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Committee of Whole Council Agenda CITY OF WILLIAMS LAKE COMMITTEE OF WHOLE COUNCIL AGENDA RICK HANSEN BOARDROOM - CITY HALL - 450 MART STREET JANUARY 29, 2013 6:00 PM Page ADOPTION OF MINUTES / AGENDA 3 - 4 1. Minutes of the Committee of Whole Council Meeting held December 11, 2012 2. Adoption of Agenda PLANNING AND OPERATIONS 5 - 9 P1. Mobile Food Vendor Project 11 - 17 P2. Airport Capital Assistance Program Application - Runway Resurfacing 19 - 20 P3. Water Main Replacement - 134 Yorston Street FINANCE 21 - 30 1. Whistle Blower Policy GENERAL GOVERNANCE 31 - 37 G1. Letter from Tsihqot'in National Government re Prosperity Page 1 of 46 January 29, 2013 Committee of Whole Council Mine 39 G2. Letter from Fish Lake Alliance re Prosperity Mine 41 - 44 G3. North Central Local Government Association re Submission of Resolutions 45 - 46 G4. North Central Local Government Association re Nominations for 2013-2014 NCLGA Executive ADJOURNMENT 1. Adjournment Page 2 of 46 MINUTES OF THE COMMITTEE OF WHOLE COUNCIL MEETING HELD IN THE RICK HANSEN BOARDROOM ON DECEMBER 11, 2012 AT 6:00 PM PRESENT: Mayor K.L. Cook Councillors I.N. Bonnell, G.W. Bourdon, D.M. Hughes, SPS Rathor, L.T. Walters and S.J. Zacharias IN ATTENDANCE: G. Goodall, Acting Chief Administrative Officer C. Bouchard, Manager of Legislative Services N. Rowat, Junior Council Member CALL TO ORDER 1. Minutes of the Committee of Whole Council Meeting held November 27, 2012 Moved by Councillor Rathor Seconded by Councillor Zacharias That the minutes of the Committee of Whole Council Meeting held November 27, 2012 be adopted as circulated. CARRIED 2. Adoption of Agenda Moved by Councillor Rathor Seconded by Councillor Zacharias That the agenda be adopted as circulated. CARRIED Maureen LeBourdais, Regional Manager - Cariboo Chilcotin Region, Fraser Basin Council re 'Williams Lake Celebrating Diversity Mural Project' Report #55-2012 Moved by Councillor Rathor Seconded by Councillor Bonnell That the presentation by Maureen LeBourdais, Fraser Basin Council re Williams Lake Celebrating Diversity Mural Project be received, approval for the proposed mural project be given in principle, and a Staff member be authorized to participate with the working group, together with Councillor Walters. CARRIED Page 3 of 46 1. Minutes of the Committee of Whole Council Meeting held D... December 11, 2012 Committee of Whole Council Minutes Page 2 Adjournment Moved by Councillor Bonnell Seconded by Councillor Walters That the meeting be adjourned. CARRIED Time: 6:21 PM CERTIFIED CORRECT: ____________________________ CORPORATE OFFICER Page 4 of 46 1. Minutes of the Committee of Whole Council Meeting held D... P1 CITY OF WILLIAMS LAKE COUNCIL REPORT DATE OF REPORT: January 15, 2013 DATE & TYPE OF MEETING: January 29, 2013 Committee of Whole Council Meeting AUTHOR: Cindy Walters/Liliana Dragowska SUBJECT: MOBILE FOOD VENDOR PROJECT FILE: 1-80-9 cc BL 1523 & BL 1494 SECTION 1: EXECUTIVE SUMMARY The purpose of this report is to provide Council with the results of the 2012 Mobile Food Vendors Pilot Project and discuss options to allow Staff to proceed towards gathering public input on policy/bylaw development for Mobile Food Vending in Williams Lake. SECTION 2: BACKGROUND (if applicable) Last year, with Council’s approval, Staff initiated a Mobile Food Vendors Pilot Project for the summer of 2012. This project was designed to allow mobile food vendors in 4 designated locations in the downtown core of the City. An application process and criteria were set up to regulate this project. Some of the requirements included inspection/insurance/license requirements, costs and also stated that the mobile vending units be self contained, with their own power and water. As our current Williams Lake Business License Bylaw No. 1523 does not allow mobile vending on any City property, Council and Staff had hoped that a pilot project would give us an opportunity to review public response and fine tune any issues that may have come up during the test year. Unfortunately the City did not have any vendors take advantage of the pilot opportunity in 2012. Staff did receive some interest from local vendors saying they were interested in setting up at a designated location but only if there was access to City power and water, as well as an option to park overnight and this was declined by Council. SECTION 3: DISCUSSION Staff would like to move forward by taking a questionnaire around to the businesses of the downtown core to gather their input to see if there would be public support in moving forward on this project for the 2013 season. SECTION 4: DETAILED ANALYSIS a. Financial Considerations – Cost and Resource Allocations: Council should note the project will require Staff time to poll the downtown businesses to collect information, then report back to Council and draft a policy/bylaw if there was interest. b. Legislative Considerations (Applicable Policies and/or Bylaws): Once the public consultation is completed, if the City is to proceed with mobile