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RFP for Supply of Forensic and Other Investigation Tools Under Police Modernization Scheme

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RFP for Supply of Forensic and Other Investigation Tools Under Police Modernization Scheme 201 9 Rajasthan Police, Jaipur RFP for Supply of Forensic and other Investigation Tools under Police Modernization Scheme State Crime Records Bureau PHQ, Lalkothi, Jaipur – 302015 Phone: 0141-2740898 Fax: 0141-2740734 Web: http://police.rajasthan.gov.in, Email: [email protected] RFP for Supply of Forensic and other Investigation Tools under Police Modernization Scheme Table of Contents 1. NOTICE INVITING BID (NIB) ................................................................................................................ 8 2. PROJECT DETAILS ............................................................................................................................. 10 1) Introduction 10 2) Objectives 10 3) Need for the Project 10 3. QUALIFICATION/ ELIGIBILITY CRITERIA....................................................................................... 12 4. SCOPE OF WORK, DELIVERABLES & TIMELINES........................................................................ 15 1) Scope of work (SoW) 15 2) Project Deliverables, Milestones & Time Schedule 17 3) As part of the warranty services successful bidder shall provide: 17 5. INSTRUCTION TO BIDDERS (ITB) .................................................................................................... 18 1) Sale of Bidding/ Tender Documents 18 2) Changes in the Bidding Document 18 3) Period of Validity of Bids 18 4) Format and Signing of Bids 19 5) Cost & Language of Bidding 20 6) Alternative/ Multiple Bids 20 7) Bid Prices 21 8) Bid Security 21 9) Deadline for the submission of Bids 23 10) Withdrawal, Substitution, and Modification of Bids 23 11) Opening of Bids 23 12) Evaluation/ Selection Method: 24 13) Clarification of Bids 24 14) Evaluation & Tabulation of Technical Bids 25 15) Evaluation & Tabulation of Financial Bids 26 16) Correction of Arithmetic Errors in Financial Bids 27 17) Price/ purchase preference in evaluation 27 18) Negotiations 27 19) Exclusion of Bids/ Disqualification 28 20) Lack of competition 29 21) Acceptance of the successful Bid and award of contract 29 22) Information and publication of award 30 23) Procuring entity’s right to accept or reject any or all Bids 30 24) Right to vary quantity 31 25) Performance Security Deposit (PSD) 31 26) Execution of agreement 32 27) Issue of Supply order to Selected Bidder 33 Page 2 of 92 RFP for Supply of Forensic and other Investigation Tools under Police Modernization Scheme 28) Confidentiality 33 29) Cancellation of procurement process 33 30) Code of Integrity for Bidders 34 31) Conflict of Interest 34 32) Interference with Procurement Process 34 33) Appeals 34 34) Vexatious Appeals & Complaints 34 35) Offenses by Firms/ Companies 35 36) Debarment from Bidding 35 37) Monitoring of Contract 36 6. GENERALTERMS AND CONDITIONS OF TENDER & CONTRACT ............................................. 38 Definitions 38 1) Contract Documents 39 2) Interpretation 39 3) Language 39 4) Joint Venture, Consortium or Association 40 5) Eligible Goods and Related Services 40 6) Service of Notice, Documents & Orders 40 7) Scope of Supply 41 8) Delivery & Installation 41 9) Supplier’s/ Selected Bidder’s Responsibilities 42 10) Purchaser’s Responsibilities 42 11) Contract Price 42 12) Recoveries from Supplier/ Selected Bidder 42 13) Taxes & Duties 42 14) Confidential Information 43 15) Specifications and Standards 44 16) Packing and Documents 44 17) Insurance 45 18) Transportation 45 19) Inspection 45 20) Samples 46 21) Drawl of Samples 47 22) Inspection/ Testing charges 47 23) Rejection 47 24) Delivery Period & Extent of Quantity – Repeat Orders 47 25) Freight 47 26) Payments 48 27) Liquidated Damages (LD) 48 Page 3 of 92 RFP for Supply of Forensic and other Investigation Tools under Police Modernization Scheme 29) Settlement of Disputes: 49 30) Authenticity of Equipment 49 31) Warranty 50 32) Patent Indemnity 50 33) Limitation of Liability 51 34) Force Majeure 52 35) Change Orders and Contract Amendments 52 36) Termination 53 7. SPECIAL TERMS AND CONDITIONS OF TENDER & CONTRACT .............................................. 55 1) Payment Terms and Schedule 55 ANNEXURE A: COMPLIANCE WITH THE CODE OF INTEGRITY AND NO CONFLICT OF INTEREST 56 ANNEXURE B: DECLARATION BY THE BIDDER REGARDING QUALIFICATIONS........................ 57 ANNEXURE C : GRIEVANCE REDRESSAL DURING PROCUREMENT PROCESS ....................... 58 ANNEXURE D : ADDITIONAL CONDITIONS OF CONTRACT- ............................................................ 62 ANNEXURE-1: BILL OF MATERIAL (BOM) - SUMMARY ....................................................................... 