CEHD Global Education Programs Faculty Handbook

Updated: 9/14/2020

“The world is a book, and those who do not travel read only a page.” ‒ St. Augustine Dear Faculty and Staff,

We are happy to provide you with a Handbook that you can use for developing your Global Education Programs. We started the 2017 Academic Year at the Dean’s Retreat with a group of individuals interested in sitting on the Global Education Committee. This group has worked diligently alongside the CEHD Global Education Office to prepare the materials and guidelines that are in this Handbook. We hope this clarifies processes. We will be happy to entertain any additional needs that you may have. We want you to be successful in improving cultural awareness and understanding among our students. Please review the Handbook for your next submission. Contact [email protected] for any assistance you may need.

We would like to increase our students’ international experiences, and we will be evaluating what constitutes an international experience.

Because we are accountable for the assessment of our global education endeavors, we must ensure that the University student learning outcomes are clearly represented and aligned with your submissions, syllabi and experiences. We must also ensure that vendors’ submissions are clear and aligned with their budgets. This requires that the budgeted activities be detailed, so please work with your vendors to have them do so.

Thank you for your diligence in serving our students regarding their global experiences.

Sincerely,

Beverly J. Irby Associate Dean, Academic Affairs College of Education and Human Development

CEHD Global Education Committee (2017-2020)

Chair Beverly Irby

Co-Chair L. Blair Alexander

Members Larry Dooley Department of Educational Administration & Christine Mark Human Resource Development Helen Muyia Judy Sandlin

Monica Neshyba Krystal Simmons Department of Educational Psychology Angela Welch

Robert Woodward

Shane Hudson Paul Keiper Department of Health & Kinesiology Michael Sandlin

Jim Woosley

Mary Capraro Department of Teaching, Learning & Culture Robert Capraro

Suprena Bennett Christopher Cherry Ex-Officio Patrice French

Bryan Fruge Jill Hobbs

Table of Contents

CEHD Global Education Committee ...... 3

CEHD Global Education Office ...... 5

Education Abroad ...... 6

Program Requirements & Application Process ...... 9

Vendor Proposal Guidelines ...... 10

Student Participation Requirements ...... 16

Student Application Deadline & Billing Due Dates ...... 17

CEHD Financial Support ...... 18

Accompanying Guests ...... 19

Other Types of Education Abroad...... 20

Appendix A: Global Education Application Forms ...... 21

Appendix B: Proposal Evaluation Rubric ...... 25

Appendix C: Vendor Proposal Mockup #1 ...... 26

Appendix D: Vendor Proposal Mockup #2 ...... 30

Appendix E: Non-Teaching TAMU Faculty/Staff Form...... 33

Appendix F: Student Withdrawal & Refund Policy ...... 34

Appendix G: Student Reflection Guidelines...... 36

Appendix H: CEHD Global Education Office Timeline ...... 37

CEHD Global Education Office [email protected]

The College of Education and Human Development (CEHD) Global Education Office believes a student’s global education experience can be one of the most enriching and inspiring experiences of their life, and we are dedicated to making a wide range of international opportunities available to the students of Texas A&M University. These unique global education programs are credit-bearing, and many of the courses offered will fit into specific degree plans within the different departments in the College.

We believe that faculty members play a crucial role in supporting global education and the overall student experience. Leading a CEHD Global Education Program gives faculty the rewarding opportunity to reach and connect with students outside their comfort zone in Texas. The results can mean a positive transformation of both faculty and students that will influence students beyond their time at Texas A&M University.

To facilitate more of these opportunities, CEHD has decided to collaborate with the University- wide office, Education Abroad. This means that faculty will now have access to the additional resources and assistance from Education Abroad, in addition to what continues to be offered by the CEHD Global Education Office! The CEHD Global Education Office will continue to receive applications, which will be reviewed and approved by the CEHD Global Education Committee. All approved applications will then be forwarded to Education Abroad and must meet the criteria to be classified as Faculty-Led Programs.

This faculty handbook is intended to help faculty develop and then lead a CEHD Global Education Program. For further assistance, you can contact the CEHD Global Education Office at [email protected].

Education Abroad [email protected] | (979) 845-0544 | Pavilion 1st Floor

Education Abroad is the University-wide office that supports student international experiences. They offer two levels of assistance to help faculty members develop Faculty-Led Programs: Standard and Limited.

CEHD has elected to receive Standard level service so that CEHD faculty members will have the most help possible in leading their global education experiences. Below is a simplified summary of the many services CEHD faculty can now receive from Education Abroad, organized by timeline. The full, official service agreement can be found here.

What can Education Abroad help you with?

1. Program Design Stage: • Answer questions about program requirements • Discuss your trip concept with you • Connect you w/ other faculty who have led trips to same location, if possible • Discuss vendors you have in mind • Suggest vendors they have contracts with (and provide their estimated cost) • Help you create a general itinerary • Create a general budget estimate (if you already have vendors, itinerary, and target # students in mind)

2. Application Submission Process: • Answer questions about application process • Submit your application to the Provost, coordinating board, Registrar, etc… • Get approval of Texas Higher Education Coordinating Board (THCEB), if necessary • Provide feedback to you about any needed modifications to your proposal

3. Following Application Approval: Administrative, Vendor, and Budget Preparations • Assign a specific Education Abroad advisor to be your point-person for questions • Help you with course changes and Program Modification Form, if necessary • Handle administrative issues with the Office of the Registrar o E.g. creating course attributes, coding courses, granting registration permissions to confirmed students • Negotiate vendor contracts that fulfill requirements of Provost Office and Contracts Administration • Determine logistics with your vendors o E.g., lecture/lab facilities, transportation, lodging, meals, equipment, field trips

