AGENDA Peace River Town Council Regular Meeting Tuesday, September 2, 2014 5:00 pm.
I CALL TO ORDER
II ADOPTION OF AGENDA
1. Additions: VIII NEW BUSINESS
8.16 Invitation to attend the Floodway Development Regulation Stakeholder Symposium
2. Deletions:
III ADOPTION OF MINUTES
1. Minutes of the August 11, 2014 Regular Meeting of Council
IV PUBLIC HEARINGS
V PRESENTATIONS
1. Peace Library System
VI BYLAWS
1. Bylaw 1949 - Road Closure
VII UNFINISHED BUSINESS
1. Non-Profit Community Organization Property Tax Exemptions
2. Proposed Subdivision Citadel Park Development - MMSA File: 14MK040
3. Peace Regional Pool - Air Handling Unit Project Funding Update
Page 1 of 187 Peace River Town Regular Council Meeting Tuesday, September 2, 2014
VIII NEW BUSINESS
1. Request for Property Tax Penalty Waiver
2. Peace Library System - Funding Increase Request
3. Peace Library System - Provincial Funding Advocacy Request
4. Dr. Lundgard - Short Term Furnished Accommodation Funding Request
5. Alberta Municipal Governance Symposium
6. Aboriginal Interagency Committee - 12th Annual Sisters in Spirit Walk
7. Alberta Native Friendship Centres Association - Invitation to the 44th Annual General Meeting: Peace River
8. 1st Annual World Religions Conference
9. RCMP - Upcoming AUMA Convention
10. Alberta Transportation - Upcoming AUMA Convention
11. Ministry of Alberta Culture - Stars of Alberta Volunteer Awards
12. Peace River & District Chamber of Commerce Annual Golf Tournament
13. Peace River School Division
14. Cerebral Palsy Association in Alberta - World Cerebral Palsy Day
15. Muscular Dystrophy Awareness Month
16. Floodway Development Regulation Stakeholder Symposium (ADDITION)
IX REPORTS
X COUNCILLOR REPORTS
INFORMATION XI Page 2 of 187 Peace River Town Regular Council Meeting Tuesday, September 2, 2014
1. Cheque Register to: August 11, 2014 August 20, 2014 August 27, 2014
2. July 2014 Operating and Capital Budget Variance Report
3. Alberta Municipal Affairs - Safety Codes Act (SCA)
4. Alberta Municipal Affairs - Municipal Government Act Consultations
5. Chris Warkentin, MP - House Holder
6. Alberta Utilities Commission - Notice: Hearing for Development of Power Plant int he Peace River Area
7. Alberta Environment & Sustainable Resources Development - Pat's Creek
8. Edmonton Chamber of Commerce - Lunch with Minister of State, Michelle Rempel
9. 12' Davis Events Park Project - Capital Cost Sharing Agreement
10. Mackenzie Municipal Services Agency - Ecosystems Services Session
11. SongRise Music Conference & Showcase - 'Thank You'
12. 2014 Collection Site Awards of Excellence
13. Alberta Health Services - Primary Care Connection Newsletter
14. Action on Smoking & Health
XII NOTICE OF MOTION
XIII IN CAMERA
1. Legal (2) 1. Pat's Creek 2. Ski Hill
Page 3 of 187 Peace River Town Regular Council Meeting Tuesday, September 2, 2014
XIV KEY COMMUNICATION ITEMS
XV ADJOURNMENT
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PRESENT: Mayor Thomas Tarpey, Deputy Mayor Elaine Manzer, Councillors Tanin Behnke, Terry Sawchuk, Orren Ford, Rod Burr, Colin Needham REGRETS: STAFF PRESENT: Kelly Bunn, CAO Leanne Cottrell, Recording Secretary
I CALL TO ORDER
Mayor Tarpey called the August 11, 2014 Regular Meeting of Council to order at 5:03 p.m.
II ADOPTION OF AGENDA
1. Additions: VIII NEW BUSINESS
6.14 Proposed Amendment to Land Use Bylaw No. 1/2012
6.15 Proposed Subdivision of Lots in St. Germaine ASP - MMSA File 14MK044
6.16 September 2014 Council Meeting Schedule Change
6.17 AUMA Conference
6.18 Ski Club E-mail
XIII IN CAMERA 1. Legal 5. Shores Jardine Invoice
2. Deletions:
Councillor Behnke moved to adopt the agenda of the August 11, 2014 Regular Council Meeting as amended. MOTION 14-08-559 MOTION CARRIED
1
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III ADOPTION OF MINUTES
1. Minutes of the July 7, 2014 Regular Meeting of Council
Councillor Ford moved that Council direct Administration to correct the spelling of Hogan to Haugan and accept the July 7, 2014 Minutes of the Regular Meeting of Council as amended. MOTION 14-08-560 MOTION CARRIED
IV PUBLIC HEARINGS
1. Removal of the Reserve Designation from Lot R1; Plan 6722NY (7501- 99 Street)
Mayor Tarpey called the Statutory Public Hearing to order at 5:06 pm and stated that the Public Hearing is held pursuant to Section 7, 8, 230, 606 and 692 of the Municipal Government Act, 2000, as amended.
The Recording Secretary confirmed: 1. That the purpose of the Public Hearing is to allow the public to make representation with respect to the removal of the Reserve Designation from Lot R1; Plan 6722NY. 7501 99 St. 2. That the Public Hearing Notice was advertised in the local newspaper, Peace River Record-Gazette, for 2 consecutive weeks, on July 31, 2014, and August 6, 2014; as well, it was advertised on site on July 7, 2014. 3. That any written submissions received and not included in the Public Hearing Agenda package are read into the record, of which there were none.
Mayor Tarpey called for all persons involved to come forward and present their case.
Renate Bensch, Director of Corporate Services, informed Council that the Town of Peace River has leased the property to the Childcare Association since 1990. Legislation has changed since then and it is no longer a permitted use. Town of Peace River Administration would like to change the designation so that the land continues to be leased to the Daycare Society. 2
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Mayor Tarpey called for those in favour of the bylaw. There were none.
Mayor Tarpey called for those opposed to the bylaw. There were none.
Mayor Tarpey called for those deemed to be affected by the bylaw. There were none.
Mayor Tarpey declared the Public Hearing closed at 5:11 p.m.
V PRESENTATIONS
VI BYLAWS
1. Bylaw 1951 - Borrowing Bylaw: Utility Line Relocation
In order to finance relocating of the water and sewer mains due to the sliding of the West Hill a debenture in the amount of $3,500,000.00 is required. This project, and its funding method, was approved as part of the 2014 Capital Budget.
Councillor Sawchuk moved that Council give first reading to Bylaw 1951, a borrowing bylaw in the amount of $3,500,000, for the Relocation of Water and Sewer Mains on the West Hill, with the terms being a debenture for 15 years at 2.92% interest and an annual payment of $289,824.26. MOTION 14-08-561 MOTION CARRIED
VII UNFINISHED BUSINESS
1. Mackenzie Municipal Services Agency (MMSA) - Strategic Plan (carried from Regular Council Meeting 06.23.14; MOTION 14-06-491)
The Mackenzie Municipal Services Agency had presented a proposal to the Town of Peace River. Council is asked to provide any feedback and indication if the Town of Peace River would be going forward with the next 5 year agreement.
3
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Deputy Mayor Manzer moved that Town of Peace River accept the 5 year Strategic Plan for the Mackenzie Municipal Services Agency 2015 to 2019 subject to the payments being in accordance with the schedule as presented. MOTION 14-08-562 MOTION CARRIED
VIII NEW BUSINESS
1. Removal of the Reserve Designation from Lot R1; Plan 6722NY (7501- 99 Street)
Councillor Behnke moved that the CAO be authorized to notify the Registrar that the provisions of sections 374, 230, and 606 of the Municipal Government Act have been complied with and request the Registrar to remove the designation of municipal reserve from Lot R1, Plan 6722NY. MOTION 14-08-563 MOTION CARRIED
2. Bridgeview Directional Drill
Due to a required project scope change Engineering requests additional funding up to the amount of $80,000.00 for the Bridgeview Capital Project Infrastructure Replacement Project.
Deputy Mayor Manzer moved that Council approve funding of up to $80,000 from the Transportation Reserve for the Bridgeview Infrastructure Replacement and that Council award the Directional Drill tender to Full Bore Directional Drilling in the amount of $96,245.00. MOTION 14-08-564 MOTION CARRIED
3. Public Auction of Land - Reserve Bids
Pursuant to Section 418 of the Municipal Government Act a municipality must offer for sale, at a public auction, any land shown on its previous year's tax arrears list.
Deputy Mayor Manzer moved that, pursuant to section 419 of the Municipal Government Act, Council sets the reserve bids for the two (2) properties being offered for sale at the September 18, 2014 public auction as follows:
4
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Legal Description Reserve Bid Lot 14, Block 5, Plan 7152BA $134,020.00 Lot OT, Plan 570PX $379,170.00
and furthermore that the Chief Administrative Officer be appointed to act as Auctioneer. MOTION 14-08-565 MOTION CARRIED
4. Triathlon - Temporary Road Closure Request (by Arena)
Council is requested to approve a temporary road closure of a small portion of 98th Street adjacent to the Pool and Baytex Energy Centre to accommodate the annual Tri River Triathlon on Sunday, August 4, 2014, between the hours of 7:30 am to 11:30 am.
Councillor Behnke moved that Council approve the request for the temporary road closure. MOTION 14-08-566 MOTION CARRIED
5. County of Grande Prairie Public Works Building Grand Opening
The County of Grande Prairie will be celebrating the Grand Opening of their new Public Works building on Friday, September 19, 2014 at 3 pm in Clairmont, Alberta. The Town of Peace River is invited to attend.
Councillor Needham moved that Council accept the County of Grande Prairie's invitation to the September 19, 2014 Grande Opening of Public Works building as information. MOTION 14-08-567 MOTION CARRIED
6. 15th Annual Alberta Recycling Conference
The 15th Annual Alberta Recycling Conference will be held September 3-5, 2014 in Lac La Biche, Alberta.
Councillor Needham moved that Council accept the 15th Annual Alberta 5
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Recycling Conference information as information. MOTION 14-08-568 MOTION CARRIED 7. Rotary Club of Peace River - 'Laying the Foundation' Gala
The Rotary Club of Peace River is holding a "Laying the Foundation" Gala to raise money for Rotary House and asks for an item donation for their silent/live auction.
Councillor Behnke moved that Council accept Administration's recommendation of Option 1 to provide a framed historical photograph similar to that donated by Council to last year's Rotary Gala event. MOTION 14-08-569 MOTION CARRIED
8. The Makepeace Foundation - Peace Pole
The Town of Peace River has received a request for the use of Public Works Department resources to install a community project, "The Peace Pole".
Councillor Ford moved that Council approve Public Works to assist Mr. McCann with the installation of "The Peace Pole" and information plaque at Riverfront Park. MOTION 14-08-570 MOTION CARRIED
9. Town of Peace River Fire Department - 100 Years
The Peace River Firefighters Association will be holding a Centennial Formal Firemen's Ball to mark the 100 years since the organization of the Peace River Fire Department.
Councillor Behnke moved that the Mayor and Council be enabled to attend the Peace River Firefighters Association's Centennial Formal Ball on September 27, 2014. MOTION 14-08-571 MOTION CARRIED
10. Alberta Municipal Affairs Conditional Grant Agreement - Arena Project
Alberta Municipal Affairs has approved the Town of Peace River's 6
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application to the Regional Collaboration Program (now Alberta Community Partnership Program) and has provided a conditional grant agreement for the Town to complete.
Deputy Mayor Manzer moved that Council enable the Mayor and CAO to sign the 2014/15 Alberta Municipal Affairs Conditional Grant Agreement, through the Alberta Community Partnership – Regional Collaboration Component in the amount of $250,000.00 for the development of the detailed engineering for the new arena project. MOTION 14-08-572 MOTION CARRIED
11. Stone Brook Grand Opening
Accredited Supportive Living will be hosting a Grand Opening of their new supportive living facility, Stone Brook, on August 28, 2014 in Grimshaw.
Councillor Needham moved that the Mayor and Council be enabled to attend the Grand Opening of the Stone Brooke Supportive Living Facility on Thursday, August 28, 2014 at 1:15 p.m. in Grimshaw, Alberta. MOTION 14-08-573 MOTION CARRIED
12. Library Board Request - Auditor Assignment
The Library Board is requesting that the Town of Peace River pass a motion to approve the Board's choice of an auditor for their 2013 financial review.
Councillor Burr moved that Council approve the appointed company of Meyers, Norris and Penny as the Auditors for the Library Board financials from 2013. MOTION 14-08-574 MOTION CARRIED
13. Arena - Preliminary Design Item start time scheduled for 6:30 p.m.
14. Proposed Amendment to Land Use Bylaw No. 1/2012 (ADDITION)
The proposed Land Use Bylaw amendment re-districts the majority of 7
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NW28-83-22-W5M from Joint Plan Agricultural District to Highway Commercial District, Service Commercial District and Rural Industrial District. NW28-83-22-W5M is located adjacent to Highway 2, between the Town of Peace River and the Peace River Airport.
Councillor Sawchuk moved that Council direct Administration to report to the Municipal District of Peace that “The Town of Peace River has no concerns regarding this proposed land use bylaw amendment.” MOTION 14-08-575 MOTION CARRIED
15. Proposed Subdivision of Lots in St. Germaine ASP - MMSA File 14MK044 (ADDITION)
As per Bylaw 1595, Establish Subdivision Authority Bylaw, information has been provided in order to enable Council to provide comments, as requested by the Mackenzie Municipal Services Agency.
Councillor Needham moved that Council advise the MMSA (Mackenzie Municipal Services Agency) that the Town of Peace River has no concerns with the proposed subdivision at the St. Germaine area. MOTION 14-08-576 MOTION CARRIED
16. September Council Meeting Schedule Change
Deputy Mayor Manzer has proposed that the September 22, 2014 Regular Meeting of Council be rescheduled for September 29, 2014 to accommodate the AUMA conference.
Deputy Mayor Manzer moved that Council reschedule the September 22, 2014 Regular Meeting of Council to September 29, 2014. MOTION 14-08-577 MOTION CARRIED
17. AUMA Conference
The AUMA Conference will be held September 26-26, 2014 in Edmonton, Alberta. Council wishes to arrange meetings with Alberta Ministers.
Councillor Burr moved that Council direct Administration to arrange 8
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meetings with the Minister of Municipal Affairs, as well as the Ministers of Transportation and Environmental and Sustainable Resource Development at the Fall 2014 AUMA Conference in Edmonton, Alberta. MOTION 14-08-578 MOTION CARRIED
18. Ski Club E-Mail
The Town of Peace River has received an email form the Misery Mountain Ski Club regarding the Ski Hill and the requirements for their upcoming year.
Councillor Burr moved that Council accept Councillor Sawchuk’s item as information. MOTION 14-08-579 MOTION CARRIED
IX REPORTS
X COUNCILLOR REPORTS X COUNCILLOR REPORTS was brought forward.
1. Councillor Ford - Strategic Planning Agenda for the Peace River Community Services Board
Councillor Needham moved that Council accept the Strategic Planning Agenda from the Peace River Community Services Board as information. MOTION 14-08-580 MOTION CARRIED
XI INFORMATION XI INFORMATION items 3, 4, and 5 were brought forward.
3. Cheque Register to July 21, 2014
4. Cheque Register to July 30, 2014
5. Cheque Register to August 6, 2014
Councillor Burr moved that Council accept the Cheque Registers to July 21, 2014, July 30, 2014, and August 6, 2014 as information. 9
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MOTION 14-08-581 MOTION CARRIED
Mayor Tarpey recessed the meeting at 6:11 pm. Mayor Tarpey reconvened the meeting at 6:29 pm.
VIII NEW BUSINESS VIII NEW BUSINESS item 13 was brought forward.
1. Arena - Preliminary Design Item start time scheduled for 6:30 p.m.
Jim Carey and Shaun Visser, Architects, BR2 Architecture, presented the conceptual design for the new arena.
Mayor Tarpey recessed the meeting at 8:18 pm.
Mayor Tarpey reconvened the meeting at 8:35 pm.
INFORMATION XI INFORMATION was brought forward.
XI INFORMATION
1. Town of Peace River - June, 2014 1. Protective Services (carried from Regular Council Meeting 07.07.14)
2. Town of Peace River - July, 2014 1. Community Services 2. Corporate Services 3. Engineering & Infrastructure
3. Cheque Register to July 21, 2014 XI INFORMATION item 3 was viewed earlier in the meeting.
4. Cheque Register to July 30, 2014 XI INFORMATION item 4 was viewed earlier in the meeting.
5. Cheque Register to August 6, 2014 10
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XI INFORMATION item 5 was viewed earlier in the meeting.
6. May 2014 Operating and Capital Budget Variance Report 7. Alberta Municipal Affairs 2013/14 - Annual Report
8. Alberta Municipal Affairs - Alberta Community Partnership (ACP) Guidelines and Application Information
9. Town of Fairview - Newsletter, June 2014
10. Town of Fairview - 2013 Financial Highlights
11. TransAlta Corporation - Dunvegan Hydroelectric Project
12. Town of Peace River - PRCC WTP Workshop Briefing Notes
13. Temporary Foreign Worker Program: Survey and Information
14. Municipal Planning Commission Minutes
15. Alberta Community Resilience Program
16. RCMP - Requested Info by Council: Priority Prolific Offender Program (PPOP), and Homelessness
17. Peace Regional Victim Services - 'Thank You'
18. Alberta Health Services - Primary Care Connection
19. Women in the North Conference - Final Report
20. Alberta Culture - Historic Resources Conservation Grant
21. Highway 88 Official Opening
22. Mighty Peace Watershed Alliance
23. Letter from Municipal Affairs July 30, 2014 11
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Determination of Population Regulation
Councillor Behnke moved that Council accept items 11.1, 11.2 and 11.6 through 11.23 as information. MOTION 14-08-582 MOTION CARRIED
XII NOTICE OF MOTION
X COUNCILLOR REPORTS X COUNCILLOR REPORTS was brought forward.
The following meetings will/have taken place:
Mayor Tarpey and Deputy Mayor Manzer will be attending a meeting with the MD of Peace to discuss mutual interest items. Mayor Tarpey has a meeting at the Airport on August 25, 2014.
Councillor Needham has a Chamber of Commerce Executive Meeting Thursday, August 14th, 2014 at 8 am.
Councillor Burr will be attending the Peace Regional Waste Management Company's Strategic Planning session on August 20, 2014, and a Transportation Study meeting August 12, 2014 at 4:00 p.m.
Councillor Ford has no meetings scheduled in the immediate future.
Councillor Sawchuk is attending the Downtown Revitalization meeting on Thursday, August 14, 2014 at 4:00 p.m. in the Engineering meeting room. Mayor Tarpey will also be in attendance.
Councillor Behnke will be attending the Downtown Revitalization meeting on August 14, 2014. She will then be away until August 25, 2014. Councillor Behnke had an Arena conference call July 14, 2014. On July 31, 2014 she was in attendance at the PREDA Executive Meeting.
Deputy Mayor Manzer brought greetings at the Peacefest Breakfast. She also attended the 100 Anniversary Dance through the Decades event that the Museum staff put on. Congratulations to the Museum 12
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staff and all those that helped put on the event for a job well done. On August 12, 2014, Deputy Mayor Manzer has a meeting with the Mayor of Berwyn. There are a number of Municipal Planning Commission meetings over the next month, as well as a Mackenzie Municipal Services Agency Meeting in two weeks. On August 13, 2014, there is a Watershed Alliance meeting in McLennan. Deputy Mayor Manzer will not be in attendance at the first two Council Meetings in September.
XIV KEY COMMUNICATION ITEMS XIV KEY COMMUNICATION ITEMS was brought forward.
1. Arena - the conceptual plan and survey are available on the Town's website. The survey is due by September 15, 2014. Council would like to have the arena constructed by 2017. Questions can be directed to Councillor Behnke, Councillor Sawchuk, and Tanya Bell, Director of Community Services.
Councillor Ford moved that the Council meeting go in camera at 9:05 p.m. MOTION 14-08-583 MOTION CARRIED
XIII IN CAMERA
1. Legal (4) 1. Citadel Park Development (carried from Regular Council Meeting 07.07.14 - MOTION 14-07-547) 2. Procedure Policy and Concerns 3. Airport Runway Rehabilitation 4. Telus 5. Shores Jardine Invoice (ADDITION)
Councillor Ford moved that the Council meeting go out of camera at 10:10 pm. MOTION 14-08-584 MOTION CARRIED
Councillor Burr moved that the Town of Peace River Council approve the development agreement with Citadel Park Development and allow the CAO and Mayor to execute that agreement. MOTION 14-08-585 MOTION CARRIED
13
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Councillor Ford moved that the Council direct Administration to develop a written policy/procedure on how the Town of Peace River deals with public complaints with a deadline of 3 months. MOTION 14-08-586 MOTION CARRIED
Councillor Needham moved that the Council direct Administration to enter into an agreement with WSP Canada for the design, construction, and supervision of the Peace River Airport runway project in the amount of $198,435.00. MOTION 14-08-587 MOTION CARRIED
Councillor Behnke moved that the payment for the Shores Jardine invoice dated April 30, 2014 in the amount of $4,609.40 including GST is confirmed and if payment has not been made to instruct Administration to proceed with payment of said invoice. MOTION 14-08-588 MOTION CARRIED
XIV KEY COMMUNICATION ITEMS
XV ADJOURNMENT
Councillor Behnke moved that the August 8, 2014 Regular Meeting of Council be adjourned at 10:15 pm. MOTION 14-08-589 MOTION CARRIED
Thomas Tarpey, Mayor
Kelly Bunn, CAO
14
Page 18 of 187
PEACE LIBRARY SYSTEM UPDATE TO THE TOWN OF PEACE RIVER COUNCIL SEPTEMBER 2, 2014
Library Systems
Peace Library System (PLS) is one of seven library systems in Alberta. Library systems are municipal partnerships that are created under the Alberta Libraries Act. Each of PLS’s 38 municipal members have signed a Master Agreement to work together to offer enhanced public library services to their residents. The remaining eligible members include Mackenzie County, the Village of Girouxville, and three Metis Settlements in the High Prairie area (East Prairie, Gift Lake and Peavine).
Each Municipality appoints a representative to the PLS Board of Directors. The Board, which meets four times per year, is responsible for regional library decision-making.
Library System Services
PLS provides a range of specialized library services to 45 public libraries and over 153,000 residents in the Peace region, and connects member libraries to other libraries across the province. PLS helps libraries offer more than they could on their own.
Services to Peace Area Residents Services to Member Public Libraries
A library card that can be used in all member A book allotment or ordering account libraries and across the province Access to over 3 million items in 170+ public Ordering, cataloguing and delivery of libraries in TRAC. Patrons place holds online @ materials, including bestsellers; www.tracpac.ab.ca and pick items up at their Excellent discounts from vendors due to closest library. volume purchasing Access to 30 million items from public and Specialized collections such as large print college libraries across the province. Patrons books, audio books on CD & multilingual place a request @ www.talonline.worldcat.org books and pick items up at their closest library. 24/7 access to health, business and auto repair Consulting services, training, workshops information on licensed databases and a conference for libraries and boards eBooks and downloadable audio books for Automated circulation software (Polaris) mobile devices and ongoing support Hundreds of newspapers [Press Display] and 50 Computer training and technical support popular magazines online [Zinio] Author readings/Summer reading program Coordination of library hardware materials purchases and software licensing Language learning software Website development and support Internet/wireless service @ the library Website: www.peacelibrarysystem.ab.ca
Funding for System Services
In 2014, member municipalities will pay $5.50 per capita to be a part of this municipal partnership. This membership fee is pooled with the fees from all member municipalities to pay for services to residents and libraries. Library boards will pay $2.75 per capita for allotment funds, which are used to purchase materials for library collections. Municipalities without a library board will pay $8.25 per capita plus a small fee for library board services. Of this, $2.75 per capita will go into library ordering accounts.
Alberta Municipal Affairs provides an annual system operating grant of $4.60 per capita to support regional library system services. This is similar to the annual provincial operating grant that library boards receive, and it means that more provincial dollars are going into library services in our region.
Page 19 of 187
2014 Budget: $2,426,383
80% of all expenditures relate to direct or indirect services to libraries and residents. 20% of expenditures relate to headquarters operations and board activities.
Figure 1: 2014 Expenditures by Service Area
5% 4%
12% Library Collections Automation & IT Support 47% Operations & Governance Consultation & Training 20% Transfer Payments Resource Sharing
12%
Figure 2: PLS Core Services and Benefits
Automation and IT Library Collections Support Centralized activities Shared costs Cost-savings Expanded services Specialized collections Regional IT network Collection assistance Local support
Consultation & Training Resource Sharing Professional Provincial borrowing card development Request books and A/V Workshops, webinars from across the province Program support Information 24/7 Help with library e-Resources management
Page 20 of 187
PLANNING FOR THE FUTURE
The Peace Library System Board has been discussing long-term sustainability.
1. What are the Issues?
Peace Library System (PLS) has a balanced budget for 2014, but faces deficits in
2015 and beyond in order to maintain all current services.
The forecasted deficits primarily relate to staff retention and increasing technology support costs. PLS has 17 staff members with specialized training and expertise to Operations support member libraries. PLS technical support and training for libraries has increased as the regional IT network has become more complex over the years. In addition, there has been an increasing demand for digital collections such as eBooks and magazines, and for more online reference sources. The Executive Committee and the Board of Directors cannot identify a service area that they wish to cut, and they are aware that any staff cuts would have a direct impact on services.
Capital PLS’s capital reserves will be depleted by 2018 without some means of adding more Purchases funds. These funds are used to keep the regional IT network infrastructure strong, to purchase delivery vehicles, and for building upkeep. Other than provincial CIP
grants, there are no stable sources of capital funding for library systems.
