TOWN OF SHEDIAC
REGULAR MEETING OF COUNCIL DATE: APRIL 30, 2018 LOCATION: MULTIPURPOSE CENTRE TIME: 7 P.M.
M I N U T E S
PRESENT: Jacques LeBlanc, Mayor Roger Caissie, Deputy Mayor Paul Boudreau, Councillor Patricia Bourque-Chevarie, Councillor Gilles Brine, Councillor Sylvie Collette-Boudreau, Councillor Raymond Cormier, Councillor Germaine Gallant, Councillor Laura Gallant, Councillor
AND: Gilles Belleau, Clerk and General Manager Connie Bourgeois, Executive Secretary and Assistant Clerk Réjean Godin, Director of Finance Margot Allain Bélanger, Director of Municipal Operations Denis LeBlanc, Director of Community Living Danny Pellerin, Director of Economic Development and Tourism Donald Cormier, Fire Chief Ten (10) citizens One (1) journalist
1. CALL TO ORDER
The Chairman Mayor Jacques LeBlanc calls the meeting to order at 7 p.m. The meeting begins with the singing of the National Anthem.
The Chairman informs those in attendance that the regular meeting of Council was moved to the Multipurpose Centre due to a major water main break at Town Hall. He take this opportunity to thank Administration and the firefighters for their efforts during the water main break. He also mentions that simultaneous translation will not be provided at this meeting, but attendees may still address Council in their language of choice.
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2. APPROVAL OF AGENDA
C18-069 Moved by: Raymond Cormier Seconded by: Sylvie Collette-Boudreau
THAT that agenda be revised to add a presentation by DML Properties Ltd. under “Public presentations/Petitions/Delegations”, Item 4.
MOTION CARRIED
3. APPROVAL OF MINUTES
C18-070 Moved by: Paul Boudreau Seconded by: Roger Caissie
THAT the minutes of the regular meeting held on March 26, 2018 be accepted as submitted.
MOTION CARRIED
4. PRÉSENTATIONS PUBLIQUES/PÉTITIONS/DÉLÉGATIONS
Cheque presentation: The Chairman hands over a cheque in the amount of $30,000 to the Lobster Festival Inc. for 2017.
Greater Shediac Community Garden Inc. Mrs. Odette Babineau takes the floor. She provides an update on the 2017 and 2018 projects. The 2018 funding request amounts to $3,500. She also takes this opportunity to invite the members of Council to attend the evening of music planned for this coming May 9 at Fisherman’s Restaurant. Proceeds of the evening will go to the Community Garden in support of their fundraising campaign. Furthermore, she invites the members of Council to participate in the Day of Action planned for this coming June 8.
The Chairman takes this opportunity to congratulate the members of the Greater Shediac Community Garden Inc. committee for a fine job.
Greater Moncton River of Pride Charles McDougall and Zivi Richard take the floor. Mrs. Richard takes this opportunity to thank the town for partnering with the Greater Moncton River of Pride. She gives a brief account of the services and activities offered in 2018. Mr. McDougall explains the various projects/programs offered in Shediac in 2018. They also invite the members of Council to take part in the various
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activities and to paint a crosswalk in rainbow stripes. The funding request amounts to $1,000.
DML Properties Ltd. Luke Hickey and Marco Fougère take the floor to present their Domaine South Cove Estates project on South Cove Road. This project includes three (3) phases. Mr. Hickey gives a brief account of the project. They are asking for a parcel of land, i.e. PID 70434626 (future street) to carry out their development. The project is estimated at around $5 M.
A discussion ensues.
It is recommended that Administration makes a recommendation to Council.
Grant Thornton Mr. Kent Ostridge, Mrs. Lise Robichaud-McGrath and Mrs. Stéphanie Cormier present the audited consolidated financial statements for the year ended December 31, 2017.
