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Boxgrove Parish Council Minutes

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Boxgrove Parish Council Minutes Boxgrove Parish Council Imogen Whitaker - Clerk & RFO to the Council 2 McAdam Close, Hambrook, PO18 8FG T: 01243 575094/E: [email protected]/www.boxgrovepc.org __________________________________________________________________________________ Minutes of the Annual Parish Council Meeting Monday 13th May 2019 at 7.00pm at Boxgrove Village Hall and Community Centre Present: Cllr H Potter Cllr Tynan Cllr Raikes Cllr Lloyd Tooze Cllr Bish Cllr Simpson Cllr Moyler Cllr Addison In attendance: The Clerk CDC – Cllr Henry Potter WSCC: Cllr Jeremy Hunt 18 Members of the Public 1. To accept the Declarations of Acceptance of Office of all councillors Accepted prior to the meeting 2. To elect the Chair of the Council and to receive the Chair’s Declaration of Acceptance of Office Cllr Addison nominated Cllr Potter; Cllr Moyler seconded, and Cllr Potter duly signed the Acceptance of Office 3. To elect the Vice-chair of the Council and to receive the Vice-chair’s Declaration of Acceptance of Office Cllr Tooze nominated Cllr Addison: Cllr Moyler seconded, and Cllr Addison duly signed the Acceptance of Office 4. Apologies for absence Cllr Rob Etherington and Ms Ciara Williams Goodwood Estate Item 11: The Chairman asked Cllr Jeremy Hunt WSCC to give his report here as Cllr Hunt had to attend another meeting. i. Cllr Hunt had given a detailed report on the WSCC's financial position at the February meeting and he confirmed that the Council had closed the year on budget - which was a testament to the hard work of all the staff. There will be a further £24 million of savings to come this financial year. It is also the last year of the Government Financial Settlement – and unless a decision comes through quickly the council will be moving forward blind-folded. ii. Adult social care is 40% of the council's budget so it is imperative to know how this is to be funded iii. WSCC will be continuing its Watershed initiative for another year to help with anything flood- related. iv. The WSCC crowd-funding platform has proven to be very successful and a total of £690K has been raised with a further £210K pledged by the council in CIF funding. The CIF is still available through the SCCLC for any project that sets up on the crowd-funding website. Obviously, a Parish Council is not eligible for CIF but can still use the platform. Without the platform funding for all these projects would have been so much lower. However, it has become clear that the crowd-funding platform is too complex for small tea and coffee clubs for example, so that council will be creating a micro-grant system for these smaller groups of up to around £750 v. The next South Chichester County Local Committee meeting is on 18th June vi. The A27 is now on long-term hold. The Arundel section was pulled by Highways England due to the legal option – but should be back by next Spring. 11 other major road programmes have been pulled by Highways England around the country. Boxgrove Parish Council Annual Meeting Minutes 13th May 2019 Page 1 vii. WSCC finished the refurbishment of the Halnaker Windmill which is sitting on land designated as an historic monument. Swallows have started nesting inside again. Cllr Hunt also congratulated Cllr Addison on the installation of the windmill trail. viii. Cllr Hunt commended the Traffic Calming Group for the outstanding work on the Boxgrove Community Highways Scheme which was unanimously agreed by WSCC. The Halnaker scheme is now ready and Cllr Hunt fully supports the scheme with its most imaginative plan. ix. Cllr Hunt and the Clerk managed earlier in the year, after an interesting meeting with the managing director of Inert, to acquire the £10,000 donation to the pavilion fund x. The Westhampnett recycling site should be re-opened by the May Bank Holiday but not for hard- core or building waste. xi. Falls and fractures amongst the elderly costs £20million a year. The simplest of things can make a huge difference and the WSCC "slipper exchange" was hugely successful. Residents could come to libraries around the county and exchange their old and often dangerous slippers for a new pair without charge. It was so successful that more dates were added. xii. All the information about WSCC campaigns can be found on the website. https://www.westsussex.gov.uk/about-the-council/news-and-campaigns/ xiii. Cllr Hunt thanked the meeting for all their support over the last year. Cllr Hunt left the meeting at 7.20pm 5. To accept declarations of interest for items on the agenda Cllr L Tooze for planning application item 18. 