For a Listing of Upcoming Board Meetings See Page vi of this Table of Contents Santa Monica-Malibu Unified School District Board of Education Meeting AGENDA June 25, 2014

A regular meeting of the Santa Monica-Malibu Unified School District Board of Education will be held on Wednesday, June 25, 2014, in the District Administrative Offices: 1651 16th Street, Santa Monica, CA. The Board of Education will call the meeting to order at 4:30 p.m. in the Board Conference Room at the District Offices, at which time the Board of Education will move to Closed Session regarding the items listed below. The public meeting will reconvene at 5:30 p.m. in the Board Room.

The public meeting will begin at 5:30 p.m.

Note:

Public Comments: Persons wishing to address the Board of Education regarding an item scheduled for this meeting must submit the “Request to Address” card prior to consideration of that item. Persons wishing to address the Board of Education regarding an item not scheduled on this meeting’s agenda may speak during the Public Comments section by submitting the “Request to Address” card at the beginning of the meeting. The same card is used for either option and is printed in both Spanish and English. Cards are located with meeting materials just outside the meeting room. Completed cards should be submitted to the Recording Secretary.

Time Certain Items: Those items listed for a specified time (marked in the margin) are so noted to give the public an indication of when the Board will hear that item. However, if it is prudent to do so, the Board may adjust the time stamp to complete an item currently on the floor, but will not delay the time stamped item for more than fifteen (15) minutes.

CLOSED SESSION (4:30-5:30 p.m.)

I. PUBLIC COMMENTS FOR CLOSED SESSION ITEMS ONLY Persons wishing to address the Board of Education regarding an item scheduled for closed session must submit the “Request to Address” card prior to the start of closed session.

II. CLOSED SESSION (60 minutes)  Government Code §54956.8 (10) CONFERENCE WITH REAL PROPERTY NEGOTIATORS o Property: 1707 4th Street, Santa Monica, CA Agency Negotiator: Sandra Lyon Negotiating Parties: Santa Monica-Malibu Unified School District (SMMUSD), PCA I, L.P. Under Negotiation: Price and terms of payment  Government Code §54956.9(d)(2) (10) CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION – SIGNIFICANT EXPOSURE TO LITIGATION o 1 case  Government Code §54957 (5) PUBLIC EMPLOYEE DISCIPLINE/DISMISSAL/RELEASE  Government Code §54957 (10) PUBLIC EMPLOYEE APPOINTMENT/EMPLOYMENT o Titles: House Principal  Government Code §54957 (25) PUBLIC EMPLOYEE PERFORMANCE EVALUATION o Title: Superintendent

If you will require accommodation to participate in the Board meeting, please notify the i Superintendent’s Office at least one day prior to the meeting. Board of Education Meeting AGENDA: June 25, 2014 OPEN SESSION (5:30 p.m.)

III. CALL TO ORDER A. Roll Call B. Pledge of Allegiance

IV. APPROVAL OF THE AGENDA

V. APPROVAL OF MINUTES A.01 June 5, 2014 ...... 1

VI. BOARD OF EDUCATION – COMMENDATIONS / RECOGNITIONS (0 minutes)

VII. STUDY SESSION (60 minutes) These items are staff presentations and/or updates to the Board of Education. S.01 Literacy Coach Pilot Update (60) ...... 2

VIII. COMMUNICATIONS (50 minutes) The Communications section provides an opportunity for the Board of Education to hear reports from the individuals or committee representatives listed below. All reports are limited to 5 minutes or less. However, if more time is necessary, or if a report will not be presented, please notify the Board secretary eight workdays prior to the date of the meeting. A. Student Board Member Reports (5) 1. Matthew Ware – Santa Monica High School B. SMMCTA Update – Ms. Sarah Braff (5) C. SEIU Update – Ms. Keryl Cartee-McNeely (5) D. PTA Council – Ms. Rochelle Fanali (5) E. District Advisory Committees (DACs) End-of-Year Report Summaries (30) 1. Early Child Care Development DAC 2. District English Learners Advisory Committee 3. Health & Safety DAC 4. Intercultural Equity & Excellence DAC 5. Special Education DAC 6. Visual & Performing Arts DAC

IX. SENIOR STAFF REPORTS (20 minutes) A. Asst. Supt., Educational Services – Dr. Terry Deloria (5) B. Assoc. Supt., Business & Fiscal Services/CFO – Ms. Janece Maez (5) C. Asst. Supt., Human Resources – Ms. Debra Moore Washington (5) D. Superintendent – Ms. Sandra Lyon (5)

X. CONSENT CALENDAR (10 minutes) As agreed by the President, Vice President, and Superintendent during agenda planning, consent agenda items are considered routine, require no discussion, and are normally approved all at once by the Board of Education. However, members of the Board of Education, staff, or the public may request an item be moved from the consent agenda to Section XI (Major Items) for clarification and/or discussion.

Curriculum and Instruction A.02 Approval of Independent Contractors ...... 3-5 A.03 Overnight Field Trip(s) 2014-15 ...... 6 A.04 Conference and Travel Approval/Ratification ...... 7-8 A.05 Designation of CIF League Representatives 2014-2015 ...... 9 A.06 Consolidated Application ...... 10-11 A.07 Approval of Special Education Contracts – 2013-2014 ...... 12-14

If you will require accommodation to participate in the Board meeting, please notify the ii Superintendent’s Office at least one day prior to the meeting. Board of Education Meeting AGENDA: June 25, 2014 Business and Fiscal A.08 Award of Purchase Orders – 2013-2014 ...... 15-15d A.09 Award of Purchase Orders – 2014-2015 ...... 16-16a A.10 Acceptance of Gifts – 2013/2014 ...... 17-19 A.11 Appropriation Transfers at School Year-End – FY 2013-14 ...... 20 A.12 Emergency Resolution and Contract Ratification for Duct Cleaning at Malibu High and Cabrillo Elementary Schools by Air Tek – Bid #15.02 ...... 21-22 A.13 Authorization to Use National Joint Powers Alliance (NJPA) Contract No. 031913-SGL – Simplex Grinell Fire Equipment ...... 23 A.14 Award of Exterior Stair Renovation McKinley Elementary School by Graph Company – Bid #15.01 ...... 24 A.15 Approval for Disposal / Recycle of Surplus Equipment ...... 25-27

Facilities Improvement Projects A.16 Contract Amendment #10 for Geotechnical Observation and Testing Services – Santa Monica High School – Science and Technology Classroom Building and Site Improvements – AMEC Environmental & Infrastructure, Inc. – Measure BB ...... 28-29 A.17 Award of Bid #14.01.BB – Provide Voice and Data Communications Equipment at Santa Monica High School –Science & Technology Building and Site Improvements Project – Lowest Responsive Responsible Bidder – Measure BB ...... 30-31 A.18 Contract Amendment #28 for Environmental Monitoring at Edison Language Academy – New Construction – Arcadis – Measure BB ...... 32-34 A.19 Contract Amendment #19 – Amendment to contract for Construction Management Services – Parsons – Measure BB ...... 35-37 A.20 Accept Work as Completed – Multiple Purchase Orders Projects – Capital Fund and Measure BB ...... 38

Personnel A.21 Certificated Personnel – Elections, Separations ...... 39-45 A.22 Classified Personnel – Merit ...... 46-49 A.23 Classified Personnel – Non-Merit ...... 50 A.24 New Staffing (FTE) – 2014-2015 Classified Positions ...... 51 A.25 New Staffing (FTE) – Special Education ...... 52 A.26 Reinstate College Counselor Position at Santa Monica High School ...... 53 A.27 Administrative Appointments ...... 54 House Principal, Santa Monica High School

General A.28 Revise BP 6163.1 – Library and Media Centers ...... 55-60 A.29 Revise BP 6164 – Controversial Issues ...... 61-63

XI. PUBLIC COMMENTS Public Comments is the time when members of the audience may address the Board of Education on items not scheduled on the meeting’s agenda. All speakers are limited to two (2) or three (3) minutes, depending on the number of speakers. The Brown Act (Government Code) states that Board members may not engage in discussion of issues raised during Public Comments, except to ask clarifying questions, make a brief announcement, make a brief report on his or her own activities, or to refer the matter to staff. This Public Comment section is limited to twenty (20) minutes. If the number of persons wishing to address the Board of Education exceeds the time limit, additional time will be provided in Section XVI. CONTINUATION OF PUBLIC COMMENTS.

If you will require accommodation to participate in the Board meeting, please notify the iii Superintendent’s Office at least one day prior to the meeting. Board of Education Meeting AGENDA: June 25, 2014 DISCUSSION and MAJOR Items

As a general rule, items under DISCUSSION and MAJOR will be listed in an order determined by the President, Vice President, and Superintendent. Individual Board members may move to request a change in the order prior to consideration of any Major item. The Board may also move any of these items out of order to be heard earlier in the meeting if it appears that there is special interest by the public or as a courtesy to staff members making presentations to the Board.

XII. DISCUSSION ITEMS (15 minutes) These items are submitted for discussion. Any action that might be required will generally be scheduled for the next regularly scheduled Board meeting. D.01 Consider Revising BP 5145.9 and Adopting AR and E 5145.9 – Hate Motivated Behavior (15) ...... 64-70

XIII. MAJOR ITEMS (75 minutes) These items are considered to be of major interest and/or importance and are presented for action at this time. Some may have been discussed by the Board at a previous meeting. A.30 Adopt Measure R Parcel Tax 2014-15 Annual Plan (5) ...... 71 A.31 Adopt 2014-15 Local Control Accountability Plan (LCAP) (30) ...... 72 A.32 Adopt 2014-15 Budget (30) ...... 73-89 A.33 Completion of Superintendent’s Evaluation and Approval of Amended Employment Agreement (10) ...... 90

XIV. INFORMATIONAL ITEMS (0 minutes) These items are submitted for the public record for information. These items do not require discussion nor action. I.01 Deletion of AR 6144 – Controversial Issues ...... 91-92 I.02 Quarterly Report on Williams Uniform Complaints ...... 93-93a I.03 District Advisory Committees (DACs) End-of-Year Reports ...... 94-119 Early Child Care DAC District English Learners Advisory Committee Health and Safety DAC Visual and Performing Arts DAC English Learners Advisory Committee Intercultural Equity & Excellence DAC

XV. BOARD MEMBER ITEMS These items are submitted by individual board members for information or discussion, as per Board Policy 9322.

XVI. REQUESTS BY MEMBERS OF THE PUBLIC OR DISTRICT ADVISORY COMMITTEES TO ADDRESS THE BOARD OF EDUCATION A member of the public may request that a matter within the jurisdiction of the board be placed on the agenda of a regular meeting, as per Board Policy 9322. The request shall be in writing and be submitted to the superintendent or designee with supporting documents and information, if any, at least one week before the scheduled meeting date. Items submitted less than a week before the scheduled meeting date may be postponed to a later meeting in order to allow sufficient time for consideration and research of the issue. The board president and superintendent shall decide whether a request is within the subject matter jurisdiction of the board. Items not within the subject matter jurisdiction of the board may not be placed on the agenda. In addition, the board president and superintendent shall determine if the item is merely a request for information or whether the issue is covered by an existing policy or administrative regulation before placing the item on the agenda.

XVII. CONTINUATION OF PUBLIC COMMENTS A continuation of Section VIII, as needed. (If the number of persons wishing to address the Board of Education exceeds the time limit in section VIII, additional time will be provided in Section XVI, CONTINUATION OF PUBLIC COMMENTS.)

XVIII. BOARD MEMBER COMMENTS If you will require accommodation to participate in the Board meeting, please notify the iv Superintendent’s Office at least one day prior to the meeting. Board of Education Meeting AGENDA: June 25, 2014 A Board member may make a brief announcement or report on his/her own activities relative to Board business. There can be no discussion under “BOARD MEMBER COMMENTS.”

XIX. FUTURE AGENDA ITEMS Items for future consideration will be listed with the projected date of consideration. The Board of Education will be given any backup information available at this time.

XX. CLOSED SESSION The Board of Education will, if appropriate, adjourn to Closed Session to complete discussion on items listed under Section III (Closed Session) following the regular business meeting.

XXI. ADJOURNMENT This meeting will adjourn to a special meeting scheduled for 8:00 a.m. on Saturday, June 28, 2014, at the District Office: 1651 16th Street, Santa Monica, CA 90404. The next regular meeting is scheduled for 5:30 p.m. on Wednesday, July 16, 2014, at the district office.

Meetings held at the District Office and in Malibu are taped and rebroadcast in Santa Monica on CityTV2, Cable Channel 20 – Check TV listing. Meetings are rebroadcast in Malibu on Government Access Ch. 3 every Saturday at 8pm.

If you will require accommodation to participate in the Board meeting, please notify the v Superintendent’s Office at least one day prior to the meeting. Board of Education Meeting AGENDA: June 25, 2014 SMMUSD Board of Education Meeting Schedule 2013-2014

Closed Session begins at 4:30pm Public Meetings begin at 5:30pm

July through December 2013 1st 2nd 3rd Month Thursday Thursday Thursday 4th Thursday Special Note: *7/18: Special Meeting 7/24* DO July 7/18* DO *Wednesday, 7/24 7/30* DO *7/30: Special Meeting *Wednesday, 8/14 August 8/14* DO 8/28* DO First day of school: 8/22 September 9/5 DO 9/19 DO *9/5: District Holiday

October 10/3 M 10/17 DO 11/19* LMS *11/19: Workshop November 11/7 M 11/21 DO Thanksgiving: 11/28-29 December 12/12 DO winter break

Winter Break: December 23 – January 3

January through June 2014

Winter Break: December 23 – January 3

January winter break 1/16 DO

February 2/6 M 2/20 DO 3/20 M March 3/6 DO *3/26: Workshop 3/26* DO Spring Break: April 7-18

April 4/3 DO spring break spring break 5/15 DO May 5/1 M 5/7* M *5/7: Special Meeting

Last day of school: 6/10 6/25* DO *6/19: Special Meeting June 6/5 DO 6/19* DO 6/28* DO *Wednesday: 6/25 *6/28: Special Meeting

District Office (DO): 1651 16th Street, Santa Monica. Malibu City Council Chambers (M): 23815 Stuart Ranch Road, Malibu, CA

If you will require accommodation to participate in the Board meeting, please notify the vi Superintendent’s Office at least one day prior to the meeting. Board of Education Meeting AGENDA: June 25, 2014 SMMUSD Board of Education Meeting Schedule 2014-2015

Closed Session begins at 4:30pm Public Meetings begin at 5:30pm

July through December 2014 1st 2nd 3rd 4th Month Thursday Thursday Thursday Thursday Special Note: July 7/16* DO *Wednesday, 7/16 *Wednesday: 8/13 August 8/13* DO 8/28 DO First day of school: 8/19 *9/4: MS Back to School Night September 9/4* DO 9/18 DO 9/25* DO *9/25: Admissions Day Holiday October 10/2 M 10/16 DO 10/30* DO *10/30: 5th Thursday

November 11/6 M 11/20 DO Thanksgiving: 11/27-28

December 12/11 DO winter break

Winter Break: December 22 – January 2

January through June 2015

Winter Break: December 22 – January 2

January winter break 1/15 DO

February 2/5 M 2/19 DO

March 3/5 DO 3/19 M

Spring Break: March 30 – April 10

April spring break spring break 4/23 DO

May 5/7 M 5/21 DO Last day of school: 6/5 June 6/11 DO 6/24* DO *Wednesday: 6/24

District Office (DO): 1651 16th Street, Santa Monica. Malibu City Council Chambers (M): 23815 Stuart Ranch Road, Malibu, CA

If you will require accommodation to participate in the Board meeting, please notify the vii Superintendent’s Office at least one day prior to the meeting. Board of Education Meeting AGENDA: June 25, 2014 TO: BOARD OF EDUCATION ACTION 06/05/14 FROM: SANDRA LYON

RE: APPROVAL OF MINUTES

RECOMMENDATION NO. A.01

It is recommended that the Board of Education approve the following Minutes:

June 5, 2014

MOTION MADE BY: SECONDED BY: STUDENT ADVISORY VOTE: AYES: NOES:

Board of Education Meeting AGENDA: June 25, 2014 1

______STUDY SESSION

Board of Education Meeting AGENDA: June 25, 2014

TO: BOARD OF EDUCATION STUDY SESSION 6/25/14 FROM: SANDRA LYON / TERRY DELORIA / IRENE GONZALEZ-CASTILLO

RE: LITERACY COACH PILOT UPDATE

STUDY SESSION ITEM NO. S.01

One of the major components of the Vision for Student Success is Literacy Support, which includes the addition of literacy coaches in our elementary schools for the 2014-15 school year. Staff was able to pilot literacy coach positions for the 2013-14 school year. Two literacy coaches, LaDawna Hamilton and Michael Ostrom, provided classroom-level support and schoolwide professional development in literacy at our four Title I schools.

Tonight staff will update the Board on the pilot program and will share progress made in implementing literacy coaches districtwide in August 2015.

Board of Education Meeting AGENDA: June 25, 2014 2

______CONSENT ITEMS

Board of Education Meeting AGENDA: June 25, 2014

TO: BOARD OF EDUCATION ACTION/CONSENT 06/25/14 FROM: SANDRA LYON / TERRY DELORIA / JANECE L. MAEZ / STUART SAM

RE: APPROVAL OF INDEPENDENT CONTRACTORS

RECOMMENDATION NO. A.02

It is recommended that the Board of Education enter into an agreement with the following Independent Contractors. These contracts are included in the 2013-2014 budget.

Contractor/ Funding Description Site Contract Dates (Measure BB) NONE

Contractor/ Description Site Funding Contract Dates Marina Data Solutions Compiling and maintaining the Educational 01-00000-0-19600- (Hank Kratzer) following data systems: Services 21000-5802-030-1300 CALPADS, CALPASS, Illuminate, (Ed. Serv. Adm.) 7/01/14 to 12/31/14 and other programing services.

Not to exceed: $32,500 P.S.Arts (Dr. Kristen Provide 30 weeks of instructional Educational 01-00020-0-11100- Paglia) time with students. Teaching Services 10000-5802-030-1300 artists focus of accepted best (VSS) 9/01/14 to 5/05/15 practices in arts education.

Not to exceed: $557,118.57 Dannis Woliver Kelley Facilitation of Interest-Based Human 01-00000-0-00000- (DWK) Bargaining Resources 74000-5802-026-1250

7/1/14 – 6/30/15

Not to exceed: $5,000 Art Meets Technology Maintain & update district website. Superintendent’s 01-00000-0-00000- (Maryanne Solomon) Create new district, JAMS, & LMS Office 71500-5802-020-1200 websites. 7/1/14 – 6/30/15 Maintain & update following school websites: Not to exceed: $36,000 Edison LA, Franklin ES, Grant ES, JAMS, Muir ES, Cabrillo ES, LMS, McKinley ES, Olympic HS, Point Dume MSS, Webster ES, & Will Rogers LC Robert Gilliam 6 student dance workshops for 6th SMASH 01-90830-0-17000- & 7th grade. 10000-5802-009-4090 The Artist Collective (Ed Foundation)

5/20/14 – 6/4/2014

Board of Education Meeting AGENDA: June 25, 2014 3

Atkinson, Andelson, Legal services for Human Human 01-0000-0-74000-5802- Loya, Ruud & Romo Resources and Special Education Resources & 025-1250 (AALRR) Special (Human Resources) Education 7/1/14 – 6/30/17 and

Not-to-exceed hourly 01-65000-0-57500- amount as follows: 11900-5802-043-1400 $240-260 (senior (Special Education) partners) $230-240 (partners/senior counsel) $230-240 (senior associates) $195-205 (associates) $160 (non-legal Consultants) $140-150 (senior paralegals/law clerks) $140-150 (paralegals/legal assistants) Dolinka Group, LLC Phase III Negotiating Services Business 01-90100-0-00000- 73000-5802-050-1500 Amend amount not to exceed: $56,000 66,000

(Original contract 8/1/13 to 6/30/14 for $11,000 approved 8/14/13. Contract date extended to 6/30/19 and not-to- exceed amount amended to $56,000 approved 3/20/14.) City of Santa Monica Sublease for District Office space Business 01-00000-0-00000- at 1630 17th Street 87000-5630-030-1300 4/1/14 – 8/31/21 (base rent of $9,056 per month subject to 3% annual increase)

Not to exceed: $870,272.00 (7 ½ years)

Board of Education Meeting AGENDA: June 25, 2014 4

JLSBRA Transportation Department Business 01-00000-0-00000- 87000-5630-058-2580 7/1/14 – 6/30/15 (base rent of $20,000)

7/1/15 – 6/30/16 (base rent of $20,000 per month subject to CPI adjustment)

Not to exceed: $492,000

MOTION MADE BY: SECONDED BY: STUDENT ADVISORY VOTE: AYES: NOES:

Board of Education Meeting AGENDA: June 25, 2014 5

TO: BOARD OF EDUCATION ACTION/CONSENT 06/25/14 FROM: SANDRA LYON / TERRY DELORIA

RE: OVERNIGHT FIELD TRIP(S) 2014-2015

RECOMMENDATION NO. A.03

It is recommended that the Board of Education approve the special field trip(s) listed below for students for the 2014-2015 school year. No child will be denied due to financial hardship.

School Destination Principal/ Cost Subject Purpose Grade Dates of Trip Teacher Funding Of Field Trip # students Source SMASH CIMI Catalina Island G. Hwang/ $350/student Science Outdoor Education E. Haendel Paid by parents Nature 5th & 6th 10/6/14 – 10/8/14 and fundraising

52 SMASH Camp Hess-Kramer D. Mendinueto/ $350/student Science, Outdoor Education Malibu P. Dresher Paid by parents Nature 7th & 8th and fundraising 11/12/14 – 11/14/14 52

MOTION MADE BY: SECONDED BY: STUDENT ADVISORY VOTE: AYES: NOES:

Board of Education Meeting AGENDA: June 25, 2014 6

TO: BOARD OF EDUCATION ACTION/CONSENT 06/25/14 FROM: SANDRA LYON / JANECE L. MAEZ / PAT HO

RE: CONFERENCE AND TRAVEL APPROVAL/RATIFICATION

RECOMMENDATION NO. A.04

It is recommended that the Board of Education approve/ratify the following Requests for Absence on District Business (Conference and Travel) forms.

COMMENTS: Entries are alphabetical, by employee last name. In addition to the employee's name and site/location, each entry contains the following information: name, location and date (s) of the conference, complete account code, fund and program names, and the total estimated cost as provided by the site administrator. The average cost for substitute teachers is $130/day. This figure is furnished for informational purposes and does not reflect the actual amount paid for an individual substitute.)

NAME CONFERENCE NAME COST SITE LOCATION ESTIMATE Account Number DATE (S) Fund – Resource Number HALL, Caryl Year-End Closing $25 Special Education Downey, CA Mileage Only 01-65000-0-50010-21000-5210-043-1400 May 28, 2014 Cafeteria Fund- Resource: Special Education KHEM, Chamnauch AVID Los Angeles County School $400 Santa Monica High Wide Training 01-90121-0-11100-10000-5220-015-4150 Woodland, CA General Fund- June 19 -20, 2014 Resource: Gifts-Equity Fund LEE, Duc Digital Citizenship Day $30 Fiscal Services Downey, CA Mileage Only 01-00000-0-00000-73100-5220-051-2510 June 20, 2014 General Fund- Function: Fiscal Services PANKOW, Karen Handwriting Without Tears $320 Muir Elementary North Hollywood, CA 01-00020-0-11100-10000-5220-005-4050 July 19, 2014 General Fund- Resource: VSS SUMINSKI, Mark Active Shooter Training $0 Olympic High Los Angeles, CA No Cost To District June 10, 2014 SCHMIDT, Samantha Pre-AP $775 Santa Monica High Riverside, CA 01-90121-0-11100-10000-5220-015-4150 July 21 – 24, 2014 General Fund- Resource: Gifts-Equity Fund

Board of Education Meeting AGENDA: June 25, 2014 7

Adjustments (Preapproved expenses 10% in excess of approved costs that must be approved by Board/Changes in Personnel Attendance) NONE

Group Conference and Travel: In-State * a complete list of conference participants is on file in the Department of Fiscal Services KAY, Ben AP Summer Institute-Environmental Science $1,550 LOCKETT, Graham Palos Verdes, CA Santa Monica High August 4 – 7, 2014 01-90121-0-11100-10000-5220-015-4150 General Fund- Resource: Gifts-Equity Fund LYON, Sandra Education Management Groups $910 LIEBERMAN, Laurie Sacramento, CA District Office May 27, 2014 01-00000-0-00000-71500-5220-020-1200 General Fund- Function: Superintendent

Out-of-State Conferences: Individual BOEWE, Juliette School Neuropsychology Summer Institute $1,004 Malibu High/Special Ed Grapevine, TX 01-65000-0-50010-21000-5220-043-1400 July 9 – 11, 2014 General Fund- Resource: Special Education

Out-of-State Conferences: Group NONE

MOTION MADE BY: SECONDED BY: STUDENT ADVISORY VOTE: AYES: NOES:

Board of Education Meeting AGENDA: June 25, 2014 8

TO: BOARD OF EDUCATION ACTION/CONSENT 06/25/14 FROM: SANDRA LYON / TERRY DELORIA / MARK KELLY

RE: DESIGNATION OF CIF LEAGUE REPRESENTATIVES 2014 - 2015

RECOMMENDATION NO. A.05

It is recommended that the Board of Education designate the following persons to represent their respective school as California Interscholastic Federation (CIF) league representative.

Albert Trundle Santa Monica High School Christopher Neier Malibu High School

MOTION MADE BY: SECONDED BY: STUDENT ADVISORY VOTE: AYES: NOES:

Board of Education Meeting AGENDA: June 25, 2014 9

TO: BOARD OF EDUCATION ACTION/CONSENT 06/25/14 FROM: SANDRA LYON / TERRY DELORIA / MAUREEN BRADFORD

RE: CONSOLIDATED APPLICATION

RECOMMENDATION NO. A.06

It is recommended that the Board of Education approve the submission of the Consolidated Application to the State of California.

COMMENT: The Consolidated Application must be submitted to the California Department of Education in order for the district to receive state and federal categorical program funding. The application is submitted in several parts each school year. Following Board approval, the spring submission is to be submitted by June 30, 2014. This submission indicates that Santa Monica-Malibu Unified School District requests participation in federal programs including: Title I Part A Basic Grant (low income/low achieving students), Title II, Part A (Teacher and Principal Training and Recruiting), Title III Part A Immigrant, and Title III Part A Limited English Proficient Students. Other state programs, previously part of the Consolidated Application, are now subsumed within the Local Control Funding Formula and no longer flow through the Consolidated Application.

Federal Program Descriptions:

Title I Part A – Helping Disadvantaged Children: This is a federal program to ensure that all children have a fair, equal, and significant opportunity to obtain a high-quality education and reach, at a minimum, proficiency on challenging state academic achievement standards and state academic assessments.

Title II Part A – Teacher Quality: This is a federal program that increases student academic achievement through professional development and strategies for improving teacher and principal quality.

Title III – Limited English Proficient Students: This is a federal program that provides supplementary programs and services to limited-English- proficient (LEP) students (known as English learners in California). The purpose of the program is to assist LEP students to acquire English and achieve grade-level and graduation standards.

Federal guidelines also allow local non-profit private schools to participate with the public school district in federal programs. Those participating private schools are identified in the application.

An additional submission of the Consolidated Application, which includes budget information, will be submitted to CDE in the winter after district funding entitlements are confirmed. This second submission will indicate the number of pupil participants and funding allocations for each school site participating in Title I Part A.

Each school site is required to have a comprehensive school plan known as the Single Plan for Student Achievement describing the strategies and activities to improve student achievement and meet district adopted standards through the supplementary services provided by these categorical programs.

Schools utilize highly qualified teachers, instructional aides, scientifically research-based intervention programs, tutoring assistance, materials and equipment, professional development,

Board of Education Meeting AGENDA: June 25, 2014 10

district provided training, conferences and workshop attendance, expert consultants, and parent/community involvement activities to meet the needs of their students.

Each school site council is required to provide input and recommend to the Board the approval of planned program activities and budgets as part of the Single Plan for Student Achievement. The Director of Assessment, Research and Evaluation reviews program guidelines with all school administrators to insure appropriate implementation and compliance for each categorical program.