2. What can be done to ensure long term sustainability? On March 22, the PLS Board of Directors passed a motion that would ensure long term sustainability for operations and capital needs. The following two actions will allow PLS to continue all services, offer balanced budgets, and add an amount to capital reserves every year. Action Resulting Revenue
Keep current municipal fee of $5.50 per capita.
Divert $.50 per capita of the allotment or library collection funds sent in $76,000 by library boards towards regional collection purchases such as eBooks, 2015 online reference sources, and downloadable audiobooks. (We are the
only library system that does not currently use part of what is sent in by library boards to help with costs.) Put some funds into capital reserves. Divert $.50 per capita of allotments to regional collection purchases. 2016 - $120,000 2016 Increase municipal fees by 5% per year. The fee would go up to $5.78 2017 - $164,000 to per capita in 2016, $6.07 per capita in 2017, and $6.37 per capita in 2018. 2018 - $210,000 2018 Put some funds into capital reserves on an annual basis.
Next Steps – Communication & Advocacy We will be in touch with all library boards and member municipalities about these changes in the coming months. The increase in municipal fees requires approval by at least two-thirds of the members. PLS will also continue to advocate for an increase in provincial funding for libraries and library systems. We ask member Councils and library boards to lend their support by contacting the Minister of Municipal Affairs and local MLAs about the value of public libraries and the critical need for increased funding.
Page 21 of 187 TOWN OF PEACE RIVER Request for Decision
PEACE RIVER
To: MAYOR AND COUNCIL DATE: SEPTEMBER 2, 2014 PRESENTER: KATE CHURCHILL, MUNICIPAL PLANNER MMSA PREPARED BY: K. CHURCHILL 2N0 3RD Topic: BYLAW 1949 — ROAD CLOSURE BYLAW AND READING ATTACHMENTS: BYLAW 1949 NORTH PEACE HOUSING FOUNDATION REQUEST ALBERTA TRANSPORTATION APPROVAL SUBMITTED COMMENTS: TELUS, ATCO GAS, ATCO ELECTRIC SCHEDULE A: MAP OF ROAD CLOSURE SCHEDULE B: PUBLIC HEARING REPORT
ISSUE 68th A road closure request from the North Peace Housing Foundation, to close 102 Avenue west of Street in the Town of Peace River.
BACKGROUND
The North Peace Housing Foundation has submitted a request to the Town of Peace River to close l02 Avenue west of 68th Street in the Town of Peace River. The road in question, which is currently undeveloped, splits two parcels of land owned by the North Peace Housing Foundation, and its position is inconsistent with the Foundation’s anticipated development plans. The Foundation is currently working with community partners to solidify their development plans for the area.
MGA section 22 states that a municipality may by bylaw and with the approval of the Minister of Transportation close a road. The signed, dated, original bylaw must be submitted to Alberta Transportation for approval after it has received first reading, along with any objections receive from the public or referral agencies (as per M.G.A. 22(3)). Thus, a public hearing must be held prior to first reading.
Bylaw 1949 received 1st reading on July 7, 2014 following a Public Hearing that was advertised in the Peace River Record Gazette on June 25 and July 2, 2014.
A submission from ATCO Electric was received on July 17, 2014 (attached).
Approval from Alberta Transportation was granted August 6, 2014 (attached).
Page 22 of 187 Page 2
OPTIONS
1. That Council provides second and third reading for Bylaw 1949.
ADVANTAGES: The road closure will facilitate the North Peace Housing Foundation’s anticipated development plans.
DISADVANTAGES:
FINANCIAL IMPLICATIONS: The Town will be required to sell the property to NPHF.
2. That Council provides second reading for Bylaw 1949.
ADVANTAGES: Allows for additional time to consider the road closure.
DISADVANTAGES: Slows the development timeline.
FINANCIAL IMPLICATIONS: N/A
3. That Council does not provide second reading for Bylaw 1949.
ADVANTAGES: N/A.
DISADVANTAGES: Maintaining the current road will limit the North Peace Housing Foundation’s proposed development options.
FINANCIAL IMPLICATIONS: N/A
RECOMMENDATIONS 1. That Council provides second and third reading for Bylaw 194’j.
SUBMITTED BY APPROVED BY
K te Churchill — Municipal Planner, MMSA Kelly Bunn, CAO
DATE SUBMITTED DATE APPROVED ot
Page 23 of 187 co”Y BYLAW 1949
TOWN OF PEACE RIVER PROPOSED ROAD CLOSURE BYLAW
A BYLAW OF THE TOWN OF PEACE RIVER, IN THE PROVINCE OF ALBERTA FOR THE PURPOSE OF CLOSING AND CREATING TITLE TO A PORTION OF PUBLIC ROADWAY
WHEREAS, application has been made to the Council of the Town of Peace River to close a portion of undeveloped government road allowance pursuant to the requirements of Section 22 of the Municipal Government Act; RSA 2000, Chapter M-26, as amended and
WHEREAS the lands hereafter described are not required for public travel, and
WHEREAS application has been made to Council to have the municipal road closed, and
WHEREAS the Council of the Town of Peace River deems it expedient to provide for a bylaw for the purpose of closing to public travel certain roads, or portions thereof, situated in the said municipality, and therefore disposing of same, and
WHEREAS notice of the intention of Council to pass a bylaw has been given in accordance with Section 606 of the Municipal Government Act, and
WHEREAS Council was not petitioned for an opportunity to be heard by any person claiming to be prejudicially affected by the bylaw
NOW THEREFORE BE IT RESOLVED that the Council of the Town of Peace River in the Province of Alberta does hereby close to public travel for the purpose of creating title to 102nd Avenue west of 68th Street in the Town of Peace River, subject to rights of access granted by other legislation:
PLAN 9920155 ALL THAT PORTION OF ROAD AND CORNER CUTOFF LYING EAST OF A LINE DRAWN FROM THE NORTH WEST CORNER OF LOT 5 BLOCK 1 PLAN 1124491 TO THE WESTERLY SOUTH WEST CORNER OF LOT 4 BLOCK 1 PLAN 1123059 EXCEPTING THEREOUT ALL MINES AND MINERALS
Page 24 of 187 ______,20.______
BYLAW 1949
That a portion of the Municipal Road to be closed is shown in Schedule “A” (attached). Schedule “A” is hereby incorporated as an appendix to this Bylaw and made a part thereof,
This bylaw shall come into force and have effect on the date of third and final reading.
READ a first time this 7 day of 20jL.
APPROVED this (p day of (i ,
Minister of Tran(rtation Approval valid for months
READ a second time this ___ day of 20
READ a third and final time this day of 20
SIGNED by the Mayor and Chief Administrative Officer this dayof First Reading:
Thomp Mayor
l Thomas Tarpey Mayor Kelly Bunn Chief Administrative Officer Page 25 of 187 Schedule A HIGHWAY 2 NE 26 83-22-V\%M Lot 4 Block 1 Plan 112 3059 PEACE RIVER COMMUNITY HEALTH CENTRE Lot 5 Block I Plan 112 4491 0 25 50 Road to Be Closed Page 26 of 187 North Peace Housing Foundation Box 7050, Peace River, Alberta T8S 1S7 Tel (780) 624-2055 Fax: (780) 624-2065 May 13, 2014 Ms. Alisha Mody, Municipal Planner Town of Peace River Box 6600 Peace River, Alberta T8S 1 S4 Dear Ms. Mody: Re: Westhill Area Development — Request for Road Closure The North Peace Housing Foundation is in preliminary consultations with interested community partners to incorporate their interests into the area development plan for the two parcels of land that the North Peace Housing Foundation acquired in late 2011. Proponents of the new medical clinic, as well as the Rotary Club have approached the North Peace Housing Foundation in regards to the area west of the Peace River Community Health Centre in an effort to secure land on which to develop their projects. The two parcels are currently split by a road, owned by the Town of Peace River. The road in question is not appropriately positioned to correspond with our planned development for the area. As part of the proposed subdivision design, the North Peace Housing Foundation wishes to replace the current road with other roadways that more appropriately deal with the flow of traffic in the area, and allow for a logical development of the parcels. We are therefore requesting Town of Peace River council’s consideration to close the current 1 02’ Avenue west of 68 Street. The Foundation will then submit an amended area structure plan for the area immediately west of the hospital for council’s consideration, which will include the new road network for that area. We thank you in advance for considering this request. Please contact my office if you require anything further. Yours PEACE RIVER Walisser 1JiLv C Executive Director I\ MAY 13 2014 Attachments “Providing Quality Affordable Housing to the North Peas” Page 27 of 187 IC I LOT A LOT C CCC T 2000 PAl 000 BLOCK I PLAN 1703 TN CAGE PLAN 972 1498 lii 500 RIW FLAil 182 1814 ! —I LOT4 BLOCK I I N P)AN1I2 2250 8.8264 700402 RB DETAIL W (98 2Al-2023_..., SCALE 1100 w N.E.114 Ssc.2G-83.2 W. I- 70 LOT4 BLOCK I P. PLAN 112 3058 DETAIL LOT I P1.AN 982 0155 102nd AVENUE I’ll (6)007 El (4’ J) 10 087 5 760217 0 F0,9098, 10 K. (By P001 9820)55) I LOT5 Pt’ (150)) BLOCKI 9) 0 02 2 DETAIL SCALE - 1T98 LOT 5 BLOCK I 0 02 2050 Fl’ 76001) ‘IrIS_AS’ N.E.114 Snc.26-83-22 W.5M. DETAIL 82 Page 28 of 187 LOT 4 BLOC9 I CT. PLAN 972 I4 R00P1fl1 1M2 U HIGHWAY No2 90*0 PLAN 15 U N.E.1!4 Soc.2683-22 W5 LOT I 992 0799 z Page 29 of 187 Transportation REGIONAL SERVICES DIVISION 2N0 FLOOR, TWIN ArIiA BUILDING TELEPHONE NO: 780-427-4130 4999-9BAvENUE FAX N0 780- 427-0783 r - EDMONTON, ALBERTA, CANADA F Toll Free Connection Dial 310-0000 T6B 2X3 JER 6 Aug., 2014 Li5_H J’fn Town of Peace River R AUG 122014 P0 Box 6600 Peace River, Alberta T8S 1S4 Attention: Alisha Mody Municipal Planner RE: ROAD CLOSURE — BYLAW 1949 (File No. NE 26-83-22-5) Enclosed is the above noted bylaw which was approved by Alberta Transportation for closure and sale or lease on 6 Aug., 2014. Following the second and third readings of the bylaw by your council the bylaw may be registered at Land Titles. Please notify me of the second and third readings and when the bylaw is registered at Land Titles. Thank you. Yours truly, ‘Zord Hamilton Land Technologist cc: Mae Stewart Development & Planning Technologist Peace River, Alberta Enclosures Page 30 of 187 PEACE RIVER June 19 2014 fl5 NO CMCG7LPJS MI 7?IIS ftl ,4TTR, JO US Telus Communication ThL Engineering Dept PAC1Lt77c55 IF.) iO 10103-99 Ave Grande Prairie, AB T8V OSI /j4S4 Attention: Real Estate Right of Way Personal 7_’’5 7&c/M,c4.. 5VpPoT Dear Sir or Madam: Re: Proposed Road Closure Bylaw 1949 (Plan 9920155) The North Peace Housing Foundation has made an application to Council to close 102nd Avenue west of 68th Street in the Town of Peace River for the purpose of creating title to the land. The plan is legally described as: ALLTHAT PORTION OF ROADANDCORNERCUTOFF LYING EASTOFALINE DRAWN FROM THE NORTH WEST CORNER OF LOT 5 BLOCK 1 PLAN 1124491 TO THE WESTERLY SOUTH WEST CORNER OF LOT 4 BLOCK 1 PLAN 1123059 EXCEPTING THEREOUT ALL MINES AND MINERALS. This matter will be dealt with before Council in a public hearing on July 7, 2014 at 5:00 pm. We are required to notify you of this proposed closure to give you the opportunity to reply. If you have an objection or concern, we require a written reply from you by July 4, 2014 which will be forwarded with the file to Alberta Transportation. Please direct your replies to the Council Offices at the above address, Attention: Alisha Mody, Municipal Planner at P.O. Box 6600, 9911-100 Street, Peace River, AB T8S 1S4 Ph: (780) 624- 2574, Fax: (780) 624-4664. We are enclosing a copy of the map showing the proposed road allowance. If you have any further questions or concerns, please do not hesitate to contact our office. Respectfully Submitted, Alisha Mody Municipal Planner Enclosures .)\ (,. 1 \H s r t Page 31 of 187 OP ATCO Gas Ai PEACE RIVER DECFJVFfl JUN 27 2014 L) 24 June 2014 Town of Peace River Box 6600 9911 —100 Street Peace River, AB T8S 1S4 FAX: (780) 624-4664 ATTENTION: Alisha Mody Dear: Ms. Mody; RE: Proposed Road Closure Bylaw 1949 Road Plan 992 0155 ATCO Gas has reviewed the proposed road allowance closure and is writing to confirm that we have no right-of-way requirements at this time. Ifyou have any questions, please contact me at (780) 420-5526. Sincerely, ATCO Gas, a division of ATCO Gas and Pipelines Ltd. Amanda Senko Land Administration Amanda.senkoatcogas.eom End! 10035-105 Street, Edmonton, Alberta, Canada TSJ 2V6 Tel:780-420-7211 Fax: 780-420-7400 www.atcogas.com Town of Peace River Plan 992 01 55_Road Closure_FacilitiesLetter.doc Page 32 of 187 Alisha Mody From: [email protected] Sent: Thursday, July 17, 2014 3:42 PM To: Alisha Mody Subject: RE: Peace River Road Closure Follow Up Flag: Follow up Flag Status: Flagged Hi Alisha, ATCO Electric has no comments or concerns with this Road Closure. Thank you. Rita Kiasson Land Administrator { land Administration ATCO Electric Distribution Forest & Iands Management 18th Floor CWB 10303 Jasper Avenue, Edmonton, AB T5J 5C3 Phone: (780) 508-4688 From: Alisha Mody [mailto:amdy@acyn] Sent: Thursday, July 17, 2014 3:02 PM To: © Electric Land Inquiries Subject: Peace River Road Closure Hello Rita, Attached is the information the Town sent via mail with regards to the proposed road closure in the Town of Peace River. I look forward to your response. Kind regards, Ahsha Mody BA., MA. MCIP Candidate Municpal Planner MACKENZIE MUNICIPAL SERVICES AGENCY P (780> 338-3862 1 F (780) 338-3811! alishamnisa.ca I www.mmsa.ca THE TOWN OF PEACE RIVER Box 6600, 9911 100 Street, Peace River AB T8S 1S4 P (780) 6242574 1 F (780) 624.4664 I www.peaceriver.net 1. Page 33 of 187 Schedule A HIGHWAY 2 NE 26 83-22-W6M 101 AVE Lot 4 Block 1 Plan 112 3059 PEACE RIVER COMMUNITY HEALTH CENTRE Block 1 Plan 112 4491 0 25 50 Road to Be Closed Page 34 of 187 1 SCHEDULE B: BYLAW 1949 PUBLIC HEARING REPORT SUMMARY DESCRIPTION: A bylaw to close 102nd Avenue west of 68th Street in the Town of Peace River LOCATION: Within the Westview Area Structure Plan; See Schedule A Legal Description: PLAN 9920155 ALL THAT PORTION OF ROAD AND CORNER CUTOFF LYING EAST OF A LINE DRAWN FROM THE NORTH WEST CORNER OF LOT 5 BLOCK 1 PLAN 1124491 TO THE WESTERLY SOUTH WEST CORNER OF LOT 4 BLOCK 1 PLAN 1123059 EXCEPTING THEREOUT ALL MINES AND MINERALS OWNER: Crown in right of Alberta APPLICANT: N/A REQUEST: The North Peace Housing Foundation REQUEST SUBMISSION: May 13, 2014 EXISTING DEVELOPMENT: Undeveloped Road Allowance RECOMMENDATION: That bylaw 1949, a bylaw to close 1O2’ Avenue west of 68th Street in the Town of Peace River receives 1 reading. Discuss ION THE PROPOSAL The North Peace Housing Foundation has submitted a request to the Town of Peace River to close 102’ Avenue west of 68th Street in the Town of Peace River. The road in question, which is currently undeveloped, splits two parcels of land owned by the North Peace Housing Foundation, and its position is inconsistent with the Foundation’s anticipated development plans. The Foundation is currently working with community partners to solidify their development plans for the area. LEGISLATIVE CONTEXT The Municipal Government Act section 22 states that a municipality may by bylaw and with the approval of the Minister of Transportation close a road. The signed, dated, original bylaw must be submitted to Alberta Transportation for approval after it has received first reading, along with any objections receive from the public or referral agencies (as per M.G.A. 22(3)). Thus, a public hearing must be held prior to first reading. SITE AND SURROUNDING AREA Lands north and south of the proposed road closure are owned by the North Peace Housing Foundation. The land to the south is currently undeveloped. Land to the North is partially developed, with a four story apartment building. Land to the west of the road closure is 67th Street. Land east of the road closure is owned by Alberta Health Services and is the site of the Peace River Community Health Center. Town of Peace River Alisha Mody, Municipal Planner Bylaw 1949 July 7, 2014 Page 35 of 187 FIGURE 1 SOUTH WEST FACING VIEW OF THE NPHF LANDS AND PROPOSED ROAD CLOSURE AREA ANALYSIS COMPLIANCE WITH APPROVED PLANS AND LAND USE COMPATIBILITY The Municipal Development Plan (MDP) does not address the suitability of the road closure. The Westview Area Structure Plan (ASP) governs the development of this area of Town. The current road is inconsistent with the ASP. Neither the MDP nor ASP presents direction that would restrict the road closure. PUBLIC SUBMISSIONS Bylaw 1949 was advertised in the Record Gazette on June 25, 2014 and July 2, 2014. Referral letters were sent to Alberta Transportation, ATCO Electric, ATCO Gas and Telus, as required by the road closure procedures set out by Alberta Transportation. The Town of Peace River received a response from Telus on June 25, 2014 that indicates that Telus has no concerns regarding the road closure. A response from ATCO Gas was received on June 24, 2014, also indicating no concerns. Mae Stewart with Alberta Transportation provided verbal feedback on July 4, 2014, also indicating no concerns with the proposed road closure. No other submissions were received prior to the submission of this report. JUSTIFICATION Administration recommends that Bylaw 1949, a bylaw to close 102nd Avenue west of 68th Street in the Town of Peace River receives l reading on the basis that the proposal does not contravene any statutory plans and enables further development in the Town of Peace River. ATTACHMENTS • BYLAw 1949 • SCHEDULE A • TELUS COMMENTS • ATCOGA5COMMENTs Town of Peace River Alisha Mody, Municipal Planner Bylaw 1949 July 7, 2014 Page 36 of 187 TOWN OF PEACE RIVER Request for Decision PEACE RIVER To: Mayor and Council Date: August 27, 2014 FROM: Renate Bensch, Director Of Corporate Services File: 15/200 TOPIC: Non-Profit Community Organization Property Tax Exemptions ATTACHMENTS: • Excerpt from the Alberta Community Organization Property Tax Exemption Regulation 281/98 ISSUE: To provide council with additional information regarding non-profit organizations currently receiving a tax exemption under the Alberta Community Organization Property Tax Exemption Regulation 281/98. BACKGROUND: At the regular meeting of Council held on May 26, 2014, council passed a motion directing administration to prepare a report to provide additional information regarding non-profit organizations currently receiving a tax exemption under the Alberta Community Organization Property Tax Exemption Regulation 281/98. Administration sent requests for additional information to the non-profit organizations receiving tax exemptions and also obtained corporation/non-profit searches through Alberta Registries to verify that they are registered and that their status is active. SUMMARY Accredited Supportive Living Services Limited Tax Roll #201000 (9803-101 Avenue), Tax Roll #237405 (9604-96 Street), Tax Roll #304900 (9 702-89 Avenue) • Registered in Alberta as a Non-Profit Private Company; Active Status (attached) • Certificate of Incorporation for February 23, 2006 (attached) • copy of Audited Financial Statements for the Year Ended March 31, 2013 (attached) Community Futures Peace Country Tax Roll #229100 (9816-98 A venue) • Registered in Alberta as a Non-Profit Private Company; Active Status (attached) • Audited Financial Statements for Year Ended March 31, 2014 (attached) Legal Aid Alberta Tax Roll #201200 (1 0036-99 Street) • Certificate of Incorporation for May 24, 1973; and Annual Return Proof of Filing on June 20, 2013 (attached); they are registered as an Alberta Society; Active Status • 2013 Annual Report containing Financial Report and Financial Statements for the Year Ended March 31, 2013 (attached) Page 37 of 187 Page 12 North Peace Gymnastics Club Tax RoIl #404200 (9806-77 Avenue) • Registered in Alberta as an Alberta Society; Active Status (attached) • Certificate of Incorporation for May 6, 1988 (attached) • Income Statement from June 1, 2013 to May 31, 2014; and Trial Balance as at May 31, 2014 (attached) Peace Country Sports Club Tax RoIl #23 7602 (9 702-98 Street) • Registered in Alberta as an Alberta Society; Active Status (attached) • Income Statement from September 1, 2012 to August 31, 2013; and Balance Sheet as at August 31, 2013 (attached) Peace Region Dance Society Tax Roll #214400 (10107-100 Street) • Registered in Alberta as an Alberta Society; Active Status (attached) • Organization had contacted us in January asking if they needed to submit anything for the 2014 exemption. They were advised that if anything had changed from their previous submission then they should submit those changes but otherwise they would not need to submit anything further. A letter requesting additional information was sent in June but nothing has been received. • Financial Statements for the Year Ended June 30, 2012 (attached) Peace River Curling Club Tax RoIl #220200 (10110-98 Avenue) • Annual Return Proof of Filing --July 4, 2013 (attached); they are registered in Alberta as an Alberta Society; Active Status • Income Statement from July 1, 2012 to June 30, 2013; and Balance Sheet as at June 30, 2013 (attached) • Copy of Club’s Class “C” Liquor License expiring August 31, 2014 Peace River Lions Club Tax RoIl #502600 (8 700-1 00 Avenue) • Registered in Alberta as an Alberta Society; Active Status (attached) • Recent financials have not been provided Peace River Lodge No. 89 Tax RoIl #236900 (9904-98 Avenue) • Registered in Alberta as an Alberta Lodge; Active Status (attached) • Organization provided copies of photographs of the original charter granted in 1916 and a second charter granted when lodges from Peace River and High Prairie amalgamated in 1991 (attached); • Financial Statement Summary for the Year Ending December 31, 2013 (attached) Peace River Toy Library Tax Roll #24 7600 (9414-96 Street) • Registered in Alberta as an Alberta Society; Active Status (attached) • Certificate of Incorporation for March 27, 1986 (attached) • Income Statement from January 1, 2013 to December 31, 2013; and Balance Sheet as at December 31, 2013 (attached) Page 38 of 187 Page 13 Shamrock Boxing Club Tax RoIl #24 7600 (9414-96 Street) • Registered in Alberta as an Alberta Society; Active Status (attached) • Recent financials have not been provided • The Club has moved to a new location in town circa July 21, 2014 and the applicable tax accounts have been adjusted accordingly The Salvation Army Tax Roll #200200 (9907-1 01 Avenue), 302800 (9615-90 Avenue) • Copy of the Acts of Incorporation for the Governing Council of The Salvation Army in Canada (attached) • Income & Expense Statement from April 1, 2013 to March 31, 2014 (attached) Royal Canadian Legion Tax Roll #208800 (10103-101 Street) • Copy of a photograph of their Incorporation (attached) • Balance Sheet as at December 31, 2013 (attached) • Copy of Pull Ticket License expiring September 30, 2014 and Class “C” Liquor License expiring May 13, 2015 The Alberta Community Organization Property Tax Exemption Regulation 281/98 designates municipalities the responsibility of annually reviewing the taxable status of properties operated by non profit organizations. The deadline for applications for property tax exemptions for the 2015 taxation year is September 30, 2014. To qualify for the exemption the property must meet the following tests: • Is the primary use appropriate? • Who holds the property? • Is the property held by a registered non-profit organization? • Does the property meet accessibility criteria? Pursuant to section 16 of the Regulation, if an organization meets all the requirements set out the Regulation, it must be granted an exemption from taxation. If an exemption is granted by the municipality, the province will also waive the education requisition. FOR COUNCIL’S INFORMATION SUBMITTED BY APPROVED / Renate Bensch Kelly Bunn Director of Corporate Services CAO DATE SUBMITTED DATE APPROVED p uT 2h O( Page 39 of 187 LEGISLATION Community Organization Property Tax Exemption Regulation Conditions for exemption 16(1) A municipality must grant a non-profit organization an exemption from taxation in a taxation year in respect of property referred to in section 15 that is held by the organization if (a) the non-profit organization makes an application for an exemption to the municipality by September 30 of the year preceding the taxation year and supplies the municipality with the following by November 30 of the year preceding the taxation year: (i) any information the municipality requires to determine if the organization meets the conditions for the exemption, and (ii) a description of any retail commercial areas in the facility, (b) the facility on the property is one of the facilities described in section 15 and the non-profit organization operates the facility on a non-profit basis, (c) the funds of the non-profit organization are chiefly used for the purposes of the organization and not for the benefit of the organization’s directors and employees, (d) the property is not disqualified by virtue of subsection (2) or (3), and (e) the requirements of subsections (4) and (5), if applicable, are met. (2) Property referred to in section 15(a), (b), (c), (e), (f), (j) or (k) is not exempt from taxation if, for more than 30% of the time that the property is in use, the use of the property is restricted within the meaning of section 7. (3) Property referred to in section 15(d) or (g) to (i) is not exempt from taxation if an individual is not permitted to use the property because of the individual’s race, culture, ethnic origin or religious belief. (4) Before granting an exemption under this section in respect of a property that is held by a non profit organization, the municipality may require that an agreement between the organization and the municipality be in force that sets out that (a) the organization will provide the municipality with a report by a time and in a manner specified in the agreement that sets out the information the municipality requires to determine if the organization met the conditions for the exemption during the taxation year, and (b) if the organization does not comply with the provisions referred to in clause (a), the organization will pay the municipality an amount equivalent to the property taxes that would be payable in respect of the property for the taxation year if the property was not exempt. (5) Before granting an exemption under this section in respect of a property that is owned by a non-profit organization, the municipality may require that an agreement between the organization and the municipality be in force that sets out that (a) no disposition of the property may be made without the approval of the municipality, and (b) if the organization is being wound-up and dissolved, the organization must, if required by the municipality, transfer the property to the municipality. (6) If a municipality grants an exemption to a non-profit organization and later determines that the organization did not meet the conditions that applied to the organization for the exemption for all or part of the taxation year, the municipality may in the taxation year cancel the exemption for all or part of the taxation year, as the case may be, and require the organization to pay property tax in respect of the property for the period that the exemption is cancelled. Page 40 of 187 TOWN OF PEACE RIVER Request for Decision PEACE RIVER To: TOwNCOUNCIL DATE: PRESENTER: ALISHA MODY — MUNICIPAL PLANNER, MMSA PREPARED BY: KATE CHURCHILL— KATE CHURCHILL— MUNICIPAL PLANNER, MMSA MUNICIPAL PLANNER, MMSA Topic: PROPOSED SUBDIVISION CITADEL PARK DEV. LTD. - MMSA FILE 14MK040 ATTACHMENTS: MACKENZIE MUNICIPAL SERVICES AGENCY SUBDIVISION COMMENT FORM ISSUE As per Bylaw 1595, the information below is provided to enable Council to provide comments, as requested by MMSA. BACKGROUND This is an application for the subdivision of three bareland condo units from the subject land, Pt. NE-30-83- 21-W5M, as the next step in Stage 1 of the Citadel Park Area Structure Plan. A previous subdivision application from March 3, 2014 created the 1.65 acre parcel, plus a road (89 St.). Registration with Land Titles for the parcel and the road is pending until the conditions set by the subdivision authority have been met. This application is consistent with the approved ASP, but registration with Land Titles for the three bareland condo units is dependent on the original parcel’s registration with Land Titles. The subject land will be for residential use with four, 8-unit apartment-style modular condominiums. The subject property is located in the Residential-Village Estate (R-VE) district of the Town of Peace River. The purpose of this land use district is to provide for the development of innovative housing proposals. Innovative housing proposals may include requirements for setback variances, mixed densities, or to accommodate different housing types. OPTION 1— Report to the Town of Peace River subdivision authority that “The Town of Peace River has no concerns regarding this proposed subdivision.” ADVANTAGES: Enables residential development in the Town, as per the ASP, and contributes to the overall supply of residential accommodation. DISADVANTAGES: None FINANCIAL IMPLICATIONS: N/A OPTION 2— Report to the Town of Peace River subdivision authority that “The Town of Peace River has concerns regarding this proposed subdivision.” ADVANTAGES: None DISADVANTAGES: May impact the proceeding stages of development. FINANCIAL IMPLICATIONS: N/A Page 41 of 187 Page 2 RECOMMENDATION 1. That the planning department report to the subdivision authority “That Mackenzie Municipal Services Agency is advised that the Town of Peace River has no concerns regarding this proposed subdivision.” Respectfully submitted; K te Churchill Kelly Bunn Municipal Planner, MMSA CAO Page 42 of 187 ______ Mackenzie Municia/ServicesAgency TOH OEO P.O. Box 450, 5109 — 51 Street, Berwyn AB DATE: July 29, 2014 FILE: 14MK040 MUNICIPALITY: Town of Peace River LEGAL: Pt. NE 30.83.221.W5M OWNER: Citadel Park Dev. Ltd. LAND USE Residential Condommium Development PROPOSED -: DEVELOPER/AGENT/SURVEYOR: Midwest * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * AGENCY IS CONCERNED. MAY WE HAVE YOUR COMMENTS ASAP INASFAR AS YOUR PLEASE ATTACH ANY ADDITIONAL COMMENTS. SIGNATURE: Comments received may be deemed public information. * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Mody - Area Planner: Alisha Prairie - TELUS: Grande Rita Klasson, Land Administration, Edmonton - Atco Electric: Attn. Dept., Edmonton - Atco Gas: Attn. Drafting of Peace River - Municipality: Town Attn. C. Maniego, Roadside Planning, Edmonton - Alberta Transportation: Attn. M. Stewart, Peace River - Alberta Transportation: 1 1 E-mail: [email protected] Website: wvvw.mmsa.ca Telephone: (780) 338-3862 Fax: (780) 338-38 Page 43 of 187 ______MACKENZIE MUNICIPAL SERVICES AGENCY Box 450 Berwyn ABTOH 0E0 - Phone: 780-338-3862 Fax: 780-338-3811 Email: [email protected] SCHEDULE FORM 1 APPLICATION FOR SUBDIVISION I FOR OFFICE USE ONLY — Form: z/4 il/,V File No.: O VC) Fee submitted: r J Date of Rocelptfor Completed i/int “J THIS FORM IS TO BE COMPLETED IN FULL WHEREEVER APPLICABLE BY THE REGISTERED OWNER OF THE LAND THAT IS THE SUBJECT OF THE APPLICATION OR BY A PERSON AUTHORIZED TO ACT ON THE REGISTERED OWNERS BEHALF. 