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(Public Pack)Agenda Document for Council, 17/10/2018 17:00

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(Public Pack)Agenda Document for Council, 17/10/2018 17:00 Agenda Council Date: Wednesday 17 October 2018 Time: 5.00 pm Place: Council Chamber, Town Hall For any further information please contact: Catherine Phythian, Committee and Members Services Officer Telephone: 01865 252275402 Email: [email protected] If you intend to record the meeting, it would be helpful if you speak to the Committee Services Officer before the start of the meeting. This meeting will also be available via a webcast. The webcast will be available to view on the City Council's website after the meeting. Council Membership Lord Mayor Councillor Colin Cook Deputy Lord Councillor Sajjad Malik Mayor Sheriff Councillor Craig Simmons Members Councillor Mohammed Altaf-Khan Councillor Richard Howlett Councillor Lubna Arshad Councillor Rae Humberstone Councillor Jamila Begum Azad Councillor Dan Iley-Williamson Councillor Shaista Aziz Councillor Pat Kennedy Councillor Nadine Bely-Summers Councillor Tom Landell Mills Councillor Susan Brown Councillor Ben Lloyd-Shogbesan Councillor Nigel Chapman Councillor Mark Lygo Councillor Mary Clarkson Councillor Dr Joe McManners Councillor Tiago Corais Councillor Chewe Munkonge Councillor Steven Curran Councillor Susanna Pressel Councillor Hosnieh Djafari-Marbini Councillor Mike Rowley Councillor Alex Donnelly Councillor Martyn Rush Councillor James Fry Councillor Christine Simm Councillor Andrew Gant Councillor Linda Smith Councillor Stef Garden Councillor Roz Smith Councillor Stephen Goddard Councillor John Tanner Councillor Michael Gotch Councillor Richard Tarver Councillor Mick Haines Councillor Sian Taylor Councillor Paul Harris Councillor Marie Tidball Councillor Tom Hayes Councillor Ed Turner Councillor David Henwood Councillor Louise Upton Councillor Alex Hollingsworth Councillor Dick Wolff The quorum for this meeting is 12 members Copies of this agenda Reference copies are available to consult in the Town Hall Reception. Agendas are published 6 working days before the meeting and the draft minutes a few days after. All agendas, reports and minutes are available online and can be: - viewed on our website – mycouncil.oxford.gov.uk - downloaded from our website - viewed using the computers in the Customer Services, St Aldate’s, or - subscribed to electronically by registering online at mycouncil.oxford.gov.uk Summons A meeting of the City Council will be held in the Council Chamber, Town Hall, on Wednesday 17 October 2018 at 5.00 pm to transact the business set out below. Proper Officer AGENDA Pages MINUTE'S SILENCE AND TRIBUTES To hear tributes and observe a minute’s silence in memory of former Lord Mayors or serving councillors or serving senior officers who have died. Councillor Angie Goff, Liberal Democrat ward member for Wolvercote, died on 1 October 2017. PART 1 - PUBLIC BUSINESS 1 Apologies for absence 2 Declarations of interest 3 Appointment to Committees The Head of Law and Governance has been notified of a change of membership requested by the Labour Group Leader. Council is asked to make the following appointment to committees. Scrutiny Committee - to fill the vacancy created by Councillor Simm standing down on her appointment to the City Executive Board. The nomination to the vacant seat will be reported in the Briefing Note or at the meeting. 4 Public addresses and questions that relate to matters for decision at this meeting Public addresses and questions to the Leader or other Board member received in accordance with Council Procedure Rules relating to matters for decision in Part 1 of this agenda. The request to speak accompanied by the full text of the address or question must be received by the Head of Law and Governance by 5.00 pm on Thursday 11 October 2018 (by letter or by email to [email protected]) The briefing note will contain the text of addresses and questions submitted by the deadline, and written responses where available. A total of 45 minutes is available for this public speaking item. Responses are included in this time. Up to five minutes is available for each public address and up to three minutes for each question. CITY EXECUTIVE BOARD RECOMMENDATIONS 5 Proposed submission Draft Oxford Local Plan 2036 7 - 272 The Head of Planning, Sustainable Development and Regulatory Services is submitting a report to the City Executive Board on 16 October 2018 to recommend that Council approves the Oxford Local Plan 2036 Proposed Submission Document for public consultation and, subject to the outcome of the consultation, if no matters are raised that materially impact upon the Plan strategy, to submit the Submission Draft Oxford Local Plan 2036 to the Secretary of State for formal examination. The report