63 ANNEXURE-2: TECHNICAL SPECIFICATIONS ..................................................................................... 64 ANNEXURE-3: PRE-BID QUERIES FORMAT ......................................................................................... 73 ANNEXURE-4: BIDDER’S AUTHORIZATION CERTIFICATE ............................................................... 74 ANNEXURE-5: CERTIFICATE OF CONFORMITY/ NO DEVIATION ................................................... 75 ANNEXURE-6: DECLARATION BY BIDDER ........................................................................................... 76 ANNEXURE-7: MANUFACTURER’S AUTHORIZATION FORM (MAF) ................................................. 77 ANNEXURE-8: UNDERTAKING ON AUTHENTICITY OF COMPUTER EQUIPMENTS ..................... 78 ANNEXURE-9: COMPONENTS OFFERED – BOM ................................................................................. 79 ANNEXURE-10: FINANCIAL BID COVER LETTER & FORMAT ........................................................... 80 ANNEXURE-11: BANK GUARANTEE FORMAT ..................................................................................... 82 ANNEXURE-12: DRAFT AGREEMENT FORMAT .................................................................................. 87 ANNEXURE-13: INDEX (PAGE 1 OF BIDDERS TECHNICAL BID) ................................................................... 90 Page 4 of 92 RFP for Supply of Forensic and other Investigation Tools under Police Modernization Scheme LIST OF ABBREVIATIONS / ACRONYMS ADGP Additional Director General of Police BC Banker’s Check BG Bank Guarantee BOM Bill of Material BSNL Bharat Sanchar Nigam Limited CCIS Crime and Criminals Information System CCTNS Crime & Criminal Tracking Network and Systems CID Criminal Investigation Department CIPA Common Integrated Police Application CrPC Criminal Procedure Code DD Demand Draft DG Director General DGP Director General of Police DIG Deputy Inspector General of Police DSC Digital Signature Certificate DySP Deputy Superintendent of Police FIR First Information Report GOI Government of India GR Goods Receipt GRP Government Railway Police HDD Hard Disk Drive HQ Headquarters IB Intelligence Bureau ICT Information & Communication Technology IGP Inspector General of Police IIF Integrated Investigation Form IO Investigation Officer ISO International Organization for Standardization IT Information Technology LAN Local Area Network LD Liquidated Damages MHA Ministry of Home Affairs MIS Management Information System MMP Mission Mode Project MTBF Mean Time Between Failures NCRB National Crime Records Bureau NeGP National e-Governance Plan Page 5 of 92 RFP for Supply of Forensic and other Investigation Tools under Police Modernization Scheme NIC National Informatics Centre NOC No Objection Certificate OEM Original Equipment Manufacturer PBG Performance Bank Guarantee PCR Police Control Room PDF Portable Document Format PHQ Police Headquarters PM Preventive Maintenance PoA Power of Attorney PSD Performance Security Deposit RFP Request for Proposal R/R Railway Receipt SCRB State Crime Records Bureau SDC State Data Centre SDPO Sub-Division Police Office SHO Station House Officer SLA Service Level Agreement SOE Standard Operating Environment SP Superintendent of Police SPOC Single Point of Contact SWAN State Wide Area Network TCP/IP Transmission Control Protocol/Internet Protocol UAT User Acceptance Testing UT Union Territory XML Extensible Markup Language Page 6 of 92 RFP for Supply of Forensic and other Investigation Tools under Police Modernization Scheme Request for Proposal (RFP) Document for RFP for Supply of Forensic & others Investigation Tools under Police Modernization Scheme [Reference No.: S10(14)SCRB/Store/2019/257 , 17 January 2019] Mode of Bid Submission Online though e-Procurement/ e-Tendering system at https://eproc.rajasthan.gov.in Procuring Entity State Crime Records Bureau Last Date & Time of Submission of Bid 08 Feburary 2019 at 3:00 PM Date & Time of Opening of Technical Bid 08 Feburary 2019 at 3:30 PM Bidding Document Fee: Rs.1000 (Rupees One Thousand only) Name of the Bidding Company/ Firm: Contact Person (Authorised Bid Signatory): Correspondence Address: Telephone & Mobile No. Fax Nos.: Website & E-Mail: State Crime Records Bureau PHQ, Lalkothi, Jaipur – 302015 Phone: 0141-2740898 Fax: 0141-2740734 Web: http://police.rajasthan.gov.in, Email: [email protected] Page 7 of 92 RFP for Supply of Forensic and other Investigation Tools under Police Modernization Scheme 1. NOTICE INVITING BID (NIB) Name & Address of the • Name: State Crime Records Bureau • Address: State Crime Records Bureau, PHQ, Lalkothi, Jaipur Procuring Entity (Rajasthan) • Name: Sh. Sharat Kaviraj Name & Address of the • Designation: DIGP, SCRB Nodal Officer Project • Address: PHQ, Lalkothi, Jaipur (Rajasthan) • Email: [email protected] Subject Matter of Supply of Forensic & other Investigation Tools
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