• Finalize on-site arrangements and itinerary • Create program budget based on vendor quotes, itinerary, and target # students • Set up administrative requirements with the Academic Affairs Business Office o E.g., program account setup, processing invoices, paying vendors, approving the working fund abroad, any required Concur registration • Pay the vendors based on contract and University policy

Advertising Your Program & Student-Side Issues • Help you promote your program to students o E.g., classroom presentations, informationals, and college-level events • Create a webpage for your program in the Education Abroad portal • Advertise your program in their walk-in advising, student meetings, information sessions, brochures, and fairs • Advise students on the process for applying, funding, and travel preparation • Provide students w/ general financial aid information • Create student application portal w/ all application materials • Screen students based on your prerequisites (both academic and behavioral) • Help you review and select students from the application portal • Assist students with registering and Registrar processing, as needed • Post fees to student accounts • Monitor student payments • Talk to Student Business Services about any student account issues

Preparing for Departure • Collect student health information, medical authorization, and emergency contact information AND provide a copy to you • Assist students w/ travel, visas, and other arrangements, if needed • Purchase faculty airfare, as applicable based on guidelines of University, Education Abroad, and Concur • Coordinate travel, visas, and other arrangements for other faculty on the trip • Enroll you, fellow leaders, and students in TAMU System international insurance • Assist you with risk assessment and emergency plans, based on itinerary • Inform you about the Smart Traveler Enrollment (STEP) registration process with U.S. Department of State o STEP gives the latest security updates from the nearest U.S. embassy/consulate • Provide student orientations for your program o Will discuss travel, finances, logistics, country-specific information, health and safety, and emergency preparedness • Conduct a Trip Leader Briefing with you and other trip leaders o Will define roles and responsibilities of leaders and students, detail emergency protocols and procedures, address financial matters and responsibilities, explain the international insurance policy

4. During the Trip: • Serve as central contact point for any emergencies abroad (available 24/7) • Guide you and your students through emergencies • Notify you about CDC and U.S. Department of State travel alerts, information, or notices impacting your program location

5. After the Trip • Provide post-trip evaluations to assess the program • Connect other faculty to you who may be interested in leading a trip there too

Program Requirements & Application Process

All CEHD Global Education Programs must meet certain essential requirements: • At least 2 CEHD faculty/staff leaders o If >30 students enroll, 3 CEHD faculty/staff leaders are required • Student participation requirements are met (see p. 16) • Qualifies as a Faculty-Led Program, based on Education Abroad’s criteria o More than 50% of course content is taught through the international trip o 1 credit hour corresponds to 15 contact hours per week ▪ If requesting more contact hours, then a detailed student engagement itinerary will be necessary • A complete application submitted to CEHD Global Education Office ([email protected]) before deadline o Fall: October 1 o Spring: February 1 o Summer: May 1

A complete application consists of: • Global Education Application Forms (Appendix A) • A proposal that addresses the items on Proposal Evaluation Rubric (Appendix B) • Description of any known risks and how they will be addressed • A draft of the course syllabus that clearly articulates how the experience will be imbedded within the course (include a draft for each proposed course to be taught, including 485, 491, or other individualized courses) • A vendor proposal including itemized budget and detailed itinerary (see p. 10-15) • Overall itinerary for the program, including any planned courses, field experiences and other activities during the course or pre/post departure • Non-Teaching TAMU Faculty/Staff Form (Appendix E), if applicable

After a complete application has been submitted: • The CEHD Global Education Committee will review all applications based on the Proposal Evaluation Rubric (Appendix B). o They will also consider each application for CEHD financial support. • If approved, application will be forwarded to Education Abroad to be processed. o A liaison from Education Abroad will then contact the faculty leaders to finalize the logistics, funding, and other administrative processes of their global education program. • If not approved, feedback will be provided for revisions. o Applications that are revised according to feedback and before the final deadline may also become eligible to be routed to Education Abroad

Vendor Proposal Guidelines

Several different pieces are required in the vendor proposal portion of the application. We encourage faculty members to work with their vendors to provide the following information. We also encourage faculty members to begin each of these categories on separate pages: • Introduction • Program Detailed Cost • Program Package Description • Refund Policy • Day-by-Day Itinerary

A brief example of each category is provided on the following pages. Additionally, two sample vendor proposals can be found in Appendixes C and D.

Introduction

Name of Company

Title of Program

Travel Dates

Any relevant information about your company

More information can be found at: (please provide the URL)

Testimonials may be found at: (please provide the URL)

Provide any social media handles:

Program Detailed Cost

Please provide a detailed description of the cost of the program. Include cost for tours, airfare, transportation, meals, etc. Please make sure the price you include does not include cost of free travel for faculty leaders.

Below is an example of the information needed:

Duration: May 8-19, 2018 (10 nights) Tour Areas: 5 nights in Dublin & 5 nights in London Airfare: $XXX Hotel 1: $XXX Hotel 2: $XXX On-site Transportation 1: $XXX On-site Transportation 2: $XXX Excursion/Cultural Activity 1: $XXX Excursion/Cultural Activity 2: $XXX Excursion/Cultural Activity 3: $XXX Excursion/Cultural Activity 4: $XXX Excursion/Cultural Activity 5: $XXX Meals: $XXX Other: $XXX Total Cost: $XXX Payments Due: $XXX deposit is due December 15, 2017 Final balance due March 1, 2018

Special Notes: 1. Program based on a minimum of 15 students 2. The above price does not include any free accommodations for faculty. We will bill $XXX for each faculty member participating. (Any specific accommodations you wish to offer must be indicated separately, discussed with, and approved by the Program Coordinator of Global Education for the College of Education and Human Development.) 3. Travel and medical insurance ARE NOT included in this package. 4. Faculty cost is $XXX and includes a single private room. 5. How you will address security issues in the locations/country must be included

Program Package Description

Please provide a brief description of the package.

