Updated: 9/14/2020 CEHD Global Education Programs Faculty Handbook “The world is a book, and those who do not travel read only a page.” ‒ St. Augustine Dear Faculty and Staff, We are happy to provide you with a Handbook that you can use for developing your Global Education Programs. We started the 2017 Academic Year at the Dean’s Retreat with a group of individuals interested in sitting on the Global Education Committee. This group has worked diligently alongside the CEHD Global Education Office to prepare the materials and guidelines that are in this Handbook. We hope this clarifies processes. We will be happy to entertain any additional needs that you may have. We want you to be successful in improving cultural awareness and understanding among our students. Please review the Handbook for your next submission. Contact [email protected] for any assistance you may need. We would like to increase our students’ international experiences, and we will be evaluating what constitutes an international experience. Because we are accountable for the assessment of our global education endeavors, we must ensure that the University student learning outcomes are clearly represented and aligned with your submissions, syllabi and experiences. We must also ensure that vendors’ submissions are clear and aligned with their budgets. This requires that the budgeted activities be detailed, so please work with your vendors to have them do so. Thank you for your diligence in serving our students regarding their global experiences. Sincerely, Beverly J. Irby Associate Dean, Academic Affairs College of Education and Human Development 2 CEHD Global Education Committee (2017-2020) Chair Beverly Irby Co-Chair L. Blair Alexander Members Larry Dooley Department of Educational Administration & Christine Mark Human Resource Development Helen Muyia Judy Sandlin Monica Neshyba Krystal Simmons Department of Educational Psychology Angela Welch Robert Woodward Shane Hudson Paul Keiper Department of Health & Kinesiology Michael Sandlin Jim Woosley Mary Capraro Department of Teaching, Learning & Culture Robert Capraro Suprena Bennett Christopher Cherry Ex-Officio Patrice French Bryan Fruge Jill Hobbs 3 Table of Contents CEHD Global Education Committee ......................................................... 3 CEHD Global Education Office ................................................................. 5 Education Abroad .................................................................................... 6 Program Requirements & Application Process ........................................ 9 Vendor Proposal Guidelines .................................................................. 10 Student Participation Requirements ..................................................... 16 Student Application Deadline & Billing Due Dates ................................ 17 CEHD Financial Support ......................................................................... 18 Accompanying Guests ............................................................................ 19 Other Types of Education Abroad.......................................................... 20 Appendix A: Global Education Application Forms ................................. 21 Appendix B: Proposal Evaluation Rubric ................................................ 25 Appendix C: Vendor Proposal Mockup #1 ............................................. 26 Appendix D: Vendor Proposal Mockup #2 ............................................. 30 Appendix E: Non-Teaching TAMU Faculty/Staff Form........................... 33 Appendix F: Student Withdrawal & Refund Policy ................................ 34 Appendix G: Student Reflection Guidelines........................................... 36 Appendix H: CEHD Global Education Office Timeline ............................ 37 4 CEHD Global Education Office [email protected] The College of Education and Human Development (CEHD) Global Education Office believes a student’s global education experience can be one of the most enriching and inspiring experiences of their life, and we are dedicated to making a wide range of international opportunities available to the students of Texas A&M University. These unique global education programs are credit-bearing, and many of the courses offered will fit into specific degree plans within the different departments in the College. We believe that faculty members play a crucial role in supporting global education and the overall student experience. Leading a CEHD Global Education Program gives faculty the rewarding opportunity to reach and connect with students outside their comfort zone in Texas. The results can mean a positive transformation of both faculty and students that will influence students beyond their time at Texas A&M University. To facilitate more of these opportunities, CEHD has decided to collaborate with the University- wide office, Education Abroad. This means that faculty will now have access to the additional resources and assistance from Education Abroad, in addition to what continues to be offered by the CEHD Global Education Office! The CEHD Global Education Office will continue to receive applications, which will be reviewed and approved by the CEHD Global Education Committee. All approved applications will then be forwarded to Education Abroad and must meet the criteria to be classified as Faculty-Led Programs. This faculty handbook is intended to help faculty develop and then lead a CEHD Global Education Program. For further assistance, you can contact the CEHD Global Education Office at [email protected]. 5 Education Abroad [email protected] | (979) 845-0544 | Pavilion 1st Floor Education Abroad is the University-wide office that supports student international experiences. They offer two levels of assistance to help faculty members develop Faculty-Led Programs: Standard and Limited. CEHD has elected to receive Standard level service so that CEHD faculty members will have the most help possible in leading their global education experiences. Below is a simplified summary of the many services CEHD faculty can now receive from Education Abroad, organized by timeline. The full, official service agreement can be found here. What can Education Abroad help you with? 1. Program Design Stage: • Answer questions about program requirements • Discuss your trip concept with you • Connect you w/ other faculty who have led trips to same location, if possible • Discuss vendors you have in mind • Suggest vendors they have contracts with (and provide their estimated cost) • Help you create a general itinerary • Create a general budget estimate (if you already have vendors, itinerary, and target # students in mind) 2. Application Submission Process: • Answer questions about application process • Submit your application to the Provost, coordinating board, Registrar, etc… • Get approval of Texas Higher Education Coordinating Board (THCEB), if necessary • Provide feedback to you about any needed modifications to your proposal 3. Following Application Approval: Administrative, Vendor, and Budget Preparations • Assign a specific Education Abroad advisor to be your point-person for questions • Help you with course changes and Program Modification Form, if necessary • Handle administrative issues with the Office of the Registrar o E.g. creating course attributes, coding courses, granting registration permissions to confirmed students • Negotiate vendor contracts that fulfill requirements of Provost Office and Contracts Administration • Determine logistics with your vendors o E.g., lecture/lab facilities, transportation, lodging, meals, equipment, field trips 6 • Finalize on-site arrangements and itinerary • Create program budget based on vendor quotes, itinerary, and target # students • Set up administrative requirements with the Academic Affairs Business Office o E.g., program account setup, processing invoices, paying vendors, approving the working fund abroad, any required Concur registration • Pay the vendors based on contract and University policy Advertising Your Program & Student-Side Issues • Help you promote your program to students o E.g., classroom presentations, informationals, and college-level events • Create a webpage for your program in the Education Abroad portal • Advertise your program in their walk-in advising, student meetings, information sessions, brochures, and fairs • Advise students on the process for applying, funding, and travel preparation • Provide students w/ general financial aid information • Create student application portal w/ all application materials • Screen students based on your prerequisites (both academic and behavioral) • Help you review and select students from the application portal • Assist students with registering and Registrar processing, as needed • Post fees to student accounts • Monitor student payments • Talk to Student Business Services about any student account issues Preparing for Departure • Collect student health information, medical authorization, and emergency contact information AND provide a copy to you • Assist students w/ travel, visas, and other arrangements, if needed • Purchase faculty airfare, as applicable based on guidelines of University, Education Abroad, and Concur • Coordinate travel, visas, and other arrangements for other faculty on the trip • Enroll you, fellow leaders, and students in TAMU System international insurance • Assist you with risk assessment and emergency plans, based on itinerary • Inform you about the Smart Traveler Enrollment (STEP)