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Summit County Request for Proposals Electronic Television Equipment Professional Maintenance Technitian

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Summit County Request for Proposals Electronic Television Equipment Professional Maintenance Technitian SUMMIT COUNTY REQUEST FOR PROPOSALS ELECTRONIC TELEVISION EQUIPMENT PROFESSIONAL MAINTENANCE TECHNITIAN Proposals Due: FRIDAY, April 16, 2021 by 5:00 PM. SUMMIT COUNTY REQUEST FOR PROPOSALS ELECTRONIC TELEVISION EQUIPMENT PROFESSIONAL MAINTENANCE TECHNITIAN TABLE OF CONTENTS Part 1: Overview and Instructions 1.1 Purpose of the RFP 1.2 Projected Schedule for the RFP Process 1.3 Submission Guidelines Part 2: Scope of Work and Requirements 2.1 Background 2.2 Scope of Work and Tasks to be Completed 2.3 Length of Agreement 2.4 Payment 2.5 Insurance Requirements 2.6 Submission Requirements Part 3: Response Evaluation and Notice to Proposers 3.1 Evaluation and Scoring Criteria 3.2 Written Agreement Required 3.3 Notice to Proposers ATTACHMENT A: SUMMIT COUNTY SERVICE PROVIDER/PROFESSIONAL SERVICES AGREEMENT Date of Issue: 03/26/2021 Date of Amendment: None SUMMIT COUNTY REQUEST FOR PROPOSALS ELECTRONIC TELEVISION EQUIPMENT PROFESSIONAL MAINTENANCE TECHNITIAN Part 1: Overview and Instructions 1.1 Purpose of the RFP Summit County, “County” is soliciting proposals from qualified individuals (Proposer/Contractor) to act as a Television Maintenance Technician (Technician) within the county. This person shall be contracted at the pleasure of the county executive and is considered an independent contractor subject to terms of a contract. The Technician’s responsibility includes complete maintenance program for the County’s television translator system and other related electronic equipment in accordance with generally accepted electronic engineering procedures and practices and rules and regulations of the FCC. Maintenance shall include all necessary labor, test equipment, and transportation needed to service, repair, adjust, and/or replace translators, antenna, wiring, filters, and other related electronic equipment. Items not covered under this maintenance agreement include parts, materials, and replacement equipment necessary to perform routine maintenance or to replace or upgrade existing equipment. Proposals will be accepted only from parties that are free of all obligation and interests that might conflict with the best interest of the County and have the capacity to provide services on the timely basis. In addition, we are seeking for this person or firm someone who has the dynamic expertise and experience to consult on changes to FCC licensing, and developing technologies to improve the existing system over time. This person or firm must develop a long-term strategic approach to overall maintenance and improvements for the term of the contract. Proposers must address the needs and requirements stated in the Scope of Work of this RFP. 1.2 Projected Schedule for the RFP Process County reserves the right to modify the following schedule at its discretion: Activity Date RFP Available March 26, 2021 Deadline for Questions April 14, 2021 – 5:00 PM Deadline for Proposals Submission April 16, 2021 – 5:00 PM Interviews (if necessary) April 26-30, 2021 Anticipated Contract Commencement May 6, 2021 1.3 Submission Guidelines Proposers are advised to read this RFP in its entirety. Failure to read and/or understand any portion of this RFP shall not be cause for waiver of any portion of the RFP or subsequent agreement. The submitted Proposal and this RFP become a part of the subsequent agreement. All inquiries or questions relating to this RFP must be addressed to Derrick Radke, PE – Public Works Director. All communications regarding this RFP will be conducted through the query system in SciQuest. Phone calls or in person visits are prohibited. Do not contact any other Department or other County officers or employees regarding this proposal. All Date of Issue: 03/26/2021 Date of Amendment: None SUMMIT COUNTY REQUEST FOR PROPOSALS ELECTRONIC TELEVISION EQUIPMENT PROFESSIONAL MAINTENANCE TECHNITIAN questions and answers posed will be forwarded to all interested persons or firms through SciQuest. The right is reserved by the County to reject any or all proposals, to waive any informality or technicality or to accept proposals deemed in the best interest of the County. Part 2: Scope of Work and Requirements 2.1 Background Summit County has chosen to provide free over the air television to as many of its residents as possible via translators located throughout the County and via a microwave link to Farnsworth Peak. Summit County currently operates from 7 sites: • Lewis Peak, Hoytsville • Quarry Mountain, Park City • Echo • Coalville • Peoa • Kamas • Woodland The number of channels vary from site to site. Those channels currently operating from Lewis Peak, the County’s main site from which all other sites receive their information, are (subject to change and provided to give a scale of the tasks): • 2.1 KUTV, 2.2 • 4.1 KTVX, 4.2 MeTV, 4.3 LAFF, 4.4 HNL • 5.1 KSL, 5.2 COZITV, 5.3 ThisTV • 7.1 KUED, 7.2 World, 7.3 PBS Kids, 7.4 Create • 9.1 KUEN, 9.2 KUER, 9.3 FNX, 9.4 NHK, 9.91 KUER Radio • 10.1 TECXITO, LIGHT TV, 10.4 NBCLX • 11.1 KBYU, 11.2 BYU Radio, 11.3 KBYU FM • 13.1 KSTU, 13.2 ANTTV, 13.3 STADIUM, 13.4 CHARGE • 14.1 KJZZ, 14.2 COMET, 14.3, 14.4 CHARGE, 14.5 DABL • 20.1 KULX • 30.1 KUCW, 10.2 MOVIES, 10.3 GRIT, 30.4 COURTTV The sites/channels require routine maintenance, troubleshooting, repair, and replacement. 