Below is an example of the information needed:

• Roundtrip airfares departing Houston (IAH)-Dublin (DUB)-London (LHR)- Houston (IAH) • All Academic Site Visits (see itinerary on pages 7-X for details) • 10 nights’ hotel accommodation (minimum 3 Star properties in prime/central locations) • 11 Meal Package (min. of 8 breakfasts & 3 dinners are included) • Program Coordinator (COMPANY NAME) will travel with your group 24/7 to take care of all travel logistics and ensure you get from point A to B safely and on time • Admission to 1 or 2 events

Refund Policy

Please include your refund policy.

Below is an example:

For withdrawals between: 1. November 1 - January 20, 2017: 100% refundable 2. January 21- Departure: ZERO REFUNDABLE

Day-By-Day Itinerary

Please provide a detailed itinerary of the trip. We discourage large amounts of “free time.” Be sure to include the following information: • Location • Hotel o Include hotel star ranking (please also note if the specific hotel is primarily a tourist hotel- where large tour groups are housed) o Non-smoke hotels are strongly encouraged concerning the health of our students and faculty/staff members. • Activity

Below is an example:

Day 2: Wednesday March 9, 2017

Continental Breakfast (included) 8:45am: Meet Coordinator in the hotel lobby and walk to the University of Amsterdam

9:15am-10:00am Presentation: XXX Topic: XXX

10:00am-12:00pm: Presentation: XXX Topic: XXX

12:30pm: Lunch on Campus with Dutch students & faculty

2:00pm: Guided Tour of XX Museum

4:00pm: Guided Tour of Amsterdam

7:00pm: Dinner with group and class meeting

Student Participation Requirements

Minimum Enrollment

All global education programs must be led by at least two CEHD faculty/staff leaders. For undergraduate-only courses, courses with both undergraduate and graduate students, or stacked enrollment courses, at least 10 students must enroll. For graduate-only courses, at least 8 students must enroll. For trips with >30 students enrolled, at least three CEHD faculty/staff leaders are required.

Note: The Student Withdrawal & Refund Policy can be found in Appendix F. Faculty are strongly encouraged to distribute these forms to students, as the student must review and sign them before enrolling.

Student Reflection Paper

Each student who participates in a CEHD Global Education Program is required to complete a reflection paper about the travel experience portion of the course. This reflection paper is an important part of the College process for ensuring the quality of global education experiences. Thus, faculty leaders are strongly encouraged to build it into their syllabi and student expectations. In addition, faculty could consider including this as part of the student’s grade. For Student Reflection Guidelines, see Appendix G.

Additional Requirements

• Most programs require a 2.5 GPR (some are higher) or upon faculty’s approval. • Texas A&M-Blinn TEAM are eligible to participate in a CEHD Global Education Program. • Students from universities within the Texas A&M University System are eligible to participate in a CEHD Global Education Program. • Non-degree seeking students are eligible to participate in a CEHD Global Education Program and are required to enroll in the affiliated global education course(s). • CEHD Funding priority will be given to CEHD students.

Student Application Deadline & Billing Due Dates

Application deadlines may vary per program, as some programs may close as soon as they have the required numbers, whereas others may need some extension. Most programs follow the trend of the following schedule:

FALL TERM SPRING TERM SUMMER TERM March/April 1 October 1 February 1

Note: Faculty members cannot re-open a program in either of the following situations without express review and permission from the CEHD Global Education Committee and the Dean: 1) after the deadline or 2) if the program has been cancelled.

Student Billing Due Dates

Billing due dates are dictated by Student Business Services each year.

CEHD Financial Support

CEHD offers faculty and students assistance to support the success of global education programs. Specifically:

• 1st CEHD faculty/staff leader’s travel expenses will be covered by CEHD.

• 2nd CEHD faculty/staff leader’s travel expenses will need to: o be covered in student fees; or o be picked up by the department.

• 3rd CEHD faculty/staff member may be considered for funding by CEHD if the program has >30 student participants. The cost for the 3rd CEHD faculty/staff would need to be submitted with this application.

All faculty/staff members who are traveling with the group must be submitted to the CEHD Global Education Office on the approved application.

CEHD provides support for students through program support funding. This will be determined through needs-based applications. Amount of support will vary based on yearly budgets.

No graduate students or undergraduate students may be taken on the trip as a trip leader, regardless of how their trip is being paid. No graduate or undergraduate student’s trip cost will be distributed to, absorbed by, or added to other students.

Before you apply, please discuss with your Department Head to ensure that the affiliated course(s) will be approved.

Accompanying Guests

There are two types of guests possible on Faculty-Led Programs, which have some financial implications outlined below.

Type 1 Guest: Non-TAMU Faculty and Staff (Personal Guests)

Effective immediately non-TAMU faculty and staff, meaning personal guests, will not be allowed to be included in any travel arrangements, travel planning, or financial transactions that are handed through the CEHD Academic Affairs and Finance and Administration offices. This means no vendor invoices or payment requests should include the non-TAMU faculty and staff. This also means no TAMU handled monies (i.e. working funds) should be distributed to the non-TAMU faculty and staff. No travel cards/DART cards can be used to pay for the non- TAMU faculty and staff.