1. Name of registered owner of land lobe subdivided: Address and phone oumbec CITADEL PARK DEVELOPMENTS LTD. (c/s DOUG LITTLE) #1206,9809- 110 STREET, EDMONTON, AB, T5K2JO 1780-975.90651 lk Nrnne In eroekcepilarsl 2. Name of agent (pemon aulhorized Is act on behalf of registered swsar(, if any: Address and phone number. MIDWEST SURVEYS INC. 10401 — 77W ST., PEACE RIVER, ALBERTA T8S 1R2 1780-624-18001 (FuC neme In 0155k Capvels) 3. LEGAL DESCRIPTION AND AREA OF LAND TO BE SUBDIVIDED: 5W ParI of the FRACTIONAL NE ‘/ Sec 30 TWP 83 Range 21 West of Moddias Being ultlpanln 01sf Lot ( Block ( Regislerud Ptas No. )‘ //A COT. No. 092 396 319 Area of the shone parcel of land to he subdivided .Q,7 hectaren 1.65 (acreuj. Municipal Address (If applicable) 4. LOCATION OF LAND TO BE SUBDIVIDED: a. The land Is situated in the municipality sI TOWN OF PEACE RIVER b. Is Ihe land ailualed immedialely adjacent Is the municipal boundary? Yes No . II yes, the adjoining municipality in c. Is Ihe land situated within 0.8 kilometues (0.5 miles) of the right.ol-way of a highway? Yes X No If yes, tire Highway In No __.. the Secondary Rood is No. 994j99altesbury Traill. d. Does the proposed parcel contain or is it bounded by a boar, stream, lake or other body of water or by a drainage ditch or canal? Yes No X If yeu, stale its name:______ e. Is the proposed parcel within 1.5 kitomntres (0.932 miles) of a sour gas facility? Yes _..__ No .._...._ 5. EXISTING AND PROPOSED USE OF LAND TO BE SUBDIVIDED Describe: a. Esisting use of the land Vacant Ipreniussly anrsved for one tot subdivision I roadl b. Proposed use of the laud Condnminium development contaiaioO 4 phases with a total sf32 baitding units, 14 earkiun units and 32 occlusive use parking stalls c. The designated use of the landau classified under a lend use bylaw Residential — Viltuse Estate (ffiVE) 6. PHYSICAL CHARACTERISTICS OF LAND TO BE SUBDIVIDED (WHERE APPROPRIATE) a. Descdbe the suture of the topography of the land (flat, rolling, sleep, mined) E)(.ggdjon of area subject of previous eucavahus I stockpiles b. Describe the nature of the vegetation and water on the land (brush, strnjbs, tree stands, wuodlsts, etc — stoughs, creeks, etc) None c. Describe the kind of soil on the tend (seedy, loom, clay, efc) Sasdy. gravel dessoit 7. EXISTING BUILDINGS ON THE LAND TO BE SUBDIVIDED -all proposed structures shown us tentative plan Describe any balldisgs and any structures on Ihe land and whether they are to be demolished or moved No enioting strnclures 8. WATER AND SEWER SERVICES 51 providing water and sswage If the proposed subdivision IS 10 be served by other than a water distribution system and a wastewater collection system, describe the manner disposal. Mnelcinal service to be erovided for development 9. REGISTERED OWNER OR PERSON ACTING ON THE REGISTERED OWNER’S BEHALF I, MIDWEST SURVEYS INC. LAn.. (‘CfSL./\u’Ji\ hereby cerUty thai IFoNwa In e’ock Copireue I am registered owoer, or X I am the agent authorined Is act on behalf of the registered owner this appfication fur subdivision. and that the information given on this form in lutI asd complete oslo, to the best of my knowledge, a true slatem,pii’ of facto retafing to //,i’l ..‘‘ Address: 10401 — 775 Street PEACE RIVER, ALBERTA T8S 1R2 Signature: 1’ JCLV . .“JI 4 Phone No.: 1-780-624-1800 Date: FURTHER INFORMATION MAY BE PROVIDED BY THE APPLICANT ON THE REVERSE SIDE OF THtS FORM Page 44 of 187 MACKENZIE MUNICIPAL SERVICES AGENCY SUBDIVISION COMMENTS MUNICIPALITY: Town of Peace River DATE RECEIVED: July 18. 2014 FILE: 14MK040 EXPIRY DATE: September 18, 2014 LEGAL: Pt. NE 30.83.21.W5N TIME EXTENSION APPLICANT/AGENT: Citadel Park Dev. PROPOSAL: The proposal is to subdivide 3 bareland condo units from the subject land (previously approved but not yet registered) . This is a phased residential condo development totalling 1.65 acres. ACREAGE IN TITLE: 1.65 acres (when registered) RESERVE REQUIREMENTS: Reserve is required (see previous comment 14MKOO5 under file PREVIOUS APPLICATIONS: 14MKOO5 1.65 acre parcel created plus road. Not yet registered at Land Titles SITE CHARACTERISTICS TOPOGRAPHY: The subject land is basically flat. Previously gravel excavation and stockpiles. EXISTING USE/DEVELOPMENT: There is no development on site. ROAD ACCESS: Access will be gained via the extension of 89 Street (see file 14MK005) . Access to all bareland units to be gained through the common property. SERVICING: Municipal servicing is available. PARCEL SIZE: Deemed to be appropriate for the intended use. OTHER COMMENTS: LEGISLATION LAND USE BYLAW: Located in the Residential -Village Estate District (R-VE) The proposed development will have to meet all the required setbacks of this district - MUNICIPAL DEVELOPMENT PLAN: May be allowed. CITADEL AREA STRUCTURE PLAN: Indicated as Medium Density on the conceptual plan. SUBDIVISION REGULATIONS: No conflicts - approved area structure plan in place. MUNICIPAL GOVERNMENT ACT: No conflicts (These comments are subject to change based on additional information that may be received) Page 45 of 187 Page 46 of 187 ____of 46 Page \\ \..\\;\\ \\O\ :\ \V \ \ \ \\‘:“ I- - J7 .w =J I—’ ,:\ ,co _____J \ JsV4\j • . ‘ \ N- • - J I I • 0• J I / i’ ‘tP ;/• 4J: ‘‘ y 3Ii;. p ,, I— ‘- - -“-a rri’ PS 11. LEGEND: ac Acre Measurements are in metres and decimals thereof. AER Alberta Energy Regulator KEY PLAN SHOWING Proposed subdivision shown bounded thus ha Hectare Containing: 0.67 ha. (1.65 ac.) M Meridian PROPOSED PHASED CONDOMINIUM N.,S.,E.,W. . North, South, East and West No Number OF Rge Range Sec Section LOTI BLOCK I PLAN Twp Township (Within N.E.1/4 Sec.30 Twp.83 Rge.21 W.5M.) A search of the AER records for abandoned wells was completed on June 12. 2014 and TOWN OF PEACE RIVER none esist within the subject psrcel. 0000 00 0 0 0 No.1 DATE REVISION I ISSUED —“I 0 JUNE 24, 2014 - PLAN ISSUED SCALE 1:5000 MIDWEST SURVEYS Imagery: ©2014 Valtus Imagery Services a division of Northwest SURVEYED BY: 7 CALCD BY: IDC DRAWN BY: TDG rights reserved. Date of Photography: 2012 PEACE RIVER, ALBERTA j I Geomatics, all 780-624-1800 CHECKED BY: DC PAGE: I of 3 DWG: PW-0096-14-TSB Page 47 of 187 of 47 Page 4 PROPOSED PHASED LEGEND: ax. - - Acre KEY PLAN SHOWING Measurements are in metres and decimals thereof. AER ...... Alberta Energy Regulator Proposed subdivision shown bounded thus ha...... Hectare CONDOMINIUM Containing: 0.67 ha. (1.65 ax.) M ... Meddian PROPOSED PHASED N..S..E..W. North, South, East and West No Number Rge Range Sec Section LOTI BLOCK I PLAN Twp Township (Within N.E.1/4 Sec.30 Twp.83 Rge.21 W.5M.) A search of the AER records for abandoned wells was completed on June 12, 2014 and TOWN OF PEACE RIVER none exist within the subject parcel. 0 0 0 0 0 0 o m to w cv DATE /8I1I\ TJIJNE 24, 2014 SCALE 1:5000 MIflWEST SURVEYS ______ LEGEND: DETAILPLAN SHOWING flU 4M &C*AG B,fi20. AERAR,oDO ESONV0.3005 PRVIV.4 OkACAU 10=0 b,..VE8 th A01 -kt RVEDo. CAC T67M. (LESIVA U...... UcYRso UGLY)... 120,30. GoAl, EAST5040 0° ...... o2005 005 0 Ro,’ge SOS S5005fl Too TOOT-slop - :;:;;;;:;:>A .,cSoIItoACR,.cOIdSio,,UaWN,d SEW ...... LIRV1RI3IVOT-WAY RIG RISRI5005d 0,00512.2014320 \. ‘ - OWNOF PEACERIVER \ RIM 50 0 551 05 00015511 porcot c’:\ \ No. DATE REVISION/ISSUED 0 A04E24,2014 .PL*NI50000 N AI4UR I ELY 20. 2014 -ADO SEP2005 PROPERTY NOTES ON PAGE SURVEYEDBY: CAL008Y: ICC DRAWN BY: TOG TOWN RIVER.ALBERTA • .0, WN.024.IOUR SVOCKEDEY iCC PAGE 3 20 3 00.0: PW.EDG-l4-TSE N - \ -=\ NOTE: \,,, ALLAREA MTHIN PHASE I OUTSIDE OF 1 PROPOSED BUILDINGUNITS TO SE DESIGNATEDCOMMONPROPERTY PHASE4 \ — (0113)00) \ \‘R’ N, ‘00° \ N PHASE2 (0206 ha) \-‘\ 1= ,- EARELANDIONITA \ - PHASE3 \ .‘= VVVY’’CET•V IL’O DCoD - 7 Ip REND UNITE -\ ‘4 ‘- N.E.1/4 Sec.30-83-21 W.SM. Page 48of 187 Page 49 of 187 Page 50 of 187 TOWN OF PEACE RIVER Request for Decision PEAct iivu To: MAYOR AND COUNCIL Date: AUGUST 27, 2014 FROM: RENATE BENSCH, DIRECTOR OF CORPORATE SERVICES File: 419100 / 330200 / 405200 Topic: REQUEST FOR PROPERTY TAX PENALTY WAIVER ATTACHMENTS: LETTER FROM PROPERTY OWNER ISSUE To respond to a request from a ratepayer to waive the tax arrears penalties on three properties. BACKGROUND A letter has been received from a ratepayer requesting that the penalties on Tax Roll #‘s 330200, 405200 and 419100 be waived. Letter is attached. The Town of Peace River has passed Bylaw No.1640 providing for penalties on unpaid taxes. The bylaw is intended to encourage ratepayers to pay their taxes on time. The 2014 Combined Assessment and Property Tax Notices were mailed on May 22, 2014. A tax notice is deemed to have been received 7 days after it is sent (s 337 MGA). Pursuant to s 311 of the Municipal Government Act, a notice that the Combined Assessment and Property Tax Notices had been mailed was placed in the June 11, 2014 issue of the Record Gazette. All assessed persons are deemed to have received their assessment notices as a result of the publication (s311 MGA). The payments from the ratepayer for the taxes on all three properties were received by the Town of Peace River on July 8, 2014. The postmark on the envelope was July 2, 2014. The ratepayer states that he dropped the payments off at the Post Office on June 29th and was unaware that the mail is being sent to Edmonton to be sorted. The Town offers a number of options for payment including a drop box at the Town Office where payments may be deposited after hours. Payments could also be made on-line and in person up to and including June 30, 2014. The Municipal Government, section 347, provides council with the option to cancel or reduce tax arrears generally or with respect to a particular property if council considers it equitable to do so. 347(1) If a council considers it equitable to do so, it may, generally or with respect to a particular taxable property or business or a class of taxable property or business, do one or more ofthefollowing, with or without conditions: (a) cancel or reduce tax arrears; (b) cancel or refund all or part of a tax; (c) defer the collection of a tax. Page 51 of 187 Page 2 BUDGET IMPLICATIONS Penalties Total Roll# Jul-01 Aug-01 Sep-01 330200 129.20 7.75 7.75 144.70 405200 231.54 13.89 13.89 259.32 419100 315.18 18.91 18.91 353.00 Total 675 92 40 55 40 55 757 02 RECOMMENDATION That the request from the ratepayer regarding the waiving of penalties on Tax Roll Accounts 330200, 405200 and 419100 be denied and that the penalties be upheld. Respectfully submitted; Renate Bensch Kelly Bunn Director of Corporate Services CAD Page 52 of 187 July 29, 2014 His Worship, Tom Tarpey & Council Re: Tax Penalty I am asking for Council to waive the penalty charge against our 3 properties for late payment of taxes. On June 28 I wrote cheques for roll numbers 330200, 405200, and 419100 totaling $11,265.40. I dropped the envelop off at the Post Office Sunday morning, June 29. Unknown to me, the Post Office, within the last year, now sends all the mail to Edmonton to be sorted, making the postmark July 2. Otherwise it normally would have been June 30. On July 16, I contacted the Town Office asking why the cheques had not yet cleared our bank account. It was at this time it was made aware to me that it had not been done due to the fact it was postmarked July 2 and I was charged $675.92 extra penalties because of it. As this is an unbudgeted item and we have faithfully paid our town taxes on/before the due date for the last 35 years, I am asking for Council to waive this penalty that was paid in good faith. We should not be penalized for the Post office not processing the mail in town, especially since this is a new process. Thank you, 1’) W 0 F i_F, -, I; Page 53 of 187 / • • i.’.; C: •.• •.• •.• 4. 1:::! I,—) / 7 £ ‘eçz J,C, £c éC5O T C) )N N C) z’:i fl/I — /cm s2- Ce /$i ‘&S’ ;r / .. C 7 S / S q ‘: ‘‘“ Page 54 of 187 TOWN OF PEACE RIVER Request for Decision PEACE RIVER To: MAYOR AND COUNCIL DATE: AUGUST 23, 2014 PRESENTER: TANYA BELL PREPARED BY: TANYA BELL, DIRECTOR OF COMMUNITY SERVICES Topic: PEACE LIBRARY SYSTEM —FUNDING INCREASE REQUEST ATTACHMENTS: LETTER ISSUE The Peace Library System is requesting the Town of Peace River agreement to an amendment to the Master Agreement including an annual budget increase in 2016 to 2018. BACKGROUND The Town of Peace River currently provides funding support to the Peace Library System through a Master Agreement. This agreement outlines the services provided and the annual funding allotment per capita required by the Town of Peace River. Attached is a copy of the current fee appropriation; the fee for 2014 and 2015 is $5.50 per Capita. The PLS is requesting the following increase: - 2016- $.28/ca pita - 2017 - $.29/capita - 2018 - $.30/capita The Peace Library System obtained a per capita increase to the Master Agreement starting in 2011 through 2014. In order for an amendment to the agreement to be approved, the Peace Library Board requires written notification in support of the change from two-thirds of the 38 parties to the Agreement. In a related report, the Peace Library System is requesting support from the Town of Peace River for advocating additional funding through the Provincial Government; Ministry of Municipal Affairs. This additional request for an increase in annual per capita allotment to the Library system, illustrates the need for additional provincial resources. When provincial funds remain stagnant the deficit between budget expenses and provincial funding becomes a municipal expectation. OPTION 1 Provide a letter of support to the proposed increase in the Peace Library System Master Agreement amendment. In addition, Council may request the Peace Library Board review the Master Agreement, if the Provincial Government provides any additional funds in future budgets. Page 55 of 187 Page 12 Advantages: Supporting the increase to the Town’s contribution to the PLS will assist this organization in providing library resources and support to the Peace River Municipal Library and community. Disadvantages: This increase will impact the Town’s annual operating budget, by the proposed increase. Financial Implications: - Based on current population statistics of 6744. o 2016 -$5.78 = $38,980.00 o 2017 - $6.07 = $40,936.08 o 2018 - $6.37 = $42,959.28 OPTION 2 - Town Council could choose not to provide a letter of support for increased funding, through the amendment of the Master Agreement. Advantages: This option will not impact the Town of Peace River budget. Disadvantages: This option would not assist the Peace Library System with their funding shortfall situation. Financial Implications: o No immediate implications. RECOMMENDATION Administration recommends that the Town of Peace River Council provide a letter of support to the Peace Library Board in favor of amending the Peace Library System Master Agreement to reflect an increase to the fees in 2016 to 2018. SUBMITtED BY APPROVE / /\ DATE SUBMITTED DATE APPROVED DD (15 Page 56 of 187 OW F A 7C \‘E 8301 110 Street Grande Prairie AB . T8W6T2 ti! tibrctry Syst’’ FAX (7 5 July31, 2014 Tom Tarpey, Mayor Town of Peace River P.O. Box 6600 PEACE RIVERAB T8S 1S4 Dear Mayor Tarpey: Peace Library System (PLS) continues to expand its services to your community and to connect the libraries in our region to the provincial library network. New services such as eBooks, digital magazines and digital newspapers are generating excitement across the region. Planning for long-term sustainability willallow PLS to maintain its current high level of service. At its May 10, 2014 meeting, the Peace Library System (PLS) Board passed a motion in favour of amending Schedule “B”of the PLS Master Agreement to increase municipal fees by five per cent per year between 2016 and 2018. This would mean a small increase of $.28 to $.30 per capita to the municipal local appropriation. The proposed increase would be implemented as follows: 2014 fee $5.50 per capita 2015 fee $5.50 per capita 2016 fee $5.78 per capita 2017 fee $6.07 per capita 2018 fee $6.37 per capita At the current population level (163,400), this would result in additional revenue of $43,000 in 2016, $44,500 in 2017, and $46,000 in 2018. Table 1 under “Background Information”shows the evolution of the PLS local appropriation since 1986. Note: The municipal local appropriation, in combination with the provincial system operating grant, pays for a wide range of System services to residents in member municipalities. Services include eBooks and downloadable audio books; licensed online databases; circulation software; an online library catalogue linking 170 public libraries; access to the provincial interlibrary loan system; ordering, cataloguing and processing of bestsellers and other materials; specialized collections such as large print books and audio books on CD; consulting services; author readings; training and continuing education; and IT support (for hardware, software, SuperNet equipment, wireless equipment, Internet, e-mail, and websites). Rationale for the Increase — To continue its current services, Peace Library System (PLS) faces deficits in 2016 and beyond. PLS operations are very lean; services cannot be cut without having a major impact on member libraries. Additional revenue is needed. —* PLS capital reserves, which pay for IT infrastructure, vehicles and building maintenance, willbe depleted by 2018. PLS must put small amounts annually into the reserves for future purchases. — Website: www.peacelibrarysystem.ab.ca E-mail: [email protected] Page 57 of 187 — Over the past five years, PLS has put significant funds into regional technology and regional collections that benefit all members. The regional IT network has become increasingly complex, and PLS has provided strong ITsupport over the years [see Table 2]. Patrons from all libraries use regional collections such as large print books and audiobooks on CD, and there is an increasing demand for eBooks, downloadable audiobooks, and other e-resources [see Table 3]. — PLS is committed to staff retention. The 17 staff members have specialized training and expertise to support member libraries. PLS must offer fair and competitive salaries. —* Overall provincial libraryfunding has not increased since 2009. The PLS Board willcontinue to advocate for increased provincialfunding for public libraries and regional library systems. Comparison of Library System Fees Library system fees are set by the respective system boards and vary considerably from region to region. Peace LibrarySystem charges a municipal local appropriation of $5.50 per capita. As can be seen from the attached chart, 2014 municipal fees across the province range from $4.30 to $7.50 per capita, and average $5.65 per capita [see Table 4]. Note: Under their Master Agreements, most library systems also charge a fee to library boards or to the municipality (ifthere is no library board) for the purchase of library materials (the allotment). These systems keep a portion of allotment funds to pay for services. In 2015, Peace Library System willdivert $.50 per capita of the library board allotment fees towards the purchase of digitalresources for the region. The rest willgo into library ordering (allotment) accounts to purchase materials for libraries. This does not impact the Master Agreement. Amending the Master Agreement Enclosed is a copy of the amended Schedule B from the Master Agreement detailing the fee changes for 2016 and beyond. Changes to the Agreement are indicated in bold type. (A copy of the current Schedule B is also included for your information.) According to Clause 17.1 of the Agreement, an amendment to the Master Agreement can only be done with written notification from two-thirds of the 38 Parties to the Agreement that they have authorized the amendments. The Peace Library Board is asking each Council to examine and discuss the changes and send a letter in support of the Master Agreement amendment prior to September 30, 2014. Upon receipt of approval from a minimum of 26 member municipalities, the amended agreement and new fees for 2016 to 2018 willbe officiallyapproved on behalf of the membership. Your Peace Library System representative on the Peace Library System board of directors should be able to speak to the rationale for the proposed changes. However, ifyou would like a more detailed report provided to Council prior to that date, please contact Linda Duplessis at 780-538-4656, 1-800-422-6875, or dupIesssoeaceIibrarysystemab.ca. Sincerely, Veronica Bliska, Peace Library Board Chair cc: PLS Board of Directors 2 Page 58 of 187 BACKGROUND INFORMATION Table 1: Peace Library System Local Appropriation The PLS Board has kept fees as low as possible while offering a full range of services. Historically, the municipal local appropriation has changed as follows: 1986 $1.38 per capita (part year) 2008 $4.05 per capita 1987-1 992 $2.75 per capita 2009 $4.30 per capita 1993 $3.25 per capita 2010-2011 $4.50 per capita 1994 $3.50 per capita 2012 $5.00 per capita 1995-2003 $3.15 per capita ($3.50 with a 10% 2013 $5.30 per capita rebate) 2004-2007 $3.50 per capita 2014-20 15 $5.50 per capita Table 2: PLS Regional Technology Expenditures (Operational) 2009-2014 1 2009 2010 2011 2012 2013 2014 Totals PolarisITRAC $43,651 $52,249 $53,734 $52,137 $61,674 $59,868 $323,313 High-end tech support $18,875 $28,560 $40,662 $33,300 $24,000 $30,000 $175,397 Internet service $16,932 $13,355 $9,767 $12,072 $12,761 $12,800 $77,687 $79533 Website!maintenance $5,000 $12,730 $18,105 $19,771 $42,3312 $105,890 Totals $84,458 $106,894 $122,268 $117,280 $140,766 $110,621 $682,287 1 Partially covered by member libraries 3 Reduced maintenance for new websites 2 New websites Table 3: PLS Regional Collection Purchases S1V’ü2009 2014 r 2009 20Th 2O4itr 2012 Totals Large print, multilingual, $5,157 $7,605 $7,813 $10,148 $3,416 $3,000 $37,139 Audio books $985 $1,946 $2,709 $2,406 $1,972 $2,000 $12,018 Professional resources! $933 $7,076 $6,410 $5,790 $4,841 $5,200 $30,250 eBooks!downloadable $10,000 $20,000 audio (PLS only) $10,000 $10,000 $10,000 $10,000 $70,000 Electronic databases $14,751 $30,076 $28,428 $28,199 $19,831 $24,500 $145,785— Totals $31,826 $56,703 $55,360 $56,543) $40,060 $54,700 $295,192 I 3 Page 59 of 187 Table 4: Comparison of Library System Revenues, Allotments and Net Revenue for 2014 (Per Capita) MunIcipal Total Fee (No Provincial Revenue Library Municipal Library Library Allotment Operating Total after Population System Fee Board Fee Board)* Allocation Grant Revenue Allotment Served Chinook 6.99 3.57 8.99 2.00 4.60 15.16 13.16 193,397 Arch Marigold 5.60 4.50 8.60 3.50 4.60 14.70 11.20 259,705 Northern 4.87 4.87 9.75 2.15 4.60 14.34 12.19 168,570 Lights Parkland 7.50 n/a 7.28 1.60 4.60 12.10 10.50 204,844 Peace 5.50 2.75 8.25 2.75 4.60 12.85 10.10 153,400 Shortgrass 4.80 4.55 9.20 3.55 4.60 13.95 10.40 103,378 Yellowhead 4.30 n/a Wa 0.50 4.60 8.90 8.40 274,836 Average $5.65 $4.05 $8.68 $2.29 $4.60 $13.04 $10.74 1,358,130 * Note: These municipalities pay an additional fee to PLS for library board services. Library System Services PLS provides a range of specialized library services to 45 public libraries and over 153,000 residents in the Peace region, and connects member libraries to other libraries across the province. PLS helps libraries offer more than they could on their own. Services to Peace Area Residents Services to Member Public Libraries A library card that can be used in all member A book allotment or ordering account libraries_and_across_the_province Access to over 3 million items in 170+ public Ordering, cataloguing and delivery of libraries in TRAC. Patrons place holds online @ materials, including bestsellers; www.tracpac.ab.ca and pick items up at their Excellent discounts from vendors due to closest library, volume purchasing Access to 30 million items from public and Specialized collections such as large print college libraries across the province. Patrons books, audio books on CD & multilingual place a request @www.talonline.worldcat.org books and_pick_items_up_at_their_closest_library. 