WESTERN ILLINOIS UNIVERSITY BOARD of TRUSTEES October 3, 2014, 9:00 A.M
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WESTERN ILLINOIS UNIVERSITY BOARD OF TRUSTEES October 3, 2014, 9:00 a.m. Capitol Rooms, University Union Western Illinois University Macomb, Illinois Phone: 309/298-2421 Agenda Topic Page Action Motion to Convene to Open Session – 8:00 a.m. Roll Call Action Motion to Convene to Closed Session – 8:00 a.m. Roll Call Action Closed Session – 8:00-8:45 a.m. 8:45 a.m. – Break – Board of Trustees Group Photo Motion to Reconvene in Open Session – 9:00 a.m. Roll Call Action Review and Approval of June 6, 2014 Board Meeting Minutes .............................................. 5 Action Review and Approval of July 10-11, 2014 Board Retreat Minutes ......................................... 7 Action Chairperson’s Remarks Cathy Early President’s Remarks Jack Thomas Assistant to the President for Governmental Relations Report Jeanette Malafa 1 Agenda Topic Page Action General Comments by Vice Presidents Dr. Kenneth Hawkinson, Provost and Academic Vice President Mr. Brad Bainter, Vice President for Advancement and Public Services Dr. Gary Biller, Vice President for Student Services Ms. Julie DeWees, Vice President for Administrative Services Dr. Joseph Rives, Vice President for Quad Cities and Planning Advisory Group Reports and Comments David Dunn – President, Student Government Association – Macomb & Nicolas Moreno – President, Student Government Association – Quad Cities Wendi Mattson – President, Civil Service Employees Council – Macomb & Alison Shook – Representative, Civil Service Employees Council – Quad Cities Amanda Shoemaker, President, Council of Administrative Personnel – Macomb & Audrey Adamson – Representative, Council of Administrative Personnel – Quad Cities Mandeep Singh – Chair, Faculty Senate – Macomb & Padmaja Pillutla – Chair, Faculty Council – Quad Cities Board Committees Finance Committee William Epperly, Chair Report No. 14.10/1 ..................................................................................................................... 9 Report on Contributions (Vice President Brad Bainter) Report No. 14.10/2 ................................................................................................................... 17 Purchases of $100,000 - $499,999.99 Receiving Presidential Approval (Vice President Julie DeWees) Resolution No. 14.10/1 .............................................................................................................. 25 Action Approved Depositories and Signatories (Vice President Julie DeWees) Resolution No. 14.10/2 ............................................................................................................... 27 Action FY 2015 All-Funds Budget (Budget Director Matt Bierman) Resolution No. 14.10/3 ............................................................................................................... 33 Action FY 2016 Appropriated Operating Budget Recommendations (Budget Director Matt Bierman) Resolution No. 14.10/4 ............................................................................................................... 45 Action FY 2016 Appropriated Capital Budget Recommendations (Budget Director Matt Bierman) Academic and Student Services Committee Yvonne Savala, Chair Report No. 14.10/3 ................................................................................................................... 63 Office of Sponsored Projects Annual Report (Provost Ken Hawkinson and Director of Office of Sponsored Projects Shannon Sutton) 2 Agenda Topic Page Action General Discussion and Action Items Report No. 14.10/4 ................................................................................................................... 81 Annual Report on Athletics (Vice President Gary Biller and Director of Athletics Tommy Bell) Report No. 14.10/5 ................................................................................................................... 83 Quarterly Long Term Plan Update (Vice President Joe Rives) Report No. 14.10/6 ................................................................................................................... 91 FY 2015 Long Term Plan Update (Vice President Joe Rives) Report No. 14.10/7 ................................................................................................................. 111 FY 2015 Strategic Plan Update (Vice President Joe Rives) Resolution No. 14.10/5 .......................................................................................................... 171 Action Release of June 6, 2014 Closed Session Meeting Minutes Resolution No. 14.10/6 .......................................................................................................... 173 Action Revision to Board Regulations, Parental Leave, II.B.12.f.