Mrs. Lise Robichaud-McGrath takes the floor. She briefly explains the audited consolidated financial statements for the year ended December 31, 2017. She gives a brief account of the independent auditors’ report dated April 30, 2018. With regard to the balance sheet, the financial assets amount to $8.6 M and the liabilities amount to $21.3 M, resulting in a net debt of $12.7 M. The non-financial assets amount to $43 M, consisting mainly of tangible assets. With regard to the consolidated statements of earnings and accumulated surplus, the total revenues for 2017 amount to $17 M and the total expenditure amounts to $12.3 M, resulting in consolidated surplus of $4.7 M. She mentions that the surplus in the General Operating Fund is $101, 000 and the surplus in the Water Operation Fund is $141,000 after all reserve transfers.
Mrs. Lise Robichaud-McGrath also presents a general overview of the financial results. The long-term debt amounts to $8.8 M, the total assets amount to $43 M and the General Fund debt ratio is 11 % in 2017 compared to 10% in 2016. The Water Fund debt ratio is 27% in 2017 compared to 20.8% in 2016.
Mrs. Stéphanie Cormier takes the floor. She makes a brief report to Council on the outcomes of the audit dated April 30, 2018. She explains the report’s purpose and outcomes, and discusses the audit’s key items. She explains the various controls in place and improvements to be made; she recommends a documented written purchasing policy.
Mr. Ostridge takes the floor. He makes a brief report on the Town’s financial situation. He says the Town is financially very well-positioned. He also takes this opportunity to thank Administration for a fine job.
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The Chairman is proud to see the Town managed its growth effectively. He takes this opportunity to congratulate Grant Thornton as well as the Director of Finance and the Town’s management team on a fine job.
A discussion ensues.
5. READING OF CORRESPONDENCE a) Disability Awareness Week - SUBJECT: Proclamation. New Brunswick Disability Awareness Week “Equal Opportunities For All!” will run from May 27 to May 1, 2018.
The Chairman reads the proclamation. b) Westmorland Crime Stoppers - SUBJECT: Letter of thanks. Vice- president Mona Jefferies takes this opportunity to thank the Town for the donation made in 2017. c) Comité de Parents de l’école Mgr-François-Bourgeois - SUBJECT: Letter of thanks. President Chantal Bérubé takes this opportunity to thank the Town of Shediac for supporting its grant application with ACOA.
The General Manager/Clerk takes this opportunity to thank the Director of Finance for his outstanding work on this file.
The Chairman recommends officially unveiling the inclusion park as part of Community Respect Day at MFB school. d) Beauséjour Family Crisis Resource Centre - SUBJECT: Letter of thanks. General Manager Kristal LeBlanc takes this opportunity to thank the Town of Shediac for the donation made in 2018 towards the 13th edition of the Radiothon: “Say no to violence”. e) Albert “Barr” LeBlanc Memorial Golf Tournament - SUBJECT: Letter of thanks, Invitation and contribution. This organization invites the members of Council to participate in the 19th Annual Golf Tournament in honor of Albert “Barr” LeBlanc taking place this coming June 2.
The General Manager informs Town Council members that the municipality will sponsor a hole and sign up a team for this tournament. f) Environment and Local Government - SUBJECT: Acknowledgement of receipt. Interim Director Scott Lloyd confirms approval of proposed changes to the Town’s 5-year capital spending plan (PDI).
30-04-18 - 4 g) Congrès mondial acadien 2019 - SUBJECT: Request. General Manager Vaughne Madden is asking the municipality for an exemption to install promotional signs around town 379 days before the event. The event will run from August 10-24, 2019.
The agenda includes a motion at Item 13. h) Ocean Festive - SUBJECT: Request. Edgar LeBlanc, Organizer, Ocean Festive, is asking the municipality for an exemption to install promotional signs around town 30 days before the event.
The agenda includes a motion at Item 13. i) Soccer NB Organizing Committee - SUBJECT: Funding request. Director Keith Allain, Organizing Committee, Soccer NB Provincial Championships, is asking the municipality for financial assistance towards the U18 Provincial Championships to be held in Shediac on August 18-19, 2018. Furthermore, this organization distributed the proposed budget. The total amount of the funding request is $2,000.
