Independent School District 273 Official Minutes of the Meeting of June 25, 2012

INDEPENDENT SCHOOL DISTRICT 273 OFFICIAL MINUTES OF THE MEETING OF JUNE 25, 2012

REGULAR MEETING Edina Community Center 7:00 P.M. 5701 Normandale Road Room 349

SCHOOL BOARD MEMBERS PRESENT: MEMBER ABSENT:

Mr. Randy Meyer Mr. Leny Wallen-Friedman Ms. Idith Almog Ms. Cathy Cella Ms. Regina Neville Ms. Sarah Patzloff Ms. Lonni Skrentner

PRESIDING OFFICER: Chair Randy Meyer 7:00 – 9:18 P.M.

ADMINISTRATIVE STAFF PRESENT:

Dr. Ric Dressen, Superintendent of Schools Ms. Margo Bauck, Director of Business Services Mr. Steve Buettner, Director of Media and Technology Services Ms. Valerie Burke, Director of Community Education Services Dr. Gwen Jackson, Director of Human Resources and Operations Ms. Mary Manderfeld, Director of Enrollment and School Improvement Dr. Jenni Norlin-Weaver, Director of Teaching and Learning Dr. Chad Schmidt, Director of Research and Evaluation

CERTIFIED CORRECT: CERTIFIED CORRECT:

______Mr. Randy Meyer, Chair Ms. Regina Neville, Clerk (Official Publication) MINUTES OF THE REGULAR MEETING OF THE SCHOOL BOARD DISTRICT 273 EDINA, MINNESOTA June 25, 2012

7:00 P.M. Chair Meyer called to order the regular meeting of the School Board. Members present: Almog, Cella, Meyer, Neville, Patzloff, Skrentner. Member absent: Wallen- Friedman. Staff present: Dressen, Bauck, Buettner, Burke, Jackson, Manderfeld, Norlin- Weaver, Schmidt. Member Neville moved and Member Cella seconded that the minutes of the regular meeting of May 21, 2012, and the special meeting of June 11, 2012, be approved. All members voted Aye.

RECOGNITION

 MADD’s Power of You(th) National Teen Influencer Group – Thomas Balke, 2012 Edina High School Graduate

PRESENTATION

 Positive Behavioral Interventions and Supports (PBIS) – Creek Valley Elementary School Principal Kari Kahlquist; Teachers Susan Charles, Britt Theis and Nancy Zuber; and Students

REPORTS

 Edina Alternative Compensation Annual Report – Dr. Jenni Norlin-Weaver, Director of Teaching and Learning; Libby Sandvick, Alt Comp Facilitator; and Rhonda Jonas Geere, Alt Comp Coach  Student Wellness Report – Margo Bauck, Director of Business Services; and Dr. Jenni Norlin-Weaver, Director of Teaching and Learning  2012-13 Budget – Margo Bauck, Director of Business Services

CONSENT ITEMS APPROVED BY UNANIMOUS VOTE

1. Personnel Recommendations 2. Community Education Services Personnel Recommendations 3. Expenditures Payable on May 29, 2012 4. Expenditures Payable on June 11, 2012 5. Expenditures Payable on June 25, 2012 6. Student Teaching Agreement with University of St. Thomas 7. Student Teaching Agreement with Minnesota State University Moorhead 8. Commendation of 2012 Edina High School Graduate Thomas Balke 9. Community Education Services Habitat for Humanity Service Trip to Mission, South Dakota 10. Gift from Concord Elementary School PTO 11. Gift from Edina High School Baseball 12. Gift from Cornelia Elementary School PTO 13. Gift from Edina Varsity Hockey Team 14. Gift from Lake Harriet Masonic Lodge and Minnesota Masonic Charities 15. Gift from Edina HS Synchronized Swimming 16. Gift from Edina High School Boys’ Lacrosse

