Publication Scheme for Powys Community Health

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Publication Scheme for Powys Community Health PUBLICATION SCHEME FOR POWYS COMMUNITY HEALTH COUNCIL What a Publication Scheme is Community Health Councils are independent bodies which are accountable to the National Assembly for Wales and the Minister for Health and Social Services for meeting their statutory representative and financial duties. The National Assembly for Wales together with NHS Trusts, Local Health Boards and Community Health Councils, General Practitioners, Dentists, Pharmacists and Opticians providing NHS services are individually required to provide a publication scheme under the Freedom of Information Act. This Publication Scheme is a complete guide to the information routinely published by Powys Community Health Council. It shows how this information is published and whether any fee is payable. We will review the Publication Scheme at regular intervals and monitor how it is operating. It is important to us that this Publication Scheme meets your needs and we have designed it to be a route map so that you can find information about Powys Community Health Council easily. Under Section 19 of the Freedom of Information Act 2000 (there is a link to the Act in Part Three below), Powys Community Health Council has a legal duty to adopt and maintain a Publication Scheme for the publication of Powys Community Health Council information. The purpose of the Act is to promote greater openness by public authorities (of which Powys Community Health Council is one). The Publication Scheme is in three parts, as follows: PART ONE: Introduction PART TWO: The Classes of Information that we hold PART THREE: Useful Resources and Publications PART ONE: INTRODUCTION Community Health Councils were set up by Parliament in 1974 as independent bodies ‘to represent the interests of the public in the health service in their district’. In 2001 the Welsh Assembly Government made the decision to retain Community Health Councils in Wales. This resulted in the reorganisation and grouping of 20 Councils in Wales into nine Federations. The NHS Wales Act 2003 provided for the Association of Welsh Community Health Councils to evolve into the Board of Community Health Councils in Wales (the Board) effective from April 2004. During 2009 the Welsh Assembly Government further deliberated and consulted on the role of Community Health Councils in Wales with the result that from 1st April 2010 seventeen Community Health Councils were dissolved and six new Community Health Councils created in their place. The boundaries of these new CHCs were co- terminous with the Local Health Boards. The two existing CHCs in Powys and Gwent CHC remained unchanged, but from 1st April 2010 Gwent CHC was renamed to be known as the Aneurin Bevan Community Health Council. Further changes were introduced on 1st April 2015 with the Community Health Council Regulations 2015 (SI 2015 No 509) when Brecknock and Radnor CHC and Montgomeryshire CHC were amalgamated to form Powys CHC. Each CHC is required to establish Local Committees, the boundaries of each Local Committee co-terminus with the corresponding Local Authority with CHCs delegating functions to the Local Committees. Community Health Councils act as watchdogs for the NHS in Wales. Their main role is to: Monitor the effectiveness of NHS planning. Evaluate the quality of services provided. Ensure that the views of patients and members of the public are fairly represented in any important decision making process. Assisting and supporting patients and the public with any complaints against the Health Service. Information Management Community Health Councils are developing information management policies for record keeping and disposal. Information published through this publication scheme will be held in line with these policies. Information not required for the business purposes of the Community Health Council is stored at Neuadd Brycheiniog, Cambrian Way, Brecon LD3 7HR. In our Publication Scheme you will find descriptions of the kind of information we intend to publish – the heading for these descriptions are called ‘Classes of Information’. Sometimes, we will not be able to publish all the information which is held by the Community Health Council. In these instances, we will tell you why. We will not be publishing personal or sensitive information and at all times we will have regard to the Data Protection Act and the Human Rights Act. We will also tell you, in each Class, what the limitation of time is on information we publish – if you want to see information in that Class which is older, please contact the person shown in the scheme. In addition to the information we publish, the scheme contains information about other bodies eg the Board of Community Health Councils in Wales, which might also hold information relevant to the work of Community Health Councils. We undertake to review this scheme at regular intervals with a view to extending the range of documents we routinely make available. How is this information made available? You can read or download it through our website via this address http://www.communityhealthcouncils.org.uk/powys You can request a hard copy from: Kirsten Jones, Business Manager Powys Community Health Council, Address: Neuadd Brycheiniog, Cambrian Way, Brecon LD3 7HR Tel: 01874 624206 E-mail: [email protected] Alternatively, you may wish to make an appointment to inspect the information you require by contacting the person shown above. If there is a limitation on how particular information can be made available, we will tell you. Feedback If you have any queries, comments or complaints about the operation of the Publication Scheme, or how we have dealt with your request for information from the Scheme please contact: Kirsten Jones, Business Manager Powys Community Health Council, Address: Neuadd Brycheiniog, Cambrian Way, Brecon LD3 7HR Tel: 01874 624206 E-mail: [email protected] Your Rights of Access to Information. Freedom of Information Act The Freedom of Information Act recognises that everyone has the right to know how public services such as Community Health Councils are organised and run, how much they cost and how you can make complaints if you need to. You have the right to know which targets are being set, the standards of services that are expected and the results achieved. From 1st January 2005 every Community Health Council has to respond to requests about the information which it holds and a right of access to that information is created. The rights to request and access this information are subject to some exemptions, which the Community Health Council has to take into consideration before deciding what information can be released. Code of Practice on Openness At the present time, in addition to accessing the information identified in this Publication Scheme, you are entitled to request information about Powys Community Health Council under the Code of Practice on Openness in the NHS issued by the Welsh Office in 1995. Hard copies of this document are available free of charge from the NHS Wales Department of the Welsh Assembly Government. Sometimes, some or all of the information requested cannot be provided and we will explain the reasons why in our response should this happen. Data Protection Act Under the Data Protection Act 1998, you are entitled to access personal information held about you, and you can contact: Kirsten Jones, Business Manager Powys Community Health Council, Address: Neuadd Brycheiniog, Cambrian Way, Brecon LD3 7HR Tel: 01874 624206 E-mail: [email protected] Welsh Language Standards The Welsh Language Standards for Powys CHC imposition date was 31st May 2019. Some standards have been challenged and the outcome of these remain outstanding. Environmental Information Regulations The Environmental Information Regulations which came into force in 1993 set the standard for the release of information about the environment in which we live and work. These are likely to be strengthened under a European Union Directive. Until the new Regulations come into force information relating to the Environment can be requested using the existing regulations and the Code of Practice on Openness in the NHS. PART TWO: CLASSES OF INFORMATION In adopting this Publication Scheme we are committed to being as open as possible but there are instances where, for legitimate reasons, certain parts of the information will be withheld. The Freedom of Information Act 2000 permits the withholding of material which is covered by its exemptions. Exempted material can include information which identifies particular individuals and information provided in confidence. The information we hold is grouped into broad categories as follows: 1. NHS Wales and how we relate to it 2. Our structure and how we carry out our statutory functions 3. Human resources 4. Consultation exercises 5. Financial information and funding 6. Communications with the Press and Media Releases 7. Complaints 8. Environmental Information 9. This Publication Scheme The information in this Publication Scheme was last updated in August 2019 1 NHS WALES AND HOW WE RELATE TO IT The NHS in Wales Recent changes in the NHS in Wales has involved Health Trusts being amalgamated with Local Health Boards. There are 7 Local Health Boards in Wales with specific geographic responsibility and also Health Trusts with specific specialist roles i.e. Welsh Ambulance Services NHS Trust and Velindre NHS Trust. These Local Health Boards (LHB) are responsible for planning the health services that local people need and want and for planning
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