C18-071 Moved by: Roger Caissie Seconded by: Germaine Gallant
THAT we agree to give a $2,000 dollar sponsorship to the Soccer NB Provincial Championships that will be taking place August 18-19.
MOTION CARRIED
A discussion ensues. It is recommended that the Shediac Minor Soccer Association provide a letter of support for this event. It is also recommended that the cheque be made to the order of the Shediac Minor Soccer Association. j) Gérard Pellerin, citizen - SUBJECT: Request. Mr. Gérard Pellerin is asking the Town to review the market value in lieu of land for public purpose to subdivide properties in the municipality’s rural zone. He also expresses his concerns regarding the method used to establish the market value of the properties.
C18-072 Moved by: Roger Caissie Seconded by: Raymond Cormier
Following Mr. Pellerin’s presentation, it is recommended that Administration and members of the South-East Regional Service Commission be mandated to review the market value in lieu of land
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for public purpose for properties in a rural zone and that a recommendation be made to Council.
MOTION CARRIED
6. REPORTS FROM STANDING AND SPECIAL COMMITTEES
Financial Reports
Statements of the municipality’s finances as of March 31, 2018 are submitted to the meeting. The report on the expenses incurred by the members of Council as of March 31, 2018 is also distributed.
Protective Services
Fire Department - The Fire Department’s monthly statistics report for March 2018 is submitted to the meeting.
Police Services – no report
SERSC Report - Mr. Danny Pellerin hands out the building permit report for March 2018. This report compares the permits issued to date.
7. GENERAL MANAGER’S REPORT
M. Belleau presents his report.
8. RECOMMENDATIONS BY THE COMMISSION - none
9. UNFINISHED BUSINESS
Greater Moncton River of Pride
C18-073 Moved by: Sylvie Collette-Boudreau Seconded by: Germaine Gallant
THAT we agree to give a $1,000 sponsorship to Greater Moncton River of Pride.
MOTION CARRIED
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Greater Shediac Community Garden Inc.
C18-074 Moved by: Gilles Brine Seconded by: Laura Gallant
THAT following an update on the projects carried out in 2017 and 2018, it is recommended to award the sum of $3,500 to the Greater Shediac Community Garden Inc. for 2018.
MOTION CARRIED
10. INTRODUCTION OF NEW BUSINESS
11. INQUIRIES FROM COUNCIL MEMBERS
Councillor Paul Boudreau inquires about the report submitted by the Province regarding water quality at Parlee Beach. He wonders who is responsible for following up with the Province’s recommendations. The General Manager/Clerk says the Province has been mandated to follow up with the Town.
Councillor Paul Boudreau takes this opportunity to congratulate the Director of Recreation, the Arts and Culture Committee and Deputy Mayor Roger Caissie on supporting the Ciné Relève initiative.
Councillor Paul Boudreau asks for an update on the new town hall/Shediac Public Library file. The Director of Finance says the Town received a proposal from a consultant to move the file forward. He makes a brief report on the file and explains the next steps.
Councillor Gilles Brine mentions he attended a two-day conference last week with SWWAT on the coastal protection and restoration in the Northumberland Strait.
Deputy Mayor Roger Caissie says the Province will follow up with the Greater Shediac Sewerage Commission on the recommendations made in the report submitted by the Province for Parlee Beach.
The Chairman makes a brief report on the speech made by the Minister of Tourism at Centre-ville Shediac Downtown Inc.’s annual general meeting about Parlee Beach. He insists on the fact that it’s very important to raise awareness and educate people so Parlee Beach can continue to grow and flourish.
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12. PRESENTATION AND READING OF BY-LAWS
1st reading of By-Law N° Z-14-44-19Z, a by-law amending the zoning by-law
C18-0 75 Moved by: Laura Gallant Seconded by: Germaine Gallant
THAT the introduction of a by-law entitled By- Law N° Z-14-44-19Z, a by-law amending the Town of Shediac’s by-law, be approved and that this by-law be read a first time by title.
MOTION CARRIED
The Clerk reads By-Law Nº Z-14-44-19Z a first time by title.