ACTION ITEMS APPROVED BY UNANIMOUS VOTE

1. 2012-13 Budget 2. New Policy 812 – Buildings and Sites, Health and Safety Program 3. Health and Safety Budget 4. 2011-12 Integration Budget Amended 5. Revised Strategic Plan 6. Alternative Compensation Annual Report 7. IEA Contract Renewal for 2012-13 8. Workers’ Compensation Insurance 9. Support for the Purchase of Products Containing Only Conflict-Free Minerals 10. Purchase of Network Hardware, Video Conferencing Equipment, Wireless Network Gear and Security Software 11. Purchase of Video Distribution System 12. Purchase of Google Chromebooks 13. Purchase of Apple Computers, iPads and Televisions 14. Purchase of Lenovo All-in-One Computers 15. Purchase of Service Contract for Voice/Video/Data Network Hardware 16. Purchase of Subscription to Microsoft Enrollment for Education Solutions from TIES Depot 17. Purchase of Supplies for Project Lead the Way 18. Purchase of Music Instruments/Equipment 19. Purchase of Materials for Edina Secondary Language Arts Program

ACTION ITEMS AMENDED AND APPROVED BY UNANIMOUS VOTE

1. 2012-2014 Guidebook of Professional Employment for Community Education Services Coordinators of Edina Public Schools 2. 2012-2014 Guidebook of Professional Employment for Community Education Services Employees of Edina Public Schools 3. Superintendent’s Performance Goals’ Pay

DISCUSSION

1. Revised Policy 104 – School District, Complaints – Students, Employees, Parents, Other Persons 2. Revised Policy 420 – Personnel, Employees with Sexually Transmitted Infections and Diseases and Certain Other Communicable Diseases and Infectious Conditions 3. Revised Policy 431 – Personnel, Compensatory Practices 4. Revised Policy 510 – Students, Nonresident Enrollment 5. Revised Policy 602 – Education Programs, Organization of School Day and Calendar 6. Revised Policy 626 – Education Programs, Independent Provider Activity Programs 7. Scheduled Review of Policy 509 – Students, Resident Enrollment

ANNOUNCEMENTS

Member Almog shared that the Edina Education Fund was a little short of its fundraising goal for the year so donations are still welcomed.

Superintendent Dressen noted the following:  Joint meeting of the school district and city on August 21, 2012, 5 pm  Survey on communications is complete  Summer read for the district is Healing the Heart of Democracy  Transition taking place with Randy Smasal (director of teaching and learning) and Susan Brott (director of communications). Shared this meeting is Jenni Norlin-Weaver’s last one and thanked her for her years of service to the district.  In the process of filling the positions of assistant principal at South View Middle School and the assistant director of special services  MSBA conference in August for interested board members

Dr. Jenni Norlin-Weaver, director of teaching and learning, thanked the School Board and her colleagues for her work experience with Edina Public Schools.

The meeting adjourned at 9:18 P.M. The minutes and resolutions are on file at the district office, 5701 Normandale Road, and are open to public inspection.

Mr. Randy Meyer, Chair Ms. Regina Neville, Clerk OFFICIAL MINUTES OF THE SCHOOL BOARD OF JUNE 25, 2012

7:00 P.M. Chair Meyer called to order the regular meeting of the School Board. Members present: Almog, Cella, Meyer, Neville, Patzloff, Skrentner. Member absent: Wallen-Friedman. Staff present: Dressen, Bauck, Buettner, Burke, Jackson, Manderfeld, Norlin-Weaver, Schmidt. Member Neville moved and Member Cella seconded that the minutes of the regular meeting of May 21, 2012, and the special meeting of June 11, 2012, be approved. All members voted Aye.

RECOGNITION

MADD’s Power of You(th) National Teen Influencer Group – 2012 Edina High School Graduate Thomas Balke, was recognized and congratulated by the School Board for being part of MADD’s Power of You(th) National Teen Influencer Group and his work with Edina High School’s Sober Squad.