24/7 access to health, business and auto repair Consulting services, training, workshops information on licensed databases and a conference for libraries and boards eBooks and downloadable audio books for Automated circulation software (Polaris) mobile devices and ongoing support Hundreds of newspapers [Press Displayj and 50 Computer training and technical support popular_magazines_online_[ZinioJ Author readings/Summer reading program Coordination of library hardware materials purchases and software licensing Language learning software Website development and support Internet/wireless service @the library Website: www.peacelibrarysystem.ab.ca 4 Page 60 of 187 SCHEDULE “B” ICURRENTI THE PEACE LIBRARY SYSTEM LOCAL APPROPRL&TION (Updated August 31, 2011 as per Section 17 of the Master Agreement) Municipalities The local appropriation, plus any applicable GST, paid to the Peace Library System Board by the municipality which is a Party to the Agreement to which this schedule is attached shall be no more than the following: a) for those municipalities without municipal library boards: 2011 - $7.25 per capita 2012 - $7.75 per capita 2013 - $8.05 per capita 2014 - $8.25 per capita In 2015 and subsequent years the local appropriation will be determined on the basis of approved budgets and estimates based on Clause 8.1 of this Agreement. b) for those municipalities having municipal library boards: 2011 - $4.50 per capita 2012 - $5.00 per capita 2013 - $5.30 per capita 2014 - $5.50 per capita In 2015 and subsequent years the local appropriation will be determined on the basis of approved budgets and estimates based on Clause 8.1 of this Agreement. 2. Municipal Library Boards The local appropriation, plus applicable GST, paid to the Peace Library System by the municipal library board of each Party to this Agreement to which this Schedule is attached shall be no more than the following: $2.75 per capita In 1998 and subsequent years the local contribution will be determined on the basis of approved budgets and estimates based on Clause 8.1 of this Agreement. 5 Page 61 of 187 SCHEDULE “B” (continued) 3. General 3.1 The annual local appropriations outlined in this Schedule: a) may be paid in two installments, and if so b) shall be paid to the Board on or before January 15 and July 15 of the calendar year 3.2 Where the Party chooses to pay the local appropriation in one installment, the local appropriation shall be paid to the System Board on or before January 15 of the calendar year. 4. Other Additional charges, plus any applicable GST, may be levied for services which may be agreed to but not provided under the terms of this Agreement. 5. GST The GST registration number of the Peace Library System is R107828469. Clause 8.1 - TheBoard shall, on or before December 1 of each year, submit to each Party to this Agreement a budget and an estimate of the money required during the ensuingfiscal year to operate and manage the System,including the local appropriation to bepaid by each of them. [We do this annually when we send a copy of the Operating Budget and a letter stating the local appropriation to be paid for the coming year.] 6 Page 62 of 187 SCHEDULE “B” LAMENDEDI THE PEACE LIBRARY SYSTEM LOCAL APPROPRIATION (Updated Date as per Section 17 of the Master Agreement) Municipalities The local appropriation, plus any applicable GST, paid to the Peace Library System Board by the municipality which is a Party to the Agreement to which this schedule is attached shall be no more than the following: a) for those municipalities without municipal library boards: 2014 - $8.25 per capita 2015 - $8.25 per capita 2016 - $8.53 per capita 2017 - $8.82 per capita 2018 - $9.12 per capita In 2019 and subsequent years the local appropriation will be determined on the basis of-approvedbudgets and estimates based on Clause 8.1 of this Agreement. b) for those municipalities having municipal library boards: 2014 - $5.50 per capita 2015 - $5.50 per capita 2016 - $5.78 per capita 2017 - $6.07 per capita 2018 $6.37 per capita In 2019 and subsequent years the local appropriation will be determined on the basis of approved budgets and estimates based on Clause 8.1 of this Agreement. 2. Municipal Library Boards The local appropriation, plus applicable GST, paid to the Peace Library System by the municipal library board of each Party to this Agreement to which this Schedule is attached shall be no more than the following: $2.75 per capita In 1998 and subsequent years the local contribution will be determined on the basis of approved budgets and estimates based on Clause 8.1 of this Agreement. 7 Page 63 of 187 SCHEDULE UB (continued) 3. General 3.1 The annual local appropriations outlined in this Schedule: a) may be paid in two installments, and if so c) shall be paid to the Board on or before January 15 and July 15 of the calendar year 3.2 Where the Party chooses to pay the local appropriation in one installment, the local appropriation shall be paid to the System Board on or before January 15 of the calendar year. 4. Other Additional charges, plus any applicable GST, may be levied for services which may be agreed to but not provided under the terms of this Agreement. 5. GST The GST registration number of the Peace Library System is Ri 07828469. NOTE: Clause 8.1 - The Board shall, on or before December] of each year, submit to each Party to this Agreement a budget and an estimate of the money required during the ensuingfiscal year to operate and manage the System,including the local appropriation to bepaid by each of them. [We do this annually when we send a copy of the Operating Budget and a letter stating the local appropriation to be paid for the coming year.] 8 Page 64 of 187 TOWN OF PEACE RIVER Request for Decision PEACE RIVER To: MAYOR AND COUNCIL DATE: AUGUST 23, 2014 PRESENTER: TANYA BELL PREPARED BY: TANYA BELL, DIRECTOR OF COMMUNITY SERVICES Topic: LIBRARY — PROVINCIAL FUNDING ADVOCACY REQUEST ATTACHMENTS: LETTER ISSUE The Peace Library System is requesting the Town of Peace River submit a letter to the Minister of Municipal Affairs in support of an increase in provincial funding for public libraries in the 2015 provincial budget. BACKGROUND The Peace Library System is looking to the Province to provide additional funding in the upcoming 2015 budget. To achieve this end, the PLS is requesting participating municipalities to provide a letter of support to be sent to the Ministry of Municipal Affairs. As outlined within their attached letter of request, the PLS provides compelling reasoning for the request. Their provincial funding has remained the same since 2009, thus inflation alone has put their annual budgets in to decline. With the additional increase in population in the Northwest region, this compounds the issue. The Peace Library System provides support to our local Peace River Municipal Library, which can attest to the increased pressures on the PLM, as our visitor statistics illustrate an increase in usage since the construction of the new building. OPTION 1 - Provide a letter of support, advocating an increase in provincial funding to public library services. Advantages: A letter from the Town of Peace River will assist in the library system’s efforts for funding advocacy. Disadvantages: None. Financial Implications: - Increased provincial funding may provide municipal governments a reprieve from increased pressures on local requests to municipal funding sources. OPTION 2 Page 65 of 187 P a 9 e 2 - The Town Council could choose not to provide a letter of support for increased provincial funding. Advantages: none. Disadvantages: The Town would not have a voice in advocacy on behalf of the local library system. Financial Implications: o No immediate implications. RECOMMENDATION Administration recommends that the Town of Peace River Council provide a letter to the Minister of Municipal Affairs, requesting an increase in provincial funding for public library services in the 2015 budget, ensuring a copy of the letter is provided to the Peace Library System and the Peace River Municipal Library Board. /2 SU8MITTED //4! APPROVE2 DATE UBMITTED DATE APPROVED N2C 5/ b 2oI Page 66 of 187 TOV!! o - 830 I 10 Street Grande Prairie, AB / -- ‘- — ‘fr. Pecice T8W 6T2 Li ‘WiJbrry System FAX (780) June 25, 2014 MEMO TO: Mayors and Reeves of Peace Library System Member Municipalities FROM: Veronica Bliska, Chair, Peace Library Board RE: ACTION REQUEST — Provincial Funding for Public Libraries The Peace Library Board is asking member municipalities and library boards to write a letter to the Minister of Municipal Affairs supporting an increase in provincial funding for public library services in the 2015 budget. Funding for public libraries through Alberta Municipal Affairs has remained at approximately $32.5 million for the last six years (since 2009) although there have been minor changes to the distribution of those funds. From this “pot”, the Public Library Services Branch funds library operating grants, library system operating grants, SuperNet connectivity, government courier usage, and eContent, among other things. The “pot” has been stretched to the limit. When you factor in the population increases over that period, the overall provincial per capita funding for library services has actually declined. What have been the consequences? 1. Purchasing power for the Public Library Services Branch (PLSB) of Municipal Affairs as well as municipal libraries has declined by 9.47% due to inflation. 2. Operating grants are currently paid at 2010 population rates and do not reflect current population. (For example, the 2014 per capita operating grant rate for Peace Library System is $4.60 but the effective per capita rate based on current population is $4.49. For Grande Prairie Public Library, the 2014 per capita operating grant rate is $5.45 but the effective rate for current population is $4.97.) This has resulted in less revenue to serve residents in growing communities. 3. The PLSB has had to make difficult funding decisions. Funding for some services has been decreased or eliminated. For example, in order to provide continuity for patrons, library systems have had to pick up the cost for e-resources which are no longer subsidized by the PLSB. Future provincial long range funding for eContent is uncertain. 4. Municipalities have had to increase funding disproportionately to help libraries achieve their goals. Despite flat provincial budgets, the need for increased library services and materials in northwestern Alberta is clearly evident based on five years of growth in library services (see background attachment). Library usage is growing and libraries continue to play a vital role in creating strong communities. Please send a copy of your correspondence with the Minister to Peace Library System. Thank you for your support. Website: www. peacelibrarysystem.ab.ca E-mail: [email protected] Page 67 of 187 PUBLIC LIBRARY FUNDING 2014— BACKGROUND Library Funding in Alberta 2009-2014 Following the Report of the MLA Taskforce on Public Libraries, the provincial budget for public libraries was increased in 2009 for the first time in 16 years. The initial increase in the Budget provided for Public Library Funding of $39,000,000. Later in 2009 the Budget was decreased to $32,500,000. Funding for public libraries in the provincial budget has stayed at approximately $32,500,000 for the past 6 years. Public Library Service Highlights A recent study indicates that 57.1% of Alberta households have used a public library in the last year. In the Peace region, 29.3% of the population have active library borrowing cards; others use the library space for reading and programs without the need for a borrowing card. From 2009 to 2013 in the Peace Region: 1. The population served by PLS increased from 145,421 to 153,400, including three new PLS municipal members and four new libraries. 2. Circulation (ie. borrowing) of library materials increased 12.3% from 816,461 to 917,060. 3. The number of materials catalogued annually increased by 50% from 26,866 to 40,390. 4. The number of items lent to other libraries increased by 27.8% from 159,032 to 203,323. 5. The number of eBooks purchased by PLS increased exponentially from 293 to 8,849. (PLS patrons have access to a total of 20,500 eBooks through our TRAC partnership.) 6. Municipal support for regional library services increased by 28% from $4.30 per capita to $5.50 per capita (not including allotment fund contributions, which stayed steady). Why do public libraries need additional funds in the provincial budget? Public libraries have been influenced by the following budget pressures: • According to the Bank of Canada inflation calculator, there has been a cumulative inflation of 9.47% since 2009. (The PLSB would need $35,600,000 to have the same purchasing power as it had in 2009.) • Average weekly earnings in Alberta increased by 19.9% from 2009 to the end of 2013. • The Alberta GDP increased by 12.36% between 2009 and the end of 2013. • The Alberta population increased by 6.7% from 2009 to the end of 2013. As a result, actual per capita funding for all library services has declined. • Provincial MSI funding, used by some municipalities to fund library services, has been eliminated in its current form. Public libraries: • are safe and caring community spaces that support strong and healthy communities. • provide public access to broadband internet services. • provide public access computers for job hunting and other uses. • support literacy from pre-school to school age learns as well as for low literacy and ESL patrons. • promote lifelong learning. • are highly valued by citizens throughout Alberta. • assist governments to meet their service and community goals. 2 Page 68 of 187 TOWN OF PEACE RIVER Request for Decision PEACE RIVER To: MAYOR AND COUNCIL DATE: AUGUST 23, 2014 PRESENTER: TANYA BELL PREPARED BY: TANYA BELL, DIRECTOR OF COMMUNITY SERVICES Topic: FINANCIAL SUPPORT FOR PHYSICIAN/NURSE RECRUITMENT ATTACHMENTS: LETTER — DR. KAREN LUNDGARD ISSUE The local healthcare Community iS requesting the support of the Town of Peace River, to assist with attracting and retaining healthcare professionals. The Town of Peace River has received a multi-year request for financial support to assist with the temporary housing expenses related to the recruitment of nurses and physicians to the Peace River area. In addition, Dr Lundgard is requesting the Town of Peace River to initiate the development of a Physician and Healthcare Recruitment Committee. BACKGROUND ACCOMMODATION REQUEST Dr. Karen Lundgard is requesting financial support for the next two years, for the expenses related to rental accommodations. The accommodations would house nurses and doctors for a period of time either for locum situations which are a set term or for situations where newly employed nurses/doctors require accommodations for the first 2 to 4 months, while they find more permanent accommodations in the community. The request is intended to assist with the immediate need until such time as the Rotary House is open and available for the use of Doctors on Locum or nurses in transition to their own permanent accommodations. Therefore, Dr. Lundgard is requesting a financial commitment from the Town of Peace River for the cost of at minimum a two-bedroom accommodation for the remainder of 2014 and for the full year of 2015. Administration researched the average rental costs in Peace River related to the noted request. The following information is to assist Town Council in their process of decision-making. Information on current rental rates for various rental options: - 2 bedroom — half a duplex: $1595.00/month - 4 bedroom House : $4,000.00/ month - 2 bedroom apartment: $1100! month - 3 bedroom apartment: $1275! month Physician and Healthcare Recruitment Committee Request Dr. Lundgard is also requesting of the Town of Peace River to initiate the development of a Physician and Healthcare Recruitment Committee. The Alberta Rural Physician Action Plan was contacted by Administration to obtain further information on the purpose and role of such a committee. Page 69 of 187 P a g a 12 The attached “Toolkit: Form an Attraction & Retention Committee”, provides a general overview of the various elements of a committee. The main purpose of a committee would be to highlight to potential candidates in the healthcare profession, what the area has to offer both in a professional manner, but also in the other areas that enrich our lives; arts, culture, recreation and so forth. Committees can be developed in various manners, with a broad spectrum of compositions. The typical structure would include regional municipal, medical, and community representation. The Rural Physician Action Plan Executive Director; David Ray would be pleased to provide a full presentation on the committee, along with how their organization can assist with the development and support of a community committee. OPTION 1 - To provide financial support for the purpose of assisting with the expenses of furnished accommodations for healthcare professionals at the Peace River Hospital. - Administration would recommend with this option that the Town could provide an amount of $2,000.00! month for the next four months and $2,000.00/month for the 2015 budget year. Advantages: This option provides direct financial support to a need identified by the medical community in the recruitment of healthcare professionals. Disadvantages: The Town has not budgeted for the amount in the 2014 budget; therefore the request could go through the Council Grant budget or another expense code. Financial Implications: o 2014: $2,000.00/month for 4 months = $8,000.00 o 2015: $2,000.00/month for 12 months= $24,000.00 - 2014 Budget options: o Council Grant fund, remaining budget as of August 23, 2014: $19,782.00 o Additional source: Economic Development Budget current remaining uncommitted budget: $50,000.00 - 2015 - will require Council to budget the amount of $24,000.00 OPTION 2 - To provide a portion of the requested financial support, up to a maximum amount of $1,250.00 per month for the remainder of 2014 and to be budgeted in 2015. Advantages: This option assists the local medical community with the immediate need, while requiring the organization to find other funding partners. Disadvantages: A lesser contribution may not assist the medical community if they are unable to obtain additional funds from other sources. Financial Implications: - 2014 Budget implications: o $1250.00/month for 4 months = $5,000.00 o Could be funded through the Council Grant budget or the Economic Development budget. - 2015 Budget implications: o $1,250.00/month for 12 months = $15,000.00 Page 70 of 187 Page 3 RECOMMENDATION Administration recommends that the Town of Peace River Council contribute $5,000.00 for 2014 in support of assisting with the accommodation expenses for the recruitment of physicians and nurses to the Peace River Hospital as requested by Dr. Lundgard. In addition, for the Town of Peace River to budget $15,000.00 in the 2015 budget as a contribution to the accommodation expenses, while encouraging the medical community to make a similar request to neighbouring municipalities to assist with the financial expense. Also, to direct administration to invite the Alberta Rural Physician’s Action Plan to a future meeting to provide a presentatio9 opAttraction and Retention Committees. SUBMITTED BY7 APPROVED BY / ) / / 2 DATESUBMITTED DATEAPPROVED Page 71 of 187 Dr. Karen Lundgard ft JUL 25 2014 ) Community Medical Director, Grimshaw-Peace River Associate Zone Medical Director, Area 2, AHS Box 7590, Peace River, AB T8S 1T2 [email protected] cell 780-617-4509 July 23, 2014 Dear Mayor and Counciilors, I am writing to ask for assistance with recruitment of physicians and nurses for our town. We are still struggling to adequately staff the hospital and with the planning that we are doing for a Family Care Clinic in Peace River, we will need to attract not only physicians but nurses and nurse practitioners and other health professionals to Peace River. Our immediate need is for some funding for short term furnished accommodation for locum physicians and for new nurses and also for students in the health professions who come to Peace River for training. Once Rotary House is built I am hoping that they will be able to provide this accommodation. Until then, we are in need of a furnished apartment for use by health care professionals. Our hospital has one leased two bedroom apartment but it is not enough. RPAP (Rural Physician Action Plan) provides accommodation for the two ICC (Integrated Clinical Clerkship) medical students who train in Peace River from late August to early June each year. We also have two Family Medicine Residents training in Peace River for most of the year and their accommodation is provided by RPAP. In September each year we host 5 students from second year medicine for a month long Gastroenterology and Nutrition training session. As part of our recruitment efforts, we bring in locums to augment the medical staff numbers and to help the local physicians with the incredible workload that we face. We also try to target locums who might be willing to settle in Peace River after they see what practice here is like. We do also utilize the Alberta Medical Association Seniors Weekend Locum program and these locums help cover the weekend emergency department shifts. We do not qualify for the regular locum program as we have more than four physicians in Peace River. This means that we rely heavily on private locums. Many of these locums are used to having their travel and accommodation paid for by the locum program and they have come to expect this. There are more places in need of locums than there are locums so this is highly competitive. We also face a nursing shortage and given the present low vacancy rate in town it is difficult to find accommodation for new nurses when they first arrive. Having a place that they can stay for their first Page 72 of 187 few weeks is helpful with getting them here. We have had to turn away nursing students and students in other disciplines when they have requested practicums in Peace River because there is no place for them to stay. We would like to lease for one or two years (until Rotary House is available) a furnished apartment for use by all these health professionals. I am asking the Town to do what they can to assist us with the costs of this. My second request is that the Town of Peace River organize a Physician and Health Care Recruitment committee. RPAP can offer a lot of assistance for you to do this. This has been very successful in other communities and I think it is time that our community took this on. I appreciate the participation that the Town Council has provided in trying to move forward with a new clinic building. Until that becomes a reality, we need to be proactive and make certain that it is a success. The business plan for the Family Care Clinic is being developed and we hope to know by the fall whether our plan will be approved. I welcome discussion about my request and can be reached on my cell phone or by email. Thanks for considering this request and I look forward to your early reply. Yours sincerely, Karen Lundgard Page 73 of 187 Community Physician Attraction & Retention TOOLKIT: Form an Attraction & Retention Committee INTRODUCTION — What is an Attraction & Retention (A&R) Committee? Community Attraction and Retention (A&R) Committees have been formed in a variety of ways. Some have been the result of an impending crisis while others have been a proactive attempt to avoid one. Just as committees are formed from a variety of beginnings, so too is their composition. Committees that have shown to be successful ensure that there is representation from the community, the physicians group(s), and Alberta Health Services (recruiter). Community representation may mean individuals such as the mayor or a town councilor, a county reeve, someone from the local business community, and other individuals interested in being involved with this committee. Using the information in this toolkit will help communities to create and sustain a community A&R Committee that will assist with community physician recruitment and retention. Role of the Committee The work of the A & R Committee will be diverse but focused on showing potential candidates, physicians and their families, the strengths and assets of working and living in your community. It may include activities such as: t planning a site visit : development of information packages on the practice and the community a hospital/facilities tour, arranging social gatherings ? touring and meeting the community arranging a social gathering a question and answer period for family partner questions follow-up to the visit support for the family’s relocation recognition and retention of already practicing physicians Page lof9 “Building on Shared Experiences” — revised July 2012 RPAP (Toolkit: Form an Attraction & Retention Committee) Page 74 of 187 Community Physician Attraction & Retention Committee Structure Effective recruitment and retention of physicians requires a coordinated and integrated approach. One of the most important building blocks is a local Physician Attraction and Retention Committee. It is best modeled with a three-way partnership including: • Community representatives • Physicians • Alberta Health Services (AHS) I Covenant Health representatives Complete the worksheet in this toolkit to identify potential Physician Attraction and Retention (A&R) Committee members. Keep in mind that you will need a diverse, yet cohesive group that should include: • People who are positive, pro-active and hard-working because they will exert a good influence on the group • A mix of the three most common types of leaders: - Strategic leaders who see the big picture with clarity, ideas and overall direction - Organizational leaders who are good planners and can assemble and motivate teams - Project leaders who are “doers” — task-focused, results-oriented and good with details • People who can bring a number of different perspectives to the table (that is, who are not single-issue lobbyists that may try to monopolize planning efforts). Once you have completed the inventory, begin contacting those on the list below and invite them to be part of your community’s A&R Committee. On a separate piece of paper, capture the contact information for interested members: name, address, phone number and email address so you have a ready contact list. A & R Committees may take different forms/structures based on the needs of the community. One of the models found to be effective is the development of a committee using a ‘Hub and Spoke’ model as it allows for responsiveness and flexibility depending on the community circumstances and needs of the moment. The ‘Hub’ of the committee should be no more than 9 individuals representing Alberta Health Services (2), the physicians (2), and the community — including industry and municipal government representatives (5)] who meet on a regular basis to conduct the work of the Page 2 of 9 “Building on Shared Experiences”— revised July 2012 RPAP (Toolkit: Form an Attraction & Retention Committee) fl.. .rn Page 75 of 187 Community Physician Attraction & Retention committee. The ‘Spokes’ are sub-committees or adhoc committees that form based on need, such as promotional material development, conducting site visits, physician family settlement and support, etc. These committees become active as they are required and are important in the successful recruitment and retention of physicians. These committees also allow for deeper community involvement and understanding in the process of physician recruitment and retention. Purpose of community participation: Participation by community members gives the community an opportunity to reduce the attraction, recruitment and retention pressure for the existing physicians and spouses, showcase the community to its best advantage to prospective candidates, and assist with welcoming new physicians and their families into your community. Key committee people from the community: Participants can be chosen from the Mayor or Reeve, other community leaders, the Town Manager, Chamber of Commerce representatives, the local newspaper editor, representatives of the banks, realtors, and accountants, school representative, representatives from the local religious ministry and service clubs such as