C18-0 76 Moved by: Laura Gallant Seconded by: Germaine Gallant
THAT we accept the first reading of By-Law Nº Z- 14-44-19Z a first time by title.
MOTION CARRIED
13. MOTIONS AND RESOLUTIONS
Presentation and adoption of the 2017 audited consolidated financial statements
C18-0 77 Moved by: Raymond Cormier Seconded by: Sylvie Collette-Boudreau
THAT we approve the audited consolidated financial statements dated December 31, 2017 as submitted.
MOTION CARRIED
Painting of buildings at Rotary Park
C18-0 78 Moved by: Laura Gallant Seconded by: Paul Boudreau
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WHEREAS Administration was mandated by Council to assess the possibility of painting six (6) buildings at Rotary Park in 2018;
WHEREAS the budget for maintenance and repairs at the Rotary Park presented to Council did not foresee this work;
WHEREAS the work is estimated at $14,500;
BE IT RESOLVED THAT Administration goes forward with the painting of six (6) buildings at Rotary Park at the cost of $14,500 and that Administration recover this amount from other operating budgets.
MOTION CARRIED
A discussion takes place regarding the colours of the buildings.
Congrès mondial acadien 2019 – Approval for promotional signs
C18-079 Moved by: Paul Boudreau Seconded by: Gilles Brine
WHEREAS the Congrès mondial acadien 2019 wishes to confirm and finalize its programming and that one of its events requires Council’s approval;
WHEREAS we received a written request for the installation of promotional signs on the Town’s property;
WHEREAS the zoning by-law (36.1(i)) allows, with Council’s approval and under certain conditions, organizations to install promotional signs around town 30 days prior to their event;
WHEREAS the Congrès mondial acadien 2019 is seeking an exemption from August 10, 2018 to August 24, 2019 (379 days) to install its promotional signs;
BE IT RESOLVED THAT Council authorizes the Congrès mondial acadien 2019 to install promotional signs around town 379 days prior to
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the event provided that the conditions stated in section 36.1(i) of the Town of Shediac’s zoning by- law are met.
MOTION CARRIED
Adoption of the revised 2018 Capital Projects Budget for the General Capital Fund
C18-080 Moved by: Roger Caissie Seconded by: Laura Gallant
WHEREAS the 2018 Capital Projects Budget for the General Capital Fund was adopted by Council on December 12, 2017;
WHEREAS following the adoption of this budget, the Province confirmed to us that the access ramps project in the northern section of Route 15 was approved pending a municipal contribution of 50% of the project;
WHEREAS the project’s preliminary cost estimates are $2 million in total, so a municipal contribution of $1 million;
WHEREAS to fund this project, the 2018 Capital Projects budget originally approved must be reviewed;
BE IT RESOLVED THAT the trail (Ohio Road) project amounting to $500,000 be delayed to a future date;
BE IT RESOLVED THAT the budgeted amount to be transferred to the Reserve Fund in 2018, i.e. $225,000, be used in 2018 to fund the access ramps project;
BE IT RESOLVED THAT the budgeted amount for repairing the sidewalks in 2018, $200,000, be used to fund the access ramps project;
BE IT ALSO RESOLVED THAT the Infrastructure Renewal and Paving projects on Tipperary Street (from Main Street to Pascal Poirier Street) and paving of a portion of Bellevue
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Heights be funded through capital borrowings and that the funds provided in the capital budget from the General Fund for both of these projects be used to fund the project and access ramps;
BE IT FURTHER RESOLVED THAT a transfer from the Reserve funds be planned to fund the project’s balance.
The vote is registered as eight, with six (6) yeas and two (2) nays. Councillors Laura Gallant, Patricia Bourque-Chevarie, Sylvie Collette-Boudreau, Raymond Cormier, Germaine Gallant and Deputy Mayor Roger Caissie vote in favour of the motion. Councillors Paul Boudreau and Gilles Brine vote against the motion. The motion is dully passed.
Councillors Paul Boudreau and Gilles Brine vote against the motion, because they feel the sidewalks need to be repaired in 2018.
Request by Perfection Realty Inc.
