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Request to Establish a Community Committee in Glen Oroua- Taikorea

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Council Agenda Thursday 5 August 2021, 8:30am Manawatū District Council Chambers, 135 Manchester Street, Feilding www.mdc.govt.nz MEMBERSHIP Chairperson Her Worship the Mayor, Helen Worboys Deputy Chairperson Councillor Michael Ford Members Councillor Steve Bielski Councillor Stuart Campbell Councillor Shane Casey Councillor Michael Ford Councillor Heather Gee-Taylor Councillor Grant Hadfield Councillor Hilary Humphrey Councillor Phil Marsh Councillor Andrew Quarrie Councillor Alison Short Shayne Harris Chief Executive 2 ORDER OF BUSINESS PAGE 1. MEETING OPENING The meeting will open with karakia. 2. APOLOGIES 3. REQUESTS FOR LEAVE OF ABSENCE There were no requests for leave of absence. 4. CONFIRMATION OF MINUTES 5 Draft resolution That the minutes of the Council meeting held 22 July 2021 be adopted as a true and correct record. 5. DECLARATIONS OF INTEREST Notification from elected members of: 5.1 Any interests that may create a conflict with their role as an elected member relating to the items of business for this meeting; and 5.2 Any interests in items in which they have a direct or indirect pecuniary interest as provided for in the Local Authorities (Members’ Interests) Act 1968 6. PUBLIC FORUM 6.1 HIWINUI HUNTAWAYS - HIWINUI SCHOOL Representative grant recipients from Hiwinui School will be in attendance to speak to Council about competing at the AgriKids NZ Grand Final in Christchurch in July 2021. 7. PRESENTATIONS There are no presentations scheduled for this meeting. 8. NOTIFICATION OF LATE ITEMS Where an item is not on the agenda for a meeting, that item may be dealt with at that meeting if: 8.1 The Council by resolution so decides; and 8.2 The Chairperson explains at the meeting at a time when it is open to the public the reason why the item is not on the agenda, and the reason why the discussion of the item cannot be delayed until a subsequent meeting. 9. RECOMMENDATIONS FROM COMMITTEES There were no recommendations from committees for consideration. 3 PAGE 10. MINUTES OTHER COMMITTEES – FOR INFORMATION There were no minutes from other committees for information. 11. OFFICER REPORTS 11.1 REQUEST TO ESTABLISH A COMMUNITY COMMITTEE IN GLEN 11 OROUA-TAIKOREA Report of the Acting General Manager – Community and Strategy dated 22 July 2021 11.2 LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 19 REQUESTS – JULY 2021 Report of the Acting General Manager – Corporate and Regulatory dated 23 July 2021 12. CONSIDERATION OF LATE ITEMS 13. PUBLIC EXCLUDED BUSINESS COUNCIL TO RESOLVE: That the public be excluded from the following parts of the proceedings of this meeting, namely: a) Confirmation of Minutes That the general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows: General subject of each Reason for passing this Grounds under Section matter to be considered resolution in relation to 48(1) for the passing of this each matter resolution a) Confirmation of Section 7(2)(g) Maintain Section 48(1)(a) - the public minutes re Plan legal professional privilege, conduct of the relevant part Change 65 – Notice of Section 7(2)(i) Enable any of the proceedings would Appeal, Sale of Land on local authority holding the be likely to result in a Kawakawa Road, Sale information to carry on, disclosure of information of Land on South without prejudice or for which good reason for Street, Key Project disadvantage, negotiations withholding that Status Reports (including commercial and information would exist, industrial negotiations) and under Section 7 of the Local Section 7(2)(j) Prevent the Government Official disclosure or use of official Information and Meetings information for improper Act 1987. gain or improper advantage. This resolution is made in reliance on Section 48(1) of the Local Government Official Information and Meetings Act 1987 and the particular interests protected by Section 6 or Section 7 of the Act which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public as specified above. 