Rotary, etc., the local Recreation or FCSS Director, your local physicians, and major business/industry representatives. Types of involvement: Community participation typically consists of: - assisting the recruitment process with a positive community site visit - integrating the physicians/families into the community Communication On-going communication is a cornerstone of an effective A & R committee as it works to strengthen the relationships within the committee as well as between the committee and the community. The key is letting people know what is happening, at all levels of the work. Avoid Complacency A&R Committees have found that in times of low committee activity it is still important to maintain the communication between all members of the committee. In this way, when new recruitment or retention issues arise, the need to “ramp up” the Committee’s activities doesn’t need to start from the beginning again. V Page 3 of 9 “Building on Shared Experiences”— revised July 2012 RPAP (Toolkit: Form an Attraction & Retention Committee) Page 76 of 187 Community Physician Attraction & Retention Role of Stakeholders Involved in Physician Attraction, Recruitment and Retention Each of the players in physician recruitment plays a vital role. Roles relate directly to the actions that specific stakeholders will be responsible for in the recruitment process. A clear understanding of these roles is fundamental to smooth and effective physician recruitment. Player Roles Lead Physician • The lead physician in physician recruitment is first and foremost an independent business person, with a business to manage and operate. • The lead physician’s role in recruitment is one that requires a significant time and resource commitment that goes above and beyond practice time. It takes a significant amount of time to find candidates, screen their resumes and make initial contacts, hold telephone interviews with potential candidates, host site visits and the many other details that must be looked after. All Local Local physicians play two roles at the same time. Physicians • As a business owner, they must consider how bringing a new physician to the area will affect their business. • As a service provider of medical care, they look at how to integrate the skills and abilities of the medical community to provide the best medical service possible to the community. The balance between these two roles seeks stability between the personal benefits and needs of the physician’s own business and the public benefit to fill the need of community medical services. Alberta Health • AHS/ Covenant Health also assist in in the physician recruitment Services (AHS) process. •Typically they provide nt financial, manpower and support services to the recruitment Health effort. It is worthwhile to make early contact with appropriate AHS personnel to see what your local Physician Recruiter sees as his/her role in recruitment and on the Recruitment and Retention Committee. Page 4 of 9 “Building on Shared Experiences”— revised July 2012 RPAP (Toolkit: Form an Attraction & Retention Committee) Page 77 of 187 Community Physician Attraction & Retention Community Community stakeholders play various roles in the Stakeholders Recruitment & Retention process. Roles include: • Preparing community promotional materials to be sent out to prospective candidates such as community profiles and business directories (or ensuring local town or economic development models are appropriate) • Assisting with hosting duties for the site visit • Finding solutions to any specific recruitment issues - housing, transportation, access to credit, community integration RPAP consultants are not responsible for physician recruitment The Alberta and retention but are significant supporters of the process. Rural Physician . Action Plan RPAP has financial resources, tools and information available for the (RPAP) recruitment and retention effort. The RPAP Community Physician Consultants Recruitment Consultants (CPRC5) bring a wealth of experience and knowledge of the process and what has been successful in other communities. As part of its mandate, RPAP has formed a partnership with the community development arm of Alberta Culture and Community Spirit. This partnership allowed RPAP and ACCS to leverage their expertise to provide new approaches, tools and materials to aid recruitment and retention. Page 5 of 9 “Building on Shared Experiences”— revised July 2012 RPAP (Toolkit: Form an Attraction & Retention Committee) iN ANN AN Page 78 of 187 RPAP Community Physician Attraction & Retention Inventory of Professionals Who Could Be Connected to Physician Attraction and Recruitment Existing Physicians (need to identify a lead physician who does the interviewing for physician recruitment in your community) — Clinic Managers Alberta Health Services Physician Recruitment Staff (Including administrators & support staff) Primary Care Network (PCN) — if available in your community Local Town Administrators — Mayor, Councilors, Town Manager, Town Economic & Development I Tourism Chamber of Commerce — Realtors — Retail Business — Industry Interested Community Citizens Page 6 of 9 “Building on Shared Experiences” — revised July 2012 RPP (Toolkit: Form an Attraction & Retention Committee) Page 79 of 187 Community Physician Attraction & Retention Terms of Reference Committee Name: (Community name) Physician Attraction & Retention (A&R) Committee Purpose: The purpose of the Committee is to build a sustainable system for physician attraction, recruitment and retention in collaboration with local physicians that will ensure ongoing physician services to the community. Objectives: 1. To coordinate attraction and recruitment of needed physicians amongst the existing physicians, AHS/ Covenant Health and the community. 2. To reduce the need for recruitment through retention efforts. Efforts should focus on three areas: • Integration into the medical practice • Family integration into the community • Family quality of life issues 3. To facilitate community involvement in the attraction, recruitment and retention process together with physicians and AHS/ Covenant Health. Membership: 1. The Committee should consist of approximately nine members. Suggested membership: - Physician representatives (2-3 persons) - Alberta Health Services I Covenant Health representative (1-2 persons) - Clinic / hospital staff representative (1 person) - Community representatives (4-6 persons); including a cross-section of government, business and culture/leisure and volunteers 2. The Committee will appoint from within its members, through consensus, the following positions: Chair, Vice-Chair, and Secretary (unless provided by one of the participating partners), Treasurer (unless provided by one of the participating partners). Page 7of9 ‘— “Building on Shared Experiences” — revised July 2012 RPAP (Toolkit: Form an Attraction & Retention Committee) Page 80 of 187 Community Physician Attraction & Retention Term: Members of the A&R Committee should commit to involvement for at least one year. Committees should look at staggered term commitments to allow for continuity and stability of the committee. For membership that represents an organization, it is suggested that the delegate replace designation to the committee. Meetings: 1. Meetings should be held monthly or at the call of the Chair. 2. A simple majority of regular members of the Committee will constitute a quorum. 3. Minutes of each A&R Committee meeting should be shared by membership delegates back to their represented organization and the various stakeholders. Minutes should not be made public until approved by the Committee at a subsequent meeting. 4. The distribution of minutes can be determined by committee members — one suggestion could be to distribute new agenda and previous minutes in a timely fashion so that committee members have time to research / respond to action items. Corn mu n ication: The Chair should act as the spokesperson for the Committee, unless there is an alternative designate. Governance Structure 1. The A&R Committee should function on a collaborative/consensus committee process. This means that all parties should participate equally and that decision — making will aim to have full agreement on the course of action to be followed. Only as a last option should there be a need for formal voting. 2. The Committee may decide to appoint working sub-committees to work on specific functions, such as physician attraction, clinic issues, communication and marketing, organizing a site visit, housing, spousal employment, etc. Such working sub-committees would be chaired by one member of the A&R Committee and may include additional members outside the Committee. All working sub-committees should report back to the Committee on a regular basis. Page 8 of 9 “— “Building on Shared Experiences”— revised July 2012 RPAP (Toolkit: Form an Attraction & Retention Committee) AO fl Page 81 of 187 Community Physician Attraction & Retention One Step at a Time — How can RPAP Help? Consultants from The Alberta Rural Physician Action Plan are available to assist during start up of an A&R Committee, provide guidance as to how to run effective meetings and on-going support for committee cohesiveness. Contact information: The Alberta Rural Physician Action Plan 1-866-423-9911 www.rjjar.ab.ca or consultants(rpap.ab.ca www.AlbertaRuralHealth.ab.ca (Community Attraction & Retention website) Page 9 of 9 — “Building on Shared Experiences” — revised July 2012 RPAP (Toolkit: Form an Attraction & Retention Committee) fl. PlwXLlfl &lfll tn Page 82 of 187 2014 Council Community Support Grant Current Request n-Kind Donations Prior Years Group Name Purpose Provided Requested Accounting Submitted 2013 Contribution Peace River Chamber of Commerce Sponsorship of golf tournament N/A $250.00 N/A N/A Outreach Education Council Door prize for conference $100.00 N/A N/A Page 83 of 187 Pending Additional Information In-Kind Donations Prior Year’s Group Name Purpose Provided Requested Accounting Submitted 201 3Contribution Approved to Date In-Kind Donations Prior Year’s Group Name Purpose Provided Approved Accounting Submitted 201 3Contribution No Limitz Music Sponsorship NA $1,500.00 No $1,000.00 Peace Country Regional Science Fair Sponsorship NA $250.00 No $250.00 Aboriginal Interagency Committee Sponsorship NA $3000.00 No $3000.00 Harmon Valley Pro Rodeo Support for annual event NA $1 500.00 Requested $3,000.00 Holy Family Catholic Regional Division No. 37 The Learning Fair annual event N/A $300.00 N/A $0.00 Project PEACE Bring speaker to event N/A $500.00 N/A $0.00 Page 84 of 187 Summary included in Mighty Peace Golf Club Irrigation system upgrade None $5,000.00 documents $10,000.00 Glenmary Nicaragua 2015 Group Arena fees NIA $472.50 N/A $0.00 The Underground Music To assist in a series of Society entertainment and cultural events N/A $2,345.50 N/A N/A The Underground Music Society Signage support N/A $15,350.00 N/A N/A Current Requests $250.00 Summary 2014 Budgeted Amount $50,000.00 Disbursements To Date not including Current requests $30,218.00 Amount remaining to be disbursed $19,782.00 Page 85 of 187 Policy Number: P-12-2010-02 Previously: GGS-12-121.J Subject: Grants, Donations & Funding Policy Town of Peace River I, Policy Number: (i-GS.: \ - Subject: Grants, Donations, & Funding Policy Type: Administrative Department: All Responsibility CAO Authority: Council Resolution #: \ 0 —Os -4 Policy Approved: May 10, 2010 Policy Purpose: The purpose of this policy is to establish guidelines and procedures for dealing with requests for support from groups, individuals, organizations, and other community entities. Policy Scope: This policy applies to all town departments, boards and commissions, agencies and other organizations falling within the reporting entity of the town, except for the Community Services Board, which shall continue to provide grants to groups through its own budget line and outside of this policy. Policy Objectives 1. To ensure all requests for support are treated equally and fairly through the implementation of a standardized and transparent application, evaluation, and approval process. 2. To ensure the ratepayers’ investment towards activities and events provides the maximum possible return for the Town of Peace River, whether in terms of social, economic, or cultural benefit. Policy Statement: Council recognizes that the ability to attract and retain quality events and activities for the Town of Peace River is a key mechanism in promoting tourism and economic and community development. These events and activities have a positive impact on the quality of life of the community as a whole. Council wishes to ensure that budgeted funds are allocated to events and activities that will enhance the Town’s reputation not only as a tourist destination, but also as an attractive place to reside and to conduct business. At the same time, Council recognizes its duty and responsibility to the ratepayers of Peace River to ensure its funds are used in the most productive and meaningful manner. Accordingly, Council adopts the following policies: 1. General Policy Guidelines a) The Town of Peace River does not provide support for business events and conferences and any other events and! or activities that are solely commercial in nature. 1 Page 86 of 187 Policy Number: P-12-2010-02 Previously: GGS-12-121.1 Subject: Grants, Donations & Funding Pohcy b) Council reserves the right to request specific information regarding any group, individual, or organization making application. This information will generally be requested as part of the application process, and may involve a request for information on an entity’s status, organizational structure, officers, constitution, or any other information deemed necessary to evaluate a request for support. c) Requests for support must meet at least one of the following criteria: i. General Exposure and Profile - The event or activity enhances the Town’s profile and / or status, and / or increases overall awareness of the Town of Peace River as a community, particularly when the event or activity will provide media exposure for the Town. ii. Economic Benefit - The event or activity attracts tourists and visitors to the Town thereby providing economic benefit to local business. iii. Promote Civic Pride and Sense of Place — The event or activity will enhance entertainment, recreational, and cultural opportunities for Peace River residents and will help create a more varied, vibrant, and interesting local flavour. d) The Town of Peace River does not sponsor more that 50% of the total cost of any event or activity. e) Any support extended will be considered sponsorship, and as such, the Town of Peace River will receive the recognition and benefit extended to any sponsor. f) Approval of applications is subject to the budgeted funds available in any given year, and therefore the application process is competitive. g) Council recognizes that some events are strongly identified with the Town of Peace River; therefore these events may require on-going funding due to the exposure and tourism opportunities they provide. Council may opt to commit to funding for more than a one- year period, however the annual application process may still be required in addition to any other financial information regarding the event or activity that Council deems necessary in order to determine the extent of its ongoing commitment. On-going support is not guaranteed. h) Council may give consideration to requests for capital project funding. i) This section is not exhaustive, but provides the general rules for funding, and the Town of Peace River and its Council reserves the right to accept or refuse any application for any reason. 2. Application Process a) Requests for support will be approved quarterly, at the end of each quarter. Applications will be made by way of the Request for Support application, attached as Schedule A and forming part of this policy. The CAO may make amendments or changes to the Request for Support application form as deemed necessary. b) Applications must be received at least one month prior to the end of the quarter to be considered for that funding round. The application process will be publicly advertised one month prior to the closing dates for applications. c) Each application will be evaluated by administration, with a report forwarded to Council for its decision as to whether support will be approved or denied. d) If a decision needs to be made outside of the recognized funding rounds, a recommendation for support may be made to Council at that time, subject to available funds. 2 Page 87 of 187 Policy Number: P-12-2010-02 Previously: GGS-12-121.1 Subject: Grants, Donations & Funding Policy e) Applicants may be required to attend a Council meeting to respond to any questions regarding their application. f) In determining the amount of support, Council will consider: i. Fundraising efforts made by the applicant, ii. Total budgeted cost of the event or activity, iii. The applicant’s contribution to the event by way of volunteer activities, in-kind contributions, and financial contributions, iv. The benefit to the community overall, and the significance of the event or activity, and v. The marketing value and opportunity offered the Town in exchange for its support. g) A follow-up report, including an accounting of revenues and expenditures, shall be submitted to the Town within 60 days of the event or activity. Any and all previous policies regarding grants, donations, and funding to groups, individuals, and organizations, and other community entities are hereby rescinded. Iris Callioux, Mayor 11 ii / // / I (./ Nbrma MacQuarrie, CAO 3 Page 88 of 187 Anna Aleksov Subject: FW: Follow Up on GP Event Attachments: GP_BestWrkPl.jpg Original Message From: Chelsea Ferguson [mailto:chelsea.fergusongov.ab.ca] Sent: Friday, August 15, 2014 8:25 AM Subject: FW: Follow Up on GP Event Good morning NAEL members, Forwarded is a message to you all on behalf of Mayor Bill Given from Grande Prairie. Regards, Chelsea Ferguson, Executive and Council Assistant Northern Alberta Development Council 206-9621-96 Ave. Bag 900-14 Peace River, Alberta T8S 1T4 Phone: 780-624-6338 Fax: 780-624-6184 Email: chelsea.fergusongov.ab.ca Hello NAEL members, I hope you’ve been having a great summer! At the last NAEL meeting I believe Councillor Jackie Clayton mentioned an an event we are hosting here in Grande Prairie on September 5th: the Alberta Municipal Governance Symposium. We committed to circulating more details once they were available so here they are. Details can be found here: http://albertamgs.ca The one day symposium is completely free to attend and brings together a great line up of speakers to discuss the challenging topics of municipal Amalgamation, Dissolution and Specialized Municipalities. We already have a wide range of attendees registered including elected officials and staff from both urban and rural munis across the province, staff from both municipal associations (AAMD&C and AUMA), MLA5 and party policy staff. It should be an interesting day and we’d be happy to have you, members of your council or the appropriate person from your team join us. Bill Given, Mayor City of Grande Prairie [cid : CCAA7738- 541B-4E88-B1F8-68100C5E4B52(city . ads] Office: (780) 538-0310 1 Page 89 of 187 Cell: (780) 814-0518 Email: bgiven(cityo-Fgp, com This email and any files transmitted with it are confidential and intended solely for the use of the individual or entity to whom they are addressed. If you have received this email in error please notify the system manager. This message contains confidential information and is intended only for the individual named. If you are not the named addressee you should not disseminate, distribute or copy this e-mail. 2 Page 90 of 187 ______I______I MU N PAL GOVERNANCE days irs mm Resources Schedule Panels 05 SEPTEMBER 2014 Welcome - Event Moderator: Alberta PrimeTime Host, Michael Higgins Are We in Alignment With Our Communities? “Draw Your Region” racetaieo session where attendees are asked to consider what makes a region dOd draw their region on a outline map oIthe province. Coffee & Networking Break I I The Challenges of Rural& Small Communities Dcceih; Amalgamation Politics Details — Break for lunch Building & Maintaining Community Identity Detciis -— Governing Regionally Today Details - Coffee & Networking Break Being Pro-Active: Choosing To Lead I . Details Closing Remarks Page 91 of 187 Page 92 of 187 TOWN OF PEACE RIVER Request for Decision PEACE RIVER To: MAYOR AND COUNCIL DATE: AUGUsT 23, 2014 PRESENTER: TANYA BELL PREPARED BY: TANYA BELL, DIRECTOR OF COMMUNITY SERVICES Topic: SISTERS IN SPIRIT WALK —ABORIGINAL INTERAGENCY REQUEST ATTACHMENTS: LETTERS ISSUE The Aboriginal Interagency Committee hosts a Sister in Spirit Walk in Peace River, on October 4th of each year. The AIC has made a number of requests for in kind support to their event. BACKGROUND The focus of the Sisters in Spirit Walk is to bring attention to the issue of missing and murdered Aboriginal women. It will be held on Saturday, October 4th 2014, starting at 1:00pm at Riverdrive Mall. The event includes a walk from the Riverdrive Mall down Main Street to Riverfront Park. In addition, the committee hosts a vigil at Riverfront Park immediate after the walk. The AIC is requesting the following items from the Town of Peace River; - Waiving of the fee for: o 150 chairs o itable o Rental of Athabasca Hall — in case of rain. - Public Works staff to block off roads during the walk. In addition to the in-kind contributions, the Aboriginal Interagency Committee is requesting the presence of the Mayor or designate to attend the event and provide a statement on behalf of the Town at the vigil in Riverfront Park, on or around 1:30pm. OPTION 1 - As the current Fee Bylaw does not provide a mechanism for Town Council to waive fees, the option would be to provide a financial contribution equal to the amount of the fee waiver req uests. Advantages: This option provides direct financial support to a community event. Disadvantages: Financial implications: - 150 chairs @ $1.00/chair = $150.00 Page 93 of 187 P a g a 2 - 1 table @ $2.00 = $2.00 - Athabasca Hall Rental, 1.5 hours @ $18.00/hr = $27.00 • Total Grant Amount: $179.00 + GST = $187.95 - Overtime Expense — Public Works Staff - 2014 Budget options: o Council Grant fund, remaining budget as of August 23, 2014: $19,000.00 o As there is no charge to the community for staff time, the cost of the overtime for Public Works staff, would have to be born by the current budget. OPTION 2 - To decline providing a Council Grant for the 2014 Sisters in Spirit Walk. Advantages: This option Disadvantages: This option is not supportive of a national issue. Financial Implications: o none RECOMMENDATION Administration recommends that the Town of Peace River Council provide a grant from the Council Grants Program to the Aboriginal Interagency Committee in the amount of $187.95 for the purpose of covering the rental costs of the requested 150 chairs, 1 table and Athabasca Hall 4th, for 1.5 hours on October 2014, and that Public Works be requested to provide barricades and manpower for the required road closure. In addition, for the Town Council to enable the Mayor or Designate to attend the Sisters in Spirit Event on October 4th 2014. SffII5BY /4) APPROVE DATE SUBMITTED DATE APPROVED p 77 Page 94 of 187 A6origina(Interagency Committee P.O. Bag 900-1 7, Peace River, Alberta, T8S 1T4 Ph: (780) 624-6460 Fax (780) 624-7108 July21, 2014 Mayor Tom Tarpey Town of Peace River 9911 100 Street — Box 6600 Peace River, AS T8S 1Y9 Dear Mayor Tom Tarpey, RE: 12th Annual Sister’s in Spirit Walk The Peace River Aboriginal Inter-agency Committee (PRAIC) is again hosting the Annual Sister’s in Spirit Walk, this year to be held Oct 4 2014 at the same time as similar vigils in other villages, towns and cities across Canada. See www.nwac.ca/proqrams/sis-viqils for additional information about Sisters in Spirit. On behalf of inter-agency commiffee, we request your attendance as a dignitary, as well as a few words from Town of Peace River relevant to the Sister’s in Spirit Walk intent. The walk commences at 1:00 P.M. at Riverfront Mall, Peace River, with addresses from community representatives around or about 1:30 PM at Riverfront Park. We are certain your presence and statement on behalf of the Town of Peace River will add greatly to the importance those in attendance attach to efforts to stop violence against Aboriginal Women. We would like to thank-you in advance for considering this request. N Sincerely, 1\ Wen y ulet, Co-c air Peace River Aboriginal Inter-agency Committee Page 95 of 187 A6ori’ina(Interagency Committee P.O. Bag 900-17, Peace River, Alberta, T8S 1T4 Ph: (780) 624-6460 Fax (780) 624-7108 August 14, 2014 C,?PEACE Town of Peace River (‘ iC / r r P 0 Box 6600 L “I 9911-lOOstreet I ‘ iji Peace River, AB. T8S 1S4 Dear Mayor Tom Tarpey & Council, RE: Annual Sister’s in Spirit Walk The Aboriginal Interagency Committee (AIC) is again hosting the Sister’s in Spirit Walk, to be held Oct 4/14 this year at Riverfront Park in Peace River. The organizing committee is requesting the donation of 150 chairs, 1 table, Athabasca Hall in case of rain, road barriers to close roads during walk and staff members to help us safely close and reopen roads quickly in a safe manner. The Sister’s in Spirit Walk brings attention to the issue of missing and murdered Aboriginal women. There is a local connection because a number of victims are from the local First Nation and off reserve Aboriginal communities. It is hoped the Walk will benefit our community by informing the public that the loss of those whose lives ended violently or have gone missing is deeply felt by those left behind. It is hoped that this action will “ensure that the rights and safety of Aboriginal sisters, daughters, mothers and grandmothers are respected and protected” (Native Women’s Association of Canada). Thank-you for considering this request. On behalf of the Aboriginal Inter-agency Committee, we look forward to our continued working together to address the well-being of the Peace country communities. Wendy Peace River Aboriginal Inter-agency Committee Page 96 of 187 ______ Town of Peace River P.O. Box 6600, 9911-100 Street Peace River, AB T8S 1S4 Phone: (780) 624-2574 Fax: (780) 624-4664 Application for Parade & Route or Temporary Road Closure Applicant’s Information (*) Fields that have an asterisk must be provided. Enter dates in “mmm, dd, yyyy” format (i.e. Jan 1, 2009). * Name of Applicant: : * Application Date: * * Mailing Address: / I .) Phone (Daytime): __.4i Phone (Alternative): City: Phone (Cell): Postal Code: Fax: N (. )Lj E-mail Address: ()\ . + Type of parade: J(Ni c c4. . Route of parade: . c \( Number of vehicles/people/animais/other participating Date parade to be held: N 4 * Will barricades be required for parade? 