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For a Listing of Upcoming Board Meetings See Page Vi of This Table For a Listing of Upcoming Board Meetings See Page vi of this Table of Contents Santa Monica-Malibu Unified School District Board of Education Meeting AGENDA June 25, 2014 A regular meeting of the Santa Monica-Malibu Unified School District Board of Education will be held on Wednesday, June 25, 2014, in the District Administrative Offices: 1651 16th Street, Santa Monica, CA. The Board of Education will call the meeting to order at 4:30 p.m. in the Board Conference Room at the District Offices, at which time the Board of Education will move to Closed Session regarding the items listed below. The public meeting will reconvene at 5:30 p.m. in the Board Room. The public meeting will begin at 5:30 p.m. Note: Public Comments: Persons wishing to address the Board of Education regarding an item scheduled for this meeting must submit the “Request to Address” card prior to consideration of that item. Persons wishing to address the Board of Education regarding an item not scheduled on this meeting’s agenda may speak during the Public Comments section by submitting the “Request to Address” card at the beginning of the meeting. The same card is used for either option and is printed in both Spanish and English. Cards are located with meeting materials just outside the meeting room. Completed cards should be submitted to the Recording Secretary. Time Certain Items: Those items listed for a specified time (marked in the margin) are so noted to give the public an indication of when the Board will hear that item. However, if it is prudent to do so, the Board may adjust the time stamp to complete an item currently on the floor, but will not delay the time stamped item for more than fifteen (15) minutes. CLOSED SESSION (4:30-5:30 p.m.) I. PUBLIC COMMENTS FOR CLOSED SESSION ITEMS ONLY Persons wishing to address the Board of Education regarding an item scheduled for closed session must submit the “Request to Address” card prior to the start of closed session. II. CLOSED SESSION (60 minutes) Government Code §54956.8 (10) CONFERENCE WITH REAL PROPERTY NEGOTIATORS o Property: 1707 4th Street, Santa Monica, CA Agency Negotiator: Sandra Lyon Negotiating Parties: Santa Monica-Malibu Unified School District (SMMUSD), PCA I, L.P. Under Negotiation: Price and terms of payment Government Code §54956.9(d)(2) (10) CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION – SIGNIFICANT EXPOSURE TO LITIGATION o 1 case Government Code §54957 (5) PUBLIC EMPLOYEE DISCIPLINE/DISMISSAL/RELEASE Government Code §54957 (10) PUBLIC EMPLOYEE APPOINTMENT/EMPLOYMENT o Titles: House Principal Government Code §54957 (25) PUBLIC EMPLOYEE PERFORMANCE EVALUATION o Title: Superintendent If you will require accommodation to participate in the Board meeting, please notify the i Superintendent’s Office at least one day prior to the meeting. Board of Education Meeting AGENDA: June 25, 2014 OPEN SESSION (5:30 p.m.) III. CALL TO ORDER A. Roll Call B. Pledge of Allegiance IV. APPROVAL OF THE AGENDA V. APPROVAL OF MINUTES A.01 June 5, 2014 ........................................................................................................ 1 VI. BOARD OF EDUCATION – COMMENDATIONS / RECOGNITIONS (0 minutes) VII. STUDY SESSION (60 minutes) These items are staff presentations and/or updates to the Board of Education. S.01 Literacy Coach Pilot Update (60) ........................................................................... 2 VIII. COMMUNICATIONS (50 minutes) The Communications section provides an opportunity for the Board of Education to hear reports from the individuals or committee representatives listed below. All reports are limited to 5 minutes or less. However, if more time is necessary, or if a report will not be presented, please notify the Board secretary eight workdays prior to the date of the meeting. A. Student Board Member Reports (5) 1. Matthew Ware – Santa Monica High School B. SMMCTA Update – Ms. Sarah Braff (5) C. SEIU Update – Ms. Keryl Cartee-McNeely (5) D. PTA Council – Ms. Rochelle Fanali (5) E. District Advisory Committees (DACs) End-of-Year Report Summaries (30) 1. Early Child Care Development DAC 2. District English Learners Advisory Committee 3. Health & Safety DAC 4. Intercultural Equity & Excellence DAC 5. Special Education DAC 6. Visual & Performing Arts DAC IX. SENIOR STAFF REPORTS (20 minutes) A. Asst. Supt., Educational Services – Dr. Terry Deloria (5) B. Assoc. Supt., Business & Fiscal Services/CFO – Ms. Janece Maez (5) C. Asst. Supt., Human Resources – Ms. Debra Moore Washington (5) D. Superintendent – Ms. Sandra Lyon (5) X. CONSENT CALENDAR (10 minutes) As agreed by the President, Vice President, and Superintendent during agenda planning, consent agenda items are considered routine, require no discussion, and are normally approved all at once by the Board of Education. However, members of the Board of Education, staff, or the public may request an item be moved from the consent agenda to Section XI (Major Items) for clarification and/or discussion. Curriculum and Instruction A.02 Approval of Independent Contractors ................................................................3-5 A.03 Overnight Field Trip(s) 2014-15 ........................................................................... 