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CITY COUNCIL AGENDA Municipal Building Monday, January 27, 2020 8:00 PM

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CITY COUNCIL AGENDA Municipal Building Monday, January 27, 2020 8:00 PM CITY COUNCIL AGENDA Municipal Building Monday, January 27, 2020 8:00 PM I. ORGANIZATION 1. Call to Order 2. Roll Call 3. Meditation and Pledge of Allegiance to the Flag 4. Consent Agenda - Approval of Staff Recommendations Suggested Action: (Items on the Consent Agenda [marked by *] will be approved, subject to removal from the Consent Agenda by Council.) 5. Approval of Agenda and Additions II. COMMUNICATIONS 6. Presentations 6a. Recognition of Jeffrey Williams, City Treasurer Suggested Action: Jeffrey Williams is retiring after 30 1/2 years of service as Greenbelt's City Treasurer at the end of January. Mr. Williams has provided exemplary service to the Finance Department for many years. Council will recognize Mr. Williams' service as this will be his last regular meeting with the City as City Treasurer. 7. Petitions and Requests *8. * Minutes of Council Meetings Suggested Action: 1 Regular Meeting - November 13, 2018 Regular Meeting - January 14, 2019 Work Session - November 18, 2019 Regular Meeting - November 25, 2019 Work Session - December 4, 2019 Regular Meeting - December 9, 2019 Work Session - January 6, 2020 Interview - January 13, 2020 RM181113.pdf RM190114.pdf WS191118.pdf RM191125.pdf WS191204.pdf RM191209.pdf WS200106.pdf INT200113.pdf 9. Administrative Reports 10. *Committee Reports III. LEGISLATION 11. AN ORDINANCE TO AMEND SECTION 12-143 “FUNCTIONS” OF ARTICLE VIII, “FOREST PRESERVE ADVISORY BOARD”, OF CHAPTER 12 “PARKS AND RECREATION” OF THE GREENBELT CITY CODE - 2nd Reading Suggested Action: On September 25, 2019, the City Council held a Work Session with the Forest Preserve Advisory Board regarding proposed changes to the Forest Preserve Advisory Board Article of the Greenbelt City Code. This Ordinance makes changes to the functions of the Board. At the Regular Meeting on January 13, Council Member Davis introduced this Ordinance for first reading. Staff recommends this Ordinance be introduced for second reading and adoption. Forest_Preserve_Advisory_Board_Ordinance.pdf FPAB Report to Council 2019-7_AdvBrdGuidelineEdits.pdf 12. AN ORDINANCE TO AMEND ARTICLE IX, “FOREST PRESERVE”, OF CHAPTER 12 “PARKS AND RECREATION” OF THE GREENBELT CITY CODE - 2nd Reading Suggested Action: On September 25, 2019, the City Council held a Work Session with the Forest Preserve Advisory Board regarding proposed changes to the Forest Preserve Advisory Board Article of the Greenbelt City Code. This Ordinance makes changes to the functions of the Board. On December 9, 2019, the City Council held a Public Hearing. At the Regular Meeting on January 13, Council member Davis introduced this Ordinance for first reading. Staff recommends this Ordinance be introduced for second reading and adoption. 2 Forest_Preserve_Ordinance.pdf FPAB Report to Council 2019-7_AdvBrdGuidelineEdits.pdf 13. A RESOLUTION TO AUTHORIZE THE NEGOTIATED PURCHASE OF ACCESS CONTROL SYSTEMS FOR THE POLICE DEPARTMENT FROM LIFE SAFETY SYSTEMS OF ARBUTUS, MARYLAND AT AN ESTIMATED COST OF $33,726. - 1st Reading Suggested Action: Reference: Resolution Access Control System Proposals Staff met with three companies, LS System, Security 101 and Adept Industries on an electronic access control system. The system would entail an employee-specific access card with proximity readers on selected doors. The system would allow for differing levels of access for each employee, individual employee tracking, date/time entry information, remote cancellation of employee entry privileges, as well as the ability to add employees in-house. Additionally, the system is capable of adding additional City building as needed or funding will allow. Included in Council's packet are quotes that staff received from all three companies. 1. Adept Industries was the highest at $34,156.00 2. LS Systems was the second-highest $33,726.00 3. Security 101 was the lowest at $31,773.28 After conferring with Public Works and IT staff agreed that LS Systems was the best company for their needs. Public Works has worked with them on other projects and was satisfied with the work product. Staff is recommending that the City purchase the system and use LS Systems as the installation vendor. It is recommended this resolution be introduced for first reading. Resolution.pdf Access Control System Proposals.pdf 14. A RESOLUTION TO AUTHORIZE THE NEGOTIATED PURCHASE OF PACKING, SHIPPING AND STORAGE SERVICES FOR THE MUSEUM COLLECTION FROM ELY, INC. OF FORESTVILLE AT AN ESTIMATED COST OF $15,000. - 1st Reading Suggested Action: Reference: Resolution Ely Website Pages The FY 2019 Budget included funds to move the Greenbelt Museum's collection of furnishings, household goods and artifacts to off-site storage. The Museum Director, in consultation with the Friends of the Greenbelt Museum (FOGM) Board, identified a facility in Forestville, Ely Inc. that specializes in relocation and storage of Museum collections. Ely is a women-owned small business formed in 1998. In October, 2019, Ely packed and moved the first half of the Museum