All such financial transactions, payments, and plans for non-TAMU faculty and staff must be handled outside of TAMU.

Type 2 Guest: TAMU Faculty and Staff

TAMU faculty and staff members are allowed to travel with the officially approved group of students and the trip leader(s). Each will need to be noted on the Non-Teaching TAMU Faculty/Staff Form (see Appendix E).

CEHD will not cover any financial or travel arrangements for Type 2 Guests. These arrangements must be handled by the department in which the Type 2 Guest is employed. Furthermore, expenses for Type 2 Guests will not be distributed to, absorbed by, or added to the students’ costs.

Type 2 Guests are not official trip leaders. They should not be given any official roles of responsibility within the trip, such as the travel arrangements, travel planning, or financial transactions for the trip. TAMU handled monies should not be distributed to Type 2 Guests. In the case of an emergency, a Type 2 Guest can engage in some trip duties at the discretion of the trip leaders, but trip leaders should bear in mind that they are the ones primarily responsible for ensuring the safety of those on their trip.

Other Types of Education Abroad

Although all CEHD Global Education programs must be submitted as Faculty-Led Programs, it may be helpful for faculty to know of other existing program types that students may consider. Students have different needs for education abroad depending on their degree plan, length of program of study, expected graduation date, budget, and interests. An overview of several major program types is provided here:

• Field Trip: associated with an on-campus Texas A&M course; international trip comprises less than half of the course (50%); coordinated by a Texas A&M faculty or staff member; can be credit bearing or non-credit bearing

• Faculty-Led Programs: credit-bearing trip led by CEHD faculty; more than half of the course (50%) is taught overseas; typically taught in English; length varies; available in various semesters depending on faculty proposals and student enrollment

• Exchange Programs: created through an agreement between Texas A&M University and an overseas university; student live and learn in foreign country for one or two semesters; students enroll in courses at foreign university directly a while retaining full- time status at Texas A&M University; limited programs offered during the summer

• Affiliate Provider Programs: “Students apply directly to a program provider, a sponsoring U.S. institution, or an international institution to enroll in coursework overseas and earn academic credit. Students have their coursework pre-approved so it will transfer back to Texas A&M and count towards their degree plan as pass/fail credit. Tuition and fees are paid to the provider or institution.”

• Student Groups: non-credit bearing; often for volunteer or service experience but can also be for conferences or competitions; often led by Texas A&M student organization; do not necessarily involve TAMU faculty or staff

CEHD Global Education Office College of Education and Human Development

Appendix A: Global Education Application Forms Updated: 8/31/2020

Submit the completed proposal and required attachments (see checklist) to the CEHD Global Education Office by the deadline below. Fall term: October 1 Spring term: February 1 Summer term: May 1 ______

• The College offers faculty and students assistance to support the success of global education faculty-led programs. Specifically: o 1st CEHD faculty/staff leader’s travel expenses will be covered by CEHD. o 2nd CEHD faculty/staff leader’s travel expenses will need to: ▪ be covered in student fees; or ▪ be picked up by the department. o 3rd CEHD faculty/staff member may be considered for funding by CEHD if the program has >30 student participants. The cost for the 3rd CEHD faculty/staff would need to be submitted with this application.

• All faculty/staff members who are traveling with the group must be submitted to the CEHD Global Education Office on the approved application. • CEHD provides support for students through program support funding. This will be determined through needs-based applications. Amount of support will vary based on yearly budgets. • No graduate students or undergraduate students may be taken on the trip as a trip leader, regardless of how their trip is being paid. No graduate or undergraduate student’s trip cost will be distributed to, absorbed by, or added to other students. • Before you apply, please discuss with your Department Head to ensure that the affiliated course(s) will be approved.

Notes: • Each student who participates in a CEHD Global Education Program is required to complete a reflection paper about the travel experience portion of the course. For Student Reflection Guidelines, see Appendix G. • Faculty members cannot re-open a program in either of the following situations without express review and permission from the CEHD Global Education Committee and the Dean: 1) after the deadline or 2) if the program has been cancelled. • All CEHD Global Education Programs will now be classified as Faculty-Led Programs with Education Abroad. For more information on this process, refer to the CEHD Global Education Programs Faculty Handbook.

PROGRAM LEADER

Faculty of record for the course(s) associated with the trip

Name: ______Department: ______

Email: ______Mailstop: ______Phone: ______

Name: ______Department: ______

Email: ______Mailstop: ______Phone: ______

Other CEHD Faculty/Staff members participating on the trip

Name: ______Department: ______

Email: ______Mailstop: ______Phone: ______

Dependents, extended family members, and acquaintances of CEHD faculty/staff travelling

Name: ______Relationship: ______

Minors under the age of 15 travelling must provide a caretaker

Name: Age: ______Caretaker Name:

PROGRAM INFORMATION

Program Name: __A&M______(A&M Country/Location: Name of Program)

Dates of Travel: ______Term: ______

Location(s) of experience: ______(Include ALL cities and countries or states)

Course Title(s) and Credit Hours: ______

Note: All CEHD Global Education Programs should take place in the same semester as the affiliated course(s).

Estimated Number of Student Participants: ______Estimated Number of Student Leaders: ______

Estimated Number of GAs or TAs: ______Estimated Number of Faculty/Staff Participants: ______

PROPOSAL

The proposal for CEHD Global Education Programs should address the following items, and will be scored based on these questions by the Committee:

1. To what degree is the trip associated with high-impact learning experiences for the students? High-impact learning experiences provide students with opportunity to: 1) apply, integrate, and synthesize knowledge from curricular and co-curricular experiences, 2) have diverse interactions with those different from self, 3) invest time and effort in purposeful tasks that result in learning, 4) express awareness of individual impacts of experience to self, others, and the larger world, and 5) interact with faculty, peers, and staff/advisors about substantive matters over extended periods of time.