vending, Staff will move forward on drafting a new policy or bylaw to regulate this proposal. Page 5 of 46 1. Mobile Food Vendor Project Mobile Food Vendor Project Page 2 c. This project most closely supports the following ICSP Priority Areas: Lively Downtown Resilient Economy Local Food and Agriculture d. This project potentially conflicts with the following ICSP Priority Areas (also list mitigation measures) N/A e. Environmental Considerations: N/A f. Social Considerations: Food vendors bring positive activity to the street and add a festive, people-oriented feel that has the potential to improve public safety and downtown activity. In many cities, food vendors provide a window into many diverse cultures, introducing people to new foods and to the pleasures of spending time in the public space of the City. g. Economic Considerations: The experience of other cities shows that food vendors attract foot traffic to commercial districts – which means increased sales and a more vibrant retail business overall. By offering low-cost, culturally diverse foods for people on the go, they typically complement – rather than compete – with sit-down restaurants and give people more reasons to frequent local shopping districts. SECTION 5: RECOMMENDATION(S) That Council direct staff to proceed towards gathering public input on policy/bylaw development for Mobile Food Vending in Williams Lake by interviewing downtown businesses and possible food vendors and report back to Council with the results. Respectfully submitted, Geoff Goodall Acting Chief Administrative Officer This report has been prepared in consultation with the following: Initials Director of Financial Services General Manager of Planning & Operations Manager of Economic Development Manager of Legislative Services Manager of Social Development AB ATTACHMENT(S): Attachment A – Mobile Food Vendor Questionnaire 2013 Attachment B – 2012 Pilot Project Flyer Page 6 of 46 1. Mobile Food Vendor Project MOBILE FOOD VENDORSAttachment A PILOT PROJECT 2012 The City of Williams Lake welcomes proposals from mobile vendor units to be permitted in four designated sites around the Williams Lake Downtown. The Mobile Vendors Pilot Project designated sites are proposed for Courthouse Square, Kiwanis Park, Boitanio Park and Herb Gardner Park. For the purpose of this pilot project, mobile vendor means a person carrying on a business of selling goods and food products from an operating vehicle or detachable trailer that can be removed from the premises on short notice and is not a permanently fixture to the designated site. Mobile vending units shall not be stored at the licensed site overnight and shall be self contained units with power and water, must maintain clean work and storage areas, present a neat appearance, and provide a garbage receptacle for the use of their customers. For the purpose of this pilot project Mobile Vendors will be charged $200 per month one th top of a business license. Please note that in Court House Square an additional $20 per month parking permit will be required. Proposals will be reviewed and designated sites will be awarded according to the following Criteria and application re‐ quirements: Mobile vending units shall be self contained units with power and water, must maintain clean work and storage areas, present a neat appearance, and provide a garbage receptacle for the use of their customers; Must hold a valid mobile vendors business license and have paid the fee for the pilot season; Proof of liability insurance up to $3 million with a Cross Liability Clause and the City of Williams Lake named as an insured. In addition, a willingness to sign an agreement with the City for the use of the designated mobile vending site for the 2012 season only; Health Permit for the Mobile vending unit; Fire Inspection, at the discretion of the fire inspector, maybe required for mobile vending unit as a part of the business license process; Ability to obtain a criminal record check; Experience as a mobile food vendor, readiness to open mobile business; Use of Local Food and demonstrating how the menu is unique and original from other vending units currently operating in town (The City does not want repeat menus). CONSIDERATION WILL BE GIVEN TO THE DIVERSITY OF FOOD OPTIONS FOR THE FOOD VENDORS; Food options do not conflict or repeat choices of local cafes and restaurants within a two block radius; Image of the mobile vending unit. The vending unit must have a clean and well kept appearance that goes with the theme of the menu; Environmental sustainability considerations including the use of recyclable or compostable packaging; and In addition, list your preferred designated location in ranking order. *Any applications received after the deadline will be given consideration if space is available at the identified pilot sites. For more Information on the Project please contact Cindy Walters, Business License Inspector for the City of Williams Lake at 250‐392‐8487 or by email at [email protected] Page 7 of 46 1.
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