1Yes EIN0 NOTE: Any parade proposing to travel along Highway #744 (Main Street) must have approval in writing from Alberta Transportation and this approval must accompany the application. Return completed application to Peace River Bylaw Enforcement no less than fifteen (15) working days prior to the planned event. w e, p PEACE RIVER I.!6 22 j ApØlicant,Sinature N. APPROVED: REFUSED: Page 97 of 187 ALBERTA NATIVE August 18, 2014 FRIENDSHIP CENTRES ASSOCIATION Town of Peace River 9911 - 100 Street 10336-121 Street P.O. Box 6600 Edmonton, AB T5N1K8 Telephone: (780) 423-3138 Peace River, Alberta T8S 1S4 Fax: (780) 425-6277 anfca.directortelus.net Attention: Honorable Mayor Thomas Tarpey and Council of Peace River Aboriginal Friendship Centre of Calgary Dear Honorable Tarpey and Council Members: Athabasca Native Friendship Centre Society Re: Invitation to the Alberta Native Friendship Centres Association’s 44th Annual Bonnyville Canadian Native Friendship Centre General Meeting: Peace River Canadian Native Friendship Centre This year marks the Alberta Native Friendship Centres Association’s 44th year. We are Cold Lake Native hosting our Annual General Meeting in Peace River on September 11-14, 2014 at the Friendship Centre Sawridge Inn & Conference Centre, Peace River, AB. The Sagitawa Native Friendship 50th Grande Prairie Centre is this year’s host Centre, and they will be celebrating their year. Friendship Centre High Level Native We are pleased to invite you to attend this meeting, as well as the banquet, which will Friendship Centre be hosted the evening of Saturday, September 13th at the Sawridge Inn & Conference High Prairie Native Centre, Peace River, AB (map and directions to follow). Friendship Centre Hinton The Annual General Meeting will commence on Saturday, September 13th, 2014 at 9:00 Friendship Centre a.m. and will conclude on Sunday, September 14, 2014 at 12:00 p.m. Once a detailed Lac La Biche Canadian agenda has been developed, we will forward this information to you. Native Friendship Centre Lloydminster Native If you plan on attending Saturday’s banquet, please submit a brief biography to Sheralle Friendship Centre Graystone at: [email protected] Please R.S.V.P. your attendance to us at your Mannawanis Native earliest Friendship Centre convenience. Napi Friendship Association Thank you for your ongoing support and partnership. We look forward to seeing you at these events. Nistawoyou Association Friendship Centre In friendship, Red Deer Native Friendship Society Rocky Native Friendship Centre Society Sagitawa Friendship Centre Society Nelson Mayer Sik-ooh-kotoki Executive Director Friendship Society Slave Lake Native Friendship Centre Society Page 98 of 187 Page 99 of 187 Anna Aleksov Subject: FW: Upcoming AUMA Meeting From: Jesse ONAISSI [mailto:jesseonaisskrcmn-circ.gc.ca] Sent: August 21, 2014 8:24 AM To: Kelly Bunn Subject: Upcoming AUMA Meeting Hi Kelly, my district officer has asked that I check with the town and inquire if town officials are looking to speak to the CO at the upcoming AUMA meetings. S/Sgt MEYER purchased a house in Saddleback and is his possession date os Sept 30th or earlier. If you can let me know as soon as possible so that I can reply to Chief Supt LUCKI. Thanks Jesse 1 Page 100 of 187 T 0 4DtZ i \ ‘- : : / : A:Lib 2. Transportat ion Delivery Services 3rd Floor, 9621 — 96 Avenue Peace Region Bag 900 Box 29 Peace River AB T8S 1T4 Phone: 780-624 6280 Fax: 780-624 2440 July 31, 2014 Our File: 1515-AUMA Mr. Kelly Bunn Chief Administrative Officer Town of Peace River P.O. Box 6600 Peace River, Alberta T8S 1S4 Mr. Bunn Re: Upcoming AUMA Convention — September 24-26, 2014 I am pleased to advise that staff from Alberta Transportation will be attending the upcoming Alberta Urban Municipalities Association Annual Convention in Edmonton to meet with municipal representatives interested in discussing their transportation and water/wastewater needs. Our municipal meetings will likely take place September 25 during the convention. Staff from the Peace Region will be available to discuss transportation issues and grant assistance programs that may be of interest to you and your Council. Should you wish to arrange a meeting time, please call Bev Cote at (780)624-6400, or email bev.cote(iigov.ab.ca, by September 4 with the list of program/project related issues you wish to discuss. Available time slots will be filled on a first come, first serve basis. Meeting date, time and location will be confirmed with your office once finalized. We look forward to having the opportunity to meet with you. Yours truly, Danny Jung, P. ng. Acting Regional Director !bc cc: His Worship Tom Tarpey, Town of Peace River Page 101 of 187 TOWN OF PEACE RIVER Request for Decision PEACE RIVER To: MAYOR AND COUNCIL DATE: AUGUST 23, 2014 PRESENTER: TANYA BELL PREPARED BY: TANYA BELL, DIRECTOR OF COMMUNITY SERVICES Topic: STARS OF ALBERTA VOLUNTEER AWARDS ATTACHMENTS: LETTER ISSUE The Ministry of Alberta Culture is requesting nominations for the Stars of Alberta Volunteer Awards. BACKGROUND The Ministry of Culture, of the Government of Alberta hosts an annual volunteer award. They are requesting nominations from Communities for this year’s award. There are 3 Categories; youth, adult and senior with two awards presented for each category. The nomination deadline for this award is Monday, September 15th 2014. Town Administration will be promoting this award to the community and encouraging nominations directly to the Ministry through our social media, the Parade of Programs event and a,email to not for profits within our email networks. Should Town Council have suggestions for nominations, it would be useful for Administration to have a limited number of nominees from Council and in addition for Council to be able to provide as much detailed information on the individual as possible, as the timeline is quite tight. RECOMMENDATION Administration recommends that the Town of Peace River Council accept this report for information, along with directing Administration to promote the Stars of Alberta Volunteer Awards to the community. SUBMITTED BY APPROVED //\J DATE SUBMITTED DATE APPROVED 2 297,’ Page 102 of 187 rC ALBERTA CULTURE Office ofthe Minister MLA, Edmonton-Glenora Stars of Alberta Volunteer Awards 2014 - Call for Nominations In every Alberta town and city, we have ordinary people who do extraordinary things that make our communities the kind of vibrant, welcoming places we can all take pride in. These volunteers are your friends and neighbours, the young people and seniors and the moms and the dads who can be counted on to help make that fundraiser a success or serve on that volunteer board. The compassion and concern of volunteers touch the lives of anyone who enjoys a local festival, attends an event at a community centre or who receives a comforting smile at a hospital or a helping hand at a food bank. Volunteers give freely of their talents and time to make a difference. Will you take the time and make a difference by helping us honour outstanding volunteers in your community? The Stars of Alberta Volunteer Awards recognize Albertans whose volunteer efforts have contributed to the well-being of their community and fellow community members. Any Albertan whose volunteer efforts have played a significant role during their lifetime is eligible. Six awards are presented annually; two in each category of youth, adult and senior. The awards will be presented at a special ceremony in Edmonton on International Volunteer Day, December 5. I encourage you to nominate an outstanding volunteer today. For more information, please refer to the enclosed 2014 Stars of Alberta Volunteer Awards nomination form or visit the Community and Voluntary Services page on our website at www.culture.alberta.ca. The deadline for nominations is Monday, September 15. Thank you for your support in recognizing Alberta’s volunteers. Heather Klimchuk Minister Enclosure 402 Legislature Building, 10800 - 97 Avenue, Edmonton, Alberta T5K 2B6 Canada Telephone 780-422-3559 Fax 780-427-7729 Printed on recycledpaper Page 103 of 187 * SNV.LS 10 * N33INfl1OA VIN3W1V Page 104 of 187 * 2014 STARSOFALBERTA II. 4 ivar9sVOLUNTEER The c tars of -‘I6erta 9Jo/unteer c-ji’vars honour extraordinaryAlbertanswhosevolunteerachievementshavecontributedto thewell beingoftheircommunityand fellowcommunitymembers.Sixawards,twoineach categoryofyouth,adultandseniorarepresentedannuallyonoraroundInternational VolunteerDay,December5. AWARDCRITERIA Albertans,whomeetthe followingcriteria,are eligiblefor a StarsofAlbertaVolunteerAward: • Exemplifiesthespiritofcommunityservice; • Demonstratesexemplaryinitiative,leadership,andcreativityinhis/herservice toothers; • Servesasa rolemodelforothersinhis/hercommunity; • Inspiresotherstoengageinvolunteerservice;and • ImprovestheoverallqualityoflifeoffellowAlbertansandthecommunity asa whole. NOMINATIONCHECKLIST Submissionsfor the 2014 Stars of Alberta VolunteerAwards must include the following: E LetterofNominationsubmittedbythenominator; D CompletedNominationFormsignedbythenomineeandthenominator; D CompletedCriticalInformation(detailedresponsestotherequestedpoints onethrougheightina separateattachment);and D Completedlistofreferences. FreedomofInformationand ProtectionofPrivacyAct(FOIP) Thepersonalinformationthatisprovidedinthenominationsubmissionaboutthenominatorandthe nomineeiscollectedundertheauthorityofsection33(c)oftheFreedomofInformationandProtectionof PrivacyActandisprotectedbytheprivacyprovisionsofthatAct.Theinformationwillbeusedforthe purposeofadministeringtheStarsofAlbertaVolunteerAwardsprogramandtoselectandpublicizethe achievementsoftheawardrecipients. Submissions can now be made online. For complete instructions visit: wwwriiItiirpaIherticilvnIiiptrvcprtor/stars DEADLINEFORNOMINATIONS: MONDAY,SEPTEMBER15, 2014 Awardnomineesand their nominatorswillbe notifiedin writingof the selection committee’sdecisioninNovember2014. Page 105 of 187 .4III’IIII. 2014 STARSOFALBERTA 4 VOLUNTEER watds GUIDELINES *TheStarsofAlbertaVolunteerAwardsprogramis runin accordancewiththe following guidelines: 1. Thenomineemustmeettheeligibilitycriteriaoutlinedinthenominationform. 2. Thenomineemustbea residentofAlbertaat thetimeofthe nomination. 3. Theindividualsidentifiedas referencesforthe nomineemustagreeto have theirpersonalinformationincludedinthe nominationform. 4. Nominationsmadebyfamilymemberswillnotbeaccepted. 5. Nominationscannotbesubmittedwithoutpermissionofthe nominee. 6. Ifmorethanonenominationissubmittedforthesamenominee,onlythefirst nominationreceivedwillbeconsidered. 7. Bysigningthe nominationform,eachnominatorandnomineeagreesto: • Abidebytheguidelinesthat governthe StarsofAlbertaVolunteerAwards. • Participateinthe awardsprogramandthe nominationprocess. * 8. Intheeventthe nomineeischosento receivean award,the nomineeagrees 4 to participateinallawards-relatedactivitiesandfunctions,including theawardsceremonyinDecember2014. 9. Thedecisionsoftheselectioncommitteearefinal. 4 10.Nominationsbecomethe propertyofthe GovernmentofAlberta andwillnotbereturned. 11.Nominationsthatare incompleteordo notcomplywiththeseguidelines maybedisqualified.AlbertaCulturewillnotacceptresponsibilityfor incomplete,inaccurate,lostor latenominations. *GuidelinesaresubjecttoamendmentbyAlbertaCulture. Government Page 106 of 187 ** NOMINATIONFORM 2014 CRITICALINFORMATION STARSOFALBERTA Thisinformationshouldbe providedin a separateattachment. *. VOLUNTEER , NOMINEE 1.Describethe nominee’scurrentvolunteeractivities. 2.Describethenominee’slastfiveyearsofvolunteeractivities. * D Mr. D Mrs.D Ms. D Miss 3.Indicatethenominee’scurrentpaidoccupation(ifapplicable). Firstname: Lastname: 4. Indicateanapproximateamountofvolunteerhoursthe nomineehascontributedin the pastyear. * Category: 5.Describehowthenomineeexemplifiesthespiritofcommunityservice. D Youth(upto 24yearsofage) D Adult(ages25-64) D Senior(ages65andover) 6. Describehowthenomineedemonstratesinitiative,leadershipandcreativityin his/hervolunteeractivities. Mailing address and contact information: 7.Describehowthenomineeservesasa modelforothersinhis/hercommunityand/or Street: inspiresothersto engageinvolunteerism. 8. Describehowthenominee’svolunteereffortsimproved/benefitedtheoverallquality City/Town: AB PostalCode: oflifeofhis/herfellowAlbertansandcommunityas a whole. Telephone(day): CellPhone: LISTOFREFERENCES Listthe namesand contactinformationofat leastthreepeoplewhoarefamiliarwith E-mail: the nominee’sachievements. Nominee or Nominee’s ParentlGuardian (for Nominees under 18 years of age) must sign and agree to the following: Name: Ihavereadthecompletenominationsubmissionandcertifythatitaccuratelydescribesmyand/ormy child’svolunteerandcommunitywork.IagreethatitmaybeprovidedbythenominatortoAlberta Organization: Telephone(day): Culture,andthatAlbertaCulturemaycollecttheinformationonthatbasis,sothatI/mychildmaybe consideredfortheStarsofAlbertaVolunteerAwards.IalsoagreethatAlbertaCulturemaycontactthe referenceswhoareidentifiedinthissubmissiontoverifytheinformationprovidedortoseek CellPhone: Email: additionalrelatedinformationfromthem.ShouldI/mychildbeselectedfortheAward,Iconsenttothe useanddisclosureofmyand/ormychild’spersonalinformation(includingphotographs,video,name Name: andquotation)asnecessary,withoutcompensation,forawards-relatedpublicity. Telephone(day): Signature: Date: Organization: NOMINATOR CellPhone: Email: LI Mr. LI Mrs.LI Ms. LI Miss Name: Firstname: Lastname: Organization: Telephone(day): Organization(ifapplicable): CellPhone: Email: Mailing address and contact information: Mailorfaxyourcompletednominationpackageto: Street: Stars of Alberta VolunteerAwards 907 Standard LifeCentre, 10405 Jasper Avenue City/Town: AB PostalCode: Edmonton,AB T5i 4R7 Fax:780-427-4155 Telephone(day): CellPhone: Page 107 of 187 Foradditionalinformationvisitwww.culture.alberta.calvoluntarysector/stars E-mail: OrcontactAlbertaCulture 780-415-8139 (toIl-free by first dialing 310-0000) Signature: Date: * or [email protected] 4h4 TOWN OF PEACE RIVER Request for Decision PEACE RIVER To: MAYOR AND COUNCIL DATE: AUGUST 27, 2014 PRESENTER: KELLY BUNN PREPARED BY: ALLAN SCHRAMM Topic: REQUEST FOR SPONSORSHIP ATTACHMENTS: PEACE RIVER CHAMBER OF COMMERCE OUTREACH EDUCATION COUNCIL 2014 COUNCIL COMMUNITY SUPPORT GRANT REPORT GRANTS, DONATIONS, & FUNDING POLICY ISSUE The policy adopted on Grants to Groups gives the Town the tools to evaluate requests from groups for financial support, recognizing that there is a limited amount of budgeted dollars available in any given year. The primary purpose of the monies provided by Council is to assist groups with needed funding for events and activities that provide a social, economic, or cultural benefit to the Town. BACKGROUND The following group and individual have submitted requests for support which would be funded through the Town’s Grants, Funding and Donations Policy: 1. The Peace River Chamber of Commerce is looking for sponsors and prize donations. Hole sponsorship costs $250.00, and prize donations are around $100.00. No funding has been provided in the past. 2. The Outreach Education Council is requesting the Town to donate a door prize for the conference. No funding has been provided in the past. Option 1 To provide either $250.00 hole sponsorship or a prize worth around $100.00 to support the Chamber’s golf tournament. Advantages: Sponsorship would assist Chamber of Commerce and would provide exposure for the Town and support for an organization of which the Town is a member. Disadvantages: NA Financial Implications: NA Option 2 To provide no funding. Advantages: NA. Disadvantages: May be seen as not supporting a function of local organization of which the Town is a member. Financial Implications: Funds could be used for other requests Council may receive. Page 108 of 187 Page 12 Option 3 To provide a door prize to the Outreach Education Council Conference consisting of items promoting the Town of Peace River. Advantages: It would provide an opportunity to show case the Town to members of the education profession. Disadvantages: NA Financial Implications: NA Option 4 To provide no support to the Outreach Education Council conference. Advantages: NA. Disadvantages: NA. Financial Implications: Funds could be used for other requests Council may receive. Recommendation: Option 1 and 3. This option would provide support to the Chamber of Commerce which the Town is a member. Support for the Outreach Education Council Conference would provide positive exposure to of Town to a group of professionals as a place to visit or as a possible community to consider when looking for a new position. Currently, $30,218.00 has been allocated from the $50,000 amount budgeted in 2014 for Council’s Grants to Groups. SUBMrrTED BY APP Allan Schramm Kelly Bunn Finance Manager CAO DATE SUBMITTED DATE APPROVED 2 7 4?/ c. 2 I Page 109 of 187 2014 Council Community Support Grant Current Request In-Kind Donations Prior Years Group Name Purpose Provided Requested Accounting Submitted 2013 Contribution Peace River Chamber of Commerce Sponsorship of golf tournament N/A $250.00 N/A N/A Outreach Education Council Door prize for conference $100.00 N/A N/A Page 110 of 187 Pending Additional Information In-Kind Donations Prior Years Submitted Group Name Purpose Provided Requested Accounting 20l3Contribution Approved to Date In-Kind Donations Prior Year’s Submitted Group Name Purpose Provided Approved Accounting 201 3Contribution No Limitz Music Sponsorship NA $1500.00 No $1,000.00 Peace Country Regional Science Fair Sponsorship NA $250.00 No $250.00 Aboriginal Interagency Committee Sponsorship NA $3000.00 No $3000.00 Harmon Valley Pro Rodeo Support for annual event NA $1,500.00 Requested $3,000.00 Holy Family Catholic Regional Division No. 37 The Learning Fair annual event N/A $300.00 N/A $0.00 Project PEACE Bring speaker to event N/A $500.00 N/A $0.00 Page 111 of 187 Summary included in Mighty Peace Golf Club Irrigation system upgrade None $5,000.00 documents $10,000.00 Glenmary Nicaragua 2015 Group Arena fees N/A $472.50 N/A $0.00 The Underground Music To assist in a series of Society entertainment and cultural events N/A $2,345.50 N/A N/A The Underground Music Society Signage support N/A $15,350.00 N/A N/A Current Requests $250.00 Summary 2014 Budgeted Amount $50,000.00 Disbursements To Date not including Current requests $30,218.00 Amount remaining to be disbursed $19,782.00 Page 112 of 187 Policy Number: P-12-2010-cJ2 Previously: GGS-12-121.j Subject: Grants, Donations & Funding Policy Town of Peace River Policy Number: - I, Subject: Grants, Donations, & Funding Policy Type: Administrative Department: All Responsibility CAO Authority: Council Resolution #: \ 0 —O -4 Policy Approved: May 10, 2010 Policy Purpose: The purpose of this policy is to establish guidelines and procedures for dealing with requests for support from groups, individuals, organizations, and other community entities. Policy Scope: This policy applies to all town departments, boards and commissions, agencies and other organizations falling within the reporting entity of the town, except for the Community Services Board, which shall continue to provide grants to groups through its own budget line and outside of this policy. Policy Objectives 1. To ensure all requests for support are treated equally and fairly through the implementation of a standardized and transparent application, evaluation, and approval process. 2. To ensure the ratepayers’ investment towards activities and events provides the maximum possible return for the Town of Peace River, whether in terms of social, economic, or cultural benefit. Policy Statement: Council recognizes that the ability to attract and retain quality events and activities for the Town of Peace River is a key mechanism in promoting tourism and economic and community development. These events and activities have a positive impact on the quality of life of the community as a whole. Council wishes to ensure that budgeted funds are allocated to events and activities that will enhance the Town’s reputation not only as a tourist destination, but also as an attractive place to reside and to conduct business. At the same time, Council recognizes its duty and responsibility to the ratepayers of Peace River to ensure its funds are used in the most productive and meaningful manner. Accordingly, Council adopts the following policies: 1. General Policy Guidelines a) The Town of Peace River does not provide support for business events and conferences and any other events and! or activities that are solely commercial in nature. 1 Page 113 of 187 Policy Number: P-12-2010-02 Previously: GGS-12-121.1 Subject: Grants, Donations & Funding Policy b) Council reserves the right to request specific information regarding any group, individual, or organization making application. This information will generally be requested as part of the application process, and may involve a request for information on an entity’s status, organizational structure, officers, constitution, or any other information deemed necessary to evaluate a request for support. c) Requests for support must meet at least one of the following criteria: i. General Exposure and Profile - The event or activity enhances the Town’s profile and I or status, and I or increases overall awareness of the Town of Peace River as a community, particularly when the event or activity will provide media exposure for the Town. ii. Economic Benefit - The event or activity attracts tourists and visitors to the Town thereby providing economic benefit to local business. iii. Promote Civic Pride and Sense of Place — The event or activity will enhance entertainment, recreational, and cultural opportunities for Peace River residents and will help create a more varied, vibrant, and interesting local flavour. d) The Town of Peace River does not sponsor more that 50% of the total cost of any event or activity. e) Any support extended will be considered sponsorship, and as such, the Town of Peace River will receive the recognition and benefit extended to any sponsor. f) Approval of applications is subject to the budgeted funds available in any given year, and therefore the application process is competitive. g) Council recognizes that some events are strongly identified with the Town of Peace River; therefore these events may require on-going funding due to the exposure and tourism opportunities they provide. Council may opt to commit to funding for more than a one- year period, however the annual application process may still be required in addition to any other financial information regarding the event or activity that Council deems necessary in order to determine the extent of its ongoing commitment. On-going support is not guaranteed. h) Council may give consideration to requests for capital project funding. i) This section is not exhaustive, but provides the general rules for funding, and the Town of Peace River and its Council reserves the right to accept or refuse any application for any reason. 2. Application Process a) Requests for support will be approved quarterly, at the end of each quarter. Applications will be made by way of the Request for Support application, attached as Schedule A and forming part of this policy. The CAO may make amendments or changes to the Request for Support application form as deemed necessary. b) Applications must be received at least one month prior to the end of the quarter to be considered for that funding round. The application process will be publicly advertised one month prior to the closing dates for applications. c) Each application will be evaluated by administration, with a report forwarded to Council for its decision as to whether support will be approved or denied. d) If a decision needs to be made outside of the recognized funding rounds, a recommendation for support may be made to Council at that time, subject to available funds. 2 Page 114 of 187 Policy Number: P-12-2010-02 Previously: GGS-12-121.1 Subject: Grants, Donations & Funding Policy e) Applicants may be required to attend a Council meeting to respond to any questions regarding their application. f) In determining the amount of support, Council will consider: i. Fundraising efforts made by the applicant, ii. Total budgeted cost of the event or activity, iii. The applicant’s contribution to the event by way of volunteer activities, in-kind contributions, and financial contributions, iv. The benefit to the community overall, and the significance of the event or activity, and v. The marketing value and opportunity offered the Town in exchange for its support. g) A follow-up report, including an accounting of revenues and expenditures, shall be submitted to the Town within 60 days of the event or activity. Any and all previous policies regarding grants, donations, and funding to groups, individuals, and organizations, and other community entities are hereby rescinded. his Callioux, Mayor /fr’41 Nbrma MacQuarrie, CAO 3 Page 115 of 187 August 20, 2014 Dear Town of Peace River: The Alberta Teachers Association’s Outreach Education Council (OEC) promotes communication among teachers in outreach schools in Alberta and provides an opportunity for teachers to share curriculum information and best practices. The OEC is operated by a team of volunteer teacher members who contribute their time, talents and enthusiasm to plan and implement programs and activities for the council. One of the ways in which it promotes communication is by organizing an annual conference. The next annual Outreach Educators’ Conference (www.outreachcouncil.ca) is going to be held October 3rd and 4th 2014. One of the great bonuses of attending a conference is the wonderful door prizes that are handed out each year. Door prizes provide a unique opportunity to showcase our region. The delegates come from all over Alberta therefore the message that Peace River is an ideal place to visit or to settle in will reach a wide audience. If the Town of Peace River is willing to donate to our conference, please contact me at (780) 624-5534 (w) or (780) 971-2168 (h) or [email protected] . I’d be pleased to answer any inquiries. The Outreach Education Council thanks you for your support. Sincerely, Carol Van Slyke Peace Regional Outreach Principal Page 116 of 187 ______ Allan Schramm From: Anna Aleksov Sent: August 27, 2014 8:39 AM To: Allan Schramm Subject: FW: Annual Golf Tournament Sponsors Hi Allan, Can I have an RFD for this please? Thank you. Anna ANNA ALEKSOYI EXECUTIVE ASSISTANT PEACE RIVER THE TOWN OF PEACE RIVER River, AB T8S 1S4 Box 6600, 9911 - 100 Street, Peace DIRr I P (7’ F (7’ http:!ipeaceriver.ca/ I zette From: Lori Keyte Sent: Friday, August 01, 2014 3:33 PM To: Kelly Bunn; Anna Aleksov Subject: FW: Annual Golf Tournament Sponsors From: Teddi Chabot (Support Assistant) [mailto:assistant©peaceriverchamber.com] Sent: Friday, August 01, 2014 3:07 PM To: managerpeaceriverchamber.com Subject: Annual Golf Tournament Sponsors Good Afternoon Chamber Members, on September 18th, 2014 and we The Peace River Chamber of Commerce is hosting our annual golf tournament sponsor and prize donations around are looking for sponsors and prize donations. Each hole is worth $250.00 to $100.00. you can contact the Chamber at 780- If you’re interested in either or have any questions regarding the tournament, 624-4166. Thank you for your time. 1 Page 117 of 187 Peace River CHAMBERf • • COMMERCE Teddi Chabot / Supportive Assistant assstaitJp?acerkiercb.cc01 Office: 780-624-4166/ Fax: 1 -888-525-4423 Box 6599, 9309 100 St. Peace River, AB, T8S 1S4 http://www.peacevEct)Pnfl)?LQQrn 2 Page 118 of 187 Page 119 of 187 Page 120 of 187 Page 121 of 187 Page 122 of 187 Page 123 of 187 Page 124 of 187 Page 125 of 187 Page 126 of 187 Page 127 of 187 Page 128 of 187 Page 129 of 187 Page 130 of 187 Page 131 of 187 Page 132 of 187 Page 133 of 187 Page 134 of 187 Page 135 of 187 Page 136 of 187 Page 137 of 187 Page 138 of 187 Page 139 of 187 Page 140 of 187 Page 141 of 187 Page 142 of 187 Page 143 of 187 Page 144 of 187 Page 145 of 187 Page 146 of 187 TOGETHERWE WITHOUT - 1FF MAKEADIFFERENCE August 13, 2014 v Mayor Tom Tarpey Box6600 Peace River, AB T8S 1S4 ! 