CUMNOR PARISH COUNCIL Minutes of the Meeting of the Cumnor Parish Council on Monday 4 January 2021 at 7.30pm via Zoom Present. Tom Christophers, Chairman, Laurence Waters, Vice-Chairman, Dina Black, Bella Bond, Dona Foster, Bryan Goudman, Alison Jenner, Paula Lopez, Judy Roberts, Ray Stone, Nick Surman, Chris Westcott, Oliver Wright, DC Paul Barrow and Tina Brock, Clerk. 01/21 Apologies for Absence. Lewis Bowman (work commitment) and John Griffin, (family commitment). These apologies were received. 02/21 Declarations of Interest. None. 03/21 Variance of Order of Business. None. 04/21 Minutes of the Meeting of the Parish Council. Council resolved to adopt the minutes of the meeting held on Monday 7 December 2020 which would be signed by the Chairman as a correct record when Council next meets in person. 05/21 Matters Arising from the Minutes. None. 06/21 Clerk's Newsletter and Addendum. Received. i. Payment of Accounts. Approved as per minute 07/21. 07/21 Payments of Accounts. Council resolved to authorise the payments specified in the Clerk's Newsletter and Addendum and reproduced below: Table 1 List of receipts received. Statutory Power Receipts received Description Total 15 Enclosure Act 1845 Rural Payments Agency Higher Level Stewardship (see 2,143.70 payment 96) Table 2 List of payments now due. Statutory Power Payments now due Description Total 93a, 93b, 93c, 93d SO Staff costs 5,228.09 LGA 1972 s112 Contract/Pensions Act 2014 DD Telecom Act 1984 s97 BT Mobile phone monthly charges 12.00 DD Telecom Act 1984 s97 BT Office phone monthly charges 36.47 DD Telecom Act 1984 s97 BT Office phone monthly charges 36.24 94 LGA 1972 s111 SLCC Clerk’s training/event 90.00 95 LGA 1972 s214 Garden of Remembrance grounds Paul Jovanovic maintenance July - Sept 120.00 96 Enclosure Act 1845 Cumnor Conservation Group Higher Level Stewardship (see 2,143.70 receipt 15) 97 LGA 1972 s133 Dean Court Community Grant 500.00 Assoc 98 LGA 1972 s137 Community Christmas Tree Grant 100.00 Project 99 Road Traffic Act 1984 Cumnor C E Primary School Grant 615.00 s72 100 LG (misc prov) Act The Bin Cleaner Quarterly clean of bus shelters 560.00 1953 s4 101 LG (Misc Prov) Act MRH Services Visual inspection of play parks 101.00 1976 102 LGA 1972 s111 The Net Result Payroll Oct-Dec 55.50 103a LG (Misc Prov) Act Litter picking and hedge cutting at 1,382.40 Ady Podbery Grounds Care 1976 S19 play parks 103b LG (Misc Prov) Act Litter picking, raking sand and pea 1976 S19 Open Spaces Act Ady Podbery Grounds Care shingle, burial ground hedge 1906 cutting 103c LG (Misc Prov) Act Ady Podbery Grounds Care Remove dead tree at Fogwell Field 1976 S19 1 Statutory Power Payments now due Description Total 104 Public Health Act Total Pest Control (UK) Ltd Quarterly mole control - Fogwell 113.40 1875 Field Notes. i. After all payments are made the Santander Community Account will be in credit at £144,903.25 + £44.74 = £144,947.99 (accounting error in underpaid SO for clerk’s salary) ii. The Council has the following debtor for 2020/21: HMRC (Reclaimable VAT) £4,894.94. iii. As at 17 December 2020 the Corporate Notice a/c held a credit balance of £73,049.70. 08/21 Public Participation. None. COUNCIL 09/21 Co-option of One Councillor. Council unanimously agreed to co-opt Dina Black as a member of the Council’s Cumnor Village Ward. The Council welcomed Dina to the Council. The Acceptance of Office and Register of Interest had been completed and signed. REPORTS 10/21 Report from County Councillor(s). CC Roberts submitted a written report. General At the last council meeting our Green member’s motion on “20 is plenty “ was passed even though I had met with resistance in the morning on a question about reducing the speed limit on the Botley Road Corridor to 20 mph. I have been contacted by the portfolio holder that she will raise the 20 mph speed limit on Botley Road Corridor again with her officers. Motions on Climate change and Active travel were also passed but they did abolish the Cycling Champion. Traffic and Highways The 30 mph on Oxford Road, Cumnor was approved at the last meeting in December so that this means it is 30 mph as you enter from Wotton from the top of Cumnor Hill. This should slow the speed of traffic entering all of Cumnor Parish. Work has been pencilled in for January 2021. I am following up several reports of street lights not working, specifically the one in the Nobles Close footpath. I am re-reporting them as the county Councillor on FixMyStreet as well as contacting officers and that approach is working albeit slowly. Consultations The budget consultation ends on the 13 January. There is also a Consultation on Oxfordshire Street Design. This starts on December 11th and ends on 17 January. It is designed to be accessed alongside the District Design Guide and Neighbourhood plans. The Oxfordshire ZEZ pilot finishes on January 17 January. Botley Library The new library is still open for Click and Collect but closed because of Tier 4 restrictions 11/21 Report from District Councillor(s). DC Jenner submitted a written report. 