Collection. Museum 3 staff were very pleased with the professionalism and care demonstrated by Ely during this move. The estimated total cost to protect, pack and transport the collection is $7,900. These are one-time costs. The monthly storage cost is currently $560 per month or $6,700 per year. Because the total costs for FY 2020 will exceed $10,000 a Resolution for Negotiated Purchase is required. It is recommended this Resolution be introduced for first reading. Ely Inc Resolution.pdf Ely Website Pages.pdf IV. OTHER BUSINESS 15. Advisory Committee on Education 2020 Grant Proposals Suggested Action: Reference: ACE Grant Report 2020-01 This is the 11th year since the Advisory Committee on Education (ACE) grants were started in 2008. The FY 2020 Budget includes $12,500 for the Advisory Committee on Education (ACE) Grants to Educators program. ACE solicited grant proposals for up to $600 each from the six ACE core schools: Greenbelt Elementary (GES), Springhill Lake Elementary (SHLES), Magnolia Elementary (MES), Dora Kennedy French Immersion School (DKFIS), Greenbelt Middle School (GMS) and Eleanor Roosevelt High School (ERHS). ACE received a total of 33 proposals from 6 schools for a total request of $16,633.48. Included in Council's packet is the ACE report and recommendations for 2020. After review of the proposals, ACE has recommended 24 grant proposals totaling $12,507.89 be submitted to Council for funding approval. ACE evaluated all grant proposals on the standard of whether they were a good use of city funds. A representative of ACE will be present to answer any questions about these recommendations. It is recommended Council approve the 2020 grant awards as recommended by ACE for $12,507.89. ACE Grant Report 2020-01.pdf 16. Approval of Revised Forest Preserve Guidelines Suggested Action: On September 25, 2019, the City Council held a Work Session with the Forest Preserve Advisory Board (FPAB), City staff and other interested parties regarding proposed changes to the Forest Preserve Stewardship Guidelines. FPAB further revised the guidelines to incorporate feed provided at the Work Session, as well as input from the Advisory Committee on Trees (ACT) and the Parks and Recreation Advisory Board (PRAB). It is recommended Council approve the Revised Forest Preserve Stewardship Guidelines Forest Preserve Stewardship Guidelines.pdf 4 FPAB_Report_to_Council_2019-7_AdvBrdGuidelineEdits.pdf 17. State Legislation Suggested Action: Reference: HB 8 SB 136 Fiscal Note SB 136 HB 342 Press Release - Retirement Tax Reduction Act HB 292 HB 78 Fiscal Note HB 78 HB 130 SB 161 Fiscal Note SB 161 HB 209 PG-401 House Bill 8 - This bill would add yard waste to the State's Illegal Dumping and Litter law. It allows for the imposition of fines. The Maryland Municipal League Legislative Committee voted to support this bill with an amendment that would add language such as "in working with local jurisdictions" to Page 5, Line 10. Staff recommends Council support HB 8. House Bill 86/Senate Bill 136 - This legislation was referenced at the Work Session with WMATA on January 22. At that meeting, WMATA staff indicated that passage of this bill would lift a 3% cap on operating expenses which would help them fund additional operating expenses for services such as the B30 bus route. Council Direction is sought. House Bill 342/Senate Bill 278 - Council Member Pope requested this bill be added to this evening's agenda. This legislation would provide an income tax cut to retirees at certain income levels living in Maryland. The City receives a share of State Income Tax revenues and passage of this bill would reduce City revenues depending on the number of eligible retirees living in Greenbelt. Council direction is sought. House Bill 292/Senate Bill 229 - This legislation would prohibit State agencies from constructing a toll road, toll highway, or toll bridge without the consent of a majority of the affected counties. Delegates Healey and Williams are co-sponsors of HB 292 and Senator Pinsky is a co-sponsor of SB 229. Staff recommends Council support HB 292/SB 229. House Bill 78/Senate Bill 172 - This legislation would expand the uses of the State's Bay Restoration Fund by adding "Climate resiliency and Flood Control". The MML Legislative Committee voted to support this legislation. 5 Staff recommends Council support HB 78/SB 172. House Bill 130/Senate Bill 319 - This legislation would allow law enforcement agencies and fire department vehicles to install move over safety cameras on their vehicles and issue citations for violations. The cameras would record a motor vehicle failing to move over for emergency vehicles as required by law. The MML Legislative Committee voted to support this legislation. Delegate Healey is a primary sponsor of HB 130. Council direction is sought. Senate Bill 161/House Bill 5 - This legislation prohibits a person from placing or inscribing an item or a symbol, including an actual or depicted noose or swastika on any real or personal property, public or private, without the express permission of the owner, owner's agent, or lawful occupant of the property, with the intent to threaten or intimidate any person or group of persons.
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