6 A.04 Conference and Travel Approval/Ratification ....................................................7-8 A.05 Designation of CIF League Representatives 2014-2015 ...................................... 9 A.06 Consolidated Application ............................................................................... 10-11 A.07 Approval of Special Education Contracts – 2013-2014 ................................. 12-14 If you will require accommodation to participate in the Board meeting, please notify the ii Superintendent’s Office at least one day prior to the meeting. Board of Education Meeting AGENDA: June 25, 2014 Business and Fiscal A.08 Award of Purchase Orders – 2013-2014 ..................................................... 15-15d A.09 Award of Purchase Orders – 2014-2015 ..................................................... 16-16a A.10 Acceptance of Gifts – 2013/2014 .................................................................. 17-19 A.11 Appropriation Transfers at School Year-End – FY 2013-14 ................................ 20 A.12 Emergency Resolution and Contract Ratification for Duct Cleaning at Malibu High and Cabrillo Elementary Schools by Air Tek – Bid #15.02 ................................................................................ 21-22 A.13 Authorization to Use National Joint Powers Alliance (NJPA) Contract No. 031913-SGL – Simplex Grinell Fire Equipment ....................... 23 A.14 Award of Exterior Stair Renovation McKinley Elementary School by Graph Company – Bid #15.01 ..................................................... 24 A.15 Approval for Disposal / Recycle of Surplus Equipment .................................. 25-27 Facilities Improvement Projects A.16 Contract Amendment #10 for Geotechnical Observation and Testing Services – Santa Monica High School – Science and Technology Classroom Building and Site Improvements – AMEC Environmental & Infrastructure, Inc. – Measure BB ..................... 28-29 A.17 Award of Bid #14.01.BB – Provide Voice and Data Communications Equipment at Santa Monica High School –Science & Technology Building and Site Improvements Project – Lowest Responsive Responsible Bidder – Measure BB ...................................... 30-31 A.18 Contract Amendment #28 for Environmental Monitoring at Edison Language Academy – New Construction – Arcadis – Measure BB ............................................................................................ 32-34 A.19 Contract Amendment #19 – Amendment to contract for Construction Management Services – Parsons – Measure BB ................ 35-37 A.20 Accept Work as Completed – Multiple Purchase Orders Projects – Capital Fund and Measure BB ..................................................... 38 Personnel A.21 Certificated Personnel – Elections, Separations ............................................ 39-45 A.22 Classified Personnel – Merit ......................................................................... 46-49 A.23 Classified Personnel – Non-Merit ....................................................................... 50 A.24 New Staffing (FTE) – 2014-2015 Classified Positions ........................................ 51 A.25 New Staffing (FTE) – Special Education ............................................................ 52 A.26 Reinstate College Counselor Position at Santa Monica High School .......................................................................................................... 53 A.27 Administrative Appointments .............................................................................. 54 House Principal, Santa Monica High School General A.28 Revise BP 6163.1 – Library and Media Centers ............................................ 55-60 A.29 Revise BP 6164 – Controversial Issues ........................................................ 61-63 XI. PUBLIC COMMENTS Public Comments is the time when members of the audience may address the Board of Education on items not scheduled on the meeting’s agenda. All speakers are limited to two (2) or three (3) minutes, depending on the number of speakers. The Brown Act (Government Code) states that Board members may not engage in discussion of issues raised during Public Comments, except to ask clarifying questions, make a brief announcement, make a brief report on his or her
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