C18-081 Moved by: Sylvie Collette-Boudreau Seconded by: Patricia Bourque-Chevarie
WHEREAS Perfection Realty Inc. approached the Town of Shediac to proceed with a new phase in the development of Domaine Parlee Estate Subdivision, which would create 23 new lots;
WHEREAS IN 2002 Council at the time passed a motion (C02-179) on the condition that once 100 lots have been developed, a second exit will be required, either on Bellevue Heights or Ohio Road;
WHEREAS Domaine Parlee Estate Subdivision has already reached the capacity limit of 100 lots;
WHEREAS the future extension of Breau Bridge Street would allow for the development of a second exit onto Ohio Road for the Domaine Parlee Estate Subdivision development project;
BE IT RESOLVED THAT Council allows Perfection Realty Inc. to proceed with its request for a new phase including 23 lots and address Council again for any new phase;
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BE IT ALSO RESOLVED THAT Council authorizes the extension of the dead-end street to 934 metres as stated in attached Domaine Parlee Estate Subdivision draft plan.
MOTION CARRIED
With regard to the exit, Councillor Gilles Brine wonders if there are any problems from the point of view of firefighters. Fire Chief Donald Cormier says he sees no problem.
Councillor Paul Boudreau inquires about the value of this development. Mr. Guy Bouchard says this project is valued at around $2.5 M.
Distribution of amounts according to the general policy Incentive program as regards commercial development
C18-082 Moved by: Patricia Bourque-Chevarie Seconded by: Raymond Cormier
WHEREAS Shediac Town Council adopted policy 12-09 Incentive program as regards commercial development;
WHEREAS according to policy 12-09, a new commercial construction is eligible to receive 5% of the value of the building permit over 5 years;
WHEREAS according to policy 12-09, the following merchants: Immeubles Perfection Reality Inc., L’Académie des Explorateurs, MJJ Holding Inc., Parlee Beach Self Storage and Shediac Rental & Sales Ltd ; are eligible to receive in 2018 a payment through the policy – Incentive program as regards commercial development;
BE IT RESOLVED THAT the Town of Shediac agrees reimburse the following merchants according to the incentive program as regards commercial development:
Immeubles Perfection Realty Inc. (4th instalment) $8,000.00 plus HST L’Académie des Explorateurs (3rd instalment) $4,067.00 plus HST MJJ Holding Inc. (4th instalment) $9,600.00 plus HST Parlee Beach Self Storage (3rd instalment) $1,887.69 plus HST Shediac Rental & Sales Ltd (2nd instalment) $2,494.70 plus HST MOTION CARRIED
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Distribution of amounts according to the general policy Incentive program as regards residential development
C18-083 Moved by: Germaine Gallant Seconded by: Laura Gallant
WHEREAS Shediac Town Council adopted policy 13-06 Incentive program as regards residential development;
WHEREAS in 2017 Craig and Christina Russel built a single-family home during the eligibility period at 258 Cornwall Road;
WHEREAS according to policy 13-06, Craig and Christina Russel are eligible to receive the incentive as regards residential development;
BE IT RESOLVED THAT the Town of Shediac issues a cheque in the amount of $1,250 to Craig and Christina Russel for the incentive as regards residential development.
MOTION CARRIED
Distribution of amounts according to the general policy Incentive program as regards residential development
C18-0 84 Moved by: Gilles Brine Seconded by: Roger Caissie
WHEREAS Shediac Town Council adopted policy 13-06 Incentive program as regards residential development;
WHEREAS 688330 NB Inc. built a six-unit townhouse in 2017 at 15 Monique Street;
WHEREAS according to policy 13-06, 688330 NB Inc. is eligible to receive an incentive of $1,000 per unit in 2018;
BE IT RESOLVED THAT the Town of Shediac issues a cheque in the amount of $6,000 to 688330 NB Inc. for the incentive as regards residential development;
MOTION CARRIED 30-04-18 - 13
Distribution of amounts according to the general policy Incentive program as regards residential development
C18-0 85 Moved by: Raymond Cormier Seconded by: Laura Gallant
WHEREAS Shediac Town Council adopted policy 13-06 Incentive program as regards residential development;
WHEREAS Maisons AML Homes Ltd built in 2017 two (2) new single-family homes on Felix Street, one (1) new single-family home on Laforest Street, one (1) new single-family home on Guy Street and one (1) new single-family home on Sebastien Street for a total of five (5) new single- family homes;
WHEREAS Maisons AML Homes Ltd is eligible to receive in 2018 an incentive as regards residential development in the amount of $1,250 plus HST for each new single-family home in 2018;
BE IT RESOLVED THAT the Town of Shediac issues a cheque in the amount of $6,250 for the incentive as regards residential development.