MOTION MADE BY: SECONDED BY: STUDENT ADVISORY VOTE: AYES: NOES:

Board of Education Meeting AGENDA: June 25, 2014 11

TO: BOARD OF EDUCATION ACTION/CONSENT 06/25/14 FROM: SANDRA LYON / TERRY DELORIA / SARA WOOLVERTON

RE: APPROVAL OF SPECIAL EDUCATION CONTRACTS – 2013-2014

RECOMMENDATION NO. A.07

It is recommended that the Board of Education approve the following Special Education Contracts for fiscal year 2013-2014 as follows:

NPS 2013-2014 Budget 01-65000-0-57500-11800-5125-043-1400 2013-2014 Budget 01-65120-0-57500-31400-5890-043-1400 Nonpublic Service Contract Cost Not School SSID Description Number to Exceed Youth Care of Utah 4588763657 RTC 96-SPED14148 $13,073 Devereux 6103151504 RTC 89-SPED14132 $687 Logan River Academy 4103158590 RTC 9-SPED14021 $580

Amount Budgeted NPS 13/14 $ 1,688,000 Amount Budgeted Mental Health Services 13/14 $ 735,000 Total Budgeted $ 2,423,000 Prior Board Authorization as of 6/5/14 $ 2,393,260 Balance $ 29,740 Positive Adjustment (See Below) $ 0 $ 29,740 Total Amount for these Contracts $ 14,340 Balance $ 15,400

Adjustment NPS Budget 01-65000-0-57500-11800-5125-043-1400 There has been a reduction in authorized expenditures of NPS/NPA contracts for FY 2013-2014 in the amount of $395,285 as of 6/5/14 Service Contract Reduce (R) Adjusted NPS Comment Description Number Eliminate (E) Amount

NPA 2013-2014 Budget 01-65000-0-57500-11800-5126-043-1400

Nonpublic Agency Service Description Contract Number Cost Not to Exceed SSID

Amount Budgeted NPA 13/14 $ 1,162,000 Prior Board Authorization as of 6/5/14 $ 1,083,521 Balance $ 78,479 Positive Adjustment (See Below) $ 0 $ 78,479 Total Amount for these Contracts $ 0 Balance $ 78,479

Board of Education Meeting AGENDA: June 25, 2014 12

Adjustment NPA Budget 01-65000-0-57500-11800-5126-043-1400

There has been a reduction in authorized expenditures of NPS/NPA contracts for FY 2013-2014 in the amount of $83,483 as of 6/5/14 NPA Service Contract Reduce (R) Adjusted Comment Description Number Eliminate (E) Amount

Instructional Consultants 2013-2014 Budget 01-65000-0-57500-11900-5802-043-1400 2013-2014 Budget 01-33100-0-57500-11900-5802-044-1400 Instructional Service Description Contract Cost Not to Consultant SSID Number Exceed Ryan Berman 8103148738 Behaviour 1:1 3-SPED 14004 $2,520

Amount Budgeted Instructional Consultants 13/14 $ 336,920 Amount Budgeted Instructional Consultants 13/14 $ 25,080 Total Budgeted $ 362,000 Prior Board Authorization as of 6/5/14 $ 353,131 Balance $ 8,869 Positive Adjustment (See Below) $ 0 $ 8,869 Total Amount for these Contracts $ 2,520 Balance $ 6,349

Adjustment Instructional Consultants Budget 01-65000-0-57500-11900-5802-043-1400 There has been a reduction in authorized expenditures of Instructional Consultants contracts for FY 2013-2014 in the amount of $9000 as of 6/5/14 Instructional Service Contract Reduce (R) Adjusted Comment Consultant Description Number Eliminate (E) Amount

Non-Instructional Consultants 2013-2014 Budget 01-65000-0-57500-11900-5890-043-1400 2013-2014 Budget 01-56400-0-00000-39000-5802-043-1400 Non-Instructional Service Description Contract Cost Consultant SSID Number Not to Exceed West Shield Adolescent Services 7131049266 Non-Instructional 62-SPED14154 $5,000 Beatrice Braun Auditory Processing Center of Pasadena 9155041301 Non-Instructional 59-SPED14150 $1,200 Beatrice Braun Auditory Processing Center of Pasadena 2145849985 Non-Instructional 60-SPED14151 $1,200 Alan Brodney - Century City Optometric 9155041301 Non-Instructional 61-SPED14152 $530 Parent Reimbursement 4588763657 Travel 58-SPED14149 $751 Parent Reimbursement 7131049266 Travel 63-SPED14155 $1,200

Amount Budgeted Non-Instructional Consultants 13/14 $ 247,000 Amount Budgeted Non-Instructional Consultants 13/14 $ 20,000 Total Budgeted $ 267,000 Prior Board Authorization as of 6/5/14 $ 300,318 Balance $ -53,318 Positive Adjustment (See Below) $ 0 Board of Education Meeting AGENDA: June 25, 2014 13

$ -53,318 Total Amount for these Contracts $ 9,881 Balance $ -63,199

Adjustment

Non-Instructional Consultants Budget 01-65000-0-57500-11900-5890-043-1400

There has been a reduction in authorized expenditures of Non-Instructional Consultants contracts for FY 2013-2014 in the amount of $37,530 as of 6/5/14 Non- Instructional Service Contract Reduce (R) Adjusted Comment Consultant Description Number Eliminate (E) Amount

Legal 2013-2014 Budget 01-65000-0-57500-11900-5820-043-1400 Legal Contractor Service Contract Cost Description Number Not to Exceed

Amount Budgeted Legal Services 13/14 $ 370,000 Prior Board Authorization as of 6/5/14 370,000 Balance $ 0 Adjustments for this period $ 0 $ 0 Total Amount for these Contracts $ 0 Balance $ 0

Adjustment

Legal Services Budget 01-65000-0-57500-11900-5820-043-1400

There has been a reduction in authorized expenditures of Legal Services contracts for FY 2013-2014 in the amount of $ 0 as of 6/5/14 Legal Contractor Contract Reduce (R) Adjusted Comment Number Eliminate (E) Amount

COMMENT: According to the Education Code SEC.21 Section 56342, prior to recommending a new or continued placement in a non-public, non-sectarian school, the Individualized Education Program (IEP) Team must submit the proposed recommendation to the local governing board for its review and recommendation regarding the cost of such placement.

The recommendations for these severely handicapped students are made by the District IEP Teams in accordance with State and Federal laws. The mandates of IDEA require non-public school services be provided at no expense to parents if there is not an appropriate public school program available. Funding to come from a SELPA-wide non-public school/non-public agency reserve account.

MOTION MADE BY: SECONDED BY: STUDENT ADVISORY VOTE: AYES: NOES:

Board of Education Meeting AGENDA: June 25, 2014 14

TO: BOARD OF EDUCATION ACTION/CONSENT 06/25/14 FROM: SANDRA LYON / JANECE L. MAEZ / VIRGINIA I. HYATT

RE: AWARD OF PURCHASE ORDERS – 2013-14

RECOMMENDATION NO. A.08

It is recommended that the Board of Education approve the following Purchase Orders and Changed Purchase Orders from May 28, 2014, through June 18, 2014, for fiscal year 2013-14.

MOTION MADE BY: SECONDED BY: STUDENT ADVISORY VOTE: AYES: NOES:

Board of Education Meeting AGENDA: June 25, 2014 15

TO: BOARD OF EDUCATION ACTION/CONSENT 06/25/14 FROM: SANDRA LYON / JANECE L. MAEZ / VIRGINIA I. HYATT

RE: AWARD OF PURCHASE ORDERS – 2014-15

RECOMMENDATION NO. A.09

It is recommended that the Board of Education approve the following Purchase Orders and Changed Purchase Orders from May 15, 2014, through June 18, 2014, for fiscal year 2014-15.

MOTION MADE BY: SECONDED BY: STUDENT ADVISORY VOTE: AYES: NOES:

Board of Education Meeting AGENDA: June 25, 2014 16

TO: BOARD OF EDUCATION ACTION/CONSENT 06/25/14 FROM: SANDRA LYON / JANECE L. MAEZ / PAT HO

RE: ACCEPTANCE OF GIFTS – 2013/2014

RECOMMENDATION NO. A.10

It is recommended that the Board of Education accept, with gratitude, checks totaling $52,384.55 presented to the Santa Monica-Malibu Unified School District.

It is further recommended that the Fiscal/Business Services Office, in accordance with Educational Code §42602, be authorized to increase the 2013-2014 income and appropriations by $52,384.55 as described on the attached listing.

This report details only cash gifts. It includes all contributions made by individuals or companies and some of the contributions made by our PTA’s. Contributions made by a PTA in the form of a commitment and then billed are reported in a different resource. A final report that compiles all gift and PTA contributions is prepared and available annually.

COMMENT: The value of all non-cash gifts has been determined by the donors.

NOTE: The list of gifts is available on the District’s website, www.smmusd.org.

MOTION MADE BY: SECONDED BY: STUDENT ADVISORY VOTE: AYES: NOES:

Board of Education Meeting AGENDA: June 25, 2014 17

School/Site Cash Item Purpose Donor Account Number Amount Description General Supplies Adams Middle School $ 4,029.00 and Materials Various General Supplies 01-90120-0-00000-00000-8699-011-0000 $ 1,736.00 and Materials Various Cabrillo Elementary School $ 2,229.00 Field Trip Various 01-90120-0-00000-00000-8699-017-0000 $ 585.00 Field Trip Various General Supplies Educational Services $ 11,693.87 and Materials SMAPA General Supplies Disney Worldwide 01-90120-0-00000-00000-8699-030-0000 $ 876.00 and Materials Services, Inc. General Supplies $ 735.00 and Materials Various/Stairway 2014 General Supplies $ 620.00 and Materials Various General Supplies $ 548.00 and Materials Various General Supplies $ 498.00 and Materials Various General Supplies $ 202.90 and Materials WAWANESA General Supplies $ 136.00 and Materials Various General Supplies $ 25.00 and Materials Various Educational Services $ 2,100.00 Other Fees Various General Supplies 01-90125-0-00000-00000-8699-030-0000 $ 1,700.00 and Materials Various Direct Cost/Other $ 1,611.62 Fees Various Other Books/ $ 1,350.00 Reference Books Various General Supplies $ 1,300.00 and Materials Various General Supplies Lincoln Middle School $ 3,344.00 and Materials Various Parents General Supplies 01-90120-0-00000-00000-8699-012-0000 $ 2,887.00 and Materials Various Parents General Supplies $ 64.00 and Materials Various Parents General Supplies $ 12.00 and Materials Daniel Korneychuk General Supplies Malibu High School $ 21.60 and Materials Coca-Cola 01-90120-0-00000-00000-8699-010-0000 General Supplies McKinley Elementary School $ 460.00 and Materials Various 01-90120-0-00000-00000-8699-004-0000 $ 265.00 Field Trip Various $ 165.00 Field Trip Various Other Operating Santa Monica-Malibu Olympic High School $ 500.00 Expenses PTA Other Operating 01-90120-0-00000-00000-8699-014-0000 $ 300.00 Expenses Marcia Gecht Other Operating Rogers Elementary School $ 9,369.06 Expenses Will Rogers PTA

Board of Education Meeting AGENDA: June 25, 2014 18

Other Operating 01-90120-0-00000-00000-8699-006-0000 $ 600.00 Expenses Heal The Bay Roosevelt Elementary School $ 508.50 Direct Cost Rhonda B. Schneider 01-90120-0-00000-00000-8699-007-0000 General Supplies Santa Monica High School $ 883.00 and Materials Various General Supplies 01-90120-0-00000-00000-8699-015-0000 $ 680.00 and Materials Various General Supplies Webster Elementary School $ 350.00 and Materials Various 01-90120-0-00000-00000-8699-008-0000

TOTAL $ 52,384.55

Board of Education Meeting AGENDA: June 25, 2014 19

TO: BOARD OF EDUCATION ACTION/CONSENT 06/25/14 FROM: SANDRA LYON / JANECE L. MAEZ / PAT HO

RE: APPROPRIATION TRANSFERS AT SCHOOL YEAR-END – FY 2013-14

RECOMMENDATION NO. A.11

It is recommended that the Board of Education approve the attached authorization to make appropriation transfers.

COMMENTS: The Los Angeles County Office of Education encourages District's Governing Boards to authorize the County Office to make appropriation transfers. The District will identify the source of the funds to be transferred. Copies of transfers will be sent to Santa Monica-Malibu Unified School District as they occur. This action is recommended by the Los Angeles County Office of Education and is a routine occurrence.

The provision of the Education Code that allows for this is Section 42601 as follows: “At the close of any school year a school district may, with the approval of the governing board, identify and request the County Superintendent of Schools to make the transfers between the designated fund balance or the unappropriated fund balance and any expenditure classification or classifications, or balance any expenditure classifications of the budget of the district for that school year as necessary to permit the payment of obligations of the district incurred during that school year. For each elementary, high school, and unified school district that during the preceding school year, had an average daily attendance less than the level, as appropriate, specified in subdivision (a) of EC 41301, the County Superintendent of Schools, with the consent of the Governing Board of the School District, may identify and make the transfers, and shall notify the districts."

Fiscal year-end posting of warrants or liabilities, or both, may cause overdraft in appropriation accounts, which will need budget transfers between major objects or reserve accounts. Authorizing these transfers to be made will facilitate our year-end closing process.

MOTION MADE BY: SECONDED BY: STUDENT ADVISORY VOTE: AYES: NOES:

Board of Education Meeting AGENDA: June 25, 2014 20

TO: BOARD OF EDUCATION ACTION/CONSENT 06/25/14 FROM: SANDRA LYON / JANECE L. MAEZ / VIRGINIA I. HYATT

RE: EMERGENCY RESOLUTION AND CONTRACT RATIFICATION FOR DUCT CLEANING AT MALIBU HIGH AND CABRILLO ELEMENTARY SCHOOLS BY AIR TEK – BID#15.02

RECOMMENDATION NO. A.11

It is recommended that the Board of Education approve an Emergency Resolution and contract ratification, without advertising, to Air Tek, for Duct Cleaning at Malibu High and Cabrillo Elementary Schools in an amount not to exceed $59,980.00.

Funding Information Budgeted: Yes Fund: 25 Source: Capital Facilities Fund Account Number: 25-90100-0-00000-82000-5890-050-1500

COMMENT: This award will authorize Air Tek to clean ducts at Malibu High and Cabrillo Elementary Schools prior to the opening of school. Bid documents have been prepared, five (5) bidders were invited to attend a mandatory job walk; three (3) contractors attended.

This cleaning is part of Best Management Practices (BMP) and has been approved by Environ and EPA.

A payment bond and all other construction documents will be furnished for this project. Los Angeles County Department of Education has approved this project as an Emergency Project and will require unanimous approval by resolution which follows. Duration of the project is 5-6 weeks and will be completed by August 1, 2014.

Bid results are as follows: The Penn Air Group $107,650.00 Air Tek Indoor Solutions $ 59.980.00 American Technologies Inc. $398,750.00

Hourly rates are available in the Purchasing Office for review.

Emergency Resolution follows for approval and signatures.

MOTION MADE BY: SECONDED BY: STUDENT ADVISORY VOTE: AYES: NOES:

Board of Education Meeting AGENDA: June 25, 2014 21

SANTA MONICA-MALIBU UNIFIED SCHOOL DISTRICT BOARD OF EDUCATION

EMERGENCY RESOLUTION FOR AWARDING “Duct Cleaning at Malibu High and Cabrillo Elementary Schools” WITHOUT ADVERTISING

Action taken by the members of the Board of Education of the Santa Monica-Malibu Unified School District at a regular meeting held June 25, 2014.

BE IT UNANIMOUSLY RESOLVED by this Board that an emergency exists wherein certain repairs, alterations, work and improvements are necessary to permit the continuance of existing school classes, or to avoid danger to health, life or property, to wit:

As outlined in the Comprehensive PCB-Related Building Materials Inspection, Management and Removal Plan for the Santa Monica-Malibu Unified School District, as prepared by Environ, environmental consultants, the District must take immediate action to address environmental concerns at Malibu High and Cabrillo Elementary Schools. Duct cleaning is one of several steps in a Best Management Practices (BMP) cleaning to be completed this summer at both sites. The plan was developed due to a directive given to the District by Region IX of the Environmental Protection Agency (EPA). Since the project has a limited time frame to perform the work, the District has had to expedite the bidding procedure so that the contractor can start work at both facilities by June 19th. The District has issued Bid# 15.02, without advertising, and is waiting for proposals to be received on June 9, 2014.

This emergency procedure will enable the District to correct this condition by August 1, 2014, at Malibu High and Cabrillo Elementary Schools.

The job is estimated to cost between $175,000 and $500,000.

BE IT FURTHER RESOLVED that this Board makes contracts in writing on behalf of the District, without advertising for bids or inviting of bids for the performance of labor and furnishing of materials and supplies for such repairs, alterations, work and improvements.

BE IT FURTHER RESOLVED that before entering into such contracts, that the approval of the County Superintendent of Schools be secured to this resolution and to the proposed contracts.

Adopted this 25th day of June 2014

______President Vice President

______Board Member Board Member

______Board Member Board Member

______Board Member

Board of Education Meeting AGENDA: June 25, 2014 22

TO: BOARD OF EDUCATION ACTION/CONSENT 06/25/14 FROM: SANDRA LYONS / JAN L. MAEZ / VIRGINIA HYATT

RE: AUTHORIZATION TO USE NATIONAL JOINT POWERS ALLIANCE (NJPA) CONTRACT NO. 031913-SGL – SIMPLEX GRINELL FIRE EQUIPMENT

RECOMMENDATION NO. A.13

It is recommended that the Board of Education authorize the use of the NJPA/Contract No. 031913-SGL to Simplex Grinnell for fire alarm, security, equipment, supplies and associated services per the terms and conditions of the public agency’s contract on an as needed basis, through the extended contract period of April 2, 2017.

COMMENTS: School district governing boards have the authority to “piggyback” on another public agency’s bid per public contract code section 20118 and 20652 when it is determined to be in the “best interest of the district.” It is often advantageous for district to utilize piggyback bids when contract items are identical to the district’s specifications. Using piggyback contracts saves time and money, and they often provide lower prices than a single jurisdiction would be able to obtain.

MOTION MADE BY: SECONDED BY: STUDENT ADVISORY VOTE: AYES: NOES:

Board of Education Meeting AGENDA: June 25, 2014 23

TO: BOARD OF EDUCATION ACTION/CONSENT 06/25/14 FROM: SANDRA LYON / JANECE L. MAEZ / VIRGINIA I. HYATT

RE: AWARD OF EXTERIOR STAIR RENOVATION MCKINLEY ELEMENTARY SCHOOL BY GRAPH COMPANY – BID#15.01

RECOMMENDATION NO. A.14

It is recommended that the Board of Education award Bid #15.01, McKinley Exterior Stair Renovation to Graph Company in an amount not to exceed $60,300.00.

Funding Information Budgeted: Yes Fund: 40 Source: Special Reserved Fund Account Number: 40-90100-0-00000-82000-5640-060-2600 Description: Wells Fargo

COMMENT: Three exterior stairwells at McKinley Elementary School are in need of repair on the campus which are located on the west and east sides of building C and the north stairwell of building B.

The scope of work for this project includes project scoping documentation and testing clearances by Alta Environmental, DSA inspection services by Knowland Construction. Engineering and inspection services by Ishler Engineering and the scope of bid #15.01 for the painting, welding and repairs by Graph Company, for a total project cost of $60,300.00. Due to the duration of the repairs and the multiple disciplines required to complete the project, the work can only be performed during a time when the campus is unoccupied. This work is scheduled to be performed and completed by August 1, 2014.

Eight Contractors were invited to bid; four contractors attended the mandatory job walk on May 27, 2014. Two bidders submitted proposals as listed below:

Graph Company $ 60,300.00 Korade & Associates $155,877.00

MOTION MADE BY: SECONDED BY: STUDENT ADVISORY VOTE: AYES: NOES:

Board of Education Meeting AGENDA: June 25, 2014 24

TO: BOARD OF EDUCATION ACTION/MAJOR 06/25/14 FROM: SANDRA LYON / JANECE L. MAEZ / VIRGINIA I. HYATT

RE: APPROVAL FOR DISPOSAL / RECYCLE OF SURPLUS EQUIPMENT

RECOMMENDATION NO. A.15

It is recommended that the Board of Education approve the disposal, sale, recycling or donation of the surplus equipment and furniture listed below.

COMMENT: All items are obsolete, beyond economic repair, unusable or deemed as surplus. Items will be disposed of in accordance with Educational Code 17545-1755.

School / Item Qty Serial # Acquired Asset # Department Adams iMac Desktop 12 W87150A5VUX, 2007 17411, 17418, 17385, Computers W86190N9U2N, 17386, 17367, 17399, W8603L7GU2N 17392, 17415, 18716, 17432, 18707

Adult Ed Apple Macintosh 1 TY6409ZW8FV 1996 5291 M3457 Computer Gateway Computer 0035994320 N/A 10239 Gateway E6100 1 0033211586 2004 16153 Computer Server Canon IR33 Copier 1 MPH56358 2004 16099

Districtwide Textbooks & 1 ISBN on file in Purchasing On file* N/A* Literature books Lot Department*

District Scotsman Ice Machine 2 Unknown 1985 5108 08031320012327 2008 18933 Gateway E4100 1 0032665655 2003 14609 Computer

Ed Svcs Apple iBook A100 1 UV2330ZM4R 2002 14012 Computer Apple MacBook A118 1 4H6231BPU9D 2006 17227 Computer Apple PowerBook G4 2 QT02109AHKE, 2005 n/a, 16886 Computer W853785RG4 Boxlight CP720e 1 310300166310164 2006 17732 Projector HP LaserJet 5M Printer 1 USKB208429 1997 5721/12226 (two tags on one unit) InFocus W240 1 AVHC71900666 n/a 18359 Projector InFocus W2100 1 A7MB83102684 n/a n/a Projector NEC VT695 Projector 1 7501069FE 2007 18240 NEC VT700 Projector 2 7801420FB, 7801453FB n/a n/a Sharp PG-D21OU 1 910312505 2000 7776 Projector

Board of Education Meeting AGENDA: June 25, 2014 25

School / Item Qty Serial # Acquired Asset # Department Ed Svcs - Smart Airliner Slate 5 8EZ012862, 9AZ016590, n/a n/a Continued WS100 8LZ018271, 8LZ017803, 9AZ016590 Sony Digital Camera 1 S010357573G 2001 12457 Wall Partitions 25 n/a n/a n/a

Fiscal HP DC7900 Computer 1 MXL9130WV8 2009 22060 HP DC5800 Computer 2 MXL848002T 2009 22059 Unknown 2009 19805

Food Svcs Crescor Warmer, 1 JJDK86188B n/a n/a H3391813 Milk Cooler, SMF34 1 n/a n/a 12037

Grounds Billy Goat Vacuum 2 010807059 2007 18214 KD51 010807058 2007 18213

Lincoln Canon IR65 Copier 2 SLP12954 2006 17756 SLP03292 2006 17875 Canon IR 400 1 NNV12455 2001 8906 Duplo 31S Duplicator 1 001265848 2001 9158 Duplo 330L Duplicator 1 021164953 2003 14543

Malibu HP 5800 Laptop 1 C2E841FWB9 2009 19800 Computer

Muir Apple A100 eMac 9 G8349548PPO 2004 14663 Computer YM4149TBQJA 16591 G8350389PP0 14666 YM4149TAQJA 16576 Apple A100 eMac YM4149QQQJA 2004 16590 Computer G8435029QB N/A YM5242XTSCG N/A G834954EPPO 14646 G842062TQJ7 16679 Apple B989 eMac 3 G8519AVLSCF 2005 16856 Computers G8519ALBSCF 16844 G8519D4ASCF 16865 HP Elitebook 1 CND1087TFW 2011 25050 Canon IR50 Copier 1 KHT0427 2010 19845

Roosevelt Gate E2600 Computer 2 0040331328 2007 18396 0040331326 18393

Samohi Apple PowerMac G4 5 XB221129M1X, XB22111VM1X, N/A N/A XB29607NMXD, XB23607QMXD, XB22111TMIX Gateway 4620N 1 0004629763 2008 19583 Computer Gateway 4300 4 00357Z2919, 0035506099, 2005 16891, 16837, 16840, Computers 0035506102, 0035506101 16939 Gateway 4100 2 0033006558, 0032889505 2004 13166, 13140 Computers Gateway 2300 1 0034797478 2005 16628 Computer

Board of Education Meeting AGENDA: June 25, 2014 26

School / Item Qty Serial # Acquired Asset # Department SMASH Apple PowerMac G4 1 XB32103RNIS 2003 12577 Computer Apple G4 iBook 6 UV1425A6LPX, 2001, 12751, 14046, 16123, UV23207WM4S, 2002, 17273, 17285, n/a UV41115EPMM, 2004, 4H621055SE7, 2006 4H6210JESE7 Unknown Gateway E4100 2 0032551832, 0033890696 2003 14528, n/a Computer HP PSC 2175 Printer 1 Unknown n/a n/a HP PhotoSmart 1 Unknown n/a n/a

Special Ed HP 6730 Laptop 1 CNU83424P1 2009 19776 Computer

Supt Ofc. HP 6550 Laptop 1 CNU0363065 2011 25046 Computer Panasonic Panafax 1 11000504525 2000 8333 UF333 Fax Brother 1960 Fax 1 164D980B959 n/a n/a Bell & Howell 16MM 1 n/a n/a n/a Filmsound Projector

* An extensive list of discarded textbooks and literature books is on file in the purchasing office by title and ISBN numbers and available for review upon request. All textbooks are outdated and deemed as surplus. Disposal of textbooks are in accordance with Educational Code Section 60510.

MOTION MADE BY: SECONDED BY: STUDENT ADVISORY VOTE: AYES: NOES:

Board of Education Meeting AGENDA: June 25, 2014 27

TO: BOARD OF EDUCATION ACTION/CONSENT 06/25/14 FROM: SANDRA LYON / JANECE L. MAEZ / STUART A. SAM

RE: CONTRACT AMENDMENT #10 FOR GEOTECHNICAL OBSERVATION AND TESTING SERVICES – SANTA MONICA HIGH SCHOOL – SCIENCE AND TECHNOLOGY CLASSROOM BUILDING AND SITE IMPROVEMENTS – AMEC ENVIRONMENTAL & INFRASTRUCTURE, INC. – MEASURE BB

RECOMMENDATION NO. A.16

It is recommended that the Board of Education approve Contract Amendment #10 to AMEC Environmental & Infrastructure, Inc. for additional Geotechnical Services for the Santa Monica High School Science and Technology Building and Site Improvement Project for an amount not to exceed $42,966, for a total contract amount of $326,538.

Funding Information Budgeted: Yes Fund: 83 Source: Measure BB Account Number: 83-90500-0-00000-85000-5802-015-2600 Project: Santa Monica High School Budget Category: Soft Costs/Environmental Testing/Geotechnical & Soils

COMMENTS: AMEC Environmental & Infrastructure, Inc. is providing Geotechnical Observation and Testing Services for the Santa Monica High School Science and Technology Building and Site Improvement Project. Contract amendment #8 was approved on March 5, 2013 for an amount of $44,600. Contract Amendment #9 was approved on February 6, 2014 for an amount for $35,193 for this scope. AMEC’s original price was based on a milestone schedule and the plans for a single phased project. Subsequently, the decision to keep the Science Building and only demolish the Technology building resulted in a redesign, now known as Phase II. The phasing of the work, and accommodations to maintain fire department access, has led to unanticipated out-of-sequence work with multiple move-ins. We have reviewed the work to be performed with the Inspector of Record, and he concurs that the additional geotechnical services will be required.

The estimated additional testing required to complete the Phase 1 portion of the project will result in a total add of $28,875. AMEC has estimated that the partial cost for Phase 2 testing will be $14,091. There are sufficient funds in the projects Soft Costs/Test & Inspection/Materials Lab budget category to cover this expense. It is recommended the Board of Education approve this amendment to allow for uninterrupted testing and observation. The revised contract total will be $326,538.

District anticipates a future item to complete Phase II at a later date

(Continued on next page)

Board of Education Meeting AGENDA: June 25, 2014 28

ORIGINAL CONTRACT – Samohi Seismic Evaluation $31,600 CONTRACT AMENDMENT #1 (Samohi Seismic) $5,000 CONTRACT AMENDMENT #2 (Samohi Seismic) $18,030 CONTRACT AMENDMENT #3 (Samohi Seismic) $2,000 CONTRACT AMENDMENT #4 (Samohi DSA Closeout) $6,000 CONTRACT AMENDMENT #5 (Washington CDS) $9,675 CONTRACT AMENDMENT #6 (Company Name Change) $0 CONTRACT AMENDMENT #7 (Samohi Science and Tech Geotech) $131,474 CONTRACT AMENDMENT #8 (Samohi Science and Tech Geotech) $44,600 CONTRACT AMENDMENT #9 (Samohi Science and Tech Geotech) $35,193 CONTRACT AMENDMENT #10 (Samohi Science and Tech Geotech) $28,875 CONTRACT AMENDMENT #10 (Samohi Phase 2 West Site Geotech) $62,925 TOTAL: $375,372

A Friday memo accompanies this board item.

MOTION MADE BY: SECONDED BY: STUDENT ADVISORY VOTE: AYES: NOES:

Board of Education Meeting AGENDA: June 25, 2014 29

TO: BOARD OF EDUCATION ACTION/CONSENT 06/25/14 FROM: SANDRA LYON / JANECE L. MAEZ / STUART A. SAM

RE: AWARD OF BID #14.01.BB – PROVIDE VOICE AND DATA COMMUNICATIONS EQUIPMENT AT SANTA MONICA HIGH SCHOOL – SCIENCE & TECHNOLOGY BUILDING AND SITE IMPROVEMENTS PROJECT – LOWEST RESPONSIVE RESPONSIBLE BIDDER – MEASURE BB

RECOMMENDATION NO. A.17

It is recommended that the Board of Education award Bid #14.01.BB, Provide Voice and Data Communications Equipment, to the lowest responsive responsible bidder, in the amount of $300,923.05., plus allowance of $40,000 for installation.

Funding Information Budgeted: Yes Fund: 83 Source: Measure BB Account Number: 83-90500-0-00000-85000-6200-015-2600 Project: Santa Monica High School – Science & Tech Building & Site Improvements Budget Category: Hard Cost/Construction Contract

COMMENTS: The Board of Education approved the Samohi Science and Technology budget that included the purchase of new equipment to support a 10Gig fiber backbone for the new construction. The total allocation for the technology infrastructure and equipment, not including installation is $300,923.05.

The bidding opportunity for RFP #14.01.BB, Provide Voice and Data Communications Equipment was advertised in December, 2013; bid solicitations were due on January 23, 2014. Direct invitations were solicited to multiple vendors capable of providing the required equipment.

Technology equipment is submitted as an RFP with very specific criteria. Qualified responses to the RFP must demonstrate that their proposed solution will meet the criteria established in the RFP. Three qualified responses were received from Meridian IT, NexusIS, and SIGMAnet and they have been evaluated by District IS staff and the District’s Technology Consultant who assisted with the preparation of the RFP. The proposal from Meridian IT met all of the criteria of the RFP and provided the most competitive price.

Meridian IT ...... $300,923.05 (recommended) NexusIS ...... $318,519.86 SIGMAnet...... $313,717.39

Additionally, $40,000 installation services allowance is required for onsite support, design, configuration and installation of equipment.

It is recommended that Meridian IT, being found to be the lowest responsive responsible bidder, be awarded the contract in an amount not to exceed $340,923.05, including the allowance for installation services. The award amount is under the estimated costs for the RFP.

Board of Education Meeting AGENDA: June 25, 2014 30

ORIGINAL CONTRACT AMOUNT (Award of Bid #14.01.BB) $300,923.05 INSTALLATION ALLOWANCE $ 40,000.00 TOTAL CONTRACT AMOUNT $340,923.05

A Friday memorandum accompanies this board item

MOTION MADE BY: SECONDED BY: STUDENT ADVISORY VOTE: AYES: NOES:

Board of Education Meeting AGENDA: June 25, 2014 31

TO: BOARD OF EDUCATION ACTION/CONSENT 06/25/14 FROM: SANDRA LYON / JANECE L. MAEZ / STUART A. SAM

RE: CONTRACT AMENDMENT #28 FOR ENVIRONMENTAL MONITORING AT EDISON LANGUAGE ACADEMY – NEW CONSTRUCTION – ARCADIS – MEASURE BB

RECOMMENDATION NO. A.18

It is recommended that the Board of Education approve Contract Amendment #28 to Arcadis U.S., Inc. in an amount not to exceed $63,775 for a total contract amount of $882,755.

