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University of Guelph: 1998 Annual Report Iv

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University of Guelph: 1998 Annual Report Iv UNIVERSITY dGUELPH SENATE Tuesday, April 13, 1999 18:30 Room 113, MacNaughton Building AGENDA APPROVAL OF AGENDA REMARKS FROM THE CHAIR READING AND DISPOSING OF MINUTES OF THE SENATE MEETING OF TUESDAY, March 16, 1999 IV BUSINESS ARISING FROM THE MINUTES v READING OF ENQUIRIES AND COMMUNICATIONS VI QUESTION PERIOD VII UNFINISHED BUSINESS VIII CAUCUS REPORT IX ATTACHED FOR INFORMATION Report on the Financial Support of Graduate Students at Guelph i.. 11. Library Hours: Spring 1999 iii. Open Learning At the University of Guelph: 1998 Annual Report iv. Changes for the Graduate Calendar v. Scheduling of Semester Abroad vi. 1998 CIP Annual Report REPORTS OF STANDING BOARDS AND COMMITTEES 1. EXECUTIVE COMMITTEE page 105 (a) Presentation on the Double Cohort Issue (M. Rozanski) 2. BOARD OF GRADUATE STUDIES page 111 (a) Report on the One-Time Allocation of Ontario Graduate Scholarship in Science and Technology (for information) (b) Report on the Allocation of Graduate Awards (OGSST & UGS) (for approval) (c) Co-op Option in Economics (for approval) 10. INTERNATIONAL COMMITTEE page 121 (a) Proposed Revision to the Criteria for the Ranking of Semesters Abroad (for approval) XI OTHER BUSINESS (a) COU Report (to be distributed at the meeting) XI1 CLOSED SESSION (a) Five Nominations for Honorary Degrees Please note: The Senate Executive will meet483in Room 121, MacNaughton Building just prior to Senate Report on the financial support of Graduate Students at Guelph Board of Graduate Studies March 1999 SUMMARY Most students at the University receive financial support from a variety of sources including internal awards (GTAs, GRAB, GSAs, bursaries, needs-based awards etc.) and external awards (SSHRC, NSERC, OGS and other GRAB). This document shows the level of support in each category by college. For the purpose of the report, information for the colleges of Social Science and Family and Consumer Studies are shown separately. The data are compiled for spring/fal1197and winter '98 (the most recent full academic year). Approximately 1350 FTE graduate students enroled in each semester during 97/98. The majority of students (-40%) were in the Ontario Agricultural College, with 5% in Family and Consumer Studies and 9-13% in each of the remaining colleges. In general roughly three quarters of the registered students bring basic grant funds from the government to the University i.e. are within the time-frame set by the government to qualify for funds. This means that fully 25% of graduate students bring only tuition revenue and no Basic Income Unit support to the institution. During 1997/98 just over $16M of internal and external hnds were allocated to graduate student support: 55% of this support was derived from internal sources and 45% from external sources. The average level of support for all students was $1 1,816 per student per year: the level increased to $15,634 per student per year for students in the BIU-eligible bracket. There are differences in the amount and the distribution of funds allocated to students in different colleges. Students in Biological Science, Physical and Engineering Science and the Ontario Veterinary College have a higher average level of annual funding ($13-16 K per student per year) compared with students in Arts, Social Science, Family and Consumer Studies and the Ontario Agricultural College ($10-1 1 K). Less than 25% of funding in Arts, Social Science and Family and Consumer Studies comes from external sources while greater than 50% of funding is derived from external support for the remaining colleges. There are three major challenges which face the University in the coming years with regard to funding graduate students: (1) continue to increase hnding to support graduate students; (2) increase the number of students who complete within the BIUeligible period in order to boost revenues for the institution; and (3) increase the level of external support for graduate students in the colleges of Arts and Social and Applied Human Sciences. Demographics I During 1997198 approximately 1350 FTE equivalent students registered in each of the three semesters (see Table 1). Of these students approximately three-quarters were within the time frame to attract BIU support from the government (semester 6 for magisteriate programs, semester 9 for doctorate programs and 12 semesters for transfer). TABLEI- GRADUATE STUDENT FTE ENROLMENT BY COLLEGE 97/98 These data show that OAC has the largest number of graduate students (-40%). Roughly 15% of students are in CBS and CPES respectively and the new college will also have approximately 15% (combination of FACS and CSS). There are approximately 10% of students in OVC and 7.5% in COA. Graduate students bring government support, known as the Basic Income Unit (BIU), provided that the student has not exceeded 6 