Proceedings of the Tania Walisch (Editor) (Editor) Walisch Tania first international Recorder conference Collection Unit Field Data Collection Unit Are applied to Applies to Collection Unit Labels and History Luxembourg Inscriptions Collection Unit Are part of Are related to Collection Unit Material Associated Names 2-3 December 2005 Collection Unit Collection Unit Must refer to a Are applied to Measurements & Processes Descriptors May be May relate associated with to other zero or more Collection Unit Collection Unit Collection Module Reg. Numbers Are associated Conservation with Sub-Module Are applied to Collection Unit Valuation Collection Module Acquisition, Loans & Movements Refer to Are applied to Collection Unit Enquiry Collection Unit Identifications Proceedings of the first of Proceedings conference Recorder international Tania Walisch (Editor) F e r ra n t i a Travaux scientifiques du Musée national d'histoire naturelle L u xe m b o u r g www.mnhn.lu 51 2007 F e r r a n t i a 51 2007 2007 51 Ferrantia est une revue publiée à intervalles non réguliers par le Musée national d’histoire naturelle à Luxembourg. Elle fait suite, avec la même tomaison aux TRAVAUX SCIENTIFIQUES DU MUSÉE NATIONAL D’HISTOIRE NATURELLE DE LUXEMBOURG. Comité de rédaction: Eric Buttini Guy Colling Edmée Engel Thierry Helminger Marc Meyer Mise en page: Romain Bei Design: Thierry Helminger Prix du volume: 10 € Rédaction: Echange: Musée national d’histoire naturelle Exchange MNHN-SNL Rédaction Ferrantia c/o Musée national d’histoire naturelle 25, rue Münster 25, rue Münster L-2160 Luxembourg L-2160 Luxembourg tel +352 46 22 33 - 1 tel +352 46 22 33 - 1 fax +352 46 38 48 fax +352 46 38 48 Internet: http://www.naturmusee.lu Internet: http://www.mnhnl.lu/biblio/exchange email: [email protected] email: [email protected] Page de couverture: 1. Botanists doing field observations. Photo MnhnL 2. The main descriptive data elements associated with collection units and links to conservation and management (movements) modules. 3. Birds, butterflies, flowering plants and lacustrine fish specimens from the Albertine Rift. © NBGB and RMCA Citation: Tania Walisch (Editor) 2007. - Proceedings of the first international Recorder conference. Luxem- bourg 2-3 December 2005. Ferrantia 51, Musée national d’histoire naturelle, Luxembourg, 151 p. Date de publication: 7 septembre 2007 (réception du manuscrit: 24 janvier 2007) Impression: Imprimerie Centrale, Luxembourg imprimé sur papier FSC © Musée national d’histoire naturelle Luxembourg, 2007 ISSN 1682-5519 Ferrantia 51 Proceedings of the first international Recorder conference Luxembourg 2-3 December 2005 Tania Walisch (Editor) Luxembourg, 2007 Travaux scientifiques du Musée national d’histoire naturelle Luxembourg Table of contents Preface by the editor 5 Conference programme 11 Theme I: Recording and Collating Charles Copp. – Overview of the Recorder project. Introduction to the history and development of Recorder (2002, 6 etc.) 13 John van Breda. – Demonstration of Recorder applications. Integrated natural science collections and observations data management. (Abstract) 19 Charles Copp. – Overview of data standards for field recording and collections management in the natural sciences. Introdcution to the data model and standards; the basis on which Recorder is built. 23 Charles Roper. – Using Recorder at the local level: collating and creating products. 41 Guy Colling. - Recorder in the Museum context. Recorder 6 and its collection management extensions. The Luxembourg project. 47 Hannah Betts. – Import and Export of data from different software systems – the NBN experience.(Abstract) 55 Theme II: Terminology Charles Copp. – Creating and managing term lists and dictionaries. Introduction to the Thesaurus. 57 Charles Hussey & John Tweddle. – Compiling and managing the Taxon Dictionary for the Recorder software package. 67 Theme III: Using the Internet Examples of projects that deliver information to a variety of users over the web and in which Recorder and dictionaries play a part John van Breda. – A consideration of the web-based future of Recorder. 81 Steve Wilkinson. – The NBN Gateway – a national system. (Abstract) 87 Damian McFerran. – CEDAR – a regional system. (Abstract) 91 Tania Walisch. - The Luxembourg system. Luxembourg project – building a national bio- and geodiversity web portal 95 Anton Güntsch, Patricia Mergen & Walter G. Berendson. - The BioCASE Project - a Biological Collections Access Service for Europe. 103 Larry Speers. – Linking to GBIF and other international systems. (Abstract) 109 Theme IV: International Recorder and related software John van Breda. – Recorder Internationalisation. Technical considerations. 111 Rudolf May & Thomas Schneider. – The German web flora and the role of Recorder. 