and relevant appendices are attached. Please note that Appendices 2 i, ii, iii, iv and the Policies Map will be published as a separate supplements. Councillor Hollingsworth, Board Member for Planning and Transport, will present the report. Recommendation: Subject to the decision of the City Executive Board on 16 October 2018, Council is recommended to resolve to: 1. Approve the Oxford Local Plan 2036 Proposed Submission Document for public consultation; 2. Approve all the supporting statutory documentation that includes the Sustainability Appraisal, Habitats Regulation Assessment, Infrastructure Development Plan (IDP), Equalities Impact Assessment, and Options Consultation Report; And note that the City Executive Board resolved to: 3. Authorise the Head of Planning, Sustainable Development and Regulatory Services (or any officer acting in that capacity), after consultation with the Executive Board Member, to make any necessary editorial corrections to the document, IDP, Sustainability Appraisal and Habitats Regulation Assessment, and to agree the final publication style draft version before publication; 4. Approve the Oxford Local Plan 2036 Proposed Submission Document as a material consideration in determining planning applications; and 5. Authorise the Head of Planning, Sustainable Development and Regulatory Services (or any officer acting in that capacity), after publication and after consultation with the Executive Board Member, to make any minor changes to the document deemed necessary as a result of the consultation, and then to formally submit the Oxford Local Plan 2036 to the Secretary of State for examination. 6 Matters exempt from publication and exclusion of the public If Council wishes to exclude the press and the public from the meeting during consideration of any aspects of the preceding agenda items it will be necessary for Council to pass a resolution in accordance with the provisions of Section 100A(4) of the Local Government Act 1972 specifying the grounds on which their presence could involve the likely disclosure of exempt information as described in specific paragraphs of Part 1 of Schedule 12A of the Act if and so long as, in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information. (The Access to Information Procedure Rules – Section 15 of the Council’s Constitution – sets out the conditions under which the public can be excluded from meetings of the Council) UPDATES AND ADDITIONAL INFORMATION TO SUPPLEMENT THIS AGENDA ARE PUBLISHED IN THE COUNCIL BRIEFING NOTE. Additional information and public addresses are published in a supplementary briefing note. The agenda and briefing note should be read together. The Briefing Note is published as a supplement to the agenda. It is available on the Friday before the meeting and can be accessed along with the agenda on the council’s website. Councillors declaring interests General duty You must declare any disclosable pecuniary interests when the meeting reaches the item on the agenda headed “Declarations of Interest” or as soon as it becomes apparent to you. What is a disclosable pecuniary interest? Disclosable pecuniary interests relate to your* employment; sponsorship (ie payment for expenses incurred by you in carrying out your duties as a councillor or towards your election expenses); contracts; land in the Council’s area; licenses for land in the Council’s area; corporate tenancies; and securities. These declarations must be recorded in each councillor’s Register of Interests which is publicly available on the Council’s website. Declaring an interest Where any matter disclosed in your Register of Interests is being considered at a meeting, you must declare that you have an interest. You should also disclose the nature as well as the existence of the interest. If you have a disclosable pecuniary interest, after having declared it at the meeting you must not participate in discussion or voting on the item and must withdraw from the meeting whilst the matter is discussed. Members’ Code of Conduct and public perception Even if you do not have a disclosable pecuniary interest in a matter, the Members’ Code of Conduct says that a member “must serve only the public interest and must never improperly confer an advantage or disadvantage on any person including yourself” and that “you must not place yourself in situations where your honesty and integrity may be questioned”. What this means is that the matter of interests must be viewed within the context of the Code as a whole and regard should continue to be paid to the perception of the public. *Disclosable pecuniary interests that must be declared are not only those of the member her or himself but also those member’s spouse, civil partner or person they are living with as husband or wife or as if they were civil partners.
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