2. How does the trip’s location create and enhance a unique learning experience? Consider specialized trip activities that take advantage of the trip site’s locale, language, history, and culture in ways that could not be replicated on campus.

3. How does the proposed program enhance students’ career benefit and lifelong learning? Lifelong learning refers to “purposeful learning activity, undertaken on an ongoing basis with the aim of improving knowledge, skills, and competence” (Lifelong Learning Value Rubric).

4. How does the proposed program support and facilitate the development of intercultural knowledge, diversity, equity, and access? Consider what detail the program provides students opportunity to enhance self-awareness through examining one’s own cultural rules, norms, and biases. How do programs intentionally expose students’ different cultural worldviews, modes of communication, and other interactions?

Are there any known risks associated with the academic program you are planning abroad? ___ Yes ___ No (Please identify the risks, describe how they will be addressed on a separate page, and attach to this application.)

Is there any additional information you would like to include about your program? (If so, please describe it here or attach other documents to this proposal.)

SIGNATURES

Faculty Leader: ______Date: ______

Faculty/Staff Leader: ______Date: ______

Division/Program Chair: ______Date: ______

Department Head: ______Date: ______

APPLICATION CHECKLIST

To successfully apply for approval, please submit these completed application forms along with the required attachments. A draft of the course syllabus that clearly articulates how the experience will be imbedded within the course (include a draft for each proposed course to be taught, including 485, 491, or other individualized courses) A vendor proposal including itemized budged and detailed itinerary Overall itinerary for the program, including any planned courses, field experiences and other activities during the course or pre/post departure Non-Teaching TAMU Faculty/Staff Form(s), if applicable If the program takes place after the end of the term, please provide justification as to how final grades will be administered after the grade deadline.

Please return the completed application packet to the CEHD Global Education Office. [email protected]

24 CEHD Global Education Office College of Education and Human Development

Appendix B: Proposal Evaluation Rubric Updated: 8/31/2020

Program Name:______Program Location:______

Please rate each program based on the following criteria.

1. The relative cost of the trip is reasonable based on the cost per student per day as compared to other trips during this trip cycle (e.g. total number of students, length of trip, and domestic or international/location)? 1-Strongly disagree 2-Disagree 3-Undecided 4-Agree 5-Strongly Agree

Scoring for the following items: 1 = Poor, 2 = Fair, 3 = Good, 4 = Very Good, 5 = Excellent

2. To what degree is the trip associated with high-impact learning experiences for the students? High-impact learning experiences provide students with opportunity to: 1) apply, integrate, and synthesize knowledge from curricular and co-curricular experiences, 2) have diverse interactions with those different from self, 3) invest time and effort in purposeful tasks that result in learning, 4) express awareness of individual impacts of experience to self, others, and the larger world, and 5) interact with faculty, peers, and staff/advisors about substantive matters over extended periods of time. 1 2 3 4 5

3. To what degree does the trip’s location create and enhance a unique learning experience? Consider specialized trip activities that take advantage of the trip site’s locale, language, history, and culture in ways that could not be replicated on campus. 1 2 3 4 5

4. To what degree does the proposed trip enhance students’ career benefits and lifelong learning? Lifelong learning refers to “purposeful learning activity, undertaken on an ongoing basis with the aim of improving knowledge, skills, and competence” (Lifelong Learning Value Rubric). 1 2 3 4 5

5. To what extent does the proposed trip support and facilitate the development of intercultural knowledge, diversity, equity, and access? Consider to what detail the program provides students opportunity to enhance self-awareness through examining one’s own cultural rules, norms, and biases. How do programs intentionally expose students’ different cultural worldviews, modes of communication, and other interactions? 1 2 3 4 5

Total Score: ______Recommendation: ____ Approve ______Not Approve Score Explanation:

25 Appendix C: Vendor Proposal Mockup #1

Puerto Rico Program

Trip leader: Dr. XXX 2017 10 female students, 4 male students, 1 female Faculty

Day Individual Group Account ACTIVITY Notes Num. Price Price Code Day Arranged by the group Depart Houston for San Juan 1: coordinator Arrive in San Juan Depart to Ramada Hotel Estimated price/person at a Lunch on the way 25.00 375.00 local restaurant. It could be Walk in less. Arrive and check in at the Hotel on

other side of island Included in the room and Dinner at the Hotel board fee Included in the room and Welcome and Orientation talk board fee Academic time at Hotel / interviews / TBD by leading faculty videos Contracted Hotel room and board 55.00 825.00 Hotel meeting fees service Contracted and paid Contracted Transportation from airport to Hotel 290.00 through the Hotel service Day Included in the room and Breakfast at the Hotel 2: board fee Depart to TEC Contracted and arranged by Contracted Visit University of Puerto Rico 25.00 375.00 university Staff. service Estimated price/person at a Lunch at Happy Land restaurant 25.00 375.00 local restaurant. It could be Walk in less. Paid on site. Academic time at Hotel / interviews / TBD by leading faculty videos Included in the room and Dinner at the Hotel board fee Contracted Tour into the rainforest 100.00 Tour guide Service service Half day bilingual guide Contracted Bilingual guide service 100.00 service service Contracted Hotel room and board 55.00 825.00 Hotel fees service Transportation from Hotel to Old Contracted and paid Contracted 220.00 Town through the Hotel service