14 Dear Mayor Tarpey, Since 2012 communities across Alberta have come together to recognize World Cerebral Palsy Day. This annual event is designed to raise public awareness about the serious challenges that remain for people affected by cerebral palsy: To help us achieve this goal in communities across Alberta, we would like to request a proclamation of World Cerebral Palsy Day be made in your community to help us raise awareness locally and to mark this important event. World Cerebral Palsy Day is October 1, 2014 and ifpossible, we request the proclamation be made within the first twoweeks of October. Proclamations can be shared through social media and website, through local newspapers or magazines. The Cerebral Palsy Association in Alberta serves over 2800 members across the province, including in Peace River. By proclaiming World CP Day in your community, we can work together to create a brighter, more just and sustainable future for all Albertans; empowering men, women and children with cerebral to love, learn, laugh and live as fullcitizens. Together we make a difference. The Cerebral Palsy Association in Alberta offers innovative opportunities for community inclusion, and takes a proactive stance in building capacity for persons with disabilities. Placing the utmost value on respect and dignity, the CPAA empowers members to live a lifewithout limits. Members have access to informed and compassionate support services, health and wellness activities and community advocacy. Thank you for helping us to create a Life Without Limits, I look forward to hearing from you. Respectfully, Kimberley Matthews Community and Government Relations Coordinator Cerebral Palsy Association in Alberta 403.219.3606 [email protected] CAIGARY OFFICE EDMONTON OFFICE 12001-44 STREETSE, CALGARY,ART2Z 4G9 l7231 -105 AVENUE, [I)MONION, AR TSS 1H2 TEE: 403-543-1161 FAX:403-543-1168 Toi,L FRL[: 1-800-363-2807 Tii: 780-477-8030 FAX:780-471-0855 TOLl FRIL:1-888-477-803()Page 147 of 187 .npnprnnp I n.n-r’A nfl, S WORLD CEREBRAL PALSY DAY 01 .OCT.2014 PROCLAMATION Cerebral palsy is a neuromotor disability that affects approximately 3.3 people in every thousand. Cerebral palsy is a term used to describe a group of conditions affecting body movement and muscle coordination. It is not a disease. InAlberta, it is estimated that over 9,000 individuals are affected by cerebral palsy. There is more than one diagnosis of cerebral palsy for every 500 children born each year in Alberta and the number of new cases per year has increased by 25 percent over the past decade. On a worldwide scale, over 17 million people have cerebral palsy. WHEREAS: Cerebral palsy affects all levels of society and all levels of socioeconomic status; WHEREAS: Cerebral palsy affects an estimated 17 million people worldwide; WHEREAS: The Cerebral Palsy Association in Alberta (CPAA)is a leader in advocating for persons with disabilities and is the primary center for providing programs, services and information on treatments, resources and services relating to cerebral palsy On behalf of CityCouncil and the citizens of Leduc, I hereby proclaim the 1st day of October 2014: “World Cerebral Palsy Day” Mayor Page 148 of 187 Anna Aleksov Subject: FW: Muscular Dystrophy Awarness Month From: Maxine Anderson [mailto: [email protected]] Sent: Wednesday, August 20, 2014 10:22 AM Subject: FW: Muscular Dystrophy Awarness Month August 20, 2014 September is Muscular Dystrophy Awareness Month across Canada. The purpose of Awareness Month is to increase public knowledge of neuromuscular disorders and the impact on families living with these disorders and the communities in which they live, as well as to educate the public about our association and the services we provide. Muscular Dystrophy Canada would like to request your support by the issuance of a proclamation declaring September as Muscular Dystrophy Awareness Month in your community in 2013. If we can assist in the facilitation of your proclamation, please let us know at your earliest convenience. Since 1954, Muscular Dystrophy Canada has been committed to improving the quality of life for Canadians with neuromuscular disorders. Our mission is to enhance the lives of those affected with neuromuscular disorders by continually working to provide ongoing support and resources while relentlessly searching for a cure through well funded research. Thank you for taking the time to consider this request. If you have questions, or would like more information, don’t hesitate to contact me by phone at (780) 489-6322 ext 23 (toll free at 1-800-661-9312), by fax at (780) 486-1948 or by e-mail at maxine.andersonmuscle.ca. I look forward to hearing from you soon. Let’s make muscles move Respecifully, Maxine Anderson Fundraising Assistant Alberta & NWT 1 Page 149 of 187 Page 150 of 187 Page 151 of 187 Page 152 of 187 Page 153 of 187 Page 154 of 187 Page 155 of 187 TOWN OF PEACE RIVER Information EAtE RIVER To: MAYOR AND COUNCIL DATE: AUGUST 20, 2014 PRESENTER: KELLY BUNN PREPARED BY: ALLAN SCHRAMM Topic: JULY 2014 OPERATING AND CAPITAL BUDGET VARIANCE REPORT ATrACHMENTS: OPERATING AND CAPITAL REPORT ISSUE: This report is to provide Council with financial information related to Operating year-to-date revenues and expenditures, and to provide and explanation for any anticipated revenues and shortfalls / surpluses or over/under budget expenditures. Also included is a progress report on the current Capital projects. BACKGROUND This report provides comments related to budget variances as of June, 2014 as per the attached Budget Variance Report. The budgeted revenues and expenditures represent the 2014 budget that was passed in April 2014. Starting in 2014, the annual budget was allocated on a monthly basis to reflect the expected activities of the departments. The Operating Budget Report has been modified to reflect this. OPERATING REVENUES: Overall, revenues appear to be in line and trending similar to 2013. Council and Legislative: Annual cost sharing monies received in August. General Administration: The Town received a WCB rebate that was not expected nor budgeted for. Bylaw Enforcement: Revenue collected to date is represented by Business Licenses that have been billed out and this reflects the majority of the revenue for this cost centre. Roads, Streets, Sidewalks: Budgeted cost recovery revenue for highway snow removal not received. Water: Revenues tracking relatively close to budget. Summer months usually have increased consumption thus revenues should increase. FSCC: Awaiting inter-municipal funds. These should be received in August. Planning: Revenues for building permits to date are lower than budget. Actual permits issued below projections for 2014. Parks & Recreation: Awaiting inter-municipal funds. Culture: Awaiting grant for museum. These grants were received in August. EXPENSES: Overall, expenses are trending similar to 2013. There were no immediate concerns noted by the Directors. They will continue to monitor expenditures. Page 156 of 187 ______ Page 2 Council & Legislative: The transfer of $300,000 to the Joint Capital fund has not been booked. This was completed in August. General Administration: Overall expenses are in line with budget. Fire: Travel is over the monthly cashflow amount due to paying out travel and meals for the training provided at the Alberta Fire Chiefs’ Conference in Grande Prairie. Overall this budget line is under budget for the year. Emergency Preparedness: Cost for the Emergency Plan Update have not been received. Cost for the river watch were lower than budgeted. Bylaw: Vehicle R&M lower than budgeted thus far this year. Common Services: Fuel cost YTD are over budget, by Acting Director indicates that this line item should balance out by the end of the year. Road, Street, Walks: Transfer to reserve booked in August. Water: Insurance expense was allocated monthly while the bill is an annual amount. Utility costs are higher than budgeted due to new water treatment plant and seasonal conditions. Hired equipment also higher due to the number of water breaks. Facility Maintenance will be over budget due to emergency repairs at the old treatment plant to repair gas lines for the heating system. Waste Water: Equipment R&M and Facility Maintenance will be over budget due to emergency repairs to the press and auger equipment FCSS: Expenses are lower due to not having secured a new provider for the Meals on Wheels program. Parks & Recreation: Expense variances due to timing of expenses for the water play park, parks, and dikes and trails. SUBMiHED Y APPROVE DATE SUBMITTED DATE APPROVED o1 Page 157 of 187 TOWN OF PEACE RIVER BUDGET REPORT as of July31, 2014 EXPENDITURES 2014 YTD 2014 YTD of % YTD 2014 Annual % ofAnnual 2014 YTD 2014 YTD % of VTD 2014 Annual % of Annual Revenue Budgeted Budget Budgeted Expenditure Budgeted Budget Budgeted Budget Taxation Revenue Revenue Budget Expenditure Expenditure Municipal Taxes 9,000,463 9,036,212 100% 9,036,212 100% ASFF Education Requisition 2,084,933 2,095,677 99% 2,095,677 99% 1,047,254 1,047,254 100% 2,094,507 50% Separate School Requisition 549,990 552,297 100% 552,297 100% 276,184 276,184 100% 552,297 50% North Peace Foundation 213,714 214,610 100% 214,610 100% 107,126 107,126 100% 214,610 50% $ 11,849,100 $ 11,900,796 0% $ 11,900,796 100%_$ 1,430.564 $ 1,430,564 100% $ 2,861,414 50% Program Other General Government 616,208 627,528 98% 1,041,051 59% - - - - Council& Legislative 66,520 520,000 13% 520,000 13% 286,851 587,810 49% 733,520 39% GeneralAdministration 107,719 91,321 118% 100,456 107% 854,638 951,049 90% 1,577,642 54% Police Protection 424,415 332,553 128% 495,452 86% 484,864 871,032 56% 1,705,886 28% Fire&EMS 383,719 376,851 102% 480,184 80%iff 539,788 615,356 88% 997,335 54% Emergency Preparedness - - 0% 7,000 - 10,420 22,925 45% 24,800 42% Bylaw Enforcement 86,066 52,918 163% 90,360 95% 26,136 56,201 47% 62,726 42% Common Services - - 0% - 0% 405,971 346,250 117% 582,352 70% Road, Streets, Walks 137,138 205,306 67% 253,628 54% 1,667,524 2,730,747 61% 4,072,976 41% Airport 246,803 218,519 113% 412,609 60% 500,086 505,298 99% 856,380 58% WaterSupply 941,224 929,201 101% 1,707,705 767,166 699,410 110% 1,451,851 53% Waste Water 814,971 863,800 94% 1,597,046 51%I1j 410,105 449,438 91% 928,824 44% Waste Management 204,516 232,300 88% 401,800 51% 180,094 186.162 97% 332,314 54% FCSS 126,665 195,687 65% 240,604 195,353 233,255 84% 356,391 55% Daycare - - 0% 18,593 0% - - 0% 18,592 0% Cemetary 2,900 4,462 65% 7,650 38% 665 6,123 11% 10,500 6% Planning, Zoning&Development 38,425 78,452 49% 136,315 28% 181,126 192,351 94% 239,769 76% Community & Economic Dev 9,989 20,379 49% 27,339 37% 189,215 282,948 67% 489,742 39% Parks& Recreation 278,011 643,523 43% 872,902 32% 1,107,221 1,440,942 77% 2,249,678 49% Culture: Libraries, Museums, Halls 55,324 108,077 51% 140,637 39% 497,559 562,882 88% 848,266 59% Contingencies - - 0% - - - 0% 50,000 - Totals 16,389,713 17,401,673 94% 20,452,127 80% 9,735,346 12,170,743 80% 20,450,700 48% Prepared By: A. Schramm 11-Aug-14 Page 158 of 187 Town of Peace River 2014 Capital Project Variance Report 19-A ug-14 Est. Comp Department Project Description Budget YTD Remaing Date Comments from the July 08, 2014 meeting Administration IT Upgrade 6-12-99-00-630-00 IT Improvements 49,133 Evergreening 8,500 14,783 42,850 August Switching over server last week of August Folding Machine 14,035 14,035 — Complete Fire Department Downtown Fire Hall Rehab 375,000 15,443 359.558 August Ready for Tender Aug 29th 6-23-99-06-620-00 Gear Dryer For drying proctective gear 7,500 7,496 4 Complete Regional FireHall New fireha/I on westhill - Phase / 640,000 225 639, 775 TBA 6-23-99-09-620-00 Water Tender Joint ith CNL 350,000 348,000 2,000 Complete Common Services Loader Loader backhoe 105,000 104,323 677 Complete Pub/ic Works Fleet Upgrade Gravel Truck ioo, 000 90,194 9,806 Complete Sidewalk/Curbing Machine Sidewalk/Curbing Machine 100,000 78,163 21,837 August Purchased Bobcat Attachment Sidewalk Replacement Tools 10,000 9,121 879 Complete Waterbreak Tool Wheel Saw & Trench Cleaner 22,000 - 22,000 August Purchased Transportation/Engineering Page 159 of 187 2014 Capital Project Variance Page 1 2010812014 Town of Peace River 2014 Capital Project Variance Report 19-Aug-14 Eat. Comp Department Project Description Budget YTD Remaing Date Comments from the July 08, 2014 meeting Public Works Shop Engineering New Public Works Building Phase 1 350,000 - 350,000 TBA LWP Utility line slide Remediat ion 335,700 313,692 22,008 Complete 6-32-99-82-610-00 2014 Paved Road Rehab 757,800 294,376 463,424 September 80th street, PetroCan, Tim Horton, Cemetary, 104 Street done. 6-32-99-99-610-00 Chalet left Administrative Building Repairs-2012 Administrative Building 210,000 19,835 190,165 August Waiting for second quote 6-12-99-10-630-00 Airport FEC Field Elect. Center Upgrades 350,000 350,000 December 6-33-99-10-610-00 Runway Rehabilitation Runway Rhabililation 11,500,000 1,275 11,498,725 October RFP awarded tp WSP 6-35-99-03-610-00 Building Renos Terminal and Shop 1,600,000 29,269 1,570,731 On Hold Parking lot rehab 1,000,000 29,203 970,797 October Engineering awarded Water,Wastewater/ Storm Sewer UT line crossing (2012) CN Bridge 3,647,138 3,647,138 December Construction Started 6-41-99-45-610-00 Reservoir Feeder Main 475 (2012) 575,000 164,232 410,768 December Almost completed 6-41-99-48-610-00 Shaftesbu,y Water Treatment Plant Upgr. Project in Progress - Remaining Project Costs 2,500,000 1,480,280 1,019,720 December Meeting re: deficiencies 6-41-99-02-620-00 Building Repairs Bridge House Replacement 12,000 3,130 8,870 August 90% completed Lift Station #4 Upgrade (2012) spread over 2 years 800,000 800,000 December Meeting with Focus - Engineering Page 160 of 187 2014, Construction 2015 2014 Capital Project Variance Page 2 20108/2014 Town of Peace River 2014 Capital Project Variance Report 19-A ug-14 Est. Comp Department Project Description Sudget YTD Remaing Date Comments from the July 08, 2014 meeting 2014 Water Distribution System Upgrades 191,500 85,783 105,717 August Installing PRV at Mall. 1 valve replaced. 2 hydrants in Bridgeview 6-41-99-50-610-00 UT line relocation (2012) West Hill Water and Sewer Mains 3,500,000 - 3,500,000 December Engineering start date - September Pat’s Creek (2012) Pat’s Creek Rehabilitation 220,000 173,166 46,834 Complete 6-32-99-01-610-00 Bridgeview Industrial Infrastructure Replacement 145,000 69,648 75,352 September On going Economic / Community Development Community Entrances / Signage Entrance Signs 41,000 - 41,000 August Sign to be installed by the end of August 6-72-99-34-610-00 Wayfinding Signage New Directional Signage to Town facilities/tourism 12,800 - 12,800 September Reviewing with Transportation on placements 2-62-99-04-630-00 2 LED signs/I set of poles for remote location -$80,000 Parks Municipal Park Project 12 Foot Park/Bridge 210,000 4,881 205,119 October Sridge completed. Meeting to develop plan for 2014 6-72-99-36-610-00 Downtown Pocket Parks 25,000 2,412 22,588 August Equipment ordered Arena Arena Rehabitation Baytex Energy - Centre Engineering/Construction 565,000 51,383 513,617 August Prelim design phase 6-72-99-34-620-00 Landscaping and drainage Pool Air handling Unit - replacement Complete replacement of entire air handling system 915,000 - 915,000 September RFP awarded for engineering. Contract being signed Pool upgrades/repairs 50,000 15,255 34,745 October 6-72-99-11-620-00 Page 161 of 187 2014 Capital Project Variance Page 3 20108/2014 Town of Peace River 2014 Capital Project Variance Report 19-Aug-14 Est. Comp Department Project Description Budget YTD Remaing Date Comments from the July 08, 2014 meeting Ski Hill Fixed Grip Quad Chairlift (2012) 157,275 - 157,275 On Going 6-72-99-33-610-00 Items not included in 2014 Capital Budget Lower West Peace Walkway Repair - 5, 176 (5,176) Rec Centre Roof Replacement - 35,544 (35,544) 2012-99th Street Rehabilitation - 1,835 (1,835) 31,451,381 3,462,157 27,989,224 Page 162 of 187 2014 Capital Project Variance Page 4 20/08/2014 ______ PEACE R1VE ALBERTA MUNICIPAL AFFAIRS DELUVL 2014 Office ofthe Minister 1\ JUL30 His Worship Tom Tarpey Mayor, Town of Peace River P0 Box 6600 Peace RiverAB T8S 1S4 Dear Mayor Tarpey Since it came into force 20 years ago, the Safety Codes Act (SCA) has served Alberta effectively. It is one of the strongest safety codes systems in the country, in part because we are constantly looking at ways to improve it. Our collective experience with the SCA has identified some new areas for improvement and a need to ensure that the SCA is able to meet Alberta’s needs well into the future. Together with the Safety Codes Council, Municipal Affairs has undertaken a review of the SCA to consider a variety of possible updates and changes, including options for enhancing safety codes service delivery, enforcement mechanisms and assisting municipalities with their safety codes system administration responsibilities. The next step in our review is to engage municipalities and other key stakeholders in a broad consultation to garner input from those who have been most directly involved in and responsible for the effectiveness of our safety codes system. In the coming days, Alex Morrison, Acting Assistant Deputy Minister of the Public Safety Division, and Brian Alford, President and CEO of the Safety Codes Council, who will be leading the consultation, will provide your administration with details on the information sessions and the web-based, core consultation process. Municipal involvement in the safety codes system is vital to managing community risks, and I look forward to hearing from your municipality through this consultation. Sincerely, Greg Weadick Minister of Municipal Affairs 404 Legislature Building 10800 - 97 Avenue, Edmonton, Alberta T5K 2B6 Canada Telephone 780-427-3744 Fax 780-422-9550 P,intd ,, r’ddpaper Page 163 of 187 Anna Aleksov Subject: FW: MGAReview: What we heard and what’s next From: Alberta MunicipalAffairs - MGAReview [mailto:mga.review=ç[email protected]] On Behalf Of Alberta MunicipalAffairs - MGAReview Sent: Friday, August 15, 2014 4:38 PM To: AnnaAleksov Subject: MGAReview: What we heard and what’s next A message fromHon.Greg Weadick,Ministerof MunicipalAffairs,to thankyou Emailnotdisplayingcorrectly? fortakingthe timeto participateInthe MunicipalGovernmentAct (MGA) Viewitinyourbrowser. Review. Atb&r&s Thank you for your input on the Municipal Government Act - I i [1h1hi ii BUILDINGBETTER COMMUNITIES MGAReview What we Consultations heard Thank you for taking the time to participate in the Municipal Government Act(MGA)Review. As this legislation affects the dailylives of all Albertans, it is importantthat you are involvedin this process. This is our 1 Page 164 of 187 opportunity to modernize the MGAso it can continue to help build strong, prosperous and sustainable communities throughout Alberta. We looked to you for direction. We asked all Albertans for input on how the MGAcan be revised to meet the changing needs of our communities, both now and for future generations. From February to Aprilof this year, we held nearly 80 face-to-face consultations across the province on topics related to the MGA,and gained valuable insight into what Albertans want to see in future iterations of the Act. These consultations reached out to specific stakeholders: the public, business and industry, municipal administrators and elected officials. Each consultation session was designed to be stakeholder-driven, so you had the chance to choose which issues and ideas you wanted to discuss. Here is a summary report on the feedback we received and the issues that were brought forward by Albertans. What we heard. Today, I’mhappy to share with you the What We Heard documents from our consultations in Brooks, Calgary, Edmonton, Edson, Fort McMurray, Grande Prairie, Lethbridge, Medicine Hat, Peace River, Red Deer, and Vermilion. These summaries are broken down by both location and session type, so you can examine the consultations from a regional perspective or by a given area of interest, such as taxation and assessment. Please check back later this fall as we willbe adding What We Heard documents to our website for the workbook and written submissions. The next steps. The consultation stage of the MGAReview has concluded, and we willnow take the time to carefully consider the suggestions and solutions you gave us. Over the next few months, I am looking forward to meeting with focus groups of municipal and industry stakeholders to discuss key principles and several complex policy issues related to the MGAReview. Our goal is to introduce the revised MGAto the Legislature as early as 2015, and we willthen welcome feedback on the proposed new legislation. There is still a lot of work to be done before a modernized MGAwill become law. The MGAis one of Alberta’s largest pieces of legislation 2 Page 165 of 187 and provides the framework for municipal governance and operations in all of our communities. There are more than 100 regulations that accompany the Act, and all willneed to be reviewed so they are consistent with the new legislation. This process willtake approximately twoyears to complete before the new legislation and regulations are proclaimed together. Our government is committed to supporting strong municipalities. Our goal is an MGAthat empowers municipalities that are accountable to their communities. With your input, we can build a better Alberta through a strong, modern Municipal Government Act. Thank you again for participating in these important consultations. Hon. Greg Weadick Minister of Municipal Affairs Followon Twitter IForward to Friend Copyright © 2014 Government of Alberta MunicipalAffairs,Allrights reserved. You are receiving this email because we wish to consult with you on the MunicipalGovernment Act. There are several ways that you could have been added to this list, includingattending a consultation, being involvedwitha municipalityor stakeholder organization, sending input submissions, subscribing for updates, or contacting us about the MGAReview. Our mailing address is: Government of Alberta MunicipalAffairs 10155 102 St NW Edmonton, ABT5J 0A5 Canada Add us to your address book 3 Page 166 of 187 Page 167 of 187 OF E /\ P 1 \/ t. R Fifth Avenue Place, Fourth Floor, 425 First Street SW. _1tjJ Calgary, Alberta, Canada T2P3L8 h. / Phone 403-592-8845 Fax 403-592-4406 Alberta Utilities Commission ‘V L www.auc.ab.ca I rr. ia; i1—W \ i;U13 1 8 1II Notice Hearing for development,.of power plant in the Peace River árëa Application No. 1610321 Proceeding No. 3080 The Alberta Utilities Commission, the independent utilities regulator, will be holding a hearing to review the application and submissions received to consider the power plant development application in Proceeding No. 3080. Written evidence is due September 29, 2014. Enbridge Inc., under the Hydro and Electric Energy Act, filed an application with the AUC on February 18, 2014, requesting approval to construct and operate a 186-megawatt natural gas-fired power generation facility to be called the Whitetail Peaking Station. The power plant would be comprised of four gas turbine generator sets with a nominal rating of 46.5-megawatts each. Enbridge also requested approval to construct and operate Whitetail 976S substation to be located within the power plant boundary. The power plant is proposed to be located in SE-29-85-19-W5M. A map of the proposed location is included with this notice. Hearing Riverfront Room, Belle Petroleum Conference and Business Centre 9403 — 94 Street Peace River, Alberta Tuesday, October 28, 2014 at 9 a.m. If you intend to present written evidence at the hearing, you must be present at the commencement of the hearing and submit written evidence by September 29, 2014. For more information about participating in this proceeding contact: Trevor Wilde at 403-592-4488 or email your questions to [email protected]. Information session The Commission is offering to hold an information session to discuss the hearing process via teleconference. The merits of the application will not be discussed during the information session. The session will take place at a convenient time for interveners between Monday, August 18, 2014, and Friday, August 22, 2014, or on Monday, August 25, 2014. To request to participate in the information session please contact Trevor Wilde at 403-592-4488 or email your questions to trevor.wildeauc.ab.ca. Page 168 of 187 -2- The application, and any associated documents being reviewed, are publicly available on our website. Alternatively, you may contact Enbridge’s representative, Rashi Khullar Manku, at 780-420-5327 for further details about what is being applied for, or for a copy of the application. To register your concerns, or your support for the proposed project, please visit the AUC website and log in to the electronic filing system to file your submission for Proceeding No. 3080. If you do not have access to the Internet, please contact us at 780-427-4903 to find out about other options for submitting your concerns and participating in this proceeding. If no written submissions are received, the Commission may make its decision without further notice or process. To support an open and transparent process, information you send to the AUC will be publicly available to anyone registered in this proceeding. If there is confidential information you would like to file, a request must be made in advance of filing your submission. Additional information about the application For full application details visit the AUC website, go to the B-Filing section, select Proceeding Search and enter Proceeding No. 3080. Enbridge Inc., under the Hydro and Electric Energy Act, filed an application with the AUC on February 18, 2014, requesting approval to construct and operate a 186-megawatt natural gas-fired power generation facility to be called the Whitetail Peaking Station. The power plant would be comprised of four gas turbine generator sets with a nominal rating of 46.5-megawatts each. Enbridge also requested approval to construct and operate Whitetail 976S substation to be located within the power plant boundary. The substation would be comprised of four 13.8/144-kilovolt step-up transformers and five 144-kilovolt circuit breakers. On June 13, 2014, Enbridge filed an amendment to the application. The amendment proposed to change the location of stormwater pond within the site and the nature of the proposed pond was changed from evaporative to test and release. The changes to the storm pond would result in a relocation of the main power plant facilities approximately 75 metres to the east. The power plant is proposed to be located in SE-29-85-19-W5M. A map of the proposed location is included with this notice. For further details about the application, please contact the applicant: Enbridge Inc. Rashi Khullar Manku Phone: 780-420-5327 Email: rashi.khullannanku(d,enbridge.com. Submissions If you intend to present written evidence at the hearing, you must be present at the commencement of the hearing and submit written evidence by September 29, 2014. Your written evidence should include your statement about your intended level of participation. Please include whether you or your representative will: > File supporting evidence. > Attend the hearing. Page 169 of 187 > Cross-examine any of the applicant’s witness panels. The electronic filing system tool found on our website manages applications and submissions through a proceeding-based review. This system gives you real-time access to the documents associated with the proceeding. Those who do not have access to the Internet can send a submission by mail or fax, and the AUC will upload the submission on your behalf. Please send your name, address, phone number, legal land location, description of your land in relation to the proposed development and describe your interest in the land, your business, or your activities which may be affected. Please briefly describe the issues you would like the AUC to consider when making its decision. This information can be sent by letter or by using our statement of intent to participate form. Participant information If you cannot attend the information session, please review the information session section on our website found under Involving Albertans. You may also contact our Consumer Relations group at 780-427-4903 or by email at [email protected] for more information about your opportunities for involvement, assistance with your submission, and the funding options which may be available to you under AUC Rule 009: Rules on Local Intervener Funding. Participating in the hearing If you intend to present written evidence at the hearing, you must submit that written evidence by September 29, 2014. Written evidence can be reports prepared by experts or written information (including maps, charts, photographs and narrative statements) prepared by an intervener personally, and clearly identified as such. Any report that was prepared by an expert, and which is being filed in support of an intervener’s position, must clearly state the qualifications of the expert and the name of the intervener who directed that the report was to be prepared. Please be aware that the author of any report or other written evidence than an intervener expects the Commission to rely upon must be available to be cross-examined at the hearing. Summarized process schedule: The Commission has established the following process to consider the application: Process step Date Information session (by request) Offered between August 18 and August 22, 2014, or on Monday August 25, 2014 Interveners’ information requests (questions) to applicant September 8, 2014 deadline Applicant’s deadline respond to information requests September 15, 2014 Interveners’ written evidence deadline September 29, 2014 Applicant’s information requests to interveners deadline October 6, 2014 Interveners’ deadline respond to information requests October 20, 2014 Applicant’s reply evidence deadline October 24, 2014 Commencement of hearing October 28, 2014, 9 a.m. Privacy Any information and materials you provide as part of an AUC proceeding, except information granted confidentiality in advance, will become part of the public record and will be available Page 170 of 187 -4- through the AUC’s electronic filing system. This includes personal information such as your name, address and any other personal information you provide. Issued on August 8, 2014. Alberta Utilities Commission Douglas A. Larder, QC, General Counsel Page 171 of 187 __LI__LI______wI______ AUC Date Alberta Utilities Commission Proceeding number(s) 3080 Proceeding description Statement of intent to participate Participant Lawyer or representative Name Name Email Address Phone number Email r ——__ Submission (please attach an additional page if more space is required) Please describe your interest in this proceeding. Tell us how our decision on the application(s) may affect you, your land, your business or your activities. riefly describe the issue(s) you would like the Commission to consider when making its decision and in your opinion, whether further process is required. For proposed utility development projects I own or occupy land that is within metres of the proposed project. Legal land description LSD - Section - Township - Range - Meridian Do you want to personally participate ifa hearing is held on this matter? C Yes C No Registration Do you agree to the AUC privacy policy? C Yes C No To support an open and transparent process, information you send to the AUC will be publicly available. If there is confidential information you would like to file, a request must be made in advance of filing your submission. Please mail, fax or email the completed form to: Fifth Avenue Place, Fourth Floor, 425 First Street S.W., Calgary, Alberta T2P 3L8 Submit Fax: 403-592-4406 Email: infoauc.ab.ca Page 172 of 187 A Environment and Sustainable Resilience and Mitigation Branch Resource Development Room 205, J. G. 0’ Donoghue Building 7000-113 Street Edmonton, Alberta, T6H 5T6 T a w r! . 