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AGENDA BOARD of DIRECTION American Concrete Institute AGENDA BOARD OF DIRECTION American Concrete Institute Renaissance Grand Portland/Benton St. Louis, Missouri Thursday, November 6, 2008 10:00 a.m. – 5:00 p.m. AGENDA BOARD OF DIRECTION American Concrete Institute Renaissance Grand Portland/Benton St. Louis, Missouri Thursday, November 6, 2008 10:00 a.m. – 5:00 p.m. MEMBERS Executive Committee Directors Luis E. Garcia, President Claude Bédard Florian G. Barth, Vice President Kenneth B. Bondy Richard D. Stehly, Vice President Ramón L. Carrasquillo David Darwin, Immediate Past President Beverly A. Garnant William R. Tolley, Executive Vice President S. K. Ghosh Charles S. Hanskat Colin L. Lobo Myles A. Murray Michael J. Schneider Past Presidents Andrea J. Schokker James R. Cagley Eldon G. Tipping Thomas D. Verti Kari L. Yuers 1.0 ADMINISTRATIVE 1.1 Call to Order / Roll Secretary will confirm quorum. Bylaws (Article III, Section 9) require excuse for absence. 1.1.1 Introduction of Distinguished Visitors and New Staff Member Board of Direction Meeting Agenda Page 2 of 14 St. Louis, Missouri November 6, 2008 1.2 Approval of Agenda Policy: Items of Board business not circulated in advance of meetings in either Board or Board committee agenda will only be considered by unanimous consent of Board members present. Documentation of items published in Board committee agenda or minutes will constitute prior notification. The Executive Committee is excluded from this restriction. Items may be added to the Agenda only by unanimous consent. 1.3 Approval of April 3, 2008 Meeting Minutes 1.4 Ratification of Web Ballot September 2, 2008 – By web ballot canvassed 9-12-08 the Board approved revisions to the Executive Vice President’s Position Specifications document, as recommended by the Board Task Group on an EVP Search. The Board will be asked to ratify this ballot, so the action can be recorded in the minutes. 2.0 BOARD PLANNING and DISCUSSION SESSION The Board may wish to take formal action on items discussed at the pre-Board Planning and Discussion Session. • How Sustainability will Impact ACI and its Committees 3.0 EXECUTIVE ......................................................... Luis E. Garcia, Executive Committee Chair 3.1 Actions Taken on Behalf of the Board Bylaws (Article III, Section 12) provide that the Executive Committee may act on behalf of the Board of Direction between Board meetings. The following are actions taken by the Executive Committee since the spring 2008 convention. 3.1.1 Oversight ACI’s IRS Information June 23-24, 2008 – The instructions for non-profit organizations to complete the IRS 990 Tax Form have been completely revised and include some major changes, including sections on disclosure and conflicts that affect officers, directors, trustees, and key employees. The Executive Committee agreed that annually at its summer meeting they will review the 990 Form prior to being filed. (See Board Agenda Item 5.5 for further action on this topic). Board of Direction Meeting Agenda Page 3 of 14 St. Louis, Missouri November 6, 2008 3.1.2 Code Reorganization Support June 23-24, 2008 – The Executive Committee approved retaining a consultant to review and rewrite the final draft of the reorganized Code and commentary. The Executive Committee also authorized reimbursement of travel expenses for four 318 members to meet twice during the summer of 2008, waiving a Financial Impact Statement. 3.1.3 Policy on the Concrete Knowledge Center Background: The Technical Activities Committee asked for guidance and a policy on the Concrete Knowledge Center, prior to its summer 2008 meeting. June 23-24, 2008 – The Executive Committee approved adoption of the following policy to manage and expand the Concrete Knowledge Center. “The Concrete Knowledge Center (CKC) is an area within the ACI website that provides technical information. ACI’s Executive Vice President is responsible for managing the CKC –including determining appropriate CKC subject matter, website design, and member benefits. Information previously vetted through an established ACI process, or vetted by one of ACI’s International Partners, is considered suitable to post without additional review. For other information, a Board-level committee determines a suitable review and approval process. The CKC should not duplicate material found elsewhere on the ACI website; however, links to such information can be used.” 3.1.4 Pilot Program to Promote ACI Certification June 23-24, 2008 – The Executive Committee approved the Certification Programs Committee recommendation that a pilot program to promote incorporation of ACI certification into university civil engineering curriculums be implemented. 