26 Day Included in the room and Breakfast at the Hotel 3: board fee Included in the room and Guided Hike of fort board fee Included in the room and Lunch at the Old Town board fee Travel to Fajardo Free time Souvenir in Fajardo TBD by leading faculty Attending mass in La Fortuna Estimated price/person at a Dinner at Local Restaurant 25.00 375.00 local restaurant. It could be Walk in less. Paid on site. Half day bilingual guide Contracted Bilingual guide service 100.00 service service Contracted Hotel room and board 55.00 825.00 Hotel fees service Transportation from Hotel to San Juan Contracted and paid Contracted 185.00 and Fajardo area through the Hotel service Day Included in the room and Breakfast at the Hotel 4: board fee Depart to Mountains affected by

Hurricane Arranged and paid through Contracted Trip to Finca Jose 40.00 600.00 Guide service service Included in the room and Lunch in Finca Don Juan board fee Depart to Finca Arranged by the Guide, pay Work in the villages to assist 67.00 1005.00 Walk in on site Arranged and paid through Contracted River Rafting 57.00 855.00 the Guide service Paid on site, if needed. A $10/person refundable Lockers at the Rafting 6.00 90.00 Walk in deposit is needed for the towels. Included in the room and Dinner in Rafting area board fee Depart to Hotel Academic time at Hotel / interviews / TBD by leading faculty videos Full day bilingual guide Contracted Bilingual guide service 120.00 service service Contracted Hotel room and board 55.00 825.00 Hotel fees service

Transportation from Hotel to Finca Contracted and paid Contracted 310.00 area through the Guide service

27 Day Included in the room and Breakfast at the Hotel 5: board fee Visit San Juan High School Coordinated by Vendor Lunch at the School Included in the Vendor fee Visit San Juan High School Coordinated by Vendor Academic time at Hotel/ interviews / TBD by leading faculty videos Included in the room and Dinner at the Hotel board fee Full day bilingual guide Contracted Bilingual guide service 120.00 service service Contracted Hotel room and board 55.00 825.00 Hotel fees service Day Included in the room and Breakfast at the Hotel 6: board fee Academic time at University TBD by leading faculty Lunch at the University Included in the Vendor fee Depart to San Juan Island Contracted and paid Contracted Island trip (Bird and reptile watching) 53.00 1100.00 through the Vendor's Guide service Academic time at Island Hotel TBD by leading faculty Dinner at the hotel Including in Guide fee Half day bilingual guide Contracted Bilingual guide service 100.00 service service Contracted Hotel room and board 55.00 825.00 Hotel fees service Contracted and paid Contracted Transportation from Hotel to Island 220.00 through the Vendor's Guide service Day Included in the room and Breakfast at the Hotel 7: board fee Depart to San Juan Airport Paid on site or it might be Departure taxes 29.00 638.00 included in the airplane Walk in ticket Transportation from Hotel to San Juan Contracted and paid Contracted 290.00 Airport through the Vendor service

Cost Breakdown Sum of Group Row Labels Price Contracted service 4445 River Rafting 855 Trip to Fajardo 600 Visit the university 375 San Juan Island 1100 Transportation from airport to hotel 290

28 Transportation from the hotel to the University of Puerto Rico 220 Transportation from the hotel to San Juan and Fajardo area 185 Transportation from the hotel to Finca Jose 310 Transportation from the hotel to San Juan high school 220 Transportation from the hotel to the Airport 290 Service Fees 5590 Bilingual guide service 540 Guided night Tour 100 Hotel room and board 4950 Walk in 2858 River Rafting 1005 Departure taxes 638 Lunch at Happy Land restaurant 375 Lunch on the way 375 Dinner at Local Restaurant 375 Lockers at the River Rafting 90 Grand Total 12893

29 Appendix D: Vendor Proposal Mockup #2

Chinese Culture and History, Henan, China

Program Cost: $3,687 per person • Program based on a minimum of 15 participants (14 students plus one faculty leader) • The above price does not include any free accommodations for faculty. Faculty cost is $3,687 and includes a single private room. • Travel and medical insurance ARE NOT included in this package.

Itinerary and Daily Activities

# Date Activities

1 7/05 ⚫ Depart from Houston, TX Group Flight from IAH to CGO

⚫ Arrive at Henan and meet our guide and driver at airport ⚫ Transfer to Zhengzhou Hotel and check in 2 7/06 ⚫ Telephone: 86-XXX-XXXX Address: XXX, Henan, China

⚫ Orientation in the morning (Conference room provided) ⚫ Half day bus service - Henan Museum 3 7/07 ⚫ Visit Shaolin Monastery ⚫ Welcome Dinner

⚫ Travel to Kaifeng ⚫ Check into Kaifeng Hotel Telephone: 86-XXX-XXXX 4 7/08 Address: XXX ⚫ Visit Qingming Shanghe Garden ⚫ Dinner at Kaifeng Restaurant

⚫ Visit Kaifeng University 5 7/09 ⚫ Meet the students and faculty at Kaifeng University ⚫ Hotpot Dinner

⚫ Full day bus and guide service – Kaifeng City (Kaifeng Museum, 6 7/10 Temple of the Chief Minister) ⚫ Dinner at Kaifeng Kosher Oriental Restaurant

⚫ Travel to Luoyang 7 7/11 ⚫ Check into Luoyang Park Hotel

30 ⚫ Visit Luoyang University ⚫ Meet with students and faculty at Luoyang University ⚫ Dinner at Luoyang Water Banquet Restaurant

