipcc.ch/sr15/pdf/sr15_spm_final.pdf Quote from Sir David Attenborough at COP24 (UN Climate Summit in Poland) on Dec 3, 2018. https://www.bbc.com/news/science-environment-46398057 "Right now we are facing a manmade disaster of global scale, our greatest threat in thousands of years: climate change. If we don’t take action, the collapse of our civilisations and the extinction of much of the natural world is on the horizon. "The world’s people have spoken. Time is running out. They want you, the decision- makers, to act now. Leaders of the world, you must lead. The continuation of civilisations and the natural world upon which we depend is in your hands.” Quote from António Guterres, the United Nations secretary general on Sept 10, 2018. https://www.un.org/sg/en/content/sg/statement/2018-09-10/secretary-generals-remarks- climate- change-delivered “If we do not change course by 2020, we risk missing the point where we can avoid runaway climate change, with disastrous consequences for people and all the natural systems that sustain us.” Details for The Municipal Survivor Climate Challenge: To initiate a fun and friendly municipal competition with each participating council measuring their average “One-Planet Living” footprint of the mayor and council, who then take steps in their daily lives over the next year to reduce their average footprint. Suggested calculator: https://www.footprintcalculator.org/ This tool gives the following data based on subjective inputs by individuals: 1. How many Earth’s would be required if everyone lived like that person 2. Ecological footprint (how many hectares of land are required) 3. Carbon footprint (tonnes of CO2) Page A Page 147 of 155 Council Member Motion – December 17, 2018 Municipal Survivor Climate Challenge Page 2 Bragging rights and possible award would be for the council that: 1. Starts with the lowest footprint (how many earth’s) 2. Has the biggest reduction over one year 3. Has lowest at the end of the year 4. And perhaps the fossil award to the highest average footprint council Goals: 1. Education 2. Community and regional engagement in a simple and fun way 3. Invite informal community participation or expand to a community footprint survey 4. Media coverage 5. Leverage existing pathways of inter-municipal interactions to expand climate awareness 6. Demonstrate community leadership in responding to the climate crisis 7. Shift the cultural story around climate action 8. Build local resilience 9. Gain more support for climate policies and initiatives 10. Empower individuals to take action Many people say that individual actions don’t make a difference. To this we can say: 1. Individual actions add up. Think of a drop of water, a puddle, a pond, a lake, a river, an ocean. 2. It’s about ethics and doing the right thing. Demonstrate climate leadership to our community and to our region. 3. People that take personal action are more likely to take political action and support/request meaningful changes locally, provincially, federally, and globally. 4. Personal changes now will make us more resilient to climatic, ecological and economic shocks. Other Comments: • Requires very little staff time and has no financial costs • Easy to use and no individual footprints are shared…only council average • Individuals who are feeling hopeless or are negatively impacted by the enormity of the climate crisis suffer more health and stress related issues. Offering examples of actions and opportunities can help individuals begin making changes. Personal actions often lead to a sense of control; connection and hope which help reduce stress, anxiety, and fear, thereby leading to a healthier community. NOTICE OF MOTION for January 7, 2019 regular council meeting: That council initiates the Municipal Survivor Climate Challenge AND perform our individual global footprint calculations, AND allow the Chief Administrative Officer to average our individual footprint results (including number of planets, CO2e, and number of hectares of land), AND send a letter with Highlands Council averages challenging other AVICC municipalities to do the same. Respectfully Submitted, Councillor Ann Baird Page B Page 148 of 155 From: Andrea Chan Subject: Vancouver Island Science Fair Invitation 2019 Date: March 5, 2019 11:14:15 AM Attachments: VIRSF Invitation 2019.docx Hello, My name is Andrea Chan and I am the President of the Society for the Advancement of Young Scientists. I would like to invite the Mayor and the Council to the Vancouver Island Regional Science Fair hosted at the University of Victoria on April 7-8 2019. Attached is a invitation with more details. Hope to hear soon, Thank you -- Andrea Chan President, Society for the Advancement of Young Scientists Page 149 of 155 Society for the Advancement of Young Scientists Organizers and sponsors of VANCOUVER ISLAND REGIONAL SCIENCE FAIR March 5, 2019 Dear Mayor and Council, I am