Funding Information: Budgeted: Yes Fund: 81 Source: School Building Fund Account Number: 81-90500-0-00000-85000-5802-001-2600 Project: Edison Language Academy – New Construction Budget Category: Soft Costs, Environmental, Hazmat Environmental

COMMENT: Contract Amendment #28 is to supplement the unanticipated services not completely included in the previous amendments. The District has recently increased the services of environmental monitoring since the original base contract.

On 11/04/14, Contract Amendment 20, Abatement, Demolition & Soil Remediation for $69,555.00, the environmental monitoring portion provided an allocation balance of $26,718.00 for a non-specific environmental monitoring. The exact scope of work was not specifically identified until the project interiors were completed and a walk through of the premises was conducted by a team of environmental engineers made up of the Parson's program management and Arcadis. As part of the commissioning process, the District has various options available to meet the Interior Air Quality requirements. The District has elected to complete all options including the most exhaustive which is the air sampling to determine compliance for occupancy.

This meeting determined the proposed scope as follows: Task 1 – Baseline Indoor Air Sampling (completed Dec 23, 2013) $26,445 Task 2 – Indoor Air Assessment Tech Memo (completed 01/13/14 Confirming Occupancy) $7,263 Task 3 – Follow-Up Indoor Air Sampling (completed January 23, 2013) $6,814 Task 4 – Comprehensive IAQ Report $11,505 Task 5 – Abatement Oversight and Monitoring $31,324 Task 6 – Abatement Close-Out Report * $3,629 Task 7 – Project Management and Technical Support ** $3,513 Total all Tasks $90,493

Board of Education Meeting AGENDA: June 25, 2014 32

The IAQ field sampling activities were conducted on December 20 and 23, 2013 and laboratory analyses were performed on 13 outdoor ambient air and 29 indoor air samples, including duplicates, from inside and outside the Edison Language Academy, and a rush turnaround time, so occupancy could occur on in January 2014 ARCADIS prepared and submitted an indoor air assessment technical memorandum (tech memo) to the SMMUSD on January 3, 2014. The memorandum also recommended performing additional air sampling to confirm data collected after occupancy, during the first round of sampling.

The additional air sampling was performed on January 20, 2014 there was no issues.

Cost to perform IAQ Evaluation Tasks (Tasks 1-4): $52,027 Amount deducted from CA #20: <$26,718 > Cost to complete IAQ Tasks: $25,309 Cost to perform Abatement Tasks (*Tasks 5-6-pending EPA/Environ requirements): $34,953 * Cost to perform Project Mgnt. Task (**Task 7-pending EPA/Environ requirements): $3,513 ** This proposed Contract Amendment Total cost to complete beyond CA#20: $63,775

The District will also be performing an approximate one year sampling at areas defined by the Environmental Engineers to monitor the interior air for ultra fine particulate matter. The scope and testing will begin upon the completion of the adjacent construction work which include the pre-school and site work. District anticipants further amendments to extend environmental services.

Original Contract Amount $ 54,300 Contract Amendment #1 (Pipe Risk Eval.,ELA) 26,686 Contract Amendment #2 (Env. Assessment, Lincoln) 50,879 Contract Amendment #3 (Env. Assessment, 4 sites) 162,335 Contract Amendment #4 (Pipe Risk Phase 2, ELA) 32,392 Contract Amendment #5 (Contract Extension) 0 Contract Amendment #6 (Malibu, SAMOHI) 4,200 Contract Amendment #7 (Pipe Risk Stage 2, SAMOHI) 6,770 Contract Amendment #8 (Removal Action Plan,ELA) 21,010 Contract Amendment #9 (Sampling Lincoln) 16,808 Contract Amendment #10 (Sampling Adams) 21,608 Contract Amendment #11 (Sampling RAW Adams) 31,970 Contract Amendment #12 (Sampling RAW Lincoln) 25,320 Contract Amendment #13 (Revised Phase 1, Malibu) 860 Contract Amendment #14 (Edison, RAW, Bid assist) 5,850 Contract Amendment #15 (Edison, RAW, Monitoring) (not approved) 0 Contract Amendment #16 (Adams, RAW, Bid assist) 5,000 Contract Amendment #17 (Lincoln, RAW, Bid assist) 3,800 Contract Amendment #18 (Malibu, sampling, RAW) 34,870 Contract Amendment #19 (Adams, add’l sampling) 8,550 Contract Amendment #20 (Edison, Virginia Ave., Remed. Monitoring) 69,555 Contract Amendment #21 (Adams, Pkg. 2b, Remed. Monitoring) 44,011 Contract Amendment #22 (Malibu HS, Bid Docs.) 5,000 Contract Amendment #23 (Malibu HS, Bid Docs.) 126,291

Board of Education Meeting AGENDA: June 25, 2014 33

Contract Amendment #24 (Edison RAW Monitoring Areas 3 & 4) 24,635 Contract Amendment #25 (Lincoln MS, RAW Monitoring) 22,151 Contract Amendment #26 (John Adams MS, RAW Monitoring) 14,129 Contract Amendment #27 (Contract Extension) 0 Contract Amendment #28 (Edison Monitoring) 63,775 Total Contract Amount $882,755

A Friday memorandum accompanies this board item

MOTION MADE BY: SECONDED BY: STUDENT ADVISORY VOTE: AYES: NOES:

Board of Education Meeting AGENDA: June 25, 2014 34

TO: BOARD OF EDUCATION ACTION/CONSENT 06/25/14 FROM: SANDRA LYON / JANECE L. MAEZ / STUART A. SAM

RE: CONTRACT AMENDMENT #19 – AMENDMENT TO CONTRACT FOR CONSTRUCTION MANAGEMENT SERVICES – PARSONS – MEASURE BB

RECOMMENDATION NO. A.19

It is recommended that the Board of Education approve Contract Amendment #19 with Parsons Environment & Infrastructure Group, Inc. for Construction Management services for $1,180,000.00 for total Parsons Measure BB Contract amount of $30,116,531.

Funding Information Budgeted: Yes Funds: 21, 81, 82, 83 Source: Measure BB Account Numbers: XX-90500-0-00000-85000-5802-XXX-2600

Projects: John Adams MS – New Construction and Modernization $ 60,000 Olympic HS-Modernization $500,000 Lincoln MS Modernization-New Construction $200,000 Edison New Construction $420,000 (Total) $ 1,180,000

Budget Categories: Direct Costs\Hard Costs\Construction Management

COMMENTS: Program Reserve balance of 10/15/20012 of $13,200,000 was allocated into anticipated categories forecasted at the time on the active construction projects. Technology equipment specifically for classrooms were not included in the originally 10.7m Technology District Wide projects. To meet the District Technology Standards in the classroom a general forecast from the Program Reserve was established. Management services in the original program did not account for Program Controls, Estimating, Scheduling, extended services for phasing projects, Communication, Logistics and planning of transportation issues, parking planning, extended environmental, asset management, move management, and document controls. To meet the typical program controls standards PM/CM management extended services a general forecast was established. Hard Construction Cost & Change Orders were forecasted and projected on current construction projects. The forecast considered unforeseen conditions and contract documentation conflicts. Soft Cost forecast were minimally forecasted. Only indentified under allocations were considered.

Technology Equipment/computers $2,666,199.00 PM/CM Management Extended services $3,901,774.00 Hard Construction Cost & Change Orders $6,311,336.00 Soft Cost $ 284,000.00 Unallocated $ 36,691.00 Total Program Reserve $ 13,200,000.00

Contract Amendment #19 for Parsons is an anticipated reallocation of the PM/CM Management Extended services. Including this Contract Amendment the reserve expenditures are as follows:

Board of Education Meeting AGENDA: June 25, 2014 35

Program Reserve Allocation expenditures:

Technology Equipment/Laptops <$1,210,957.76> PM/CM Management Extended services <$2,817,000.00> Hard Construction Cost Change Orders <$3,201,723.80> Soft Cost < $ 284,000.00> Total Expenditures <$7,513,681.56>

Program Reserve Balance $5,686,318.44

Minor adjustment to the scope on CA #11 for DSA closeout on legacy projects includes addressing current BB projects with legacy DSA issues. DSA has tied legacy DSA issues with the certification of new projects. This currently includes Olympic and JAMS only. The current balance of $148,848.90 in DSA closeout is re-allocated to Olympic CM to address the Olympic Project with legacy DSA issues.

ORIGINAL CONTRACT AMOUNT (Revised in CA#8) $14,700,000.00 Revised Contract Amendment #1 (General CM) $1,839,561.00 Contract Amendment #2 (Safety/Security projects) $1,191,662.00 Contract Amendment #3 (Edison New construction) $2,416,159.00 Contract Amendment #4 (JAMS Modernization) DSA #03-112808 $1,580,390.00 Contract Amendment #5 (Lincoln MS) New Building - DSA #03-112865 Modular Classroom & Library - DSA #03-112987 Modernization of Main Building - DSA #03-113031 $2,230,321.00 Contract Amendment #6 (Samohi Science &Tech, Fields) DSA #03-113433 $2,366,741.00 Contract Amendment #7 (Malibu Campus Improvement) DSA #03-113456 $2,068,097.00 Contract Amendment #8 (Original Contract Amount Reduced to $11,500,000) ($3,200,000.00) Contract Amendment #10 (Design & Project Commissioning) $1,325,000.00 Contract Amendment #11 (DSA Closeout) $736,600.00 Contract Amendment #13 (reallocation of commissioning) $0.00 Contract Amendment #14 (CM Reimbursable) $900,000.00 Contract Amendment #15 Jam CM Increase) $325,000.00 Contract Amendment #16 (General CM Support/FFE) $412,000.00 Contract Amendment #17 (reallocation of commissioning) $0 Contract Amendment #18 (Additional Commissioning at Edison) $45,000 Contract Amendment #19 (Project CM Extended Services) $1,180,000.00 TOTAL CONTRACT AMOUNT $30,116,531.00

Parsons amendment for CCJUP under separate funding Original Contract Amount-CCJUP (MOU 1) $167,500.00 Contract Amendment-CCJUP #1 (CCJUP MOU 2 Synthetic Field) $129,257.00 Contract Amendment #9 (CCJUP) CCJUP Project Management Services $1,450,000.00 CCJUP Construction Management Services $1,250,000.00 Total CCJUP $2,996,757.00

Board of Education Meeting AGENDA: June 25, 2014 36

Contract Amendment #12 (Stadium Lighting) $77,280.00 Total Malibu Stadium Lighting $77,280.00

A Friday memorandum accompanies this item

MOTION MADE BY: SECONDED BY: STUDENT ADVISORY VOTE: AYES: NOES:

Board of Education Meeting AGENDA: June 25, 2014 37

TO: BOARD OF EDUCATION ACTION/CONSENT 06/25/14 FROM: SANDRA LYON / JANECE L. MAEZ / STUART A. SAM

RE: ACCEPT WORK AS COMPLETED – MULTIPLE PURCHASE ORDERS PROJECTS – CAPITAL FUND & MEASURE BB

RECOMMENDATION NO. A.20

It is recommended that the Board of Education accept as completed all work contracted for the indicated Purchase Orders:

John Adams Middle School – Modernization Project PO Substantial Vendor Name/Project Amount Number Completion Date AC Pros 144659 $8,760.00 4/16/14

Edison Language Academy – New Construction Project PO Substantial Vendor Name/Project Amount Number Completion Date Sam’s Iron Works 143789 $24,435.00 5/29/14 Digital Networks Group 144712 $8,840.66 5/21/14

COMMENT: A Notice of Completion must be filed for Purchase Orders over $25,000 and within thirty-five (35) days with the County of Los Angeles pending approval by the Board of Education.

MOTION MADE BY: SECONDED BY: STUDENT ADVISORY VOTE: AYES: NOES:

Board of Education Meeting AGENDA: June 25, 2014 38

TO: BOARD OF EDUCATION ACTION/CONSENT 06/25/14 FROM: SANDRA LYON / DEBRA MOORE WASHINGTON

RE: CERTIFICATED PERSONNEL – Elections, Separations

RECOMMENDATION NO. A.21

Unless otherwise noted, all items are included in the 2013/2014 approved budget.

ADDITIONAL ASSIGNMENTS ADAMS MIDDLE SCHOOL Woo, Angela 130 hrs @$86.01 3/31/14-6/30/14 Own Hrly/$11,181 TOTAL OWN HOURLY $11,181 Comment: TOSA – Substitute Assistant Principal 01-Unrestricted Resource

CHILD DEVELOPMENT SERVICES Alidina, Jamila 368 hrs @$32.43 6/11/14-8/14/14 Own Hrly/$11,934 Barba, Yesenia 368 hrs @$29.17 6/11/14-8/14/14 Own Hrly/$10,735 Barreras-Graciano, Laura 368 hrs @$19.46 6/11/14-8/14/14 Own Hrly/$ 7,161 Cerrato, Wendy 368 hrs @$33.65 6/11/14-8/14/14 Own Hrly/$12,383 Chaheme-Morales, Yessenia 368 hrs @$35.15 6/11/14-8/14/14 Own Hrly/$12,935 Cruse, Patricia 368 hrs @$36.90 6/11/14-8/14/14 Own Hrly/$13,579 Cueva, Leonardo 368 hrs @$23.94 6/11/14-8/14/14 Own Hrly/$12,383 Douglas, Jennifer 368 hrs @$34.66 6/11/14-8/14/14 Own Hrly/$12,755 Gluck, Heidi 368 hrs @$35.78 6/11/14-8/14/14 Own Hrly/$19,735 Henry, Cassy 368 hrs @$32.90 6/11/14-8/14/14 Own Hrly/$12,107 Langley, Zoe 368 hrs @$24.58 6/11/14-8/14/14 Own Hrly/$ 9,045 Lockwood, Silvia 368 hrs @$31.04 6/11/14-8/14/14 Own Hrly/$11,423 Martinez, Emelita 368 hrs @$36.90 6/11/14-8/14/14 Own Hrly/$13,579 Norodom, Pachapor 368 hrs @$31.78 6/11/14-8/14/14 Own Hrly/$11,695 Olliff, Elizabeth 368 hrs @$32.43 6/11/14-8/14/14 Own Hrly/$11,934 Patton, Roxanna 368 hrs @$32.43 6/11/14-8/14/14 Own Hrly/$11,934 Redding, Yael 368 hrs @$26.81 6/11/14-8/14/14 Own Hrly/$ 9,866 Reed, Flavia 368 hrs @$34.40 6/11/14-8/14/14 Own Hrly/$12,659 Rodriguez, Claudia 368 hrs @$33.54 6/11/14-8/14/14 Own Hrly/$12,343 Rodriguez, Melinda 368 hrs @$30.67 6/11/14-8/14/14 Own Hrly/$11,287 Romo, Patricia 368 hrs @$34.66 6/11/14-8/14/14 Own Hrly/$12,755 Rosas-Lopez, Cecelia 368 hrs @$26.81 6/11/14-8/14/14 Own Hrly/$ 9,866 Sanchez-Aviles 368 hrs @$29.61 6/11/14-8/14/14 Own Hrly/$10,896 Smith, Courtnee 368 hrs @$28.79 6/11/14-8/14/14 Own Hrly/$10,595 Sugasaware, Patricia 368 hrs @$30.67 6/11/14-8/14/14 Own Hrly/$11,287 Williams, Valerii 368 hrs @$30.67 6/11/14-8/14/14 Own Hrly/$11,287 TOTAL OWN HOURLY $308,458 Comment: Summer Assignment 12-CA State Preschool Prog

Brisky, Perla 368 hrs @$30.66 6/11/14-8/14/14 Own Hrly/$11,282 Castellon, Emma 368 hrs @$26.81 6/11/14-8/14/14 Own Hrly/$ 9,866 Conway, Kenyatta 368 hrs @$24.83 6/11/14-8/14/14 Own Hrly/$ 9,137 Garrett, Chakesha 368 hrs @$22.43 6/11/14-8/14/14 Own Hrly/$ 9,866 Gonzalez, Yolanda 368 hrs @$32.43 6/11/14-8/14/14 Own Hrly/$11,934 Gutierrez, Sofia 368 hrs @$28.42 6/11/14-8/14/14 Own Hrly/$10,459 Herberg, Joan 368 hrs @$35.15 6/11/14-8/14/14 Own Hrly/$12,935 Jaye, Susan 368 hrs @$32.43 6/11/14-8/14/14 Own Hrly/$11,934 Justis, Vicki 368 hrs @$34.66 6/11/14-8/14/14 Own Hrly/$12,755 Mercier, Alisha 368 hrs @$34.03 6/11/14-8/14/14 Own Hrly/$12,523 Smith, LaTonya 368 hrs @$28.80 6/11/14-8/14/14 Own Hrly/$10,598 Board of Education Meeting AGENDA: June 25, 2014 39

Yadegari, Sholeh 368 hrs @$26.81 6/11/14-8/14/14 Own Hrly/$ 9,866 TOTAL OWN HOURLY $133,155 Comment: Summer Assignment 12-Unrestricted Resource -50% 12-CA State Preschool Prog -50%

Meek, Dorie 8 hrs @$32.90 6/11/14 Own Hrly/$263 TOTAL OWN HOURLY $263 Comment: Creative Curriculum Training 12-L.A. Universal Preschool

Enriquez, Maria 8 hrs @$32.43 6/11/14 Own Hrly/$259 TOTAL OWN HOURLY $259 Comment: Creative Curriculum Training 12-Head Start Basic

EDUCATIONAL SERVICES Collins, Katherine 2 hrs @$42.08 5/12/14-5/23/14 Est Hrly/$84 Faas, Kathleen 1 hr @$42.08 5/12/14-5/23/14 Est Hrly/$42 Saling, David 1 hr @$42.08 5/12/14-5/23/14 Est Hrly/$42 Sinfield, Paul 2 hrs @$42.08 5/12/14-5/23/14 Est Hrly/$84 Toppel, Diane 1 hr @$42.08 5/12/14-5/23/14 Est Hrly/$42 Webb, Kitaro 1 hr @$42.08 5/12/14-5/23/14 Est Hrly/$42 TOTAL ESTABLISHED HOURLY $336 Comment: Scoring 8th Grade District Writing Assessment 01-Unrestricted Resource

MCKINLEY ELEMENTARY SCHOOL Taslimi, Laila 12 hrs @$42.08 3/1/14-6/10/14 Est Hrly/$505 TOTAL ESTABLISHED HOURLY $505 Comment: AIMS Progress Monitoring 01-Tier III Programs Cat Flex

Wetmore, Elayne 11 hrs @$42.08 10/15’13-5/9/14 Est Hrly/$463 TOTAL ESTABLISHED HOURLY $463 Comment: Test Coordinator 01-Gifts – Equity Fund

SPECIAL EDUCATION Badt, Jonathan 6 hrs @$42.08 6/12/14 Est Hrly/$252 Berezowsky, Lisa 6 hrs @$42.08 6/12/14 Est Hrly/$252 Blair, Susy 6 hrs @$42.08 6/12/14 Est Hrly/$252 Brock, Miriam 6 hrs @$42.08 6/12/14 Est Hrly/$252 Center-Brooks, Cheryl 6 hrs @$42.08 6/12/14 Est Hrly/$252 Chavez, Craig 6 hrs @$42.08 6/12/14 Est Hrly/$252 Cierra, Jorge 6 hrs @$42.08 6/12/14 Est Hrly/$252 Cohn, Jeffrey 6 hrs @$42.08 6/12/14 Est Hrly/$252 Collin, Lisa 6 hrs @$42.08 6/12/14 Est Hrly/$252 Collins-Mansour 6 hrs @$42.08 6/12/14 Est Hrly/$252 Cogan, Lisa 6 hrs @$42.08 6/12/14 Est Hrly/$252 Crane, Lakin 6 hrs @$42.08 6/12/14 Est Hrly/$252 Davies, Michael 6 hrs @$42.08 6/12/14 Est Hrly/$252 DeGregorio, Dana 6 hrs @$42.08 6/12/14 Est Hrly/$252 Deshautelle, Anna 6 hrs @$42.08 6/12/14 Est Hrly/$252 Duncan, Yeato 6 hrs @$42.08 6/12/14 Est Hrly/$252 Elledge, Rachel 6 hrs @$42.08 6/12/14 Est Hrly/$252 Fliegel, Lois 6 hrs @$42.08 6/12/14 Est Hrly/$252 Board of Education Meeting AGENDA: June 25, 2014 40

Gomez, Tony 6 hrs @$42.08 6/12/14 Est Hrly/$252 Gonsalves, Diane 6 hrs @$42.08 6/12/14 Est Hrly/$252 Hylind, Amy 6 hrs @$42.08 6/12/14 Est Hrly/$252 Keith, Kelly 6 hrs @$42.08 6/12/14 Est Hrly/$252 Kilpatrick, Genevieve 6 hrs @$42.08 6/12/14 Est Hrly/$252 Kittel, Gina 6 hrs @$42.08 6/12/14 Est Hrly/$252 Kleis, Heidi 6 hrs @$42.08 6/12/14 Est Hrly/$252 Levy, Amanda 6 hrs @$42.08 6/12/14 Est Hrly/$252 Marshall, Susan 6 hrs @$42.08 6/12/14 Est Hrly/$252 McCabe, Eileen 6 hrs @$42.08 6/12/14 Est Hrly/$252 Montanez, Joe 6 hrs @$42.08 6/12/14 Est Hrly/$252 Piper, Sasha 6 hrs @$42.08 6/12/14 Est Hrly/$252 Reilly, Maureen 6 hrs @$42.08 6/12/14 Est Hrly/$252 Schneider, Rhonda 6 hrs @$42.08 6/12/14 Est Hrly/$252 Serapiglia, Anne 6 hrs @$42.08 6/12/14 Est Hrly/$252 Topp. Courtney 6 hrs @$42.08 6/12/14 Est Hrly/$252 Ustation, Tina 6 hrs @$42.08 6/12/14 Est Hrly/$252 Van Cott, James 6 hrs @$42.08 6/12/14 Est Hrly/$252 TOTAL ESTABLISHED HOURLY $9,072 Comment: Professional Development 01-Special Education

HOURLY TEACHERS STUDENT SERVICES Mireles-Toumayan, G. 42.08, as needed 5/1/14-6/10/14 Est Hrly/$---- TOTAL ESTABLISHED HOURLY $---- Comment: Home Instructor 01-Unrestricted Resource

ADDITIONAL ASSIGNMENT – EXTRA DUTY UNITS

PT DUME ELEMENTARY SCHOOL Not to Name Rate Assignment Effective Exceed Dunn, Margo 6 EDU Overnight Field Trips 8/13-6/14 $1,602 Jennings, Kristine 4 EDU Overnight Field Trips 8/13-6/14 $1,068 TOTAL EDUS $2,670

WILL ROGERS ELEMENTARY Not to Name Rate Assignment Effective Exceed Duran-Contreras, Martha 1 EDU Student Engagement 8/13-6/14 $267 Gonzalez, Monica 2 EDU Outdoor Science Camp 8/13-6/14 $534 Holmstrom, Toni 1 EDU Student Council 8/13-6/14 $267 Peterson, Aimee 2 EDU Outdoor Science Camp 8/13-6/14 $534 Reid, Roberta 1 EDU Student Engagement 8/13-6/14 $267 Schneider, Kirsten 2 EDU Outdoor Science Camp 8/13-6/14 $534 Simon, Laura 1 EDU STEM 8/13-6/14 $267 Smith, Lovell 2 EDU Outdoor Science Camp 8/13-6/14 $534 TOTAL EDUS $3,204

EDUCATIONAL SERVICES – Elementary Music Not to Name Rate Assignment Effective Exceed Bersch, Kirsten 6 EDU Stairway 8/13-6/14 $1,602 Cruz, Jar-el 6 EDU Stairway 8/13-6/14 $1,602 Justin, Susan 6 EDU Stairway 8/13-6/14 $1,602 Lockrem, Bonnie 6 EDU Stairway 8/13-6/14 $1,602 Munoz, Salvador 6 EDU Stairway 8/13-6/14 $1,602 Board of Education Meeting AGENDA: June 25, 2014 41

Quiroz, Lindsay 6 EDU Stairway 8/13-6/14 $1,602 Pawling, Sean 6 EDU Stairway 8/13-6/14 $1,602 Ravaglioli, Steven 6 EDU Stairway 8/13-6/14 $1,602 Spike-Gravelle, Jessica 6 EDU Stairway 8/13-6/14 $1,602 Tellier, Bruce 6 EDU Stairway 8/13-6/14 $1,602 TOTAL EDUS $16,020

EDUCATIONAL SERVICES – Elementary Music Not to Name Rate Assignment Effective Exceed Aiello, Jason 0.3 EDU Stairway 8/13-6/14 $ 80 Blanchard, Cecile 0.5 EDU Stairway 8/13-6/14 $134 Bixler, Bill 0.3 EDU Stairway 8/13-6/14 $ 80 Counte, Vanessa 0.5 EDU Stairway 8/13-6/14 $134 Huls, Jeffe 0.5 EDU Stairway 8/13-6/14 $134 Hunt, Mark 0.3 EDU Stairway 8/13-6/14 $ 80 Loch, Amy 0.5 EDU Stairway 8/13-6/14 $134 McKeown, Kevin 0.3 EDU Stairway 8/13-6/14 $ 80 Sakow, Terry 0.3 EDU Stairway 8/13-6/14 $ 80 Swenson, Joni 0.3 EDU Stairway 8/13-6/14 $ 80 Swift, Jessica 0.7 EDU Stairway 8/13-6/14 $187 Wang, Jim 0.3 EDU Stairway 8/13-6/14 $ 80 Woo, Angela 0.7 EDU Stairway 8/13-6/14 $186 Zander, Maia 0.3 EDU Stairway 8/13-6/14 $ 80 TOTAL EDUS $1,549

SANTA MONICA HIGH SCHOOL – 2nd Semester Activities Not to Name Rate Assignment Effective Exceed Aiello, Jason 13 EDU Orchestra 1/14-6/14 $3,471 Boyd, Bryn 12 EDU Student Activities 1/14-6/14 $3,204 Chapman, Amy 6 EDU Yearbook 1/14-6/14 $1,602 Faas, Kathleen 6 EDU Newspaper 1/14-6/14 $1,602 Forrer, Brooke 10 EDU Senior Advisor 1/14-6/14 $2,670 Hoffman, Ryan 10 EDU Senior Advisor 1/14-6/14 $2,670 Honda, Julie 9 EDU Scholarship Advisor 1/14-6/14 $2,403 Huls, Jeffe 10 EDU Vocal Music 1/14-6/14 $2,670 McKeown, Kevin 13 EDU Band 1/14-6/14 $3,471 Meadors, Amy 12 EDU Pep Squad 1/14-6/14 $3,204 Mejia, Rosa 9 EDU Scholarship Advisor 1/14-6/14 $2,403 Sakow, Terry 13 EDU Band 1/14-6/14 $3,471 Silvestri, Marisa 13 EDU Athletic Director 1/14-6/14 $3,471 Soller, Katheryne 13 EDU Drama 1/14-6/14 $3,471 Swenson, Joni 13 EDU Orchestra 1/14-6/14 $3,471 TOTAL EDUS $43,254

SANTA MONICA HIGH SCHOOL – Spring Athletics Not to Name Rate Assignment Effective Exceed Young, Cerenity 12 EDU Asst. Cross Country 2/14-5/14 $3,204 TOTAL EDUS $3,204

TOTAL ESTABLISHED HOURLY, OWN HOURLY AND EXTRA DUTY UNITS = $ 533,593

Board of Education Meeting AGENDA: June 25, 2014 42

REINSTATEMENT FROM LAYOFF TENURED CONTRACT Name/Assignment/Location Not to Exceed Effective Dempsey, Bridget/2nd Grade 100% 8/14/14 McKinley Elementary

Pankow, Karen/1st Grade 100% 8/14/14 Muir Elementary

Trubo, Melissa/2nd/3rd Grade 100% 8/14/14 Muir Elementary

NEW HIRES

SUBSTITUTE TEACHERS Effective PREFERRED SUBSTITUTES (@$169.00 Daily Rate) Andino, Melisa 6/16/14-7/18/14 Battung, Jason 6/16/14-7/18/14 Caamal-Murcia, Gabriel 6/16/14-7/18/14 DeMercurio, Joseph 6/16/14-7/18/14 Flynn, Paula 6/16/14-7/18/14 Gonzalez, Monica 6/16/14-7/18/14 Helsing, Alyssa 6/16/14-7/18/14 Herrera, Mayra 6/16/14-7/18/14 Huston, Sophie 6/16/14-7/18/14 Light, Lindsey 6/16/14-7/18/14 Luong, Theresa 6/16/14-7/18/14 Rose, Lori 6/16/14-7/18/14 Salumbides, Rose 6/16/14-7/18/14 Sass, Amanda 6/16/14-7/18/14 Ware, Andrea 6/16/14-7/18/14

CHILD DEVELOPMENT SERVICES (@$16.83 Hourly Rate) Cahill, Susan 6/11/14-8/14/14 Diaz, Evelyn 5/12/14-8/14/14 Gheewala, Nasreen 6/11/14-8/14/14 Johnson, Alice 6/11/14-8/14/14 Levenson, Paola 6/11/14-8/14/14 Mckshaw, Leslee 6/11/14-8/14/14 Monroe, Doris 6/11/14-8/14/14 Morales, Ismael 6/11/14-8/14/14 Otero-Rivera, Tasha 6/11/14-8/14/14 Singleton, Monique 6/11/14-8/14/14 Sulukyan, Nvard 6/11/14-8/14/14 Vega, Dolores 6/11/14-8/14/14

CHANGE IN ASSIGNMENT Effective Davis, Michael 8/14/14 McKinley/SAI From: Muir Elementary/SAI To: McKinley/SAI

Eddy, Tara 7/1/14 Special Ed/Psychologist From: 80% To: 100%

Board of Education Meeting AGENDA: June 25, 2014 43

Greenfield, Sara 8/14/14 Lincoln MS/Humanities From: 80% To: 100%

Hammill, Debra 8/14/14 Malibu HS/Math and Science From: Lincoln Middle School To: Malibu High School

Heyler, Sioux 8/14/14 Pt Dume/SAI From: 100% Workability/Special Ed To: 80% SAI/Pt. Dume; 20% Workability

Moe, Rose 8/14/14 Lincoln MS/Math From: 80% To: 100%

Palumbos Debeech, Elizabeth 8/14/14 McKinley Elementary/4th Grade From: Lincoln MS/Humanities To: McKinley Elem/4th Grade

Schwengel, Tracey 8/14/14 Rogers Elementary/2nd Grade From: 50% To: 100%

LEAVE OF ABSENCE (without pay) Name/Location Effective McCaw, Renee 8/14/14-6/5/15 McKinley Elementary [20% - personal]

Rishe, Jessica 7/1/14-6/30/15 SMASH [20% - personal]

Simon, Laura 8/14/14-6/5/15 Rogers Elementary [40% - personal]

Valentiner, Katharina 8/14/14-6/5/15 John Adams MS [child care]

ABOLISHMENT OF POSITION Name/Location Effective Workability – Special Assignment 8/14/14 Special Education

RESIGNATION Name/Location Effective Barraza, Pete 6/10/14 Santa Monica High School

Block, Jerry 6/30/14 Malibu High School

Board of Education Meeting AGENDA: June 25, 2014 44

Compton, Shirley 6/30/14 Grant Elementary School

Johnson, Miyah 6/10/14 Child Develop Svcs

Johnson, Rebecca 6/30/14 Pt. Dume Elementary School

Mendoza, Annette 6/30/14 Rogers Learning Community

Tabis, Kelly 6/30/14 Santa Monica High School

Urtz, Markelle 6/10/14 Lincoln Middle School

Watson, Blain 6/30/14 Santa Monica High School

MOTION MADE BY: SECONDED BY: STUDENT ADVISORY VOTE: AYES: NOES:

Board of Education Meeting AGENDA: June 25, 2014 45

TO: BOARD OF EDUCATION ACTION/CONSENT 06/25/14 FROM: SANDRA LYON / BRANDON TIETZE

RE: CLASSIFIED PERSONNEL – MERIT

RECOMMENDATION NO. A.22

It is recommended that the following appointments for Classified Personnel (merit system) be approved and/or ratified. All personnel will be properly elected in accordance with District policies and salary schedules.