⚫ Visit Luoyang Orphanage ⚫ Visit Luoyang Museum 8 7/12 ⚫ Water Fountain Light Show in the evening ⚫ Dinner at Wangfu Duck Restaurant

⚫ Visit Longmen Grottoes ⚫ Travel to Xi’an 9 7/13 ⚫ Check into Xi’an Hotel ⚫ Dinner at Xi’an restaurant

⚫ Visit Terracotta Warriors 10 7/14 ⚫ Visit Big Wild Goose Pagoda ⚫ Xi’an Tang Dynasty Show & Dumpling Dinner Tour

⚫ Breakfast at the hotel 11 7/15 ⚫ Depart to CGO Airport ⚫ Group flight from CGO to IAH

Itinerary Inclusions

Tours • Our English-speaking guides have been rigorously selected for their combination of client servicing, local knowledge and likeable personalities. • We travel in well-maintained, air-conditioned vehicles, driven by experienced local drivers. All our vehicles are licensed for foreign passenger travel and insured. Free bottled water on the bus. • Meals are included, as listed in your itinerary. We strive to arrange meals that highlight authentic local cuisine in clean, local establishments with unlimited soft drinks. • All entrance tickets to sightseeing sites as listed in the itinerary

Amount per Cost Breakdown Description student 1. Lodging (double occupancy, breakfast included) ⚫ Zhengzhou, 2 nights, $980 ⚫ Kaifeng Hotel, 3 nights, $1,575 $328($4785/14) ⚫ Luoyang Park Hotel, 2 nights, $1,050 ⚫ Xi’an Hotel, 2 nights, $980 2. Group Meals ⚫ Welcome Dinner ⚫ Peking Duck Dinner ⚫ Hot pot Dinner ⚫ Kaifeng Kosher Oriental Restaurant $200 ⚫ Dinner at Luoyang Water Banquet Restaurant ⚫ Dinner at Wangfu Duck Restaurant ⚫ Dinner at Xi’an restaurant ⚫ Dumpling Dinner 3. Train Tickets ⚫ From Zhengzhou to Kaifeng, $4/person ⚫ From Kaifeng to Luoyang, $15/person $89 ⚫ From Luoyang to Xi’an, $30/person ⚫ From Xi’an to Zhengzhou, $40/person 4. Bus/Driver Service ⚫ Ten days full-day bus service $300 ⚫ Tips for all the drivers in China

5. University Facilities Fee $150

6. Sightseeing • Sightseeing tickets $400 • Tips for all tour guides

7. General Service Fee $220

8. International Airfare $2,000

Total $3,687

32 Dean’s Office 540 Ross St. 4222 TAMU College Station, TX 77843-4222

Appendix E: Non-Teaching TAMU Faculty/Staff Form Updated: 8/31/2020

The purpose of this form is to notify Texas A&M University and the College of Education & Human Development (CEHD) that a TAMU faculty or staff member is accompanying an approved CEHD Global Education Program. This individual is not an official trip leader and should not be given any official roles of responsibility within the trip. This form is NOT for faculty or staff who are listed on the FTAF and have been approved for funding through CEHD, non-affiliated guests, spouses or family members, or graduate student employees.

Name of Global Education Program:______

Name of Non-Teaching TAMU Faculty/Staff:______

Title: ______UIN:______

E-mail Address: ______Phone: ______

Dates Abroad:______

Location(s):______

Describe the employee’s role on the program abroad and how it benefits the students: ______

Travel Expenses: All financial and travel arrangements for this individual must be handled by their department. None of their expenses will be distributed to, absorbed by, or added to the students’ costs. Please note any sources of funding you intend to use to finance this individual’s participation in the trip (departmental funds, grants, etc.). ______

Preparation: Accompanying faculty/staff will need to complete the following steps before going abroad: 1. Complete a Concur Travel Request in advance. 2. Receive a University-paid travel card for travel expenses. 3. Coordinate with trip leader on payment of travel expenses.

Accompanying Faculty/Staff signature: ______Date: ______

Assoc. Dean Acad Affairs signature: ______Date: ______

Department Head signature: ______Date: ______

33 CEHD Global Education Office College of Education and Human Development

Appendix F: Student Withdrawal & Refund Policy Updated: 8/31/2020

I. NOTIFICATION PROCEDURES

1. Your request to withdraw from this Faculty-Led Program must be submitted in writing to Texas A&M Education Abroad by email (from the applicant’s TAMU email account). The date of the withdrawal is the business day during which a written withdrawal notice is received by Education Abroad. In the withdrawal notification, please include your reason(s) for withdrawing from the program such as finances, time conflict, academic reasons, or illness. Request to withdraw should be emailed to the education abroad advisor assigned to the program or emailed to [email protected]. 2. If you are no longer meeting the program requirements (GPA, pre-requisites, etc.), are placed on academic probation, receive a student conduct violation, or are dismissed from your college/TAMU after confirming participation in this faculty-led program, you are responsible for notifying your education abroad advisor as soon as possible as you may be required to withdraw from the program. 3. After withdrawing from the program, it is your responsibility to withdraw from any course(s) related to the program to avoid any tuition charges or failing grade(s) being issued subject to the TAMU Refund Policy for Withdrawals and Dropped Courses. 4. If you withdraw from the program after you purchase your airfare, it is your responsibility to contact your travel agent or airline carrier regarding their refund policy. Education Abroad has no control over airline payment and refund policies and is not responsible for any financial penalty incurred as a result of withdrawal. 5. If you receive financial aid and withdraw from the program, you must contact the TAMU Scholarships & Financial Aid Office immediately, as withdrawal may affect your financial aid package.