115 Conclusion Adrian Rissone. – First International Recorder Conference - Recorder now and in the future. 123 Poster long contributions Frank Broniewski . - Recorder 6 as a database for archaeological purposes. 129 Patricia Mergen, Michel Louette, Jos Snoeks, Marc de Meyer & Danny Meirte. – The Royal Museum for Central Africa in the era of biodiversity informatics. 135 Poster abstracts Raymond Aendekerk & Marc Thiel. - Grassland mapping of the commune of Niederanven. 143 Stefan Klein, Anton Güntsch, Markus Doering & Walter G. Berendson. – The BioCASE network: Integrating European Collection Information Ressources. 145 Francis Rowland. – Species records, data flow and the Biological Records Center. 147 Appendix A CD-ROM containing a bookmarked pdf file of the complete 'Proceedings of the first inter- national Recorder conference' (Ferrantia 51, 2007) together with the pdf files of the oral presentations held at the conference is included at the back of this book. T. Walisch Preface by the editor Preface by the editor Tania Walisch Information sur le patrimoine naturel Musée national d’histoire naturelle 25, rue Münster L-2160 Luxembourg [email protected] Keywords: first international Recorder conference, natural sciences field and collection records, collating data, managing data Introduction extension for Recorder. The Luxembourg museum of natural history agreed to be the convener and organizing institution of the international The first international Recorder conference took Recorder conference on the condition that it got place in Luxembourg on the 1st and 2nd of december financial support from the Luxembourg national 2005. The theme of the conference was Collating and managing natural science field and collection research fund (FNR). records in Europe. The objective of the conference was to give an The implementation of Recorder in Luxembourg overview of the Recorder project, to show its link and the collection management extension to to other international projects, to allow networking Recorder between 2001 and 2004 did not remain between Recorder users and developers, and unnoticed by the people involved in the domain to discuss about the problems of developing, of natural history from neighbouring countries. disseminating and sustainably supporting an During this period, the biodocumentation center of international version of Recorder and associated Saarland, the floristic network of Germany and the software and to discuss proposals for future Leiden Museum of the Netherlands for example action. were looking for a suitable data management software handling field and collection data. When they heard about Recorder through their contacts with people form the Luxembourg ministry of Organisation culture and the natural history museum, they were very interested to get to know the project in Organisations and people are listed in alphabetical more detail. order. To respond to the growing interest from organisations outside the UK, two key people Convener in the Recorder project, Charles Copp and Guy Colling, launched the idea of an international Luxembourg National Museum of Natural Recorder conference. Charles Copp had designed the NBN data model on which the Recorder History application was built and accompanied the Recorder project since its beginnings in the UK. Partner organisations Guy Colling, had been the initiator of the Recorder implementation at the Luxembourg Museum and Bundesamt für Naturschutz, Deutschland of the development of the collection management Dorset softwares Ltd, U.K. Ferrantia • 51 / 2007 5 T. Walisch Preface by the editor Joint Nature Conservation Council, Peterborough, Conference chairman U.K. National Biodiversity Network, U.K. Natural History Museum, U.K. Adrian Rissone, Natural History Museum, Société des naturalistes luxembourgeois, Luxembourg London. Financial support Background and theme of the conference Luxembourg National Research Fund Background (Copp & Walisch, 2005) Conference coordination Sustainable development and the conservation and enhancement of biodiversity have been central to Ms Tania Walisch / Dr. Guy Colling all European environmental and economic policy Musée National d’Histoire Naturelle since the signing of the Rio Convention in 1992. 25, rue Munster Meeting these objectives requires ready access to L-2160 Luxembourg scientifically valid, reliable and comprehensive Phone: (00352) 46 22 40 263 or 262 wildlife and earth sciences data at local, regional, Fax: (0352) 46 38 48 national and European levels. Email: [email protected] Internet: www.mnhn.lu National projects such as the National Biodi- versity Network in the UK and European-funded projects such as ENHSIN and BioCASE have Organising committee helped develop techniques and standards for