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Taneatua Community Board 3 September 2018

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Taneatua Community Board 3 September 2018 TĀNEATUA COMMUNITY BOARD MONDAY, 3 SEPTEMBER 2018 AGENDA Meeting to be held in the Te Komiti o Rūnanga Tribal Authority, 16 Mission Road, Rūātoki at 6:00 pm Marty Grenfell CHIEF EXECUTIVE 28 August 2018 WHAKATĀNE DISTRICT COUNCIL MONDAY, 3 SEPTEMBER 2018 Tāneatua Community Board - AGENDA TABLE OF CONTENTS ITEM SUBJECT PAGE NO 1 Membership .............................................................................................. 4 2 Apologies .................................................................................................. 4 3 Announcements ........................................................................................ 4 4 Conflict of Interest ..................................................................................... 4 5 Public Forum ............................................................................................. 4 6 Confirmation of Minutes ........................................................................... 5 6.1 Minutes - Tāneatua Community Board 23 July 2018 ................................................................... 5 7 LTP 2018-28 Submission Response ............................................................. 8 8 Reports ................................................................................................... 11 8.1 Tāneatua Community Board Activity Report to 31 July 2018 .................................................... 11 9 Members Reports .................................................................................... 18 WHAKATĀNE DISTRICT COUNCIL MONDAY, 3 SEPTEMBER 2018 Tāneatua Community Board - AGENDA 1 Membership 1 Membership Board Members D S Yalden - Chairperson Board Member G Chater - Deputy Chairperson Board Member L J Knowles Board Member H McLean Board Member M A Robert Board Member L A Ruiterman Councillor A V Iles 2 Apologies No apologies have been received at the time of compiling the agenda. 3 Announcements Acknowledgement of past Tāneatua Community Board member Boy Biddle who passed away recently. 4 Conflict of Interest Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as an elected member and any private or other external interests they might have. 5 Public Forum The Board has set aside time for members of the public to speak in the public forum at the commencement of each meeting. Each speaker during the forum may speak for three minutes. Permission of the Chairperson is required for any person wishing to speak during the public forum. Applicants seeking funding from the Board are encouraged to speak in support of their application at this time. Board Members may ask questions of the speaker but these should be confined to obtaining further information or clarification on matters raised by the speaker. 4 WHAKATĀNE DISTRICT COUNCIL MONDAY, 3 SEPTEMBER 2018 Tāneatua Community Board - AGENDA 6 Confirmation of Minutes 6 Confirmation of Minutes 6.1 Minutes - Tāneatua Community Board 23 July 2018 Details of Meeting: TĀNEATUA COMMUNITY BOARD MEETING HELD AT TĀNEATUA HALL, MORRISON STREET, TĀNEATUA ON MONDAY, 23 JULY 2018 COMMENCING AT 6.00 PM Present: Board Members D S Yalden (Chairperson, L A Ruiterman, G Chater, L Knowles and Councillor A V Iles In Attendance: A Glynn (Operations Engineer) and S French (Governance Support Advisor) Visitors: Apologies: M A Robert and H McLean 1. APOLOGIES RESOLVED THAT the Tāneatua Community Board accept the apologies from Board Members M A Robert and H McLean. Iles/Chater CARRIED 2. CONFLICT OF INTEREST No conflicts of interest were recorded. 3. CONFIRMATION OF MINUTES 28 MAY 2018 Refer to pages 5-8 of the agenda. RESOLVED: THAT the minutes of the Tāneatua Community Board meeting held on Monday, 28 May 2018 be confirmed as a true and correct record. Iles/Chater CARRIED 4. REPORTS 4.1. Activity Report to 31 May 2018 Refer to pages 9-13 of the agenda. 5 WHAKATĀNE DISTRICT COUNCIL MONDAY, 3 SEPTEMBER 2018 Tāneatua Community Board - AGENDA 6.1 Minutes - Tāneatua Community Board 23 July 2018 (Cont.) The Operations Engineer explained features of the new LED lighting system. A base station for the lights would be installed in Tāneatua in August 2018 and this would enable lights within a 25km radius to be remotely monitored and controlled. The following additional points were noted: Two requests were made regarding the new right-turn bay at the intersection of State Highway 2/Waimana Road West; removal of loose metal on the road and installation of a site barrier to reduce vehicles cutting the corner from Waimana Road onto State Highway 2 north. Regarding the approach to Nukuhou School on State Highway 2, it was requested if speed-calming options could be investigated. Tree