2.2 Scope of Work and Tasks to be Completed Summit County is seeking proposals from qualified persons or firms to act as Television Maintenance Technician for Summit County. The successful proposer will be expected to maintain a record of the work completed on a monthly basis, prepare new licenses and renewals to the FCC on behalf of the County, provide advice related to licensure and proposed new uses by either County Departments or other/new leases. The successful contractor agrees to periodically inspect and test the equipment covered under any contract awarded as a result of this RFP. The test inspections shall be made at least semi-annually when onsite for other routine maintenance. In cases of equipment malfunction, or suspected malfunction, test inspections shall be made for the repair, restart Date of Issue: 03/26/2021 Date of Amendment: None SUMMIT COUNTY REQUEST FOR PROPOSALS ELECTRONIC TELEVISION EQUIPMENT PROFESSIONAL MAINTENANCE TECHNITIAN and retest of the equipment. The contactor further agrees to inform the Public Works Director of all preventative maintenance and routine work in a monthly report. The successful contractor agrees to use industry standard for tests, repair, design, and installation and shall perform said tests at each preventive maintenance inspection and at such other times as may be required. The contractor shall follow all FCC Rules and Regulations and not put into jeopardy Summit County licenses with the FCC. Technician agrees to remove from the electronic components of all fixed equipment (i.e., translator units, receivers, consoles, racks, etc.) when performing routine/preventive maintenance, all dust, dirt, and/or other foreign matter, including removing broken equipment from the site. Any equipment removed from the site must be reported, along with the unit make, model, and serial number, to the Public Works Director for inventory purposes. At the first preventative maintenance occasion, the contractor shall prepare a report of all existing equipment having a serial number for purposes of asset verification. Report unit make, model, and serial number. Contractor agrees all work performed on equipment covered under any contract awarded as a result of this proposal shall be performed by qualified electronic technicians who possess a current FCC/Naber license (General Class or better) or must obtain such licensure within 3 months of executing the contract. Contractor technicians shall be familiar with typical television repeating/translator equipment. Contract shall be canceled if the licensure is not so obtained. The Contractor agrees to maintain a stock of typical supplies and parts or shall have access to an immediate area supply source, so that prompt replacement and repairs may be made to provide continuity of service. The County is willing to work with the Contractor to acquire test and maintenance equipment to make all tuning and adjustments necessary for the effective and efficient operation of the equipment and systems. Any equipment purchased by the County for this purpose becomes the property of the County and will be entered into the County’s Asset List. Only parts or components of the original manufacturer, or direct replacement parts containing not less than original, identical characteristics, shall be used. The County shall reimburse the Contractor for all materials and supplies required to maintain the existing television equipment up to the maximum amount authorized in the approved annual budget. The County shall purchase directly new/replacement equipment authorized in the approved annual budget from suppliers. The County and Contractor shall work together to secure these purchases as required under the County’s Purchasing Policy. The Contractor agrees to provide service as soon as possible upon receipt of notice of the outage. The Contractor will inform the Public Works Director of the anticipated time for service. Upon diagnosing the problem, the Contractor shall work to make the repair as expeditiously as possible and shall report progress and anticipated completion schedule to the Public Works Director for instances that cannot immediately be repaired. This information is required to inform the public of extended outages. The Contractor agrees to: a. Accept full responsibility for the security against loss or damage to all County equipment while in the Contractor's possession. Date of Issue: 03/26/2021 Date of Amendment: None SUMMIT COUNTY REQUEST FOR PROPOSALS ELECTRONIC TELEVISION EQUIPMENT PROFESSIONAL MAINTENANCE TECHNITIAN b. Report such damage or loss promptly to the Public Works Director. c. Reimburse the County for any such loss or damage. d. Secure all keys issued to the Contractor for site access.
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