14. MEETING CLOSURE 4 MINUTES MEETING TIME COUNCIL THURSDAY 22 JULY 2021 8:31AM Minutes of a meeting of the Council held on Thursday 22 July 2021, commencing at 8:31am in the Manawatū District Council Chambers, 135 Manchester Street, Feilding. PRESENT: Mayor Helen Worboys (Chairperson) Cr Steve Bielski Cr Stuart Campbell Cr Shane Casey Cr Michael Ford Cr Heather Gee-Taylor Cr Grant Hadfield Cr Hilary Humphrey Cr Phil Marsh Cr Andrew Quarrie Cr Alison Short IN ATTENDANCE: Shayne Harris (Chief Executive) Hamish Waugh (General Manager – Infrastructure) Michael Hawker (Acting General Manager – Community and Strategy) Frances Smorti (General Manager – People and Culture) Karel Boakes (Acting General Manager – Corporate and Regulatory) Rebecca Bell (Strategy Manager) Brittney Evans (Corporate Projects Adviser) Ben Caldwell (Communications Officer) Shelley Ashton (Senior Adviser – Marketing and Community Engagement) Samantha Kett (Asset Management and Compliance Coordinator) Mathew Bayliss (Community Facilities Manager) Carl Johnstone (Parks and Property Team Leader) Angela Cousins (Strategic Community Property Adviser) Stacey Bell (Economist) Pepa Moefili (Planning Officer) Andrea Harris (Contracted Policy Planner) Kirk Lightbody (Policy Planner) Darryn Black (Asset Management Team Leader) Matt Williams (Project Development Engineer – Roading) Allie Dunn (Governance Team Leader) Steph Skinner (Governance Officer) MDC 21/916 MEETING OPENING Norm Lind, of the Feilding Bible Chapel, opened the meeting in prayer. Councillor Stuart Campbell left the meeting at 8:35am. MDC 21/917 APOLOGIES There were no apologies. 5 MINUTES MEETING TIME COUNCIL THURSDAY 22 JULY 2021 8:31AM MDC 21/918 REQUESTS FOR LEAVE OF ABSENCE There were no requests for leave of absence. MDC 21/919 CONFIRMATION OF MINUTES RESOLVED That the minutes of the extraordinary Council meeting held 29 June 2021, and the Council meeting held 01 July 2021 be adopted as a true and correct record. Moved by: Councillor Michael Ford Seconded by: Councillor Alison Short CARRIED MDC 21/920 DECLARATIONS OF INTEREST There were no declarations of interest. Councillor Stuart Campbell returned to the meeting at 8:38am. MDC 21/921 PUBLIC FORUM - GRACE HALLETT Grace Hallett, Representative Grant recipient, spoke to Council about competing in the Under 16s A Netball Team at four Netball Manawatū Representative Netball Tournaments. She noted that at their first tournament held in Porirua, they came third in their grade. In their second tournament in Palmerston North they also came third. In their third tournament in Lower Hutt they came second. In the national championships held in New Plymouth they did not place well. She thanked Council for supporting her journey in representing Manawatū in the region. MDC 21/922 PRESENTATIONS There were no presentations scheduled for this meeting. MDC 21/923 NOTIFICATION OF LATE ITEMS There were no late items of business notified for consideration. MDC 21/924 RECOMMENDATIONS FROM COMMITTEES There were no recommendations from committees. MDC 21/925 MINUTES OTHER COMMITTEES – FOR INFORMATION The draft minutes of the Joint Strategic Planning Committee meeting held 8 July 2021 were circulated for information. 6 MINUTES MEETING TIME COUNCIL THURSDAY 22 JULY 2021 8:31AM MDC 21/926 ROAD STOPPING APPLICATION – 32 STANWAY ROAD, HALCOMBE Report of the Acting General Manager – Corporate and Regulatory dated 17 June 2021 seeking approval to proceed with the road stopping of the section of road along the north-eastern boundary adjoining the subject property, 32 Stanway Road, Halcombe. RESOLVED That the Council approve the road stopping under section 116 of the Public Works Act 1989 of the section of road along the north-eastern boundary that adjoins the subject property, 32 Stanway Road, Halcombe. Moved by: Councillor Michael Ford Seconded by: Councillor Shane Casey CARRIED MDC 21/927 CEDA FUNDING AGREEMENT Report of the Acting General Manager – Community and Strategy dated 7 July 2021 seeking approval of the Services Funding Agreement between the Central Economic Development Agency Limited (CEDA), Manawatū District Council and Palmerston North City Council and authorisation for the Manawatū District Council Chief Executive to make any final amendments to and sign the agreement documentation. RESOLVED 1. That the Council note that the Palmerston North City Council financial contribution to the Services Funding Agreement between the Central Economic Development Agency Limited, the Manawatū District Council and the Palmerston North City Council is $1,831,105 (plus GST) per annum. 2. That the Council note that the Manawatū District Council financial contribution to the Services Funding Agreement between the Central Economic Development Agency Limited, the Manawatū District Council and the Palmerston North City Council is $624,008 (plus GST) per annum, as budgeted for within the Manawatū District Council 2021-31 10 Year Plan. 3. That the Council note that the Manawatū District Council and Palmerston North City Council contributions to the Services Funding Agreement will be varied each financial year in line with each Council’s Long Term Plan inflationary adjustment criteria. 4. That the Council note that the expiry date for the Services Funding Agreement is 30 June 2024 and that
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