NEW HIRES EFFECTIVE DATE Bautista, Julienne Sports Facility Attendant 6/1/14 Facility Use 6 Hrs/12 Mo/Range: 22 Step: A

Di Dario, JoAnn Paraeducator 1 5/7/14 Special Ed-Grant ES 6 Hrs/SY/Range: 20 Step: A

Dixon, Crystal Paraeducator 1 5/7/14 Special Ed-Grant ES 6 Hrs/SY/Range: 20 Step: A

Lopez, Jorge HVAC Mechanic 5/19/14 Maintenance 8 Hrs/12 Mo/Range: 37 Step: A

TEMP/ADDITIONAL ASSIGNMENTS EFFECTIVE DATE Avina, Fernando Plumber 5/27/14-6/30/14 Maintenance [limited term; plumbing assignment]

Barnes, Brian Physical Activities Specialist 4/30/14-5/2/14 Webster ES [additional hours; overnight field trip]

Bautista, Julienne Sports Facility Attendant 6/1/14-6/30/14 Facility Use [additional hours; sports events support]

Bautista, Julienne Sports Facility Attendant 6/1/14-6/30/14 Facility Use [overtime; sports events support]

Coleman, Daniel Inst Asst – Physical Education 4/25/14-6/10/14 Webster ES [overtime; overnight field trip]

De La Rosa, Johanna Bilingual Community Liaison 5/16/14-6/10/14 Student Svcs [overtime; translation for SARB meetings]

Hendler, Nanette Paraeducator 1 5/14/14 Special Ed-Muir ES [overtime; school field trip]

Nguyen, Kim Senior Administrative Assistant 4/1/14-8/15/14 Business Svcs [overtime; measure R senior exemption]

Schlierman, Cherie Paraeducator 1 5/14/14 Special Ed-Muir ES [overtime; school field trip]

SUBSTITUTES EFFECTIVE DATE Bennett, Claire Office Specialist 5/7/14-6/30/14 District

Board of Education Meeting AGENDA: June 25, 2014 46

Caiseros, Vicente Gardener 5/30/14-6/30/14 Operations

Gonzalez, Diane Health Office Specialist 5/2/14-6/10/14 Health Svcs

Jimenez, Paul Gardener 5/22/14-6/30/14 Operations

Johnson, Peter Custodian 5/27/14-6/30/14 Operations

Lenon, Patrick Sports Facility Attendant 5/30/14-6/30/14 Facility Use

Mamon, Steven Custodian 5/2/14-6/30/14 Operations

Morales, Steve Custodian 5/28/14-6/30/14 Operations

Morrison, Faer Paraeducator 1 10/28/13-6/30/14 Special Education

Orozco, Eugene Custodian 5/30/14-6/30/14 Operations

Rangel, Eduardo Gardener 5/30/14-6/30/14 Operations

Ward, Michaele Office Specialist 5/22/14-6/30/14 District

Webber, Walter Sports Facility Attendant 5/7/14-6/30/14 Facility Use

Williams, Kenneth Custodian 5/21/14-6/30/14 Operations

Woodad, Christopher Paraeducator 1 5/25/14-6/30/14 Special Education

LEAVE OF ABSENCE (PAID) EFFECTIVE DATE Mederos, Eden Paraeducator 3 4/1/14-5/2/14 Santa Monica HS Medical

Nicolas, Jenny Accounting Assistant II 6/6/14-8/4/14 Santa Monica HS Maternity

Ortiz-Gonzalez, Patricia Health Office Specialist 5/19/14-6/2/14 Edison ES Medical

Padilla, Gloria Paraeducator 1 4/29/14-6/10/14 Santa Monica HS Medical

Simmonds, Hugh Gardener 6/2/14-6/30/14 Operations Medical 7/1/14-7/31/14

Board of Education Meeting AGENDA: June 25, 2014 47

LEAVE OF ABSENCE (UNPAID) EFFECTIVE DATE Buccioni, Tashia Inst Asst – Bilingual 5/16/14-6/10/14 Adams MS Personal

Richardson, Melvin Inst Asst – Physical Education 8/18/14-10/13/14 Adams MS Personal

VOLUNTARY TRANSFER EFFECTIVE DATE Gonzalez, April Paraeducator 1 6/2/14 Special Ed-Lincoln MS 6 Hrs/SY/ Special Ed-Lincoln MS From: 6 Hrs/SY/Webster ES

Goudeau, Tajanieace Paraeducator 1 5/20/14 Special Ed-Grant ES 6 Hrs/SY/ Special Ed-Grant ES From: Inst Asst – Physical Ed/6 Hrs/SY/Santa Monica HS

Mena, Mariam Paraeducator 1 5/29/14 Special Ed-Lincoln MS 6 Hrs/SY/ Special Ed-Lincoln MS From: 6 Hrs/SY/Muir ES

WORKING OUT OF CLASS EFFECTIVE DATE Martin, Eric Skilled Maintenance Worker 5/19/14-6/30/14 Maintenance From: Custodian

McNeely, Deborah Skilled Maintenance Worker 5/27/14-6/30/14 Maintenance From: Custodian

LAYOFF EFFECTIVE DATE Inst Asst – Physical Education 8/25/14 Elementary Schools 4.9687 FTE

LAYOFF/REDUCTION OF HOURS EFFECTIVE DATE HC5135648 Physical Activities Specialist 8/25/14 4 Hrs/SY From: 6 Hrs/SY

PJ5894186 Physical Activities Specialist 8/25/14 5 Hrs/SY From: 6 Hrs/SY

EN8233516 Physical Activities Specialist 8/25/14 5 Hrs/SY From: 6 Hrs/SY

GZ1395572 Physical Activities Specialist 8/25/14 3 Hrs/SY From: 5.4 Hrs/SY

PROFESSIONAL GROWTH EFFECTIVE DATE Abdulkareem, Nehal Children’s Center Asst 6/1/14 Child Develop Svcs-Pine Street

Alvarez, Jennifer Paraeducator 3 6/1/14 Franklin ES

Bolan, Anette Administrative Assistant 7/1/14 Facility Use Board of Education Meeting AGENDA: June 25, 2014 48

Fargnoli, Kathy Senior Office Specialist 6/1/14 Santa Monica HS

Herrera, Zenon Locksmith 6/1/14 Maintenance

Monte, Peri Elementary Library Coordinator 7/1/14 Webster ES

Peak, Denise Library Assistant I 7/1/14 Malibu HS

Richardson, Melvin Instructional Asst. PE 6/1/14 John Adams MS

ABOLISHMENT OF POSITION EFFECTIVE DATE Paraeducator 1 4/4/14 5 Hrs/SY; Cabrillo ES

RESIGNATION EFFECTIVE DATE Ernst, Amanda Children’s Center Asst 6/10/14 Child Develop Svcs-Franklin ES

Ramirez, Armida Cafeteria Worker I 6/10/14 Food and Nutrition Svcs

REVISED RESIGNATION EFFECTIVE DATE Miller, Bryon Human Resources Analyst 5/10/14 Personnel Commission (Revised from 5/15/14)

RENEWAL OF ASSIGNMENT PER COLLECTIVE BARGAINING AGREEMENT EFFECTIVE DATE Cartee-McNeely, Keryl Chief Steward 7/1/14-6/30/15 Human Resources/SEIU

MOTION MADE BY: SECONDED BY: STUDENT ADVISORY VOTE: AYES: NOES:

Board of Education Meeting AGENDA: June 25, 2014 49

TO: BOARD OF EDUCATION ACTION/CONSENT 06/25/14 FROM: SANDRA LYON / DEBRA MOORE WASHINGTON / BRANDON TIETZE

RE: CLASSIFIED PERSONNEL – NON-MERIT

RECOMMENDATION NO. A.23

It is recommended that the following be approved and/or ratified for Classified Personnel (Non- Merit). All personnel assigned will be properly elected on a temporary basis to be used as needed in accordance with District policies and salary schedules.

COACHING ASSISTANT Misko, Robert Malibu HS 1/7/14-6/30/14

STUDENT WORKER – WORKABILITY Nanjee, Amyna Special Education 2/6/14-6/30/15

MOTION MADE BY: SECONDED BY: STUDENT ADVISORY VOTE: AYES: NOES:

Board of Education Meeting AGENDA: June 25, 2014 50

TO: BOARD OF EDUCATION ACTION/CONSENT 06/25/14 FROM: SANDRA LYON / JANECE L. MAEZ / DEBRA MOORE WASHINGTON

RE: NEW STAFFING (FTE) – 2014-2015 CLASSIFIED POSITIONS

RECOMMENDATION NO. A.24

It is recommended that the Board of Education approve the new positions listed below in order to best serve the needs of the district.

Facilities Technicians (BB Projects – Fund 21) 3.00 FTE ($274,398) Office Specialist (CDS – Fund 11) 1.00 FTE ($53,837) Bilingual Community Liaison (CDS – Fund 11) 0.50 FTE ($34,554)

FUNDING NOTE: The 2014-2015 budget will be adjusted $362,789 for salary and benefits

MOTION MADE BY: SECONDED BY: STUDENT ADVISORY VOTE: AYES: NOES:

Board of Education Meeting AGENDA: June 25, 2014 51

TO: BOARD OF EDUCATION ACTION/CONSENT 06/25/14 FROM: SANDRA LYON / TERRY DELORIA / SARA WOOLVERTON

RE: NEW STAFFING (FTE) – SPECIAL EDUCATION

RECOMMENDATION NO. A.25

It is recommended that the Board of Education approve the following new positions in Special Education for the 2014-15 school year, in order to meet IEP requirements and serve the needs of students supported by Special Education services.

 Two (2) full-time (1.0 FTE) SAI Collaborative teacher positions (total 2.0 FTE)  One (1) 6-hour (0.75 FTE) Instructional Assistant – Specialized position

FUNDING NOTE: The 2014-2015 budget will be adjusted $241,712 for salary and benefits.

MOTION MADE BY: SECONDED BY: STUDENT ADVISORY VOTE: AYES: NOES:

Board of Education Meeting AGENDA: June 25, 2014 52

TO: BOARD OF EDUCATION ACTION/CONSENT 06/25/14 FROM: SANDRA LYON / EVA MAYORAL

RE: REINSTATE COLLEGE COUNSELOR POSITION AT SANTA MONICA HIGH SCHOOL

RECOMMENDATION NO. A.26

It is recommended that the Board of Education reinstate the third College Counselor position at Santa Monica High School to improve outreach to, and support of, under-represented students and their families.

COMMENTS: Last spring, the board did not allocate $100,000 in the 2013-14 budget in order to allow the Santa Monica High School Principal time to evaluate the need of a third college counselor. During this evaluation period, it has been determined that two college counselors are unable to serve students beyond those who independently access the College Center for support. Unfortunately, many under-represented students either do not access this resource or access it too late to be as beneficial as it should. This third college counselor will allow sufficient resources to reach out and check in with these students and their parents early and often. Additionally, it will allow us to enhance outreach and access to the College Center for 9tha and 10th grade students. This would allow students to begin exploring careers and considering pathways early enough to inspire them into making sound and informed day-to-day decisions relative to their academic commitment and motivation.

MOTION MADE BY: SECONDED BY: STUDENT ADVIOSRY VOTE: AYES: NOES:

Board of Education Meeting AGENDA: June 25, 2014 53

TO: BOARD OF EDUCATION ACTION/CONSENT 06/25/14 FROM: SANDRA LYON / DEBRA MOORE WASHINGTON

RE: ADMINISTRATIVE APPOINTMENTS

RECOMMENDATION NO. A.27

It is recommended that the Board of Education approve the following administrative appointments:

CERTIFICATED APPOINTMENTS Effective

______7/1/14 House Principal, Santa Monica High School 7

______7/1/14 House Principal, Santa Monica High School 7

MOTION MADE BY: SECONDED BY: STUDENT ADVISORY VOTE: AYES: NOES:

Board of Education Meeting AGENDA: June 25, 2014 54

TO: BOARD OF EDUCATION ACTION/CONSENT 06/25/14 FROM: SANDRA LYON / TERRY DELORIA / ELLEN EDEBURN

RE: REVISE BP 6163.1 – LIBRARY MEDIA CENTERS

RECOMMENDATION NO. A.28

It is recommended that the Board of Education revise BP 6163.1 – Library Media Centers.

COMMENTS: CSBA recommends updating this policy to reflect new law (AB 97, 2013) eliminating the School and Library Improvement Block Grant and State Instructional Materials Fund, which could be used to purchase materials for school or classroom libraries contingent upon the development of a districtwide library plan. New optional language addresses the development of a library plan that is aligned with other district and school plans.

These changes were discussed at the June 5, 2014, board meeting.

MOTION MADE BY: SECONDED BY: STUDENT ADVISORY VOTE: AYES: NOES:

Board of Education Meeting AGENDA: June 25, 2014 55

Instruction BP 6163.1

Library Media Centers

The Board of Education Governing Board recognizes that school libraries library media centers support the educational program by providing access to a variety of informational and supplemental resources that can help raise the academic achievement of all students. The Board desires to provide library media centers that school libraries be stocked with up-to-date books, reference materials, and electronic information resources necessary to that promote literacy, support students in achieving academic standards, and encourage students to become lifelong learners.

The Superintendent or designee may, in consultation with teacher librarians, classroom teachers, administrators, parents/guardians, and students as appropriate, develop and regularly update a plan for school libraries that describes the district's goals for school libraries and how funds will be distributed to school sites to support libraries. As appropriate, the plan may also address staffing, facilities, selection and evaluation of materials, the development and maintenance of classroom libraries, prevention of loss or damage of library materials, prioritization of needs, and other related matters. The Superintendent or designee shall ensure that the library plan is aligned with the district's local control and accountability plan and other district and school plans.

Staffing

To staff school libraries, the district may employ one or more teacher librarians who possess appropriate credentials issued by the Commission on Teacher Credentialing. (Education Code 18120, 44868; 5 CCR 80024.6, 80053)

The district's school libraries may provide The Superintendent or designee may assign teacher librarians to perform the following duties in accordance with the authorizations of their credential: (5 CCR 80053, 80053.1)

1. Instruct students in the choice and use of library materials and technology students in accessing, evaluating, using, and integrating information and resources in the library program and/or provide departmentalized instruction in information literacy, digital literacy, and digital citizenship

2. Plan and coordinate school library programs with the district's instructional programs through collaboration with teachers

3. Select materials for school and district libraries

4. Develop and deliver staff development programs for school library services

5. Coordinate or supervise library programs at the school or district level

6. Plan and conduct a course of instruction for students who assist in the operation of school libraries

7. Supervise classified personnel assigned school library duties

8. Develop procedures for and management of the school and district libraries

Board of Education Meeting AGENDA: June 25, 2014 56

The Board also may appoint classified paraprofessionals to serve as library aides or library technicians. Volunteers may assist with school library services in accordance with law, Board policy, and administrative regulation.

Hours of Operation

School libraries shall be open for use by students and teachers during the school day. (Education Code 18103)

With the approval of the Board, Any a school library may be open outside the school day, such as including evenings and/or Saturdays. Any library open to serve students during evening and Saturday hours shall be under the supervision of a certificated employee who consents to the assignment. (Education Code 18103)

Selection and Evaluation of School Library Materials

The Superintendent or designee shall develop procedures for the selection and evaluation of library materials. Library materials shall include print and electronic resources that align with the curriculum and are accessible to students with varying cognitive or language needs. Library materials shall be evaluated and selected through a process that invites recommendations from administrators, teachers, other staff, parents/guardians, and students as appropriate.

Library materials shall be continually evaluated in relation to evolving curricula, new formats of materials, new instructional methods, culturally relevant topics, and the needs of students and teachers. Materials that contain obsolete outdated subject matter or are no longer appropriate shall be removed, and lost or worn materials may be replaced if possible.

Whenever a school receives state funding for school and library improvement pursuant to Education Code 41570-41573, the school site council shall develop a single plan for student achievement that addresses the needs of the school's library media center.

All gifts and donations of school library materials shall be subject to the same criteria as materials selected for purchase by the district.

Complaints regarding the appropriateness of library materials shall be addressed using the district's procedures for complaints regarding instructional materials.

Fees

Students shall be allowed to borrow school library materials at no charge for use in the library and classrooms as well as out of school. (5 CCR 16042)

To encourage students to return materials in a timely manner, a nominal fee may be charged for the later return of materials.

Library Instruction

Teacher librarians and/or classroom teachers shall provide library instruction to develop students' information literacy skills. Such instruction shall be aligned with state academic standards for library instruction and shall prepare students to:

1. Access information by applying knowledge of the organization of libraries, print materials, digital media, and other sources

Board of Education Meeting AGENDA: June 25, 2014 57

2. Evaluate and analyze information to determine appropriateness in addressing the scope of inquiry

3. Organize, synthesize, create, and communicate information

4. Integrate information literacy skills into all areas of learning and pursue information independently to become life-long learners

Teacher librarians also may provide support to teachers, administrators, and other staff by identifying instructional materials that will aid in the development of curriculum and instructional activities and by providing information about effective and ethical uses of school library services and equipment.

In developing a districtwide plan, the Superintendent or designee is encouraged to consult with school library media teachers, classroom teachers, administrators, parents/guardians, and students as appropriate in the development of the plan.

The districtwide library plan shall describe the district's vision and goals for the district's libraries and action steps including how funds will be distributed to school sites. As appropriate, the plan may also address staffing, facilities, selection and evaluation of materials, prioritization of needs, and other related matters.

When state funding is available for library materials in grades K-4 classrooms, the Superintendent or designee shall develop, for certification by the Board, a districtwide classroom library plan grades K-4. The plan shall include a means of preventing loss, damage, or destruction of the materials.

The Superintendent or designee is encouraged to consult with primary grade teachers and school and/or county office of education library media teachers in the development of the plan for Grades K-4 and to consider selections from the list of books recommended by the State Librarian pursuant to Education Code 19336.

Responsibility for the selection of library materials is delegated to the professional library staff through the principal. School librarians shall evaluate materials, using professional selection aids and standards, in accordance with law, Board policy, and administrative regulation. The selection process shall invite recommendations from administrators, teachers, other staff, parents/guardians, and students as appropriate.

1. Library instruction to students that enables them to become proficient users of library resources

2. Information to teachers and administrators concerning sources and availability of instructional materials that will aid in the development of school curriculum, and, in cooperation with classroom teachers, the development of instructional units and activities using library resources

3. Assistance to teachers and students in the evaluation, selection, production, and uses of instructional materials

4. A collection of materials and resources that support the curriculum and are appropriate for user needs

5. Assistance to teachers, administrators, and other school staff members in becoming knowledgeable about appropriate uses of library media services, materials, and equipment

Board of Education Meeting AGENDA: June 25, 2014 58

The Superintendent or designee shall develop procedures for the selection and evaluation of library materials.

Whenever a school receives state funding for school and library improvement pursuant to Education Code 41570-41573, the school site council shall develop a single plan for student achievement that addresses the needs of the school's library media center.

In developing a districtwide plan, the Superintendent or designee is encouraged to consult with school library media teachers, classroom teachers, administrators, parents/guardians, and students as appropriate in the development of the plan.

The districtwide library plan shall describe the district's vision and goals for the district's libraries and action steps including how funds will be distributed to school sites. As appropriate, the plan may also address staffing, facilities, selection and evaluation of materials, prioritization of needs, and other related matters.

When state funding is available for library materials in grades K-4 classrooms, the Superintendent or designee shall develop, for certification by the Board, a districtwide classroom library plan grades K-4. The plan shall include a means of preventing loss, damage, or destruction of the materials.

The Superintendent or designee is encouraged to consult with primary grade teachers and school and/or county office of education library media teachers in the development of the plan for Grades K-4 and to consider selections from the list of books recommended by the State Librarian pursuant to Education Code 19336.

Responsibility for the selection of library materials is delegated to the professional library staff through the principal. School librarians shall evaluate materials, using professional selection aids and standards, in accordance with law, Board policy, and administrative regulation. The selection process shall invite recommendations from administrators, teachers, other staff, parents/guardians, and students as appropriate.

Library materials shall include print and electronic resources that align with the curriculum and are accessible to students with varying cognitive or language needs.

Library materials shall be continually evaluated in relation to evolving curricula, new formats of materials, new instructional methods, culturally relevant topics, and the needs of students and teachers. Materials that contain obsolete subject matter or are no longer appropriate shall be removed, and lost or worn materials may be replaced if possible.

Complaints regarding the appropriateness of library materials shall be addressed using the district's procedures for complaints regarding instructional materials.

Students shall be allowed to borrow school library materials at no charge for use in the library and classrooms as well as out of school. To encourage students to return materials in a timely manner, a nominal fee may be charged for the later return of materials.

The district shall, on or before August 31 each year, report to the California Department of Education on the condition of school libraries for the preceding year ending June 30.

Board of Education Meeting AGENDA: June 25, 2014 59

Legal Reference: EDUCATION CODE 1703 Coordination of district library services by county superintendent 1770-1775 Provision of library services by county superintendent 18100-18203 School libraries 18300-18571 Union high school district/unified school district library district 19335-19336 Reading Initiative Program; recommended books 35021 Volunteer aides 44868-44869 Qualifications and employment of library media teachers 45340-45349 Instructional aides CODE OF REGULATIONS, TITLE 5 16040-16043 School libraries 80023-80023.2 Emergency permits, general requirements 80024.6 Emergency teacher librarian services permit 80026-80026.6 Emergency permits 80053-80053.1 Teacher librarian services credential

Management Resources: CALIFORNIA DEPARTMENT OF EDUCATION PUBLICATIONS Examples of Model School Library Standards for California Public Schools Supporting Common Core State Standards (CCSS) for English Language Arts and Literacy in History/Social Studies, Science, and Technical Subjects, rev. February 2012 Model School Library Standards for California Public Schools: Kindergarten Through Grade Twelve, 2010 (includes standards for student instruction as well as program standards) Looking at the School Library: An Evaluation Tool, 2003 Recommended Literature: Kindergarten Through Grade Twelve CALIFORNIA SCHOOL LIBRARY ASSOCIATION PUBLICATIONS Standards and Guidelines for Strong School Libraries, 2004 WEB SITES American Association of School Libraries: http://www.ala.org/aasl California Department of Education, School Libraries: http://www.cde.ca.gov/ci/cr/lb California School Library Association: http://www.csla.net

Policy SANTA MONICA-MALIBU UNIFIED SCHOOL DISTRICT adopted: August 19, 2009 Santa Monica, California revised: September 22, 2011

Board of Education Meeting AGENDA: June 25, 2014 60

TO: BOARD OF EDUCATION ACTION/CONSENT 06/25/14 FROM: SANDRA LYON / TERRY DELORIA / ELLEN EDEBURN

RE: REVISE BP 6144 – CONTROVERSIAL ISSUES

RECOMMENDATION NO. A.29

It is recommended that the Board of Education consider revising BP and deleting AR 6144 – Controversial Issues.

COMMENTS: CSBA recommends updating this policy to incorporate material formerly in AR, reference policy that addresses appropriateness of supplementary instructional materials, add consultation with Superintendent or designee as needed to determine appropriateness of the subject matter or resource, add prior parental notification when required or deemed advisable, and add reference to appropriate complaint procedures.

The regulation has been deleted and incorporated into the BP.

These changes were discussed at the June 5, 2014, board meeting. The deleted AR can be found under Information in this agenda.

MOTION MADE BY: SECONDED BY: STUDENT ADVIORY VOTE: AYES: NOES:

Board of Education Meeting AGENDA: June 25, 2014 61

Instruction BP 6144

CONTROVERSIAL ISSUES

The Governing Board recognizes that the district's educational program may sometimes include instruction related to controversial issues that may arouse strong reactions based on personal values and beliefs, political philosophy, culture, religion, or other influences. Instruction concerning such topics shall be relevant to the adopted course of study and curricular goals and should be designed to develop students' critical thinking skills, ability to discriminate between fact and opinion, respect for others, and understanding and tolerance of diverse points of view.

The Board of Education believes that students should have opportunities to discuss controversial issues which have political, social or economic significance and which the students are mature enough to investigate and address. The study of a controversial issue should help students learn how to gather and organize pertinent facts, discriminate between fact and fiction, draw intelligent conclusions and respect the opinions of others.

The Board expects administrators and teachers to exercise professional judgment caution and discretion when deciding whether or not a particular issue is suitable for study or discussion. in any particular class. They shall consult with the Superintendent or designee as necessary to determine the appropriateness of the subject matter, guest speakers, and/or related instructional materials or resources. Teachers should not spend class time on any topic which they feel is not suitable for the class or related to the established course of study.

The Board also expects teachers to ensure that all sides of a controversial issue are impartially presented, with adequate and appropriate factual information. Without promoting any partisan point of view, the teacher should help students separate fact from opinion and warn them against drawing conclusions from insufficient data. The teacher shall not suppress any student's view on the issue as long as its expression is not malicious or abusive toward others.

Teachers sponsoring guest speakers shall either ask them not to use their position or influence on students to forward their own religious, political, economic or social views or shall take active steps to neutralize whatever bias has been presented.

When providing instruction related to a controversial issue, the following guidelines shall apply:

1. The topic shall be suitable to the age and maturity of the students.

2. Instruction shall be presented in a balanced manner, addressing all sides of the issue without bias or prejudice and without promoting any particular point of view.

3. The teacher may express a personal opinion provided he/she identifies it as a personal opinion and clarifies that he/she is not speaking on behalf of the school or district. The teacher shall not express an opinion for the purpose of persuading students to his/her point of view.

4. No student's viewpoint shall be suppressed, provided such expression is not malicious or abusive toward others. Students shall be assured of their right to form and express an opinion without jeopardizing their relationship with the teacher or school.

5. Students shall be informed of conduct expected during such instruction and the importance of being courteous and respectful of the opinions of others.

Board of Education Meeting AGENDA: June 25, 2014 62

6. Adequate factual information shall be provided to help students objectively analyze and evaluate the issue and draw their own conclusions.

7. The instruction shall not reflect adversely upon persons because of their race, ethnicity, national origin, sex, sexual orientation, gender identity or expression, disability, religion, or any other basis prohibited by law.

8. The subject matter of the instruction shall not otherwise be prohibited by state or federal law.

When a guest speaker is invited to make a presentation related to a controversial issue, the Board requires that he/she be notified of this policy and the expectations and goals regarding the instruction. If the guest speaker is presenting only one point of view on an issue, the teacher shall be responsible for ensuring that students also receive information on opposing viewpoints.

When required by law or otherwise deemed appropriate by the teacher or administrator, parents/guardians shall be notified prior to instruction related to any controversial issue and parent/guardian consent shall be obtained for student participation. Students whose parents/guardians decline such instruction may be offered the option to participate in an alternative activity of similar value.

A student or parent/guardian with concerns regarding instruction about controversial issues shall be directed to appropriate district complaint procedures.

Legal Reference: EDUCATION CODE 220 Prohibition of discrimination 51500 Prohibited instruction or activity 51510 Prohibited study or supplemental materials 51511 Religious matters properly included in courses of study 51530 Prohibition and definition regarding advocating or teaching communism with intent to indoctrinate 51933 Sex education courses 51938 Right of parent/guardian to excuse child from sexual health instruction 60040 Portrayal of cultural and racial diversity 60044 Prohibited instructional materials 60045 Criteria for instructional materials

Policy SANTA MONICA-MALIBU UNIFIED SCHOOL DISTRICT adopted: August 19, 2009 Santa Monica, California

Board of Education Meeting AGENDA: June 25, 2014 63

______DISCUSSION ITEMS

Board of Education Meeting AGENDA: June 25, 2014

TO: BOARD OF EDUCATION DISCUSSION 06/25/14 FROM: SANDRA LYON / TERRY DELORIA / MARK KELLY

RE: CONSIDER REVISING BP 5145.9 AND ADOPTING AR AND E 5145.9 – HATE MOTIVATED BEHAVIOR

DISCUSSION ITEM NO. D.01

It is recommended that the Board of Education consider revising BP 5145.9 and adopting AR and E 5145.9 – Hate Motivated Behavior.