II. WITHDRAWAL FEES

1. Once your application for a program is approved, you will have the opportunity to confirm or decline your participation in the program. By confirming your participation, you are financially committing yourself to the program and authorize Education Abroad to make program arrangements and vendor payments on your behalf. Should you withdraw AFTER confirming your participation, you will incur the following withdrawal penalties: a. $400 Confirmation Fee – This fee is non-refundable whether or not it has been posted to your account or paid in full at the time of withdrawal.

34 b. Non-Recoverable Expenses – You may incur additional withdrawal charges if funds are committed or paid on your behalf and cannot be recovered. You will be responsible for paying the balance of the non-recoverable expenses whether or not the deposit and remaining program fees have been posted to your account or paid in full at the time of withdrawal. Please note, the later you withdraw from the program, the higher the non-recoverable expenses are likely to be. Once the program has started all fees are non-refundable. 2. After a withdrawal request is received, Education Abroad will confirm receipt of your written request by email to your TAMU email address, review the program budget and work with vendors to assess your financial obligations. If Education Abroad has already paid or committed funds on your behalf at the time of withdrawal, you are obligated to pay the amount committed or paid by Education Abroad unless and until the vendor reimburses Education Abroad or releases Education Abroad from the financial obligation. 3. Any funds due to Education Abroad will remain on your TAMU student account blocking registration in future semesters and issuance of transcripts until such debt is reconciled or discharged. 4. If a global education faculty-led program is canceled due to unforeseen circumstances (i.e. natural disasters, war or civil unrest, if the program location is added to the TAMU Travel Advisory List, pandemic, etc.), all efforts will be made to recover any funds already expended on your behalf.

III. REQUESTING A REDUCTION OF WITHDRAWAL FEES

If you are facing a personal, financial, or medical hardship, you can petition to have the withdrawal penalty reduced. Please initiate the request through the education abroad advisor assigned to your program at the time of withdrawal by providing a written summary explaining the reason for the withdrawal with as much detail as possible regarding the hardship, and any supporting documentation as appropriate (i.e. a physician’s note). Please note that there is no guarantee that withdrawal fees will be reduced due to personal, financial, or medical hardship.

IV. STUDENT ACKNOWLEDGMENT OF WITHDRAWAL & REFUND POLICY

I have read and I understand this Education Abroad Withdrawal and Refund Policy for faculty-led programs. I understand that it is my responsibility to make the contents of this policy known to those who have any financial responsibility for or are otherwise financially involved in any program payments (e.g., parents, relatives, financial institutions, and the TAMU Financial Aid & Scholarship Office). I acknowledge that I am subject to the terms outlined above.

______Name Signature Date

35 CEHD Global Education Office College of Education and Human Development

Appendix G: Student Reflection Guidelines Updated: 8/31/2020

General Guidelines Your reflection should be typed (12-point font/double-spaced) on standard-sized paper (8.5 × 11’’), and 3-5 pages in length. In the left corner of the first page, please type your UIN, the instructor’s name, your class, and the date, as follows:

Your UIN Dr. Thomas SPMT 220-550 July 1, 2017

Prompt • “Intercultural knowledge and competence represent a set of cognitive, affective, and behavioral skills and characteristics that support effective and appropriate interaction in a variety of cultural contexts.” Please think about your global education experience and reflect on how the experience affected your intercultural knowledge, skills, and attitudes. Use the steps below in the reflection cycle (Brown & Irby, 2001) to respond to the prompt. • We will use the Intercultural Knowledge and Competence VALUE Rubric. *Steps 1. Select artifacts that demonstrate success and growth in intercultural knowledge and competence. 2. Describe the circumstances, situation, or events related to the experience and address the Four Ws: Who was involved? What happened? When did it take place? Where did it take place? 3. Analyze: Discuss your reason(s) for selecting the artifact and how it relates to your goals, expectations, skills, or professional beliefs and intercultural competence. 4. Appraise: Interpret the events; evaluate the impact and appropriateness of your action(s) in this international experience and how it may have changed you, and relate them to your professional values and beliefs in intercultural competence. 5. Transform: How do you plan to use what you have learned to improve your professional goals and take “next steps” based on this experience?

*References Brown, G., & Irby, B. J. (2001). The principal portfolio for professional growth. In The principal portfolio (pp. 23-32). Thousand Oaks, CA: SAGE Publications

36 CEHD Global Education Office College of Education and Human Development

Appendix H: CEHD Global Education Office Timeline Updated: 8/31/2020

Below is an approximate timeline that the CEHD Global Education Office follows to help CEHD Global Education Programs be successfully approved.

10-15 months  Collect faculty-led program applications* prior to intended *Faculty members who plan to lead a faculty-led program should submit departure complete application by the deadlines below:

Fall term: October 1 Spring term: February 1 Summer Term: May 1

 Share applications with the CEHD Global Education Committee  If approved, route application to Education Abroad**  If not approved, provide feedback to faculty member. Applications that are revised accordingly and before the final deadline may also become eligible to be routed to Education Abroad**

**CEHD Global Education Program applications will be routed to Education Abroad within one month of the application deadlines listed above.

9-14 months  Send funding status and reference materials (funding notification email, prior to Guidelines and Best Practices for CEHD Funded Global Education departure Experiences, Reflection Guidelines, Intercultural Knowledge Value Rubric and Integrative Learning Value Rubric) to faculty leaders  Share funding information with the College Business Office and Education Abroad  Assist in promoting the program  Advise students on the program

30 days of  Collect student reflections return