3.1.5 Restructure International Committee Subcommittees Background: The Executive Committee at its 2008 midwinter meeting discussed the present structure of the International Committee’s subcommittees and agreed there appears to be some overlap between the IC subcommittees and the ACI Board committees. A task group was formed to review the current IC subcommittee structure and develop recommendations for an appropriate structure for IC. Board of Direction Meeting Agenda Page 4 of 14 St. Louis, Missouri November 6, 2008 June 23-24, 2008 – The Executive Committee endorsed the recommendations suggested by the Task Group to Review International Committee’s Subcommittee Structure to move the IC subcommittee on certification to a subcommittee of the Certification Programs Committee; the IC subcommittee on membership be moved to a subcommittee of the Membership Committee, with the chairs of these two subcommittees appointed as members of the International Committee. The IC subcommittee on Conferences and Conventions be restructured and renamed the Conventions and Education subcommittee reporting to IC with the mission expanded to include educational programs appropriate for the international community. The international conferences are to move to the full International Committee. The remaining two subcommittees: 1) Publications and Website and 2) Partnerships be merged and renamed the International Partners and Publications subcommittee, reporting to the IC. Staff was directed to seek confirmation and support from the International Committee, Membership Committee, and the Certification Programs Committee on the plans to restructure the IC’s subcommittees and update the Board at its present meeting. (See Board Agenda Item 9.1 for further action on this topic). 3.1.6 Develop and Deliver E-Learning Products in Partnership with Elsevier, Inc. June 23-24, 2008 – The Executive Committee approved the recommendation of the Board Task Group to Review Educational Programs to negotiate a partnership with Elsevier, Inc. to develop and deliver online products that would generate significant concrete-related e-learning activity worldwide. 3.1.7 International Chapter Roundtable – Cartagena, Colombia Background: Arrangements for the International Chapter Roundtable (9-16- 08) are being coordinated with Asociación Colombiana de Productores de Concreto (ASOCRETO) who has agreed to provide the meeting room, etc. for the Roundtable. ASOCRETO’s ‘Reunion del Concreteo’ will be held in conjunction with the Roundtable (9/17-19/08). Past Presidents Anthony Fiorato and José Izquierdo have been invited to attend the conference. June 23-24, 2008 – The Executive Committee agreed that ACI would cover the one-day expenses for Past Presidents Fiorato and Izquierdo to attend the International Chapter Roundtable, as they would be attending the ASOCRETO Conference held in conjunction with the Roundtable. Board of Direction Meeting Agenda Page 5 of 14 St. Louis, Missouri November 6, 2008 3.1.8 Funding—International Workshop on Structural Concrete in the Americas June 23-24, 2008 – The Executive Committee approved funding of $10k for ten young practicing engineers to participate as speakers at the 5th International Workshop on Structural Concrete in the Americas. 3.1.9 ACI Participation in ASTM’s Technical Assistance Program/Coordinated Seminar August 26, 2008 – By web letter ballot canvassed 9-8-08, the Executive Committee approved the invitation by ASTM for ACI to participate in their Concrete/Cement Technical Assistance Training Program being conducted in the Gulf region in November 2008. ACI will also participate in a Coordinated Program Seminar on international and global cooperative efforts. ACI will provide a speaker to give a presentation on the concrete design code and personnel certification, at an estimated cost of $4,500. The Board will be asked to endorse the actions taken by the Executive Committee. 3.1.10 Recommendations of the Executive Committee (November 2008 meetings) The Executive Committee may have additional recommendations for the Board consideration. 4.0 STRATEGIC 4.1 Update on Search Process for the Executive Vice President [Closed Session] Search Committee Chair James Cagley will provide the Board with an update. 4.2 State of the Institute Report HANDOUT Background: The State of the Institute Report is updated annually during the second quarter and is available for Executive Committee review at its summer meeting and by the Board at its fall meeting. For the information of the Board, an updated edition of the State of the Institute Report will be distributed to members of the Board and Board committee chairs under separate cover and to members of TAC, EAC, CPC, IC, Marketing Committee, Membership Committee and the Publications Committee at the convention. The document is also available on ACI’s Website. Staff member Donna Halstead will update the Board
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