COMMENTS: In May of 2012, BP, AR and E 5145.9 – Hate Motivated Behavior were presented to the Board, but not adopted. Using the policy and accompanying regulation and exhibit as a starting point, these proposed revisions have been updated to address current needs including communicating to all students that hate motivated behavior will not be tolerated. The proposed revised policy includes an accompanying administrative regulation and exhibit that describe student reporting procedures, investigation procedures, student supports, communication, district office reporting and record keeping. Currently, no administrative regulation or exhibit exists.

Board of Education Meeting AGENDA: June 25, 2014 64

Students BP 5145.9

HATE-MOTIVATED BEHAVIOR

The Board of Education affirms the right of every student to be protected from hate-motivated behavior. It is the intent of the Board to promote harmonious relationships that enable students to gain a true understanding of the civil rights and social responsibilities of people in our society. Behavior or statements that degrade an individual on the basis of his/her race, ethnicity, culture, heritage, immigration status, sexual orientation, gender, gender identity, gender expression, disability, physical/mental attributes, religious beliefs or practices, or based on association with a person or group with one or more of these actual or perceived characteristics shall not be tolerated.

Definition of Hate-Motivated Behavior

Hate-motivated behavior is an act, or attempted act, motivated by hostility toward a victim’s actual or perceived race, ethnicity, culture, heritage, immigration status, sexual orientation, gender, gender identity, gender expression, disability, physical/mental attributes, or religious beliefs or practices, or based on association with a person or group with one or more these actual or perceived characteristics.

Hate-motivated incidents include those actions that are motivated by bias, but may or may not meet the necessary elements required to prove a crime. This may include such behavior as non-threatening name-calling, using racial slurs or disseminating racist leaflets. Some hate- motivated behavior including, but not limited to, assault, threats, destruction of property, graffiti, and vandalism may be a crime.

Any student who feels that he/she is a victim of hate-motivated behavior shall immediately contact the principal or designee. If the student believes that the situation has not been remedied by the principal or designee, he/she may file a complaint in accordance with district complaint procedures.

Staff who receive notice of hate-motivated behavior or personally observe such behavior shall immediately notify the principal, Superintendent or designee, and law enforcement, as appropriate. Students demonstrating hate-motivated behavior shall be subject to discipline in accordance with law, Board policy and administrative regulation.

In addition, the district shall provide counseling and appropriate sensitivity anti-bias training and diversity education for students exhibiting hate-motivated behavior. The district shall also provide counseling, guidance and support, as necessary, to those students who are the victims of hate-motivated behavior.

The Superintendent or designee shall ensure that staff receives appropriate training to recognize hate-motivated behavior and methods for handling such behavior in appropriate ways.

The district shall provide age-appropriate instruction to help promote understanding of and respect for human rights, diversity and tolerance in a multicultural society and to provide strategies to manage conflicts constructively.

Each school will adopt safe-school guidelines to be followed by every student at school or at school-sponsored or school-related activities.

Board of Education Meeting AGENDA: June 25, 2014 65

At the beginning of each school year, students and staff shall receive a copy of the district's policy on hate-motivated behavior. Additionally, principals or designees shall provide appropriate instruction on the district’s policy including examples of hate-motivated behaviors.

The district shall develop and implement strategies designed to raise the awareness and sensitivity of teachers, administrators, and school employees to potentially prejudicial and discriminatory behavior and to encourage the participation of these groups in appropriate programs.

Each teacher shall create and foster an environment that encourages pupils to realize their full potential and that is free from discriminatory attitudes, practices, events, or activities, in order to prevent acts of hate-motivated behavior.

Legal Reference: EDUCATION CODE 200-262.4 Prohibition of discrimination 32282 School safety plans 48900.3 Suspension for hate violence 48900.4 Suspension or expulsion for threats or harassment PENAL CODE 422.55 Definition of hate crime 422.6 Crimes, harassment CODE OF REGULATIONS, TITLE 5 4600-4687 Uniform Complaint Procedures 4900-4965 Nondiscrimination in elementary and secondary education programs

Management Resources: CALIFORNIA DEPARTMENT OF EDUCATION LEGAL ADVISORIES California Student Safety and Violence Prevention - Laws and Regulations, April 2004 U.S. DEPARTMENT OF EDUCATION, OFFICE FOR CIVIL RIGHTS & NATIONAL ASSOCIATION OF ATTORNEYS GENERAL PUBLICATIONS Protecting Students from Harassment and Hate Crime: A Guide for Schools, 1999 U.S. DEPARTMENT OF JUSTICE PUBLICATIONS Preventing Youth Hate Crimes: A Guide for Schools and Communities, 1997 WEB SITES CSBA: http://www.csba.org California Association of Human Relations Organizations: http://www.cahro.org California Department of Education: http://www.cde.ca.gov National Youth Violence Prevention Resource Center: http://www.safeyouth.org U.S. Department of Education, Office for Civil Rights: http://www.ed.gov/about/offices/list/ocr U.S. Department of Justice, Community Relations Service: http://www.usdoj.gov/crs

Policy SANTA MONICA-MALIBU UNIFIED SCHOOL DISTRICT adopted: August 19, 2009 Santa Monica, California

Board of Education Meeting AGENDA: June 25, 2014 66

Students AR 5145.9

HATE MOTIVATED BEHAVIOR

The Board of Education is committed to maintaining an educational environment that is free from harassment and discrimination of any kind.

Definition of Hate Motivated Behavior

Hate motivated behavior is an act, or attempted act, motivated by hostility toward a victim’s actual or perceived race, ethnicity, culture, heritage, immigration status, sexual orientation, gender, gender identity, gender expression, disability, physical/mental attributes, or religious beliefs or practices, or based on association with a person or group with one or more these actual or perceived characteristics.

Hate-motivated incidents include those actions that are motivated by bias, but may or may not meet the necessary elements required to prove a crime.

Types of conduct that are prohibited in the district and that may constitute hate motivated behavior include, but are not limited to:

1. Graffiti containing offensive language

2. Threatening or intimidating conduct

3. Jokes, teasing, rumors or name calling

4. Slurs, negative stereotyping, and other hostile acts

5. Graphic material containing comments or stereotypes which is posted or circulated and which is aimed at degrading the target

6. A physical act of aggression or assault

7. Threatening phone calls, hate mail, cyber or other electronic communication

8. Vandalism or destruction of religious symbols or images

9. Other kinds of aggressive conduct such as theft or damage to property.

The determination of hate motivated behavior should be made when the behavior is judged by a reasonable person as the target to be sufficiently severe or pervasive to have a negative impact on the student’s academic environment. It may be necessary to seek input from persons of the same protected group.

Investigation of Complaints Regarding Hate Motivated Behavior by another Student

1. Notice and Receipt of Complaint: Any student, parent/guardian, or staff who believes a student has been subjected to hate motivated behavior or who has witnessed hate motivated behavior shall report to the school principal or designee immediately. Reports may be either oral or written. The school shall assist the student in the writing of the complaint if necessary.

Board of Education Meeting AGENDA: June 25, 2014 67

2. Initiation of Investigation: Principal or designee shall initiate an investigation of an allegation of hate motivated behavior within five school days of receiving notice of the incident, regardless of whether an informal or formal complaint has been filed.

The investigation at the school site shall include interviewing:  The student who is complaining  The person accused of harassment  Anyone who witnessed the conduct complained of  Anyone mentioned as having related information

Factors to consider may include, but not limited to the following:  Nature and scope of the incident  Impact on the target  Impact on members of the target’s group  Impact on student witnesses  Age of the target  Age of the perpetrator  Context in which the incident occurred

The complainant or the target shall not be required to meet with the alleged harasser or person suspected of hate motivated behavior.

If appropriate, the Principal or designee shall activate the school Threat Assessment Team to determine the level of threat posed to the target and need for safety supports.

The school shall notify the parents/guardians of the following: the target(s), the student/s who made the report and the alleged perpetrator(s) of the incident.

3. Reporting: As required, the Principal or designee shall file an Incident Report to be submitted to the Risk Manager.

The principal or designee shall give the Director of Student Services a written report of the complaint and investigation. If the school verifies that hate motivated behavior occurred, this report shall describe the actions taken to end the behavior including appropriate disciplinary action, address the effects of the behavior on the target, and prevent retaliation or further incidents.

Disciplinary Measures

Any student who engages in hate motivated behavior of anyone at school or at a school- sponsored or school-related activity is in violation of this policy and shall be subject to disciplinary action.

Students in grades 4-12 who engage in hate motivated behavior shall be subject to discipline including, but not limited to, behavior contract, counseling, community service, suspension, expulsion, transfer to another school, transfer to an alternative program, or denial of participation in extracurricular or co-curricular activities in accordance with Board Policy and administrative regulation.

The Superintendent or designee shall notify local law enforcement as appropriate.

Board of Education Meeting AGENDA: June 25, 2014 68

Support for Students

The Superintendent or designee shall take appropriate actions to provide support for students who have been subjected or witnessed an act of hate motivated behavior.

1. The Principal or designee will make it clear to the affected student(s) and the parents/guardians that any form of retaliation or mistreatment of a student who complained will not be tolerated.

2. In instances where there were substantiated findings that a student was subjected to hate motivated behavior by a district employee or volunteer, the district will offer, and upon the request of the parent/guardian, will assist the student in receiving counseling intervention support.

3. The principal or designee shall also advise the target and the parent/guardian of any other resources and supports that may be available.

Information

The Superintendent or designee shall ensure that all staff receive training and all district students receive age-appropriate instruction and information on following regarding hate motivated behavior:

1. Acts and behavior which constitute hate motivated behavior;

2. Encouragement for those subject to, and witnesses of, hate motivated behavior to report incidents immediately, and assurance that they will be protected from retaliation.

3. Name(s) or title(s) of the person(s) to whom hate motivated behavior should be reported.

Notifications

A copy of the district's hate motivated behavior policy and regulation shall:

1. Be summarized in the notifications that are sent to parents/guardians at the beginning of each school year (Education Code 48980; 5 CCR 4917)

2. Appear in any school or district publication that sets forth the school's or district's comprehensive rules, regulations, procedures, and standards of conduct (Education Code 231.5)

3. Be summarized in the student handbook

4. Be provided to employees and employee organizations

Record Keeping

All reports will be forwarded to the Director of Student Services for record keeping. Records will be retained for five years.

Each quarter, the Superintendent or designee shall inform the public via an Information Item in the Board Agenda regarding the number of reported hate motivated behavior reports for the prior quarter, with total number of reported cases by site.

Regulation SANTA MONICA-MALIBU UNIFIED SCHOOL DISTRICT Approved:

Board of Education Meeting AGENDA: June 25, 2014 69

Students E 5145.9

HATE-MOTIVATED BEHAVIOR

Santa Monica-Malibu Unified School District Behavior Report

Date and Time of Alleged Incident(s):______

Student Target(s):______

Alleged Perpetrator(s): ______

Person(s) Reporting the Incident:______

Type of Hate-Motivated Behavior: □ Race □ Gender □ Ethnicity □ Gender Identity □ Culture □ Gender Expression □ Heritage □ Disability □ Immigration Status □ Physical or Mental Attributes □ Sexual Orientation □ Religious Beliefs or Practices

Describe the incident, including such things as specific types of behavior, any verbal or written statements (i.e. threats, requests, demands, etc.), or if any physical contact was involved. Attach additional pages as necessary. ______

List any witnesses: ______

Have there been any previous incidents?______Attach additional pages as necessary.

Describe the actions the school has taken to end the behavior including appropriate disciplinary action, addressing the effects of the behavior on the target, and preventing retaliation or further incidents. (Attach additional pages as necessary.)______

Law Enforcement Notified ____yes ____no Parent Notified ____yes ____no

Investigating Administrator______Date______

Site Administrator Signature______Date______

District Office Only

Report reviewed by______Date______

Summary of Investigation ______

______

______

Board of Education Meeting AGENDA: June 25, 2014 70

______MAJOR ITEMS

Board of Education Meeting AGENDA: June 25, 2014

TO: BOARD OF EDUCATION ACTION/MAJOR 06/25/14 FROM: SANDRA LYON / JANECE L. MAEZ

RE: ADOPT MEASURE R PARCEL TAX 2014-15 ANNUAL PLAN

RECOMMENDATION NO. A.30

It is recommended that the Board of Education approve the Measure R parcel 2014-15 Annual Plan. The Measure R Parcel Tax Annual Plan has been available for public review on the District’s website and in the Office of the Superintendent since March 24, 2014. The Board held a noticed public hearing on April 3, 2014.

COMMENT: Proposed Annual Plan: Section 5.B., ACCOUNTABILITY, PLANNING, PUBLIC INFORMATION, AND COMPLIANCE REVIEW PROVISIONS-Annual Plan, requires that an expenditure plan shall be developed annually for the succeeding fiscal year that will recommend expenditures of the tax proceeds, consistent with the intent of the Funding Measure. It further states that “The Proposed Annual Plan shall be presented for Board action each fiscal year in conjunction with the District’s annual budget adoption process for the subsequent fiscal year.”

SANTA MONICA MALIBU UNIFIED SCHOOL DISTRICT PARCEL TAX - MEASURE "R" BUDGET

2013-14 WORKING BUDGET 2014-15 PROPOSED BUDGET

FTE AMOUNT FTE AMOUNT REVENUE: 11,164,948 11,220,773 EXPENDITURES: SUPPORT GENERAL ED TEACHERS 62.000 6,221,354 56.000 5,669,572 COST TO ADMINISTER 27,984 27,529 ART AND MUSIC PROGRAMS 15.750 1,292,349 15.750 1,316,575 PHYSICAL EDUCATION 13.575 650,238 16.250 862,997 LIBRARY PROGRAM 17.875 1,268,465 17.875 1,303,707 TECHNOLOGY 14.500 1,640,755 18.000 1,976,590 COMMUNITY SERVICES 1.000 63,803 1.000 63,803 TOTAL EXPENDITURES 124.700 11,164,948 124.875 11,220,773

MOTION MADE BY: SECONDED BY: STUDENT ADVISORY VOTE: AYES: NOES:

Board of Education Meeting AGENDA: June 25, 2014 71

TO: BOARD OF EDUCATION ACTION/MAJOR 06/25/14 FROM: SANDRA LYON / TERRY DELORIA / MAUREEN BRADFORD

RE: ADOPT 2014-15 LOCAL CONTROL ACCCOUNTABILITY PLAN (LCAP)

RECOMMENDATION NO. A.31

It is recommended that the Board of Education adopt the District Local Control Accountability Plan (LCAP) for 2014-15.

COMMENT: As part of the Local Control Funding Formula, school districts are required to develop, adopt, and annually update a three-year Local Control and Accountability Plan (LCAP) beginning on July 1, 2014, using a template that was adopted by the California State Board of Education (SBE) in January 2014. The LCAP is required to identify goals and measure progress for student subgroups across eight state priority areas. Districts must include in their LCAP actions, services, and expenditures to be used to support students district-wide, as well as additional actions and services for low-income students, English learners, and foster youth. The LCAP and the district budget must be presented at a public hearing prior to the board meeting at which the LCAP and the budget are adopted. The LCAP must be approved by the school board at the same meeting, but prior to adoption of the district budget.

Developed with input from parents, teachers, administrators, students and community members, the LCAP follows the required template:

Section 1 describes the process used to engage parents, pupils, and the community and how this engagement contributed to development of the LCAP.

Section 2 describes annual goals and expected and actual progress toward meeting goals. This section must include specifics projected for the applicable term of the LCAP. The metrics may be quantitative or qualitative, although LEAs must, at minimum, use the specific metrics that statute explicitly references as required elements for measuring progress within a particular state priority area. Goals must address each of the state priorities and any additional local priorities; however, one goal may address multiple priorities.

Section 3 identifies annual actions, services and expenditures to be performed to meet the goals described in Section 2 and describes expenditures to implement each action, and where these expenditures can be found in the LEA’s budget.

A public hearing for the LCAP 2014-15 occurred on June 19, 2014, and a final copy is attached.

MOTION MADE BY: SECONDED BY: STUDENT ADVISORY VOTE: AYES: NOES:

Board of Education Meeting AGENDA: June 25, 2014 72

TO: BOARD OF EDUCATION ACTION/MAJOR 06/25/14 FROM: SANDRA LYON / JANECE L. MAEZ / PAT HO

RE: ADOPT 2014-15 BUDGET

RECOMMENDATION NO. A.32

It is recommended that the Board of Education adopt the 2014-15 District Budget. A public hearing on the budget was held on June 19, 2014.

COMMENT: The proposed budget has been made available for public inspection in the Office of the Superintendent, consistent with established District policy.

Following is the Proposed Budget for 2014-15 according to the most recent information we have received for State and Federal funding. This includes revenue and expenditure assumptions, the estimated Reserve, Revenue and Expenditure Summaries, and Multi-year Projections.

Listed below are the assumptions used to develop the SMMUSD budget:

REVENUE ASSUMPTIONS

A 0.85% statutory Cost of Living Adjustment (COLA) is applied to the 2014-15 LCFF funding. The gap funding is 28.06%. The projected District LCFF revenues calculation as follows:

Board of Education Meeting AGENDA: June 25, 2014 73

2014-15 LCFF CALCULATION BASE GRANT TK-3 4-6 7-8 9-12 TOTAL 3,217.00 2,450.00 1,670.00 3,600.00 10,937 2013-14 BASE 6,952 7,056 7,266 8,419 COLA 0.85% 7,011 7,116 7,328 8,491 22,554,387 17,434,200 12,237,760 30,567,600 82,793,947 AUGUMENTATION GRANTS: CSR AUGUMENTATION: BASE GRANT X10.4% 2,345,656 CTE AUGUMENTATION 9-12 BASE GRANT X2.6% 794,758 SUPPLEMENT AND CONCENTRATION GRANTS: TOTAL ENROLLMENT 11,513 TOTAL UNDUPLICATED PUPIL COUNT 3,265 28.36% SUPPLEMENT ADD-ON 20% OF BASE GRANT X % OF ELIGIBLE ENROLLMENT 4,874,067 TRANSPORTATION AND TIIG GRANT 2012-13 TRANSPORTATION 820,273 2012-13 TIIG 429,757 TOTAL LCFF ENTITLEMENT /TARGET FUNDING 92,058,458 HOLD HARMLESS CALCULATION 12-13 TOTAL CATEGORICIAL FUNDING (INCL. TRANSPORTATION & TIIG 8,585,843 12-13 HOLD HARMLESS REVENUE LIMIT PER ADA 5,377.99 13-14 GAP FUNDING PER ADA 257.10 TOTAL PRIOR YEAR PER ADA RATE 5,635.09 14-15 FUNDED ADA 10,937.00 14-15 HOLD HARMLESS REVEUE LIMIT FUNDING 61,631,016 14-15 TOTAL HOLD HARMLESS FUNDING 70,216,859 2014-15 FUNDING RES. OBJ. DIFFERENCE BTW LCFF AND HOLD HARMLESS FUNDING 21,841,599 GAP FUNDING 28.06% 6,128,753 2014-15 TOTAL FUNDING 76,345,612 LOCAL REVENUE /PROPERTY TAXES 00000 8021-8048 63,901,199 EDUCATION PROTECTION ACT (EPA) 14000 8012 2,187,400 STATE AID /LCFF 00000 8011 10,257,013

Enrollment for 2014-15 is expected to be 11,513.

The Lottery allocation will be $156 per annual ADA, of which $126 is for Unrestricted General Fund expenditures and the remaining $30 is Proposition 20 – Mandated for Instructional Materials.

The COLA for Special Education Funding is 0.85%. The projected Special Education AB 602 revenue is $5,669,376 and $2,202,897 for Federal IDEA programs.

No funding for Special Ed: Transition Partnership Program (TPP); $137,946 in 2013-14.

Mandated Block Grant revenue is $405,563.

The Measure “R” parcel tax of $376.39 per parcel is estimated to generate $11,220,773, after processing the senior exemptions.

Board of Education Meeting AGENDA: June 25, 2014 74

The Districtwide fund raising for “Vision for Student Success” revenue is $3,200,000.

The estimated revenue from Prop Y is $7,300,000 from the City of Santa Monica.

The District will receive $8,448,303 from the Joint Use Agreement with the City of Santa Monica.

The District will receive $200,000 from the Joint Use Agreement funding with the City of Malibu.

The combined lease revenue is $2,403,004 which is from the DoubleTree Hotel, Madison Site, 9th & Colorado and 16th Street properties.

The projected revenue of Federal programs: Title I: $871,344 Title II: $302,815 Title III: $100,412 Medical: $460,000

The projected ROP revenue is $1,018,448.

The projected Federal Head Start revenue is $1,350,064, State Preschool program revenue is $2,713,372 and estimated parent fees are $2,397,795.

The projected revenue of Federal Adult Education and Family Literacy programs is $49,500 which is decreased by 19%.

The projected revenue for Federal Nutrition program is $1,380,000 and $1,562,000 from food sale.

EXPENDITURE ASSUMPTIONS

Staffing Ratio Changes:

K-1 25 Grade 2-3 25 Grade 4-5 30 Grade 4-5 (Title I schools) 27 Grade 6-8 34 Grade 6-8 (JAMS) 33 Grade 9-12 35

Full-Time Equivalent (FTE) Changes:

Certificated: The FTE change of teaching positions reflect changes of projected enrollment and implementation of VSS and LCAP programs.

1.0 FTE teaching position Will Rogers Elementary School 2.0 FTE teaching positions Roosevelt Elementary School 0.6 FTE teaching position John Adams Middle School 1.80 FTE teaching positions Santa Monica High School 1.00 FTE teaching position Malibu High School 1.00 FTE teaching position Grant Elementary School 1.00 FTE teaching position Lincoln Middle School 12.0 FTE Literacy Coaches (VSS & LCAP)

Board of Education Meeting AGENDA: June 25, 2014 75

4.60 FTE English and Math teachers for Secondary schools (VSS) 1.60 FTE teaching positions Special Education 4.00 FTE Speech Language Pathologists

Classified:

2.75 FTE Special Ed IA / Behavior Intervention 1.96 FTE Special Ed Instructional Aides 6.75 FTE Physical Activity Specialists 1.00 FTE Student Information System Technician 2.00 FTE Community Liaisons 3.00 FTE Lead Custodians 9.13 FTE Night Shift Custodians 3.00 FTE Computer Technicians 2.375 FTE Instruction Aides for TK classes 34.00 FTE Instruction Aides for VSS programs (3.58) FTE PE Aides

Certificated Management:

1.0 FTE Psychologist Special Education 1.0 FTE Executive Director Human Resources

Salary: 1.5% step and column increase for certificated employees 1.5% step and column increase for classified employees

Benefits:

Statutory Benefits: 8.25% STRS employer contribution rate (9.5% in May Revision) 6.20% OASDI contribution rate 1.45% Medicare contribution rate 0.05% SUI contribution 3.00% Workers’ Compensation contribution 11.771% PERS Employer contribution rate 1.25% Other Postemployment Benefit

Health & Welfare: The premium for District-paid employee health benefits is budgeted for a 10% increase in 2015 calendar year. Cal-PERS has not announced the new rate for 2015. We will adjust these rates when we receive the official notification.

OTHER PROGRAMS

Educational Protection Act (EPA)

After passage of Proposition 30, the Schools and Local Public Safety Protection Act of 2012, the District received funds through a new Education Protection Account to help stabilize school budgets and restore educational opportunities that were decimated by revenue shortfalls brought by the Recession. The District will receive $2,187,400 in 2014-15 and will use all funds to support Teachers Salary. EPA funds are one of the three components that make up the LCFF funds in the district.

Board of Education Meeting AGENDA: June 25, 2014 76

Vision for Student Success (VSS)

$4.0M is budgeted to support “Vision for Student Success” various programs to schools.

LCAP Supplemental

$1,965,581 is budgeted to support the LCAP plan that will be approved by the Board.

Textbooks

$1,000,000 funded by Unrestricted General Fund $ 300,000 funded by Restricted Lottery

Formula Budget

Total formula budget is $1,033,147 which includes a 5% restoration adding to schools’ Formula and old Tier III allocations. The allocation is based on: K-5 $ 77.75 per pupil 6-8 $ 80.66 per pupil 9-12 $ 59.48 per pupil

Regional Occupational Program (ROP)

$1,018,448 is budgeted for ROP program.

Transportation

$ 886,549 for Regular Ed Transportation $1,128,607 for Special Ed Transportation

Ongoing Maintenance Program

$3,542,705 is budgeted for Ongoing Maintenance Program.

TRANSFERS

$262,628 transfer to Adult Education Fund (Fund 12) $175,000 transfer to Deferred Maintenance Fund (Fund 14) $185,494 transfer to Infant and Toddler Program (Fund 12)

The Indirect Rate is changed from 5.78% to 5.73% in 2014-15.

RESERVE

The District Budget reflects a 3% reserve of the total General Fund Budget for 2014-15, 2015- 16, and 2016-17 for Economic Uncertainties.

The Budget also indicates an assignment for the Governor’s proposed increase to STRS employer’s contribution. The multi-year projection show reserves for additional STRS increase in 2015-16 and 2016-17.

Board of Education Meeting AGENDA: June 25, 2014 77

The following documents include:  Summary General Fund Budget  2014-15 Major Categorical Program  Local General Fund Contribution  Projected Ending Fund Balance as of 6/30/2014  Multi-year Financial Projections (MYFP) through 2016-17  Summary of Major Fund

MOTION MADE BY: SECONDED BY: STUDENT ADVISORY VOTE: AYES: NOES:

Board of Education Meeting AGENDA: June 25, 2014 78

SANTA MONICA-MALIBU UNIFIED SCHOOL DISTRICT 2014-15 PRELIMINARY BUDGET GENERAL FUND

REVENUES PROJECTED BEGINNING BALANCE $ 21,734,068

LCFF /STATE $ 75,907,984 FEDERAL REVENUES $ 4,037,468 OTHER STATE REVENUES $ 8,475,971 PARCEL TAXES $ 11,220,773 CITY OF SANTA MONICA $ 8,448,303 PROP. Y $ 7,300,000 LEASE / RENT $ 3,548,004 OTHER LOCAL $ 5,488,333 TOTAL REVENUES $ 124,426,836 TOTAL AVAILABLE FUNDS $ 146,160,904

2014-15 GENERAL FUND (FUND 01 ) REVENUES PROJECTION

LEASE / RENT OTHER LOCAL 3% 4% PROP. Y 6%

CITY OF SANTA MONICA 7% PARCEL TAXES 9%

OTHER STATE REVENUES 7%

FEDERAL REVENUES LCFF /STATE 3% 61%

Board of Education Meeting AGENDA: June 25, 2014 79

GENERAL FUND (UNRESTRICTED & RESTRICTED) PROJECTED EXPENDITURES: CERTIFICATED SALARIES $ 58,824,690 CLASSIFIED SALARIES $ 24,776,182 EMPLOYEE BENEFITS $ 28,674,526 BOOKS AND SUPPLIES $ 5,116,551 SERVICES & OTHER OPERATING COSTS $ 13,849,708 CAPITAL OUTLAY $ 208,500 OTHER OUTGO $ (254,264) TOTAL EXPENDITURES: $ 131,195,893 PROJECTED FUND BALANCE: $ 14,965,011

2014-15 GENERAL FUND (Fund 01) EXPENDITURES [CATEGORY NAME] [CATEGORY NAME] [CATEGORY NAME] BOOKS AND 10% 45% SUPPLIES 4%

[CATEGORY NAME] 22% SALARY & [CATEGORY NAME] 19%

Board of Education Meeting AGENDA: June 25, 2014 80

SANTA MONICA-MALIBU UNIFIED SCHOOL DISTRICT 2014-15 MAJOR CATEGORICAL PROGRAMS

2013-14 2014-15 ESTIMATED PROPOSED ACTUALS BUDGET CHANGES FEDERAL PROGRAMS TITLE I :BASIC 1,197,468 871,344 (326,124) TITLE II :TEACHER QUALITY 376,193 302,815 (73,378) TITLE III : IMMIGRANT EDUCATION (IMM) 37,715 23,367 (14,348) TITLE III : LIMITED ENGLISH PROFICIENT (LEP) 98,056 77,045 (21,011) MEDICAL REIMBURSEMENT 776,751 460,000 (316,751) SP ED: IDEA ENTITLEMENT 2,174,163 2,202,897 28,734 DEPT REHAB: TRANSITION PARTNERSHIP 137,946 - (137,946) TOTAL FEDERAL REVENUES: 4,798,292 3,937,468 (860,824) STATE PROGRAMS SP ED : AB602 5,570,017 5,669,376 99,359 SP ED : MENTAL HEALTH 587,948 530,000 (57,948) SP ED: STATE PRESCHOOL GRANT 4,436 4,436 - SP ED : PROJECT WORKABILITY 61,596 61,596 - SP ED : LOW INCIDENCE ENTITLEMENT 7,767 1,000 (6,767) LOTTERY - INSTRUCTIONAL MATERIALS 330,000 345,000 15,000 COMMON CORE IMPLEMENTATION 2,283,400 - (2,283,400) REGIONAL OCCUPATIONAL PROGRAM (ROP) 1,067,404 1,018,448 (48,956) TOTAL STATE REVENUES: 9,912,568 7,629,856 (2,282,712)

SANTA MONICA-MALIBU UNIFIED SCHOOL DISTRICT LOCAL GENERAL FUND CONTRIBUTION (LGFC) 2013-14 2014-15 ESTIMATED PROPOSED ACTUALS BUDGET CHANGE SPECIAL EDUCATION 16,983,867 17,907,201 923,334 ONGOING MAINTENANCE PROGRAM 3,527,467 3,542,705 15,238 TOTAL CONTRIBUTION: 20,511,334 21,449,906 938,572

Board of Education Meeting AGENDA: June 25, 2014 81

SANTA MONICA-MALIBU UNIFIED SCHOOL DISTRICT 2013-14 PROJECTED ENDING FUND BALANCE AS OF JUNE 30, 2014 PROJECTED END FUND FUND BALANCE AS OF 6/30/14 01 GENERAL FUND UNRESTRICTED $19,104,120 RESTRICTED 2,629,948 11 ADULT EDUCATION 300,755 12 CHILD DEVELOPMENT FUND 24,479 13 CAFETERIA FUND 205,769 14 DEFERRED MAINTENANCE FUND 80,996 21 BUILDING FUND - BB PROJECTS 27,681,620 25 CAPITAL FACILITIES FUND 8,786,677 SPECIAL RESERVE FUND FOR 40 CAPITAL OUTLAY PROJECTS 8,568,726