PRESENTATION

Positive Behavioral Interventions and Supports (PBIS) – Principal Kari Kahlquist and Creek Valley Elementary School Teachers Susan Charles, Britt Theis and Nancy Zuber shared that a team of eight staff members attended six days of training throughout the year, funded by the state. They met monthly to discuss, plan, and implement the components of PBIS – The teaching of expected behaviors in common areas using common language, positive incentives, visuals and videos, and referral forms for modeling the expected behavior. A staff survey showed a better than eighty percent buy-in of PBIS. Accomplishments the past year included the purchase of a Bobcat mascot, implementation of positive incentives, the creation of a behavioral expectations matrix and posters, a school rule poster contest, and the creation of two videos. PBIS was also incorporated in the school’s Pride Days. Additional training will take place next year along with goals that will include editing the behavior plan, continued teaching and modeling of expected behaviors, the creation of additional videos, increased incentives/recognition, and data analysis. Students, and the Bobcat mascot, were also present to show off the school’s Golden Cutlery Award (one of the incentives) and to sing the school’s Pride Day song.

REPORTS

Edina Alternative Compensation Annual Report – Dr. Jenni Norlin-Weaver, director of teaching and learning, and Libby Sandvick, alt comp facilitator, provided information on the fourth year of the plan, noting that it is guided by the mission statement – Enhancing teacher’s professional growth to support student success. Cognitive coaching, the teaching model used by alt comp, includes the study of theory, demonstrations, practice, and peer coaching. Cognitive coaching has one of the highest rates of return. Over 400 meetings took place the past year between teachers and coaches. Edina Alt Comp has three components: Professional Growth Plan, Student Learning Goals, and Site Improvement Plans. A survey taken by the teachers in May showed positive results with the plan. The strengths of the plan along with the areas of focus for 2012-13 were shared. It was noted that Rhonda Jonas Geere, an alt comp coach, would be filling in for Ms. Sandvick while she is on maternity leave in the fall.

Student Wellness Report – Margo Bauck, director of business services, and Dr. Jenni Norlin- Weaver, director of teaching and learning, noted that the report is required annually by the state. Two district committees, Wellness and Nutrition, were merged this past year. There are representatives from each building. The Wellness Committee receives support from community partnerships – Safe Routes to School and do.town. The district’s food service continues to offer improved products in the schools to meet the committee’s healthy eating guidelines, along with national health guidelines and standards. Wellness plan successes include an increase in breakfast participation; an increase in combo meals with fruits and vegetables at the high school; and the selling of fresh-baked cookies on a limited basis. Changes to the Healthy Hunger-Free Kids Act in January means additional changes will be forthcoming over the next 10 years such as increases in fruits, vegetables and whole grains while limiting sodium and calories in meals; selecting a fruit or vegetable (2012-13); and expanding access to meals for after-school programs.

2012-13 Budget – Margo Bauck, director of business services, presented information on the preliminary budget which included the budget process timeline, refinements, general education funding formula, ADM (average daily membership)/K-12 enrollment projections, budget assumptions and enhancement requests. She shared information on the 2012-13 technology budget, new fund balance definitions, the governmental fund types, and the revenue and expenditure side of the general fund. She noted the major ways to maintain the district’s financial position include increased funding from the Legislature, voter-approved levy referendum, budget adjustments, increased enrollment, pursue strategic plan and budget study areas for 2012-13, and explore alternative budget approaches to maximize resources. The plan is to maintain the district fund balance at the school board policy level so that all available resources are used to provide educational opportunities to students.

CONSENT ITEMS BEFORE THE BOARD

It was moved by Member Almog and seconded by Member Skrentner that the following resolutions be approved. All members vote Aye. The reports are:

ACTION ITEMS BEFORE THE BOARD

2012-13 Budget: It was moved by Member Almog and seconded by Member Skrentner that the resolution be approved. All members voted Aye.