MOTION CARRIED
Contract Award – 2018 Street Asphalt Patching Program
C18-0 86 Moved by: Gilles Brine Seconded by: Paul Boudreau
WHEREAS the Town launched a call for tenders for asphalt patching;
WHEREAS five (5) companies submitted a proposal for said contract (HST included), i.e.:
Modern Construction (1983) Limited $66,470; Ste Anne Paving Construction Ltd. $71,760; MacArthur’s Paving + Construction Co. Inc. $74,750; MacDonald Paving and Construction Limited $67,850; Dexter Construction Company Limited $78,200.
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WHEREAS following a review of the proposals received, it is recommended to award the contract to the lowest bidder;
BE IT RESOLVED THAT contract No. TS18- 23075 for asphalt patching be awarded to Modern Construction (1983) Ltd. in the amount of $66,470 (HST included).
MOTION CARRIED
A discussion ensues. The Director of Municipal Operations makes a brief report on asphalt patching.
The Chairman recommends that Administration send a letter to the Minister of Transportation and Infrastructure concerning the investments made by the Town for Route 133. Partnering with the Province is very important.
Contract Award – Road Line Painting Program 2018-2020
C18-087 Moved by: Sylvie Collette-Boudreau Seconded by: Germaine Gallant
WHEREAS the Town launched a call for tenders for the painting of road lines for 2018 to 2020 inclusively;
WHEREAS one (1) company submitted a proposal for the said contract (HST included), i.e.:
Four Seasons Sports Ltd $65,280.33 for 2018 with a 5% increase for 2019 and a 5% increase for 2020.
BE IT THEREFORE RESOLVED THAT contract No. TS18-23083 for painting the road lines be awarded for 2018 only to Four Seasons Sports Ltd in the amount of $65,280.33 (HST included) and that Administration review the amounts to draw down the actual amount.
MOTION CARRIED
A discussion ensues.
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Milling and paving - Main Street
C18-088 Moved by: Germaine Gallant Seconded by: Raymond Cormier
WHEREAS Council wants to mill and pave Main Street as well as carry out the usual asphalt patching;
WHEREAS the work (milling and paving) will be carried out to repair the most deteriorated sections of Main Street;
BE IT RESOLVED THAT Administration be mandated by Council to carry out the work with an additional budget of $110,000 and that the amount be taken from the General Operation Budget.
MOTION CARRIED
A discussion ensues.
Ocean Festive 2018 – Approval for promotional signs
C18-0 89 Moved by: Roger Caissie Seconded by: Sylvie Collette-Boudreau
WHEREAS Ocean Festive wishes to confirm and finalize its programming and that one of its events requires Council’s approval;
WHEREAS we received a written request to install 8’x 4’ promotional signs on the Town’s property;
WHEREAS zoning by-law (36.1(i)) allows, with Council’s approval and under certain conditions, organizations to install promotional signs around town 30 days prior to their event;
BE IT RESOLVED THAT Council authorizes Ocean Festive to install promotional signs around town 30 days prior to the event provided that the conditions stated in section 36.1(i) of the Town of Shediac’s zoning by-law are met.
MOTION CARRIED
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14. COMMITTEE APPOINTMENTS - none
15. ADJOURNMENT
Councillor Sylvie Collette-Boudreau moves to adjourn the meeting around 9:30 p.m.
______Jacques LeBlanc, Mayor Gilles Belleau, Clerk
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