(2)(a) (Vice President Julie DeWees and Assistant Director of Equal Opportunity and Access Rica Calhoun) Resolution No. 14.10/7 .......................................................................................................... 175 Action Property Acquisition (Vice President Julie DeWees) Old Business New Business Report No. 14.10/8 ................................................................................................................. 177 Technology Security Report (Provost Ken Hawkinson, Associate Provost Kathy Neumann and Executive Director of University Technology CIO Stephen Frazier) Next Meeting – December 19, 2014 – WIU-Macomb Adjourn Action College of Business and Technology Luncheon – Multicultural Center – 12:30 p.m. Ribbon Cutting – University Union – 2 p.m. 3 WESTERN ILLINOIS UNIVERSITY BOARD OF TRUSTEES October 3, 2014 Review and Approval of June 6, 2014 Board Meeting Minutes Minutes are available for review at: http://www.wiu.edu/board_of_trutees/minutes/index.php 5 WESTERN ILLINOIS UNIVERSITY BOARD OF TRUSTEES October 3, 2014 Review and Approval of July 10-11, 2014 Board Retreat Minutes Minutes are available for review at: http://www.wiu.edu/board_of_trutees/minutes/index.php 7 WESTERN ILLINOIS UNIVERSITY BOARD OF TRUSTEES October 3, 2014 Report No. 14.10/1 Report on Contributions 9 Interim Campaign Progress Report July 1, 2014 - June 30, 2015 PLEDGES RECEIPTS Planned Gifts Pledges Planned Present Value Total Cash Gifts in Total Outright Gifts Made Gifts Future (not included in total) Pledges Gifts Kind (not associated with pledges) $227,514 $250,000 $0 $477,514 $1,345,493 $29,473 $1,374,965 FY2015 Progress: $1,852,480 Total Goal % to Goal FY2015 $1,852,480 $9,000,000 20.58% Outside scholarships not included in report: $0.00 PURPOSE: Record of FY2015 Goals and Progress AUDIENCE: Internal use for administrators and development officers NOTES: COFAC does not include Radio; Student Services does not include Parents Fund Gifts in Kind do not include Service or Noncharitable Gifts in Kind. Printed on: 9/2/2014 10 Interim Campaign Progress Report July 1, 2014 - June 30, 2015 Student CAS CBT COEHS COFAC Library Honors CIS QC WQPT Athletics Alumni BOT Radio PFA Other Total Services Pledges 14,852 13,213 5,620 41,821 4,775 1,560 120 16,694 7,330 39,867 7,310 340 858 59,830 0 13,324 227,514 Gifts 29,818 123,895 30,213 20,125 1,250 50 1,910 23,663 1,260 43,211 22,025 1,625 1,965 16,288 0 1,028,195 1,345,493 Gifts-in-Kind 0 4,675 0 0 646 0 0 0 0 60 24,092 0 0 0 0 0 29,473 Planned Gifts 0 0 250,000 0 0 0 0 0 0 0 0 0 0 0 0 0 250,000 Future Value 2015 Total: 44,670 141,783 285,833 61,946 6,671 1,610 2,030 40,357 8,590 83,138 53,426 1,965 2,823 76,118 0 1,041,519 1,852,480 Outside scholarships not included in report: $524,490 PURPOSE: Record of FY15 Progress by unit AUDIENCE: Internal use for administrators and development officers NOTES: COFAC does not include Radio; Student Services does not include Parents Fund. Gifts in Kind do not include Service or Noncharitable Gifts in Kind. Printed on: 9/2/2014 11 Significant Donors Report, Fiscal Year 2015 Gifts of $5,000 or more as of 9/9/2014 Includes pledges and receipts since July 1, 2014 Pledges Receipts Planned Planned Non- Total Planned Planned Non- Total Pledges Gifts Gifts GIK Deductible Pledges Cash Pledges Gifts Gifts GIK Deductible Receipts Name Made Made PV Made GIK Made FY15 Gifts Paid Paid Cash Paid GIK Paid FY15 Apple Computer Inc - - - - - - 35,988 - - - - - 35,988 Archer-Daniels-Midland - - - - - - 100,000 - - - - - 100,000 Company Armstrong, Dale - - - - - - 476,039 - 2,500 - - - 478,539 Armstrong, Esther - - - - - - 476,039 - 2,500 - - - 478,539 Bainter, Brad 6,010 - - - - 6,010 25 1,303 - - - - 1,328 Bye, Richard - 125,000 - - - 125,000 - - - - - - - Bye, Roseanne - 125,000 - - - 125,000 - - - - - - - Davenport Jaycees 30,000 - - - - 30,000 - - - - - - - Doris & Victor Day - - - - - - 10,000 - - - - - 10,000 Foundation Dow Agrosciences Llc - - - - - - 11,350 - - - - - 11,350 Martinelli-Fernandez, Sue 5,255 - - - - 5,255 381 1,280 - - - - 1,661 Gilbert, Chuck - - - - - - - 1,700 - - - - 1,700 Ihrig-Gilbert, Karen - - - - - - - - - - - - - Melz-Jennings, Lisa 1,825 - - - - 1,825 - 25 - - - - 25 Jennings, Shelli 25 - - - - 25 - 25 - - - - 25 Kim, Hyung - - - - - - 26,000 - - - - - 26,000 Tyirin-Kirk, Carolyn - - - - - - - - - - - - - Kirk, Gordon - - - - - - - 5,218 - - - - 5,218 Knight, Greg - - - - - - 3,625 - - - - - 3,625 Knight, Susan - - - - - - 3,625 - - - - - 3,625 Moline Foundation - - - - - - 500 135,000 - - - - 135,500 Nollen, Paul 500 - - - - 500 12,750 500 - - - - 13,250 Nollen, Sheila 500 - - - - 500 12,750 500 - - - - 13,250 On Campus Marketing - - - - - - 20,000 - - - - - 20,000 Ontiveros, Chris - - - - - - - 5,000 - - - - 5,000 Records listed in grey font indicate total