Board of Education Meeting AGENDA: June 25, 2014 82

SANTA MONICA - MALIBU USD MULTI-YEAR PROJECTION UNRESTRICTED GENERAL FUND - ASSUMPTIONS

Factor 2014-15 2015-16 2016-17 Statutory COLA 0.85% 2.19% 2.14% LCFF FUNDING BASE K-3 + 10.4% CSR $ 7,740 $ 7,910 $ 8,079 4-6 $ 7,116 $ 7,272 $ 7,428 7-8 $ 7,328 $ 7,488 $ 7,648 9-12 + 2.6% CTE $ 8,712 $ 8,901 $ 9,091 AVERAGE LCFF FUNDING PER ADA $ 6,980.00 $ 7,468.00 $ 7,728.00 % OF GAP FUNDING /DOF 28.06% 30.39% 19.50%

Enrollment Projection* 11,513 11,513 11,513 P2 ADA Projection 10,937 10,937 10,937 Funding ADA 10,937 10,937 10,937 Federal Revenues 0% 0% 0% City of Santa Monica $ 8,448,303 $ 8,617,269 $ 8,617,269 Measure "R" $ 11,220,773 $ 11,445,188 $ 11,674,092 City of SM /Prop. Y $ 7,300,000 $ 7,400,000 $ 7,500,000 Lottery $156/ADA $156/ADA $156/ADA Step & Column Incr. - Certificated 1.50% 1.50% 1.50% Vision Student Success (VSS) $ 3,200,000 $ 4,000,000 $ 4,000,000 Salary Increase - Certificated 0% 0% 0% Salary Increase - Classified 0% 0% 0% Step & Column Incr. - Mgmt. 1.50% 1.50% 1.50% Step & Column Incr. - Classified 1.50% 1.50% 1.50% STRS Rate 9.50% 11.10% 12.70% PERS Rate 11.77% 12.60% 15.00% Health/Welfare - Annualized 7% 7% 7% Workers' Compensation 3% 3% 3% Other Postemployment Benefits 1.25% 1.25% 1.25% Indirect Cost Rate 5.73% 5.73% 5.73% Interest Rate 0.70% 0.70% 0.70% Ongoing Maintenance 3% 3% 3% Reserve for Uncertainties 3% 3% 3%

Board of Education Meeting AGENDA: June 25, 2014 83

SANTA MONICA - MALIBU USD MULTI-YEAR PROJECTION UNRESTRICTED GENERAL FUND

2014-15 2015-16 2016-17 PROPOSED PROJECTED PROJECTED Description BUDGET BUDGET BUDGET Revenue: Property Tax 63,901,199 63,901,199 63,901,199 Education Protection Account (EPA) 2,187,400 12,321,402 13,304,920 LCFF Transfer to Fund 11 & Fund 14 (437,628) (512,628) (512,628) LCFF Transfer to Charter School LCFF State Aide 10,257,013 5,460,291 7,316,939 Subtotal LCFF Funding 75,907,984 81,170,264 84,010,430 Other Federal 100,000 100,000 100,000 Lottery 1,449,000 1,449,000 1,449,000 Mandated Reimbursement Block Grant 405,563 405,563 405,563 All Other State 10,000 Meas. "R" 11,220,773 11,445,188 11,674,092 Prop. Y / City of SM 7,300,000 7,400,000 7,500,000 Joint Use Agreement/ City of SM 8,448,303 8,617,269 8,789,614 All Other Local Income 3,168,004 3,167,355 3,170,000 Vision for Student Success (VSS) 3,200,000 4,000,000 4,000,000 Local General Fund Contribution (21,449,906) (21,500,000) (21,500,000) TOTAL REVENUE 89,759,721 96,254,639 99,598,700 Expenditure: Certificated Salary 46,812,689 47,514,879 48,227,603 Classified 16,025,222 16,265,600 16,509,584 Benefits 21,253,558 22,616,236 23,832,048 Supplies/Books 3,265,815 3,100,000 3,000,000 Other Operational Costs 8,237,485 8,000,000 8,000,000 Capital Outlay 43,000 50,000 50,000 State Special Schools 7,000 7,000 7,000 Debt Services 55,000 55,000 55,000 Indirect (979,607) (850,000) (850,000) Interfund Transfer Out to FUND 12 185,494 110,000 110,000 LCAP increase above 2014-15 925,726 1,361,523 TOTAL EXPENDITURE 94,905,656 97,794,441 100,302,757 Increase (Decrease) Fund Balance (5,145,935) (1,539,802) (704,057) Beginning Fund Balance 19,104,120 13,958,185 12,418,383 Ending Fund Balance 13,958,185 12,418,383 11,714,326 Reserve - Revolving cash, Store 80,000 80,000 80,000 Reserve - Deficit Spending 1,539,802 704,057 - Reserve - STRS Contribution Increase 767,160 1,775,363 2,813,639 Reserve - LCFF Growth Increment / 1/2 the difference between SSC and DOF 2,000,000 2,700,000 3% Contingency Reserve 3,935,877 3,988,470 4,084,707 Unappropriated Balance 7,635,346 3,870,493 2,035,980

Board of Education Meeting AGENDA: June 25, 2014 84

SANTA MONICA-MALIBU UNIFIED SCHOOL DISTRICT SUMMARY BUDGET OF GENERAL FUND

FUND 01: UNRESTRICTED GENERAL FUND 2013-14 2014-15 ESTIMATED PRELIMINARY ACTUALS BUDGET CHANGES BEGINNING BALANCE 24,751,270 19,104,120 REVENUES - LCFF SOURCES 69,606,796 75,907,984 6,301,188 FEDERAL REVENUE 15,795 100,000 84,205 OTHER STATE REVENUE 1,847,950 1,864,563 16,613 LOCAL REVENUES 29,941,036 33,337,080 3,396,044 LOCAL GENERAL FUND CONTRIBUTION (20,511,334) (21,449,906) (938,572) TOTAL REVENUES 80,900,243 89,759,721 8,859,478 EXPENDITURES CERTIFICATED SALARIES 44,493,780 46,812,689 2,318,909 CLASSIFIED SALARIES 14,245,345 16,025,222 1,779,877 EMPLOYEE BENEFITS 19,332,695 21,253,558 1,920,863 BOOKS AND SUPPLIES 1,970,282 3,265,815 1,295,533 SERVICES & OTHER OPERATING COSTS 7,147,128 8,237,485 1,090,357 CAPITAL OUTLAY 29,690 43,000 13,310 OTHER OUTGO (671,527) (732,113) (60,586) TOTAL EXPENDITURES 86,547,393 94,905,656 8,358,263 NET INCREASE (DECREASE) (5,647,150) (5,145,935) PROJECTED FUND BALANCE 19,104,120 13,958,185

FUND 01: RESTRICTED GENERAL FUND 2013-14 2014-15 ESTIMATED PRELIMINARY ACTUALS BUDGET CHANGES BEGINNING BALANCE 3,631,274 2,629,948 REVENUES FEDERAL REVENUE 4,798,292 3,937,468 (860,824) OTHER STATE REVENUE 3,263,944 942,032 (2,321,912) LOCAL REVENUES 11,895,056 8,337,709 (3,557,347) INTERFUND TRANSFER 20,511,334 21,449,906 938,572 TOTAL REVENUES 40,468,626 34,667,115 (5,801,511) EXPENDITURES CERTIFICATED SALARIES 11,772,971 12,012,001 239,030 CLASSIFIED SALARIES 9,887,412 8,750,960 (1,136,452) EMPLOYEE BENEFITS 7,069,372 7,420,968 351,596 BOOKS AND SUPPLIES 3,769,540 1,850,736 (1,918,804) SERVICES & OTHER OPERATING COSTS 7,675,626 5,612,223 (2,063,403) CAPITAL OUTLAY 774,857 165,500 (609,357) OTHER OUTGO 520,174 477,849 (42,325) TOTAL EXPENDITURES 41,469,952 36,290,237 (5,179,715) NET INCREASE (DECREASE) (1,001,326) (1,623,122) PROJECTED FUND BALANCE 2,629,948 1,006,826

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FUND 11: ADULT EDUCATION 2013-14 2014-15 ESTIMATED PROPOSED ACTUALS BUDGET CHANGES BEGINNING BALANCE 334,598 300,755 REVENUES LCFF RESOURCES 262,628 262,628 - FEDERAL REVENUE 61,050 49,500 (11,550) LOCAL REVENUES 65,000 49,851 (15,149) TOTAL REVENUES 388,678 361,979 (26,699) EXPENDITURES CERTIFICATED SALARIES 194,023 175,470 (18,553) CLASSIFIED SALARIES 110,545 109,612 (933) EMPLOYEE BENEFITS 79,545 78,468 (1,077) BOOKS AND SUPPLIES 19,194 23,344 4,150 SERVICES & OTHER OPERATING COSTS 19,214 16,542 (2,672) OTHER OUTGO - TOTAL EXPENDITURES 422,521 403,436 (19,085) NET INCREASE (DECREASE) (33,843) (41,457) PROJECTED FUND BALANCE 300,755 259,298

FUND 12: CHILD DEVELOPMENT FUND 2013-14 2014-15 ESTIMATED PROPOSED ACTUALS BUDGET CHANGES BEGINNING BALANCE 25,256 24,479 REVENUES FEDERAL REVENUE 1,579,574 1,589,058 9,484 OTHER STATE REVENUE 2,697,347 2,784,812 87,465 LOCAL REVENUES 3,000,897 3,143,997 143,100 INTERFUND TRANSFER 307,452 185,494 (121,958) TOTAL REVENUES 7,585,270 7,703,361 118,091 EXPENDITURES CERTIFICATED SALARIES 2,404,437 2,530,066 125,629 CLASSIFIED SALARIES 2,156,939 2,236,985 80,046 EMPLOYEE BENEFITS 1,732,125 1,738,015 5,890 BOOKS AND SUPPLIES 140,713 185,683 44,970 SERVICES & OTHER OPERATING COSTS 754,435 642,798 (111,637) CAPITAL OUTLAY 63,425 40,890 (22,535) OTHER OUTGO 333,973 328,924 (5,049) TOTAL EXPENDITURES 7,586,047 7,703,361 117,314 NET INCREASE (DECREASE) (777) - PROJECTED FUND BALANCE 24,479 24,479

CHILD DEVELOPMENT MAJOR PROGRAMS FEE PROGRAMS 2,381,795 2,397,795 16,000 HEAD START 1,321,033 1,350,064 29,031 OTHER FEDERAL PROGRAMS 277,446 238,994 (38,452) STATE PROGRAMS 2,697,347 2,784,812 87,465 INFANT AND TODDLER PROGRAM 408,707 449,026 40,319 L. A. UNIVERSAL PRESCHOOL 482,258 461,520 (20,738)

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FUND 13: CAFETERIA SPECIAL FUND 2013-14 2014-15 ESTIMATED PROPOSED ACTUALS BUDGET CHANGES BEGINNING BALANCE 244,125 205,769 REVENUES FEDERAL REVENUE 1,380,000 1,380,000 - OTHER STATE REVENUE 100,000 100,000 - LOCAL REVENUES 1,633,000 1,633,000 - TOTAL REVENUES 3,113,000 3,113,000 -

EXPENDITURES CLASSIFIED SALARIES* 1,419,758 1,442,842 23,084 EMPLOYEE BENEFITS 544,229 586,954 42,725 BOOKS AND SUPPLIES 1,448,503 1,435,000 (13,503) SERVICES & OTHER OPERATING COSTS (423,325) (427,300) (3,975) CAPITAL OUTLAY 5,769 - (5,769) OTHER OUTGO 156,422 172,834 16,412 TOTAL EXPENDITURES 3,151,356 3,210,330 58,974 NET INCREASE (DECREASE) (38,356) (97,330) PROJECTED FUND BALANCE 205,769 108,439

FUND 14: DEFERRED MAINTENANCE FUND 2013-14 2014-15 ESTIMATED PROPOSED ACTUALS BUDGET CHANGES BEGINNING BALANCE 228,996 80,996 REVENUES LCFF RESOURCES - 175,000 175,000 LOCAL REVENUES 2,000 2,000 - TOTAL REVENUES 2,000 177,000 175,000 EXPENDITURES BOOKS AND SUPPLIES - SERVICES & OTHER OPERATING COSTS 100,000 200,000 100,000 CAPITAL OUTLAY 50,000 50,000 - TOTAL EXPENDITURES 150,000 250,000 100,000 NET INCREASE (DECREASE) (148,000) (73,000) PROJECTED FUND BALANCE 80,996 7,996

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FUND 21: BUILDING FUND 2013-14 2014-15 ESTIMATED PROPOSED ACTUALS BUDGET CHANGES BEGINNING BALANCE 112,963,147 27,681,620 REVENUES PROCEEDS - SALE OF BONDS - - - LOCAL REVENUES 623,000 270,000 (353,000) TOTAL REVENUES 623,000 270,000 (353,000) EXPENDITURES CLASSIFIED SALARIES 373,758 556,605 182,847 EMPLOYEE BENEFITS 160,269 259,782 99,513 BOOKS AND SUPPLIES 47,200 19,800 (27,400) SERVICES & OTHER OPERATING COSTS 12,123,000 3,125,350 (8,997,650) CAPITAL OUTLAY 73,200,300 20,507,500 (52,692,800) TOTAL EXPENDITURES 85,904,527 24,469,037 (61,435,490) NET INCREASE (DECREASE) (85,281,527) (24,199,037) PROJECTED FUND BALANCE 27,681,620 3,482,583

FUND 25: CAPITAL FACILITIES FUND 2013-14 2014-15 ESTIMATED PROPOSED ACTUALS BUDGET CHANGES BEGINNING BALANCE 9,655,577 8,786,677 REVENUES DEVELOPMENT FEES 800,000 800,000 - INTEREST 60,000 70,000 10,000 OTHER LOCAL 199,500 - (199,500) TOTAL REVENUES 1,059,500 870,000 (189,500) EXPENDITURES SUPPLIES 1,300 - (1,300) SERVICES & OTHER OPERATING COST 1,880,100 1,300,000 (580,100) CAPITAL OUTLAY 47,000 - (47,000) TOTAL EXPENDITURES 1,928,400 1,300,000 (628,400) NET INCREASE (DECREASE) (868,900) (430,000) PROJECTED FUND BALANCE 8,786,677 8,356,677

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FUND 40: SPECIAL RESERVE FUND FOR CAPITAL OUTLAY 2013-14 2014-15 ESTIMATED PROPOSED ACTUALS BUDGET CHANGES BEGINNING BALANCE 8,254,249 8,568,726 REVENUES OTHER STATE REVENUE 143,269 83,574 REDEVELOPMENT 2,118,855 2,150,000 31,145 INTEREST 30,000 35,000 5,000 OTHER LOCAL (CCJUP) 1,000 (1,000) TOTAL REVENUES 2,293,124 2,268,574 (24,550) EXPENDITURES SERVICES & OTHER OPERATING COSTS 464,545 557,208 92,663 CAPITAL OUTLAY 50,000 50,000 - OTHER OUTGO 1,464,102 1,461,882 (2,220) TOTAL EXPENDITURES 1,978,647 2,069,090 90,443 NET INCREASE (DECREASE) 314,477 199,484 PROJECTED FUND BALANCE 8,568,726 8,768,210

FUND 67: SELF-INSURANCE FUND (OTHER POST EMPOLYMENT BENEFIT) 2013-14 2014-15 ESTIMATED PROPOSED ACTUALS BUDGET CHANGES BEGINNING BALANCE (4,695,532) (4,688,532)

REVENUES OTHER LOCAL 1,075,753 1,141,000 65,247 TOTAL REVENUES 1,075,753 1,141,000 65,247 EXPENDITURES SERVICES & OTHER OPERATING COST 1,068,753 1,134,000 65,247 TOTAL EXPENDITURES 1,068,753 1,134,000 65,247 NET INCREASE (DECREASE) 7,000 7,000 PROJECTED FUND BALANCE (4,688,532) (4,681,532) -

Board of Education Meeting AGENDA: June 25, 2014 89

TO: BOARD OF EDUCATION ACTION/MAJOR 06/25/14 FROM: MARIA LEON-VAZQUEZ / RALPH MECHUR

RE: COMPLETION OF SUPERINTENDENT’S EVALUATION AND APPROVAL OF AMENDED EMPLOYMENT AGREEMENT

RECOMMENDATION NO. A.33

It is recommended that the Board of Education formally complete the evaluation of Superintendent Sandra Lyon and amend her contract of May 5, 2011.

COMMENTS: In Closed Session at this meeting, the Board completed its evaluation of Superintendent Sandra Lyon.

The evaluation included both a summative assessment of the superintendent’s performance in 2013-14 and identified superintendent and districtwide goals for 2014-15. The 2014-15 goals include:

Superintendent’s Goals:  Implementation of Professional Learning Communities (PLCs)  Further Implementation of Response to Instruction and Intervention (RTI2)  Implementation of Equity and Access for Student Success Plan  Implementation of Common Core State Standards (CCSS)  Deepening/expansion of Science, Technology, Engineering, and Mathematics (STEM) Curriculum

Districtwide Goals:  Vision for Student Success (VSS)  Capacity Building/Leadership Development  Facilities Improvement Projects – Measure ES (Including Educational Technology)  Communications

The Board arrived at these goals in collaboration with the Superintendent for 2013-14; due to their multi-year implementation process, the Board and Superintendent agreed that these goals will continue for the 2014-15 school year. The Superintendent will be working with the board to establish appropriate benchmarks.

The amendments to the May 2011 employment agreement include:  4% increase to base salary, effective July 1, 2013

A copy of the amended contract is available in the superintendent’s office.

MOTION MADE BY: SECONDED BY: STUDENT ADVISORY VOTE: AYES: NOES:

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______INFORMATION ITEMS

Board of Education Meeting AGENDA: June 25, 2014

TO: BOARD OF EDUCATION INFORMATION 06/25/14 FROM: SANDRA LYON / TERRY DELORIA / ELLEN EDEBURN

RE: DELETION OF AR 6144 – CONTROVERSIAL ISSUES

INFORMATION ITEM NO. I.01

This is to inform the Board of Education that AR 6144 – Controversial Issues has been deleted.

COMMENTS: CSBA recommends deleting this regulation and incorporating the contents into the BP.

These changes were discussed at the June 5, 2014, board meeting.

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Instruction AR 6144

CONTROVERSIAL ISSUES

Controversial issues may be discussed in the classroom, provided that:

1. The issue is related to the course of study and provides opportunities for critical thinking, for developing tolerance, and for understanding conflicting points of view.

2. The issue has a meaningful relationship to matters of concern to the students.

3. Available information about the issue is sufficient to allow alternative points of view to be discussed and evaluated on a factual basis.

4. All sides of the issue are given a proper hearing, using established facts as primary evidence.

5. The issue has points of view which can be understood and defined by the students.

6. The teacher does not use his/her position to forward his/her own religious, political, economic or social bias. The teacher may express a personal opinion if he/she identifies it as such and does not express the opinion for the purpose of persuading students to his/her point of view.

7. Discussion or study of the issue is instigated by the students or by the established curriculum, but not by a source outside of the schools.

8. The discussion does not reflect adversely upon persons because of their race, sex, color, creed, national origin, ancestry, handicap or occupation.

9. The oral or written presentation does not violate state or federal law.

The Superintendent or designee shall have the authority to judge whether the above conditions are being met.

Regulation SANTA MONICA-MALIBU UNIFIED SCHOOL DISTRICT approved: August 19, 2009 Santa Monica, California

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TO: BOARD OF EDUCATION INFORMATION 06/25/14 FROM: SANDRA LYON

RE: QUARTERLY REPORT ON WILLIAMS UNIFORM COMPLAINTS

INFORMATION ITEM NO. I.02

Attached is a copy of the Quarterly Report on Williams Uniform Complaints. It is required that the information be reported publicly at a Board Meeting.

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TO: BOARD OF EDUCATION INFORMATION 06/25/14 FROM: SANDRA LYON

RE: DISTRICT ADVISORY COMMITTEES END-OF-YEAR REPORTS

INFORMATION ITEM NO. I.03

Attached are the End-of-Year reports for the Early Child Care DAC, District English Learners DAC, Health and Safety DAC, Intercultural Equity & Excellence DAC, Special Education DAC, and Visual and Performing Arts DAC.

While the written reports have been included in this agenda as an information item, each DAC will have five minutes to summarize its report under Communications and answer clarifying questions from the Board of Education.

At the July 16, 2014, board meeting, each DAC will have fifteen to twenty minutes for discussion with the board regarding goal-setting for the new school year. As per AR 1220, the Board will approve the district advisory committees’ goals for the 2014-15 no later than the board’s first meeting in October.

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District Advisory Committee Board of Education Annual End-of-Year Written Report 2013-14

CHILD DEVELOPMENT SERVICES DISTRICT ADVISORY COMMITTEE

Chair: Jennifer Kennedy Staff Liaison: Alice Chung Charges:  Provide a forum for discussion of funding for Child Development for early childhood programs focusing on ages 0-5 years and for school age out of school programs for children 5-8 years and middle school  Monitor the Cradle to Career process and proposals and the work of the Early Education Child Care Task Force  Review the Transitional Kindergarten Program  Review data from Ed Services on early identification programs and activities for preschool and school age students focusing on academic achievement and the enrichment of personal and social development in educating the Whole Child  Review information and assist in increasing communication with parents regarding District programs, Common Core and the Vision for Student Success and how they each will impact Child Development Services in the District

Accomplishments to date: CDS teachers benefitted from a wide range of professional development during the year:  Teachers from S.M Child Development Services (and from the cities of Lennox and Lawndale) participated in a project titled: Promoting Effective Math Instruction for Young Children, led by Dr. Megan Franke from UCLA, which provides high quality early math training. The goal for the project is to develop teachers’ pedagogical expertise in supporting young students’ mathematics learning while building mathematical and instructional continuity across PreK – Grade 3. Three CDS preschool teachers and District kindergarten teachers participated in this first cycle Cohort 1. A second group of teachers, Cohort 2, will receive the instruction in 2014-15.  CDS teachers worked closely with and received training from the District’s Math Coordinator, Rosa Serratore.  The District’s Director of Student Services, Dr. Mark Kelly, provided CDS school age teachers with a training workshop on: After school safety, internal emergency system, and lockdown preparedness.

Highlight(s) to date of particular note:  Irene Gonzalez-Castillo, Director of Curriculum and Instruction Pre-K-5, attended a CDS DAC meeting and gave a presentation on Transitional Kindergarten.  CDS staff and a few DAC members attended the RAND Youth Conference, April 2014.  Before/After School (School Age) enrollment has increased, we opened 3 new classrooms to accommodate the enrollment.  Our Winter and Spring enrollment has increased 5% from previous year.  Head Start, State, and Los Angeles Universal Preschool slots are stable. CDS received a reverse sequestration plus 5% increase in COLA from Head Start.

Suggested direction for 2014-15:  Prepare for updates/changes to the Creative Curriculum. Creative Curriculum will align with Common Core State Standards and California Early Learning Framework from the California Department of Education. This curriculum framework provides an overall approach for teachers to support children’s learning through environments and experiences. First teacher training will take place June 11th 2014 for all CDS preschool teachers. Second training will take place at the beginning of the school year.

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District Advisory Committee Board of Education Annual End-of-Year Written Report 2013-2014

District English Learners Advisory Committee

Chair: Lupe Smith Staff Liaison: Aida Diaz

Charges: Legal Requirements: The charge of the District English Learners Advisory Committee shall be to advise (review and comment) the Board of Education on at least the following:  A timetable for the development and revision of a district master plan of education programs and services for English learners, taking into consideration the school sites master plans.  A district-wide needs assessment on a school-by-school basis.  Establishment of district-level goals, and objectives for programs and services for English learners.  Development of a plan to ensure compliance with any applicable teacher and/or teacher aide requirements.  Administration of the annual language census (e.g. procedures and forms)  Review and comment on the district reclassification procedures established pursuant to Education Code Section 52164.6.  Review and comment on the written parent notification of initial school enrollment required per Title 5, CCR Section 11303(a).  Review and comment on any waiver request affecting programs and services for English learners. * Legal references: E.C. Sections 62002.5 and 33051(a); Former E.C, Sections 52176; 52168; and Title 5, CCR, Sections 43112 and 11303(a)

Accomplishments to date: Our District DELAC meetings incorporate the mandated state requirements and informational presentations. The mandated state requirements help parents understand better the programs and services for English Learners and encourage their participation in the educational process of their children. The presentations provide parents with knowledge and skills that they can use to support and advocate for their students in their acquisition of English and academic subjects. It is important to note that our DELAC continues to include a wide range of Spanish speaking parents, many of whom do not have children who are English Learners.

Date/Location * DELAC Business and Presentations October 24, * DELAC purpose/objectives • PDLC - District Achievement Data - Tutoring and Parent Workshops Jennifer Boyce Fairview Librarian

November 20 * DELAC/ELAC Training • PDLC * Review and comment on the written parent notification of initial school enrollment * Review and comment on any waiver request affecting program and services for English learners. January 15 * Review and comment on the district reclassification procedures • PDLC established • Local Control Funding Formula-LCFF • Title III Improvement Plan March 26 • The New Common Core Math Pathways • PDLC • Local Control and Accountability Plan (LCAP) Board of Education Meeting AGENDA: June 25, 2014 96

• Technology Survey April 29 • Local Control Accountability Plan (LCAP) Input Terry Deloria, • PDLC Assistant Superintendent May 29 * Board Report Input based needs assessment from sites • PDLC representatives • Local Control Accountability Plan (LCAP) Terry Deloria, Assistant Superintendent • Summer Literacy Activities

Highlight(s) to date of particular note: • PTA and Educational Services Common Core webinars were presented at various ELAC meetings. This gave parents who were unable to view them at the time they were presented and/or do not have the technology to do so at home the opportunity to learn about these services and to participate in an interactive question/answer session.

• This year’s DELAC focused on building an understanding of Local Control Funding Formula (LCFF) and Local Control Accountability Plan (LCAP). The objective was to provide ELAC leadership and parents the information they need to contribute to decision-making at their school sites.

Recommendations / Suggested direction for 2014-2015: • Implementation of the Title III Accountability Improvement Plan, which outlines how Title III funds help ensure English Learners attain English proficiency and meet the same challenging academic content and achievement standards that other students are expected to meet.

• The following recommendations originate from inputs provided by ELAC/DELAC representatives and parents to the LCAP:

Parent Workshops Continue offering of parent workshops at the ELAC/DELAC meetings. These workshops are essential for helping parents acquire the knowledge and skills to help us support the education of our children. Recommend workshops to cover the following topics: - How to use Illuminate - Effective parent / teacher communication - How to help with homework - College information at all levels including elementary - Child development stages, stage-specific parenting strategies at home and supporting education at school - How to establish rules to help motivate and discipline in a positive way

Homework We believe that students should have homework each day; however, teachers should plan better and, where applicable, coordinate homework schedules to spread the homework load evenly and to avoid piling a lot of homework at once. The purpose of homework should be to reinforce concepts taught in the classroom by practicing these concepts in the homework. Homework should not require students to learn new concepts that have not been covered in the classroom.

Communication Effective communication between home and school is essential for supporting and encouraging students’ education and academic growth. More training on communication with parents for teachers and staff including district directors is needed. We would, like as parents, to participate more effectively in the education of our students; this requires communication between teachers, parents and students. Teacher communication needs to clearly include specific plans

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addressing students’ academic needs; the need for clarity is particularly important to parents of English Learners. Teachers should also communicate with parents when a student reaches a planned goal, thereby providing an opportunity to congratulate a student for achieving an academic milestone at school and at home.

Clean Restrooms Safe and clean schools are important for student academic achievement. All of our schools need to have a clean campus, especially bathrooms. If the bathrooms are kept clean students will be more likely to help keep them clean. Schools need a couple of restrooms only for adults and or visitors.

After school tutors Quality after-school tutoring programs can have a positive impact on student achievement, especially for at-risk students and English Learners. Quality tutors will not only help with homework but with skills that students can apply to future class assignments. Students need to read and have discussions about what they have read; however parents with limited schooling often feel inadequate to help with their children’s reading. There should be after school programs like Reading Partners for all English Learners. Students eligible for free or reduced lunches should also be granted free participation in a Homework Club where students can receive guidance not just supervision for completing assignments.

College and Career Preparing high school students for success means different things depending on whether students intend to pursue academic goals (e.g., college) or get a job. College-bound students need to learn the academic skills that are essential to success in college. Job-seeking students need to learn employable skills that can make a difference in getting a job and keeping a job in the future. Keep in mind that not all high school kids want to go to college, some want options to learn and train for a specific trade. To be college and career ready, students need to take advanced courses and need support at home and at school to remain committed and interested in such courses.

Intervention Classes Early Intervention and prevention will increase the academic performance of all students and decrease the need for future interventions to remediate academic deficiencies. Students who struggle in school, especially English Learners need additional help from before, after or during school instructional and support intervention programs. Students who are low performing in all grades need intervention classes from teachers who can best address their areas of need.

Summer School for Kindergarten, Frist grade and Middle School Summer school can be an excellent improvement opportunity for students who struggle in school and/or are at risk of under-performing. Summer IISS should also include students in Kindergarten and first grade to help ensure students begin their academic career on par with the new common core expectations and high-level performance targets. Unfortunately, many students finish Kindergarten and First grade with low achievement. Without summer school, such students will statistically fall further behind in the next grade. This problem is particularly acute for students of low-income families who cannot afford enrolling their children in PTA summer adventure classes or other fee based programs. Summer school should also be offered to middle school students. Statistically, many students who have struggled in elementary school will continue to struggle in middle school. Effective intervention in middle school is important to break this pattern before high school where academic struggle often increases drop out rates.

Community Liaisons Community Liaisons provide families with information to help them make educated choices about their children’s academic experience and progression. Liaisons play an active role with

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families of English Learner students who experience difficulties at school. Liaisons help with the challenges that extend beyond school and help increase academic achievement. We would like for an increase of community liaisons hours at sites where the need is great but the allocated hours are few.

Bullying Whether physical or emotional, bullying can negatively impact the ability to learn. It is a serious problem. All students will benefit from early intervention and support. Teaching positive relationship skills and problem-solving skills will help address relationship issues and educate students to be more sensitive to and accepting of differences with other students. We need programs that teach strategies like “Cool Tools”. Teachers often say they don’t have time to teach it but they need to realize that taking time to teach it will help kids in and out of the classrooms. Furthermore we need to reward good behavior and have a Zero Tolerance for anyone who bullies.