contacting you on behalf of SAYS, the Society for the Advancement of Young Scientists, which has been registered under the Societies Act of BC since 1974 as a non-profit society. The objective of SAYS is to foster scientific enquiry among young people by running the Vancouver Island Regional Science Fair (VIRSF) and by sending the highest-ranking exhibitors to the Canada Wide Science Fair (CWSF). I would like to cordially invite you to visit the fair this year and to help us recognize the youth of today, the efforts that they have put into their projects, and the interest they have shown in education and exploration of scientific and engineering topics. The VIRSF is hosted at the University of Victoria, in the Elliott Building, Lecture Wing, and this year is held on Sunday 07 April - Monday 08 April 2019. Exhibit judging is on Sunday 10-11:45am and 1-3pm Public viewing is on Sunday 1-4:30pm and Monday 10-12:30pm (suggested visit time) School tours are encouraged on Monday 10-12:30pm Awards ceremony and results notification is Monday 1:30-3pm The VIRSF affords the pre-eminent forum for local area school attendees to exhibit their scientific or engineering results, provides a forum for interacting with local members of the scientific community who act as judges, and allows the students to describe their interests to members of the general public and to other school children. Students from grades 4 to 12 who have participated in a school or district Fair and who have been chosen by that school or district may attend. Our catchment area comprises schools on the South Island (Nanaimo and south) and the Gulf Islands. We are the only Regional Science Fair in British Columbia that has operated continuously since the beginning; there are now some 101 such Fairs across Canada. The quality of our student delegates who represent the region at the Canada-wide Science Fair is usually very high, with most students who attend being recognized with a Gold, Silver, or Bronze medal, or with a category- specific award or University entrance scholarship. This past year, 5 of the 7 students who attended CWSF won either Gold, Silver, or Bronze medals, and each student also received at least one scholarship. Nicolas Fedrigo won platinum at CWSF and has traveled to Europe and Taiwan for international fairs. The CWSF is the highest level of science fair competition in Canada. Thank you very much for your consideration! Kind regards, Andrea Chan, SAYS president Page 150 of 155 Page 151 of 155 Page 152 of 155 Page 153 of 155 Page 154 of 155 Jennifer Royer Collard From: Keith Wells Dear Mayor Tait— On behalf of the Board of Directors and members of the Victoria Military Sports Society, I am writing to ask for your support for Greater Victoria’s bid to host the 2022 Invictus Games. As you may be aware, our bid is due in London, England on March 29, 2019, and there is little time to get all the required work done. Our immediate challenge is funding the creation and development of the formal Bid including the plan for hosting the Invictus Games in May 2022. The core municipalities in the Greater Victoria region have been asked to help fund the bid, and the response has been overwhelmingly positive. Victoria, Saanich, Langford, Esquimalt and Oak Bay have approached to contribute financially. In lieu of financial assistance at this point, we are requesting letters of support from the other eight municipalities. Is it possible for you to deliver such a letter prior to March 15th? No financial commitment is being asked for, but if the Bid is successful, we will be asking municipalities to contribute a maximum of $700,000 of the $39M event budget. The Invictus Victoria Sports Society’s board of Directors currently consists of community, business, military and sport leaders from Greater Victoria: • President ‐ Peter Lawless – Vice President, Canadian Olympic Committee, Lawyer • Members – Colin Ewart – President, BC Colleges; Keith Wells, Executive Director, Greater Victoria Sport Tourism Commission; Robert Bettauer – CEO, PISE; Alison Noble – Director Operations, 2017 Invictus Games; Clint Hamilton ‐ Athletic Director, UVic; Lisa Hill‐ Senior Vice President, Raymond James; LCdr David Dallin ‐ EA to Deputy Commander Royal Canadian Navy Can Sooke please help us accomplish our goal of earning the right to host the 2022 Invictus Games? We promise a spectacular and life‐affirming experience for competitors—and a once‐in‐a‐lifetime experience for spectators, that will live on far past the closing ceremonies. Sincerely, Keith Wells To help protect your privacy, Microsoft Office prevented automatic download of this picture from the Internet. http://www.armchairtourist.com/images/GVSTCforsig.png Keith Wells Executive Director / Greater Victoria Sport Tourism Commission 250-217-0931 • [email protected] 200, 737 Yates Street, Victoria, BC V8W 1L6 victoriasporttourism.com 1 Page 155 of 155