semesters in a magisteriate program, 9 semesters in a doctoral program, or 12 semesters in a transfer program. However the number is cumulative i.e. a student who takes 7 semesters to complete an MA has only 8 semesters to complete a PhD irrespective of the university where the magisteriate was completed. Only 75% of enroled graduate students are in the BIU-eligible period. Therefore, the institution only obtains tuition fees from the remaining 25%, which represents a considerable loss of potential income. It is also important to note that the overall percentage of ineligible students has increased from 1991 when the average was approximately 18%. This represents an increase in the length of time to completion. Inspection of Table 2 shows that there has been a considerable increase in the length of time to completion and therefore an increase in BIU-ineligible students in CBS, CPES and OVC in particular. At the same time there has been a reduction in the number of BIU-ineligible students in COA. TABLE HERCENTAGE BTU-ELIGIBLE STUDENTS AT GUELPH 1 The impact of the fall in the number of BIU-eligible students from just over 82% in 1991 to 75.6% in 1997 represents a potential loss of revenue of $1.3 M in 1997198 figures. The reasons for the university-wide shift in the percentage of students who exceed the BIU-eligibility period need to be investigated further. There are several possible reasons behind this shift, including increasing faculty workload, decreasing faculty numbers, debt burdens etc. However, the College of Arts took deliberate effort to ensure that students finish their programs in a more timely manner by taking specific action to help students who had exceeded the time available for completion of degrees. Such action might be contemplated in other colleges. Table 1 also shows that the number of enroled students in the spring is lower compared with fall and winter. This is particularly noticeable in the Colleges of Arts, Social Science, and Family and Consumer Studies. Financial support The total support available to graduate students (excluding provincial and federal loan program support) was $15,948,413 during 1997198, Of this approximately 55% was derived from internal sources and 45% from external support. The average level of support for all students at the University was $12,143 during 1997198. The average level of support for students who are attracting BIU income to the University was $16,138. A detailed breakdown of the figures, by college, is shown in Table 3. There are differences in the average amounts and the sources of those amounts allocated to graduate student support in different colleges. For example, in three colleges (Arts, Social Science, and Family and Consumer Studies) less than 25% of the total support of graduate students is derived from external money. In contrast, more than 50% of funding in the remaining colleges comes from external sources. This is a reflection of the grants available to support graduate education in different disciplines. However, this difference also reflects a considerable amount of work by students in the science disciplines actively seeking out and applying for external sources of money. Despite the large amount of external support for students in OAC, there are four colleges in which the total level of support is $10-1 1 K per student per year (COA, CSS, FACS and OAC). The University Research Scholarship Program was instituted two years ago and was geared towards the three colleges with the lowest levels of external support for students. The two science colleges and OVC provide in the range $13-16 K per student per year in support. There are two important points to note in these figures: (1) The vulnerability of OAC: approximately 40% of graduate students are in OAC. This college has a very large external budget to support students but a very small budget for GTAs and GSAs (see Table 4). If there is a reduction in external support, OAC students could be at risk. (2) The level of support for students in the OVC is skewed by financial support for students in the DVSc program. This program is designed not only to provide doctoral level research for DVM students but also clinical expertise in the hospital. Students in the DVSc program have a one-third-time commitment to work in the clinic (including extensive out-of-hours work). To attract people into these positions they have to be paid a salary which is reasonably attractive compared with private practice. The program is funded by a special grant from the province. There is currently major concern because there has not been an increase in pay of DVSc students for the past five years. It is becoming progressively more difficult to recruit students into the program. TABLE %-FINANCIAL SUPPORT OF GRADUATE STUDENTS Analysis of internal support Detail on internal support is shown in Table 4. The most notable features are the relatively low amount of support for students in OAC from GTAsIGSAs.
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