Counseling School counseling services can improve academic performance by identifying barriers to learning. School Counselors work with students to help them through difficult issues so that they can stay focused in the classroom and get the most out of school. Free counseling should be offered at all of our schools Kindergarten through 12th grade. Currently, the high school has a very long waiting list for free help. We need counseling by trained therapists, not only during school hours (8-3) but also after school (3-7) Monday–Friday. We need more agency collaboration.

Transportation Some parents have to walk a long distance go to school/meetings/libraries and depend on public transportation to take their children to school and to attend school activities. The blue bus no longer gives transfers and with bus ride costing $1, low-income parents have had to limit transportation to a minimum for going to school & coming home. It would be great to have bus tokens available so parents can get to meetings/libraries/school.

Nutrition Good nutrition is important to learning. Children behave better, have longer attention spans and are more eager to learn when they eat healthy meals. We need to provide more healthy food choices for students to eat and to develop good eating habits.

Budgetary Implications: The change to LCFF eliminates most of the categorical funds that provided supplementary support to English Learners such as ELD teachers, PD for teachers, Bilingual aides at the middle and high school level and materials. We support the use of LCFF to continue to provide the existing supplementary supports for English Learners and the recommendations of this report and those included in the LCAP.

Board of Education Meeting AGENDA: June 25, 2014 99

District Advisory Committee Board of Education Annual Report 2013-14

HEALTH & SAFETY DISTRICT ADVISORY COMMITTEE

Chair: Patricia Nolan , RN Staff Liaison: Mark Kelly, Ph.D.

Charges:  Monitor contemporary issues in health that have a direct impact on school age children  Monitor issues that impact safety in SMMUSD schools  Encourage developmentally appropriate best practices in health, nutrition and physical education  Assist in the review and modification of the SMMUSD Wellness Policy and other district policies and practices impacting student health and safety

Accomplishments to date:  Developed a fact sheet to encourage/inform students wishing to perform volunteer work in health care settings, for distribution by SMMUSD staff  Hosted presentations from and engaged in subsequent discussion with: o Gary Bradbury, SMMUSD Risk Manager o Jason Olson, SMPD on ‘Drug Impairment Training for Educational Professionals’ o Elaine Rene Weisman, Outreach member of Malibu Environmental Task Force o Parent representatives, ‘Malibu Unites’

Highlight(s) to date of particular note:  Initiated revision of the SMMUSD Wellness Policy under the direction of Lora Morn, SMMUSD CN  Attached please note Appendix A: California FitnessGram 2012-2013 for SMMUSD (latest school year available) o General trend is positive: a greater % of all SMMUSD 5th, 7th & 9th grade students are in the ‘HFZ’ (‘Heath Fitness Zone’) and lower %’s in the “Health Risk’ zones compared to 2011-2012 data, but corresponding ‘HFZ’ %’s remain lower in ‘Economically Disadvantaged’ SMMUSD students  Continued discussion on areas of pertinence/interest: o Status of ‘Growing Green’ program at Grant ES o Status of Homework Policy at SaMoHi . Please note Appendix B (‘SMMUSD Homework Survey’ 2014) for your convenience  SaMoHi has still not adopted a Homework Policy re: Board Homework Policy 6154 o SMMUSD Suspension/Expulsion policy o TDaP Immunization status of students re: pertussis cases, and TB test shortage for volunteers o SMMUSD HS Health Curriculum o MHS/JCES and SMMUSD-wide environmental issues and their remediation

Suggested direction for 2014-15:  Continue to monitor and discuss issues pertinent to the Charges of the DAC and recommend actions where appropriate  DAC members serve on the LCFF/LCAP committee  DAC member may serve on an expanded Environmental Task Force

Board of Education Meeting AGENDA: June 25, 2014 100

 Continuing comprehensive revision of the SMMUSD Wellness Policy, with a holistic and proactive philosophy toward comprehensive student and staff wellness in social, emotional, physical, medical, environmental and regulatory area  The Health & Safety DAC would benefit greatly from participation of SMMUSD Physical Education staff member(s), perhaps as a facet of staff professional development

Budgetary Implications: None at this time but DAC 2014-2015 suggestions including district level oversight by physical education specialists to support physical education in SMMUSD elementary schools, which would require an increase in the SMMUSD staffing, not DAC, budget

DAC on Health & Safety Members SMMUSD Community Role 2012-2013 Peter Argo Community Expert: health, safety, Workers’ Compensation Debbie Bernstein, Secretary Parent Leslie Butchko, JD Parent Harriet Fraser, MD Parent / Medical Liaison in London Peter Getoff, LCSW (resigned March 2014) Community Expert: Social Worker Leesl Herman Parent / Expert: Forensic Psychotherapy Rita Kachru, MD Parent / Expert: Allergy & Immunology Stephanie Lewis, MA, CCC-SLP Parent / Speech Pathologist Lora Morn, RN, CN SMMUSD Coordinating Nurse Patricia Nolan, RN, Chair Community Expert: Nurse / Associate Scientist Suzanne Post, SMFD Community Outreach, SMFD Deborah Rothman de Beauchamp, JD Parent / Attorney in health field Sion Roy, MD, Vice-Chair Community Expert: Cardiologist Nandini Rudra-Ganguly, PhD Parent / Scientist Larry Sacco Community Expert: SM Risk Control Officer Laila Taslimi SMMUSD staff, McKinley ES Alyssa Ziman, MD Parent / Expert: Pathologist

Board of Education Meeting AGENDA: June 25, 2014 101 APPENDIX A

2012-13 California Physical Fitness Report Overall – Summary of Results Santa Monica-Malibu Unified District

²

– – –

HFZ

HFZ²

ment ment ment

in

de 5 de 5 de 7 de 9 de 9

ment ment ment

Grade 5 Grade 9

Tested¹ Tested¹

dents in

Grade 5

alth Risk

Needs Needs Needs Needs Needs Needs

Grade 7 Grade 9

Physical

in % Grade 5 % Gra % Gra % Grade 7 % Grade 7 % Gra % Grade 9 % Gra % Gra

Students in Students in Health Risk Stu Students in Health Risk Students in Students in He

Fitness Area

Total

Improve Improve Improve

Improve Improve Improve

Totalin Tested¹

Totalin Tested¹

Students HFZ in Students HFZ in Students HFZ in

Students

Number Number Grade 7 Number

Students HFZ² in Students in

Aerobic 805 661 82.1 14.3 3.6 844 632 74.9 18.7 6.4 919 675 73.4 16.4 10.2 Capacity Body 805 570 70.8 10.8 18.4 844 574 68.0 13.6 18.4 919 626 68.1 13.6 18.3 Composition Abdominal 805 750 93.2 6.8 N/A 844 716 84.8 15.2 N/A 919 840 91.4 8.6 N/A Strength Trunk Extension 805 711 88.3 11.7 N/A 844 791 93.7 6.3 N/A 919 878 95.5 4.5 N/A Strength Upper Body 805 704 87.5 12.5 N/A 844 657 77.8 22.2 N/A 919 789 85.9 14.1 N/A Strength Flexibility 805 664 82.5 17.5 N/A 844 684 81.0 19.0 N/A 919 833 90.6 9.4 N/A

¹ Includes partially tested students ² HFZ is an acronym for Healthy Fitness Zone a registered trademark of The Cooper Institute ** To protect confidentiality scores are not shown when the number of students tested is 10 or less N/A Not applicable

The PFT is based on the FITNESSGRAM/ACTIVITYGRAM software, owned by the Cooper Institute, Dallas, TX, and published by Human Kinetics, Champaign, IL. The PFT is created and copyrighted by the California Department of Education (CDE) under a license agreement with Human Kinetics. The FITNESSGRAM is a registered trademark of The Cooper Institute. The PFT performance standards are available on the CDE FITNESSGRAM: Healthy Fitness Zone Charts Web page. Information about the FITNESSGRAM is available on the Human Kinetics Web site (Outside Source). Questions: High School and Physical Fitness Assessment Office | [email protected] | 916-445-9449

California Department of Education, Statewide Assessment Division Prepared: 6/2/2014 10:28:07 AM

State: California; County: Los Angeles; District: Santa Monica-Malibu Unified

Additional information can be found at the California Department of Education Physical Fitness Test Web page. SMMUSD Homework Survey Results and Analysis

Santa Monica-Malibu Unified School District December 6, 2013 – February 5, 2014

© 2014 K12 Insight Overview

Parents were invited to provide feedback on their experiences with homework in the district. Parents with more than one child were encouraged to take the survey mulple mes.

The survey was adversed on the district’s website, promoted in school newsleers and announced via two press releases.

Survey topics included:

• Quanty of Homework • Amount of Time Spent on Homework • Frequency of Homework

• Assistance Needed with Homework

• Type of Homework

This presentaon provides a district-level overview of survey results. This survey is conducted annually in conjuncon and support of Board Policy.

Each campus will receive a site-level report for use in the development and modificaon of the school homework plan.

© 2014 K12 Insight 2 Parcipaon Parents were given the opportunity to take the survey online between December 6, 2013 and February 5, 2014. The survey was available in both English and Spanish.

Responding Group Number of Parcipants

Parents 557

Five Spanish surveys were returned.

© 2014 K12 Insight 3 Parcipant Profile

© 2014 K12 Insight 4 Grade Level

Parents of high school students accounted for 52% of parcipants. Please indicate the grade level of the child for whom you are compleng this survey. (N=538)

Grade Count (N) Percent (%) Kindergarten 21 4% 1st Grade 26 5% 2nd Grade 15 3% 3rd Grade 25 5% 4th Grade 23 4% 5th Grade 24 4% 6th Grade 45 8% 7th Grade 35 7% 8th Grade 43 8% 9th Grade 85 16% 10th Grade 83 15% 11th Grade 76 14% 12th Grade 37 7%

© 2014 K12 Insight 5 School

Please indicate which school your child aends. (N=531)

School Count (N) Percent (%) Cabrillo 9 2% Edison 15 3% Franklin 16 3% Grant 12 2% Jams 37 7% Lincoln 37 7% Malibu 69 13% McKinley 10 2% Muir 4 1% 47% of Olympic 0 0% parcipants had one or more Point Dume 8 2% children Rogers 13 2% aending Santa Monica High Roosevelt 6 1% School Samohi 249 47% SMASH 20 4% Webster 26 5%

© 2014 K12 Insight 6 Honors/AP Courses 8 of 10 parents of high school students had children taking one or more Honors or AP courses. How many Honors/AP courses is your child currently taking? (N=278)

41%

36%

20%

0 1–2 3–4 More than 4

• Data labels for percentages 5% or less are not shown. • Only parents of children in grades 9, 10, 11 and 12 were given the opportunity to answer this queson.

© 2014 K12 Insight 7 Findings

© 2014 K12 Insight 8 Time on Homework Over half of parents said their child spends 60 minutes or more on homework daily. About how much me does your child typically spend doing homework on a daily basis? (N=552) 19% 18%

13% 11% 52%

12% 20% 6%

Less than 15 minutes About 15–30 minutes About 30–45 minutes About 45–60 minutes About 60–90 minutes About 90–120 minutes More than 120 minutes Not sure

Note: Data labels for percentages 5% or less are not shown.

© 2014 K12 Insight 9 Time on Homework (Connued)

About how much me does your child typically spend doing homework on a daily basis?

15-30 30-45 45-60 60-90 90-120 Organizaonal Level < 15 min. >120 min. Not sure min. min. min. min. min. Elementary School 16% 28% 20% 22% 10% 1% 1% 1% (N=134) Middle School 5% 9% 10% 24% 26% 13% 13% 1% (N=123) High School 1% 5% 7% 14% 21% 19% 32% 2% (N=278)

© 2014 K12 Insight 10 Weekend Homework 6 of 10 parents said their child Always or Somemes has homework assigned on weekends. Does your child have homework assigned on weekends? (N=545)

32%

18% 60%

28% 20%

Yes, always Yes, somemes Yes, but rarely No, never Not sure

Note: Data labels for percentages 5% or less are not shown.

© 2014 K12 Insight 11 Weekend Homework (Connued)

Does your child have homework assigned on weekends?

Yes, Yes, Yes, but No, Organizaonal Level Not Sure Always Somemes rarely never Elementary School 8% 8% 20% 62% 1% (N=132) Middle School 8% 44% 28% 17% 2% (N=122) High School 45% 38% 13% 2% 2% (N=274)

© 2014 K12 Insight 12 Percepons of Time on Homework Nearly 4 of 10 parents said too much me is spent on homework, while 33% indicated the right amount of me is spent on homework. The amount of me my child spends doing homework is: (N=543)

38%

11%

33%

14%

About the right amount of me Too much me Not enough me Somemes too much and somemes not enough Not sure

© 2014 K12 Insight 13 Percepons of Time on Homework (Connued)

The amount of me my child spends doing homework is:

Somemes About the Too Not too much Organizaonal Level right amount much enough and Not Sure of me me me somemes not enough Elementary School 53% 36% 5% 5% 1% (N=132) Middle School 30% 41% 13% 13% 2% (N=121) High School 26% 37% 13% 18% 5% (N=273)

© 2014 K12 Insight 14 Assistance with Homework Over half of students occasionally ask for assistance with homework.

How much assistance does your child need with homework assignments? (N=542)

52%

14% 25% 8%

None, he/she completes homework independently He/she occasionally asks for assistance with homework He/she usually asks for assistance with homework He/she always needs assistance with homework Not sure

© 2014 K12 Insight 15 Assistance with Homework (Connued)

How much assistance does your child need with homework assignments?

None, he/she He/she He/she usually He/she always completes occasionally asks asks for Not Organizaonal Level needs assistance homework for assistance assistance with Sure with homework independently with homework homework Elementary School 11% 52% 20% 17% 1% (N=132) Middle School 17% 58% 16% 8% 0% (N=122) High School 33% 51% 11% 3% 2% (N=272)

© 2014 K12 Insight 16 Provider of Assistance Parents were the primary provider of assistance. Who provided that assistance? (N=401)

Who Count (N) Percent (%) Parent 357 89% Private Tutor 98 24% Classmate or friends 91 23% Teacher 81 20% Brother or sister 61 15% Aer-school program staff 42 10% Other adult in the home 34 8% Other (Please specify) 15 4%

Notes: The sum of percentages may exceed 100% because parcipants could select more than one response opon. Only parents who answered that their child needs assistance with their homework assignments occasionally, usually or always were given the opportunity to answer this queson.

© 2014 K12 Insight 17 Type of Homework Math and wring assignments were the most common type of assignments.

What type of homework assignment does your child typically receive? (N=545)

Type Count (N) Percent (%) Math assignments 500 92% Wring assignments 456 84% Reading assignments 410 75% Studying for tests/quizzes 392 72% Textbook exercises 294 54% Research reports 215 39% Student-selected reading assignments 208 38% Group projects 202 37% Classwork compleon 185 34% Extensive projects 171 31% Not sure 15 3%

Note: The sum of percentages may exceed 100% because parcipants could select more than one response opon.

© 2014 K12 Insight 18 Most Common Themes to Open-Ended Queson

75% of parcipants responded to the open-ended queson.

If you could change one thing about your child's homework assignments, what would it be? (N=415) Parents suggest that their child’s workload should be decreased. Parents feel that spending too much me doing homework decreases the chance of their child being a well-rounded individual.

Parents want more consistent communicaon from teachers about upcoming assignments. They wrote of inconsistent pracces among teachers regarding updates to teacher websites.

Parents commented that they feel their child’s workload is appropriate and more balanced when compared to previous years.

© 2014 K12 Insight 19 Summary of Conclusions

§ Cauon: Very low response rates § Results quite similar to prior years’ data § Greater concerns at middle and high school levels than elementary § Connued call for greater consistency/coordinaon of homework assignments across secondary classrooms

© 2014 K12 Insight 20 Next Steps

§ Review/reconsider policy that determines frequency of homework survey § Are we learning anything new? § Are we reaching a cross-secon of parents? § Research and review best pracces for: § Posng homework assignments (i.e. web-based, binder reminders, etc.) § Coordinaon of assignments across curricular areas

© 2014 K12 Insight 21 K12 Insight is a technology-based research and communicaons firm that helps school district leadership beer engage in conversaons with parents, teachers, staff, students and the general public on crical district issues.

K12 Insight's approach results in greater transparency and collaborave decision-making.

Watch our Candid Conversaons video, at hp://bit.ly/12m6z4x, to learn more about how we work.

© 2014 K12 Insight

Santa Monica-Malibu Unified School District Board of Education Annual End-of-Year Written Report 2013-2014 Intercultural Equity & Excellence District Advisory Committee

Chair: Marco Masoni Staff Liaisons: Debra Moore Washington and Aida Diaz

Charges:  Support the district’s work of closing the achievement gap by assisting in the identification and elimination of inequities in educational processes and outcomes of underserved students in district schools.  Provide a forum for the articulation of ideas and activities being implemented in the district, school sites, and the greater community to successfully meet the needs of our diverse student and parent population.  Provide input on district and school site efforts to facilitate the building of bridges of understanding between diverse student and parent populations so that all groups feel connected to, and part of the school community.  Report to the Board annually, and on any other occasion as necessary, on the scope of their work, and recommendations that are developed relative to their charge.

Accomplishments to date: 1. Continued efforts to probe and understand our own core values as members, in order to better serve the district and create a welcoming platform for increased membership on the committee itself, with the ultimate end of assisting towards the elimination of inequities. “If the BOE and district leadership focus on a few, crucial goals, significant progress can be made closing achievement gaps.” Therefore, the IEEDAC focused on two major areas for which subcommittees were formed. A) Engagement of Parents/Families/Students and b) Developing Global Citizens. The first subcommittee focused on charge II, above, “provide a forum for the articulation of ideas” and the second subcommittee focused on charge III, above “facilitate the building of bridges of understanding between diverse student and parent populations.” The first subcommittee essentially works with internal IEEDAC membership and the second includes participation of the extended community, such as the HRC. Charges I, II, and III are interconnected and all efforts of the IEEDAC and its subcommittees have the ultimate goal of increased student achievement. 2. Active recruitment of additional IEEDAC members (see Mid-Year 2013-14 report) 3. Alignment with the SMMUSD Equity and Access Plan and follow up on last year’s activities 4. IEEDAC welcomed participation of the public, and the public voice was heard in each and every meeting, expanding outreach and communication with the public at large. 5. Community Conversation with the participation of essential groups in the district took place on Thursday, June 12. BOE/district reports given monthly at IEEDAC meetings and events in which have participated members and liaisons of this committee, have had an impact on planning this pilot forum (see Highlights, below). 6. The IEEDAC’s Developing Global Citizens Ad-Hoc Committee has discussed how developing global citizens out of our students can have a significant impact, over time, in closing the achievement gap. Please see addendum, below.

Highlight(s) to date of particular note: • Unpacking Cultural Proficiency beginning with training lead by DMW on November 18 and December 16, using The Culturally Proficient School: An Implementation Guide for School Leaders by Lindsey, Roberts, and CampbellJones (p. 57-61) • Encouragement of parent and community involvement • Recruitment efforts to include parents and people of color in the IEEDAC membership • Community Conversation June 12 including production of student video. Twenty individuals Board of Education Meeting AGENDA: June 25, 2014 102

from among school and parent leadership participated, with a good cross-section of our diverse community. Purpose: to bring together school, community and parent leaders from across the district to exchange ideas and develop recommendations about ways to expand and diversity family engagement in our school communities. Agenda: Welcome, Purpose, Video, Table Talks, Report Out, Gallery Walk, Opportunities for Collaboration. Table Talks: Introductions, discussion of programs that increase parent involvement, one suggestion from each group to expand and diversify parent engagement and identify opportunities for collaboration. Report on results pending.

Suggested direction for 2014-2015: • Meet with Samohi Ethnic Studies teacher Kitaro Webb to discuss IEEDAC support of his excellent program, with possible inclusion of former suggestions of this committee (see End-of- Year report for 2013-14). • Bi-annual community engagement forum, with the June 12 Community Conversation as a learning tool • Continue quest for diverse and enthusiastic membership • Solicit input from site councils and PTA presidents from elementary, middle, and high schools to help determine best direction for the next year

Budgetary Implications: • Refreshments for Community Conversation

************************************* Addendum

IEEDAC Developing Global Citizens Ad-Hoc Committee Section for June 2014 Annual Report June 11, 2014

The IEEDAC’s Developing Global Citizens Ad-Hoc Committee has discussed how Developing Global Citizens out of our students can have a significant impact, over time, in closing the “achievement gap”, and how our committee’s work is perfectly in line with our “Charges” to “Provide input on district and school site efforts to facilitate the building of bridges of understanding between diverse student and parent populations so that all groups feel connected to, and part of, the school community,” and to “Provide a forum for the articulation of ideas and activities being implemented in the district, school sites, and the greater community to successfully meet the needs of our diverse student and parent population.” Our committee feels that developing Global Citizens can help to close the "Achievement Gap" by broadening students' perspectives and views in the following ways:  Acknowledge differences and similarities among various cultural groups  Empower students vis a vis their own cultural heritage  Help give students a feeling of self-worth and positive cultural identity  Make school more interesting, fun and relevant  Help students see how they fit into a larger global perspective  Ease tensions related to misunderstandings over cultural differences  Engage students in such a way that they'll be able to see how other cultures operate  Help teachers develop a greater cultural proficiency  Provide education in a culturally competent and inclusive manner  Engage families and the larger community  Make use of various modes of learning, particularly the Arts: music, dance, visual arts, and poetry

Our committee also discussed ideas and/or programs that could be implemented in SMMUSD Schools to Develop Global Citizens

Board of Education Meeting AGENDA: June 25, 2014 103

 A Global Studies Program that includes curriculum for Middle School and High School students, that introduces them to Global Studies and provides classes that feed into the Global Studies and Global Citizenship Degree Programs at Santa Monica College and other colleges and universities.  International Events & Activities that could take place at all SMMUSD schools. We agreed that we should determine: What kind of baseline data we need to collect? What would be most useful in helping to create a successful program? How can we measure cultural proficiency in students (and teachers) before and after the initiation of a "Developing Global Citizens" program? We are currently compiling information regarding efforts at SMMUSD Schools in achieving the District’s Vision of Developing Global Citizens, such as: 1. What is currently being done by the SMMUSD to address its "Vision" to help students to become Global Citizens? 2. What are the Common Core Standards for Multicultural and Global Education? Or, where can we get this info? 3. What ongoing initiatives are taking place at individual SMMUSD school campuses that are successfully helping to build Global Citizens? 4. What would SMMUSD want as a Wish List for Global Studies & Citizenship? We discussed distributing a Survey to all of SMMUSD’s School Principals asking them “What ongoing initiatives are taking place at your school campus that are successfully helping to build Global Citizens?” It should be noted that Santa Monica College now has Degree Programs in both Global Studies and Global Citizenship. We feel that the SMMUSD should start to implement programs and develop curriculum that feeds into these Degree Programs at SMC. Perhaps there are opportunities for new programs that can and will address this emerging area of educational, social and civic engagement.

*************************************************

Community Conversation Thursday, June 12, 2014 PDLC Santa Monica Sponsored by SMMUSD - IEEDAC

********************************

Board of Education Meeting AGENDA: June 25, 2014 104

District Advisory Committee Board of Education Annual End-of-Year Written Report 2013-14

SPECIAL EDUCATION DISTRICT ADVISORY COMMITTEE

Chair: Lee Jones Staff Liaison: Sara Woolverton

Charges: Advise the Board of Education about attitudes, opinions and issues significant to the Special Education community: A. Hold monthly meetings open to the public and provide Spanish translation when needed B. Act as a conduit for flow of information between the Special Education community at large and the Board of Education. C. Continue to bring parent’s questions and concerns to the BOE regarding curriculum and programs in math, literacy, reading and autism. D. Provide a forum for District staff and other speakers to share information relevant tot the Special Education community E. To enhance District-wide outreach to Special Education parents, continue the practice of rotating meeting locations to include school sites F. To address topical concerns utilizing subcommittees, either Ad Hoc and/or Standing Committees, as defined by the Brown Act. G. Continue to review the Special Education budget with the District’s Chief Financial Officer utilizing CFOʼs recently created Special Education specific reporting format.

Charge One Collaborate with district staff and third party on Post IEP Parent Satisfaction Survey.

Charge Two Give input to the deputy superinte0ndent of the technology committee to jointly consider strategies to reduce digital divide.

Charge Three Update and expand the pre-school eligibility assessment, placement and program information for the pre-school section of The Parent Handbook.

Charge Four Complete the Parent-to-Parent Transition Plan for high school students by presenting to the BOE and arranging for distribution to parents and high school students.

Charge Five Review information and assist in increasing communication with parents regarding District programs, LCFF (Local Control Funding Formula), Common Core and the Vision for Student Success and how they each will impact Special Education Services in the District

Accomplishments to date:

1. SEDAC worked with Terry Deloria and K-12 Insight to create a comprehensive Special Education Program Satisfaction Survey for parents. The survey was expanded from the original charge of a ”Post IEP Parent Survey” by Dr. Deloria. The survey, in English and Spanish, was completed and launched on May 20, 2014 and closed on June 3, 2014. The results will be posted on the district website the beginning of July 2014. Dr. Deloria will use the data for professional development with the school leadership team on August 4, 2014.

Board of Education Meeting AGENDA: June 25, 2014 105

2. SEDAC decided to give input to the technology committee by participating in the District- Wide Survey instead of creating a separate Special Education technology survey.

3. The Ad Hoc committee continues to work on the upgrade of the pre-school section of The Parent Handbook.

4. The post-secondary transition plan, formerly called “The Parent-to-Parent Transition Plan" for high school students, was renamed “High School’s Ending…Now What? - By and for Parents”. Ad Hoc Chair Karen Paris, and SEDAC Chair Lee Jones worked with Joe Safier, a Beverly Hills parent, to complete the plan. It was reviewed by the Tri-Cities SELPA Director Jeanne Davis, school superintendents and Special Education directors. It was then allowed to be distributed to parents/students in Beverly Hills, Culver City, and Santa Monica. Each district was responsible for any costs incurred in the distribution of the plan. It was approved and delivered to the District in April 2014. Assistant Superintendent Terry Deloria approved the printing of the plan by the District print shop with funds from the Education Budget for SMMUSD. It is SEDAC’s understanding that all district Special Education staff at middle school and high school campuses have received hard copies that are being disseminated to parents/students with IEPs in grades 8-12. All parents should have a copy of it by the start of the 2014-2015 school year. The plan is also on the SMMUSD website. The committee is immensely proud of the work of the Ad Hoc, as well as Dr. Deloria’s guidance and support.

5. Through a member of SEDAC who was appointed to the LCFF committee, we have become educated in the work of that committee. In addition we have received apresentation on the Common Core and the Vision for Student Success from Dr. Deloria.

Highlight(s) to date of particular note:

Budgetary Implications: The printing of hard copies of the transition plan was authorized by Assistant Superintendent Terry Deloria and printed by the District print shop.

Board of Education Meeting AGENDA: June 25, 2014 106

District Advisory Committee Board of Education Annual End-of-Year Written Report 2013-14 June 11, 2014

VISUAL AND PERFORMING ARTS DISTRICT ADVISORY COMMITTEE

Chair: JANIS GABBERT Staff Liaisons: DR. ELLEN EDEBURN and TOM WHALEY Charge for 2013-14:  Support a comprehensive PreK-12 arts education program as an integral part of the core curriculum offered to all SMMUSD students, with the arts taught as discrete disciplines as well as integrated into other subject areas.  Serve as a vehicle for parents, teachers, students and community members to inform, suggest and make recommendations to the Board of Education on matters related to equitable access and successful participation in comprehensive, sequential, standards- based PreK-12 arts education.  Review, and report to the Board of Education, current SMMUSD Visual and Performing Arts program data (Dance, Music, Theatre and Visual Arts).  Monitor, and report to the Board of Education, progress in the District’s implementation of the Board-adopted Arts for All Strategic Plan.  Improve communication among the District, parents and the community regarding the District's VAPA programs, particularly with underserved populations.  Work to develop a VAPA network of those with experience or interest in the arts.  Coordinate with School District producers of photos, videos, and recordings to publicize and archive VAPA events on www.smmarts.info.

I. Accomplishments to date in meeting the charges:  The VAPA DAC has held monthly meetings and served as a vehicle for parents, teachers, students and community members to communicate with the Board of Education on matters related to PreK-12 Arts Education.  VAPA DAC member D’Lynn Waldron continues to maintain the http://smmarts.info web site, which she designed in 2011, to coordinate with school district producers of photos, videos, and recordings, in order to publicize and archive VAPA events.  VAPA DAC monitors district progress in implementing the SMMUSD Arts for All Strategic Plan to provide equitable access for all students at all grade levels to high quality instruction in dance, music, theatre, and visual arts.  The VAPA DAC has reviewed the district’s VAPA course offerings and enrollment for Fall 2013 to assess whether students had equitable access to comprehensive, sequential, standards-based K-12 Arts Education.  The VAPA DAC sent a representative to the district’s LCAP Committee in Spring 2014.  The VAPA DAC reviewed the results of the Music Survey of 6th and 9th Grade Music Students.

II. Highlights to date of particular note since June 2013:

A. Honors for district VAPA students

Inaugural National Youth Orchestra of the United States of America – Two Santa Monica High School students were selected for this 2-week residency in Summer 2013, followed by a concert tour to Washington, DC, London, St. Petersburg, and Moscow. One of the students has also been selected for the 2014 NYO-USA. The 2014 National High School Honors Orchestra performed in Louisville, Kentucky in March 2014 and included 3 students from Santa Monica High School.

Board of Education Meeting AGENDA: June 25, 2014 107

National YoungArts Foundation – Two Santa Monica High School students were among the 170 students selected from approximately 11,000 applicants nationwide as 2014 YoungArts Finalists. They were 2 of only 25 nationwide finalists in the Voice category. http://www.youngarts.org/sites/default/files/2014YAWFinalists.pdf Western Division ACDA (American Choral Directors Association), which includes California, Arizona, Nevada, and Utah, held its 2014 Conference in Santa Barbara in February. The ACDA High School Honor Choir (grades 10 through 12) included 1 student from Malibu High School. The Junior High Honor Choir (grades 7 through 9) will include 7 students from Lincoln Middle School. The Children’s Honor Choir (grades 4 through 6) included 4 students from John Adams Middle School and 6 students from Lincoln Middle School.