New Policy 812 – Buildings and Sites, Health and Safety Program: It was moved by Member Patzloff and seconded by Member Almog that the resolution be approved. All members voted Aye.

Health and Safety Budget: It was moved by Member Patzloff and seconded by Member Cella that the resolution be approved. All members voted Aye.

2011-12 Integration Budget Amended: It was moved by Member Patzloff and seconded by Member Cella that the resolution be approved. All members voted Aye.

Revised Strategic Plan: It was moved by Member Cella and seconded by Member Neville that the resolution be approved. All members voted Aye.

Alternative Compensation Annual Report: It was moved by Member Skrentner and seconded by Member Cella that the resolution be approved. All members voted Aye.

2012-2014 Guidebook of Professional Employment for Community Education Services Coordinators of Edina Public Schools: It was moved by Member Neville and seconded by Member Cella that the resolution be approved. All members voted Aye.

2012-2014 Guidebook of Professional Employment for Community Education Services Employees of Edina Public Schools: It was moved by Member Neville and seconded by Member Almog that the resolution be approved. All members voted Aye.

Superintendent’s Performance Goals’ Pay: It was moved by Member Patzolff and seconded by Member Skrentner that the resolution be approved.

It was moved by Member Almog and seconded by Member Neville that the resolution be amended to include “awarding the full amount of $2500.” All members voted Aye to the resolution as amended.

All members voted Aye to the resolution.

IEA Contract Renewal for 2012-13: It was moved by Member Cella and seconded by Member Neville that the resolution be approved. All members voted Aye.

Workers’ Compensation Insurance: It was moved by Member Skrentner and seconded by Member Cella that the resolution be approved. All members voted Aye.

Support for the Purchase of Products Containing Only Conflict-Free Minerals: It was moved by Member Neville and seconded by Member Cella that the resolution be approved. All members voted Aye.

Purchase of Network Hardware, Video Conferencing Equipment, Wireless Network Gear and Security Software: It was moved by Member Patzloff and seconded by Member Neville that the resolution be approved. All members voted Aye.

It was moved by Member Cella and seconded by Member Almog that the following resolutions be combined. All members voted Aye to combing the resolutions. All members voted Aye to the resolutions.

Purchase of Video Distribution System

Purchase of Google Chromebooks

Purchase of Apple Computers, iPads and Televisions

Purchase of Lenovo All-in-One Computers

Purchase of Service Contract for Voice/Video/Data Network Hardware

Purchase of Subscription to Microsoft Enrollment for Education Solutions from TIES Depot

Purchase of Supplies for Project Lead the Way

Purchase of Music Instruments/Equipment: It was moved by Member Cella and seconded by Member Patzloff that the resolution be approved. All members voted Aye.

Purchase of Materials for Edina Secondary Language Arts Program: It was moved by Member Skrentner and seconded by Member Almog that the resolution be approved. All members voted Aye.

DISCUSSION ITEMS

Revised Policy 104 – School District, Complaints – Students, Employees, Parents, Other Persons

Revised Policy 420 – Personnel, Employees with Sexually Transmitted Infections and Diseases and Certain Other Communicable Diseases and Infectious Conditions

Revised Policy 431 – Personnel, Compensatory Practices

Comment: Member Cella noted that “Employees” in Section III.C should be changed to “An employee.”

Revised Policy 510 – Students, Nonresident Enrollment

Revised Policy 602 – Education Programs, Organization of School Day and Calendar

Revised Policy 626 – Education Programs, Independent Provider Activity Programs

Scheduled Review of Policy 509 – Students, Resident Enrollment

ANNOUNCEMENTS

Member Almog shared that the Edina Education Fund was a little short of its fundraising goal for the year so donations are still welcomed.

Dr. Jenni Norlin-Weaver, director of teaching and learning, thanked the School Board and her colleagues for her work experience with Edina Public Schools.

At 9:18 P.M., Chair Meyer adjourned the meeting.