9 December. Cllr Robert’s and I attended Full council, when a motion was passed calling for improvements to the water quality of the Thames and action plan to eliminate Controlled Sewage Overflows. 14 December. I attended the Climate Emergency Advisory Committee meeting, which included an update on the Oxfordshire Electric Vehicle Infrastructure Strategy 15 December. I attended the Scrutiny Committee which looked into the process and outcome of the tendering process for Old Abbey House in Abingdon. Scrutiny members were satisfied with both aspects. We held the Fit for the Future zoom public meeting on 16 December, when several speakers were able to inspire us with their outlines of what we as Cumnor residents can do. Some residents offered their active support. We shall bring these to the next FFTF meeting on 11 January and plan our next steps. Stuart Newton has produced an online map of the Parish which we hope will soon be publishable. I have not visited the environmentally friendly lavatory yet (COVID closures) but have recently heard about two not far away which I shall try to look at, if possible. 2 We are expecting further Covid limits for Oxfordshire later this evening. 12/21 Reports from Representatives on Outside Bodies. i. Brize Norton Local Consultative Working Group minutes of the meeting held on 8 December 2020 were received. ii. Cumnor Hurst SSSi. Chris Westcott reported that over the Christmas period a member of the public was spotted carrying out building works in Unit 1 of the SSSi. This was reported to Council and Jim Mower, the incoming Chairman of the Cumnor Conservation Group, who reported this to Mike Packer, Ecosystem Assets, Natural England and Thames Valley Police. It is a criminal offence to cause damage to an SSSi. (Clerk’s Note: Jim Mower would be attending a Council meeting in March/April to discuss Council’s future relationship with the Cumnor Conservation Group. The SSSi is split into 2 sites. Site 1 is managed by Ecosystems and site 2 by the Cumnor Conservation Group.) FINANCE 13/21 Quarterly Financial Summary as at 16 December 2020 was noted. 14/21 Bank Reconciliations i. Quarterly bank reconciliation as at 16 December 2020 was verified by Critchleys Accountants. ii. Cash flow quarterly bank reconciliation from 1 April 2020 to 16 December 2020 was verified by Critchleys Accountants. ENVIRONMENT AND AMENITIES 15/21 Ad-hoc Grass Cutting of Grass Verges in the Parish. None. 16/21 Cumnor Nature Recovery Network A public meeting was held on Wednesday 16 December via Zoom which was fairly well attended. Speakers included Catriona and Kevan Bass, The Eynsham Nature Recovery Group, Jim Mower, Cumnor Conservation Group, Hanna Jenkins, Pinkhill Project and Lucy Crittenden, Hill End. 17/21 Pavilions. Council noted that the pavilions were closed due to Oxfordshire going into Tier 4 on Boxing Day. 18/21 Update on other current matters. None. NEIGHBOURHOOD PLAN 19/21 Draft minutes of the Neighbourhood Plan Steering Group. Council received the draft minutes of the meeting held on Tuesday December 2020. 20/21 Update from Chris Westcott, Chairman of Neighbourhood Plan Steering Group. Chris Westcott informed Council that there had been some confusion over the appointment of an examiner and that VWHDC made the decision and did not need to consult with Council. The examiner chosen by the VWHDC was Andrew Ashcroft. Oneill has been commissioned to comment on VWHDC’s responses to the regulation 16 consultation in advance of any questions from the examiner. The next meeting of the Group would be on Wednesday 13 January 2020 at 7pm. PLANNING 21/21 Draft Minutes of the Planning Committee Meeting. Council received the draft minutes of the meeting held on Monday 21 December 2020. 22/21 Submitted Planning Applications. The Council would submit the following observations: Table 2 List of planning applications. Ref Planning Address and proposal application number i P20/V3282/FUL 26 Arnolds Way, Cumnor, Oxford OX2 9JB Demolition of the existing dwelling and the erection of a block of 6 flats fronting onto Arnolds Way, containing 4x2 bed, 2x1 bed flats and a single 5 bed dwelling 3 Ref Planning Address and proposal application number to the rear of the plot, fronting onto Scholar Place. Two new access roads are proposed off Scholar Place.