removal from the roadside was also discussed which would improve sight visibility when exiting the school carpark. There were streetlight faults on Tūhoe Street, outside the Tāneatua Police Station. Member Ruiterman had not yet received a response in regards to his correspondence dated 7 July 2018 concerning Reid Road flood protection. Concern was raised regarding logging debris in the gullies from Rūātoki onwards and the potential issue this would cause if another flood event occurred. There was concern that the scouring of the river upstream of the Waimana West Bridge was worsening. It was questioned why a ‘Gateway to White Island’ sign had been implemented on Valley Road when leaving Whakatāne towards Tāneatua. A copy of the report was requested regarding the State Highway 2 Pedestrian and Speed Management Open Day held in Tāneatua in April 2018. An update was requested regarding the three bus shelter locations in the Wainui area. It was requested the trees were trimmed and the dead tree removed at the Tāneatua Rugby and Football Club adjacent to Reid Road. RESOLVED: THAT the Tāneatua Community Board Activity Report to 31 May 2018 be received. Iles/Chater CARRIED 5. MEMBERS REPORTS 5.1. Chairperson’s Report – July 2018 Refer to page 14 of the agenda. Chairperson Yalden and Councillor Iles attended the Matariki Tree Planting Day at the Tāneatua Skate Park. On behalf of the Tāneatua Community Board, a congratulatory letter was sent to Mr and Mrs Slade for recognition in the Queen’s Birthday Honours List 2018; both were awarded the Queen’s Service Medal (QSM) for services to conservation. 6 WHAKATĀNE DISTRICT COUNCIL MONDAY, 3 SEPTEMBER 2018 Tāneatua Community Board - AGENDA 6.1 Minutes - Tāneatua Community Board 23 July 2018 (Cont.) It was reported that Leo Read, a recipient of discretionary funds, retained his title as New Zealand’s junior trombone champion and the band placed third in the ‘A grade’ competition. A discussion ensued regarding recognition of these types of achievements with the suggestion of a presentation evening and supper. Chairperson Yalden suggested fruit trees could be planted on the footpath berms. Pride Whakatāne still had ‘giveaway’ fruit trees available and it was suggested any proposed addresses be forwarded to Councillor Iles. It was noted that the Council would need to be consulted for appropriateness and to service cabling locations. All present stood for a moments silence in respect for the young child in a neighbouring ward, who had recently drowned at Lake Matahina. RESOLVED: THAT the Tāneatua Community Board recognise members of the community who had received and utilised the discretionary funds granted by the Board within the 2016-2019 triennium, to assist them representing at a national or international level in their chosen field. Iles/Ruiterman CARRIED RESOLVED: THAT the verbal report from the Tāneatua Community Board Chairperson be received. Yalden/Iles CARRIED 6. OTHER ITEMS A request was made to trim the large pine tree on Howells Road Reserve. Its close proximity and size resulted in the property at 8 Hughes Place being shaded by the tree. THE MEETING CLOSED AT 7.08 PM Confirmed this day of CHAIRPERSON 7 WHAKATĀNE DISTRICT COUNCIL MONDAY, 3 SEPTEMBER 2018 Tāneatua Community Board - AGENDA 7 LTP 2018-28 Submission Response 7 LTP 2018-28 Submission Response 8 WHAKATĀNE DISTRICT COUNCIL MONDAY, 3 SEPTEMBER 2018 Tāneatua Community Board - AGENDA 7 LTP 2018-28 Submission Response (Cont.) Submission number: 89 8 August 2018 Diane Yalden Tāneatua Community Board 1 Amokura Road Tāneatua Dear Diane Yalden DECISIONS ON THE LONG TERM PLAN 2018-28 Thank you for making a submission on the Long Term Plan 2018-28 (LTP). We received 194 written submissions and heard from 45 submitters at the hearing in Whakatāne on 15 May 2018. Council gave full consideration to all submissions received, and on 28 June 2018 Council adopted the LTP. Here are the three main areas consulted on, along with Council’s decision: Equalising the costs of Murupara water and wastewater Council’s equalisation policy for water and wastewater schemes across the District means that all properties connected to these schemes are paying the same cost for the same service. It also means that all connected ratepayers share the costs of any upgrading required on any one scheme. This helps to ensure that water and wastewater rates remain affordable for everyone. It was proposed that Murupara’s water and wastewater be equalised to avoid huge rates increases in Murupara to pay for required upgrades. While the long term benefits of equalisation outweigh other options, greater clarity around level of service needs and costs of planned upgrading projects are needed. The decision to equalise Murupara’s water and wastewater schemes has been postponed to allow
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