0 F Canada www esrd alberta ca 7 August5 2014 ‘S His Worship Tom Tarpey Town of Peace River 9911- 100 Street P.O. Box 6600 Peace River, AB T8S 1 S4 tarpeypeaceriver. net Dear Mayor Tarpey, Thank you for hosting the meeting on July 2jst The Government of Alberta recognizes that there is a requirement for repairs to Pat’s Creek culvert, and the best way to move this project forward is for the Town of Peace River to apply for funding through the Alberta Community Resilience Program. This allows the town to proceed with detailed engineering so that work can start later in 2014 in preparation for the 2015 spring runoff. Under the Alberta Communities Resilience Program, detailed engineering can be included in the total project costs if the project is approved for funding. The town is encouraged to include these costs in their funding request. For approved projects, Environment and Sustainable Resource Development will provide 90 percent of the engineering and construction costs up to $3 million and 70 percent for costs in excess of $3 million. ESRD will continue to work closely with the town through the Alberta Community Resiliency Program application process, and will continue to work with Alberta Transportation in regards to a longer term solution for a possible re-alignment of the Pat’s Creek culvert. Alberta Transportation is carrying out detailed design for a new bridge and has included a look at re alignment solutions for Pat’s Creek in the scope of work. Your dedication is appreciated as we work together and move forward with projects that improve community resilience and reduce the impacts of future events. If you have any questions, please contact Mark Comerford at 780-668-6426, or by email at mark.comerfordov.ab.ca. Sincerely, Cathy Maniego Executive Director Resilience and Mitigation Branch Page 173 of 187 ______08/26/14 10:41 Pg 1 of 1 FROM: 780 998 1201 TO: 17806244664 Town of Pence River VENT EDMONTON Lunch with Minister of State Michelle Rempel Thursday, September 11, 2014 Sutton Place Hotel 10235—101 Sfree 11:30a.m. - 1:30p.m. Mmbre — + ST Non-Msmbars — 9.9E + GST Michofle Ftompot Tb1 ofilab!s MInI,ipn1 fi,th Wc;cm EonQnhI DcIan Jo Minisler ofStale Michofle Rompel and barn about Western Economb EI8ica1ion rda1s 8tralogic ftJencb, whbli w cbvoloped after broad-based erormnt acoss Western Cinac Rooont WD initiIivas ha boon tbsned to cIale jobs id soononia growth, join us to undor8tIid how this wiD impect your westofli Canadian business. at lb regi2ter. complete this form, fax to (780)424-7946 email eventedmontonchn bercom order online edmontonchember.com NAME(S) CO1F?ANY: ADDRESS; POSTAL CODE; FAX; EMAIL; TWITTER: FACER 00 K: Et ninrtheioi*,’ METHOD OF IYMENT: D CHEQUE 0 MASTERCARD DV1SA IJAMEX 0 DINERS/ENROUTE C INVOICE (eubctLnppruuel CREDIT CAFID #; EXPIRYDATE:______No. OFADFISSIONTICKETS: TOTAL $: Please maice chscjuee p’abIe to theEmonton 0laero10ommeroe: SIGNATURE:______7O,5,gO JperAvnnu VbrkiTtodn Centre &Jmanton will be he at the or lfyoir hevenol received Edmonto AIbIrtaT5J 1PT Tt (7O 42846 U. GOTS; R1U72821U Tiokfsordered heathen onewlik prior to the event BIIr tinet3ay heJbra th a’dnrd, pIen nail (a1a DrirAinne at 7nO) 4ftll4 1110 7 clay cancellation policy Bin etrect; pleaserax canceliations to 17Ut)) 424-74 rrenmbce, IN. may hbct your irifcrm.tiorifrcrn otber p.cn with your enri.nt or 1vV IIvnty Iti; pan;l iriiormntion thet w n;ed forth; puro of proaidiri wvinas to our orthe We maice every reanabie ettort to prevent arty IoB rnune dleceure auiirtzeci by law. We protect pernai InTbrmatOn Ins manner appropriatefor the aererliMly Ritbmratbn. or modlfloation of p.1101111 lnormallon, as weil as any un luthorlced access to pemonel Information. MowcHAEoM/kErrs A / \ / / Trie almonton Chamber at Commen,.e tea Not tar profit oiganlcetlonar.1 he tuneea In targe part by he membere. Page 174 of 187 Anna Aleksov Subject: FW: 12 Foot Davis Events Park Project- Capital Cost Sharing Agreement Hi Kelly, Please see the motion below passed at the July 15, 2014 Northern Sunrise County Council meeting. Please make arrangements for the cheque to be prepared and advise us of when it is ready so the Reeve can sign it and have a photograph taken. 676/07/15/14 MOVED by Councillor Dallyn that approve the expenditure of $175,000 from the Intermunicipal Cooperative Initiative- Capital Cost Sharing account for Phase 1 of the 12 Foot Davis Events Park project. CARRIED Thanks, Jesse Sopko Director of Legislative Services/ACAO Northern Sunrise County Direct Line: 78O-625329O Cell: 780-625-6154 Office: 780-624-0013 Fax: 780-624-0023 NORTHERN SUNRISE COUNTY 1 Page 175 of 187 OFFiCE OF THE MAYOR TOWN OF PEACE RIVER July 3, 2014 Reeve Carolyn Kolebaba Northern Sunrise County P0 Bag 1300 Peace RiverAB T85 1Y9 Re: 12 Foot Davis Events Park Dear Reeve, I am pleased to forward this request in regards to the development at the 12 Foot Davis Events Park. In follow up to Administration’s presentation of the 12 Foot Davis Events Park — Design Concept to your Council, the Town of Peace River would like to request the use and approval to access $175,000.00 from the Joint Capital fund; which would be $87,500.00 from each municipality. This funding would be used for Phase 1 of the project, which will include the major changes to the physical structure of the park. These elements will involve planters, the addition of tree beds and shrubs, and a perimeter road way for stage and pavilion access, along with pedestrian pathways. The Town of Peace River endeavors to begin this project following the major event of the year at this location, being Peace Fest. Thank you for participation to this splendid community resource for the benefit of the region. Sincerely, 1 Mayor Thomas Tarpey /tb Thomas Tarpey Town Administration Office Mayor, Town of Peace River P.O. Box 6600, 9911-100 Street Phone: (780) 624-8522 Peace River, AB T8S 154 Email: [email protected] Phone: (780) 624-2574 Fax: (780) 624-4664 Website: www.peaceriver.net General Email: [email protected] Page 176 of 187 t MACKENZIE MUNICIPAL SERVICES AGENCY To: Board Members Date: August 22, 2014 Re: Ecosystems Services Session Introduction The Agency Planning Staff attended an Ecosystems Services Session in Grande Prairie on June 19, 2014, hosted by the Town of Grande Prairie. The session discussed the benefits people get from ecosystems (nature). The framew’?r the session began with a discussion around ecosystem benefits including Provisioning, Cultural and Supporting. Provisioning: Agricultural crops, forestry timber. Regulations are in place to manage and mitigate these industries including erosion and sediment control. Cultural: Traditional uses by First Nations people, recreation, economic (i.e. canoeing, backpacking, fishing, hunting outfitters) Supporting: Photosynthesis (life benefits) We then had a more in-depth discussion about developing sustainably using the triple bottom line Social Environmental and Economic pillars; in other words the 3P’s — People, Planet and Profit. Municipalities need to understand human effects of utilizing ecosystems and the need to mitigate these effects, understanding cumulative effects and the benefits of restoration and/or avoidance of disturbing ecosystems. Wetlands and Development Municipalities need to consider the cumulative effects and the economic and non-economic benefits of development adjacent to and within wetlands and riparian areas. Preserving existing wetlands saves money that would be spent creating a wetland/stormwater management pond in another location. Although the filling in of small wetlands does not seem very significant, the cumulative effects of permitting hundreds or thousands of small wetlands have a significant effect on the ecosystem of an area locally, regionally and provincially. The ecosystem benefit of one small wetland is significant in carbon storage and flood protection compared to created wetlands. Smaller wetland areas have a greater capacity to hold water compared to larger areas. It is important for decision makers to understand the trade-offs between filling in a wetland and creating wetland(s) or stormwater management ponds. Created wetlands do not fulfill the same functions as natural wetlands as their main function is the retention of water. Although created wetlands and stormwater management ponds are not as beneficial as natural wetlands, they are more beneficial than the development of underground stormwater management systems. ITEM C-2 Page 1 Page 177 of 187 It is recommended municipalities require an environmental assessment where proposed development is located on or adjacent to wetlands and riparian areas. This would assist municipalities in making decisions regarding the impacts on these features. Wetland Protocols and Tools for Municipalities The Alberta government is in the process of bringing different ministries together to review and make decisions around wetlands. The government has developed a protocol and tool that can be used for both White and Green areas of the province. The protocol is named WES PAB (Wetland Ecosystem Services Protocol for the tool is named AWRET (Alberta Wetland Relative Evaluation Tool). The purpose of developing the protocol and tool is to develop a standardized method of reviewing impacts of development on wetlands. This tool will help to assess a site in less than two hours. Additional tools will be developed for different natural ecosystems within Alberta for the Grasslands, Foothills, Boreal (our area) and Parkiand (our area) areas. ThAlbrtGt has developedarian Setback Manual titled “Stepping Back from he Water’. This document is listed in the references as ‘e çtion-guideIines.’ It is understood that devpr are likely to resist “giving up” riparian areas. The transfer of used to compensate developers as an incentive to protect riparian areas. The City of Grande Prairie is adding riparian areas within their community that have “human value” over and above the minimum protected areas required. This is a good example of what can be done to protect and enhance riparian areas. References Wetlands http://catalog.ipbes.net/assessments/29 http://environment.gov.ab.ca/info/Iibrarv/8493.pdf http ://environment.gov.ab.ca/info/Iibrary/8688.pdf http://esrd.alberta.ca/water/education-guidelines/documents/8554.pdf http://www.wetlandpolicy.ca/wetland-course.htm I http://people.oregonstate.edu/”adamusp/Alberta PrairieWetlands Assessment Method/WESPAB Manual 31 July2Ol3.pdf http://www.peatnet.siu.edu/Assets/presentations/Weber.pdf http://www.aumaca/live/digitalAssets/75/75201 Alberta Wetland Policy.pdf http://www.esaa-events.com/proceedings/watertech/2012/pdf/P6.pdf Wetland Policy — College of Alberta Professional Foresters (PowerPoint Presentation titled: Alberta Wetland Policy, A Shift in Values — ESRD) Another recommended source of information: World Resources Institute http://www.wri.org] GIS Tools There are number of GIS resources available to model landscapes over time. Resources include Netlogo (open source data) https:J/ccl.northwestern.edu/netlogo/ R http://www.r-proiect.org/ Mathematica http://www.wolfram.com/mathematical There is a provincial GIS data available through Geo Discover Alberta that MMSA utilizes https://geodiscover.alberta.ca/geoportal/catalog/main/home.page RESPECTFULLY SUBMITTED FOR INFORMATION ITEM C-2 Page 2 Page 178 of 187 JeWails,DennisYu,KtysüanHa, IssaSc v KateMatthews,ShtiySd VemIidr, DuaneStJosh GwiUiam TiavisOki,MithelieGimi,ChameTomke,CamCorcotan,AlexHougMidanl.Cwsidy,AklanRested,LukeLuunsbuLy,BrendanDickso; SaiahPchards,RichatrlWoodman,Dave _— QidsWyntets,DcLubeclc,DaylcoCsilison myMctralfc,VaiMetalfe,ManonPadsmu * ® u—- aWaKcscr,DcnkeCauchon,BailRthinaco SbaeLong,DenseGanlinechanlDuve; ,. EarlPBnyPthh,KarenSmmn- DanaBlayone ° SheyCmwibrd 41 Page 179 of 187 / S Page 180 of 187 0 ______ 357 ElectE’onics 300 Paint 341 Tire Collection Sites Collection Sites P Collection Sil 2014 Collection Site Awards of Excellence . Alberta Recyclingis pleased to invite you and your colleagues to be our guests at the 2014 collects Site Awards of Excellenceand BBQon October 1, 2014 at the beautiful Fairmont Chateau Lake Louise. This event is held during the annual RecyclingCouncilof Alberta Conference. Join us as we say thank you to all our registered municipal collection sites, and present awards to three exemplary sites that display excellence in operating their electronics, paint, &tire collection sites ANDenjoy a delicious BBQ. The cash bar willopen at 5:30 pm. with the BB and awards presentation set to begin at 6:00 pn Please RSVPto info@albertarecvclingca by September th12 See you in the mountains! wwwalbertarecycling. .‘ -, ‘ Proudly presenting past winners 86 Million Tires 2008 w 2010 2012 West Dried Meat Lake Debolt Tnrnsfer Station Biumenort W Regional Landfill Transfer Station VermitlionRiverRegional Red Deer Transfer Station Leduc& District Reg Waste Management Facility 2009 / 2011 Waste Management firricona Transfer Station Prentiss Landfill and Whitecowt Transfer Station , EtkPointTransferstation Town of Stratum RecycleFaclihty TransjferStation Foothills Regional Drumheller Regional Landfill Waste Management Facility Edmonton’s Ambleside As en Waste 2 Page 181 of 187 I)LLLTV AU62 5 2016 Wood Buffalo Primary Care Network launches a — Confidential Clinià for Teens Submitted by Jordan Hiltunen, Wood BuffaloPrimary Care Network Lampshade. Coffeebean... Backpack... “Everyaspect of the program is carefully tailored to fitthe needs of the population,” stresses LoriApostal, WBPCN Executive Not just a list of random inanimate objects: at the Wood Buffalo Director. “The clinic operates out of two different locations in town Primary Care Network’s (NBPCN) Teen Sexual Health Clinic, to provide ready access for youth who may not have access words like these are patient identifiers. to transportation. This program has truly been a community “The Teen Clinic is a completely anonymous service,” RN Sarah endeavour, molded into its current form by our member Here explains, “we don’t collect names or personal health physicians, our supporters in the schools, and of course, local numbers; we only ask that patients provide us with a nickname parents and teens.” which we can attach to their records.” The unorthodox policy is working: in the past few months, clinic receptionists have (continued on back) been bombarded with a steady influxof creative pseudonyms, suggesting that the WBPCN’s dedication to patient privacy has been well received by the youth of Fort McMurray. “Sexual health can be a very sensitive subject; the thought of accessing these types of resources can be very intimidating to teens. We go to great lengths to promote the clinic as a safe space that willprovide nonjudgmental care and support.” The Teen Sexual Health Clinic — made possible by the Local 488 United Association of Plumbers and Pipefitters through their support of the Northern Lights Health Foundation — was launched in January of 2014 and operates in accordance with the harm reduction model of public health: the program is neither pro- abstinence nor pro-sex, but rather pro-health. Every Monday and Wednesday, teens can drop in after school for sexual health counseling, free prophylactics, birth control prescriptions, and STI and pregnancy testing. A registered nurse and a pharmacist provide patient care under the guidance of the program’s physician lead, Dr.Chaudry. Wood Buffalo PCN Teen Sexual Health clinic nurses; RNs Sarah Hore (I)and Lucie Lapierre (r). Page 182 of 187 Making the connections on mental health Patient finds support and resources Submitted by Carly Strong, Edmonton North Primary Care Network The mental well-beingof patients is a Ihad fallenasleep in a chair, and he took myself. Iam intouch with, and get visits high priorityfor physicians and staff at the a picture of me and showed his girlfriend. from, my children and from my sister.” Edmonton North PrimaryCare Network He put me up against a walland screamed When asked about what advice Judy (PCN).“Wereallytryto focus on getting in my face, tellingme Iwas a slob.” That would giveto those who are thinking the patient the appropriate care at the right was the finalstraw for Judy and she knew about asking for help she said, “Go for time,’ says RoslynO’Neill,Patient Care something had to change. it.There is nothing the PCN won’t do for Manager. Aftera few one-on-one appointments you. Youwillnever regret going. Just go The PCN has implemented a Mental with David,she learned she had options for it. Health Triageprocess that has all patients in how to deal with the abuse she was Ifyou would likemore information with one of complete a phone assessment experiencing, even though itwasn’t until about the programs and services of the the PCN’s Mental Health Practitioners, who she talked about her situation out loud that Edmonton North PrimaryCare Network place then directs them to the appropriate she realizedwhat she was enduring was please visitwww.enpcn.com. for services, whether that is the PCN or abuse. Meetingwith Davidallowed her to other community services. work though her options and decided she When Judy talked to her familydoctor, needed to leave the marriage. Dr.Boris Boyko, about getting some help Her lifehas changed since meeting with with the years of emotional, mental and David.“Ifiledfor divorce, lefthome and experiencing, financialabuse she was went to stay at Sage (a women’s shelter he referred her to the Mental Health in Edmonton). Iwas at the shelter for two Program. She met with DavidCampkin, months, and now have an apartment of a Mental Health Practitioner,and after a my own. Ihave such respect and gratitude few found the spirit and sessions Judy for David,my Mental Health Practitioner. power within herself to part ways with her Without him, Iwould not be where Iam husband and start rebuildingher life. today, in a secure and peaceful place. I When Judy firstmet David,she shared her have less anxiety.Idon’t fear every move I experiences that brought her to the point make. Idon’t fear what Ido, what Ichoose of asking for help. “Myex-husband likedto to eat, when Iget up, when Igo to bed; I humiliateme. He thought he was teaching am no longer terrifiedof my ex-husband’s me a lesson. Inone of the last incidents, anger and judgments. Iam at peace with DavidCampkin,MentalHealthPractitioner —______ Confidential Clinic for Teens (continued) The clinic’spatient-centered approach even extends to the When asked about the strangest nickname a patient has WBPCN’scommunication strategies. Teens are welcome to contact selected, Hore laughs, but politelydismisses the question as the clinicover email,on Facebook, or even over the phone. “Icarry inconsequential. “Theymight arriveas Megatron, Hermione, or a cliniccell,”enthuses Hore, “patients are free to text their questions Taco... but they leave informed, safe, and healthy.” or concerns before they visit.Communicating withthem on their To learn more about the WBPCNTeen Sexual Health Clinic,visit terms does a lotto bringthem through our doors.” www.wbpcn.ca/services/teensexualhealth Page 183 of 187 www.aJ.bertapcj ca Anna Aleksov Subject: FW: Please Table This Letter At Your Next Council Meeting Attachments: Municipal tobacco-smoking restrictions chart July 2014.pdf; ATT00001 ..htm; ATT00002..htm; ATT00003. . htm From: Vikki Pym Sent: Tuesday, August 05, 2014 10:28 AM Subject: Please Table This Letter At Your Next Council Meeting August 5, 2014 Mayor Tom Tarpey Town of Peace River PC Box 6600 Peace River, AB, T8S 1S4 Dear Mayor Tarpey: Re: New measures to reduce and prevent tobacco use in your community Tobacco remains the leading avoidable cause of disease and premature death in Canada and it has a profound impact on your community and your local economy. About 3,000 Albertans die prematurely from tobacco use each year. Alberta municipalities have a significant role to play in reducing tobacco use as part of their mandate to protect and enhance the quality of life of their residents. Over the years, many Alberta municipalities have passed bylaws to help reduce tobacco use and to eliminate exposure to secondhand smoke. This municipal leadership has contributed to significant reductions in tobacco use. Although the federal and provincial governments have mandates to reduce tobacco use, municipalities can also take evidence-based actions to address this serious public health problem. These actions include: 1. Reducing youth access to tobacco through tobacco sales licensing and enforcement. 2. Reducing youth exposure to smoking outdoors with bylaws to create smoke-free parks and playgrounds. 3. Prohibiting the use of any smoking materials where cigarette smoking is banned such as hookahs, e-cigarettes, marijuana and other drugs. 4. Banning smoking in hotel and motel guest rooms. 1 Page 184 of 187 5. Banning smoking in social housing units and group living facilities. 6. Making all outdoor worksites smoke-free. A number of Alberta municipalities have taken action on these issues and we have enclosed a summary chart of these bylaws for your reference. The provincial Tobacco Reduction Act (TRA) bans smoking in almost all indoor workplaces and public establishments. However the TRA exempts group living facilities, hotel and motel guest rooms and outdoor areas with the exception of commercial patios and building entranceways. The TRA also exempts tobacco sales licensing, e-cigarettes and other smoking materials. Section 10 of the TRA allows municipalities to pass bylaws that are more restrictive than the provincial law. Section 7 of the Municipal Government Act also provides municipalities with broad authority to protect the health and safety of their residents. ASH provides support and assistance to municipalities that are considering bylaws and policies to reduce tobacco use. Our services include consultation, training and the provision of resource materials to assist with policy development. We can also help with the preparation of effective bylaws and policies. If you need any assistance with a tobacco or smoking related policy measure please feel free to contact Vikki Pym or myself at 780-426-7867 or send an email to [email protected]. We are currently conducting outreach sessions for municipal councils and administrators. ASH is hosting a workshop for municipal councillors on the development of local tobacco control policies to coincide with the upcoming AUMA annual meeting in Edmonton in September (see details below). Please let us know if you are interested in participating. You can have a significant impact on the health of your residents by supporting measures to reduce and prevent tobacco use. We look forward to the opportunity of working with you and your Council to improve the quality of life of your community. Thank you for your attention. Sincerely, Les Hagen Executive Director ASH Workshop: Helping Municipalities Develop Tobacco Control Bylaws Tuesday, September 23 - 1:00 p.m. to 4:00 p.m. Saturday, September 27 - 9:00 a.m. to 12:00 p.m. Marriott Courtyard Hotel, Edmonton This free workshop is intended for municipal councillors and administrators who would like to develop bylaws to reduce tobacco use and other smoking materials. The workshop will provide practical tools, information and resource materials to assist with bylaw development and 2 Page 185 of 187 implementation. We will also examine community readiness and public awareness/engagement strategies. Topics to be addressed will include youth access restrictions, outdoor smoking restrictions, e-cigarettes and other smoking materials, and enforcement strategies. To confirm your attendance please contact Vikki Pym at [email protected]. P0 Box 4500 Station South, Edmonton, Alberta, Canada T6E 6K2 Phone: 780-426-7867 3 Page 186 of 187 Selected Tobacco/Smoking Restrictions in Alberta Compiled by Action on Smoking & Health (ASH) July 2014 Smoke-Free Outdoor Spaces Smoking Materials Prohibited Tobacco Play- Parks Sports Beaches Outdoor Outdoor Trails Smoke-Free Tobacco Any smoking Electronic Municipality Sales grounds fields and markets events Hotel/Motel materials md. cigarettes Licensing facilities Guest marijuana and Rooms other drugs Airdrie Beaumont V V Calgary V V Canmore V V Devon V Edmonton V V V V Grande Prairie V V V Hinton V Jasper V V Lethbridge V V Medicine Hat V V V V V V RedDeer V V V V V V Redcliff V V St.Albert V V V V V Stettler V V V Strathcona V V (‘nii ntv Sylvan Lake V Taber V Wood Buffalo V V Page 187 of