6. To accept the Declaration of Register of Interests of all councillors The Clerk received the Register of interests 7. To accept the Declarations of acceptance of the Boxgrove Parish Council Code of Conduct and acceptance to receive information by electronic method Cllr Moyler proposed and Cllr Simpson seconded the acceptance of the Code of Conduct and all councillors signed the Acceptance to receive information by electronic methold 8. To confirm receipt of the new councillor pack by all councillors which includes Welcome letter from SALC; The Good Councillors' Guide; the six documents listed in Item 9. All councillors confirmed receipt. 9. To approve by resolution the following documents: i. Boxgrove Parish Council Financial Regulations ii. Boxgrove Parish Council Standing Orders iii. Boxgrove Parish Council Document retention schedule iv. Boxgrove Parish Council Risk Assessment v. Boxgrove Parish Council Grievance and Disciplinary/Appeal Policies vi. Boxgrove Data Protection Policy Cllr Addison proposed and Cllr Railkes seconded the approval by resolution of the six documents above. Unanimously APPROVED. 10. Minutes - To agree and sign the minutes of the meeting of 1st April 2019 The minutes were unanimously AGREED with the addition of Cllr Tooze's Goodwood report and were duly signed by the Chairman. 11. District Councillor, & Chairman’s Annual Reports i. CDC Councillor Henry Potter Members Annual Report a) There is still considerable concern regarding the additional Housing for the District (outside the SDNP) which is a Directive from central Government through the National Planning Policy Framework and is fast becoming a threat to the coastal plain south of the A27. As there has been no attempt to improve the Boxgrove Parish Council Annual Meeting Minutes 13th May 2019 Page 2 infrastructure surrounding Chichester these additional Housing numbers are totally unacceptable and it has already been made clear since the election of May 2nd, by the opposition parties, that this must be challenged. b) The fire at the WSCC recycling centre at Westhampnett has created a serious threat to our services. Now currently accepting green waste Cllr Potter questioned wherever are residents disposing of their household waste; mattresses; old fencing; fridges and washing machines etc. Where is this stuff now going? He had heard tell that Bognor, Shripney is a disaster area and best avoided or there is Billingshurst, which is miles away. He feared that the refurbishment of the facility at Westhampnett would be a lengthy operation, with no indication from WSCC when this may take place. c) With the change in the membership of the Council the future of the Southern Gateway may be called into question. It is such a complex project, now with additional hindrances with the transfer of the Law Courts, the uncertainty of the old Boys High School, and the re-location of the Bus Station/Garage and the Royal Mail sorting centre still undecided, I can see a long drawn out process, longer than the ten years originally anticipated. d) The future of the A27 is still in the air, the congestion gets worse almost daily together with air pollution in certain places. Cllr Potter knew of one new ‘Green Party’ Member who will be campaigning on this front with strong arguments, and she will receive much support from all Parties. How this standing traffic, which causes this very poor air quality, will be dealt with is another question. e) Considering that for the past 10 years the Conservative led Council has managed its duties with all due care, the services that everyone will expect have remained unchanged. The annual Precept has been kept at acceptable levels with no increases for 5 years and for this financial year, has seen a modest increase of just £5 per annum for the average Band D householder. Investment has been made in refurbished and additional sheltered housing, and new Industrial Premises in Terminus Road bring in substantial returns helping with the Council's Budget. So, all must now look to the future of a new Council of which Cllr Potter was proud still to be a Member. ii. Chairman's Annual Report Cllr Potter a) "This past year has been a very busy year for Members and some volunteers whom I thank profoundly. The Village Tidy Up took place last week, a repetition of the occasion last year which brought so many welcomed comments from all and sundry. This year it coincided with the visit by WSCC grass cutters and together with our efforts the Villages look quite pristine. I understand that the grass verges in Halnaker have received similar treatment, I believe by Tinwood. b) The Traffic Calming Group and the Community Safety Partnership have achieved astounding results throughout this past year. Many of the well thought out proposals by the groups have received the deserved support by WSCC Highways, for which we thank Chris Dye and , of course, our Councillor Jeremy Hunt. Peter Gillespie has continued to provide data to the Police which has resulted in fairly regular attendance by Police Speed Camera teams on the A285 through Halnaker.
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