California State Summer School for the Arts -- A Malibu High School choral student was awarded the Herb Alpert Scholarship for Emerging Young Artists in Music from the Herb Alpert Foundation and the California State Summer School for the Arts in Summer 2013. The award supports a four-year commitment totaling $40,000 for university-level study.

California Band Directors Association (CBDA) 2014 All-State Honor Bands performed at the California All-State Music Educators Conference (CASMEC) in Fresno in February 2014. The All-State High School Honor Band included 10 students from Santa Monica High School. The All-State Jr. High Honor Band included 5 students from John Adams Middle School and 4 students from Lincoln Middle School. The 17 members of the CBDA 2014 All- State Jazz Band included 2 students from Santa Monica High School.

California Orchestra Directors Association (CODA) 2014 All-State Honor Orchestras also performed in February at CASMEC in Fresno. The CODA All-State High School Honor Orchestra included 5 students from Santa Monica High School. The CODA All-State Jr. High School Honor Orchestra included 3 students from John Adams Middle School and 4 students from Lincoln Middle School

The CODA 2013 Honors Symphony Orchestra and the CODA 2013 Honors String Orchestra performed at the CODA Festival in December 2013 at the University of Redlands. The 2013 Symphony Orchestra included 31 students from Santa Monica High School. The 2013 Honors String Orchestra included 18 students from Santa Monica High School. This was the largest contingent from any single school in the state.

Southern California School Band and Orchestra Association (SCSBOA) 2014 All- Southern Jr. High School Honor Band and Honor Orchestra included 3 students from John Adams Middle School and 5 students from Lincoln Middle School.

Southern California Vocal Association (SCVA) 2013 Southern Region Honor Choir performed in Santa Monica in November. It included 1 student from Malibu High School. The 2014 Junior High/9th Grade Honor Choir (94 singers) included 19 SMMUSD students from John Adams, Lincoln, SMASH, and Samohi. They performed on April 26, 2014 at John Adams Middle School.

Los Angeles Music Center Spotlight Awards – Among the 2014 semi-finalists were a student from Malibu High in Classical Voice, a student from Samohi in Non-Classical Voice, and a student from Samohi in Classical Instrumental. The semifinalists were selected from 600 applicants from all of Southern California. Ryan Roberts subsequently was named the first–place grand prize winner in the Classical Instrumental category (oboe) at the 26th Annual Music Center Spotlight Awards and performed at the Dorothy Chandler Pavilion in May 2014.

Board of Education Meeting AGENDA: June 25, 2014 108

Samohi Viking Marching Band -- In October 2013, competing in the first field tournament of the year, the Samohi Viking Marching Band was awarded the highest honors (Sweepstakes) in the areas of Music Performance, Music Effect, Visual Effect, and Percussion. The color guard placed first in their division as well. All this culminated in the group receiving the tournament's overall Band Sweepstakes/Championship for the 1A/2A/3A division. Samohi Winter Guard – In April 2014, the Santa Monica High School Winter Guard performed at the Winter Guard Association of Southern California Championships and received the gold medal for the 2014 Winter Guard competition season. The group meets five days a week before school, plus evening rehearsals, under the auspices of the Samohi Band Program. Many of these students take part in the Samohi "Viking" Marching Band first semester, and then create this competitive ensemble during the second semester. Drama Teachers Association of Southern California (DTASC) Shakespeare Festival -- In April 2014, Santa Monica High School students won honorable mention in C Division, Large Group Comedy, performing a scene from Twelfth Night at the 2013-14 DTASC Shakespeare Festival. Ryman Summer Art program - In Summer 2013, SMMUSD art students were accepted and participated in the Ryman Art program -- http://www.ryman.org/ California Summer School for the Arts – In Summer 2013, SMMUSD art students were accepted and participated in the California Summer School for the Arts -- www.csssa.org/ LACOROP ROP Outstanding Student Recognition – In March 2014, five SMMUSD ROP students attended the LACOROP ROP Outstanding Student Recognition final event at Southern California Edison in Irwindale. The students participated in interview panels with business and industry representatives and presented work sample demonstrations. They also provided resumes and completed job applications, which were scored by business representatives from human resource departments. They competed against students from 66 Los Angeles County high schools. Among the awards was a silver medal to a Samohi photography student, a silver medal to a Samohi Film & Video Production student, and a bronze medal to a Malibu High photography student.

College acceptances for art majors – As of June 2014, Santa Monica High School college acceptances included the California College of Art, Cornish College of the Arts, Kansas City Art Institute, Maryland Institute College of Art, and the School of the Art Institute of Chicago.

B. Honors for district VAPA teachers in 2013-14:

CBDA -- John Adams Middle School teacher Angela Woo conducted the CBDA California All-State Junior High Honor Band at the California All-State Music Education Conference (CASMEC) in Fresno in February 2014.

CODA -- Santa Monica High School teacher Jason Aiello served as Past President of the California Orchestra Directors Association (CODA).

ASTA -- Elementary music teacher Bonnie Lockrem served as Secretary of the California Chapter of the American String Teachers Association (ASTA).

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C. DAC analysis of Fall 2013 VAPA course enrollment:

Total SMMUSD K-12 enrollment for Fall 2013: 11,245 K-12 students (-156 since 2012-13) Total enrolled in district, ROP, or SMC-funded 7,086 students (+175) = 63% of total student “for credit” or district-funded VAPA classes: enrollment (+2% since 2012-13)

Elementary Schools Total enrollment: 4,944 grade K-5 students (-3 since 2012-13) Total enrolled in district-funded VAPA classes: 2,464 students (+4) = 50% of total student enrollment (same as 2012-13) Dance 3rd grade dance (Music ‘n’ Motion) 769 students (-65) = 16% of K-5 students (+1% since 2012-13) Music 3rd, 4th, and 5th grade music 2,464 students (+4) = 50% of K-5 students (same as 2012-13)

Elementary Schools No district-funded or district-wide K-2 or 4-5 Dance program. No district-funded or district-wide K-2 Music program. No district-funded or district-wide K-5 Theatre program. No district-funded or district-wide K-5 Visual Arts program.

To fully implement the 9-year Arts for All plan, all K-5 students should have access to instruction during the school day by highly qualified teachers in all four arts disciplines: Dance, Music, Theatre, and Visual Arts.

Middle Schools Total enrollment: 2,568 grade 6-8 students (-39 since 2012-13) Total enrolled in district-funded “for credit” 2,096 students (+149) = 81% of total school VAPA classes: enrollment (+6% since 2012-13) Dance Music Theatre Visual Arts JAMS 30 571 (+33) 0 118 year- 782 (+30) of 1,011 total (+22) long (+10) students (+13) = 77% (+2% & 63 (-21) since 2012-13) trimester Lincoln MS 0 536 (-12) 0 70 year- 856 (+65) of 1,012 total long, 125 students (-53) = 85% (+11% semester- since 2012-13) long, and 125 quarter (+77) Malibu MS 0 183 (+46) 22 91 year- 384 (+41) of 469 total students semester- long & 88 (+8) = 82% (+8% since 2012- long trimester 13) (-11) (+6)

SMASH 0 74 (+7) 0 0 74 (+7) of 76 total students (-7) = 97% (+26% since 2012-13)

Board of Education Meeting AGENDA: June 25, 2014 110

High Schools

Total Enrollment: 3,733 grade 9-12 students (-83 since 2012- 13) Total enrolled in district, ROP, or SMC-funded 2,526 students** (+13) = 67% of total “for credit” VAPA classes: school enrollment (+1% since 2012-13) Dance Music Theatre Visual Arts Malibu HS 0 130 (+12) 154 (-2) 247 (+3) 531 (+13) of 694 total students (+11) = 76% (same as 2012-13) Olympic HS 0 (-10) 14 (+5) 28 (same 48 (+32) 90 (+8) of 71 total students (- (Some Instruction as 2012- 21) = 115% (+26% since programs will be 13) 2012-13) are not offered in Some students are taking district- Spring more than one VAPA class, funded.) 2014. resulting in more than 100% enrollment in VAPA classes. Santa 161 (+5) 884 (+20) 79 (-20) 781 (-13) 1,905 (-8) of 2698 total Monica HS students (-79) = 64% (+1% since 2012-13) (**Some high school students take more than one arts class, so the actual number of students may be somewhat lower.)

Secondary Schools No “for credit” Dance classes at either Lincoln, Malibu, or SMASH Middle Schools, or at Malibu or Olympic High Schools. No “for credit” Theatre Arts classes at John Adams, Lincoln, or SMASH Middle Schools.

To fully implement the 9-year Arts for All plan, all middle and high school students should have access to “for credit” instruction by highly qualified teachers in all four arts disciplines: Dance, Music, Theatre, and Visual Arts.

D. Middle school “for credit” VAPA classes offered in 2013-14 include:

John Adams Middle School Dance: Dance Music: Boys Chorus, Girls Chorus, Girls Chorus II, Honors Choir, Concert Choir, Music Conversion, Orchestra, Orchestra II, Orchestra III, Orchestra IV, Band, Band II, Concert Band, Wind Ensemble Visual Arts: Exploratory Art, Art Foundation, Advanced Art. Theatre: no district-funded “for credit” classes

Lincoln Middle School Dance: no “for credit” classes Music: Boys Chorus, Girls Chorus, Chorale II, Concert Choir, Band, Band II Brass, Band II Woodwinds, Concert Band, Wind Symphony, Intro to Strings, Orchestra, Orchestra II Violin; Orchestra II Viola, Cello, Bass; Concert Orchestra, Symphony Orchestra Theatre: no district-funded “for credit” classes Visual Arts: Exploratory Art 6 (quarter-long), Exploratory Art 7-8 (semester-long), Advanced Art (year-long)

Malibu Middle School Dance: no district-funded “for credit” classes Music: Girls Chorus, Concert Choir, Intro to Strings, Orchestra, Symphony Orchestra, Intro to Winds, Band, Wind Ensemble Board of Education Meeting AGENDA: June 25, 2014 111

Theatre: Theater Arts Visual Arts: Exploratory Art 6, Art

SMASH Middle School Dance: no district-funded “for credit” classes Music: Choir, Strings, Winds Theatre: no district-funded “for credit” classes Visual Arts: no district-funded “for credit” classes

E. High School “for credit” VAPA classes offered in 2013-14 include:

Malibu High School Dance: no district-funded “for credit” classes Music: High School Chorale, Concert Choir, Chamber Singers (SMC); Symphony Orchestra, Wind Ensemble, Music Theory, Theatre: Professional Actor (ROP); Stage Craft Technology (ROP), Film Studies, Advanced Film Studies Visual Arts: Ceramics/Sculpture, Ceramics II, Digital Design (ROP), Digital Design II (ROP), Drawing/Painting, Studio Art Drawing AP, Studio Art 2D AP, Studio Art 3D AP, Photo (ROP), Photo II (ROP), Visual Arts, Yearbook

Olympic High School: Dance: Dance class in Spring 2014 (funded by SMMEF) Music: Music and Guitar classes (funded by SMMEF) Theatre: 20th Century History through Film; Playwriting classes (provided by the Virginia Avenue Project); Imagination Workshop (provided by UCLA) Visual Arts: Art classes; Intergenerational Arts Project (provided by the Santa Monica Bay Area Human Relations Council); Digital photography classes in Spring 2014 (provided by VeniceArts)

Santa Monica High School Dance: Dance, Professional Dance, Professional Dance II, Professional Dance III, (all funded by ROP) Music: Men’s Chorus, Women’s Chorus, High School Chorale, Chamber Singers, Madrigal Ensemble, String Orchestra, Concert Orchestra, Sinfonia Orchestra, Chamber Orchestra, Philharmonic Orchestra, Symphony Orchestra, Concert Band, Symphonic Band, Wind Symphony, Wind Ensemble, Jazz Band I and II (SMC), Marching Band, Guitar I (SMC), Guitar II (SMC), Piano I, Piano II Theatre: Acting; Acting II, Play Production; Technical Theater (ROP) Visual Arts: Ceramics, Ceramics II, Drawing, Drawing II, Drawing III, Painting, Painting II, Studio Art 2D AP, Studio Art Drawing AP, Photo (ROP), Photo II (ROP), Film/Video Production (ROP), Film/Video Production II (ROP), Digital Design (ROP), Digital Design II (ROP)

F. District funding for VAPA programs was maintained from 2012-13 to 2013-14.

G. Non-District Funding at the High School Level: The following “for credit” VAPA classes are funded by the Regional Occupational Program (ROP) and Santa Monica College:

2013-2014 classes funded by ROP:  Digital Design Level 1 (1 class at Malibu High [one fewer class than in 2012- 13], 4 classes at Samohi)  Digital Design Level 2-4 (1 class at Malibu High School, 1 class at Samohi)

Board of Education Meeting AGENDA: June 25, 2014 112

 Film & Video Production (no classes at Malibu High [2 fewer classes than in 2012-13], 2 classes at Samohi)  Photography Level 1 (2 classes at Malibu High School, 4 classes at Samohi),  Photography Level 2-4 (1 class at Malibu High School, 1 class at Samohi)  Professional Acting (1 class at Malibu High School)  Professional Dance Level 1 (3 classes at Samohi)  Professional Dance Level 2A and 2B (2 classes at Samohi)  Stagecraft Technology (1 class at Malibu High School)  Technical Theater (1 class at Samohi)

2013-2014 dual enrollment classes funded by Santa Monica College (same as 12- 13)  Chamber Choir (Malibu High School)  Guitar (Santa Monica High School)  Jazz Band (Santa Monica High School)

H. Partnerships with Non-District Benefactors 1. P.S. ARTS funded programs in the Title I elementary schools for 2013-14 (K-5 Theatre at Edison Language Academy and K-5 Visual Arts at McKinley, Muir, and Will Rogers). 2. The Santa Monica Malibu Education Foundation “For The Arts” endowment fund contributed $125,400 in 2012-13 to support the Robert Gilliam dance classes at John Adams, Lincoln, Malibu, and SMASH Middles Schools, as well as Malibu and Olympic High Schools; recorders for all 3rd graders; Dream Strings; Dream Winds; Music and Guitar classes at Olympic High; after-school “non-credit” Drama programs at John Adams and Lincoln Middle Schools; and “for credit” Theatre programs at Malibu, Olympic, and Santa Monica High Schools.

The Education Foundation received an estate gift of $4.8 million in 2012. Half of it will be used to create an arts endowment to provide semi-private music instruction and the purchase and maintenance of musical instruments for disadvantaged children throughout the district. The endowment was named the Peggy Bergmann Arts Endowment Fund.

If the January 31, 2014, Vision for Student Success fundraising goal were met, the district planned to provide elementary schools with the following arts programs in 2014- 15:  Kindergarten, 1st, and 2nd grade Visual and Performing Arts programs (e.g., dance, music, theatre, visual arts – per school site choice).  3rd, 4th, and 5th grade Visual Arts program (in addition to the district-funded 3rd through 5th grade Music program).

1. The following is a partial list of other organizational partners that supplement or enhance the VAPA programs at one or more schools:  ASCAP (American Society of Composers, Authors, and Publishers)  Dana and Albert R. Broccoli Foundation  City of Santa Monica Cultural Affairs Division  Ella Fitzgerald Foundation  Flourish Foundation  Gail Dorin Music Foundation  SONY Pictures Entertainment (Janice Pober, Senior Vice President Corporate Social Responsibility)  Los Angeles County Arts Commission  Los Angeles County Music Center  Los Angeles Philharmonic Board of Education Meeting AGENDA: June 25, 2014 113

 Malibu Arts Angels  Margaret Cavigga Trust  Morgan-Wixson Theatre Y.E.S. program  New West Symphony  OPCC – Ocean Park Community Center  Orchestra Santa Monica Woodwind Quintet  Santa Monica-Malibu PTAs  Santa Monica Arts Parents Association  Santa Monica Boys and Girls Club  Santa Monica City Council  Santa Monica College: The Broad Stage and the Dual Enrollment Program  Santa Monica Kiwanis  Santa Monica Museum of Art  Santa Monica-Palisades Masonic Lodge #307  Santa Monica Playhouse  Virginia Avenue Project

I. Arts for All In 2013-14, the Los Angeles County Arts Commission Arts for All program granted $8,000 to SMMUSD to help fund the Ballroom Madness program for 5th grade. The grant was for Muir, McKinley, Rogers and Grant.

J. Current VAPA programs 1. Elementary Dance  There is no district-funded or district-wide Dance program for grades K-2 or 4-5.  All 3rd graders are receiving district-funded dance instruction from Music ‘N Motion in 2013-14 (2 weeks per year, during the P.E. schedule).  5th graders at Edison, Franklin, Grant, McKinley, Muir, Pt. Dume, Rogers, Roosevelt, SMASH, and Webster (all but Cabrillo) received dance instruction from Ballroom Madness in 2013-14 (an increase from only 3 schools in 2009-10). A yearly culmination Team Match took place on December 20, 2013 at Barnum Hall. 1st place was won by Franklin, 2nd place by Pt. Dume, and 3rd place by Muir. The program is being funded by grants and by PTAs. Edison received support from the district for Ballroom Madness in 2013-14, as the students were unable to have outdoor PE due to construction.

2. Secondary Dance  There are no “for credit” Dance classes at Lincoln Middle School, Malibu Middle School, SMASH, Malibu High School, or Olympic High School in 2013-14.  John Adams Middle School offered one district-funded “for credit” Dance class in 2013-14.  ROP funded five “for credit” Dance classes at Santa Monica High School for 2013-14. The fourth Samohi Winter Dance Showcase was presented in Barnum Hall on December 6, 2013.  SMMEF funded the Robert Gilliam dance program, which provides once-a-week instruction as part of the Physical Education program at John Adams, Lincoln and SMASH Middle Schools, and at Malibu and Olympic High Schools. Students do not get performing arts “credit” for these Dance classes.

3. Elementary Music  There is no district-funded or district-wide Music program for K-2.  All 3rd, 4th, and 5th graders are receiving district-funded music instruction from credentialed music teachers. All elementary schools had winter “informances” or concerts, as well as spring concerts. Board of Education Meeting AGENDA: June 25, 2014 114

 Choruses from Malibu elementary schools participated with choruses from Malibu Middle and High Schools in their winter concert.  In November 2013, Santa Monica elementary school choirs participated at the Jonathan Club in the “Britten Birthday Bash” with conductor James Conlon, Music Director of Los Angeles Opera. This concert of music for children by the English composer Benjamin Britten, whose centenary is being celebrated all over the world, was part of LA Opera's Britten 100/LA: A Celebration, a countywide collaboration featuring performances, conferences and exhibitions. (http://www.laopera.com/britten100la)  The district-wide Elementary Honor Band, Honor Choir, and Honor Orchestra performed in the 65th Annual Stairway of the Stars concerts at Barnum Hall in February 2014. Out of 323 performers (+59 since 2013), 98 are from Title I elementary schools: 32 from Edison, 16 from Muir, 31 from McKinley, and 19 from Rogers.  District Elementary Music teachers were allowed to attend the California All-State Music Educators Conference (CASMEC) in Fresno on February 20-23, 2014. The annual conference included professional development clinics, honor ensemble concerts, and music industry exhibits.  The Gail Dorin Music Foundation, the Ella Fitzgerald Foundation, and the Santa Monica/Malibu Education Foundation funded the Dream Strings, Dream Winds, and Dream Voice programs to provide coaches for music students at the Title I elementary schools and the middle schools.

4. Middle School Music  In November 2013, the Advanced Girls’ Choirs from John Adams and Lincoln Middle Schools participated at the Jonathan Club in the “Britten Birthday Bash” with conductor James Conlon, Music Director of Los Angeles Opera. This concert was part of LA Opera's Britten 100/LA: A Celebration.  All middle schools (John Adams, Lincoln, Malibu, and SMASH) presented high quality winter and spring band, choir, and orchestra concerts.  Middle school band, choir, and orchestra students participated in the 65th Annual “Stairway of the Stars” concerts at Barnum Hall. The Choir Concert was on February 7, with guest conductor Dr. Albert J. McNeil. The Band Concert was on February 11, with guest conductor Dr. Thomas Lee. The Orchestra Concert was on February 13, with guest conductor Bruce Kiesling.

5. High School Music  In July 2013, the Samohi Viking Marching Band participated in the city’s Main Street 4th of July Parade. In October 2013, the marching band won a field tournament Band Sweepstakes/Championship.  In Fall 2013, other student performances included the Malibu High School Chamber Singers performing at Pepperdine University, the Samohi Bands Fall Concert, the Samohi Choir Sweet Serenade, and “The Beatles at Barnum.”  In November 2013, the Samohi Chamber Orchestra participated at the Jonathan Club in the “Britten Birthday Bash” with conductor James Conlon, Music Director of Los Angeles Opera.  In Fall 2013, 14 students at Olympic High studied music with Mark Harris of the band Venice (funded by SMMEF).  Malibu High School and Santa Monica High School presented high quality winter and spring band, choir, and orchestra concerts.  High school band, choir, and orchestra students participated in the three “Stairway of the Stars” concerts at Barnum Hall. The Stairway Honor Award went to the Beasley Family (Lida, Rule, and John). Internationally renowned jazz

Board of Education Meeting AGENDA: June 25, 2014 115

pianist, composer, and recording artist John Beasley was the guest soloist with the Jazz Bands.  In March 2014, the Malibu High School Chorale performed at Carnegie Hall as one of 9 choirs combining to form the National Youth Choir.

2. Elementary Theatre  There is no district-funded or district-wide Theatre program for grades K-5.  P.S. ARTS is providing K-5 bilingual Theatre instruction at Edison Language Academy for 2013-14.  In February 2014, the Virginia Avenue Project returned to Will Rogers Learning Community for another 10-week Creative Dramatics class.  The Morgan-Wixson Theatre Y.E.S. program was available for district elementary schools in 2013-14.

3. Secondary Theatre  There are no district-funded “for credit” drama programs at John Adams, Lincoln, or SMASH Middle Schools.  The district-funded “for credit” drama programs continued in 2013-14 at Malibu Middle School, Malibu High School and Santa Monica High School.  In Fall 2013, Malibu High School presented The Laramie Project, and Santa Monica High School presented Noises Off.  Thirty-five Santa Monica High School students participated in the Drama Teachers Association of Southern California (DTASC) Fall 2013 Festival – http://www.cetoweb.org/dtasc_pages/fall_fest.html  In Fall 2013, the Virginia Avenue Project taught Playmaking at Olympic High School. Students spent 10 weeks paired with an adult mentor writing short plays, and then professional actors came to Olympic and performed the students’ plays for the entire school.  In January 2014, the Virginia Avenue Project began teaching a 10-week Playmaking class at John Adams Middle School.  Since 2010-11, SMMEF has co-funded with the JAMS and Lincoln PTSA an after-school “non-credit” drama program. Lincoln Middle School presented Peter Pan: The Musical in January 2014. John Adams Middle School presented Oliver! in March 2014.  In February 2014, Malibu Middle School presented the musical Alice in Wonderland.  In March 2014, Santa Monica High School presented the musical Pippin.  In May 2014, Malibu High presented Young Frankenstein.  In May 2014, Santa Monica High School presented Public Domain in the Humanities Center – theatre, music, poetry, and dance, directed and performed by Samohi students.

4. Elementary and Secondary Visual Arts  There is no district-funded or district-wide Visual Arts program for grades K-5.  P.S. ARTS provided K-5 Visual Arts instruction at McKinley, John Muir, and Will Rogers for 2013-14.  In Spring 2013, 34 Malibu High School and 16 Santa Monica High School AP Art students passed the AP exam. In October 2013, representatives from the School of the Art Institute of Chicago and Cornish College of the Arts visited Santa Monica High School AP art classes to recruit students.  In October 2013, the Santa Monica Museum of Art’s 21st “Wall Works” exhibit included student artwork from SMMUSD schools. Samohi students also participated in the Park Studio program by building a tree house.

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 In November 2013, the Roberts Art Gallery at Santa Monica High School exhibited Day of the Dead – Día de los Muertos.  On January 31, 2014, the 2nd Annual District-wide Art Show opened in the Roberts Gallery.  In Spring 2014, VeniceArts, a nonprofit organization, provided a digital photography class to supplement the district-funded art classes at Olympic High School.  Artwork by Malibu Middle School and High School students is posted at www.MalibuHigh.org/arts_gallery -- Artwork by Santa Monica High School students is posted at: http://www.samohi.smmusd.org/art/index.htm  The Samohi Senior Art Show opened in May 2014.  The Samohi Film Festival took place at Barnum Hall in May 2014.

K. Communication  Calendar of VAPA events Throughout the year, information about the district’s Visual and Performing Arts programs is communicated to the public, with school concerts, plays, musicals, dance performances, and art exhibits posted at http://smmarts.info  Media Coverage VAPA events and accomplishments during 2013-14 have been reported in the Malibu Patch, Malibu Times, Santa Monica Daily Press, Santa Monica Dispatch, Santa Monica Lookout, Santa Monica Mirror, Santa Monica Patch, The Palette (City of Santa Monica Cultural Affairs weekly e-blast), and CMEA Magazine: The News Magazine of the California Music Educators Association.

III. Suggested direction for 2014-15:

1. Acquire permission to use images from the various school sites before the beginning of the 2014-15 school year in order to showcase the district’s VAPA programs.

2. Maintain the Board and District commitment to the SMMUSD Arts for All Strategic Plan, adopted unanimously by the Board of Education in 2005, even if it takes longer to achieve than originally anticipated.

3. Implement the Vision for Student Success in the elementary schools with the following arts programs in the 2014-15 school year: a) TK, Kindergarten, 1st, and 2nd grade Visual and Performing Arts programs (e.g., music, theatre, and visual arts – per school site choice). b) 3rd, 4th, and 5th grade Visual Arts and Theatre programs (in addition to the district-funded 3rd through 5th grade Music program).

4. VAPA Coordinator – Maintain the VAPA Coordinator position, one of the five critical components of a sustainable arts education program. Our district is eligible for certain grant funding because we have an administrative level coordinator in place.

5. Music – Maintain the district-wide Elementary Music program, currently serving grades 3, 4, and 5. It is the foundation of the entire district music program. Implement a district-wide standards-based Music program for grades TK-2. To provide equitable access to arts instruction across the district, add a district-funded choir accompanist at SMASH Middle School, and explore offering more than one level of instrumental music instruction at SMASH Middle School.

6. Theatre – Maintain the current “for credit” secondary Theatre programs at Malibu Middle, Malibu High School, Olympic High School, and Santa Monica High School, as well as the non-credit after school programs at Lincoln and John Adams Middle Schools Board of Education Meeting AGENDA: June 25, 2014 117

that are co-funded by SMMEF and the PTSAs. To provide equitable access to arts instruction across the district, add “for credit” Theatre classes at Johns Adams, Lincoln, and SMASH Middle Schools. Implement a district-wide standards-based Theatre program grades TK-5.

7. Visual Arts – Maintain the current secondary Visual Arts programs at John Adams and Lincoln Middle Schools, Malibu High School, Olympic High School, and Santa Monica High School. Implement a district-wide standards-based Visual Arts program for grades TK-5.

8. Dance – Move the current district-wide 3rd grade Dance program to 4th grade, and expand dance instruction to additional grade levels. Maintain the “for credit” dance classes at John Adams Middle School and Santa Monica High School. To provide equitable access to arts instruction across the district, add “for credit” Dance classes at Lincoln, Malibu, and SMASH Middle Schools and at Malibu High.

9. Scheduling – Maintain AM classes and summer school classes, including summer school classes in the arts. This is important for 9th and 10th graders at Samohi, for students at Lincoln Middle School, and for students at John Adams Middle School who participate in the Spanish immersion and AVID programs. It serves those students who otherwise might not be able to fit these classes into their schedules, and encourages their successful participation in arts classes, foreign language classes, and sports.

10. High school graduation requirements – Change Board Policy 6146.1 – High School Graduation Requirements -- to include at least one year of visual and performing arts classes and one year of a foreign language.

11. Facilities – Ensure that any VAPA facilities built with Measure BB funds are constructed according to national Opportunity-to-Learn Standards for Arts Education and the district’s own VAPA facilities guidelines, adopted in 2000.

12. Budget Deliberations – When discussing budget cuts, the VAPA DAC urges the Board of Education to avoid eliminating entire curriculum areas, such as Elementary Music.

IV. Budgetary Implications:

The VAPA DAC strongly recommends increasing current funding for district-funded VAPA programs, which are an integral part of core curriculum.

The VAPA DAC is particularly concerned that any decrease in Regional Occupational Program (ROP) funding through LACOE could severely impact arts instruction at the high schools. Given the uncertainty of future ROP funding, the VAPA DAC recommends that the district look for ways to ensure sustainable funding for these programs.

* Regarding VAPA standards, the Common Core State Standards currently consist of mathematics and English language arts -- http://www.corestandards.org/

The new National Core Arts Standards were posted here on June 6, 2014: http://www.NationalArtsStandards.org/

The National Coalition for Core Arts Standards, a partnership of organizations and states, led the revision of the 1994 National Standards for Arts Education. Media Arts was added to Dance, Music, Theatre, and Visual Arts. The leadership team consisted of representatives from the American Alliance for Theatre and Education, Arts Education Partnership, Board of Education Meeting AGENDA: June 25, 2014 118

Educational Theatre Association, National Art Education Association, National Association for Music Education, National Dance Education Organization, State Education Agency Directors of Arts Education, The College Board, and Young Audiences.

The California Department of Education posts the skills, knowledge, and abilities in Dance, Music, Theatre, and the Visual Arts that all students should be able to master here: http://www.cde.ca.gov/ci/vp/

The SMMUSD VAPA Curriculum is posted here: http://smmusd.org/vapa/curriculum/index.html

VAPA DAC Members for 2013-14

Deborah Berek Bambi Martins Board Liaisons: Allison Diftler Brian Murphy Ralph Mechur Scott Ferguson Lori Nafshun Nimish Patel Patricia Finer Terry Norton-Wright Staff Liaisons: Janis Gabbert, Chair John Redfield Dr. Ellen Edeburn Zina Josephs, Secretary Alisa Stewart, Vice Chair Tom Whaley Kathryn Kert Green D’Lynn Waldron Administrative Assistant: Cristyne Elizabeth Lawson Brenda Carrillo

Board of Education Meeting AGENDA: June 25, 2014 119